10-10-2022 City Council Work Session MinutesCHANHASSEN CITY COUNCIL
WORK SESSION
MINUTES
OCTOBER 10, 2022
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman
Rehm, and Councilman Campion.
COUNCIL MEMBERS ABSENT: Councilwoman Schubert.
STAFF PRESENT: Laurie Hokkanen, City Manager; Kelly Grinnell, Finance Director; Matt
Unmacht, Assistant City Manager; Charlie Howley, City Engineer/Public Works Director; Kate
Aanenson, Community Development Director; Jerry Ruegemer, Park & Recreation Director; Ari
Lyksett, Communications Manager; and Kim Meuwissen, City Clerk.
PUBLIC PRESENT:
Tom Madden, 19260 Lake Avenue, Deephaven, MN 55391
Mayor Ryan called the Work Session to order at 5:30 p.m.
LAKE ANN PARK PRESERVE MASTER PLAN: OPEN HOUSE FOLLOW-UP AND
PROJECT UPDATE
Park and Recreation Director Jerry Ruegemer presented a slide show of the Lake Ann Park
Master Plan Open House follow up and a project update.
The open house was held on September 27, 2022. Postcards were mailed to 234 residents in
neighborhoods on both the west and east sides of Lake Ann. There were 35 in attendance.
Including social media, a total of 6,142 residents were reached. An online survey was available
the week following the open house, and 24 online surveys were completed. Key takeaways from
the open house and survey comments received were as follows:
• Most envisioned a preserved natural area
• Desire trails and a long-term loop connection around Lake Ann
• Excitement about improved access, particularly from the west
A Wetland Delineation Report was prepared by SEH and completed in September. The report
defines wetland boundaries, describes wetland types, will guide the permit process with multiple
governmental agencies, and a final report is being prepared.
Next steps include preliminary design and engineering, and to initiate the permit process (Riley
Purgatory Bluff Creek Watershed District, Department of Natural Resources, Army Corps of
Engineers and Met Council). The Army Corps of Engineers permit can take up to three to six
months to process.
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Project priorities include providing pedestrian access, habitat enhancements, interpretation,
secondary narrow boardwalks, and design initial improvements to accommodate paved trails in
the future. Mr. Ruegemer shared a slide showing Park Preserve Plan improvements and potential
order of construction. A slide showing the project components and cost estimates was also
presented.
The City Council discussed the proposed trail reconstruction and widening, the phasing process
and priorities, and the parking lot improvements.
TRAIL MAINTENANCE FUNDING DISCUSSION
Public Works Director/City Engineer Charlie Howley presented information on the City’s trail
maintenance funding, providing background information relative to the condition of and the plan
for the City’s existing trail maintenance. This aligns with the City’s Strategic Priorities of Asset
Management and Financial Sustainability. Mr. Howley presented a slide of a map showing the
existing conditions of our trails using the Overall Condition Index (OCI) for certain trails. The
current average trail OCI is 75.9. The City’s goal is to maintain an overall average trail OCI of
70.
Mr. Howley also presented a slide of a map showing the 5-year CIP for trails, which is the same
as for streets. Some trails are implemented as part of a street project. Trail maintenance funding
comes from the Transportation Infrastructure Management (TIM) fund, unless the trail is part of
a street improvement project. The amount budgeted for 2023 is $80,000. Our current CIP will
not maintain average OCI of 70 for trails after 2025. It is estimated that $195,000 per year of
additional funding is needed to maintain an average trail OCI of 70. TIM Fund revenues and
expenditures were presented through 2032. Mr. Howley presented an aerial map of the north side
of Lake Susan showing the newly constructed trail from the boat launch east to Great Plains
Boulevard which cost $80,000. The Lake Ann Park Preserve project paved trails could be paid
out of the TIM fund or as part of the project costs.
Mr. Howley presented the following potential options:
1. Do nothing, maintaining the trails as planned at $80,000 annually with a decreasing OCI.
2. Increase the annual tax levy by an estimated $195,000 as a source of revenue for the TIM
fund.
3. Shift trail maintenance or annual sealcoating work to the Pavement Management
Program (PMP) Fund resulting in a 13% reduction in mileage to street improvements.
The City Council discussed trail material options, i.e., gravel, other than bituminous and the
associated costs, what the costs would be if OCI levels on the trails were lowered, the potential
increase in oil prices, recognizing the need to maintain our trail assets but also prioritize streets,
maintaining safe and usable trails, and funding options used by other cities.
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DISCUSS TEMPORARILY PROHIBITING MANUFACTURING AND DISTRIBUTION
FACILITIES FOR MEDICAL CANNABIS, AND THC PRODUCTS AND
INTOXICATING CANNABINOIDS
Community Development Director Kate Aanenson provided an update on why a moratorium
ordinance is being considered on tonight’s City Council agenda, including appropriate locations,
and determining zoning regulations and regulatory rules and enforcement. City Manager Laurie
Hokkanen reminded Council that this item was discussed at the August 8, 2022 City Council
work session and the plan at that time was to monitor what was going on in other cities and
inquiries we received. Since then, many of our neighboring cities have adopted moratoriums.
The City has also seen a significant increase in interest in opening both medical marijuana retail
distribution points and THC retail stores. A moratorium would allow us to communicate that we
are in the process of considering zoning regulations, rules, and enforcement. Ms. Hokkanen
reviewed the City of Edina’s moratorium process.
The City Council discussed the number of potential THC vendors in the City, current lack of
compliance checks, required zoning, reasons for and goals of implementing a moratorium,
volume of interest in sales, dispensary versus tobacco store, and what existing stores are
grandfathered in.
FUTURE WORK SESSION SCHEDULE
Date Item
October 24 • Speed Limit Discussion
• Discuss Staffing Study
• City Council Roundtable
November 14 • Canvass Election Results
• General Fund & Property Supported Funds
• CIP, Debt & Utility Rate Study Discussion
• Financial Policy Discussion
November 28 • CIP, Debt & Utility Rate Study Discussion (if needed)
• Civic Campus Update
• Tree Policy Discussion
The work session adjourned at 6:46 p.m.
Submitted by Laurie Hokkanen
City Manager
Prepared by Kim Meuwissen
City Clerk