1d 2007 Sealcoat Project No. 07-04: Award of Bid
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
u
Todd Gerhardt, City Manger
. V [),
Paul Oehme, Public Works Director/City Engineer " t/
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2007 Sealcoat Project No. 07-04: Award of Bid
FROM:
DATE:
March 12,2007
Staff requests the City Council approve a construction contract in the amount of
$271,766.24 to Allied Blacktop for work to be performed on the above-referenced
project.
On January 8, 2007, the City Council authorized the preparation of plans and
specifications for the 2007 Sealcoat Project. Streets recommended for sealcoating
were identified with the Pavement Management Program and are shown on the
attached map. Staff has also visited each street and visually reviewed the streets'
condition.
The 2007 Sealcoat Project consists of chip sealing various streets throughout the City.
Also included will be pavement marking restoration upon completiollof theisealcQat
process. The streets will tentatively be sealed starting after July 4th with a completion
date deadline of August 17, 2007. Notifications will be sent out ahead of start
to all affected property owners.
Bids for the project were opened on Thursday, February 22,2007 atH:OO.<Three
total bids were submitted. The bids are shown below along with the engineer's
estimate.
$271,707.00
$271,766.24
$288,563.75
$287,599.95
Allied Blacktop has completed previous sealcoating projects in the city of
Chanhassen. Their past work has been acceptable.
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
SUBJ:
REQUEST (Simple Majority Vote Required)
BACKGROUND
DISCUSSION
Paul Oehme
March 12,2007
Page 2
This project was budgeted for 2007 in the CIP Pavement Management - ST018. The
remaining funds in the CIP item are used for purchasing pothole patching material,
crack sealing materials, spot concrete curb and gutter repair and striping paint. These
projects are completed in-house by Street Department staff.
RECOMMENDA TION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council awards a construction contract for the 2007 Sealcoat
Project to Allied BlacktopCo. in the amount of $271,766.24."
Attachment: 1. CIP Page
2. Project Map
c: Gordy Stauff, Engineering Technician IV/Construction Manager
Mike Wegler, Street Superintendent
Allied Blacktop Co.
G:\ENG\SEALCOA Ti2007\Award Construction Contract.doc
I
I
Capital Improvement Program
City of Chanhassen, MN
2007 thru 2011
Contact Paul Oehme
Department Street hnprovements
Type Maintenance
Useful Life 7-10 years
Category StreetslHighways
Priority nJa
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ST-018
Project #
Project Name Pavement Management
Account # 1 420-0000-4751
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Account #2
Account # 3
Total Project Cost $1,925,000
Description
This project will provide maintenance such as crack sealing, seal-coating, pothole patching for city streets. The projects will be determined
annually based on the pavement condition index as generated by the pavement management program.
Justification
This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
Expenditures
Maintenance
2007
385,000
Total 385,000
2008
385,000
385,000
Funding Sources
MSA
Tax Levy
2007
134,250
250,750
Total 385,000
2008
117,125
267,875
385,000
2009
385,000
385,000
2010
385,000
385,000
2011
385,000
385,000
Total
1,925,000
1,925,000
2009
117,125
267,875
385,000
2010
117,125
267,875
385,000
2011
117,125
267,875
385,000
Total
602,750
1,322,250
1,925,000
Operational Impact/Other
This will reduce the need to reconstruct streets and will allow us to more closely match the life of streets to the utility lines that lie lindemeath
them. This will allow better coordination when we need to replace water and sewer lines with replacing roads.
99
/'V FA-2 Mod Sealcoat w/ CRS-2P
/'V FA-2 Mod Sealcoat w/ CRS-2
. Slow Loose Rock Sign
2007 Sealcoat Map
January 26. 2007
CJso/Sea!coat07
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