C Lake Ann Ball Field Lighting and Shelter
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
WIIW.ci .chanhassen.mn. us
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MEMORANDUM
TO:
Park and Recreation Commission
Todd Hoffman, Park & Recreation Director lfIaf<(Y.
March 6, 2007
FROM:
DATE:
SUBJ:
Project Scope and Budget Amendments - Lake Ann Park Shelter
and Ball Field Lighting Projects
The city's 2007 Capital Improvement Program includes two projects at Lake
Ann Park. One is the lighting of two ball fields; the second is construction of a
group picnic shelter to service the Parkview picnic area. Upon initial
consultation with one of our professional service providers, it has become
apparent that the scheduled budget amounts are not sufficient to complete the
work identified. Construction costs continue to rise at a steady pace and these
two project budgets were not increased to coincide with today's costs.
In addition to my recommendation to increase the budgets for these projects, I
am also recommending that we accelerate our ball field lighting efforts to
include two additional fields at Lake Ann Park-field #6 and soccer field #1.
This would bring the total project to four fields and would successfully complete
the lighting of all the athletic fields at the park. Lake Ann Park is the only
facility within the city that currently provides illuminated fields. Since we have
already undertaken two separate lighting projects in order to illuminate three
fields, it seems prudent to finish off the remaining four under one project.
The 2006-2010 CIP did identify the lighting of four fields in 2008; however the
project was reduced to two fields and moved to 2007. With our financial
position strong (see attached graphic) and a need for additional field capacity
today, it is in the city's best interest to move forward with a single project to
accomplish this task. To provide flexibility in the final decision (whether or not
to light all four fields), the bidding documents can specify a per field cost
allowing the City Council the option of awarding none or any combination of
the fields.
BACKGROUND
Lake Ann Park was opened in the spring of 1972 after a successful referendum
and matching grant process. The park has been expanded on three occasions
since that time and remains the number one park and recreation destination for
our residents today. The park contains 102 acres and features the following
facilities: seven ball fields, tennis court, two sand volleyball courts, swimming
beach, boat access, fishing pier, natural areas, trails, two creative play areas, and
a picnic shelter.
The City of Chanhassen · A growing community with clean lakes, quality schools, a channing downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Park & Recreation Commission
March 6, 2007
Page 2
Three of the ball fields, #1, #4 and #5 are currently illuminated. Park guests
utilize over 450 newly resurfaced parking stalls and an improved road
configuration when visiting the site. It is our desire to build on the tradition of
providing quality facilities and services at Lake Ann Park though the successful
completion of these projects.
DESCRIPTION OF WORK
Ball Field Lighting - Current CIP Budget for 2 fields - $150,000
Proposed CIP Budget for 4 fields- $400,000
Provide for the proper illumination of Ball Fields #2, #3, #6, and Soccer Field
#1. Field #2 currently serves as a 20Q-ft. little league baseball field with a grass
infield and elevated mound. Field #3 is 268 feet in length and is utilized for
both boys baseball and girls softball. The backstop and dugout areas on fields
#2 and #3 were completely refurbished in 2006. Field #6 is a multi-purpose
facility with 300-ft. fences. The soccer field is full-size at 80 x 120 yards. The
desired level of lighting will provide for the maximum cost versus benefit ratio
while guaranteeing the minimum level of lighting required. The control panels
and service feeds for the existing ball field lights are conveniently located near
the concession stand between fields #2 and #3.
Group Picnic Shelter -Current CIP Budget - $90,000
Proposed CIP Budget-$175,000
Provide for the construction of a group picnic shelter at the "Parkview" group
picnic area. This area of the park is currently reserved for picnics, but the lack
of a shelter greatly diminishes its appeal to groups. The structure will be a
"catalogue" product with an 80 - 100 person capacity utilizing maintenance-free
materials. The design concept utilizes masonry pillars with stone to match the
existing pavilion and a metal roof. The shelter floor would be concrete and the
installation of electrical outlets and safety lighting would be included. Potable
water is currently available at the site in the form of a yard hydrant. This
hydrant is in need of repair and this source of water would be incorporated into
the site plan for the shelter and surrounding improvements. Appropriate
accommodations for accessing the site from nearby parking are an important
element of this project. The siting of the shelter to maximize its presence while
minimizing removal of mature trees is also a goal.
RECOMMENDA TION
Staff recommends that the Park and Recreation Commission recommend the
City Council amend the city's 2007-2011 Capital Improvement Budget as
follows:
G:\paRK\th\Lake Ann Park CIP Amendments.doc
Park & Recreation Commission
March 6, 2007
Page 3
. Amend the Lake Ann Ball field lighting project from two to four fields
and increase the not-to-exceed project budget from $150,000 to
$400,000; and
. Increase the not-to-exceed project budget for the Lake Ann Park
Parkview Picnic Shelter from $90,000 to $175,000.
ATTACHMENTS
1. Current 2007-2011 CIP Budget Sheets
2. Park Dedication History and Predicted Future Performance
3. Site Plan
PARK AND RECREATION COMMISSION ACTION:
On Tuesday, February 27, the Park and Recreation Commission reviewed this
item. The Commission believes that investing in our community-based parks in
order to increase our capacity to schedule recreational activities is a wise
decision. Lake Ann Park is our largest and most visited outdoor recreation
destination. To date the department has mitigated scheduling issues that
continue to arise due to the fact that we have substantially more demand for ball
fields than we have supply. However, each year the impassioned pleas for
additional field space or field capacity grow louder.
In the absence of any additional land on which to construct fields, lighting the
parks we currently own and operate is our best course of action. Lighting a ball
field increases our ability to schedule that facility by 50% to 100%. For
example, Lake Ann Park field No.2 can currently host a single evening baseball
game. By lighting the field, we can schedule two games per night.
Upon conclusion of the discussion at the meeting, Commissioner Kelly moved
that the Park and Recreation Commission recommend the City Council amend
the city's 2007-2011 Capital Improvement Budget as follows:
. Amend the Lake Ann ball field lighting project from two to four fields
and increase the not-to-exceed project budget from $150,000 to
$400,000; and
. Increase the not-to-exceed project budget for the Lake Ann Park
Parkview Picnic Shelter from $90,000 to $175,000.
Commissioner Spizale seconded the motion which passed unanimously.
G:\paRK\th\Lake Ann Park eIP Amendments.doc
Department Project# Priority 2007 2008 2009 2010 2011 Total
Fire Station 3 MB-009 0 3,500,000 3,500,000
City Hall Remodel MB-010 0 125,000 125,000
Municipal Buildings Total 220,000 3,700,000 20,000 3,625,000 7,56~OOO
IPark & Trail Improvements I
Hwy 101 North Trail Connection PK&T-Q29 0 114,000 114,000
Phase.1I Playground:Roundhouse Park PK&T-037 0 30,000 30,000
phase II Playground:Sugarbush Park PK&T-038 0 30,000 30,000
Phase II Playground:Power Hill Park PK&T-041 0 30,000 30,000
Picnic Tables/Park Benches PK&T-042 0 6,000 6,000 6,000 6,000 6,000 30,000
Trees PK&T-043 0 5,000 5,000 5,000 5,000 5,000 25,000
Arboretum Business Park Lot 12 TraD PK&T-047 0 190,000 190,000
Athletic Field Lighting (2 fields) PK&T-065 0 150,000 150,000
Power Hill Park TraD PK&T-066 0 75,000 75,000
lake Ann Park .Parkvlew" Picnic Shelter PK&T-Q68 0 95,000 95,000
Hwy 41 Pedesbian UnderpassfTrail Grant Match PK&T-069 0 125,000 125,000
Tennis Court Repair PK&T-072 0 45,000 45,000
Mlka Middle School West Tennis Court Project PK&T-073 0 30,000 30,000
Rice Marsh Lake TraD PK&T-074 0 350,000 350,000
Uberty at Creekside TraD PK&T-075 0 175,000 175,000
The Preserve Trail and Bridge PK&T -076 0 450,000 . 450,000
lakeside TraD (Lyman BOUlevard) PK&T-077 0 60,000 . 60,000
Pioneer Pass Park Acquisition PK&T-078 0 170,000 170,000
I Park & Trail Improvements Total 576,000 185,000 636,000 486,000 291,000 2,174,000
IPlanning ,
I Update of Comprehensive Plan PL-OOI 0 120,000 30,000 150,000
Planning Total 120,000 30,000 150,000
I ISa~itary Sewer Improvements ,
Inflow and Infiltration Abatement SS-012 0 210,000 200,000 200,000 200,000 200,000 1,010,000
I Sanitary Sewer Replacement SS-014 0 230,000 250,000 250,000 730,000
Sanitary lift Station Rehabilitation Program S5-017 0 265,000 50,000 50,000 55,000 55,000 475,000
Dell Roadl77lh Street Forcemaln Replaoement SS-018 0 125,000 125,000
2010 MUSA Sanitary lift Station SS-020 0 1,500,000 1,500,000
Sanitary Sewer Improvements Total 705,000 500,000 375,000 2,005,000 255,000 3,840,000
IStreet Improvements ,
West 78th St Slreetrl9hts ST-001 0 300,000 300,000
Lyman Boulevard Improvements ST-003 0 9,100,000 9,100,000
I Annual Street Improvement Program ST-012 0 4,436,000 4,100,000 1,300,000 1,900,000 1,200,000 12,936,000
TH 101 Corridor Preservation Planning ST-017 0 150.000 150,000
Pavement Management ST-0I8 0 385,000 385,000 385.000 385,000 . . 385,000 .1,9i5,000
TH 5 Corridor Study - TH 41 to TH 212 ST-019 0 10,000 10,000
I Street Improvements Total 4,831,000 4,635,000 10,785,000 2,285,000 1,885,000 24,421,000
I ~urface Water Management I
SWMP Implementation SWMP-012 0 450,000 300,000 300,000 300,000 300,000 1,650,000
Property Acquisition SWMP-014 0 245.000 100,000 100,000 200,000 200,000 845,000
I 7
Capital Improvement Program
City of Chanhassen, MN
Project # PK&T -065
ProJect Name Athletic Field Lighting (2 fields)
2007 thru 2011
Contact
Department Park & Trail Improvements
Type Improvement
Useful Life 50 Years
Category Park
Priority nJa
Account # 1 410-0000-4705
Account #2
Account # 3
Total Project Cost $150,000
Description I
Athletic field lighting for two fields.
Iustification 1
. More economical to add field capacity through lighting than constructing more fields.
Expenditures
Equipment
2007
150,000
150,000
2008
2009
2010
2011
Total
150,000
150,000
Total
. Funding Sources
Park Dedication Fund
2007
150,000
150,000
2008
2009
2010
2011
Total
150,000
150,000
Total
Operational Impact/Other
EI~ctricity.
I
70
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II
III
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Capital Improvement Program
City of Cbanhassen, MN
2007 thru 2011
Account # 1 410-0000-4702
Account # 3
Contact
Department Park & Trail Improvements
Type Improvement
Useful Life
Category Park
Priority n1a
Total Project Cost $95,000
Project # PK&T -068
Project Name Lake Ann Park "Parkview" Picnic Shelter
Account #2
Description I
Construction of a traditionall'icnic shelter and concrete slab in Lake Ann Park.
.
.
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.
Justification I
The City's park system has limited picnic shelters.
Expenditures
Construction
Total
Funding Sources
Park Dedication Fund
Total
Operational Impact/Other I
2007 .
95,000
95,000
2008
2009
2010
2011
Total
95,000
95,000
2007
95,000
95,000
2008
2009
2010
2011
Total
95,000
95,000
72
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CITY OF
CHANIlASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
VNNI.ci.chanhassen.mn.us
jJ~ ~ C'
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
Todd Hoffmao, Park & Recreation Director ;1f/.
February 6, 2007
FROM:
DA TE:
SUBJ:
Park Dedication Fund History and Predicted Future Performance
The attached chart has been prepared in response to your request to study the
impact of assigning pedestrian improvement costs associated with the pending
Lyman Boulevard project to the park dedication fund.
The chart depicts a ten-year window in time, looking backwards five years and ,
forward five years. Revenues in the fund are shown to be nearly equal or greater'
than expenses in nine of the ten years charted. Revenues topped $2,000,000 for
the first time in the history of the fund in 2006. Thisbccurrence is attributable
to a recent change in the way park dedication funds are collected (100% up
front) and the opening of the 2005 MUSA area.
'...,-.. ..c..'...'......,.. ,..... ..:,' -,_'.;
The data from2001to2006is historically a~curateandwas<taken directly from
our financiaIrecordsbyFinanceDirector Greg Sticha. Forecasted revenue for
years 2007 tb2011was estimated at $1,000,000 per yearbaseduponafuture
development assessment completed with the assistance of Community
Developmerit Director Kate Aanenson arid Senior Planner Bob Generous. The
capital improvementpiogram expenses shown for2007.to 2011 are taken
directl y from our approved 2007-2011. CIP document.
The fund's performance will permit the fuhdingoffu~ure Lyman Boulev.ard
pedestrian improvements, '. Additionalparkfundproj~cts thathav~been ....... .'
identified, but are!lotyet accounted for in the CIP,include the'~park"share of:
the Preserve la.lid a..c.q.uisition and.d. e. v.e..l.opmentofparklan..ds....in. ":.th.e2.:.005. MD. S.'..A.....
and the n?rthGalpinBo~levardareas....Future?allfieldprojeCts,inc1uding.'..... .
potenti~lJandacquisi tion,develoPIIlent :costs. andlightingprojects1are also < '
<'likeIYJopefinahcedfrom the fund: . . . .
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ATTACHMENT
1. Park Dedication Fund History'and Predicted Future Performance Chart..
c: Laurie Hokkanen, Assistant City Manager
Kate Aanenson, Community.DevelopmentDirector
Greg Sticha, Finance Director
Paul Oehme, City EngineerlPublic Works Director
The City of Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place 10 live, work, and play.
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Lake Ann Field Lighting Project
[=~:JI Fields With Lights
C Proposed Field Lights
~
NORTH
G: ENG/Joleen/ParkslLakeAnnLights
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LAKE ANN PARK
2007 LIGHTING PROJECT
FIELDS #2, #3, #6 & #7
Games Per Week Games Per Week
(Monday- Friday) (Monday- Friday)
Without Lights With Lights
Field #2 5 10
200-ft. Little League
Field #3 5 10
265-ft. Softball/Baseball
Field #6 5 10
300-ft. Softball
Field #7 5 10
Soccer
Total Games Per Week 20 40
(Monday-Friday)
G:\PARK\TH\LakeAnn\lighling projecl2007.doc
Athletic Facility Participation Numbers
CATEGORY/GROUP 2001 2002 2003 2004 2005 2006 Total
Little League BB (4-12)
Dist 112 BB 775 840 1094 913 1028 1514 6164
CAA 400 550 531 576 432 432 2921
ETLL 0 0 0 700 725 725 2150
CitylYMCA 200 200 200 200 200 200 1200
Total 1375 1590 1825 2389 2385 2871 12435
Intermed/Travel BB (13-15)
Tonka Babe Ruth 400 450 450 470 470 490 2730
St. Huberts 32 32 35 50 50 50 249
Chapel Hill Academy 35 35 35 40 45 50 240
Total 467 517 520 560 565 590 3219
Youth Softball (5-18)
Minnetonka Girl SB Assoc. 570 500 500 536 550 550 3206
CAA 150 180 200 216 240 237 1223
St. Huberts 32 32 35 50 50 50 249
Chapel Hill Academy 32 32 35 40 45 50 234
Minnetonka High School Girls 0 30 30 30 30 30 150
Victoria Fastpitch 115 0 0 0 0 0 115
Total 899 774 800 872 915 917 5177
Adult Softball
City Leagues 700 700 700 700 630 560 3990
Total 700 700 700 700 630 560 3990
Youth Soccer (14-18)
Tonka United 2650 2800 2750 3004 2481 2500 16185
CC United 1572 1617 1560 1972 1720 1855 10296
CAA 450 600 600 650 700 700 3700
CitylYMCA 230 230 230 230 230 230 1380
St. Huberts 55 66 70 75 75 80 421
Chapel Hill Academy 20 20 24 30 30 30 154
Total 4977 5333 5234 5961 5236 5395 32136
Adult Soccer
Tonka United 25 25 25 25 25 25 150
CC United 25 25 25 25 25 25 150
Total 50 50 50 50 50 50 300
Youth Lacrosse (12-18)
Minnetonka Lacrosse 0 0 0 150 200 250 600
Chaska Area Lacrosse 0 50 51 66 75 0 242
Total 0 50 51 216 275 250 842
Youth Football (8-13)
Chaska Area Football 150 250 350 450 550 600 2350
Total 150 250 350 450 550 600 2350
g:park/Jerry/ AthleticParticipationNumbers