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6-21-23 EC Agenda and Packet AGENDA CHANHASSEN ENVIRONMENTAL COMMISSION WEDNESDAY, JUNE 21, 2023 FOUNTAIN CONFERENCE ROOM, 7700 MARKET BOULEVARD 6:00 P.M. CALL TO ORDER - MEETING AT EAST WATER TREAMENT PLANT APPROVAL OF MINUTES Approval of May 10, 2023 Environmental Commission Minutes VISITOR PRESENTATIONS Tour of East Water Treatment Plant DISCUSSION ITEMS Environmental Academy planning follow-up - note August date change July 3rd Fair Trade event planning Discuss updates to the Chanhassen Connection Plan promotions for Plastic Free July Youth Commissioner update 2023 Environmental Commissions Conference recap  https://www.eventbrite.com/e/2023- environment-commissions-conference-tickets-602736108927 COMMISSION PRESENTATIONS ADJOURNMENT UPCOMING ITEMS AND EVENTS 1 Environmental Commission Item June 21, 2023 Item Approval of May 10, 2023 Environmental Commission Minutes File No.Item No: Agenda Section APPROVAL OF MINUTES Prepared By Matt Unmacht, Assistant City Manager Reviewed By SUGGESTED ACTION Approval Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Environmental Commission Minutes dated May 10, 2023 2 1 Chanhassen Environmental Commission (EC) Chanhassen City Hall, Fountain Conference Room 6:00 pm May 10, 2023 Members Present: Kristin Fulkerson, Leslie Elhadi, Greg Hawks, Kaisa Buckholz, Scot Lacek, Julia Adams, Scott Grefe, Billy Cripe Members Absent: None Staff Present: Matt Unmacht, Assistant City Manager, Jamie Marsh, GreenCorps Intern Visitors: None Minutes April minutes were approved. Arbor Day Summary The day was fun with a good turnout and people learned about how deep the roots needed to be planted. The volunteers came prepared with gloves and shovels. Manuel Jordan gave a great presentation for the group. Environmental Academy Planning A communications plan needs to be started for staff. Jamie has talked to Carver County Environmental Center, and Thursday, September 21, 2023, works for them to give a presentation and give a tour. They can host 20 people maximum. “What’s Wrong with my Tree” presentation could be given. The suggestion was given for the presentation to be recorded or live-streamed for a larger audience. The presentation location should be decided by the person giving the talk. Matt will reach out to Jill Sinclair and Manuel Jordan to see if they are interested in giving the presentation. A suggestion of a “bug bounty” could be given as an incentive for finding a problem tree. Participant feedback could be gathered to find out what residents would like to see for future programs. No fee will be charged for the Academy. Communications about the academy will start May 17. Posters, webpage posts, social media posts, and Chan-Happenings will all be utilized to advertise the Academy. Polimorphic software could be used to create a sign-up for the academy. Matt will work with city staff to create a sign-up form. A QR code would be added to the poster to be able to get more information and sign up. It was suggested that staff produce a short video for a social post regarding the academy and Matt will discuss that possibility with communications staff. City staff will be at each academy session to take photographs. 3 2 Matt will reach out to Plymouth to find out about their academies and get any suggestions from their staff. July 3rd Trade Fair Planning An article discussing environmentally friendly gardening and composting was discussed. Examples from the article were: planting certain kinds of plants together in the garden, succession blooms, composting, etc. A discussion was had about giving a composting bin away as a prize. Possible games were discussed, such as Stump the Chump (having an expert available to answer questions), Match the Pollinator to the Plant, what would be good garden compost, etc. Keeping organics out of the landfill could be a push for composting. If a compost bin can be acquired, residents can take a composting quiz, if you get a certain number of questions correct, you can enter the raffle to win a compost bin. Pictures of plants and pictures of pollinators and you would match them together. Kaisa will work on the pollinator quiz and Billy will contact the Arboretum. Plans will be made to finalize the July 3rd Trade Fair table during the June Environmental Commission meeting. Commission Presentations: Kevin Zahler – Master Water Steward works ways for filtering water. There are grants for people to put buffers near the shore. Watershed meeting update: Permits & clerical issues were discussed. There will be a Minnesota Watershed Summer Tour on June 20 & 21 in Albert Lea. Other Discussion Items: Stormwater pond management was discussed. There are surveys done of ¼ of the city ponds every year and they are ranked yearly to help develop a plan to keep them maintained. If residents have questions about storm ponds, they should contact the city. June meeting – will be on June 21 at East Water Treatment Plant at 6 pm. The State Environmental Commission Regional Meeting will be at Ridgedale on May 20, 2023, from 9- 12:30. The Fall Trivia event could be moved to November. Environmental Commission could adopt a drain. This will be put on a future agenda to discuss. 4 3 There is a Garlic Mustard Removal event on May 20 that Jamie will be running at Lake Ann. She is also planning a volunteer program to assist with a tree inventory at parks within the city. The inventory helps determine tree condition, and the diameter of the tree is measured. The inventory will start in June. Meeting adjourned at 7:17 pm Minutes prepared by Jenny Potter 5 Environmental Commission Item June 21, 2023 Item Discuss updates to the Chanhassen Connection File No.Item No: Agenda Section DISCUSSION ITEMS Prepared By Matt Unmacht, Assistant City Manager Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS How the City Communicates 6 How The City COMMUNICATES The city utilizes a variety of both traditional and nontraditional communication tools to reach its many stakeholders – including residents, business owners, developers, and others. The city provides various tools that we publish and takes pride in knowing that a multitude of communications is readily available to everyone’s disposal. This allows everyone to find the information they need, when they need it. Subscribe to an eNewsletter, visit our Facebook page, or check out the city website. PRINT PUBLICATIONS • The Connection • Postcards • Letters DIGITAL COMMUNICATIONS • www.ChanhassenMN.gov: The city’s website which includes different spotlights, news items, and all updated city information. • Lobby TVs: Digital ads located at City Hall. ADVERTISING AND PUBLIC RELATIONS • Radio/Print Ads • Videography and PSAs • Press Releases • Partner Outreach IN PERSON • Commission Meetings: Commission meetings are open to the public to share input and learn about what’s going on city-wide. • City Council Meetings: Council meetings are open to the public. • City Hall: Stop by City Hall to talk with a staff member. • Fire Department Outreach: The Fire Department hosts and annual open house and various outreach events for the public. SIGNAGE • Light Pole Banners & Flags • Event Banners • Large Event Posters: Posters are hung on various streets and other locations across the city. • LED Sign: This sign is located at the library, across from City Hall. SOCIAL MEDIA • LinkedIn • Facebook • City Page • Parks and Recreations Page • Twitter • Instagram • YouTube eNEWSLETTERS • Chan-Happenings: Weekly city-focused news. • Message from the Mayor: Timely general resident updates. • Parks and Recreation: Monthly information about programming, events, and park updates. • Projects Updates: Looking for project updates? Sign-up for city-wide project updates. • Council & Commission Meeting Packets: Receive an agenda and packet ahead of every City Council and Commission meeting. • Emergency Alerts Sign-up for an eNewsletter or Follow us on Social Media! ChanhassenMN.gov7 8 Environmental Commission Item June 21, 2023 Item Youth Commissioner update File No.Item No: Agenda Section DISCUSSION ITEMS Prepared By Matt Unmacht, Assistant City Manager Reviewed By SUGGESTED ACTION N/A The advertisement for the Youth Commissioner will go live on July 1st. Applications will be accepted through July 31st. Interviews are tentatively scheduled with City Council on August 14th, and appointed by Council on August 28th. The Youth Commissioners term will start in September. If you know anyone interested in serving on the Environmental Commission as our Youth Commission, please encourage them to apply! Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET 9 RECOMMENDATION ATTACHMENTS 10 Environmental Commission Item June 21, 2023 Item 2023 Environmental Commissions Conference recap https://www.eventbrite.com/e/2023-environment-commissions-conference- tickets-602736108927 File No.Item No: Agenda Section DISCUSSION ITEMS Prepared By Matt Unmacht, Assistant City Manager Reviewed By SUGGESTED ACTION N/A Motion Type Strategic Priority SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION 11 ATTACHMENTS 12