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CC SUM 2007 05 29 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES MAY 29, 2007 Mayor Furlong called the meeting to order at 7:00 p.m.. The meeting was opened with the Pledge to the Flag. COUNCILMEMBERS PRESENT: Mayor Furlong, Councilman Peterson, Councilwoman Ernst and Councilman Litsey COUNCILMEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Todd Gerhardt, Roger Knutson, Laurie Hokkanen, Kate Aanenson, Paul Oehme, Lori Haak, and Todd Hoffman PUBLIC PRESENT FOR ALL ITEMS: Kathleen Thomas Planning Commission F. Ernst 840 Cree Drive M. Senn 7160 Willow View Cove Tom Workman 181 South Shore Court Mark Undestad 8800 Sunset Trail Forrest Adams Chanhassen Villager Rick Dorsey 1551 Lyman Boulevard Debbie Lloyd 7302 Laredo Drive Dennis Hansen 6450 Pleasant View Circle PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman Litsey moved, Councilman Peterson seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated May 14, 2007 -City Council Verbatim and Summary Minutes dated May 14, 2007 nd d. Approval of Lease with Cingular for Cell Tower on West 82 Street Water Tower. e. Approval of Encroachment Agreement, Autobahn Motorplex. f. Approval of Extension of Preliminary Plat, Liberty at Creekside. All voted in favor and the motion carried unanimously with a vote of 4 to 0. City Council Summary - May 29, 2007 1(B). APPROVAL OF LODGING TAX. Councilwoman Ernst asked that this item be tabled so that all city council members are present to vote. Councilman Peterson asked for additional time to do research since he missed the work session where this item was discussed. Councilwoman Ernst moved, Councilman Peterson seconded to table the lodging tax. All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS: Doug Swanson, 1780 Koehnen Circle West had a petition signed by all neighbors in the Koehnen Circle West cul-de-sac, except for Gary Brown who is out of town, requesting that surmountable curbs be installed with the road project in their area. The City Engineer stated he will contact Mr. Swanson to discuss the matter. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Sgt. Ross Gullickson presented the Sheriff's Office Area Report, and Citation List for the month of April. Since this was his last meeting before beginning work with the Three Rivers Park Police department, he thanked the council and city staff who have worked cooperatively with him over the last 11 months. Councilman Litsey asked for clarification in the reduction of citations issued year to date in 2007 compared to 2006 and if the difference can be attributed to the use of the unmarked squad car in 2006 and not in 2007. Sheriff Bud Olson also thanked Sergeant Gullickson and wished him well with his new challenges in the Three Rivers Park District, and outlined the process of hiring his replacement. Councilman Litsey asked if Sheriff Olson had considered looking for a lieutenant as Sgt. Gullickson's replacement. Chief Greg Geske presented the monthly update from the Fire Department. Mayor Furlong asked Chief Geske to clarify for the public what's permitted with recreational fires. PUBLIC HEARING: NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PUBLIC HEARING AND ANNUAL REPORT. Public Present: Name Address Linda Landsman 7329 Frontier Trail Lori Haak presented the annual NPDES report. Mayor Furlong opened the public hearing. No one spoke and the public hearing was closed. Councilman Litsey moved, Councilwoman Ernst seconded that the Chanhassen City Council authorizes the Mayor to sign the City's NPDES Phase II 2006 Annual Report as attached. All voted in favor and the motion carried unanimously with a vote of 4 to 0. TH ARBORETUM BUSINESS PARK 7 ADDITION/MAMAC SYSTEMS, LOCATED ON ND THE NORTHEAST CORNER OF CENTURY BOULEVARD AND WEST 82 STREET; APPLICANTS, CHASKA GATEWAY PARTNERS, LLP AND S. ASIM GUL: REQUEST FOR SUBDIVISION APPROVAL FOR TWO LOTS AND ONE OUTLOT, CONDITIONAL USE PERMIT FOR DEVELOPMENT WITHIN THE BLUFF CREEK 2 City Council Summary - May 29, 2007 CORRIDOR, AND SITE PLAN APPROVAL FOR A 51,800 SQUARE FOOT OFFICE/ WAREHOUSE BUILDING WITH VARIANCES. Public Present: Name Address Joe Smith 1654 Elm Circle, Minnetonka Todd Mohagen 1000 Twelve Oaks Court Drive nd Philip Geib 2116 2 Avenue So., Minneapolis S. Asim Gul 855 Partanwood, Orono Kate Aanenson presented the staff report and Planning Commission update on this item. Councilman Litsey asked for clarification on the variance request from the Bluff Creek primary zone setback. Mayor Furlong asked for further clarification on both variance requests before opening up the meeting for public comment. There was none. Councilman Peterson moved, Councilwoman Ernst seconded that the City Council approve the preliminary plat and Resolution #2007-34: for final plat of the Subdivision for two lots th and one outlot (Arboretum Business Park 7 Addition), plans prepared by Schoell & Madson, Inc., dated April 16, 2007, subject to the following conditions: 1.Submit 1:200 scale plan of proposed lots (required for addressing purposes). 2.A 10-foot clear space must be maintained around fire hydrants, i.e., street lamps, trees, shrubs, bushes, Xcel Energy, Qwest, cable TV and transformer boxes. This is to ensure that fire hydrants can be quickly located and safely operated by firefighters. 3.No burning permits shall be issued for trees to be removed. Trees and shrubs must either be removed from site or chipped. 4.The developer shall be responsible for planning, engineering, and constructing the “wetland trail.” Connection points for this new trail shall be the terminus of the Trotters Ridge trail, nd the intersection of Century Boulevard and West 82 Street, and the intersection of Century Boulevard and Water Tower Place. Bid documents, including plans and specifications, shall be approved by the Park & Recreation Director and City Engineer prior to soliciting bids. Project bidding shall occur in a competitive environment with a minimum of three bids being received. The results of the bidding process shall be reviewed with the Park & Recreation Director and City Engineer prior to award. Cash payment for trail construction shall be made from the City of Chanhassen to Steiner Development upon completion, inspection, and acceptance of the trail. th 5.Trail easements within Lots 1 and 2 and Outlot A, Arboretum Business Park 7 Addition (formerly Outlot C, Arboretum Business Park) shall be dedicated to the City to accommodate the “wetland trail”. 3 City Council Summary - May 29, 2007 6.The developer shall pay trail fees in the amount of $10,190.00 prior to the recording of the final plat. 7.The developer must prepare plans depicting an agreed-upon trail alignment and details for a required bridge crossing and typical construction cross section for a 10-foot wide trail prior to recording the final plat. 8.A wetland buffer with a minimum width of 16.5 feet shall be maintained around all Ag/Urban wetlands. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant shall install wetland buffer edge signs, under the direction of City staff, before construction begins and shall pay the City $20 per sign. All structures shall maintain a setback of at least 40 feet from the wetland buffer edge. The wetland buffer setback shall be shown on the plans. 9.All structures shall be set back at least 40 feet from the Bluff Creek primary zone. The first 20 feet of the setback from the primary zone cannot be disturbed. The plans shall be revised to show the primary zone boundary, the 40-foot setback from the primary zone and the 20- foot buffer area adjacent to the primary zone. If alteration is proposed within the 20-foot buffer area adjacent to the primary zone, a variance will be required. 10.Signage for the Bluff Creek Overlay District should be posted at least every 300 feet along the primary zone boundary. 11.The general notes on erosion and sediment controls are incomplete. A new SWPPP shall be developed by the engineer for the site. The SWPPP shall be in place prior to applying for the NPDES permit. Additional information regarding SWPPP requirements can be obtained through the MPCA Storm Water Web Site. The SWPPP shall include all details, sequencing of the project and seeding and mulching specifications. 12.Temporary and permanent erosion control plans and details shall be included in the plans. Temporary erosion control may consist of type 1 mulch, as well as temporary and permanent seed mixes. Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 4 City Council Summary - May 29, 2007 13.Inlet controls are needed for all inlets throughout the project and shall be installed within 24 hours of inlet installation prior to casting. Filter fabric held down by steel plates with 12” of ¾-inch rock over each cover may be used. Once casting of inlets takes place, inlet controls shall be installed within 24 hours. Inlet protection shall be maintained on a regular basis. The plans and SWPPP shall be revised to include standard details for all inlet protection devices. 14.Manholes with two-foot sumps shall be installed as the last road-accessible structures prior to discharge into the stormwater pond. 15.Chanhassen Type 2, Heavy Duty silt fence shall be installed around all wetlands and stormwater ponds; Chanhassen Type 1 silt fence shall be used around the remaining areas. All areas of silt fence shown on the plan that are not parallel to the proposed contours of the property shall to have J-Hooks installed every 50 feet. 16.The existing stormwater pond and areas downstream of the pond shall be protected from sediment produced by the construction site. For example, if turbid water is found in the stormwater pond, a plug could be placed in the flared-end section (FES) of the outlet structure so sediment does not go off-site. Once settling of the sediment occurs, the water could be slowly released. 17.Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as-needed. Provisions for street cleaning shall be included in the SWPPP. 18.Drainage and utility easements (minimum 20 feet in width) shall be provided over all existing and proposed storm water infrastructure. 19.The total SWMP fee, due payable to the City at the time of final plat recording, is $102,838. th 20.The developer may dedicate Outlot A, Arboretum Business Park 7 Addition to the City. 21.The developer’s engineer must submit hydrology calculations that verify that the site design is consistent with the preliminary plat assumptions, and that the pond meets NPDES requirements for this site. 22.When a site plan for Lot 2 is submitted for approval, the applicant must submit calculations verifying that the proposed design meets the pond design assumptions and meets other agency requirements (e.g. NPDES Phase 2 permit). 23.Upon approval of the site plan for Lot 2, the applicant must post an escrow for the street repair required for the utility service extension.” All voted in favor and the motion carried unanimously with a vote of 4 to 0. Councilman Peterson moved, Councilwoman Ernst seconded that the City Council approve the Conditional Use Permit, subject to the following conditions: 5 City Council Summary - May 29, 2007 1.All structures shall be set back at least 40 feet from the primary zone. The first 20 feet of the setback from the primary zone cannot be disturbed. The plans shall be revised to show the primary zone boundary, the 40-foot setback from the primary zone and the 20-foot buffer area adjacent to the primary zone. If alteration is proposed within the 20-foot buffer area adjacent to the primary zone, a variance will be required. 2.Signage for the Bluff Creek Overlay District should be posted at least every 300 feet along the primary zone boundary.” All voted in favor and the motion carried unanimously with a vote of 4 to 0. Councilman Peterson moved, Councilwoman Ernst seconded that the City Council approve the Site Plan for a 51,800 square-foot office/warehouse building (Mamac Systems) with a variance to permit only 32 percent building transparency on the western building elevation and with a 20-foot setback variance for the drive aisle in the southeast corner of the site for th development within the Bluff Creek Corridor on Lot 1, Block 1, Arboretum Business Park 7 Addition, plans prepared by Clark Engineering Corporation and Mohagan Hansen Architectural Group, dated April 13, 2007, subject to the following conditions: 1.The developer shall enter into a site plan agreement with the City and provide the necessary security to guarantee erosion control, site restoration and landscaping. 2.The future building expansion shall continue the same architectural detailing and window treatment as the initial 35,000 square-foot building. 3.The developer shall extend a sidewalk from the building to the trail on Century Boulevard and include pedestrian ramps at all curbs. The monument sign shall be relocated to the north side of the driveway access; and a sidewalk installed on the south side of the driveway access. 4.The developer shall incorporate a gathering space in the eastern portion of the site including benches and/or tables overlooking the natural areas to the east. 5.The developer shall submit a plan for the restoration of areas adjacent to the Bluff Creek Corridor with species consistent with the City’s Bluff Creek Watershed Natural Resources Management Plan. 6.The parking lot drive aisles on the eastern and southeastern side of the building shall be reduced to 26 feet. 7.The building is required to have an automatic fire extinguishing system. 8.The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 6 City Council Summary - May 29, 2007 9.Four (4) accessible parking spaces must be provided. 10.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Riley-Purgatory-Bluff Creek Watershed District, Minnesota Pollution Control Agency) and comply with their conditions of approval. 11.Increase plantings for parking lot trees and buffer yard areas in order to meet ordinance requirements. 12.The applicant shall extend the sod line only 15 feet from the edge of the parking lot on the east and south sides. The remaining area shall be seeded with a native seed mix approved by the City. If necessary, erosion control materials will be required on the seeded areas. 13.Contact Chanhassen Fire Marshal for exact location of fire hydrants to be installed. 14.A 10-foot clear space must be maintained around fire hydrants, i.e., street lamps, trees, shrubs, bushes, Xcel Energy, Qwest, cable TV and transformer boxes. This is to ensure that fire hydrants can be quickly located and safely operated by firefighters. 15.No burning permits shall be issued for trees to be removed. Trees and shrubs must either be removed from site or chipped. 16.The general notes on erosion and sediment controls are incomplete. A new SWPPP shall be developed by the engineer for the site. The SWPPP shall be in place prior to applying for the NPDES permit. Additional information regarding SWPPP requirements can be obtained through the MPCA Storm Water Web Site. The SWPPP shall include all details, sequencing of the project and seeding and mulching specifications. 17.Temporary and permanent erosion control plans and details shall be included in the plans. Temporary erosion control may consist of type 1 mulch, as well as temporary and permanent seed mixes. Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 18.Inlet controls are needed for all inlets throughout the project and shall be installed within 24 hours of inlet installation prior to casting. Filter fabric held down by steel plates with 12” of 7 City Council Summary - May 29, 2007 ¾-inch rock over each cover may be used. Once casting of inlets takes place, inlet controls shall be installed within 24 hours. Inlet protection shall be maintained on a regular basis. The plans and SWPPP shall be revised to include standard details for all inlet protection devices. 19.Manholes with two-foot sumps shall be installed as the last road-accessible structures prior to discharge into the stormwater pond. 20.Chanhassen Type 2, Heavy Duty silt fence shall be installed around all wetlands and stormwater ponds; Chanhassen Type 1 silt fence shall be used around the remaining areas. All areas of silt fence shown on the plan that are not parallel to the proposed contours of the property shall to have J-Hooks installed every 50 feet. 21.The existing stormwater pond and areas downstream of the pond shall be protected from sediment produced by the construction site. For example, if turbid water is found in the stormwater pond, a plug could be placed in the flared-end section (FES) of the outlet structure so sediment does not go off-site. Once settling of the sediment occurs, the water could be slowly released. 22.Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as needed. Provisions for street cleaning shall be included in the SWPPP. 23.The private storm sewer should be realigned so that it will not lie within the footprint for the future expansion. 24.The site developer for Lot 1 must remove the curb and gutter at the approved access locations and construct a concrete apron per City Detail Plate 5207. 25.The site developer must replace the catch basin casting at the northern access with a surmountable casting.” All voted in favor and the motion carried unanimously with a vote of 4 to 0. Todd Gerhardt: Mayor, council members. As to the variance, we'll put a report in the admin section to see if they meet that condition or not so you, as you go forward you'll know whether the variance was needed or not. Mayor Furlong: Great, thank you. Appreciate you working with staff to try to accommodate that. OUTSET, INC., LOCATED AT 2460 GALPIN COURT, APPLICANT: EDEN TRACE CORPORATION: REQUEST FOR SITE PLAN APPROVAL FOR A 48,000 SQUARE FOOT OFFICE/WAREHOUSE BUILDING WITH VARIANCES. 8 City Council Summary - May 29, 2007 Public Present: Name Address Tom & JoEllen Radermacher 2479 Bridle Creek Trail Dan Luna 2483 Bridle Creek Trail Brian Houwman New Brighton Kate Aanenson presented the staff report and Planning Commission update on this item. Mayor Furlong asked about precedence with approval of the sign variance and then opened the meeting for public comment. Tom Radermacher, 2479 Bridle Creek Trail asked for clarification on the location of the retaining wall in relation to the stakes that are currently out on the property and how that will affect loss of mature oaks on the adjoining outlot. Dan Luna, 2483 Bridle Creek Trail stated his concern is how soon construction can begin on the berm. JoEllen Radermacher, 2479 Bridle Creek Trail expressed concern with the hours of operation and the external operation of vehicles at night. After comments by council, the following motion was made. Councilman Peterson moved, Councilwoman Ernst seconded that the City Council approves Site Plan for a 48,042 square-foot, one-story office warehouse building with a Variance for a 12.9 square-foot logo above the main entry, plans prepared by Houwman Architects, dated 4/13/07, subject to the following conditions: 1.Architectural elements, such as the use of tiling, creating colored block patterns or the use of circular windows, shall be added in the wall panels on the north side of the building to provide additional articulation. 2.The developer shall connect the internal sidewalks to the public sidewalk in Galpin Court. Pedestrian ramps shall be installed at all curbs along this pathway. 3.The berm on the north side of the building shall be extended into Outlot C, Chanhassen West Business Park. 4.The Park Dedication Fee for Lot 5, Block 2 is $39,960.58 to be paid at the time of building permit issuance. 5.The applicant shall revise the landscape plan to show a total of 19 overstory trees within the vehicular use area. Two landscape peninsulas shall be added to the west parking area. 6.Tree preservation fencing is required to be installed prior to any construction around existing trees in Outlot C and any trees preserved along the north property line. 7.A 10-foot clear space must be maintained around fire hydrants, i.e. street lamps, trees, shrubs, bushes, Xcel energy, Qwest, cable TV and transformer boxes. 8.No burning permits shall be issued for trees to be removed. Trees and shrubs must either be removed from site or chipped. 9 City Council Summary - May 29, 2007 9.A Storm Water Pollution Prevention Plan shall be developed by the engineer for the site. The SWPPP shall be submitted to the City for review by the Carver Soil and Water Conservation District prior to beginning construction. The SWPPP shall be in place prior to applying for the NPDES Phase II Construction Permit. Additional information regarding SWPPP requirements can be obtained through the MPCA Storm Water Web Site. The SWPPP shall include all standard detail plates, sequencing of the project and seeding and mulching specifications. 10.Temporary and permanent erosion control plans and details shall be included in the plans. Temporary erosion control may consist of Type 1 mulch, as well as temporary and permanent seed mixes. 11.Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. 12.All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 13.Inlet controls are needed for all inlets throughout the project and shall be installed within 24 hours of inlet installation prior to casting. Filter fabric held down by steel plates with 12 inches of ¾-inch rock over each cover may be used. Once casting of inlets takes place, inlet controls shall be installed within 24 hours. Inlet protection shall be maintained on a regular basis. The plans and SWPPP shall be revised to include standard details for all inlet protection devices. 14.Chanhassen Type 2, Heavy Duty silt fence shall be installed around all wetlands and stormwater ponds; Chanhassen Type 1 silt fence shall be used around the remaining areas. All areas of silt fence shown on the plan that are not parallel to the proposed contours of the property shall have J-Hooks installed every 50 feet. 15.Erosion control shall be installed and inspected prior to any site grading. 16.Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as needed. Provisions for street cleaning shall be included in the SWPPP. 10 City Council Summary - May 29, 2007 17.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (i.e. Carver County Water Resource Management Area, Minnesota Pollution Control Agency) and comply with their conditions of approval. 18.The plan must be revised so that the grades over the existing storm sewer on the west side are not altered. 19.The plans must be modified so that the wall is a minimum of 15 feet from the storm sewer. 20.The property owner must sign an encroachment agreement for the western retaining wall. 21.The developer’s engineer must submit a sketch verifying that construction of the retaining wall on the east side of the property will not compromise the tree preservation area within Outlot C. 22.The contractor must call the City to inspect the connection to the sanitary sewer manhole. 23.The buildings are required to have an automatic fire extinguishing system. 24.The plans must be prepared and signed by design professionals licensed in the State of Minnesota. 25.Retaining walls over four feet high must be designed by a professional engineer and a permit must be obtained prior to construction. 26. The total sign area for the building shall not exceed 73 square feet including the approved logo. All voted in favor and the motion carried unanimously with a vote of 4 to 0. 1(c). APPROVAL OF ORDINANCE AMENDMENTS TO CHAPTER 20, ZONING, CHANHASSEN CITY CODE. Kate Aanenson reviewed the amendments to Chapter 20 and provided background information on each change. Debbie Lloyd, 7302 Laredo Drive asked that the section pertaining to highway setbacks be tabled for more research. After council discussion and clarification, the following motion was made. Councilwoman Ernst moved, Councilman Peterson seconded to approve the Ordinance Amendments to Chapter 20, Zoning, Chanhassen City Code as presented. All voted in favor and the motion carried unanimously with a vote of 4 to 0. COUNCIL PRESENTATIONS: Councilman Litsey updated the council on an ad hoc Heritage Preservation Committee that has been formed. Generally three things that have filtered out through that process in terms of what needs to be looked at are potentially partnering with the city to form a Heritage Preservation Committee, forming a Chanhassen Historical Society that 11 City Council Summary - May 29, 2007 may or may not partner with Carver County Historical Society, and forming a specific task force to look at preserving the Historic St. Hubert's Church. ADMINISTRATIVE PRESENTATIONS: None. CORRESPONDENCE DISCUSSION. None. Councilwoman Ernst moved, Councilman Litsey seconded to adjourn the City Council meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 8:25 p.m.. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 12