3a. 2007 Street Improvement Project 07-01: Special Assessment Hearing
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
<"7e- fJ.
Paul Oehme, Dir. of Public Works/City Engineer ,(,
Alyson Fauske, Assistant City Engineer ~
April 23, 2007 f!; ~ .f
FROM:
DATE:
SUBJECT:
Special Assessment Hearing for 2007 Street Improvement Project No. 07-01
REQUESTED ACTION (Simple Majority Vote Required)
Staff requests the City Council consider a resolution adopting the 2007 Street Improvement
Project Assessment Roll.
POLICY DECISION/ACTION TO BE CONSIDERED
Prior to the completion of the public hearing, any property owner wishing to object to their
assessment must file a signed written objection or they waive their right to appeal. The
Council may accept or reject the assessment roll as presented or modify the assessment
amount.
BACKGROUND
On September 26, 2005, Council authorized the preparation of the 2006 Street Improvement
feasibility report which included the Koehnen area reconstruction project.
On January 9,2006, Council accepted the feasibility report and called fofthe public hearing
for the project.
On January 23,2006, Council held the public hearing for the Koehnen arearecbnstruction
project.
In April, 2006, it was determined that the reconstruction project could nbtbe completed until
late fall, 2006 due to delays in the MnDOT State Aid Review process for the Y osernite
A venue portion of the project.
On April 10, 2006, Council approved deleting the Koehnen area reconstruCtion from.the 06-
01 project.
On November 8, 2006, staff hosted a neighborhood meeting.
On November 13, 2006, Council authorized and accepted the feasibility study and called the
public hearing.
On November 27,2006, Council held the public hearing and authorized preparation of plans
and specifications.
On January 8, 2007, Council approved the plans and specifications and authorized the
advertisement for bids.
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
April 23, 2007
Page 2
Bids were opened on March 15,2007.
On March 26, 2007, Council called the assessment hearing.
On April 11, 2007, a neighborhood meeting was held.
ASSESSMENT HEARING PROCEDURE
Staff will provide a brief explanation of the work along with the proposed assessment amount. Any issues
that the City Council wishes to discuss regarding the project financing is appropriate during the public hearing
portion of the project. Public testimony should be received for the project. The property owners should be
reminded that they must file a written objection with the City either prior to or during the actual project
hearings. Objections after the public hearing are invalid.
The assessment objection is a request by the property owner for the Council to review the assessment amount.
Staff may have an immediate response to individual comments, or in some circumstances, the objection
should be received and referred to staff for investigation. The remaining assessment roll should be adopted.
If the City Council feels the objections cannot be addressed immediately, a report will be presented to Council
on all objections on that particular project at the next City Council meeting. Council should adopt the
remaining assessment roll at that time in order for the process to stay on schedule. If there are no objections
filed, or if Council feels confident staff s investigation will not result in any changes being made to the
assessment roll, a motion by the City Council adopting the assessment roll as prepared is needed for the
project.
ASSESSMENT OBJECTIONS
Objections may be filed up to and at the public hearing. At the time of this submittal, no written objections
have been filed. If any written objections are received in the interim prior to the Council meeting, they will
be provided to the Council at the public hearing. Staff comments and recommendations will also be provided
at the public hearing. The City Council may choose to adopt staff recommendation or revise the assessment
roll. If additional objections are filed either prior to or at the hearing, they should be received and if necessary
referred to staff for investigation and resolution.
SUMMARY OF ASSESSMENT PROJECT
Streets are recommended for reconstruction in the Koehnen area. The streets are 35 years old and are in need
of replacement. The City's Pavement Management Program recommends these streets be replaced at this
time. The reconstruction area includes approximately 1.05 miles of street, including West 63rd Street,
Koehnen Circle East, Koehnen Circle West, Cardinal Avenue, Blue Jay Circle, Audubon Circle and Yosemite
Avenue (from 6440 Yosemite Avenue to the City limits). Concrete curb and gutter will be included in the
street design.
The watermain in this area is cast iron which has resulted in 24 documented watermain breaks. It is
recommended to replace the watermain along with the water services in the right-of-way. The street
improvement project will include replacement of all watermain, replacement of some sanitary sewer, and
installation of a storm sewer system.
Televising of the sanitary sewer indicates that portions of this utility are "egged", sagging and/or cracked.
The consultant engineer has recommends that portions of the sanitary sewer exhibiting "extreme" sagging or
segments that are cracked be replaced.
g:\eng\public\07-01 koehnenyosemite road imp\04-23-07 assessment hearing.doc
April 23, 2007
Page 3
Storm sewer will be installed and will outlet to one of three ponds that will be constructed in conjunction with
the project. The ponds will treat the runoff before discharging to other water bodies.
The bids also included an alternate for installing surmountable curb and gutter in lieu of high back curb and
gutter. At the April 11, 2007 neighborhood meeting, the residents were indifferent with regards to the type of
curb and gutter installed with the project. Staff recommends installing the high-back curb and gutter because
it provides better storm water flow characteristics, reduces potential sod damage from snow plows and
provides a better transition at driveways. The bid alternate would result in a deduct of $2,950.50.
Street assessments are proposed for those properties that access onto the roads within the project area
consistent with the City's assessment practice. The assessments are for 40% of the street improvement cost.
The proposed assessment is $6,390.81/lot. The preliminary assessment estimate was $7,l00/lot. The City is
proposed to pay for the watermain, sanitary sewer and storm sewer improvement costs.
FINANCIAL SUMMARY
The construction contract amount is for $2,27l,502.88. The total project cost including engineering, soil
borings, legal costs etc. is $2,647,241.69. A summary of the project costs is as follows:
Funding Source Amount Feasibility Bid Amount
Funded Estimate
Streets, MSA State Aid $500,000.00 $582,100.00 $499,502.05
Streets, non-MSA Revolving $1,200,000.00 $1,099,788.00 $968,200.69
Assessment Fund
Watermain Trunk water fund $660,000.00 $610,284.00 $442,384.97
Sanitary Sewer Trunk sewer fund $230,000.00 $191,808.00 $165,562.11
Storm sewer, MSA Storm sewer fund $610,000.00 $599,750.00 $571,591.87
$3,200,000.00 $3,083,730.00 $2,647,241.69
RECOMMENDATION
Staff recommends Council approve the assessment roll for the 2007 Street improvement project and adopt a
resolution for assessments.
Attachments: 1. Assessment Rolls
2. Resolution
3. Project area map
g:\eng\public\07-01 koehnenyosemite road imp\04-23-07 assessment hearing.doc
2007 Street Reconstruction Project No. 07-01
Final Assessment Roll
Koehnen Area/Yosemite
Avenue
LEGAL DESCRIPTION
PARCEL
NO. ON ASSESSMENT
MAP PID OWNER SITE ADDRESS LOT BLK PLATNAME AMOUNT
1 250022500 DAVID L PETERSON & THOMAS PETERSON 6451 YOSEMITE $6,390.81
2 250022700 DONALD M & CAROL OELKE 6431 YOSEMITE $6,390.81
72 250022800 THOMAS & COLLEEN STEWARD 6471 YOSEMITE $6,390.81
3 250023200 HUE & CATHERINE J LAM 6401 YOSEMITE $6,390.81
4 250023300 CHARLES B HEBERT 6411 YOSEMITE $6,390.81
5 250023400 BRUCE R & NANETTE D TWADDLE 6321 YOSEMITE $6,390.81
6 250023500 TODD D BOGEMA 6371 YOSEMITE $6,390.81
71 250023600 MARK & KATHRYN BASTIANSEN 6301 YOSEMITE $6,390.81
HERBERT F & LEOLA M CLASEN
7 250023700 TRUSTEES OF TRUST 6351 YOSEMITE $6,390.81
8 250024300 DOUGLAS J & TERRI L SCHEURICH 6320 YOSEMITE $6,390.81
68 250031000 GERALD & CAROL COX 6200 CARDINAL AVE $6,390.81
9 250031700 RODGER E & JENNIFER L NUESSE 6251 CARDINAL AVE $6,390.81
10 250031800 PEGGY SCOTT 6225 CARDINAL AVE $6,390.81
11 250032100 DAVID W & DENISE K GERTEN 1730 63RD ST W $6,390.81
12 250032200 GENE R & SHARON J TEWS 6300 CARDINAL AVE $6,390.81
13 250032500 BETH M MASTEL 1690 63RD ST W $6,390.81
70 250033500 JAMES & LEANN DAKE 6480 YOSEMITE $6,390.81
DAN BARRETT &
69 253100010 BRIDGET GLEASON BARRETT 6204 CARDINAL AVE 001 001 HARVIR HILL $6,390.81
14 253100020 HOW ARD R & BARBARA J HANSON 6210 CARDINAL AVE 002 001 HARVIR HILL $6,390.81
15 253100030 DOUGLAS & SHERRY SWANSON 1780 KOEHNEN CIR 003 001 HARVIR HILL $6,390.81
16 253100040 THOMAS B & KATHERINE KRANTZ 1800 KOEHNEN CIR 004 001 HARVIR HILL $6,390.81
17 253100050 BRUCE D & SUSAN KOEHNEN 1830 KOEHNEN CIR 005 001 HARVIR HILL $6,390.81
18 253100060 GARY L BROWN 1831 KOEHNEN CIR 006 001 HARVIR HILL $6,390.81
19 253100070 BRIAN J EVERS & JULIE CARL 1799 KOEHNEN CIR 007 001 HARVIR HILL $6,390.81
20 253100080 TIMOTHY G & EUNICE C SWANSON 1801 KOEHNEN CIR 007 001 HARVIR HILL $6,390.81
21 253100090 PATRICK L & STACY L WARD 1789 KOEHNEN CIR 008 001 HARVIR HILL $6,390.81
22 253100091 KEITH A HAMBERG & MEREDITH DOMMER 1779 KOEHNEN CIR 008 001 HARVIR HILL $6,390.81
23 253940090 MARK A & PATRICIA A RUHLAND 6275 YOSEMITE 004 002 KNOB HILL $6,390.81
24 254150010 ROBERT & PATRICIA DEVRIES 1681 63RD ST W 001 001 LENVILLA ESTATES $6,390.81
25 254150011 CHERRY HOMES, INC. 1661 63RD ST W 002 001 LENVILLA ESTATES $6,390.81
26 254150012 ANN B NYE 1641 63RD ST W 003 001 LENVILLA ESTATES $6,390.81
27 254150040 MATTHEW D HAGGERTY 1631 63RD ST W 004 001 LENVILLA ESTATES $6,390.81
28 254150041 EMMA A ST JOHN 1621 63RD ST W 004 001 LENVILLA ESTATES $6,390.81
29 256030180 KEITH J & MICHELLE M O'BRIEN 6290 CARDINAL AVE 018 001 PHEASANT HILL $6,390.81
30 256710010 DENNIS OLDS 6291 CARDINAL AVE RLS8 $6,390.81
4/2/07
2007 Street Reconstruction Project No. 07-01
Final Assessment Roll
Koehnen Area/Yosemite
Avenue
ASSESSMENT
AMOUNT
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
$6,390.81
NOT ASSESSABLE
$6,390.81
$6,390.81
$6,390.81
$6,390.81
LEGAL DESCRIPTION
PLATNAME
RLS 8
RLS8
RLS 8
RLS 8
RLS 8
RLS8
RLS8
RLS8
RLS8
RLS8
RLS8
RLS8
RLS8
RLS 38
RLS 38
RLS 38
RLS 38
SHADOW RIDGE 3RD ADDITION
SIGEL ADDITION
SIGEL ADDITION
SIGEL ADDITION
STODDART ADDITION
STODDART ADDITION
STODDART ADDITION
STODDART ADDITION
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
TERERA ACRES
LOT BLK
001 001
001 001
002 001
003 001
001 001
002 001
003 001
004 001
001 001
002 001
002 001
003 001
003 001
004 001
005 001
006 001
006 001
007 001
008 001
009 001
SITE ADDRESS
6271 CARDINAL AVE
6270 BLUE JAY CIR
6290 BLUE JAY CIR
1702 63RD ST W
6291 BLUE JAY CIR
6271 BLUE JAY CIR
6280 AUDUBON CIR
6290 AUDUBON CIR
1660 63RD ST W
1630 63RD ST W
1620 63RD ST W
6295 AUDUBON CIR
6285 AUDUBON CIR
6440 YOSEMITE
6460 YOSEMITE
6470 YOSEMITE
6510 YOSEMITE
6481 YOSEMITE
NOT ON FILE
1610 63RD ST W
6340 YOSEMITE
1611 63RD ST W
6420 YOSEMITE
6430 YOSEMITE
161163RDSTW
6211 CARDI NAL AVE
1750 KOEHNEN CIR E
1730 KOEHNEN CIR E
1690 KOEHNEN CIR E
1660 KOEHNEN CIR E
1620 KOEHNEN CIR E
1600 KOEHNEN CIR E
NOT ON FILE
1601 KOEHNEN CIR E
1641 KOEHNEN CIR E
1691 KOEHNEN CIR E
1711 KOEHNEN CIR E
OWNER
CHRIS & ZEPHRA L NELSON
CONNIE JO JENSEN
CHANNING H & MARILYN L ELLIOTT
ROBERT L & CELlNE A DEPAUW
ALAN D & LAURA ANN R FRIDGEN
BRUCE & SUSAN KOEHNEN
THOMAS D & ERICA R KOEHNEN
MONA LEE C HENDRICKSON-MULDER
WILLARD & SHIRLEY A JOHNSON
BARBARA MARIE SOLUM
MELVIN K SCHMID
ANTHONY J & GLORIANN SCHWARTZ
BARRY JOHN CONDA
HARRY E & JOEANN M DESANTIS
TONY DESANTIS
MICHAEL J SCHMIDT
SUSAN JORGENSEN
MARK & KAY EIDEM
KENNETH L LARSON
KENNETH L LARSON
JOEL P & MELISSA J EICHERS
KATHRYN T STODDART
EMILIO & SHIRLEY A GARCIA
VICTORIA ANNE SIMPSON
KATHRYN T STODDART
CHARLES G & JANE M OSTERFELD
KONRAD & LEONA WURM
SCOTT M DORAN
RICHARD L & BETH M SORLEY
DAVID J & CYNTHIA J ROUSE
VALENTINE C WIRTZ
CLAYTON J & GERANE L KULSETH
BARRY JOHN CONDA
CHARLES F COOL & TRACY HORAN COOL
ADELE M PINT
MARGARET A CARTIER
LANCE R & JUDY K FORD
PID
256710020
256710030
256710040
256710050
256710060
256710070
256710080
256710090
256710100
256710110
256710120
256710130
256710140
256850010
256850030
256850040
256850050
257860010
257970010
257970020
257970030
258050010
258050020
258050030
258050040
258500010
258500020
258500030
258500040
258500041
258500050
258500060
258500070
258500071
258500080
258500090
258500100
PARCEL
NO. ON
MAP
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
4/2/07
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
Auril23.2007
RESOLUTION NO:
2007 -
MOTION BY:
SECONDED BY:
A RESOLUTION ADOPTING ASSESSMENT ROLL FOR KOEHNEN
AREA/YOSEMITE A VENUE STREET RECONSTRUCTION PROJECT NO. 07-01
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met
and heard and passed upon all objections to the proposed assessment for the improvement of:
W. 63rd Street
Audubon Circle
Blue Jay Circle
Cardinal A venue
Koehnen Circle East
Koehnen Circle West
Yosemite A venue
Entire Roadway
Entire Roadway
Entire Roadway
Entire Roadway
Entire Roadway
Entire Roadway
From 6510 Yosemite north to City Limits
NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen,
Minnesota:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, if
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of
ten (10) years, the first of the installments to be payable on or before the first Monday in
January, 2008, and shall bear interest at the rate of 6 percent (6%) per annum from the date
of the adoption of this assessment resolution. To the first installment shall be added interest
on the entire assessment from the date of this resolution until December 31, 2007. To each
subsequent installment when due shall be added interest for one year on all unpaid
installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the city treasurer, except that no interest shall be
charged if the entire assessment is paid within 60 days from the adoption of this resolution;
and he may, at any time thereafter, pay to the city treasurer the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the County. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted by the Chanhassen City Council this 23rd day of April, 2007.
AITEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT
4> Existing Street Lights
=-=- Proposed Retaining Wall
-...-. Existing Right of Way
2007 Street Reconstruction
o Proposed Ponds
~ Wetlands
D Proposed Streets to be Reconstructed
G
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September 19, 2006
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