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04-21-23 Commission on Aging Agenda and Packet1.10:00 A.M. - CALL TO ORDER 1.A Oaths of Office 2.APPROVAL OF AGENDA 2.A Approval of Agenda 3.APPROVAL OF MINUTES 3.A Approval of Minutes dated March 17, 2023 4.DISCUSSION ITEMS 4.A Arbor Day Invitation - Saturday May 6, 2023 from 9-10 am, rain or shine, at Bandimere Community Park- 9405 Great Plains Blvd. N parking lot by the playground area. 4.B July 4th Bingo Event Update 4.C Memorial Day on Monday, May 29th, 2023 at Noon, City Center Park 5.GOALS/STRATEGIC PLAN 5.A Election of Officers 5.B Appointment of Senior Center Volunteer Corps Representative 5.C Approval of Onboarding Document 5.D Goals and Objectives 5.E Approval of Bylaws 6.UPCOMING EVENTS 7.VISITOR PRESENTATION AGENDA CHANHASSEN COMMISSION ON AGING FRIDAY, APRIL 21, 2023 FOUNTAIN CONFERENCE ROOM, 7700 MARKET BOULEVARD 1 7.A Community Health Update - Dawn Plumer, Public Health Program Specialist 7.B Library Adult Programs Update - Linnea Fonnest, Adults Services Librarian 8.COMMISSION PRESENTATIONS 8.A Commission on Aging Comments 9.MONTHLY REPORTS 10.ADJOURNMENT 2 Commission on Aging Item April 21, 2023 Subject Oaths of Office Section 10:00 A.M. - CALL TO ORDER Prepared By Kim Meuwissen, City Clerk On March 13, 2023, the City Council appointed Ruth Slivken and Beth Mason to the Commission on Aging for a three-year term ending March 31, 2026. On April 10, 2023, the City Council appointed Gwendolyn Block and Laura Baumtrog to the Commission on Aging for a one year term ending March 31, 2024. Per State Statute 358.05 , the oath of office to be taken by members and officers of either branch of the legislature shall be that prescribed by the Constitution of the State of Minnesota, Article IV, Section 8. Every person elected or appointed to any other public office, including every official commissioner, or member of any public board or body, before transacting any of the business or exercising any privilege of such office, shall take and subscribe the oath defined in the Constitution of the state of Minnesota, Article V, Section 6. Ruth Slivken Oath of Office Beth Mason Oath of Office Laura Baumtrog Oath of Office Gwendolyn Block Oath of Office 3 OITY OF OHAI'IIIASSTI{ Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow OATH OF OFFICE, I, Ruth Slivken, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Commissioner on Aging of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Ruth Slivken Date: April 21,2023 STATE OF MINNESOTA COLINTY OF CARVER Subscribed and sworn to before me this _ day of 2023 Notary Public PH 952.227.1 I 00 . www.ci.chan hassen.mn.us, FX 952.227. I I I 0 ) ( ) SS 77OO I'4ARKET BOULEVARD . PO BOX I47. CHANHASSEN . MINNESOTA 55517 4 OITY O[ OIIAI{IIASSIN Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow OATH OF OFFICE I, Beth Mason, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Commissioner on Aging of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Beth Mason Date: April 21,2023 STATE OF MINNESOTA COLTNTY OF CARVER Subscribed and sworn to before me this _ day of 2023 Notary Public PH 952,227,1 I 00 . www.ci.cha nhassen.mn.us . FX 952.227. I I I 0 ) ( ) SS 77OO MARKET BOULEVARD.PO BOX I4T.CHANHASSEN .MINNESOTA 55317 5 OATH OF OFFICE I, Laura Baumtrog, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Commissioner on Aging of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Laura Baumtrog Date: April 21, 2023 STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) Subscribed and sworn to before me this ____ day of ________________, 2023. Notary Public 6 OATH OF OFFICE I, Gwendolyn Block, do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the office of Commissioner on Aging of the City of Chanhassen, Minnesota to the best of my judgment and ability, so help me, God. Gwendolyn Block Date: April 21, 2023 STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) Subscribed and sworn to before me this ____ day of ________________, 2023. Notary Public 7 Commission on Aging Item April 21, 2023 Subject Approval of Agenda Section APPROVAL OF AGENDA Prepared By Eric Maass, Planning Director 8 Commission on Aging Item April 21, 2023 Subject Approval of Minutes dated March 17, 2023 Section APPROVAL OF MINUTES Prepared By Eric Maass, Planning Director Commission on Aging Minutes dated March 17, 2023 9 CHANHASSEN COMMISSION ON AGING MINUTES March 17, 2023 MEMBERS PRESENT: Jerry Cerchia, Linda Haight, Jim Camarata, Kara Cassidy, Bhakti Modi, Ruth Lunde. MEMBERS ABSENT: Susan Kibler. STAFF PRESENT: Sharmeen Al-Jaff, Mary Blazanin. GUESTS PRESENT: Bill Maloney, Judy Harder, Linnéa Fonnest, Adults Services Librarian, Chanhassen Library, Dawn Plumer, Public Health Program Specialist, Allison Streich, Carver County CDA Deputy Director. APPROVAL OF AGENDA: Commissioner Lunde moved to approve the Agenda. Commissioner Camarata seconded the motion. All voted in favor and the motion carried. APPROVAL OF MINUTES: Commissioner Haight moved to approve the minutes dated February 17, 2023, Commissioner Cassidy seconded the motion. All voted in favor and the motion carried. GOALS/STRATEGIC PLAN: The Commissioners addressed the last two of five remaining strategic goals. They included: ▪ Strategic Area: Opportunities for People to Interact ▪ Strategic Area: Safety and Security 4RTH OF JULY BINGO EVENT: Commissioner Cassidy collected the letters generated by staff to be delivered by individual commissioners to the different businesses in the Community. Staff was directed to print labels with the names, addresses and phone numbers of the Commissioners. ACT ON ALZHEIMER’S UPDATE –JULY 3RD PROMOTIONAL TABLE: The Commission directed staff to reserve a table. MEMORIAL DAY – Monday, May 29, 2023 – Noon, City Center Park: Chairman Cerchia agreed to sit at the table. Staff explained that a representative from the Commission must attend the event since Chairman Cerchia’s term will expire on March 31, 2023. PUBLIC HEALTH PROGRAM SPECIALIST UPDATE: Dawn Plumer, Public Health Program Specialist the COVID-19 Medical Declaration is scheduled to expire in the Month of May. Humanity Alliance is operational. The County received COVID relief funds that will be used for MOVE MINDFULLY session for older adults and caregivers. LIBRARY ADULT PROGRAMS UPDATE: Linnea Fonnest, Adults Services Librarian, shared all the upcoming programs that will be offered by the library. 10 The knitting class is full. Digital Assets footprint. There will be a large book sale. Proceeds pay for programs. May is mental health month. Chan-o-laires will perform in May. During the week of storytelling, people will tell their own stories. CARVER COUNTY CDA PRESENTATION – DEPUTY DIRECTOR ALLISON STREICH: Allison Streich presented an overview of Carver Oaks Senior Residence in Carver and Trails Edge in Waconia. All units within the buildings will incorporate Universal Design. Focus on coordinating mobile food shelf. This will help residents to age in place. Carver Oaks will be located one block from transit. COMMISSIONERS COMMENTS: Chairman Cerchia thanked the Commission. He asked them to continue to advocate for affordable housing, aging in place, Act on Alzheimer’s and to remain partners with the Senior Center. ADJOURNMENT: Chairman Cerchia called for meeting adjournment. Commissioner Camarata moved to adjourn; Commissioner Lunde seconded the motion. All voted in favor and the motion carried. Prepared and submitted by Sharmeen Al-Jaff, Senior Planner 11 Commission on Aging Item April 21, 2023 Subject Arbor Day Invitation - Saturday May 6, 2023 from 9-10 am, rain or shine, at Bandimere Community Park- 9405 Great Plains Blvd. N parking lot by the playground area. Section DISCUSSION ITEMS Prepared By Eric Maass, Planning Director The Environmental Commission extended an invitation to the Commission on Aging to attend the Arbor Day celebrations. The invitation states: When: Saturday May 6th from 9-10 am, rain or shine! Where: Bandimere Community Park- 9405 Great Plains Blvd. N parking lot by the playground area Volunteers will be encouraged to bring their own supplies-shovels and gloves but we will have some extras. There will be educational information, activities and of course some snacks and refreshments! Volunteers will also receive a free seedling at the event. Arbor Day 2023 Postcard 12 Tree planting event in your neighborhood. Saturday | May 6 | 9 a.m. | Bandimer Community Park SAVE THE DATE Tree planting event in your neighborhood. Saturday | May 6 | 9 a.m. | Bandimer Community Park SAVE THE DATE 13 City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317Saturday | May 6 | 9:00 - 10:00 a.m. Bandimere Community Park - Meet in North Parking Lot ChanhassenMN.gov/arborday Join the City of Chanhassen and community groups for the Annual Arbor Day Tree Planting Event. Help plant trees that will provide beauty, shade, & clean air for our community now and for the generations to come. Contact Jamie Marsh, MN GreenCorps Member, at 612.749.4865 or jmarsh@chanhassenmn.gov CELEBRATEARB R DAYPLANT A TREE! » Come prepared (Proper shoes, gloves & shovel if available) » Planting instructions & supplies provided » Refreshments » Rain or shine » FREE Seedling City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317Saturday | May 6 | 9:00 - 10:00 a.m. Bandimere Community Park - Meet in North Parking Lot ChanhassenMN.gov/arborday Join the City of Chanhassen and community groups for the Annual Arbor Day Tree Planting Event. Help plant trees that will provide beauty, shade, & clean air for our community now and for the generations to come. Contact Jamie Marsh, MN GreenCorps Member, at 612.749.4865 or jmarsh@chanhassenmn.gov CELEBRATEARB R DAYPLANT A TREE! » Come prepared (Proper shoes, gloves & shovel if available) » Planting instructions & supplies provided » Refreshments » Rain or shine » FREE Seedling 14 Commission on Aging Item April 21, 2023 Subject July 4th Bingo Event Update Section DISCUSSION ITEMS Prepared By Eric Maass, Planning Director Attached is a list of the business in the City of Chanhassen that have contributed to the 4th of July Bingo Event. Each Commissioner needs to select the business they will approach for donations. All fund raised at the Bingo event will benefit Minnesota Assistance Council of Veterans (MACV). Commissioner Cassidy has the letters explaining the mission of the MACV, a Veteran-focused nonprofit organization providing services and support to end Veteran homelessness in Minnesota. Master List 4th of July Bingo Commission on Aging 15 Ken Larson1American Legion Post 580 290 Lake Drive East Chanhassen MN 55317 (9s2) 934-6677 55317 (9s2) 934-9340 Dan Ritter d m a rsh @ axe lsb onfire. com2Axel's Bonfire Chanhassen MN 3 Bluff Creek Course 1025 Creekwood Drive Chanhassen MN 55317 (9s2) 445-5585 Barrett Boe Chan h asse n @ boa rd a nd b rush. comBoard & Brush Creative Studio Chanhassen MN 55317 (9s2) 234-0808 Susan Kibler4 5 Bonsai Sushi & Korean Cuisine 420 Pond Promenade Chanhassen MN 55317 (9s2) 8ss4395 Nicole Kwon 6 Brindisi's Pub 501 West 78th Street Chanhassen MN 55317 952-934-1520 Aaron Shafton i .r t ii: it ,',i ", 1 ''7 Buffalo Wild WinBs *88 550 West 79th Street MN 55317 (9s2) 934-94s3 MN 55317 952-474-4364.Paris WhiteaBurger King 9 Caribou Coffee 800 W 78th Street MN 55317 952-401-4466 Becky Satterman Ben Hendricks10Caribou Coffee 920 W 78th Street Chanhassen MN 55317 952-380-4953 Chanhassen MN 55317 (9s2) 934-1s00 Daniel Bakke11Chanhassen Dinner Theatre 501 West 78th Street 72 Chick-fi1-A Chanhassen MN 55317 952-937-7557 Amanda Bergseid Cassie Schwalbe ,i. ,,,., ,1,13 Chipotle Mexican Grill #431 560 west 79th Street Chanhassen MN 55317 (952) 294-0301 55317530 West 79th Street #100 Chanhassen MN MN 55317 952-949-5740 Gavin Schmidt15Culver's LRishtmire@dava464 Lake Drive, Suite 100 MN 55317 (9s2) 3s3-9956 Laura Abblett16Davanni's Pizza and Hot Hoagies # Name Restaurant Address City State zip Phone Contact Name Email Contact Columnl Cerchia Jim Camarata Linda Susan Kibler Ruth Lunde Bhakti Modi Dorina Lisa lseo west zetn street lrrr, ,,r.*. Bourevard 1.n."n.,,"" lzzes c"ntrrv eua lcn.nn.rr"n I cn"nt'.r."n lans west zsttr street ralc,isn ana c,een loro rona Promenade l.n.nn"rr"n l.n,nn,,,"n 16 Dog Park Gourmet Hot Dogs 7828 Market Blvd Chanhassen MN 553r7 952-974-4395 James Gordon 18 Domino's Pizza 400 West 78th Street Chanhassen MN 55317 9s2-934-5878 Morgan Dutton 19 From Scratch Bakery 500 West 79th Street, Suite 105 Chanhassen MN 55317 952-934-2907 20 Greek Grill and Fry 7824 Market Blvd.Chanhassen MN 55317 21 Gina Maria's Pizza 330 Lake Drive E Chanhassen MN 55317 9s2-934-6500 Joe Brennen 22 Halla Greens Executive Golf Course & Drive Range 495 Pioneer Trail Chanhassen MN 55317 l9s2l 252-2525 David Kirckbride 23 Happy Garden ll 2443 Highway 7 Excelsior MN 55331 952-474-L990 Weiqiang All 24 High Timbers Lounge/ Meeting Rooms 591 West 78th Street Chanhassen MN 55317 l9s7l 937-2424 Kendall Givens 25 Houlihan's Restaurant & Bar 530 Pond Promenade Chanhassen MN 55317 (es2) 974-3939 Athur Stehr 25 Jersey Mike's Subs 945 West 78th Street, Suite 720 Chanhassen MN 553t7 952-401-9555 Chris Murdoch 27 Jimmy John's 7851 Market Blvd Chanhassen MN 55317 28 Jimmy John's 2635 West 78th Street Chanhassen MN 55317 952-407-432t 29 Jungle Kitchen Chanhassen MN s5317 952-949-9977 30 Kai's Sushi & Grill 586 West 78th Street Chanhassen MN 55317 (9s2l,923-24s5 Chin (Mimi) Liew 31 Leeann Chin 953 West 78th Street Chanhassen MN 55317 952-474-20aO 32 Life Time Fitness 2901 Corporate Place Chanhassen MN 55317 (9s2) 380-0303 lndrani Maharaj 952-557-7800 wrizzo @ san d com oa n ies.com loo, t..*" Drive, suite 150 17 55317 952474-L29833Lunds & Byerlys 800 West 78th Street Chanhassen MN 5531734Med Box Grill MN 90 Lake Drive E chanhassen MN 55317 952-934-8s3035McDonald's 36 McDonald's 8971 Crossroads Blvd Chanhassen MN 55317 952-934-1259 MN 55317 (952) 949-112s Sommana Monthisane!7 Na's Thai Cafe 565 West 78th Street Chanhassen 945 West 78th Street Chanhassen MN 55317 952-40t-340738Noodles and Company 55331 (9s2) 2oe-2900 Roger Burks39North Coop MN Chanhassen MN 55317 512-485-505140Panera Bread 531 West 79th Street 7878 Market Blvd MN 55317 952-294-464'64LPapa Murphay's Take 'N' Bake Pizza 5531742Pizzaioli588 West 78th Street MN 464 Lake Drive Chanhassen MN 55317 952-353-996643Potbelly Sandwich Shop 44 Red's Savoy S30 West 79th Street Chanhassen MN 55317 MN 55317 (ss21,934-6125 Marcos Gomez l' ;..r ,.':. r.45 Rey Azteca 7874 Market Boulevard Chanhassen sovacha n h asse n99@am a i l. comChanhassenMN55317l9s2l 937-9Lt7 Eric Liu46Soya Sushi & Grill 530 west 79th Street, Suite r20 851 West 78th Street Chanhassen MN 55317 952470-020647Starbucks 952-794-804048Starbucks190 Lake Drive E, Suite 140 Chanhassen MN 55317 MN 55317 9s2-934-505549Subway7835 Market Blvd MN 55317 952-905-894250Subway 8971 Crossroads Blvd, Suite 150 lsoo tvtartet street meo lan.nnrrr"ntt lzaor Higt*ay z lexcetsior l.n"nn"rr"n 952-949-9777 lcn"nn"rr"n Icn.nt,,,"n 1.n,,n.,,"^ 18 l"t l.n."n**" Taza MN 55317 9s2-381-9938 t,,,l.n.nn.,,"n Tequila Butcher West 79th Street MN 55317 l9s2) 934-6727 l.r*.*ntr*rrrr=r*Rheata Donatell Street #105 952-934-4388 Cub 7900 Market Blvd l.n.nn,,,"n MN 55317 (9s2) 934-1010 51 Taco Bell 975 West 78th Street lcn.nn"rr"n MN 55317 952-470-8909 52 53 Thaliwala 7850 Market Boulevard lct'.nt'.rr"n MN 55317 952-381-9048 54 55 Tono Pizzeria & Cheesesteaks 190 Lake Drive E, Suite 11o lCnanhassen I MN 55317 9s2-222-8089 56 The Cookie Cuos Chanhassen MN 5531i 51 Wendy's 7820 Market Blvd lct'.nt.rr"n MN 55317 952-890-2035 59 Byerly's 800 w 78th st lct,ant''assen MN 55317 l9s2l 474-t298 19 Commission on Aging Item April 21, 2023 Subject Memorial Day on Monday, May 29th, 2023 at Noon, City Center Park Section DISCUSSION ITEMS Prepared By Eric Maass, Planning Director The Commission on Aging in partnership with Beyond the Yellow Ribbon will raise funds for the Carver Dakota Veterans. Former Chairman Jerry Cerchia volunteered to attend the event and sit at the table to answer questions. A member of the Commission on Aging must be present at the event to represent the Commission. Carver County Veterans Treatment Court 2023 CDVTC Brochure March 2023 20 Help Make A Difference Our Goal Keep our veterans with illnesses out of the justice system. Veterans can suffer from illnesses like post-traumatic stress disorder, alcohol and chemical dependency issues, and mental illness. Getting veterans back to being productive, law-abiding, healthy members of society. This goal benefits everyone - the veteran, their family, the community, and taxpayers, with the veteran being less likely to re-offend. Upon success- ful completion of the 12-month program, most charges and sentences are reduced or dismissed. Abstinence H Accountability H Honesty H H H H H H H THE PROGRAM REQUIRES: HHH CARVER DAKOTA HHH VETERANS TREATMENT COURT PARTICIPANTSGRADUATESCURRENT67 58 19 THE VETERANS TREATMENT COURT INCLUDES: •District Court Judge • Public & Private Defense Attorneys • Prosecutors •Volunteer Veteran Mentors • Court Coordinator • Probation Officers •County Veteran Service Officers • Law Enforcement Representatives •Alcohol & Drug Assessors & Counselors • Jail Re-Entry Program Coordinator •Program Evaluator • Veteran Justice Outreach Specialist •Chemical Dependency Treatment • Mental Health Treatment • Employment Services •Assistance Obtaining Veterans Benefits & Healthcare • Education •Accountability Through Community Supervision and Random Drug Testing Veterans receive intensive treatment and rehabilitation SERVICES INCLUDE: Those Eligiblefor Assistance FUNDRAISER SP0NSORED BY: The Chanhassen Commission on Aging and Beyond the Yellow Ribbon Chanhassen •Active or former U.S. military service members •Charged with misdemeanor, or felony •Reside within the service area •Demonstrated chemical dependency or mental health issue •Willingness to enter the program, engage in treatment, and change their lives 21 PARTICIPANTSGRADUATESCURRENT67 58 19 FUNDRAISER SP0NSORED BY: The Chanhassen Senior Commission and Beyond the Yellow Ribbon Chanhassen Help Make A Difference Keep our veterans that suffer fromillnesses out of the justice system. Veterans can suffer from illnesses like post-traumatic stress disorder, alcohol and chemical dependency issues, and mental illness. Abstinence H Accountability H Honesty THE PROGRAM REQUIRES: HHH CARVER DAKOTA HHH VETERANS TREATMENT COURT $100 $200 $300 $400 $500 $600 $700 $800 $900 Veterans receive intensive treatment and rehabilitation $1,000 22 Help Make A Difference Keep our veterans that suffer illnesses out of the justice system. Veterans can suffer from illnesses like post-traumatic stress disorder, alcohol and chemical dependency issues, and mental illness. HHH CARVER DAKOTA HHH VETERANS TREATMENT COURT Veterans receive intensive treatment and rehabilitation FUNDRAISER SP0NSORED BY: The Chanhassen Commission on Aging and Beyond the Yellow Ribbon ChanhassenPARTICIPANTSGRADUATES CURRENT67 58 19 Abstinence H Accountability H Honesty THE PROGRAM REQUIRES: 23 FUNDRAISER SP0NSORED BY: The Chanhassen Commission on Aging and Beyond the Yellow Ribbon Chanhassen $100 $200 $300 $400 $500 $600 $700 $800 $900 HHH CARVER DAKOTA HHH VETERANS TREATMENT COURT Help Make A Difference $1,000 Keep our veterans keep illnesses out ofthe justice system. Veterans can suffer from illnesses like post-traumatic stress disorder, alcohol and chemical dependency issues, and mental illness. 24 FUNDRAISER SP0NSORED BY: The Chanhassen Commission on Aging and Beyond the Yellow Ribbon Chanhassen, a 501 (c) (3) organization $100 $200 $300 $400 $500 $600 $700 $800 $900 HHH CARVER DAKOTA HHH VETERANS TREATMENT COURT What is a Veterans Treatment Court? Information provided by Carver Dakota Veterans Treatment Court Treatment courts are an innovative response by criminal justice advocates who recognize that not all justice-involved persons are best served through the traditional criminal court system. Carver Dakota Veterans Treatment Court (CDVTC), established in 2014, is designed to serve current and prior U.S. military service members charged with crimes and struggling with treatable behavioral, mental health and/ or substance use problems. The multi-disciplinary CDVTC team, works collaboratively to individually tailor the treatment and intensive supervision of participants through a judicially structured program. Services Offeredto Veterans Comprehensive treatment for substance use, mental health, family, and other problems Individualized case management and supervision Ready access to county Veterans Service Office and qualifying VA Services Peer mentoring from a fellow service member Support and encouragement from the treatment court team Veterans TreatmentCourt Goals Enhance public safety Reduce costs to society Facilitate participant sobriety and long-term recovery Improve participant functioning Increase compliance with treatment and other court ordered conditions Improve access to VA benefits and services Improve family relationships and social support connections CHANHASSEN SENIOR COMMISSIONFUNDRAISER BENEFITING: $1,000 H H PARTICIPANTSGRADUATESCURRENT67 58 19 25 VETERANS TREATMENT COURT GOALS  Enhance public safety  Reduce costs to society  Facilitate participant sobriety and long-term recovery  Improve participant functioning  Increase compliance with treatment and other court ordered conditions  Improve access to VA benefits and services  Improve family relationships and social support connections SERVICES OFFERED  One-on-one judicial monitoring  Comprehensive treatment for substance use, mental health, family, and other problems  Random and frequent drug and alcohol testing  Individualized case management and supervision  Medication monitoring and social services  Ready access to county Veterans Service Office and qualifying VA Services  Peer mentoring from a fellow service member  Support and encouragement from the treatment court team COST There is a $600.00 participation fee. Participants who are placed on probation are required to pay a supervision fee. In addition, participants may be required to pay court ordered fines and/or restitution, and/or other program fees. Carver County Justice Center Carver County Justice Center CONTACT INFORMATION Veterans Treatment Court Coordinator Summer Hommerding Office: (952) 361-1464 Fax: (952) 361-1380 Carver County Veterans Service Office 600 East 4th Street Chaska, MN 55318 952-442-2323 www.co.carver.mn.us/departments/public-services/veteran-services Dakota County Veterans Service Office Locations in West St. Paul, Apple Valley, and Hastings 651-554-5601 www.co.dakota.mn.us/HealthFamily/VeteransServices Volunteer Peer Mentors Needed If you are interested in becoming a peer mentor to a CDVTC participant, please contact the CDVTC Coordinator for more information. Peer Mentor eligibility requirements are: must be a veteran of one of the branches of the U.S. military with an honorable discharge, complete an application and background check, complete required trainings, agree to adhere to the CDVTC and mentor program policies and procedures and attend court sessions. A mentor must be willing to commit for a period of one year or until the assigned participant graduates. CDVTC is a partnership of: Carver County Attorney’s Office, Carver County Board of Commissioners, Carver County Court Services Probation, Carver County Health and Human Services, Carver County Sheriff’s Office, Carver County Veterans Service Office, Chanhassen City Attorney’s Office, Dakota County Attorney’s Office, Dakota County Community Corrections, Dakota County Veterans Service Office, Minnesota Department of Corrections, Minnesota First Judicial District, Minnesota First Judicial District Public Defender’s Office, Pro Bono Defense Attorney Tory Langemo (Carver County Probation Violation cases), U.S. Department of Veterans Affairs Minnesota Department of Corrections, Dakota County Veterans Service Office, Carver County Sheriff’s Office, and Chaska Police Department. First Judicial District Carver Dakota Veterans Treatment Court Treatment Court 26  Probation Violation matters in Carver County.  Meet criteria for a mental health disorder, a moderate or severe substance use disorder or a co-occurring substance use and mental health disorder consistent with the most current DSM diagnostic criteria.  Reside in Carver County, Dakota County, or defined service area. ENTRY PROCESS 1. Defendants interested in participating in the CDVTC are encouraged to contact the Coordinator. 2. The CDVTC prosecutors pre-screen candidates and inform the defendant or defense counsel of the dispo-sitional option (plea offer) available should the defendant choose to participate in CDVTC. 3. Interested candidates must sign releases of infor-mation and complete the necessary screenings and assessments to be considered for entry. This may include, but is not limited to, a chemical use assess-ment, a mental health assessment, any other assessments of evaluations determined necessary, review of medical records, interviews with family members or collateral sources, verification of military service, review of VA eligibility, and a review of the defendant’s criminal history. 4. While awaiting a CDVTC eligibility decision, the defendant is expected to attend all court hearings and comply with court conditions on their pending case. 5. If the defendant is not eligible to enter the CDVTC, the defendant’s case continues with the traditional criminal court process. 6. If the CDVTC team deems the defendant eligible for entry and the participant agrees to participate, the participant attends the next CDVTC hearing for for-mal acceptance into the program. Participants must sign all program forms and agreements prior to ad-mission. CDVTC COURT SCHEDULE Veterans Court convenes on the 2nd and 4th Monday of each month at 1:30 PM. Hearings are primarily remote, with one in-person hearing every other month. VETERANS TREATMENT COURT  Treatment courts are an innovative response through recognition that not all justice-involved persons are best served through the traditional criminal court system.  Carver Dakota Veterans Treatment Court (CDVTC) serves current and prior U.S. military service members charged with crimes and struggling with treatable mental health and/or substance use problems.  The multi-disciplinary CDVTC team works collaboratively to individually tailor treatment and intensive supervision of participants through a judicially structured program.  Veteran peer mentoring  CDVTC is a voluntary program that requires active participation, adherence and commitment on behalf of the participant to successfully complete the program.  The program takes a minimum of 12 months to complete.  Graduates of the CDVTC may avoid a criminal record, avoid incarceration, or receive a substantially reduced sentence or disposition as an incentive for completing the program. Some participants may be discharged from probation following graduation. ELIGIBILITY CRITERIA Eligibility is evaluated by the CDVTC team on a case-by-case basis. General requirements are:  Service in the U.S. Armed Forces.  Charged in Carver County or Dakota County with a misdemeanor or greater criminal offense, or reside or work in Carver County, Dakota County, or in the defined service area. A defendant’s current or prior offenses may be the basis for program exclusion and/or if the defendant’s record suggests they cannot be managed safely or effectively in CDVTC. HOW CDVTC WORKS  Participants regularly appear on the Veterans Treatment Court calendar for a series of judicial reviews to monitor treatment plan adherence and program compliance.  Participants are required to comply with their individualized treatment plan, including complying with all recommendations, court orders, probation supervision requirements, and frequent and random drug and alcohol testing.  If the participant is eligible for additional services, team members will make the appropriate referral(s).  The Court uses a variety of incentives to promote compliance and forward progress, and imposes timely sanctions (consequences) to hold participants accountable for non-compliant behavior.  Some participants may need more than the 12-month minimum to complete the program.  Participants who are terminated from the program receive a sentence or disposition in traditional criminal court for the underlying offense that brought them into the program. PEER MENTORING  The role of the Volunteer Peer Mentor is to act as a coach, guide, role model, advocate and a supportive person as the participant progresses through the veteran’s court process.  Experience in other courts has shown that veterans are likely to respond more favorably toward another veteran rather than someone who did not have similar experiences.  By partnering each participant with a mentor of similar military background, it is anticipated that this active supportive relationship will increase the likelihood that the veteran will remain in treatment and improve his or her chances for sobriety and law abiding behavior. 27 Commission on Aging Item April 21, 2023 Subject Election of Officers Section GOALS/STRATEGIC PLAN Prepared By Eric Maass, Planning Director The Commission on Aging's By-Laws state: Election of Officers. The first meeting in April of each year, the Commission on Aging shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice-Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Commission on Aging before the next regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. The newly elected officers will begin serving their seats in the month of May. 28 Commission on Aging Item April 21, 2023 Subject Appointment of Senior Center Volunteer Corps Representative Section GOALS/STRATEGIC PLAN Prepared By Eric Maass, Planning Director 29 Commission on Aging Item April 21, 2023 Subject Approval of Onboarding Document Section GOALS/STRATEGIC PLAN Prepared By Eric Maass, Planning Director The language within the onboarding document was prepared by staff to insure it complies with ordinances and city policies. Any changes, additions or omissions can be discussed at the meeting. This is an evolving document. Some elements require City Council approval while others can be changed by the Commission on Aging. Onboarding 2023 30 2023 Commission On Aging Onboarding Information 31 Congratulations! The Mayor and members of the City Council have appointed you as a Commission on Aging Commissioner for the city of Chanhassen. The City Council establishes advisory Commissions to provide a communication link between the community, the City Council and staff. As City leaders, the City Council relies on the Commissioners to be their "eyes and ears of the community." The Commissioner’s contributions will help achieve a better quality of life for the community. The focus of the Commission on Aging is education and community involvement. It is advisory in nature and provides input in the form of recommendations to the City Council or staff. Commissioners are expected to learn the scope of their responsibility as delegated by the City Council. In addition, it is quite important that individual Commissioners gain an understanding of their relationship with the City Council, staff, and the community. This handbook has been prepared to help orient you concerning the functions, duties and activities of the Commission to which you have been appointed. The handbook is designed to contribute to your general knowledge and understanding of public affairs, and to aid in identifying the scope and parameters of your duties and responsibilities. This onboarding information is annually reviewed by the Chanhassen Commission on Aging Commissioners. The Chanhassen Commission on Aging hopes that you will enjoy your tenure as a vital part of the City’s team and sincerely thanks you for your willingness to devote your time and energy volunteering to serve our community. 32 33 INDEX SECTION 1 City of Chanhassen Commission on Aging Important Information 1.1 History of the Commission on Aging ………………………………………..…...1 1.2 City Commission Appointments…………………………………………………..4 1.3 Relationships with the Public…………………………………...…………………4 1.4 Relationships with the Mayor and City Council……………………………...…...4 1.5 Reports…………………………………………………………………………….4 1.6 Relationships with City Staff…………………………………...…………………4 1.7 Commission on Aging Terms………………...………………………………..….5 1.8 Commission on Aging Chair/Vice-Chair………………………………………….5 1.9 Commission on Aging Budget………………...…………………………………..5 1.10 Commission on Aging Partnerships………………...……………………...……..5 1.11 Grants………………...……………………………………………………………5 1.12 Policy………………...……………………………………………………………6 1.13 Commission on Aging Core Work………………...………………………...……6 1.14 Commission on Aging Training………………...…………………………………6 1.15 Commission on Aging Annual Projects…………….…………...………………...6 1.16 Key Website Links………………...………………………………………………6 SECTION 2 City Staff and Commission Contact information……………………………...7 SECTION 3 Commission By-laws……………………………………………………………..8 SECTION 4 Chanhassen Commission on Aging 2021-2022 Accomplishments…………...12 SECTION 5 Key Commission on Aging Dates and Events…………………………...……13 SECTION 6 City of Chanhassen 2023 meeting schedule…………………...……………...14 SECTION 7 Chanhassen Commission on Aging Strategic Plan …………………………..15 34 1 SECTION 1 City of Chanhassen Commission on Aging Important Information 1.1 History of the Commission on Aging In November of 1990, the City of Chanhassen completed working with a Senior Needs Task Force to complete a Senior Needs Study. The study was initiated in December of 1989 and was funded under an appropriation given to the City under the Community Development Block Grant (CDBG) Program. At the City Council's direction, the study was intended to be an open-ended document, where there was no preconceived notion as to whether senior needs did or did not exist. Consequently, the study was far ranging and did not focus on specific needs such as housing or transportation. A consultant, Judy Marshik, was retained to undertake the analysis. The Task Force was appointed by the Mayor and was comprised from senior citizens drawn from the community and other groups. The Task Force expended a good deal of time and energy to explore issues in great detail. Information was gathered from interviews and presentations by senior service providers and by one-on-one interviews conducted with the consultant. In addition, a mailed survey was provided to all seniors in the Community and an excellent response rate was experienced. In general, it was concluded that the following areas warranted further consideration: 1. Long term goal of constructing a senior center in Chanhassen was established. 2. Transportation needs for seniors were not being adequately handled and required long-term solutions. 3. Housing for seniors needs to be addressed through a combination of programs designed to facilitate their continuing stay in their own homes along with specialized housing designed for the purpose. 4. Establish an information and referral program for seniors to get some answers for their questions. One of the most important recommendations from the Task Force, pertained to the need to carry forward on programs and facilities designed specifically for seniors. It was believed that the best way to facilitate this is for the City Council to establish a permanent Senior Commission that can act as a source of information and advice to the City Council on these matters in the future. It was thought that this commission could carry forward on work outlined in the Senior Needs Study as well as providing input on the new programs, facilities, and funding as may be appropriate for seniors in the future. The members of the Senior Needs Task Force volunteered to serve as the initial members of the Senior Commission and the City Council appointed them. The Senior Commission adopted bylaws with the objective of implementing the findings of the Senior Needs Assessment Study. Staff provided guidance for the commission and helped it identify and prioritize yearly goals. All needs identified in the study have been addressed and programs have been implemented to provide services to seniors. In 2022, the City Council changed the name of the Senior Commission to Commission on Aging. 35 2 Services available today are: 1. SENIOR CENTER: Staff and the Senior Commission actively searched for space for the senior citizens to meet. In July, 1991, a storage space on the lower level of City Hall was identified as a location. The space was renovated using Chanhassen Housing and Redevelopment Authority (HRA) funding. The center is highly utilized and provides quality service to the senior population. 2. TRANSPORTATION: Southwest Transit is an opt-out transportation system which serves Chaska, Chanhassen, and Eden Prairie. The system utilizes PRIME, (a door-to-door bus service). SW Prime MD is a public transit service to non-emergency medical services. Express buses leave Chaska, Chanhassen, and Eden Prairie during the morning rush hour to take residents to Minneapolis and express buses leave Minneapolis during the evening rush hour to return resident back to their respective communities. Reverse Commute is also available which provides the opposite function of the Express Buss. The system is growing rapidly to accommodate deferent clientele. Chanhassen staff worked closely with Southwest Metro Transit to improve service for seniors. WeCAB provides safe, affordable, and flexible supplemental transportation to those who are unable to drive to medical appointments, grocery store or food shelf, church, volunteering or social events. 3. INFORMATION AND REFERRAL: A third need identified in the Senior Needs Study was information and referral to serve the community. Staff worked with the Senior Commission and prepared a Senior Services Directory. Unfortunately, some of the phone numbers were outdated as soon as the directory was published. This prompted the Senior Needs Commission to think of other means to provide the Senior Services Directory and staff was directed to research alternatives. The Senior LinkAge Line® is a service of the Minnesota Board on Aging delivered by Trellis and other Minnesota Area Agencies on Aging. It is a free service of the state of Minnesota that connects older Minnesotans and their families with the help they need. 36 3 4. SENIOR HOUSING: The fourth need that was set as a goal for the year 1994 was Senior Housing. A feasibility study was conducted that pointed out a need does exist. Thirteen sites were identified and analyzed, and one was selected. The city negotiated the purchase value and construction took place in 1995. The building, Centennial Hills, contains 65 units and is 100% occupied. Since then, the private sector began adding senior housing. To date, the following has been built: Name Number of Units Independent Living Assisted Living/ Memory Care Centennial Hill Senior Apartments 65 65 0 SummerWood of Chanhassen 161 90 71 Powers Ridge Senior Living 76 76 0 Trouvaille Memory Care Suites 42 0 42 Elysian Senior Homes of Chanhassen 24 0 24 Riley Crossing Senior Living 135 66 69 The Moments of Chanhassen 48 (approved but has not been constructed. Total numbers do not include this site. Lake Place 110 (construction nearing completion). 110 Total 613 407 206 5. CONGREGATE DINING/MEALS ON WHEELS: The Chanhassen CAP Agency Senior Nutrition Site has been operating on Chanhassen since October 31, 1997. As far as the number of meals served per day, it is strictly related to the activity level at the Senior Center and the need for meals delivered to homes. The ultimate goal of this program is to serve those individuals that are home bound and cannot get to the Senior Center to receive their meal. The Humanity Alliance is a non-profit program that was established in 2018. Their focus is providing improved access to nutrition to people who are food insecure. Their service includes Chanhassen. 6. SENIOR PARKING SIGNS AT PUBLIC BUILDINGS This is an ongoing goal for the seniors. Seniors appreciate them greatly during winter. 37 4 1.2 City Commission Appointments Citizens provide a source of knowledge about the community and therefore make it more likely that projects and programs will address their needs. Through these volunteers the City can generate support that will inspire other residents to be active in the community to fulfill a philanthropic need to serve humanity. There are five Commissions serving the residents in the City of Chanhassen: • Planning Commission • Parks and Recreation Commission • Environmental Commission • Commission on Aging • Economic Development Commission 1.3 Relationships with the Public Please understand that city Commissioners on Aging should consider that their actions and comments are often interpreted to be that of the City. Consequently, comments to the press or other public comments may be misinterpreted as those of the Commission even though the Commissioner on Aging may state that they are speaking alone. Be conscious of stating your opinion and mindful of your passions. Such public comments may be at odds with the Commission goals, objectives or overall policy. Consider the following: • Comments to the public and to the press must be factual, as opposed to opinion. • Statements to the public should flow through the Commission on Aging staff liaison for advice and approval. • Commissioners have an obligation to listen to comments or complaints from the public and forward such information to the staff liaison for follow-up. • Use the Commission on Aging Chair, Vice Chair and Co-Commissioners as a sounding board. • Keep a professional profile and use common sense. 1.4 Relationships with the Mayor and City Council The Commission on Aging serves the Chanhassen City Council in an educational and outreach capacity. 1.5 Reports The commission makes an annual written report to the council, no later than the last day of March of each calendar year, containing the commission's recommendations for the ensuing year. For the Commission on Aging to be successful for any future efforts, they should understand the governance process: Present your position to the Commission on Aging first and then to staff. Let formal content be submitted to City Council for their review by city staff. 1.6 Relationships with City Staff The staff serves the Commission on Aging in an advisory capacity. Staff members are selected on the basis of their technical abilities and are expected to guide the Commission. 38 5 The staff liaison for the Commission on Aging is Eric Maass, Planning Director. Eric records the Commission on Aging monthly minutes and is your principal contact for questions and answers. Eric also receives additional staff assistance, as needed, to produce staff reports and provide other support services. City staff does extremely well with the limited resources they have and are very informed on city issues. They know how to present information across a broad spectrum of constituents and are very knowledgeable within their own area of expertise. Staff is there to assist you and is on your side. • Eric Maass, Planning Director • Mary Blazanin, Senior Center Coordinator 1.7 Commission on Aging Commissioner Terms A Chanhassen Commissioner on Aging holds office for a term of three years from the date of appointment. Terms are appointed by City Council. See Commission By-Laws for more information. 1.8 Commission on Aging Chair/Vice-Chair The selection of the Chairperson/Vice-Chairperson will be conducted annually by the members of the Commission. In the Chairperson’s absence, the Vice-chairperson assumes the role of presiding officer. The function of the Chairperson is to preside over the meetings and to promote liaison between the staff and the Commission. They are responsible for conducting efficiently run meetings and have the power to limit the discussion to the issue under consideration listed on the agenda. The Chairperson has an equal voice as fellow Commissioners and has the added responsibility to preside over the meetings. Please see the Commission on Aging By-Laws for more information. 1.9 Commission on Aging Budget The City of Chanhassen Commission on Aging has an annual budget of their own. The city will pay for minor items for specific events. State and local grants may be applied for on a specific project basis and are generally not available for non-specific Senior purposes. 1.10 Commission on Aging Partnerships The word “Partnerships” is a loosely used term at Commission meetings and is used to refer to other organizations that the Commission collaborates with on projects Commission on Aging and initiatives. For example, with the Meals on Wheels and Congregate Dinning program, the Senior Commission asked Community Action Program (CAP) for assistance. The City provides the kitchen and pays utilities while CAP pays the remaining expenses, recruits volunteers to deliver the meals, hire staff to prepare and pack the meals, therefore referring to CAP as a “Partner” When we speak of the congregate dining and meals on wheels program to the public, in general, we say we are “Partnering” with CAP. The Chanhassen Commission on Aging has no dependent ties to outside agencies and there are no formal partnerships that are agreed upon between the parties involved. 1.11 Grants If your passion is project-based and one that the city would accept as a possible endeavor, begin your research into possible grant money. Remember that the city may already be applying for the same monies so communication and partnering with other agencies is essential for success. Grants are available through multiple resources. 39 6 1.12 Policy The Chanhassen Commission on Aging does not create policy. Policy change usually comes forth by large numbers of constituents agreeing on a single topic. 1.13 Commission on Aging Core Work Aging education. This is the Commission’s priority. In the past, the City Council has directed the Chanhassen Commission on Aging to concentrate efforts on education around seven core areas. Each year the Commission’s goals need to be focused on developing and expanding these core areas: • Volunteer and support city events • Advocate for and participate in relevant transit • Mental Health- Support and participate in ACT on Alzheimer’s initiatives • Services allowing aging adults to live independently at home • Intergenerational Programs • Advocate for and promote Senior Safety and participate in Elder Abuse Prevention initiatives. • Update and promote City of Chanhassen website. These areas are in line with our city’s comprehensive plan and comprise the bulk of aging adult issues in the city. The commission may delve into additional areas of interest, but all focus areas will be subject to council review. Past history has shown that multiple topics, outside of what is listed above, can be difficult to manage. 1.14 Commission on Aging Training It is important to educate ourselves. There are free opportunities available through Carver County and Senior Center programs. 1.15 Commission on Aging Annual Projects • Volunteering • Arbor Day • Memorial Day • Fourth of July Trade Fair – Afternoon of July 3rd • Fourth of July Bingo • Easter bags for kids 1.16 Key Website Links: City of Chanhassen Commission on Aging Link: https://www.chanhassenmn.gov/government/boards-commissions/senior-commission City of Chanhassen Link: https://www.chanhassenmn.gov/ 40 7 Section 2: CITY STAFF AND COMMISSIONER CONTACT INFORMATION City Staff Eric Maass, Planning Director, 952-227-1139, emaass@chanhassenmn.gov Mary Blazanin, Senior Center Coordinator, 952-227-1124, mblazanin@chanhassenmn.gov Commission on Aging ***Do not give out phone numbers – advisory committee only. *** Staff should handle the calls and act as a liaison. Jim Camarata 6340 Oxbow Bend Chanhassen, MN 55317 jimcamarata@kw.com Appointed: 04/2021 Term Ends: 04/2024 Bhakti Modi 8663 Flamingo Drive Chanhassen, MN 55317 bhaktibm@gmail.com Appointed: 04/2019 04/2022 Term Ends: 04/2025 Ruth Lunde – Vice chair 6721 Hopi Road Chanhassen, MN 55317 lundeworld@yahoo.com Appointed 04/2019 04/2022 Term Ends: 04/2025 Kara Cassidy 7391 Ridge Hill Road Excelsior, MN 55317 kscassidy@gmail.com Appointed: 04/2022 Term Ends: 04/2025 Beth Mason 9198 Springfield Drive Chanhassen, MN 55317 m.mason@mchsi.com Appointed: 04/2023 Term Ends: 04/2026 Ruth Slivken 1341 Lake Drive West. B205 Chanhassen, MN 55317 ruthslivken@gmail.com Appointed: 04/2023 Term Ends: 04/2026 41 8 Section 3: COMMISSION ON AGING BY-LAWS The following by-laws are adopted by the Chanhassen Commission on Aging to facilitate the performances of its duties and the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated. Section 1 - Duties and Responsibilities 1.1 The Commission on Aging shall serve as an advisory body to the City Council in addressing the special needs of the people over 55 living in Chanhassen. All final decisions are to be made by the City Council. 1.2 The Commission on Aging will consider and make recommendations to the City Council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.3 The Commission on Aging will make recommendations to the City Council regarding funding for special services to be provided for the citizens over 55. 1.4 The Commission on Aging may propose needs studies of this age group where necessary and make recommendations to the City Council according to the results. 1.5 The Commission on Aging will coordinate services with other governments and private agencies for this age group. 1.6 Public Hearings. The Commission on Aging shall hold public meeting on issues regarding special needs of seniors in areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.7 Establishment of Sub-Committees. The Commission on Aging may, as they deem appropriate, establish special sub-committees comprised of their own members and other citizens from the community. Section 2 - Meetings 2.1 Times and Place. Regular meetings of the Commission shall be held on the third Friday of every month at 10:00 a.m. at the Fountain Conference Room, 7700 Market Boulevard, unless otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given to all members. Regular meetings shall have a curfew of 12:00 p.m., which may be waived at the discretion of the Chairperson. All unfinished business will be carried over to the next regular meeting. When the regular meeting day falls on a legal holiday, there shall be no meeting. 42 9 2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his absence, the Vice-Chairperson, or any other member with the concurrence of four other members of the Commission and with at least 48 hours of notice to all members on the first Friday of the month. Notice of all special meetings shall be posted on the official city bulletin board. 2.3 Attendance. The Commission on Aging members shall attend not less than 70% of all regular meetings held during a twelve month period and shall not be absent from two consecutive meetings. Failure to meet this minimum attendance requirement may result in removal from the commission. Attendance of special meetings is encouraged. Section 3 - Commission Composition - Terms and Vacancies 3.1 Composition. The Commission on Aging shall consist of seven or eight voting members. Seven or eight members shall be appointed by the City Council and may be removed by the Council. 3.2 Terms and Vacancies. The City Council shall appoint seven or eight members to the commission for terms of three years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term. Every appointed member shall, before entering upon the charge of his/her duties take an oath that he/she will faithfully discharge the duties of his/her office. All members shall serve without compensation. 3.3 Quorum. Four Commission on Aging members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. 3.4 No two members of the same household may serve on the Commission on Aging at the same time. Section 4 - Organization 4.1 Election of Officers. The first meeting in April of each year, the Commission on Aging shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice-Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Commission on Aging before the next regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice-Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. The newly elected officers will begin serving their seats in the month of May. 4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the Vice- Chairperson, shall preside at meetings, appoint committees from it's own membership and perform other such duties as ordered by the Commission. The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. 43 10 Section 5 - Procedure 5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be followed at all regular meetings. At special work session meetings, and when appropriate, the Commission may hold group discussions not following any set parliamentary procedures except when motions are before the Commission. 5.2 Commission meeting shall follow an agenda prepared by staff. Section 6 - Public Hearings 6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order for the Commission to develop a rational senior issue recommendation for the City Council. 6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case: a. The Chairperson shall state the case to be heard. b. The Chairperson shall call upon staff to present the staff report. Required reports from each city department shall be submitted to the Commission on Aging before each case is heard. c. The Chairperson shall ask the applicant to present his/her case. d. Interested persons may address the Commission, giving information regarding the particular proposal. e. Petitioners and the public are to address the Chairperson only, not staff or other commissioners. f. There shall be no dialogue among the Commissioners, giving information regarding the particular proposal. (The Commission on Aging members may ask questions of persons addressing the Commission in order to clarify a fact, but any statement by a member for any other purpose then to question may be ruled out of order.) g. After all new facts and information have been brought forth, the hearing shall be closed and interested persons shall not be heard again. Upon completion of the hearing on each case, the Commission on Aging shall discuss the item at hand and render a decision. The Commission on Aging, if it so desires, may leave the public record open for written comments for a specified period of time. h. The Chairperson shall have the responsibility to inform all of the parties of their rights of appeal on any decision or recommendation of the Commission on Aging. 6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be made to begin each case at the time set on the agenda, but in no case may an item be called for hearing prior to the advertised time listed on the agenda. Section 7 - Miscellaneous 7.1 Commission on Aging Discussion. Matters for discussion which do not appear on the agenda may not be considered and discussed by the Commission unless, when initiated and presented by the staff and be placed at the end of the agenda. 44 11 7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the members present. 7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting of the Commission on Aging but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted by the Commission on Aging. 7.5 The Chair of the Commission on Aging shall appoint a member of the Commission on Aging to the Senior Advisory Board. Adopted this 21st day of April 2023. Chairperson 45 12 Section 4: CHANHASSEN COMMISSION ON AGING 2022-2023 FOCUS *Commission Focus for 2023: Aligning the annual work plan around a theme focus for the year is a great way to focus the commission’s outreach and educational activities. Memorial Day May 30 The commission sets a table on the City Center Plaza to raise funds for Veterans Court. Act On Alzheimer’s Members of the commission provide educational materials on Alzheimer’s and answer questions from residents. A table with educational materials is set up at the library during the month of November and at the Trade Fair Informational Booth. Villager articles (Currently administered through the Senior Center. The Commission on Aging may give suggestions for future topics.) Commission on Aging e-Bulletin Coordinate with local partners providing workshops, education and activities related to the commission goals. Intergenerational Programs Fundraiser for Charity of Choice (4th of July Bingo). Workshops, Education and Activities commissioners have taken part in: • Woodcarving through the Senior Center • Strive – Mentoring High School Students through District 112 • Project Impact through Bluff Creek Elementary • Veterans Court through Beyond the Yellow Ribbon. • Triad Senior Safety through Carver County and the Senior Center. • 4th of July Bingo • Trade Fair Informational Booth - July 3rd • Arbor Day • Memorial Day • Christmas Party • 55+ Expo 46 13 Section 5: KEY SENIOR COMMISSION DATES AND EVENTS ATTENDED BY THE COMMISSION Term Year beginning April 2023 • April 1 - First Day of Term • April 28 – Chanhassen Arbor Day* - • May 29 - Memorial Day* • June 27 – Lions Club Senior Picnic * • July 3 – Act on Alzheimer’s at Trade Fair Event* • July 4- Bingo Event sponsored by the Commission on Aging • Dinner with the Mayor • November 11 – Veterans Day* • November Alzheimer’s Awareness Events. • December 7 – Senior Center Holiday Party (Check with Mary for updates) • March 31 - Last Day of Term *Denotes Events the Commissioners Attend, if available 47 14 Section 6: CITY OF CHANHASSEN 2023 MEETING SCHEDULE 48 15 7. CHANHASSEN COMMISSION ON AGING STRATEGIC PLAN STRATEGIC AREA: HOUSING Goal: Expand connections to the Senior Housing Community and promote the options available for older adults in Chanhassen. Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will continue to be informed about housing needs and preferences of those aged 55 and over in Chanhassen. They will provide educational resources. Commission members will advocate for and educate community members regarding future market rate and affordable housing needs Update the Chanhassen Resource Guide Stay Connected with the Management of the Senior Housing Community via consistent communication. Offer educational classes on renovating homes and providing services to age in place. One CDA project/year. AARP, Carver County, Neighboring Cities, Carver County CDA, Habitat for Humanity, Chanhassen Library, Senior Center, Commission on Aging. All Commission Members All Commission Members Commission on Aging Liaison Senior Center Coordinator Assigned Commissioners on Aging Members Ongoing Ongoing Action Plan 2023 Information through an easy to follow website Assigned Commissioners on Aging Members Senior Center Coordinator Commission on Aging Liaison Ongoing 49 16 STRATEGIC AREA: TRANSPORTATION AND MOBILITY Goal: Create a higher quality of life in Chanhassen by increasing and enhancing the mobility options for aging adults. Ongoing/Long Term Objectives Description Partners Accountability Status Monitor, enhance, and promote existing resources that facilitate mobility within the community. All Commission Members 2023 Objectives 1. Host an informational Session for all transportation options for Seniors. The session will provide information on enrollment and the types of services they provide. 2. Accessibility (sidewalks, street crossings, highway crossings, bike crossings) 3. Advertise and promote the available transit options through the Chanhassen Connection and the City Website and other available resources. Southwest Transit Prime & Prime MD WeCAB Carver County Public Health, MNDOT, Chanhassen Public Works staff Chanhassen Library, Senior Center, Commission on Aging. Senior Center Coordinator Senior Center Coordinator Commission on Aging Liaison Ongoing Ongoing 50 17 STRATEGIC AREA: INFORMATION, EDUCATION AND OUTREACH Goal: Maximize the use of local media, networks and other systems to inform people about the resources that are available to them to support health and wellbeing of older adults by providing relevant programs for aging adults to meet the changing needs. Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will support and participate in activities that foster greater understanding and interaction on various relevant topics; promote different generational cohorts. Monitor the long-term demographic changes that may affect the quality of life in Chanhassen. Schools, Chanhassen Library, Senior Center, Commission on Aging, Local Businesses, Chanhassen Library. . All Commission members Ongoing Objectives 2023 1. Update the Chanhassen Website to allow access to senior related services within three clicks. 2. Proactively participate and support appropriate programs that provide relevant information to seniors. 3. Continue working with Schools and have Senior Commissioners participate as needed. 4. Promote and increase number of teens participating in the Carving workshop at the Senior Center. 5. Promote intergenerational programs (e.g. Grandparent and Me, Strive, Technology assistance) events. Senior center, Community Education, Home School Coops, Recreational Center, Local Businesses, Chanhassen Library Carver County Public City Admin Assigned Commissioners on Aging Members Senior Center Coordinator Commission on Aging Liaison Ongoing Ongoing Ongoing Ongoing 51 18 STRATEGIC AREA: OPPORTUNITIES FOR PEOPLE TO INTERACT Goal: Improve overall mental and physical health, quality of life, and reduce isolation of aging adults in (community) Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will collaborate with other community organizations to expand, enhance, and promote opportunities for aging adults and their caregivers in Chanhassen to interact, connect and be fully engaged in the community Senior Center Schools Recreational Center Nonprofit Organizations WeCab Chanhassen Library Carver County Public Health Faith Communities All Commission members Ongoing 2023 Objectives Add possible objective here – such as: 1. Offer and participate in programs to enhance overall mental and physical health for seniors. - Nutrition - Fitness - Meditation, mindfulness - Financial assistance - Caregiver support - Memory Café - Arts and Entertainment - Recreational Activities 52 19 STRATEGIC AREA: MAINTAIN AND FOSTER A SENSE OF SAFETY AND SECURITY FOR SENIORS Goal: Enhance Safety and Security. Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will collaborate with other community organizations to expand, enhance, and promote opportunities for aging adults in Chanhassen to interact and be fully engaged in the community Senior Center All Commission Members Ongoing 2023 Objectives The Senior Center offers regular safety and education seminars on: 1. General Senior Safety 2. Scams/Internet Safety 3. Dementia Care 4. Financial Exploitation 5. Driving Safety 6. Home Safety 7. Transportation and Travel 8. Adult protection 9. Senior Community Services 10. Volunteer Tech Team Mayor & City Council Other City Commissions Carver County Deputies Fire Department MN Safety Council Senior Corps All Commission Members Ongoing 53 Commission on Aging Item April 21, 2023 Subject Goals and Objectives Section GOALS/STRATEGIC PLAN Prepared By Eric Maass, Planning Director Commission on Aging Annual Report 2023 Chanhassen Commission ON AGING Strategic Plan 2023 54 MEMORANDUM TO:Laurie Hokkanen, City Manager FROM:Eric Maass, Planning Director, AICP, EDFP DATE:April 24, 2023 SUBJ:Commission on Aging Annual Report Following are the Commission on Aging’s goals and objectives for 2023. A copy of their Strategic Plan is attached that offers additional details. 1. HOUSING Goal: Expand connections to the Senior Housing Community and promote the options available for older adults in Chanhassen. 2. TRANSPORTATION AND MOBILITY Goal: Create a higher quality of life in Chanhassen by increasing and enhancing the mobility options for aging adults. 3. INFORMATION, EDUCATION AND OUTREACH Goal: Maximize the use of local media, networks and other systems to inform people about the resources that are available to them to support health and wellbeing of older adults by providing relevant programs for aging adults to meet the changing needs. 4.OPPORTUNITIES FOR PEOPLE TO INTERACT Goal: Improve overall mental and physical health, quality of life, and reduce isolation of aging adults in (community). 5.MAINTAIN AND FOSTER A SENSE OF SAFETY AND SECURITY FOR SENIORS Goal: Enhance Safety and Security. g:\plan\sj\sc\goals\commission on aging annual report 2023.doc 55 CHANHASSEN COMMISSION ON AGING STRATEGIC PLAN STRATEGIC AREA: HOUSING Goal: Expand connections to the Senior Housing Community and promote the options available for older adults in Chanhassen. Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will continue to be informed about housing needs and preferences of those aged 55 and over in Chanhassen. They will provide educational resources. Commission members will advocate for and educate community members regarding future market rate and affordable housing needs Update the Chanhassen Resource Guide Stay Connected with the Management of the Senior Housing Community via consistent communication. Offer educational classes on renovating homes and providing services to age in place. One CDA project/year. AARP, Carver County, Neighboring Cities, Carver County CDA, Habitat for Humanity, Chanhassen Library, Senior Center, Commission on Aging. All Commission Members All Commission Members Commission on Aging Liaison Senior Center Coordinator Assigned Commissioners on Aging Members Ongoing Ongoing Action Plan 2023 Information through an easy to follow website Assigned Commissioners on Aging Members Senior Center Coordinator Commission on Aging Liaison Ongoing 56 STRATEGIC AREA: TRANSPORTATION AND MOBILITY Goal: Create a higher quality of life in Chanhassen by increasing and enhancing the mobility options for aging adults. Ongoing/Long Term Objectives Description Partners Accountability Status Monitor, enhance, and promote existing resources that facilitate mobility within the community. All Commission Members 2023 Objectives 1. Host an informational Session for all transportation options for Seniors. The session will provide information on enrollment and the types of services they provide. 2. Accessibility (sidewalks, street crossings, highway crossings, bike crossings) 3. Advertise and promote the available transit options through the Chanhassen Connection and the City Website and other available resources. Southwest Transit Prime & Prime MD WeCAB Carver County Public Health, MNDOT, Chanhassen Public Works staff Chanhassen Library, Senior Center, Commission on Aging. Senior Center Coordinator Senior Center Coordinator Commission on Aging Liaison Ongoing Ongoing 57 STRATEGIC AREA: INFORMATION, EDUCATION AND OUTREACH Goal: Maximize the use of local media, networks and other systems to inform people about the resources that are available to them to support health and wellbeing of older adults by providing relevant programs for aging adults to meet the changing needs. Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will support and participate in activities that foster greater understanding and interaction on various relevant topics; promote different generational cohorts. Monitor the long-term demographic changes that may affect the quality of life in Chanhassen. Schools, Chanhassen Library, Senior Center, Commission on Aging, Local Businesses, Chanhassen Library. . All Commission members Ongoing Objectives 2023 1. Update the Chanhassen Website to allow access to senior related services within three clicks. 2. Proactively participate and support appropriate programs that provide relevant information to seniors. 3. Continue working with Schools and have Senior Commissioners participate as needed. 4. Promote and increase number of teens participating in the Carving workshop at the Senior Center. 5. Promote intergenerational programs (e.g. Grandparent and Me, Strive, Technology assistance) events. Senior center, Community Education, Home School Coops, Recreational Center, Local Businesses, Chanhassen Library. City Admin Assigned Commissioners on Aging Members Senior Center Coordinator Commission on Aging Liaison Ongoing Ongoing Ongoing Ongoing 58 STRATEGIC AREA: OPPORTUNITIES FOR PEOPLE TO INTERACT Goal: Improve overall mental and physical health, quality of life, and reduce isolation of aging adults in (community) Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will collaborate with other community organizations to expand, enhance, and promote opportunities for aging adults and their caregivers in Chanhassen to interact, connect and be fully engaged in the community Senior Center Schools Recreational Center Nonprofit Organizations WeCab Library Carver County Public Health Faith Communities All Commission members Ongoing 2023 Objectives 1. Offer and participate in programs to enhance overall mental and physical health for seniors. -Nutrition -Fitness -Meditation, mindfulness -Financial assistance -Caregiver support -Memory Café -Arts and Entertainment -Recreational Activities 59 STRATEGIC AREA: MAINTAIN AND FOSTER A SENSE OF SAFETY AND SECURITY FOR SENIORS Goal: Enhance Safety and Security. Ongoing/Long Term Objectives Description Partners Accountability Status Commission members will collaborate with other community organizations to expand, enhance, and promote opportunities for aging adults in Chanhassen to interact and be fully engaged in the community Senior Center All Commission Members Ongoing 2023 Objectives The Senior Center offers regular safety and education seminars on: 1.General Senior Safety 2.Scams/Internet Safety 3.Dementia Care 4.Financial Exploitation 5.Driving Safety 6.Home Safety 7.Transportation and Travel 8.Adult protection 9.Senior Community Services 10. Volunteer Tech Team City Council Mayor Other City Commissions Carver County Deputies Fire Department MN Safety Council Senior Corps All Commission Members Ongoing 60 Commission on Aging Item April 21, 2023 Subject Approval of Bylaws Section GOALS/STRATEGIC PLAN Prepared By Sharmeen Al-Jaff, Senior Planner The name of the Senior Advisory Board has been changed to Senior Center Volunteer Group. The By- Laws have been amended to reflect this change. Bylaws 2023 61 1 COMMISSION ON AGING BY-LAWS The following by-laws are adopted by the Chanhassen Commission on Aging to facilitate the performances of its dutiesand the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated. Section 1 - Duties and Responsibilities 1.1 The Commission on Aging shall serve as an advisory body to the City Council in addressing the special needs of the people over 55 living in Chanhassen. All final decisions are to be made by the City Council. 1.2 The Commission on Aging will consider and make recommendations to the City Council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.3 The Commission on Aging will make recommendations to the City Council regarding funding for special services to be provided for the citizens over 55. 1.4 The Commission on Aging may propose needs studies of this age group where necessary and make recommendations to the City Council according to the results. 1.5 The Commission on Aging will coordinate services with other governments and private agenciesfor this age group. 1.6 Public Hearings. The Commission on Aging shall hold public meeting on issues regarding special needs of seniors in areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior centers and senior housing, but will not be limited to these issues. 1.7 Establishment of Sub-Committees. The Commission on Aging may, as they deem appropriate, establish special sub-committees comprised of their own members and other citizens from the community. Section 2 - Meetings 2.1 Times and Place. Regular meetings of the Commission shall be held on the third Friday of every month at 10:00 a.m. at the Fountain Conference Room, 7700 Market Boulevard, unless otherwise directed by the Chairperson, in which case, at least 24 hours notice will be given to all members. Regular meetings shall have a curfew of 12:00 p.m., which may be waived at the discretion of the Chairperson. All unfinished business will be carried over to the next regular meeting. When the regular meeting day falls on a legal holiday, there shall be no meeting. 62 2 2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his absence, the Vice-Chairperson, or any other member with the concurrence of four other members of the Commission and with at least 48 hours of notice to all members on the first Friday of the month. Notice of all special meetings shall be posted on the official city bulletin board. 2.3 Attendance. The Commission on Aging members shall attend not less than 70% of all regular meetings held during a twelve month period and shall not be absent from two consecutive meetings. Failure to meet this minimum attendance requirement may result in removal from the commission. Attendance of special meetings is encouraged. Section 3 - Commission Composition - Terms and Vacancies 3.1 Composition. The Commission on Aging shall consist of seven or eight voting members. Seven or eight members shall be appointed by the City Council and may be removed by the Council. 3.2 Terms and Vacancies. The City Council shall appoint seven or eight members to the commission for terms of three years. Vacancies during the term shall be filled by the Council for the unexpired portion of the term. Every appointed member shall, before entering upon the charge of his/her duties take an oath that he/she will faithfully discharge the duties of his/her office. All members shall serve without compensation. 3.3 Quorum. Four Commission on Aging members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. 3.4 No two members of the same household may serve on the Commission on Aging at the same time. Section 4 - Organization 4.1 Election of Officers. The first meeting in April of each year, the Commission on Aging shall hold an organizational meeting. At this meeting, the Commission shall elect from its membership a chairperson and vice-chairperson. This shall be done by voice vote. Vice- Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Commission on Aging before the next regular organizational meeting, the Vice-Chairperson shall be Chairperson. If both Chairperson and Vice- Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice-Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. The newly elected officers will begin serving their seats in the month of May. 4.2 Duties of Chairperson and Vice-Chairperson. The Chairperson, or in his/her absence, the Vice-Chairperson, shall preside at meetings, appoint committees from it's own membership and perform other such duties as ordered by the Commission. 63 3 The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. Section 5 - Procedure 5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be followed at all regular meetings. At special work session meetings, and when appropriate, the Commission mayhold group discussions not following any set parliamentary procedures except when motions are before the Commission. 5.2 Commission meeting shall follow an agenda prepared by staff. Section 6 - Public Hearings 6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order for the Commission to develop a rational senior issue recommendation for the City Council. 6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case: a.The Chairperson shall state the case to be heard. b.The Chairperson shall call upon staff to present the staff report. Required reports from each city department shall be submitted to the Commission on Aging before each case is heard. c.The Chairperson shall ask the applicant to present his/her case. d.Interested persons may address the Commission, giving information regarding the particular proposal. e.Petitioners and the public are to address the Chairperson only, not staff or other commissioners. f.There shall be no dialogue among the Commissioners, giving information regarding the particular proposal. (The Commission on Aging members may ask questions of persons addressing the Commission in order to clarify a fact, but any statement by a member for any other purpose then to question may be ruled out of order.) g.After all new facts and information have been brought forth, the hearing shall be closed and interested persons shall not be heard again. Upon completion of the hearing on each case, the Commission on Aging shall discuss the item at hand and render a decision. The Commission on Aging, if it so desires, may leave the public record open for written comments for a specified period of time. h.The Chairperson shall have the responsibility to inform all of the parties of their rights of appeal on any decision or recommendation of the Commission on Aging. 6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be made to begin each case at the time set on the agenda, but in no case may an item be called for hearing prior to the advertised time listed on the agenda. 64 4 Section 7 - Miscellaneous 7.1 Commission on Aging Discussion. Matters for discussion which do not appear on the agenda may not be considered and discussed by the Commission unless, when initiated and presented by the staff and be placed at the end of the agenda. 7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the members present. 7.3 Amendments. Amendments of these by-laws may be made at any regular or special meeting of the Commission on Aging but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in April of each year, these by-laws shall be read and adopted by the Commission on Aging. 7.5 The Chair of the Commissionon Agingshall appoint a member of the Commissionon Aging to the Senior Advisory Board Senior Center Volunteer Group. Adopted this 21st day of April 2023. Chairperson 65 Commission on Aging Item April 21, 2023 Subject Community Health Update - Dawn Plumer, Public Health Program Specialist Section VISITOR PRESENTATION Prepared By Eric Maass, Planning Director 66