05-22-2023 City Council Regular Meeting MinutesCHANHASSEN CITY COUNCIL
REGULAR MEETING
MINUTES
MAY 22, 2023
Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of
Allegiance.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Schubert, Councilman von
Oven, and Councilman Kimber.
COUNCIL MEMBERS ABSENT: Councilman McDonald.
STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager;
Charlie Howley, Director of Public Works/City Engineer; Erik Henricksen, Project Engineer;
Jerry Ruegemer, Park & Recreation Director; Rick Rice, IT Manager; Ari Lyksett,
Communications Manager; Amy Schmidt, City Attorney; and Kim Meuwissen, City Clerk.
PUBLIC PRESENT:
Patrick Jones Chanhassen and Victoria Library Manager
Jodi Edstrom Carver County Library Director
PUBLIC ANNOUNCEMENTS:
1. National Public Works Week Proclamation
Mayor Ryan read in full a proclamation declaring the week of May 21-27, 2023 as Public Works
Week. She recognized the Public Works Department for their work managing physical
infrastructure within the city. Public Works staff in attendance included Charlie Howley, Public
Works Director/City Engineer; Erik Henricksen, Project Engineer; Charlie Burke, Operations
Manager; Jerry Ruegemer, Park and Recreation Director; Adam Beers, Park Superintendent;
Gary Berg, Park Foreman; Ryan Lannon, Street Foreman; and Mike Wegner, Water Production
Technician.
2. Invitation to Memorial Day Ceremony – May 29, 2023
Mayor Ryan invited the public to attend the May 29, 2023 Memorial Day Ceremony at City
Center Park. She noted that this event will be co-hosted with the Chanhassen American Legion
Post 280 and reviewed the cemetery services that will take place with keynote speakers.
3. Old National Bank Sponsorship Recognition
Mayor Ryan recognized and thanked Old National Bank for their generous support of the City of
Chanhassen’s Summer Concert Series Program, noting it will be sponsoring this summer’s
City Council Minutes – May 22, 2023
2
concert series for the 16th season. She noted the concerts would not be possible without the
generous support of Old National Bank, noting they contributed $3,000 towards the events in
2023. Old National Bank representatives in attendance were Huy Vu, Banking Center Manager,
Casey Merkwan, Community Marketing & Communications Manager, and Cindy Nash,
Community Marketing Manager.
CONSENT AGENDA:
Councilman von Oven moved, Councilman Kimber seconded that the City Council
approve the following consent agenda items 1 through 19 pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated May 8, 2023
2. Receive Planning Commission Minutes dated April 18, 2023
3. Receive Planning Commission Minutes dated March 21, 2023
4. Receive Environmental Commission Minutes dated April 12, 2023
5. Receive Economic Development Commission Minutes dated April 11, 2023
6. Approve Claims Paid dated May 22, 2023
7. Approve Permit for Fireworks Display at Lake Minnewashta, July 3, 2023
8. Approve Permit for Fireworks Display at Lake Ann Park, July 4, 2023
9. Approve an Encroachment Agreement between the City of Chanhassen and Bria Homstad
and Scott Homstad
10. Approve Publication Request for Proposals for Civic Campus Construction Manager
Services
11. Appoint Cohen Lee to the Economic Development Commission as a Youth Commissioner
12. Approve Purchase of Laserfiche Enterprise License Upgrade
13. Resolution 2023-49: Authorize Signature: Proposals from HKGI to Update the Downtown
Design Guidelines as well as the Downtown Wayfinding and Signage Plan
14. Authorize Contractual Agreements for Schematic Design with Architectural Firm BKV for
the Civic Campus Project
15. Resolution 2023-43: Accept 2023 Community Events Sponsorship Donations from Area
Business
16. Resolution 2023-44: Authorize Vegetation Management Services Contract for 2023
City Council Minutes – May 22, 2023
3
17. Resolution 2023-45: Approve Settlement Agreement for Parcel 18 as part of the CSAH 101
Improvement Project
18. Resolution 2023-46: Support for Submittal of a Local Partnership Program Funding
Application for the MMSW Roundabout
19. Ordinance 709: Adopt Amendments to City Code Chapter 7, Buildings and Building
Regulations, Chapter 12, Motor Vehicles and Traffic, Chapter 13, Nuisances, Chapter 17,
Streets and Sidewalks, and Chapter 19, Water, Sewers, and Sewage Disposal
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
VISITOR PRESENTATIONS.
1. State of the Library – Patrick Jones and Jodi Edstrom
Mayor Ryan introduced and welcomed Patrick Jones, Library Manager, and Jodi Edstrom,
Carver County Library Director.
Mr. Jones provided a State of the Library PowerPoint presentation detailing library operations
and community engagement.
Ms. Edstrom noted they celebrated one million checkouts in 2022, a return to in-person
programming, and increased e-book and audio checkouts. She noted that 2022 also brought an
increased partnership with Health and Human Services, an intergenerational services team, and
the development of a five-year strategic plan.
Mr. Jones shared about circulation, the increase of young children checking items out, adult and
youth programming, teen volunteers, and community outreach.
PUBLIC HEARINGS.
1. Resolution 2023-47: Accept the Bids and Award the Contract for the 2023 Mill &
Overlay Project; and Resolution 2023-48: Adopt Final Assessment Roll
Project Engineer Henricksen gave a presentation on the 2023 Mill and Overlay Project, key dates
related to this project, the approved plans and specifications, and the five responsive bids
received that ranged from $146,914.37 to $198,498.30. He explained the difference between a
mill and overlay and full-depth reclamation of the roads and shared about public notice,
including notification letters and assessment amounts, two open houses, and tonight’s public
hearing.
Mr. Henricksen stated that staff recommends the City Council hold a public hearing and adopt a
resolution accepting the bids and approving a contract with Northwest Asphalt. Staff also
City Council Minutes – May 22, 2023
4
recommends that the City Council adopt a resolution adopting the final assessment roll for the
2023 Mill and Overlay Project No. 23-04.
Mayor Ryan opened the public hearing. There were no public comments.
Mayor Ryan closed the public hearing and returned the discussion to the City Council.
Councilwoman Schubert moved, Councilman von Oven seconded that the Chanhassen City
Council adopt a Resolution Accepting the Bids and Awarding a Contract for the 2023 Mill
& Overlay Project and adopt the assessment roll for the 2023 Project No. 23-04. All voted
in favor and the motion carried unanimously with a vote of 4 to 0.
GENERAL BUSINESS. None.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS.
Ms. Hokkanen asked for a motion that the City Council has received the following report.
1. Annual Fire Department Report
Councilman Kimber moved, Councilwoman Schubert seconded that the City Council
receive the Annual Fire Department Report. All voted in favor and the motion carried
unanimously with a vote of 4 to 0.
CORRESPONDENCE DISCUSSION.
1. 2023 Building Permit Activity
Councilwoman Schubert moved, Councilman von Oven seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City
Council meeting was adjourned at 7:37 p.m.
Submitted by Laurie Hokkanen
City Manager
Prepared by Kim Meuwissen
City Clerk