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SUM 2003 03 24CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES MARCH 24, 2003 Mayor Furlong called the meeting to order at 7:0~ p.m. The meeting was opened with the Pledge to the Flag. CQUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Peterson, Councilman Ayotte, Councilman Lundquist and Councilman Labatt STAFF PRESENT: Todd Gerhardt, Roger Knutsorh Justin Miller, Teresa Burgess, Kate Aanens~ Todd Hoffman, and Bruce DeJong PUBLIC PRESENT FOR ALL ITEMS: LuAnn Sidney Planning Commission Janet Paulsen 7305 Laredo Drive Debbie Lloyd 7302 I_are. do Drive PUBLIC ANNOUNCEMENTS: None. (~ON~ENT AGENDA: Councilman Lundquist moved, Councilman Peterson seconded to approve the following Consent Agenda items pursuant to the City M~mager's reeommendations: a. Ashling Meadows 2ua Addition, Lundgren Bro~ Cons~om 1) Final Plat Approval 2) Approval of Development Contract and Plans and Specific~ons as ~. c. Approval of Park and Recreation Commission Bylaws. d. Approval of Liquor License Renewals. e. Approval of Administration Copy Machine Respect. g. Approval of Minutes: - City Council Work Session Minutes dated March 10, 2003 - City Council Minutes datxxl March 10, 2003 Receive Commission Minutes: - Summary & Verbatim Planning Commission Minutes dated March 4, 2003 h. Resolution ~r20(O.35: Accept Public Utilities for Galpin Business Park, Project 02-01. i. Resolution ~2003-36: Authorize ~on of Feasibility Study for Quiun Road Street and Utility l .mpmvements, Phase IL Project No. 03-04. Ail voted in favor and the motion carried unanimously with a vote of 5 to 0. yI~ITOR PRES~ATIONS. None. LAW ENFQRCEMENT UPDATE. City Council Summary Minutes - March 24, 2003 Sergeant Jim Olson provided the following information to the City Council as it relates to law enforcement in the city of Chanhassen. He discussed the shefiWs office area report for February, as well as the citation list. Total calls for service were up 132 between last year and this year for the month of February. Traffic details were up from 11 to 51 and traffic stops were up by 54. There were also more accidents in the month of February this year than there were Last year. Property damage accidents were up by 22 and the personal injury accidents were up by 6. Citation standpoint was up 12 from last year, 172 to 184. Traffic stops, traffic detaiis and accidents contributed to the increase in calls for service. Sergeant Olson attributed the increacse in traffic related incidents to the inclement weather in February. Councilman Ayotte asked about the establishment of standards. Sergeant Olson stated the County has hired a new labor attorney and that this is one of the issues Sheriff Olson will be addressing with him. Justin Miller will be providing information through the ICMA, Intem~onal City Management Association. They have an extensive performance meastn'ement network of cities throughout the nation that measure any facet of city gove~ment. The other question Cotmcilman Ayotte asked was if the Sheriff' s department had many holes as a result of mobilization of deputies on active duty for the war. Sergeant Olson stated there was only one deputy that would be affected and that it would not affect the sheriWs department. Mayor Furlong asked about the report of vandalism in the city. Sergeant Olson responded that it is happening in a number of commmfities in the area, and a multi-jurisdictional task force has been assigned to investigate. Sergeant Olson also stated they have seen an incremsed number of vandalisms recently with broken windows, both in houses and cars. He provided specific examples and inf~ the public on how to respond if they see vandalism occuxxing. UPDATE FROM Ml~IACQM~ BILL ,[EN~I~I, GENERAL MANAGER. Bill Jensen with Mediacom gave a power point presentation to the City Council outlining the following items. Mediacom is a cable provider that provides service through various areas of Minnesota, and has 107,000 customers here in Minnesota. Chanhassen has 7,558 passings and 4,472 basic subscribers. This number steadily increases due to growth. The company is seeing competition from the 18-inch satellite dishes. Growth has been fiat with digital cable services with 853 subscribers in Chanhassem This has kept pace with a year ago, but again some customers might have gone over to the satellite dish side. They have 1,388 high speed data or modem customers in the city of Chanhassem Mr. Jensen highlighted some Mediacom happenings in our area, including: high definition television launch, Ask the Manager TV show, and Mediacom Connection channel is on cable channel 10. Then he discussed the impact of rising programming in sport license fees and multiple network ownership and why Chanhassen cable rotes increase. He stated that Mediacom filed an actual FCC filing objecting to cross ownership. He stated that he would provide Mr. Gerhardt with a copy. He asked the City Council to monitor the legislation as it relates to suppc~dng tiers and ala carte pricing. Councilman Labatt asked if Mediacom provided fire wall protection for its high speed intemet service. Mr. Jensen stated that it was the customer's reslxmsibility to provide that protection and that he would send out that infozmafion to customers. Councilman Peterson asked about Video on Demand. Mr. Jeusen stated that that was being tested in Des Moines at this time and would probably be available in Chanhassen in the late fall, November-December timefxame. PitF~ENTATION ON 20051VI~A A.REA AND ~ELE~'TION OF CONSULTANT TO COMPLETE ALTERNATIVE URBAN AREA WIDE REVI~ (AUAR). Public Present: City Council S~ Minutes - March 24, 2003 N~m~ Address Kevin Clark 3841 Red Cedar Point Drive Kate Aanenson gave a PowerPoint presentation on the 2005 MUSA mvat, providing a time line of what work has been done to date and what will be done in the funny. She explained tl~ the Alternative Urban Wide Review (AUAR) is another type of environnmntal assessment document~ This process looks at the entire 2005 MUSA area, instead of just one piece of pmpemj. She then outlined the procedure staff followed in picking the comultant to perform the AUAI~ After consultation with numerous members, it was their recommendation to choose the Hoisington Koegler Group. Coundlman Lundqulst asked if staff was comfortable with the criteria for not selecting the low bidder. Roger Knutson stated that he was very comfortable. Technically this is not a bidding ~s. The City is asking for lxofessional services and is not subject to bid, so you're looldng at the qualifications, selecting whoever is in the best interests of the City. Councilman Lundquist then asked about the funding source for thig cxmtmcL Todd Gerhardt stated the City will recoup its dollars from assessments or development fees in the area as the properties are developed. Right now a capital fund account will be created for our funding source, similar to a construction capital fund. It will be offset as revenues come in. The City will have to upfront the money. In conversations with about 90 percent of the individuals in thi~ area, the City believes development will occur within the next 2 to 3 years. Councilman Peterson questioned why the City was going to be the RGU and asked if staff was expecting any surprises in this area. Mayor Purlong questioned if staff expected any change orders or in~ in costs in the contract for services with Hoisington Koegler Group. Coundlman Ayotte moved, Councilman Labatt seconded to designate HKGt as the AUAR consultant for the 2005 MUSA Area, authorize the Mayor and City Council to Mgn a contract with ItKGi, and that the City Council endorses the process outlined by the staff and the consultant. Al! voted in favor and the motion carried unanimously with a vote of 5to0. APPOINT TO OMMISSIONS. Becamse there was only one applicant for the Planning Commission, the two positions are going to be advertised again. It was decided to ask Alison Blackowiak to ~e te~y until the new commissioners could be appointed. Councilman Peterson moved, Councilman Lundquist seconded to appoint Alison Blaekowlak for a 3 year term to the Planning Commi~don. All voted in favor and the motion carried ummimon~ly with a vote of 5 to 0. Councilman Ayotte moved, Councilman Labatt seconded to appoint Bobble Headla, Dale Geving, and Pat Kelly McC~ugh to the Sezflor Commi~om All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Labatt moved, Coundlman Peterson seconded to appoint Rod Frank~ and Susan Robinson to the Park and Recreation Commlg_gi_'on- All voted in favor and the motion carried unanimously with a vote of ~ to 0. Coundlman Labatt moved, Coundlman Peterson seconded to appoint Ron Oison and Marcus Zbinden to the Environmental Commi~iom All voted in favor and the motion carried unanimously with a vote of 5 to 0. CON~ENT AGENDA: APPROVAL QF ~ItANGE QRDER N~ 2, ~ GLEN TRAH~. City Council Summary Minu~ - March 24, 2003 Councilman Lundquist pulled this item off the consent agenda for discussion. He was questioning the amount of the change order. Todd H~xnan and Lil Iattham, the consultant from Hoisington Koegler Group were present to provide backg~und information and answer questions. Councilman Ayotte expressed his gratitude to Councilman Lundquist for pulling this item for discussion and expressed his concern about the procedure used to handle the sim condition change. Staff stated that this was not how changes are normally handled and that it was an error that occun~ in the riel& Councilman Labatt asked what legal recourse the City had in this matter. Roger Knutson stated that he would have to research it further. It was decided that the item should be tabled for further research and to send a message to the consultant and contractors involved. Councilman Ayotte moved, Councilman Labatt seconded to table Change Order No. 2 for the Marsh Glen Trail to allow legal counsel time to review the documents to see whether or not procedurally the City needs to alter the way they do bn~iness and speclfl~y addreming this item. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Fe APPRQVAL QF 2003 PQLICE ¢0~~ WITH TI:Hr. ¢ARVER COUNTY DEPARTMENT, PQLI(~E CONTRACW ADDENDId'M~ AND 2003 WORK It was decided to table this item to provide the sheriff's department with time to answer questions asked by Councilman Lundqulst. Councilman Lundquist moved, Councilman Labatt seconded to table action on the 2003 Police Contract with Carver County Sheriff's Department, Police Contract Addendum, and the 2003 Work Plan. Ail voted in favor and the motion carried unanimon~y with a vote of 5 to 0. COMMISSION PRF~E~A~ONS. Councilman Ayotte thanked Mr. Paulsen who asked to have the city flags go up today, and he UlXl_~t~ the council on the Highway 41 river crossing meeting he attended. Councilman Peterson brought up the issue of sunmutry minutes, like the ones submitted by the Carver County Commission meetings. The City Council decided to provide verbatim and summary minute,~ of the Planning Commission and City Council. Councilman Lundquist moved, Councilman Labatt seconded to adjourn the meeting, All voted in favor and the motion carried. The City Council meeting was adjourned at 8:$0 para Submitted by Todd Gerhardt City Manager