1e 2007 CIP Light Duty Vehicle Purchases
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227,1180
Fax: 952,227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227,1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227,1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227,1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
ie
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MEMORANDUM
tJ.
TO: Paul Oehme, Public Works Director/City Engineer''00
FROM:
Charles Siegle, Equipment Superintendent
DATE:
March 26, 2007
()~
SUBJECT:
2007 CIP Light Duty Vehicle Purchases - PW016MMM
REQUESTED ACTION
Authorize purchase of light duty vehicles for street, utility and building
departments.
DISCUSSION
Annually, the City considers replacement of vehicles that have reached their
average life expectancy and are showing signs of needing major maintenance. It
has been the City's practice to replace these vehicles before major repairs are
required. All of the vehicles proposed to be replaced are used basis and
have to be reliable to maintain current standard City services.
DISCUSSION/JUSTIFICA TION
1. STREET DEPARTMENT-PICKUP
The 1991 Ford pickup to be replaced has severe rust. This vehicle has
miles and 16 years of use and will have a big potential of needing expensive
repairs in the near future. This truck will be sold at auction in the fall with an
estimated sale price of $1,500 if a new replacement vehicle is purchased. The
new pickup will be used for day-to-day operations in the Street Department which
includes towing equipment such as skid loaders and other equipItlent.
2. BUILDING DEPARTMENT - PICKUP
The 1992 Ford Ranger pickup scheduled for replacement has 51,000 miles and
has severe rust. This vehicle is 15 years old and will need expensive repairs in the
near future due to rusted brakes, body work and total fuel line replacement. If a
new vehicle is purchased, the 1992 Ranger will be sold at the fall auction with an
estimated resale value of $1,000 to $1,500. The new pickup would be used for
building inspections.
The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Paul Oehme
2007 CIP Light Duty Vehicle Purchases
Page 2
3. UTILITY DEPARTMENT
The Utility Department is in need of another vehicle due to an added treatment
plant operator the City hired last year. Staff is recommending the Utility
Superintendent's vehicle (Chevy 2500 pickup) be used for the new position. The
replacement vehicle for the Utility Superintendent is proposed to be a lighter duty
vehicle with better gas mileage. Staff is recommending a Ford Escape.
BIDS AND QUOTES
The following quotes have been received from state bids for the two pickups and
utility department vehicle.
1. STREET DEPARTMENT - PICKUP
2007 Chevrolet 2500 lID 4x4 Pickup $ 21,728.20
2. BUILDING DEPARTMENT - PICKUP
2007 GMC Canyon Pickup $ 17,158.67
3. UTILITY DEPARTMENT -
2008 Ford Escape $ 18,000.28
TOTAL $ 56,887.15
The budgeted amount in the 2007 CIP for these three vehicles is $89,000. Tool
boxes and strobe lights will need to be purchased and installed for these vehicles
at an estimated total cost for all three vehicles of $2,000. City staff will install all
the necessary equipment.
SUMMARY
The City's fleet continues to go past the normal replacement age of ten years for
most vehicles. It is important to replace these units that are over 15 years old at
this time.
RECOMMENDATION
It is recommended that the City Council approve the bids for the purchase of these
vehicles.
Attachments
G:\ENGIBudget & CIP\CIP\2007\Purchase CIP vehicles Memo.doc
Capital Improvement Program
City of Chanhassen, MN
(
I
2007 thru 2011
Account # 1 400-4120-4704
Account # 3
Contact Unassigned
. Department Major Equipment
Type Vehicles
Useful Life Unassigned
Category Street Equipment
Priority nla
Total Project Cost $94,000
Project # EQ-029
Project Name Light Duty Trucks: Public Works
Account #2
Description I
Provides for scheduled replacement of light duty trucks in the street and garage departments. Repla~ement units are generally purchased early in
. the year in order to accommodate the time frames established by Hennepin County and the State ofMN Cooperative Purchasing Program.
Justification I
These vehicles are used for a variety of services throughout the conununity. The average replacement age is 13 years. These purchases are
consistent with the Vehicle Replacement Program.
Expenditures
Vehicles
2007
31,000
Total 31,000
2008
32;000
32,000
2009
31,000
31,000
2010
2011
Total
94,000
94,000
Funding Sources
Capital Replacement Fund
Total
2007
31,000
31,000
2008
32,000
2009
31,000
31,000
2010
2011
Total
94,000
.94,000
32,000
Operational Impact/Other I
These purchases will include a limited warranty and will reduce annual maintenanGe'and repair costs as compared to the vehicles replaced.
Capital Iri1provement PrograID
.. City ofChanhassen, MN
Project # EQ-015
Project Name Community Dev.: Light Duty Trucks
2007 thru 2011
Account # 1 400-4107-4704
Account # 3
Account #2
., ..... '.,. ",._ . _..... _ ..._.,..;..... . . . - "," . .",'.~ ". _.~... . '." .' n. .
Contad Unassigned
Department Major Equipment
Type Vehicles
Useful Life Unassigned
Category Community Development
Priority nJa
Total Project Cost $168,000
Description I.
Provides for scheduled replacements, starting in 2001. These purchases are consistent with the Vehicle Replacement Schedule. Replacement units
are generally purchased early in the year to accommodate the time frames established by Hennepin County and the State of Minnesota Cooperative
Purchasing Program.
Justification
I
. These vehicles are used to provide building inspection services throughout the community. ?be average replacement age is over 10 years.
Expenditures
Vehides
Total
2007
26,000
26,000
Funding S.ources
.. . Capital Replacement Fund
Total
2007
26,000
26,000
2008
30,000
30,000
2009
55,000
55,000
'2010
28,000
28,000
2011
29,000
29,000
Total
168,000
168.000
2008
30,000
30,000
2010
28,000
28.000
2011
29,000
29,000
Total
168,000
168,000
2009
55,000
55,000
Operational Impact/Other
These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced.
22
Capital Improvement Program
City of Chanhassen, MN
2007 -thru 201}
Contact Unassigned
Department Major Equipment
Type Vehicles
Useful Life Unassigned
Category Utilities
Priority n/a
Total Project Cost $156,000
Project # EQ-062
Project Name Light Duty Trucks: Utilities
Account # 1 700-0000-4704 2007
Account #2 701-0000-4704 2009
Account # 3 701-0000-4704 2011
Description I
This allows for replacement of existing vehicles in the Water and Sewer department.
Justification
This replaces pickups in accordance with the vehicle replacement plan.
Expenditures
Vehides
2007
32,000
Total 32,000
2008
2009
54,000
54,000
2010
2011
70,000
70,000
Total
156,000
156,000
Funding Sources 2007 2008 2009 2010 2011 Total
Sewer Utility Fund 54,000 70,000 124,000
Water Utility Fund 32,000 32,000
Total 32,000 54,000 70,000 156,000
Operational Impact/Other
46