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01-08-2024 City Council Agenda and PacketA.5:30 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the lower level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A.1 Review City Council Chamber Design A.2 Discuss Civic Campus Budget A.3 Discuss 2024 Council Priorities A.4 Discuss 2024 Legislative Priorities A.5 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS C.1 Proclamation Designating January 9, 2024 as Bob Generous Day C.2 Commission Vacancies D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Approve City Council Minutes dated December 11, 2023 D.2 Approve City Council Work Session Minutes dated November 27, 2023 AGENDA CHANHASSEN CITY COUNCIL MONDAY, JANUARY 8, 2024 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.3 Receive Planning Commission Minutes dated November 6, 2023 D.4 Receive Park and Recreation Minutes dated November 28, 2023 D.5 Receive Park and Recreation Minutes dated October 24, 2023 D.6 Receive Environmental Commission Minutes dated October 11, 2023 D.7 Receive Economic Development Commission Minutes dated November 14, 2023 D.8 Approve Claims Paid dated January 8, 2024 D.9 Approve Site Plan for Affinitech located at 2451 Galpin Court D.10 Appoint Acting Mayor D.11 Designate Official Newspaper D.12 Appointments to the SouthWest Transit Commission D.13 Appointments to the Fire Relief Association Board of Trustees D.14 Amendment to the Investment Policy section of the City of Chanhassen Financial Policies D.15 Determining the City will not Waive the Statutory Tort Limits D.16 Resolution 2024-XX: Authorization of Electronic Transfer of Funds D.17 Resolution 2024-XX: Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations D.18 Resolution 2024-XX: Declaring Official Depositories for City Funds D.19 ITEM POSTPONED: Approve Professional Services Agreement with SEH, Lake Ann Park Preserve E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). F.PUBLIC HEARINGS F.1 Adopt Wildlife Management Plan F.2 Resolution 2024-XX: Accept Feasibility Study, Conduct Public Improvement Hearing, and Authorize Preparation of Plans and Specifications for the 2024 City Pavement Rehabilitation Project No. 24-01 G.GENERAL BUSINESS H.COUNCIL PRESENTATIONS 2 I.ADMINISTRATIVE PRESENTATIONS J.CORRESPONDENCE DISCUSSION K.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers prior to the meeting. A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen residents. An additional thirty minutes may be provided after General Business items are complete at the discretion of the City Council. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. Comments may also be emailed to the City Council at council@chanhassenmn.gov. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item January 8, 2024 Item Review City Council Chamber Design File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Matt Unmacht, Assistant City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Members of the BKV Design team will attend the meeting to share designs for the layout of the City Council chambers. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 4 ATTACHMENTS 5 City Council Item January 8, 2024 Item Discuss Civic Campus Budget File No.Item No: A.2 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Discussion Motion Type N/A Strategic Priority Asset Management SUMMARY Members of the Civic Campus design and construction team will join the City Council with an update and overview of the project budget following the now completed estimating phase. The project team is meeting on Thursday and items may be added to the packet following that meeting. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 6 ATTACHMENTS 7 City Council Item January 8, 2024 Item Discuss 2024 Council Priorities File No.Item No: A.3 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Discussion Motion Type N/A Strategic Priority N/A SUMMARY Mayor Elise Ryan will lead the City Council in a discussion on goals and priorities for 2024. 2024 is the final year of the city's 2021-2024 Strategic Plan. More info at: https://www.chanhassenmn.gov/about-us/strategic-plan BACKGROUND DISCUSSION BUDGET 8 RECOMMENDATION ATTACHMENTS 9 City Council Item January 8, 2024 Item Discuss 2024 Legislative Priorities File No.Item No: A.4 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Discussion Motion Type Simple Majority Vote of members present Strategic Priority Communications SUMMARY Each year the City Council adopts Legislative Priorities. This provides the framework as staff works toward the implementation of Council-established priorities. The city is represented on legislative matters by Lockridge, Grindal, and Nauen. In addition, the city participates in a number of advocacy efforts in partnership with others, such as the League of Minnesota Cities, Municipal Legislative Commission, Metro Cities, and others. Generally, these organizations promote policies that strengthen the community and are consistent with the Council’s priorities. BACKGROUND In 2023, the city received strong support and enjoyed excellent communication with our legislators. The City Council thanked Senator Julia Coleman and Representative Lucy Rehm for their partnership and advocacy at meetings in August and September 2023. Key accomplishments included securing the ability to hold a referendum on a local options sales tax in November 2024 and funding for West 82nd 10 Street and Highway 5. Key priorities for 2024 include continued advocacy for funding of Highway 5 with emphasis on the intersection of Highways 5 and 41, as well as a request for State Bonding dollars to assist with the construction of the Chanhassen Bluffs Sports Complex. The Senate Capital Investment committee will visit Chanhassen to learn more about this project in January. DISCUSSION BUDGET RECOMMENDATION The Chanhassen City Council should discuss, make any modfications, and then consider adoption of the 2024 Legislative Priorities on the January 22, 2023 agenda. ATTACHMENTS 2023 Legislative Priorities 2024 Legislative Priorities (draft) 11 1. Transportation a. Regional projects should have regional funding sources. TH 5 Project Improvements (West of TH 41 to Norwood Young America): This joint project with MnDOT, Carver County, and the Cities of Victoria, Waconia, Norwood Young America, and Chanhassen to expand corridor four lanes. The city specifically advocates for the implementation of the Arboretum Area Transportation Plan. W 82nd Street: 82nd Street is a dirt road and the final gap in County Road 18. The road is not adequate or safe to serve as an alternative to Highway 5. b. Funding for Metropolitan State Aid should be maintained to ensure local communities can address issues on these high-volume roads. 2. Local Option Sales Tax Allow the city to seek resident support to implement a ½ cent sales tax to fund a regional recreational facility. 3. Building Fees The city believes strongly that development should pay for development, and costs for those services should not be passed on to existing residents through increased property taxes. The City of Chanhassen supports fees and regulations necessary for new development to pay for itself. The City of Chanhassen disagrees with the recent Housing First (BATC) publications, which state that city building fees cause housing in Chanhassen to not be affordable. Based on city calculations, the fees charged for a new home in Chanhassen, including all development and building fees, are less than 5% of the total cost of the average new home in Chanhassen, but provide return on investment for those homeowners through inspections, infrastructure, and amenities. Local governments must ensure new developments meet established standards for the safety of future residents, and building permits play an essential role in advancing these oversight responsibilities. 4. Support Suburban Transit Agencies Chanhassen supports suburban transit agencies, in concurrence with the findings of the 2021 Governor’s Blue Ribbon Committee Report. The creation of these agencies provided residents and businesses with a desired service that met their needs while maintaining financial and management controls. The State should refrain from infringing on the ability of local agencies to provide and control bus services for the benefit of area businesses and residents. Suburban riders are an integral part of the suburban transit system. 5. Unfunded Mandates Chanhassen opposes current and future statutory changes that create mandated tasks requiring new or added local costs without a corresponding funding mechanism. Without a funding source, Chanhassen is potentially in the position of having to increase property taxes and/or fees. These unfunded mandates add to the responsibilities for cities and the ability to fund traditional service needs. CITY OF CHANHASSEN2023 Legislative Priorities 12 6. Local Governance & Restriction on Local Government Budgets: The city strongly supports participation in cooperative arrangements but firmly opposes any effort to weaken the ability of local governments to provide the best services and benefits for their communities (levy limits, unfunded mandates, cooperative purchasing, and ability to grant variances). Local budgets are subject to intense public scrutiny. Inflation alone forces cities to spend more money to maintain current service levels. The people who know what is best for this city are the people who live and work here. 7. Environmental Wetland permitting processes are too time-consuming and slow down development processes. The State should research streamlining one or more of the following processes: Wetland Conservation Act, Clean Water Act requirements, EPA Standards, Regulatory Rules, etc., especially when it comes to Army Corp of Engineers (ACOE) jurisdictional impacts. 8. Water Resources Protection Funding The city supports a program that would provide a stable funding source for water resource protection improvements. The program could be similar to the Municipal State Aid program. 9. Fiscal Disparities Explore modifications to the fiscal disparities program to reduce the imbalances inherent in the current formula. The fiscal disparities program was created in 1971. Although the metro area’s population has grown by over 1.5 million people since then, the formula for fiscal disparities has remained the same. As the population grows, the need for retail services to support residents grows. Individual cities and their property taxpayers take the lead in developing regional, retail, and service assets that support residents and visitors to the area. In addition to the cost of planning and developing these assets, retail and service industries consume significant city services, particularly in the area of public safety, as well as impose substantial burdens on local roads, bridges, and other transportation infrastructure. Legislative Priorities for Other Agencies SouthWest Transit Metro Cities 2022 Legislative Policies Carver County Issue #13 League of MN Cities Legislative Policies Municipal Legislative Commission 13 14 1. Transportation a. Regional projects should have regional funding sources. TH 5 Project Improvements (West of TH 41 to Norwood Young America): This joint project with MnDOT, Carver County, and the cities of Victoria, Waconia, Norwood Young America, and Chanhassen will expand the corridor to four lanes. The city supports the implementation of the Arboretum Area Transportation Plan, specifically improvements at the Highway 5 and Highway 41 intersection. W 82nd Street: Support the amendment to include construction as an eligible reimbursement expense. b. Funding for Metropolitan State Aid should be maintained to ensure local communities can address issues on these high-volume roads. 2. State Bonding Request Provide up to $22 million to support the construction of a regional recreational asset to serve the growing southwest metro population. 3. Building Fees The city believes strongly that development should pay for development, and costs for those services should not be passed on to existing residents through increased property taxes. The City of Chanhassen supports fees and regulations necessary for new development to pay for itself. The City of Chanhassen disagrees with the recent Housing First (BATC) publications, which state that city building fees cause housing in Chanhassen to not be affordable. Based on city calculations, the fees charged for a new home in Chanhassen, including all development and building fees, are less than 5% of the total cost of the average new home in Chanhassen, but provide return on investment for those homeowners through inspections, infrastructure, and amenities. Local governments must ensure new developments meet established standards for the safety of future residents, and building permits play an essential role in advancing these oversight responsibilities. 4. Support Suburban Transit Agencies Chanhassen supports suburban transit agencies, in concurrence with the findings of the 2021 Governor’s Blue Ribbon Committee Report. The creation of these agencies provided residents and businesses with a desired service that met their needs while maintaining financial and management controls. The State should refrain from infringing on the ability of local agencies to provide and control bus services for the benefit of area businesses and residents. Suburban riders are an integral part of the suburban transit system. 5. Unfunded Mandates Chanhassen opposes current and future statutory changes that create mandated tasks requiring new or added local costs without a corresponding funding mechanism. Without a funding source, Chanhassen is potentially in the position of having to increase property taxes and/or fees. These unfunded mandates add to the responsibilities for cities and the ability to fund traditional service needs. CITY OF CHANHASSEN2024 Legislative Priorities 15 6. Local Governance & Restriction on Local Government Budgets: The city strongly supports participation in cooperative arrangements but firmly opposes any effort to weaken the ability of local governments to provide the best services and benefits for their communities (levy limits, unfunded mandates, cooperative purchasing, and ability to grant variances). Local budgets are subject to intense public scrutiny. Inflation alone forces cities to spend more money to maintain current service levels. The people who know what is best for this city are the people who live and work here. 7. Environmental Wetland permitting processes are too time-consuming and slow down development processes. The State should research streamlining one or more of the following processes: Wetland Conservation Act, Clean Water Act requirements, EPA Standards, Regulatory Rules, etc., especially when it comes to Army Corp of Engineers (ACOE) jurisdictional impacts. 8. Water Resources Protection Funding The city supports a program that would provide a stable funding source for water resource protection improvements. The program could be similar to the Municipal State Aid program. 9. Fiscal Disparities Explore modifications to the fiscal disparities program to reduce the imbalances inherent in the current formula. The fiscal disparities program was created in 1971. Although the metro area’s population has grown by over 1.5 million people since then, the formula for fiscal disparities has remained the same. As the population grows, the need for retail services to support residents grows. Individual cities and their property taxpayers take the lead in developing regional, retail, and service assets that support residents and visitors to the area. In addition to the cost of planning and developing these assets, retail and service industries consume significant city services, particularly in the area of public safety, as well as impose substantial burdens on local roads, bridges, and other transportation infrastructure. Legislative Priorities for Other Agencies SouthWest Transit Metro Cities 2022 Legislative Policies League of MN Cities Legislative Policies Municipal Legislative Commission 16 City Council Item January 8, 2024 Item Future Work Session Schedule File No.Item No: A.5 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City Council is tentatively scheduled to hold the following work sessions: January 22, 2024 Gorra property discussion Chanhassen Bluffs Sport Complex and 2024 Referendum discussion February 12, 2024 Downtown Traffic Study and Downtown Redevelopment Vision - continued discussion Civic Campus Design Updates Lifeguard at Lake Ann discussion February 26, 2024 17 Short Term Rental Ordinance, One-Year Lookback and Evaluation Commission Interviews March 11, 2024 Commission Interviews March 18, 2023 City Manager Performance Review Pending items: Road funding discussion Broadband Service SAC Policy Downtown Wayfinding Update Audit presentation (May 13 or 20) BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 18 City Council Item January 8, 2024 Item Proclamation Designating January 9, 2024 as Bob Generous Day File No.Item No: C.1 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Senior Planner Bob Generous will retire on January 8, 2024, after dedicated service to the city since September 27, 1993. In acknowledgment of his outstanding contributions, the city aims to honor him by proclaiming January 9, 2024, as Bob Generous Day. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 19 ATTACHMENTS Bob Generous Day Proclamation 2024 20 OFFICE OF THE MAYOR CITY OFCHANHASSENJanuary 9, 2024 Mayor Elise Ryan BOB GENEROUS DAY PROCLAMATION JANUARY 9, 2023 Bob Generous began his service to the City of Chanhassen as a Planner II in the city’s Planning Department on September 27, 1993. He was promoted to Senior Planner in 1996, a role that he would fill until his retirement. Bob has dedicated his career to serving the residents and businesses of Chanhassen for 30 years; and Bob is fondly remembered for pioneering the video interview well ahead of his time. His interview process in 1993 included the submission of a taped interview on VHS, as he was relocating from Cape Coral, Florida; and Over the years, Bob logged a lot of lunchtime games of racquetball and wall ball, always making sure to extend the invitation to new employees and help them feel welcome; and Bob received his American Institute of Certified Planner Certification in 1994 and completed the necessary ongoing professional development and knowledge to maintain that certification until his retirement; and Bob has been part of so much of the city’s growth. Since Bob started in 1993, the city’s population has doubled. He played an integral role on projects that continue to be an important of the community, including the West Village Shopping Center anchored by Lunds and Byerly’s, the Arboretum Business Park, the home of LifeTime Fitness, Westwood Church, the Audubon Motorplex, and countless residential neighborhoods; and Bob was also central to the development of Villages on the Pond, one the first mixed-use developments in the Metro Twin Cities, a concept that would become the preferred style of development in downtowns across the country; and Bob was consistently described as a friendly ambassador for Chanhassen. His approachable and down-to-earth attitude made him a go-to resource for residents and staff alike; and Bob played a significant role in the long-term planning function of the city, and in particular, was integral to the development of the Comprehensive Plan updates in 2000, 2010, and 2020; and As a Senior Planner, Bob provided mentorship, friendship, and guidance to the many individuals who served in the role of Planner I and Planning Intern who have gone on to careers in planning, development, and management. His willingness to give his time and expertise resulted in better outcomes not only for Chanhassen but for other organizations as well; and I, Mayor of the City of Chanhassen, do hereby designate the 9th of January 2024 as Bob Generous Day. On behalf of Chanhassen residents, businesses, and community groups alike, this day shall pay tribute to and recognize the substantial contributions Bob has made to protect our community’s health, safety, and quality of life. WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, RESOLVED, WHEREAS, WHEREAS, WHEREAS, 21 City Council Item January 8, 2024 Item Commission Vacancies File No.Item No: C.2 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The terms of the following Commissioners will expire on March 31, 2024: Planning Commission Kelsey Alto Erik Johnson Park & Recreation Commission Matt Kutz Heather Markert Don Vasatka Environmental Commission Kristin Fulkerson Greg Hawks Scot Lacek 22 Commission on Aging Jim Camarata Laura Baumtrog Gwen Block Economic Development Commission None There are a total of 11 vacancies: Planning Commission: 2 three-year terms Park & Recreation Commission: 3 three-year terms Environmental Commission: 3 three-year terms Commission on Aging: 3 three-year terms Three-year terms will end on March 31, 2027. NOTE: Terms for the Youth Commissioners on the Park & Recreation, Economic Development, and Environmental Commissions expire on July 31, 2024, and will be advertised and appointed in the summer of 2024. Applications for commission vacancies are available on the city's website at www.chanhassenmn.gov/commissions starting on January 11, 2024. The application deadline is Friday, January 26, 2024. The City Council will interview commission applicants at their February 26 and March 11, 2024 Work Sessions. Appointments will take place at the March 18, 2024, City Council meeting. BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Notice of Commission Vacancy 23 City of Chanhassen Notice of Commission Vacancies The City of Chanhassen is seeking applicants to fill vacancies on various commissions. Terms begin in April 2024 and are for three years unless otherwise noted. No prior experience is required to apply. Applicants will be required to interview with the City Council and appointments will be made on March 11, 2024.Application forms are available online at www.chanhassenmn.gov/commissions.Applications will be accepted until noon on Friday, January 26, 2024. Planning Commission:This Commission is an advisory body to the City Council that makes recommendations regarding site plans, subdivisions, special use permits, land use, and zoning regulations.The Commission also provides input into plans and programs that will have a long-term impact on the community, e.g. the Comprehensive Plan and special studies.Commission members must be good listeners, inquisitive, and commit to being prepared for each meeting by reading staff reports prior to the meetings.Meetings occur on the first and third Tuesdays of each month at 6:00 p.m. at City Hall with an average caseload of two items per meeting.Two 3-year positions are available. Park & Recreation Commission:This Commission acts as an advisory board to the City Council, reviewing all recreation, leisure, and park-related issues.This includes park development, recreation programming,and implementation of the recreation section of the Comprehensive Plan.Meetings occur on the fourth Tuesday of each month at 6:00 p.m.at City Hall.Three 3-year positions are available. Environmental Commission:This Commission acts as a public outreach and education board for the City Council.Issues addressed by the Commission include water quality, forestry, stormwater management, and water conservation education.Meetings occur on the second Wednesday of each month at 6:00 p.m. at City Hall.Three 3-year positions are available. Commission on Aging:This Commission examines the needs of 55+ older adults in the community and reviews issues such as housing, information and referral services, outreach and programing, and transportation.Qualities being sought by the Commission include being enthusiastic, a team player, reliable, patient and flexible. Meetings occur on the third Friday of each month at 10:00 a.m. at City Hall.Three 3-year positions are available. (Publish in the Chanhassen Villager on January 11 & 25, 2024) 24 City Council Item January 8, 2024 Item Approve City Council Minutes dated December 11, 2023 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council minutes dated December 11, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS City Council Regular Meeting Minutes dated December 11, 2023 25 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 11, 2023 Mayor Ryan called the meeting to order at 7:00 p.m. Boy Scout Troop 330 led the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman Schubert, Councilman von Oven, and Councilman Kimber. COUNCIL MEMBERS ABSENT:None. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Kelly Grinnell, Finance Director; and Andrea McDowell Poehler, City Attorney. PUBLIC PRESENT: Boy Scott Troop 330 Scott Jesse, Scoutmaster, Boy Scout Troop 330 PUBLIC ANNOUNCEMENTS: Mayor Ryan invited individuals to the Civic Campus Open House on December 12 at the Senior Center from 4 p.m. to 6 p.m. to see the design and plans for future downtown and civic campus development. CONSENT AGENDA: Councilman McDonald motioned, and Councilman Kimber seconded that the City Council approve the following consent agenda items 1 through 13 pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated November 27, 2023 2. Receive Planning Commission Meeting Minutes dated November 6, 2023 3. Approve Claims Paid dated December 11, 2023 4. Approve Application for Exempt Gambling Permit for UnitedHealthcare Children’s Foundation at Camp Fire, Minnesota 5. Approve Contract for 2024 Policing Services with Carver County Sheriff’s Office 6.Resolution 2023-92: Mediacom Cable Television Franchise – Extension to April 8, 2024 7.Resolution 2023-93: Adopt the 2024 Pay Compensation Plan 8.Resolution 2023-94:Approving the Application for Metropolitan Council Environmental Services 2024 Private Property Inflow and Infiltration Grant Program 26 City Council Minutes – December 11, 2023 2 9.Resolution 2023-95:Approve a Joint Powers Agreement with Carver County for the Powers Boulevard and West 78th Street Intersection Improvement Project 10.Resolution 2023-96:Authorize Construction Services Contract for 2023 Stormwater Pond Maintenance Project 11.Resolution 2023-97:Call Public Improvement Hearing for the 2024 City Pavement Rehabilitation Project No. 24-01 12.Resolution 2023-98: East Water Treatment Plant Biological Treatment Pilot Study 13.Resolution 2023-99: Approve Contract for 2024 City Tree Contractor with Shadywood Tree Experts All voted in favor, and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Scott Jesse, Scoutmaster for Boy Scout Troop 330, explained that the troop is working on their Citizenship and the Community Merit Badge. The scouts need to observe how a City Council meeting is conducted. PUBLIC HEARINGS. 1. Approve Proposed Liquor License Fees for 2024 Matt Unmacht, Assistant City Manager, provided a background on the Chanhassen Liquor License Fees and shared the process to create the updated proposed liquor license fees. He shared the phased approach for the fee increase. Councilman von Oven asked what prompted the liquor license fee change. Mr. Unmacht stated the City Clerk realized the fees had not changed in many decades. The City needs to meet State standards for what the liquor license fees should be, and the staffing needs to process liquor licenses have changed. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Mayor Ryan commented on the phased liquor license fee changes to provide businesses with opportunities to prepare for the changes over the course of time. Councilwoman Schubert moved, and Councilman von Oven seconded that the City Council approve the amended liquor license fees for 2024 to be included in the 2024 Fee Schedule. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. 27 City Council Minutes – December 11, 2023 3 2. Resolution 2023-100: Truth-in-Taxation Public Hearing on the 2024 Budget – Approving the 2024 Final Budget, 2024-2028 Capital Improvement Plan, and Final 2023 Tax Levy, Collectible in 2024; and Ordinance 720: Adopt 2024 City Fees and Charges Schedule and Approve Summary Ordinance 720 for Publication Purposes. Finance Director Grinnell presented information about the 2024 budget process. The staff started working on the 2024 budget in 2023 with various meetings and work sessions throughout the fall before the Truth and Taxation meeting. Ms. Grinnell discussed budgeting principles and constraints, including cash flow, long-term solvency, service-level solvency, and a balanced budget. The city considered the tax levy and how to keep it at a minimum level while providing necessary services. The city faces various budget constraints, including utility rates and ongoing maintenance needs. Ms. Grinnell shared that the Chanhassen Consolidated Annual budget is $69.7 million, divided into $49.8 million for governmental funds and $19.9 million for enterprise funds. She shared the capital project funds are higher than normal at $31.7 million due to some additional street projects, including Galpin Boulevard improvements. The utility funds have also increased due to street improvements. Ms. Grinnell provided an overview of the 2024 general fund budget, including the total revenues and expenditures, which shows a $90,000 surplus. She noted different factors contributing to these changes, including the transportation infrastructure management fund changes, county policing contracts, park and recreation increases, and a full-time firefighter position. The City Council directed the city to set aside $40,000 of the surplus for future health insurance premium increases and $50,000 for park projects. Ms. Grinnell shared the property tax increases and charges for services, with property tax compromising 75 percent of the general fund. She shared general fund expenditures, including public safety, public works, and parks and recreation. Ms. Grinnell provided an overview of the special revenue fund budget, including charitable gambling, cemetery, cable franchise, and grants. She stated they are phasing out the cable franchise into the general fund. The grant fund includes money for special projects, such as American Rescue Plan Act (ARPA) funds for the Lake Ann Park Preserve Project. Ms. Grinnell provided an overview of the proposed 2024-20248 capital improvement and project funds budgets, vehicle and equipment fund budget, capital facilities fund budget, park development fund budget, transportation infrastructure management fund budget, and pavement management fund budget. She shared the 2024 projected total for the capital improvement projects was higher than normal but returns to an average amount from 2025 to 2028. She noted the civic campus project is not included in the capital improvement project funds. She compared the 2023-2024 water fund revenue, sewer fund revenue, and stormwater fund revenue. She explained the city expects to issue bonds in 2024 for various street projects. She provided an example of an average monthly utility bill for residents, with small increases for water, sewer, and stormwater usage. Ms. Grinnell compared the levy across 2024 to 2028, which is at a 7.4 percent increase for 2024. This proposed levy increase falls at the lower end of the spectrum compared to other metro cities with a similar population. Finally, she provided projected cost impacts to different homes throughout Chanhassen. 28 City Council Minutes –December 11, 2023 4 Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Mayor Ryan thanked Finance Director Grinnell for a thorough presentation and budgetary work throughout the year. She shared that the tax burden slide was helpful so city staff and the City Council could answer various questions. She encouraged staff to consider how to present this information to residents. Councilman Kimber moved, Councilman von Oven seconded that the Chanhassen City Council adopt a resolution approving the 2024 final budget, 2024-2028 Capital Improvement Plan, and Final 2023 tax levy, collectible in 2024, and adopt an ordinance adopting the 2024 City Fees and Charges Schedule and approving a summary ordinance for publication. All voted in favor,and the motion carried unanimously with a vote of 5 to 0. GENERAL BUSINESS None. COUNCIL PRESENTATIONS.None. ADMINISTRATIVE PRESENTATIONS. Mayor Ryan thanked the Park and Recreation staff for their work on their light display and Councilwoman Schubert for the time spent emceeing for the event. She thanked staff and Council members for the time they spent during City Council Work Sessions. CORRESPONDENCE DISCUSSION. 1.Letter of Support for the Highway 5 and Highway 41 Intersection Project Funding Request dated November 20, 2023 2.Advanced Notice for the Future 2025 City Pavement Rehabilitation Project 3.Neighborhood Open House Invitation for 2024 City Pavement Rehabilitation Project Councilwoman Schubert moved, and Councilman McDonald seconded to adjourn the meeting. All voted in favor,and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:11 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 29 City Council Minutes – December 11, 2023 5 30 City Council Item January 8, 2024 Item Approve City Council Work Session Minutes dated November 27, 2023 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Work Session minutes dated November 27, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 31 City Council Work Session minutes dated November 27, 2023 32 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES NOVEMBER 27, 2023 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman von Oven, Councilwoman Schubert, and Councilman Kimber. COUNCIL MEMBERS ABSENT:None. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Charlie Howley, Public Works Director/City Engineer; Samantha DiMaggio, Economic Development Manager; Jerry Ruegemer, Park and Recreation Director; Rick Rice, IT Manager; Kelly Grinnell, Finance Director; Ari Lyksett, Communications Manager; Joe Seidl, Surface Water Engineer; and Kim Meuwissen, City Clerk. PUBLIC PRESENT: Brandon Bordon, Kimley-Horn Tim Klockziem, Kimley-Horn Nick Anhut, Ehlers Paul Moline, Carver County Andrew Dickhart, Carver County Judy Harder, 541 West 78th Street DOWNTOWN TRAFFIC STUDY Public Works Director/City Engineer Charlie Howley introduced Brandon Bordon from Kimley- Horn, who performed the downtown traffic study. Mr. Bordon provided the project background and identified the project study area, which includes 17 intersections along Market Boulevard, West 78th Street, and Great Plains Boulevard. Mr. Bordon presented slides on levels of service, existing conditions analysis, Highway 5 intersection queuing, other existing conditions observations, future “no-action” analysis, and no-action conditions level of service. Market Boulevard improvement options and findings were presented, including a multi-lane roundabout at Market Boulevard and West 78th Street and three-lane and five-lane options on Market Boulevard. West 78th Street findings and lane reduction level of service were also presented. An analysis of Highway 5 was shared along with slides showing access management recommendation options which included converting the west intersection of West 79th Street to a right-in/right-out only, realigning the west intersection of West 79th Street north to align with the east intersection, or provide a connection between Market Street and West 79th Street and limit access to West 79th Street at Market and Great Plains Boulevards. Mr. Bordon concluded the presentation with recommendations for the Market Boulevard improvement project and long- term improvement recommendations in the area. The City Council asked questions and discussed the options presented. Mr. Howley added that the traffic study was only a draft and would not be finalized until after crash and safety records were studied and the council’s comments were incorporated. The consultant will provide an update at the February 12, 2024, City Council Work Session. 33 City Council Work Session Minutes – November 27, 2023 2 DOWNTOWN REDEVELOPMENT PROJECT TAX INCREMENT FINANCING Economic Development Manager Samantha DiMaggio reviewed the proposed Roers downtown development project, which includes two new mixed-use buildings. The anticipated timeline includes land use applications to be submitted by Roers to the city before December 17, 2023, review by the Economic Development Commission on January 9, 2024, a public hearing at the January 16, 2024, Planning Commission meeting, and City Council review and approval on February 12, 2024. Closing on the property is anticipated to take place in June 2024. Ms. DiMaggio stated the goals for tonight’s discussion are to demonstrate that this redevelopment project has a financial gap and to determine if there are additional conditions that need to be met to gain the City Council's support of the proposal. Ms. DiMaggio introduced Senior Municipal Advisor Nick Anhut of Ehlers to discuss potential tax increment financing for the proposed Roers downtown development in downtown Chanhassen. Mr. Anhut defined Tax Increment Financing (TIF) as a financing tool designed to encourage certain types of development that would not reasonably be expected to occur without public assistance. It is a part of an economic development strategy and solves a financial gap in project funding. Mr. Anhut shared a slide with a chart that provided an overview of how TIF works. TIF depends on the ability to improve the value and tax capacity of the parcels within the TIF district. Mayor Ryan recessed the work session at 6:55 p.m. Mayor Ryan reconvened the work session at 7:20 p.m. Mr. Anhut continued the presentation on the downtown redevelopment project tax increment financing. The site was evaluated and qualifies for a Renovation and Renewal TIF district, which carries a maximum term of 16 years to finance the project. Mr. Anhut reviewed the two active TIF districts in Chanhassen, the Venue Redevelopment and Lakes at Chanhassen Senior Living. Project financing and an analysis of the developer’s project budget were presented, as well as an analysis of the developer’s financing sources and the TIF district. Mr. Anhut reviewed the TIF public process and schedule. Ms. DiMaggio closed the presentation and asked the City Council for their input. The City Council discussed the presentation. Mayor Ryan requested improved communication with the public on this project proposal, along with education on how TIF works and the potential benefit to the community. Mayor Ryan surveyed the City Council, and they all agreed to move forward with providing TIF for the proposed Roers downtown development project. AQUATIC INVASIVE SPECIES (AIS) PROGRAM PRESENTATION Public Works Director/City Engineer Charlie Howley introduced Paul Moline and Andrew Dickhart from Carver County, who presented the AIS presentation along with Water Resources Engineer Joe Seidl. Mr. Dickhart reviewed the agenda of the presentation, which included a definition of AIS (aquatic organisms that invade ecosystems beyond their natural, historical range), the importance of AIS prevention, AIS program history, and Chanhassen AIS status. Mr. Dickhart explained why AIS is so invasive, the biodiversity, economic, and human health impacts, as well as the local impact. He stated the importance of prevention is to avoid expensive and long-term management. A slide of the AIS historical timeline from 2011 to the present was shown. Data and inspection costs for Lotus Lake and Lake Ann were provided, as well as the 34 City Council Work Session Minutes – November 27, 2023 3 status of AIS in Lotus Lake, Lake Ann, and Lake Susan, which included Eurasian Watermilfoil, Brittle Naiad, and Zebra mussels. Invasive species on the watchlist include Starry Stonewort and Hydrilla. Mr. Dickhart reiterated the importance of preventing the spread of AIS because of the ecological, economic, and human health impacts. The final slide presented a snapshot of the 2023 inspection schedule, inspection costs, and cost participation. Mayor Ryan thanked Mr. Moline and Mr. Dickhart for the presentation and the update. FINAL REVIEW OF PROPOSED 2024 LEVY, BUDGETS, AND CIP Finance Director Kelly Grinnell presented a final review of the 2024 preliminary budgets, the preliminary 2024-2028 Capital Improvement Plan (CIP), and the levy payable in 2024. The next step in the budget process is for the City Council to hold the Truth-in-Taxation public hearing and adopt the budgets, CIP, and levy on December 11, 2023. The City Council discussed the proposed budgets, 2024-2028 CIP, and levy amount and agreed to approve a final levy increase of 7.4%, which is the same as the preliminary levy increase set by the City Council on September 25, 2023. CHANHASSEN BLUFFS SPORTS COMPLEX Mayor Ryan reported that, since the October 9 City Council Work Session, no further conversations have taken place with Mr. Bahram Akradi of Life Time Fitness; however, there has been a follow-up conversation with Mark Nordland of Level 7 Development, informing him the city has not yet made any final decisions because the City Council needs to have additional conversations. They also discussed the downside of the local option sales tax and land price negotiations. The City Council is still interested in moving forward, but it would ultimately be decided by the residents. City Manager Laurie Hokkanen spoke with the city’s lobbyist, who advised against not moving forward with the referendum because the City of Bloomington was in a similar situation where they received permission from the legislature for a local option sales tax but chose not to move forward, and it was held against them for 28 years. Also, the legislature approved a three-year moratorium on issuing local option sales tax in 2023, resulting in a further delay. Mayor Ryan asked the City Council for their input on three available options: 1) choose not to move forward; 2) continue to move forward and explore the facility plan the developer initially presented to the city and negotiate financing and other funding options; or 3) start over and involve residents, athletic associations, and commissions, by offering a FlashVote to understand the needs and priorities of the community and determine what the facility should be, with the city incurring the design costs. Ms. Hokkanen stated that if the City Council wanted to move forward with a referendum to approve a local option sales tax, per state statute, a written notice of the election would need to be provided to the county auditor at least 74 days prior to the election, which would be August 23, 2024, for the November 5, 2024, General Election. The City Council discussed the options presented and agreed to continue to move forward with the facility by having conversations with the developer to ask questions and provide feedback. 35 City Council Work Session Minutes –November 27,2023 4 FUTURE WORK SESSION SCHEDULE December 11, 2023 Work Session Canceled January 8, 2024 2024 City Council Priorities Discussion 2024 Legislative Priorities City Council Roundtable January 22, 2024 Gorra Property Discussion February 12, 2024 Downtown Traffic Study Update Mayor Ryan adjourned the work session at 10:10 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 36 City Council Work Session Minutes –November 27,2023 5 FUTURE WORK SESSION SCHEDULE December 11, 2023 Final Review of Proposed 2024 Levy, Budgets, and CIP for all funds (if needed, TBD on November 27) January 8, 2024 2024 City Council Priorities Discussion 2024 Legislative Priorities City Council Roundtable January 22, 2024 Gorra Property Discussion The work session adjourned at p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 37 City Council Item January 8, 2024 Item Receive Planning Commission Minutes dated November 6, 2023 File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Planning Commission minutes dated October 11, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Planning Commission minutes dated November 6, 2023 38 CHANHASSEN PLANNING COMMISSION SPECIAL MEETING MINUTES NOVEMBER 6, 2023 CALL TO ORDER: Vice Chair Alto called the special meeting to order at 6:00 p.m. MEMBERS PRESENT: Erik Johnson, Kelsey Alto, Perry Schwartz, Edward Goff, Steve Jobe MEMBERS ABSENT: Chair Eric Noyes, Ryan Soller STAFF PRESENT: Rachel Arsenault, Associate Planner; Eric Maass, Planning Director PUBLIC PRESENT: None PUBLIC HEARINGS: 1. ORDINANCE XXX UPDATING MINIMUM PARKING STANDARDS Planning Director Eric Maass summarized the staff report, noting the updates discussed at the previous meetings regarding minimum parking standards. There were updates to the efficiency unit and one-bedroom parking requirements. There were also updates to parking requirements for assisted living facilities. There were additional updates for requirements for shopping centers. Commissioner Alto asked why there was a difference between full-liquor license parking requirements to non-liquor license parking requirements. Commissioner Schwartz asked why there were no requirements for handicapped parking spots or EV charging stations. Mr. Maass stated that the number of required handicap parking spots are established by the American Disabilities Act and state building code. Staff is supportive of EV charging spaces but did not feel comfortable requiring EV spaces at this point. Commissioner Goff requested clarification on the handicap requirements. He questioned whether the handicapped spaces would be included in the required total parking standards. Mr. Maass stated this would be included in the total parking standards. He did not think this needed to be clarified in the document. Commissioner Schwartz asked if staff would direct developers to this ordinance and the federal requirements to understand compliance requirements. Mr. Maass stated they connect developers with the city building officials to ensure handicap spots are created and in the correct location. Vice Chair Alto opened the public hearing. There were no public comments. Vice Chair Alto closed the public hearing. 39 Planning Commission Minutes – November 6, 2023 2 Commissioner Jobe moved, Commissioner Johnson seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed ordinance amending the minimum parking standards in City Code in relation to multi-family residential development, senior living development, as well as retail and shopping center development. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL OF MINUTES: 1. APPROVAL OF PLANNING COMMISSION MINUTES DATED OCTOBER 3, 2023 Commissioner Goff moved, Commissioner Jobe seconded to approve the Chanhassen Planning Commission summary minutes dated October 3, 2023 as presented. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. ADMINISTRATIVE PRESENTATIONS: Planning Director Eric Maass shared the Planning Commission should plan to review the site plan for the Civic Campus Project in January and February. ADJOURNMENT: Commissioner Schwartz moved, Commissioner Jobe seconded to adjourn the special meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission special meeting was adjourned at 6:11 p.m. Submitted by Eric Maass Planning Director 40 City Council Item January 8, 2024 Item Receive Park and Recreation Minutes dated November 28, 2023 File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Amy Weidman, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Park and Recreation Minutes dated November 28, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 41 Park and Recreation Commission Minutes dated November 28, 2023 42 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES NOVEMBER 28, 2023 Chair Vasatka called the meeting to order at 5:59 p.m. MEMBERS PRESENT: Don Vasatka, Chair; Heather Markert, Vice Chair; Dan Eidsmo; Matt Kutz; Jim Peck; Rob Swanson; and Youth Commissioner Nischay Pattanashetty. MEMBERS ABSENT: Scott Pharis. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation Manager; Mitchell Czech, Recreation Supervisor; Laurie Hokkanen, City Manager. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Peck moved, Commissioner Markert seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Jerry Ruegemer, Park and Recreation Director, reminded the Park and Recreation Commission the next meeting will be moved to December 12 and will be followed by a holiday social. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: None. GENERAL BUSINESS: 1. Civic Campus Project Update Laurie Hokkanen, City Manager, shared updated renderings of the Civic Campus Project, including images of City Hall and different park amenities. Ms. Hokkanen mentioned the design of the band shell is still under consideration. Commissioner Kutz asked if the band shell area was flat or gradually declined. Ms. Hokkanen shared it is flat because it can be used for ice skating in the winter, but the back area has some terraced seating for individuals to place lawn chairs. 43 Park and Recreation Commission Minutes – November 28, 2023 2 Ms. Hokkanen shared there was a lot of pavement during the design process and there has been a move to restore green space. There will be a public open house for individuals to look at these renderings. The first bid packages go out in late December, with the goal of construction for certain areas to start in May 2024 and finalize in 2026. Commissioner Peck inquired about the projected cost. Ms. Hokkanen stated $33 million. This estimate could change if an elevator was installed. There were cost estimates of $300,000 to $900,000 for this elevator. Jerry Ruegemer, Park and Recreation Director, shared the elevator would be located on the southside of the parking ramp. Chair Vasatka asked if the pickleball space was too close to the concert space and if the noise would disrupt concerts. Mr. Ruegemer stated if there were acoustic panels or screening they could install, they would consider it. Ms. Hokkanen shared that individuals questioned whether to switch the pickleball courts with the skatepark, but both areas produce noise. Chair Vasatka questioned whether the park building would be rentable. Mr. Ruegemer shared this option remains to be explored but is dependent on the finalized designs. Commissioner Markert asked if there was anything else slated in the park building space. Ms. Hokkanen stated there would be a large lobby to be used for a warming area during skating. The building space has been scaled back due to budgetary concerns, but she did not have a finalized floor plan. There will be one large room, bathrooms, a storage closet, and concessions. Chair Vasatka asked about the size of the park building. Mr. Ruegemer said the building was scaled back from 4000 square feet to 2000 square feet. Commissioner Markert inquired if there was a continuous path around the park and whether there would be an opportunity to rent rollerblades. Ms. Hokkanen appreciated the suggestion and will add the idea to the list. Chair Vasatka asked about the irrigation opportunity and storm water usage. Ms. Hokkanen provided an update that there is a storm water study in process, but she is not entitled to speak on this information at the time. Commissioner Markert questioned whether the building and park area would be lit up at night. Ms. Hokkanen shared it would be and they would use LED lights. Commissioner Kutz inquired whether there would be drinking fountains. Ms. Hokkanen shared individuals could enter the building to access water but would continue to consider additional water options. 2. Wildlife Management Plan Development 44 Park and Recreation Commission Minutes – November 28, 2023 3 Mr. Ruegemer shared the wildlife management plan, and focused specifically on deer population management, property protection, and vehicle safety. He reviewed the process to develop the plan. He addressed potential downfalls to the plan. Mr. Ruegemer detailed the population management process, which includes bait stations and professional sharp shooters with silencers to dispose of the deer in the evening between January and April. Commissioner Kutz asked whether the population management process would be published in the paper. Mr. Ruegemer confirmed the plan would be publicly shared and there would be public meetings prior to the adoption of the wildlife management plan. Commissioner Peck asked if the wildlife management plan would be a People for the Ethical Treatment of Animals Issue or a general safety issue. Chair Vasatka pointed out this is the United States Department of Agriculture and Department of Natural Resources recommendation. Commissioner Eidsmo asked whether this plan would be implemented in Spring 2024. Mr. Ruegemer shared they need to determine population counts and then file a permit to determine eligibility, so it would be implemented January 2025. Commissioner Eidsmo noted the state has encountered chronic wasting disease in the deer population and inquired about whether this would be considered. Mr. Ruegemer stated Chanhassen is not in a chronic wasting disease zone. Mr. Ruegemer shared the action steps would be to adopt the plan, including the goals and measures; obtain a permit; and notify residents of population reduction. Chanhassen will not focus on goose or turkey management reduction. Commissioner Kutz said there are hunters that hunt in Chanhassen who will be upset by this management plan. Mr. Ruegemer stated to hunt in Chanhassen, individuals need to be on ten- acre parcels, so there are limited opportunities to hunt in the city. Commissioner Swanson asked about the placement of the bait station. Mr. Ruegemer shared it would likely be on public property, but if it were on private property, the city would need to receive property owner permission. Commissioner Kutz shared the project seems costly and wondered whether there was data available already regarding vehicle accidents with deer. Chair Vasatka asked what the Department of Natural Resources considered to be suitable habitat in the deer population count. Mr. Ruegemer shared an example of Eden Prairies’ map to demonstrate the process for the population count. 45 Park and Recreation Commission Minutes – November 28, 2023 4 Commissioner Swanson asked for clarification of the numbers provided on the map. Mr. Ruegemer stated the numbers reflect the deer in the specific location. There would be a similar map produced for Chanhassen after a flyover is completed. Commissioner Markert appreciated the city setting up a framework for this process. Chair Vasatka asked whether the plan considered recommendations on deer feeding. Mr. Ruegemer communicated this could be something to implement and consider and other cities have a feeding ban. Commissioner Eidsmo shared he has not seen many deer throughout Chanhassen and wondered about the population in the city. Mr. Ruegemer confirmed a portion of the plan was to determine the deer population count. Mr. Ruegemer shared the current practices for goose management, which includes water quality testing and frequent beach cleaning. Chair Vasatka asked when a goose management plan would be implemented. Mr. Ruegemer shared the plan provides options for goose management. Commissioner Markert asked for the standards that would indicate a problem with the goose population. Mr. Ruegemer shared if geese became a nuisance, the plan would provide an avenue for citizens to help control the population. The plan would allow different associations to address geese populations. Commissioner Eidsmo asked if there was any hunting availability within Chanhassen. Mr. Ruegemer stated there would be very few options. Commissioner Markert asked about the rules for bow hunting. Bow hunters are required to have ten-acres available to hunt deer. Commissioner Swanson questioned whether coyotes or other nuisance animals were considered in the wildlife management plan. Mr. Ruegemer shared other nuisance animals, including beavers and coyotes, are not currently listed but could be implemented in the future. REPORTS: 1. Halloween Party Evaluation Priya Tandon, Recreation Manager, shared the Halloween Party was a record-breaking event. She reviewed the activities provided during the party. The most popular activities included trick- or-treating and carnival games. Student volunteers helped at the party. Chair Eidsmo asked about how to establish the volunteer process. Commissioner Markert suggested providing an announcement to each High School to receive more volunteers. 46 Park and Recreation Commission Minutes – November 28, 2023 5 Chair Vasatka asked about the investment in advertising in the Villager. Ms. Tandon would like to see data from multiple events in the Villager to better understand advertising’s effectiveness. Commissioner Kutz asked if there would be electronic signs throughout the city for advertisement purposes. Ms. Tandon shared they considered purchasing a portable electronic sign, but the cost was significant. Mr. Ruegemer stated they reviewed multiple electronic sign options, but the cost was too high. The public works department is purchasing signs similar to this and can be used for community events as well. Commissioner Markert shared an A-frame sign that is not always out for advertising catches her eyes more often. Ms. Tandon stated many of the A-frame signs are only put out for significant events. 2. Tree Lighting Ceremony & Holiday Events Preview Ms. Tandon shared Santa’s Workshop would be displayed throughout the holiday season. There is also a Letters to Santa mailbox for children and families. She shared that submissions are open for the annual gingerbread house decorating contest. There will be additional holiday events, including the holiday boutique, tree lighting with live reindeer, tour of lights, and the 55+ holiday party. Chair Vasatka shared the QR code on the website for the tree lighting was not working. Ms. Tandon will fix the QR code. Commissioner Swanson appreciated the tour of lights the last few years. 3. Picnic Reservation Fee Update Mitchell Czech, Recreation Supervisor, considered the picnic reservation opportunities and provided a report with charts to determine the feasibility of a half-day rental option. He shared staff would need an hour of transition time to allow for half-day rentals. There would be obstacles with maintenance staff providing transitions for these half-day rentals. Based on the data and duration of picnics, there would be less value in providing half-day rentals. Staff does not recommend half-day rental options for summer 2023. Chair Vasatka thanked Mr. Czech for the data and analysis. He requested there be a question about interest in half-day rentals in the surveys for summer 2023. Commissioner Swanson asked if there was a lot of interest in half-day rentals. Mr. Czech will continue to collect data for future consideration. Commissioner Kutz observed there is a bare spot near Lake Ann Park near the north of field three. He asked whether the space could be utilized for another rental. Mr. Ruegemer shared the challenge for this location would be parking. 47 Park and Recreation Commission Minutes – November 28, 2023 6 COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Eidsmo moved, Commissioner Swanson seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 7:48 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 48 City Council Item January 8, 2024 Item Receive Park and Recreation Minutes dated October 24, 2023 File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Amy Weidman, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Park and Recreation Minutes dated October 24, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Park and Recreation Minutes dated October 24, 2023 49 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES OCTOBER 24, 2023 Chair Vasatka called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Don Vasatka, Chair; Heather Markert, Vice Chair; Jim Peck; Rob Swanson; Scott Pharis; and Youth Commissioner Nischay Pattanashetty. MEMBERS ABSENT: Dan Eidsmo, Matt Kutz. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation Manager; Mitchell Czech, Recreation Supervisor. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Peck moved, Commissioner Markert seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated September 26, 2023 Commissioner Pharis moved, Commissioner Swanson seconded to approve the minutes of the Park and Recreation Commission meeting dated September 26, 2023 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. GENERAL BUSINESS: 1. Lake Ann Preserve Update Jerry Ruegemer, Park and Recreation Director, shared a project update on Lake Ann Park Preserve. He reviewed aerial photos of the Lake Ann Park Preserve along with neighborhood and road developments across the period of different years. The initial concept and feasibility study for the project have been completed. The design is almost completed, and they plan to go to bid in December. Mr. Ruegemer stated they are starting the permit review process and received a 50 Park and Recreation Commission Minutes – October 24, 2023 2 $250,000 DNR Trail Connection Grant to help cover the costs for the west boardwalk. They received a $158,000 grant to go towards invasive species removal in the project. He shared they are pursuing a Statewide Health Improvement Partnership (SHIP) grant over the winter. He reviewed the soil boring results and how they impacted project design. Mr. Ruegemer communicated the project priorities along with the requirements for bridges by the Army Corp of Engineers. Chair Vasatka asked if the trail would have a dead end or feed into a trail loop. Mr. Ruegemer stated the trail will have a dead end with future possibilities of a trail loop. He does not want the trail to intersect with current private property. He shared the existing trail from the north will be fully completed as well. Chair Vasatka asked if the water levels would change and if that would impact the trails. Mr. Ruegemer stated this is not a common occurrence and he is not concerned about the trails flooding. Chair Vasatka asked if Lake Ann drained anywhere. Mr. Ruegemer stated the watershed district is working on a water project to address the drainage and explained the drainage pattern. Chair Vasatka asked if wet areas would be woodchipped or dirt. Mr. Ruegemer stated they considered crushed limestone, but individuals enjoy the natural environment. Chair Vasatka suggested wood chipping in place when trees are cut down. Mr. Ruegemer stated from past experiences, they would not take this approach. Mr. Ruegemer pointed out parking lot access. The parking lot is needed, but a large change for the neighborhood. The parking lot must adhere to ADA guidelines with the slope. The parking lot has 8 to 9 spots. He explained the layout of the trails throughout the preserve. There will be multiple entry points and construction entrances throughout the project. The boardwalks are not designed for a dump truck to go across the boardwalks but will have additional weight support for one-ton trucks for plowing in the winter. Mr. Ruegemer stated the City Council had dedicated $1.3 million to the project. In addition, $1.1 million was added for phase 2 of the project. Lake Ann Preserve will be completed in 2024 and the funding sources are accounted for through the general fund reserves and grants. In future budgets, they could consider amenities such as a fishing pier. Mr. Ruegemer explained the permit fee was paid to the DNR for the boardwalk. He is working with the Met Council so they have access to their interceptor and necessary manholes. He is also working with the watershed district to ensure setbacks and water runoff are properly considered. Commissioner Peck asked if electric bikes would be permitted on the trails. Mr. Ruegemer stated they would not ban electric use, but no motorized vehicles would be permitted. He shared they would be aware of the speed of electric bikes. It is hard to enforce different requirements if they are set. 51 Park and Recreation Commission Minutes – October 24, 2023 3 Commissioner Markert asked what communication was going out to the public regarding the timeline of the project. Mr. Ruegemer stated they updated the park project website. He stated they should check in with the public and share additional information via social media. He has received emails with questions from residents. Commissioner Pharis asked if staff are receiving pushback from residents on the west side regarding the parking lot. Mr. Ruegemer shared this parking lot was previously established prior to the neighborhood development. Commissioner Swanson asked how many bids are often received for the project and if there are factors other than the low bid considered in the decision process. Mr. Ruegemer shared they have some discretion on this based on past experience but the low bid is most often selected. OLD BUSINESS: None. REPORTS: 1. Halloween Party Preview Priya Tandon, Recreation Manager, shared the Halloween party will be held at the Chanhassen Recreation Center on October 28 from 5:30-7:30 p.m. This is open to children 12 and under. There are carnival games, trick-or-treating, a live comedy show, hayrides, and crafts. They are anticipating around 800 parents and children attending. Local businesses and high schools are assisting with the event and trick-or-treating. The cost of the event is $6 per child. The special event registration is lower than anticipated, but often people show up and pay the day of the event. The event has been advertised on the city website, social media, advertisements, and through elementary school communication. They are launching an event recap survey to gather feedback and incorporate event improvements. They are going to seek information about where event attendees heard about the event to enhance communication for future events. Commissioner Markert asked if the event would be indoors or outdoors. Ms. Tandon shared that the Halloween party will be indoors, except for the hayride and an additional photo station. The activities will be spread out indoors to help with crowd control. Chair Vasatka stated he appreciated the idea of asking where individuals heard about the event. He was surprised at how successful the boards on the streets are for advertising. Commissioner Markert shared the elementary school communication only displays the first six announcements and parents have to click into the communication to see additional events. Ms. Tandon shared they were the second event in the elementary communication. 2. 2023 Picnic Season Evaluation 52 Park and Recreation Commission Minutes – October 24, 2023 4 Mitchell Czech, Recreation Supervisor, shared the picnic season has concluded. There were 116 picnics held throughout the season. These included family reunions, weddings, graduation parties, and more. The most popular site was the Lakeside Pavilion. Multiple sites generated over $16,000 of revenue and hosted over 10,000 picnickers. He stated there were 65 out of 116 online reservations. Individuals can make reservations online, by phone, by email, or in person. Individuals who reserve the facilities fill out a feedback form. They do not schedule the two pavilions at Lake Ann in June or July during athletic tournaments due to parking restrictions. A few reservations were impacted by the heat index and the air quality index. Mr. Czech reviewed the critiques from the feedback survey. Some individuals stated they were concerned about debris and others requested half-day reservation options but half-day reservation options would be difficult with current facility crew staffing. 3. Establish 2024 Picnic Reservation Fees Mr. Czech stated the reservations will open on Tuesday, January 2. There is an additional maintenance fee for groups of over 100 people, which allows for additional trash and picnic tables. The staff believes these rates are reasonable. Mr. Czech recommended maintaining the full-day rates and not providing half-day options due to staffing availability. The reservation fees were last increased in 2020. He did not recommend increasing the rates as they are aligned with neighboring cities' rates. Chair Vasatka asked if any neighboring communities do half-day reservations. Mr. Czech stated Chaska offers half-day reservations. Chair Vasatka asked what staffing would be needed to make these half-day reservations possible. He suggested allowing the concession workers to help with the rental turnover. Mr. Czech stated the concession workers do not have the tools necessary to help with the trash. Chair Vasatka stated if there were half-day reservations, there would be additional financial gain to help offset the costs. It is a disservice that 3 of the pavilions are shut down multiple weekends due to athletic tournaments, so allowing half-day reservations would be a significant improvement. He suggested exploring half-day reservations for the most popular picnic shelter. He recommended including a question about half-day reservations in the next evaluation. Commissioner Markert asked about the size of the trash receptacles at the pavilions. She also asked about the cost of an industrial-sized dumpster for the summer months to assist with turnover. Mr. Czech stated the current trash receptacles are a similar size to a residential trash bin, but during larger groups, they provide additional receptacles. Mr. Czech was concerned about the aesthetics of an industrial-sized dumpster. Chair Vasatka asked if there could be a storage facility to hold the receptacles to help with turnover while still maintaining the aesthetics. Mr. Czech stated he would check with the maintenance crew about staffing. 53 Park and Recreation Commission Minutes – October 24, 2023 5 Commissioner Markert asked what neighboring towns charged for a half-day reservation. Mr. Ruegemer stated Chaska charges approximately $75 to $125 for half-day rentals. Chanhassen facilities are larger. Mr. Ruegemer shared that the enforcement of half-day rentals might be difficult. Mr. Czech stated there would have to be a staff member to help enforce rental times. Commissioner Markert suggested posting a reservation schedule to help with rental enforcement. Commissioner Pharis asked about considering alternate locations for the weekends of the athletic tournaments. Mr. Ruegemer stated there might be possibilities with the development of the Civic Center. Mr. Czech stated the tournaments provide generous revenue for the community and the city. Mr. Ruegemer shared that the Chanhassen Athletic Association donated $5,000 towards the development of the baseball outfield at Lake Susan Park. These tournaments provide revenue and donations for the city, even with the loss of revenue for the reservations. Chair Vasatka stated his concern is offering the amenities for residents. He questioned how to meet residents’ needs and offering other shelter locations in the future. Commissioner Markert moved, Commissioner Peck seconded to approve the Park and Recreation Commission Staff’s recommendation to the City Council to approve the 2024 reservation fee for group picnics. All voted in favor and the motion carried unanimously with a vote of 6 to 0. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Pharis moved, Commissioner Swanson seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 7:16 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 54 City Council Item January 8, 2024 Item Receive Environmental Commission Minutes dated October 11, 2023 File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Environmental Commission minutes dated October 11, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 55 Environmental Commission Minutes dated October 11, 2023 56 Chanhassen Environmental Commission (EC) 6:00 pm October 11,2023 Members Present: Kristin Fulkerson, Leslie Elhadi, Greg Hawks, Scot Lacek, Scott Grefe, Ryan Farnan Members Absent: Billy Cripe, Kaisa Buckholz Staff Present: Jamie Marsh, Environmental Resources Intern Visitors: None Oath of Office Jenny Potter administered the oath of office to new Youth Commissioner Ryan Farnan. Minutes September minutes were approved as amended. Environmental Center Tour Re-Cap Eleven people attended the tour in addition to Carver County staff who led the tour- Bill Fouks, Dustin Heidinger and Greg Boe. Two commissioners were present for the tour- Scott Grefe and Greg Hawks. City staff in attendance included Environmental Resources Intern- Jamie Marsh and Digital Communications Specialist- Drew Zoromski. Carver County staff led the group through the facility going over the most commonly disposed of items. There were a lot of questions and everyone seemed engaged. Final Environmental Academy Event Twenty people signed up for the West Water Treatment Plant Tour not including Commissioners. Jake Casebeer and Mike Wegner will be giving the tour of the facility. A confirmation email with event details will be sent out next week. November Trivia Night- Question Submissions Trivia Night will be held at the Chahassen Brewery on Tuesday, November 14th at 7 pm. Questions for Environmental Trivia Night were due today. Some members still need to send over their questions to Kristin. Commissioners will get their questions to Kristin as soon as possible. Prizes were also discussed and selected for trivia night. 57 Discuss and Assign Holiday Waste Article Commissioners discussed how this was done in the past. Scot Lacek motioned to discontinue the Holiday Waste Article and Greg seconded the motion. Green Steps Update Jamie submitted two actions on the Green Steps Cities website. Six more actions need to be submitted in order for Chanhassen to advance from Step 2 to Step 3 in the program. Jamie will go through other best practices that the Environmental Commission can work on and present those options to the Commission during the November meeting. Commission Presentations Watershed meeting- Chanhassen is working with Riley Purgatory Bluff Creek Watershed District to level the slope on the Chanhassen Nature Preserve trail next to Galpin Blvd. Event at the Arboretum- There will be a presentation at the Arboretum in the Tashjian Bee & Pollinator Discovery Center on Wednesday, October 25th at 6 pm. Adjournment Meeting adjourned at 7:04. 58 City Council Item January 8, 2024 Item Receive Economic Development Commission Minutes dated November 14, 2023 File No.Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Amy Weidman, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Economic Development Commission minutes dated November 14, 2023." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION 59 ATTACHMENTS Economic Development Commission minutes dated November 14, 2023 60 CHANHASSEN ECONOMIC DEVELOPMENT COMMISSION REGULAR MEETING NOVEMBER 14, 2023 Vice Chair Zurek called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Vice Chair Duke Zurek, Chris Freeman, Stacy Goff, Luke Bame, Cohen Lee MEMBERS ABSENT: Chair Eric Anderson STAFF PRESENT: Samantha DiMaggio, Economic Development Manager PUBLIC PRESENT: None. Commissioner Freeman moved, and Commissioner Lee seconded to approve the agenda. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL OF MINUTES: APPROVE ECONOMIC DEVELOPMENT COMMISSION MINUTES DATED OCTOBER 10, 2023 Commissioner Lee moved, and Commissioner Goff seconded to approve the Minutes of the Economic Development Commission meeting dated October 10, 2023, as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. DISCUSSION/GENERAL BUSINESS ITEMS: 1. Development of a Three-Year Economic Development Plan Economic Development Manager Samantha DiMaggio reviewed the draft of the three-year economic development plan and received feedback from the commissioners. The draft plan includes information on the current and past economic conditions in Chanhassen as well as a SWOT analysis. ADJOURNMENT: Commissioner Freeman moved, and Commissioner Lee seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Economic Development Commission meeting was adjourned the meeting at 6:50 p.m. Submitted by Samantha DiMaggio Economic Development Manager 61 City Council Item January 8, 2024 Item Approve Claims Paid dated January 8, 2024 File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Kelly Grinnell SUGGESTED ACTION "The Chanhassen City Council Approves Claims Paid dated January 8, 2024." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on January 8, 2024: Total Claims $1,886,927.75 BUDGET RECOMMENDATION 62 ATTACHMENTS Payment Summary Payment Detail 63 Accounts Payable Checks by Date - Summary Vendor Name Check Date Void Checks Check Amount AARON & TAMMY BRADY 12/06/2023 0.00 12.49 ALL AMERICAN TITLE COMPANY 12/06/2023 0.00 22.71 American Family Life Assurance Company of Columbus 12/06/2023 0.00 124.80 ARAMARK Refreshment Services, LLC 12/06/2023 0.00 127.76 Bauer Built Inc 12/06/2023 0.00 98.06 BITUMINOUS ROADWAYS INC 12/06/2023 0.00 7,500.00 BOLTON & MENK INC 12/06/2023 0.00 2,460.00 BRAUN INTERTEC CORPORATION 12/06/2023 0.00 10,750.00 BURNET TITLE 12/06/2023 0.00 22.17 Carver County 12/06/2023 0.00 1,850.00 CENTURY FENCE COMPANY 12/06/2023 0.00 7,355.00 CENTURYLINK 12/06/2023 0.00 1,754.35 Cleaning Solutions Services 12/06/2023 0.00 7,871.70 Compass Minerals America, Inc 12/06/2023 0.00 19,457.62 COMPUTER INTEGRATION TECHN. 12/06/2023 0.00 1,285.20 CORE & MAIN LP 12/06/2023 0.00 111.10 Dacey Henninger 12/06/2023 0.00 259.97 DANIEL & GWEN MICHAEL 12/06/2023 0.00 36.54 EDINA REALTY TITLE 12/06/2023 0.00 13.64 EPIC EVENT RENTAL 12/06/2023 0.00 350.49 Ferguson Waterworks #2518 12/06/2023 0.00 1,204.19 Fire Station Furniture 12/06/2023 0.00 6,028.37 FIRST AMERICAN TITLE 12/06/2023 0.00 14.80 FIRST AMERICAN TITLE 12/06/2023 0.00 44.37 Foster Bros Marine 12/06/2023 0.00 7,499.00 FRANEK INCORPORATED 12/06/2023 0.00 4,000.00 GRAYBAR 12/06/2023 0.00 571.80 Greg Doeden 12/06/2023 0.00 379.52 HALLOCK COMPANY 12/06/2023 0.00 239.99 HAWKINS CHEMICAL 12/06/2023 0.00 20.00 Holt Tour and Charter Inc 12/06/2023 0.00 850.00 Innovative Office Solutions LLC 12/06/2023 0.00 180.65 JANENE BROOKS 12/06/2023 0.00 832.45 JEFFERSON FIRE SAFETY INC 12/06/2023 0.00 827.03 Jodi Holden 12/06/2023 0.00 69.00 JOHN & KIM COREY 12/06/2023 0.00 38.49 Juli Al-Hilwani 12/06/2023 0.00 577.50 KATH FUEL OIL SERVICE 12/06/2023 0.00 4,113.63 KAYE L BENSON 12/06/2023 0.00 588.00 KENNEDY & GRAVEN, CHARTERED 12/06/2023 0.00 591.25 KIMLEY HORN AND ASSOCIATES INC 12/06/2023 0.00 19,117.06 LEAGUE OF MN CITIES INS TRUST 12/06/2023 0.00 59,952.00 Lennar 12/06/2023 0.00 33,560.00 Local 49 Training Center 12/06/2023 0.00 4,000.00 Page 1 of 5 64 Vendor Name Check Date Void Checks Check Amount LTF Construction Company, LLC 12/06/2023 0.00 202.50 MACQUEEN EQUIPMENT 12/06/2023 0.00 707.43 MARC & MICHELLE HOPE 12/06/2023 0.00 109.12 Mary & Michael Aker 12/06/2023 0.00 500.00 Metropolitan Area Management Association 12/06/2023 0.00 45.00 Metropolitan Council, Env Svcs 12/06/2023 0.00 61,503.75 MinnCraft, LLC 12/06/2023 0.00 5,000.00 MINNESOTA RURAL WATER ASSN 12/06/2023 0.00 400.00 MN DEPT OF LABOR AND INDUSTRY 12/06/2023 0.00 3,026.67 MN DEPT OF TRANSPORTATION 12/06/2023 0.00 314.53 MN VALLEY ELECTRIC COOP 12/06/2023 0.00 186.13 Morgan's Tree Service 12/06/2023 0.00 1,940.33 MTI DISTRIBUTING INC 12/06/2023 0.00 3,701.24 Nathan and Brianna Kirt 12/06/2023 0.00 4,800.00 NOVEL SOLAR THREE, LLC 12/06/2023 0.00 8,784.47 O'Reilly Automotive Inc 12/06/2023 0.00 47.26 PARTNERS TITLE 12/06/2023 0.00 8.07 Pinnacle Pest Control 12/06/2023 0.00 150.00 Pipe Services Corporation 12/06/2023 0.00 47,046.53 Potentia MN Solar 12/06/2023 0.00 6,817.03 PULLTABS PLUS INC 12/06/2023 0.00 295.33 Renewal By Anderson 12/06/2023 0.00 197.96 Rent N Save Portable Services 12/06/2023 0.00 4,010.00 RICHARD & CONNIE ECHTERNACHT 12/06/2023 0.00 121.59 Scanning America Inc 12/06/2023 0.00 87,848.79 Scott Gunderson 12/06/2023 0.00 50.00 SEH 12/06/2023 0.00 477.95 Sergei Gremeniuk 12/06/2023 0.00 200.00 Shelley Haider 12/06/2023 0.00 50.00 SHERWIN WILLIAMS 12/06/2023 0.00 135.11 SOUTHWEST CORRIDOR TRANS COAL 12/06/2023 0.00 3,500.00 Southwest Metro Chamber of Commerce 12/06/2023 0.00 892.00 Springbrook 12/06/2023 0.00 165.00 SRF CONSULTING GROUP INC 12/06/2023 0.00 22,016.64 STATE OF MINNESOTA 12/06/2023 0.00 82.00 TimeSaver Off Site Secretarial, Inc 12/06/2023 0.00 318.00 TIMOTHY & BRITTANY MCPHERSON 12/06/2023 0.00 57.12 TOWN & COUNTRY FENCE 12/06/2023 0.00 1,347.50 TRADEMARK TITLE SERVICES 12/06/2023 0.00 14.58 True North Controls 12/06/2023 0.00 420.00 TWIN CITY SEED CO. 12/06/2023 0.00 338.30 Urban Elevator Service MN 12/06/2023 0.00 118.20 US HOME CORPORATION 12/06/2023 0.00 356.75 Utility Logic LLC 12/06/2023 0.00 88.40 VERIZON WIRELESS 12/06/2023 0.00 4,775.66 VESSCO INC 12/06/2023 0.00 104.28 WATERMARK TITLE AGENCY 12/06/2023 0.00 86.40 WM MUELLER & SONS INC 12/06/2023 0.00 2,119.64 WW GRAINGER INC 12/06/2023 0.00 17.62 XCEL ENERGY INC 12/06/2023 0.00 44,495.38 GARY BERG 12/13/2023 0.00 21.13 Mary & Michael Meuwissen 12/13/2023 0.00 46,989.57 Pete Storms 12/13/2023 0.00 159.98 Page 2 of 5 65 Vendor Name Check Date Void Checks Check Amount Schaefco Development, LLC 12/13/2023 0.00 3,250.00 Anthony Mather 12/14/2023 0.00 100.00 Blackburn Manufacturing Company 12/14/2023 0.00 485.95 BRAUN INTERTEC CORPORATION 12/14/2023 0.00 6,281.50 Carver County 12/14/2023 0.00 167,715.24 CCP NI MASTER TENANT 4 LLC 12/14/2023 0.00 4,780.99 CENTERPOINT ENERGY MINNEGASCO 12/14/2023 0.00 3,918.00 CenturyLink 12/14/2023 0.00 64.00 CITY OF EDEN PRAIRIE 12/14/2023 0.00 680.75 CORE & MAIN LP 12/14/2023 0.00 352.66 Corey Larson 12/14/2023 0.00 335.01 CUB FOODS 12/14/2023 0.00 29.94 DELEGARD TOOL COMPANY 12/14/2023 0.00 332.29 Diamond Vogel, Inc. 12/14/2023 0.00 924.77 EMERGENCY AUTOMOTIVE TECH INC 12/14/2023 0.00 207.20 Enterprise FM Trust 12/14/2023 0.00 20,870.40 Go Gymnastics 12/14/2023 0.00 2,553.75 Governance Science Group Inc 12/14/2023 0.00 6,900.00 HOISINGTON KOEGLER GROUP 12/14/2023 0.00 27,126.00 Interstate Testing 12/14/2023 0.00 30.06 Jennifer & Mike Helmick 12/14/2023 0.00 719.51 Lennar 12/14/2023 0.00 12,500.00 Metronet Holdings, LLC 12/14/2023 0.00 66.75 MINGER CONSTRUCTION 12/14/2023 0.00 88,788.99 Minnesota Pump Works 12/14/2023 0.00 1,273.50 MN DEPT OF LABOR AND INDUSTRY 12/14/2023 0.00 50.00 MN VALLEY ELECTRIC COOP 12/14/2023 0.00 6,784.31 Morgan's Tree Service 12/14/2023 0.00 11,675.00 MTI DISTRIBUTING INC 12/14/2023 0.00 89.10 NOVEL SOLAR THREE, LLC 12/14/2023 0.00 7,049.23 OpenGov Inc 12/14/2023 0.00 61,458.24 PILGRIM DRY CLEANERS 12/14/2023 0.00 345.09 Pro-Tec Design, Inc. 12/14/2023 0.00 319.77 Reem Danial 12/14/2023 0.00 352.80 Shadywood Tree Experts and Landscaping 12/14/2023 0.00 5,740.00 SM HENTGES & SONS 12/14/2023 0.00 61,653.34 Sophia Martin 12/14/2023 0.00 182.00 VALLEY PAVING INC 12/14/2023 0.00 7,464.98 WM MUELLER & SONS INC 12/14/2023 0.00 1,492.14 BCA 12/20/2023 0.00 33.25 EMPLOYEE GROUP FUND 12/20/2023 0.00 243.75 Laurie A. Hokkanen 12/20/2023 0.00 351.13 METROPOLITAN COUNCIL 12/20/2023 0.00 600.00 POSTMASTER 12/20/2023 0.00 376.00 ALLSTREAM 12/21/2023 0.00 564.47 ARAMARK Refreshment Services, LLC 12/21/2023 0.00 292.22 ASPEN MILLS 12/21/2023 0.00 102.83 Badger State Inspection LLC 12/21/2023 0.00 22,541.10 Barr Engineering Company 12/21/2023 0.00 1,320.00 Blackburn Manufacturing Company 12/21/2023 0.00 6.46 BOLTON & MENK INC 12/21/2023 0.00 152,735.24 CAMPBELL KNUTSON 12/21/2023 0.00 15,862.87 CAR-CO AUTO PARTS INC 12/21/2023 0.00 24.20 Page 3 of 5 66 Vendor Name Check Date Void Checks Check Amount Carver County 12/21/2023 0.00 16,035.32 CENTERPOINT ENERGY MINNEGASCO 12/21/2023 0.00 2,097.50 CenturyLink 12/21/2023 0.00 60.48 Earl F Andersen Inc 12/21/2023 0.00 1,173.48 EESCO UNITED ELECTRIC 12/21/2023 0.00 177.40 Engel Water Testing Inc 12/21/2023 0.00 780.00 FASTENAL COMPANY 12/21/2023 0.00 6.30 Ferguson Waterworks #2518 12/21/2023 0.00 6,698.02 Fitzgerald Excavating & Trucking, Inc 12/21/2023 0.00 28,427.43 GONYEA HOMES 12/21/2023 0.00 3,000.00 GOPHER STATE ONE-CALL INC 12/21/2023 0.00 384.75 Health Strategies 12/21/2023 0.00 36.00 Home Depot USA, Inc. 12/21/2023 0.00 120.00 Hoops & Threads LLC 12/21/2023 0.00 20.00 Indoor Landscapes Inc 12/21/2023 0.00 187.00 Innovative Office Solutions LLC 12/21/2023 0.00 154.83 K2 Electrical Services Inc 12/21/2023 0.00 256.00 KnowBe4 Inc. 12/21/2023 0.00 2,955.60 Lano Equipment 12/21/2023 0.00 15.97 Lockridge Grindal Nauen P.L.L.P 12/21/2023 0.00 3,333.33 MACQUEEN EQUIPMENT 12/21/2023 0.00 4,602.97 Marco Inc 12/21/2023 0.00 1,370.00 MERLINS ACE HARDWARE 12/21/2023 0.00 570.05 Metropolitan Council, Env Svcs 12/21/2023 0.00 230,855.78 MINGER CONSTRUCTION 12/21/2023 0.00 8,400.00 Minnesota Safety Council 12/21/2023 0.00 345.00 MN DEPT OF HEALTH 12/21/2023 0.00 21,094.00 MN FIRE SERVICE CERTIFICATION BOARD 12/21/2023 0.00 756.00 MN TRUCKING ASSOCIATION 12/21/2023 0.00 427.28 MN VALLEY ELECTRIC COOP 12/21/2023 0.00 304.31 MOSS & BARNETT 12/21/2023 0.00 4,650.50 MOTOROLA Solutions, Inc 12/21/2023 0.00 10,164.96 Nokomis Energy, LLC 12/21/2023 0.00 1,841.70 Nuss Truck & Equipment 12/21/2023 0.00 8.25 NvoicePay 12/21/2023 0.00 805.80 Povolny Specialties 12/21/2023 0.00 4,255.00 POWERS PLACE TOWNHOUSE ASSOC 12/21/2023 0.00 525.00 PRECISE MRM LLC 12/21/2023 0.00 273.00 Premium Waters, Inc 12/21/2023 0.00 4.32 Pro-Tec Design, Inc. 12/21/2023 0.00 1,742.40 Rain for Rent 12/21/2023 0.00 2,659.35 Reliable Plumbing & Heating 12/21/2023 0.00 72.69 Rent N Save Portable Services 12/21/2023 0.00 1,066.00 ROADKILL ANIMAL CONTROL 12/21/2023 0.00 206.00 SAFEASSURE CONSULTANTS INC 12/21/2023 0.00 613.00 Salt Source 12/21/2023 0.00 303.03 Senja Inc 12/21/2023 0.00 96.00 Shadywood Tree Experts and Landscaping 12/21/2023 0.00 20,273.00 SHAKOPEE TOWING INC 12/21/2023 0.00 100.00 SOUTHWEST NEWS MEDIA 12/21/2023 0.00 583.16 SRF CONSULTING GROUP INC 12/21/2023 0.00 15,829.30 SUMMIT FIRE PROTECTION 12/21/2023 0.00 2,120.00 Taylor Electric Company, LLC 12/21/2023 0.00 8,940.00 Page 4 of 5 67 Vendor Name Check Date Void Checks Check Amount Terence Kenneth Kubista 12/21/2023 0.00 160.00 TimeSaver Off Site Secretarial, Inc 12/21/2023 0.00 824.75 United Rentals (North America), Inc. 12/21/2023 0.00 3,255.00 Waste Management of Minnesota, Inc 12/21/2023 0.00 1,490.24 WM MUELLER & SONS INC 12/21/2023 0.00 1,630.42 WSB & ASSOCIATES INC 12/21/2023 0.00 15,922.60 XCEL ENERGY INC 12/21/2023 0.00 4,079.71 A-1 STRIPES 12/28/2023 0.00 1,675.00 Advanced Engineering & Environmental Services, LLC 12/28/2023 0.00 17,084.00 All Furniture 12/28/2023 0.00 1,225.00 ARAMARK Refreshment Services, LLC 12/28/2023 0.00 1,345.07 Cintas Corporation No. 2 12/28/2023 0.00 61.62 Colonial Life & Accident Insurance Co 12/28/2023 0.00 128.46 Daniel Rademacher 12/28/2023 0.00 1,000.00 EHLERS & ASSOCIATES INC 12/28/2023 0.00 3,380.00 Environmental Equipment & Services Inc 12/28/2023 0.00 37.44 ESS BROTHERS & SONS INC 12/28/2023 0.00 1,526.94 FASTENAL COMPANY 12/28/2023 0.00 313.20 Fidelity Security Life 12/28/2023 0.00 331.75 HANSEN THORP PELLINEN OLSON 12/28/2023 0.00 13,944.00 HAWKINS CHEMICAL 12/28/2023 0.00 8,572.51 HOISINGTON KOEGLER GROUP 12/28/2023 0.00 57,044.84 Innovative Office Solutions LLC 12/28/2023 0.00 154.20 JEFFERSON FIRE SAFETY INC 12/28/2023 0.00 2,990.12 K2 Electrical Services Inc 12/28/2023 0.00 213.00 KIMLEY HORN AND ASSOCIATES INC 12/28/2023 0.00 16,010.80 K-TECH SPECIALTY COATINGS, INC 12/28/2023 0.00 950.99 LEAGUE OF MINNESOTA CITIES 12/28/2023 0.00 125.00 Marco Technologies 12/28/2023 0.00 735.00 Metro Home and Drain 12/28/2023 0.00 325.00 MINGER CONSTRUCTION 12/28/2023 0.00 14,975.00 MN VALLEY ELECTRIC COOP 12/28/2023 0.00 165.41 NAPA AUTO & TRUCK PARTS 12/28/2023 0.00 6,152.06 North American Safety, Inc. 12/28/2023 0.00 144.00 Pitney Bowes Inc. 12/28/2023 0.00 105.00 Silva Screenprinting & Dist, LLC 12/28/2023 0.00 3,019.27 TouchPoint Logic LLC 12/28/2023 0.00 600.00 United Rentals (North America), Inc. 12/28/2023 0.00 3,720.00 Val Roder / Olivine Yoga LLC 12/28/2023 0.00 150.00 WM MUELLER & SONS INC 12/28/2023 0.00 311.11 XCEL ENERGY INC 12/28/2023 0.00 5,351.56 Report Total:0.00 1,886,927.75 Page 5 of 5 68 AP Check Detail User: dwashburn Printed: 1/2/2024 11:27:00 AM Last Name Acct 1 Amount Check Date Description A-1 STRIPES 101-1320-4154 425.00 12/28/2023 re-striping parking stalls A-1 STRIPES 101-1550-4300 1,250.00 12/28/2023 re-striping parking stalls 1,675.00 12/28/2023 A-1 STRIPES 1,675.00 Advanced Engineering & Environmental Services, LLC 700-0000-4300 17,084.00 12/28/2023 SCADA Servers Replacement Project 17,084.00 12/28/2023 Advanced Engineering & Environmental Services, LLC 17,084.00 Aker Mary & Michael 101-0000-2073 500.00 12/6/2023 Erosion Escrow-2131 Brinker St 500.00 12/6/2023 Aker Mary & Michael 500.00 Al-Hilwani Juli 101-1530-4347 577.50 12/6/2023 Personal Training 577.50 12/6/2023 Al-Hilwani Juli 577.50 ALL AMERICAN TITLE COMPANY 700-0000-2020 1.51 12/6/2023 Refund Check 007822-000, 631 CONESTOGA TRAIL ALL AMERICAN TITLE COMPANY 701-0000-2020 9.45 12/6/2023 Refund Check 007822-000, 631 CONESTOGA TRAIL ALL AMERICAN TITLE COMPANY 720-0000-2020 10.47 12/6/2023 Refund Check 007822-000, 631 CONESTOGA TRAIL ALL AMERICAN TITLE COMPANY 700-0000-2020 1.28 12/6/2023 Refund Check 007822-000, 631 CONESTOGA TRAIL AP - Check Detail (1/2/2024)Page 1 of 48 69 Last Name Acct 1 Amount Check Date Description 22.71 12/6/2023 ALL AMERICAN TITLE COMPANY 22.71 All Furniture 101-1220-4121 1,225.00 12/28/2023 Wardrobe for the FAO Room 1,225.00 12/28/2023 All Furniture 1,225.00 ALLSTREAM 101-1160-4310 564.47 12/21/2023 Phone System Maint 01/18 - 02/17 564.47 12/21/2023 ALLSTREAM 564.47 American Family Life Assurance Company of Columbus 101-0000-2008 124.80 12/6/2023 November premium 124.80 12/6/2023 American Family Life Assurance Company of Columbus 124.80 ARAMARK Refreshment Services, LLC 101-1120-4110 62.96 12/6/2023 Backordered coffee city hall ARAMARK Refreshment Services, LLC 101-1120-4110 64.80 12/6/2023 Coffee that was Backordered city hall 127.76 12/6/2023 ARAMARK Refreshment Services, LLC 101-1120-4110 292.22 12/21/2023 Filters for coffee pots city hall 292.22 12/21/2023 ARAMARK Refreshment Services, LLC 101-1120-4110 83.87 12/28/2023 Coffee Fire Station ARAMARK Refreshment Services, LLC 101-1120-4110 201.71 12/28/2023 Coffee Public Works ARAMARK Refreshment Services, LLC 101-1120-4110 1,059.49 12/28/2023 Coffee- city hall admin bldg sr center 1,345.07 12/28/2023 AP - Check Detail (1/2/2024)Page 2 of 48 70 Last Name Acct 1 Amount Check Date Description ARAMARK Refreshment Services, LLC 1,765.05 ASPEN MILLS 101-1220-4240 102.83 12/21/2023 Fire Chief badge 102.83 12/21/2023 ASPEN MILLS 102.83 Badger State Inspection LLC 101-0000-2076 2,300.00 12/21/2023 Antenna Review/Inspect -Dish Wireless/LC Per MN Statute 471.425 Badger State Inspection LLC 101-1310-4359 256.50 12/21/2023 Antenna Review/Inspect -AT&T/LC Per MN Statute 471.425 Badger State Inspection LLC 101-1310-4359 121.50 12/21/2023 Antenna Review/Inspection/LC Per MN Statute 471.425 Badger State Inspection LLC 101-0000-2076 900.00 12/21/2023 Antenna Review/Inspection/LC Per MN Statute 471.425 Badger State Inspection LLC 101-0000-2076 12,860.00 12/21/2023 Antenna Review/Inspection -Tmobile/Sprint/LC Per MN Statute 471.425 Badger State Inspection LLC 101-1310-4359 310.50 12/21/2023 Antenna Review/Inspect -Dish Wireless/LC Per MN Statute 471.425 Badger State Inspection LLC 101-1310-4359 256.50 12/21/2023 Antenna Review/Inspect -Tmobile/LC Per MN Statute 471.425 Badger State Inspection LLC 101-0000-2076 1,900.00 12/21/2023 Antenna Review/Inspect -Tmobile/LC Per MN Statute 471.425 Badger State Inspection LLC 101-0000-2076 1,900.00 12/21/2023 Antenna Review/Inspect -AT&T/LC Per MN Statute 471.425 Badger State Inspection LLC 101-1310-4359 1,736.10 12/21/2023 Antenna Review/Inspection -Tmobile/Sprint/LC Per MN Statute 471.425 22,541.10 12/21/2023 Badger State Inspection LLC 22,541.10 Barr Engineering Company 700-7025-4300 1,320.00 12/21/2023 Well 10 & 12 Rehab 1,320.00 12/21/2023 Barr Engineering Company 1,320.00 Bauer Built Inc 101-1320-4140 98.06 12/6/2023 paint truck wheels 98.06 12/6/2023 Bauer Built Inc 98.06 BCA 101-1220-4352 33.25 12/20/2023 AP - Check Detail (1/2/2024)Page 3 of 48 71 Last Name Acct 1 Amount Check Date Description 33.25 12/20/2023 BCA 33.25 BENSON KAYE L 101-1539-4343 588.00 12/6/2023 Fit For Life Instruction 588.00 12/6/2023 BENSON KAYE L 588.00 BERG GARY 101-1550-4150 21.13 12/13/2023 Holiday Lights 21.13 12/13/2023 BERG GARY 21.13 BITUMINOUS ROADWAYS INC 101-1320-4157 7,500.00 12/6/2023 replacement of curb 7,500.00 12/6/2023 BITUMINOUS ROADWAYS INC 7,500.00 Blackburn Manufacturing Company 700-0000-4150 242.97 12/14/2023 supplies for locator Blackburn Manufacturing Company 701-0000-4150 242.98 12/14/2023 supplies for locator 485.95 12/14/2023 Blackburn Manufacturing Company 700-0000-4150 3.23 12/21/2023 Locating flags-finance charge Blackburn Manufacturing Company 701-0000-4150 3.23 12/21/2023 Locating flags-finance charge 6.46 12/21/2023 Blackburn Manufacturing Company 492.41 BOLTON & MENK INC 601-6049-4300 592.90 12/6/2023 2022 City Pavement Project #22-01 - Street @ 77% BOLTON & MENK INC 601-6048-4300 1,132.30 12/6/2023 Crimson Bay Rd #23-02 - Street @ 67% BOLTON & MENK INC 701-6049-4300 30.80 12/6/2023 2022 City Pavement Project #22-01 - Sanitary @ 4% AP - Check Detail (1/2/2024)Page 4 of 48 72 Last Name Acct 1 Amount Check Date Description BOLTON & MENK INC 720-6048-4300 118.30 12/6/2023 Crimson Bay Rd #23-02 - Storm @ 7% BOLTON & MENK INC 720-6049-4300 77.00 12/6/2023 2022 City Pavement Project #22-01 - Storm @ 10% BOLTON & MENK INC 700-6048-4300 219.70 12/6/2023 Crimson Bay Rd #23-02 - Water @ 13% BOLTON & MENK INC 701-6048-4300 219.70 12/6/2023 Crimson Bay Rd #23-02 - Sanitary @ 13% BOLTON & MENK INC 700-6049-4300 69.30 12/6/2023 2022 City Pavement Project #22-01 - Water @ 9% 2,460.00 12/6/2023 BOLTON & MENK INC 701-6049-4300 484.66 12/21/2023 2022 City Pavement Project #22-01 - PMP Fund BOLTON & MENK INC 700-6049-4300 1,090.48 12/21/2023 2022 City Pavement Project #22-01 - PMP Fund BOLTON & MENK INC 720-6049-4300 1,211.65 12/21/2023 2022 City Pavement Project #22-01 - PMP Fund BOLTON & MENK INC 601-6049-4300 9,329.71 12/21/2023 2022 City Pavement Project #22-01 - PMP Fund BOLTON & MENK INC 700-6051-4300 7,926.71 12/21/2023 2023 City Pavement Project #23-01 - Water Fund BOLTON & MENK INC 601-6051-4300 52,604.53 12/21/2023 2023 City Pavement Project #23-01 - PMP Fund BOLTON & MENK INC 700-6048-4300 1,672.52 12/21/2023 23-02 - Crimson Bay Road Imp BOLTON & MENK INC 720-6048-4300 900.58 12/21/2023 23-02 - Crimson Bay Road Imp BOLTON & MENK INC 601-6051-4300 11,704.82 12/21/2023 23-01 - Street Rehabilitation BOLTON & MENK INC 701-6051-4300 641.36 12/21/2023 23-01 - Street Rehabilitation BOLTON & MENK INC 720-6051-4300 1,924.08 12/21/2023 23-01 - Street Rehabilitation BOLTON & MENK INC 701-6048-4300 1,672.51 12/21/2023 23-02 - Crimson Bay Road Imp BOLTON & MENK INC 601-6048-4300 8,619.89 12/21/2023 23-02 - Crimson Bay Road Imp BOLTON & MENK INC 700-6051-4300 1,763.74 12/21/2023 23-01 - Street Rehabilitation BOLTON & MENK INC 701-6051-4300 1,540.00 12/21/2023 23-01 - 2023 Street Rehabilitation BOLTON & MENK INC 720-6051-4300 4,620.00 12/21/2023 23-01 - 2023 Street Rehabilitation BOLTON & MENK INC 720-6049-4300 112.45 12/21/2023 22-01 - Professional Services/LC Per MN Statute 471.425 BOLTON & MENK INC 700-6051-4300 4,235.00 12/21/2023 23-01 - 2023 Street Rehabilitation BOLTON & MENK INC 101-1310-4359 33.74 12/21/2023 22-01 - Professional Services/LC Per MN Statute 471.425 BOLTON & MENK INC 720-6051-4300 8,647.32 12/21/2023 2023 City Pavement Project #23-01 - Storm Fund BOLTON & MENK INC 701-6051-4300 2,882.44 12/21/2023 2023 City Pavement Project #23-01 - Sanitary Fund BOLTON & MENK INC 700-6049-4300 101.20 12/21/2023 22-01 - Professional Services/LC Per MN Statute 471.425 BOLTON & MENK INC 601-6049-4300 865.87 12/21/2023 22-01 - Professional Services/LC Per MN Statute 471.425 BOLTON & MENK INC 701-6049-4300 44.98 12/21/2023 22-01 - Professional Services/LC Per MN Statute 471.425 BOLTON & MENK INC 601-6051-4300 28,105.00 12/21/2023 23-01 - 2023 Street Rehabilitation 152,735.24 12/21/2023 BOLTON & MENK INC 155,195.24 BRADY AARON & TAMMY 720-0000-2020 1.36 12/6/2023 Refund Check 018016-000, 8735 FLAMINGO DRIVE BRADY AARON & TAMMY 700-0000-2020 0.17 12/6/2023 Refund Check 018016-000, 8735 FLAMINGO DRIVE BRADY AARON & TAMMY 700-0000-2020 4.38 12/6/2023 Refund Check 018016-000, 8735 FLAMINGO DRIVE BRADY AARON & TAMMY 701-0000-2020 6.58 12/6/2023 Refund Check 018016-000, 8735 FLAMINGO DRIVE AP - Check Detail (1/2/2024)Page 5 of 48 73 Last Name Acct 1 Amount Check Date Description 12.49 12/6/2023 BRADY AARON & TAMMY 12.49 BRAUN INTERTEC CORPORATION 601-6051-4300 7,847.50 12/6/2023 #23-01 -Construction Materials Testing - Street @73% BRAUN INTERTEC CORPORATION 720-6051-4300 1,290.00 12/6/2023 #23-01 -Construction Materials Testing - Storm @ 12% BRAUN INTERTEC CORPORATION 701-6051-4300 430.00 12/6/2023 #23-01 -Construction Materials Testing - Sanitary @ 4% BRAUN INTERTEC CORPORATION 700-6051-4300 1,182.50 12/6/2023 #23-01 -Construction Materials Testing - Water @ 11% 10,750.00 12/6/2023 BRAUN INTERTEC CORPORATION 414-4011-4303 3,140.75 12/14/2023 Civic Campus -Geotechnical BRAUN INTERTEC CORPORATION 414-4010-4303 3,140.75 12/14/2023 Civic Campus -Geotechnical 6,281.50 12/14/2023 BRAUN INTERTEC CORPORATION 17,031.50 BROOKS JANENE 701-0000-2020 109.07 12/6/2023 Refund Check 015560-001, 7596 WALNUT CURVE BROOKS JANENE 701-0000-2020 382.77 12/6/2023 Refund Check 015560-001, 7596 WALNUT CURVE BROOKS JANENE 700-0000-2020 82.49 12/6/2023 Refund Check 015560-001, 7596 WALNUT CURVE BROOKS JANENE 700-0000-2020 239.77 12/6/2023 Refund Check 015560-001, 7596 WALNUT CURVE BROOKS JANENE 720-0000-2020 18.35 12/6/2023 Refund Check 015560-001, 7596 WALNUT CURVE 832.45 12/6/2023 BROOKS JANENE 832.45 BURNET TITLE 700-0000-2020 19.13 12/6/2023 Refund Check 101589-000, 8531 FLAMINGO DRIVE BURNET TITLE 720-0000-2020 3.04 12/6/2023 Refund Check 101589-000, 8531 FLAMINGO DRIVE 22.17 12/6/2023 BURNET TITLE 22.17 CAMPBELL KNUTSON 101-1140-4302 15,862.87 12/21/2023 November Services AP - Check Detail (1/2/2024)Page 6 of 48 74 Last Name Acct 1 Amount Check Date Description 15,862.87 12/21/2023 CAMPBELL KNUTSON 15,862.87 CAR-CO AUTO PARTS INC 101-1320-4120 24.20 12/21/2023 Solvent 24.20 12/21/2023 CAR-CO AUTO PARTS INC 24.20 Carver County 101-1210-4300 250.00 12/6/2023 Lake Minnetonka-Excelsior Rotary Gambling BI Carver County 101-1210-4300 250.00 12/6/2023 Holy Family Catholic High School Gambling BI Carver County 101-1210-4300 250.00 12/6/2023 American Legion Post 580 Gambling BI Carver County 101-1160-4326 450.00 12/6/2023 Dark Fiber + Internet Service City Hall FD1 & FD2 Carver County 700-1160-4326 650.00 12/6/2023 Dark Fiber - Utilities - Dec Billing 1,850.00 12/6/2023 Carver County 101-1150-4300 167,715.24 12/14/2023 2023 Assessment Contract 167,715.24 12/14/2023 Carver County 101-1180-4500 5,408.50 12/21/2023 Annual Voting Equipment Maintenance Fees Carver County 101-1150-4300 10,626.82 12/21/2023 TNT Billings 16,035.32 12/21/2023 Carver County 185,600.56 CCP NI MASTER TENANT 4 LLC 101-1350-4320 2,099.54 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 700-0000-4320 72.37 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 701-0000-4320 853.50 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1120-1193 80.35 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1600-4320 19.24 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1540-4320 235.63 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 700-7019-4320 1,170.30 12/14/2023 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1550-4320 250.06 12/14/2023 Electric Charges AP - Check Detail (1/2/2024)Page 7 of 48 75 Last Name Acct 1 Amount Check Date Description 4,780.99 12/14/2023 CCP NI MASTER TENANT 4 LLC 4,780.99 CENTERPOINT ENERGY MINNEGASCO 700-7019-4321 432.81 12/14/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1550-4321 216.55 12/14/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1170-4321 741.57 12/14/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-0000-4321 29.64 12/14/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-7043-4321 1,000.93 12/14/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1190-4321 1,496.50 12/14/2023 Gas Charges 3,918.00 12/14/2023 CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 134.92 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1312-4321 1,079.31 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-0000-4321 134.92 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1530-4321 164.13 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1220-4321 509.31 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1170-4321 33.16 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 21.75 12/21/2023 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1600-4321 20.00 12/21/2023 Gas Charges 2,097.50 12/21/2023 CENTERPOINT ENERGY MINNEGASCO 6,015.50 CENTURY FENCE COMPANY 605-6502-4701 7,355.00 12/6/2023 #14-08 101 Project -T Posts installed on Halla property 7,355.00 12/6/2023 CENTURY FENCE COMPANY 7,355.00 CENTURYLINK 101-1170-4310 821.82 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1160-4325 250.78 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1160-4325 125.74 12/6/2023 Telephone & Communication Charges CENTURYLINK 700-0000-4310 6.15 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1190-4310 123.64 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1312-4310 49.24 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1220-4310 0.74 12/6/2023 Telephone & Communication Charges AP - Check Detail (1/2/2024)Page 8 of 48 76 Last Name Acct 1 Amount Check Date Description CENTURYLINK 701-0000-4310 6.15 12/6/2023 Telephone & Communication Charges CENTURYLINK 700-0000-4310 15.51 12/6/2023 Telephone & Communication Charges CENTURYLINK 700-7019-4310 215.69 12/6/2023 Telephone & Communication Charges CENTURYLINK 701-0000-4310 15.51 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1550-4310 30.78 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1350-4310 30.78 12/6/2023 Telephone & Communication Charges CENTURYLINK 101-1540-4310 61.82 12/6/2023 Telephone & Communication Charges 1,754.35 12/6/2023 CenturyLink 700-0000-4310 32.00 12/14/2023 Telephone & Communication Charges CenturyLink 701-0000-4310 32.00 12/14/2023 Telephone & Communication Charges 64.00 12/14/2023 CenturyLink 700-7043-4310 60.48 12/21/2023 Telephone & Communication Charges 60.48 12/21/2023 CenturyLink 1,878.83 Cintas Corporation No. 2 700-0000-4150 20.54 12/28/2023 Supplies for first aid kit Cintas Corporation No. 2 701-0000-4150 20.54 12/28/2023 Supplies for first aid kit Cintas Corporation No. 2 101-1320-4150 20.54 12/28/2023 Supplies for first aid kit 61.62 12/28/2023 Cintas Corporation No. 2 61.62 CITY OF EDEN PRAIRIE 700-0000-2019 680.75 12/14/2023 2022 Certified Del. Utility-25.7560130 680.75 12/14/2023 CITY OF EDEN PRAIRIE 680.75 Cleaning Solutions Services 101-1312-4511 496.80 12/6/2023 Cleaning Services Cleaning Solutions Services 101-1220-4511 248.40 12/6/2023 Cleaning services Cleaning Solutions Services 101-1190-4511 3,912.30 12/6/2023 Cleaning services Cleaning Solutions Services 101-1170-4511 3,090.00 12/6/2023 Cleaning services Cleaning Solutions Services 700-0000-4511 62.10 12/6/2023 Cleaning Services AP - Check Detail (1/2/2024)Page 9 of 48 77 Last Name Acct 1 Amount Check Date Description Cleaning Solutions Services 701-0000-4511 62.10 12/6/2023 Cleaning Services 7,871.70 12/6/2023 Cleaning Solutions Services 7,871.70 Colonial Life & Accident Insurance Co 101-0000-2008 37.20 12/28/2023 December premium Colonial Life & Accident Insurance Co 700-0000-2008 75.96 12/28/2023 December premium Colonial Life & Accident Insurance Co 701-0000-2008 15.30 12/28/2023 December premium 128.46 12/28/2023 Colonial Life & Accident Insurance Co 128.46 Compass Minerals America, Inc 101-1320-4156 19,457.62 12/6/2023 salt for snow plowing 19,457.62 12/6/2023 Compass Minerals America, Inc 19,457.62 COMPUTER INTEGRATION TECHN.700-7025-4706 725.00 12/6/2023 CIP TUtil SCADA Servers RDS Licenses COMPUTER INTEGRATION TECHN.101-1160-4211 105.20 12/6/2023 Microsoft Office365 Licenses COMPUTER INTEGRATION TECHN.101-1160-4211 455.00 12/6/2023 Office365 Backup Service - Dec 1,285.20 12/6/2023 COMPUTER INTEGRATION TECHN. 1,285.20 CORE & MAIN LP 700-0000-4150 111.10 12/6/2023 water supplies 111.10 12/6/2023 CORE & MAIN LP 700-0000-4550 352.66 12/14/2023 2 cts Uni On compxcts 352.66 12/14/2023 CORE & MAIN LP 463.76 AP - Check Detail (1/2/2024)Page 10 of 48 78 Last Name Acct 1 Amount Check Date Description COREY JOHN & KIM 700-0000-2020 4.51 12/6/2023 Refund Check 007700-000, 6409 OXBOW BEND COREY JOHN & KIM 720-0000-2020 15.43 12/6/2023 Refund Check 007700-000, 6409 OXBOW BEND COREY JOHN & KIM 701-0000-2020 16.66 12/6/2023 Refund Check 007700-000, 6409 OXBOW BEND COREY JOHN & KIM 700-0000-2020 1.89 12/6/2023 Refund Check 007700-000, 6409 OXBOW BEND 38.49 12/6/2023 COREY JOHN & KIM 38.49 CUB FOODS 101-1220-4142 29.94 12/14/2023 Water 29.94 12/14/2023 CUB FOODS 29.94 Danial Reem 101-1539-4343 352.80 12/14/2023 Zumba 4234.117 352.80 12/14/2023 Danial Reem 352.80 DELEGARD TOOL COMPANY 101-1320-4260 332.29 12/14/2023 grease gun 332.29 12/14/2023 DELEGARD TOOL COMPANY 332.29 Diamond Vogel, Inc.101-1320-4154 924.77 12/14/2023 Reflective beads for crosswalks 924.77 12/14/2023 Diamond Vogel, Inc. 924.77 Doeden Greg 601-6051-4300 379.52 12/6/2023 Driveway Repaving 379.52 12/6/2023 AP - Check Detail (1/2/2024)Page 11 of 48 79 Last Name Acct 1 Amount Check Date Description Doeden Greg 379.52 Earl F Andersen Inc 101-1320-4155 1,173.48 12/21/2023 Street name signs 1,173.48 12/21/2023 Earl F Andersen Inc 1,173.48 ECHTERNACHT RICHARD & CONNIE 720-0000-2020 5.04 12/6/2023 Refund Check 014476-000, 8746 FLAMINGO DRIVE ECHTERNACHT RICHARD & CONNIE 700-0000-2020 114.85 12/6/2023 Refund Check 014476-000, 8746 FLAMINGO DRIVE ECHTERNACHT RICHARD & CONNIE 700-0000-2020 0.61 12/6/2023 Refund Check 014476-000, 8746 FLAMINGO DRIVE ECHTERNACHT RICHARD & CONNIE 701-0000-2020 1.09 12/6/2023 Refund Check 014476-000, 8746 FLAMINGO DRIVE 121.59 12/6/2023 ECHTERNACHT RICHARD & CONNIE 121.59 EDINA REALTY TITLE 700-0000-2020 5.87 12/6/2023 Refund Check 104347-000, 800 CARVER BEACH ROAD EDINA REALTY TITLE 701-0000-2020 1.50 12/6/2023 Refund Check 104347-000, 800 CARVER BEACH ROAD EDINA REALTY TITLE 720-0000-2020 5.59 12/6/2023 Refund Check 104347-000, 800 CARVER BEACH ROAD EDINA REALTY TITLE 700-0000-2020 0.68 12/6/2023 Refund Check 104347-000, 800 CARVER BEACH ROAD 13.64 12/6/2023 EDINA REALTY TITLE 13.64 EESCO UNITED ELECTRIC 701-0000-4150 177.40 12/21/2023 Supply for radios 177.40 12/21/2023 EESCO UNITED ELECTRIC 177.40 EHLERS & ASSOCIATES INC 101-0000-2076 3,380.00 12/28/2023 Redevelopment project 3,380.00 12/28/2023 AP - Check Detail (1/2/2024)Page 12 of 48 80 Last Name Acct 1 Amount Check Date Description EHLERS & ASSOCIATES INC 3,380.00 EMERGENCY AUTOMOTIVE TECH INC 101-1320-4140 207.20 12/14/2023 lights for truck 207.20 12/14/2023 EMERGENCY AUTOMOTIVE TECH INC 207.20 EMPLOYEE GROUP FUND 101-1110-4372 243.75 12/20/2023 Soda for meetings 243.75 12/20/2023 EMPLOYEE GROUP FUND 243.75 Engel Water Testing Inc 700-0000-4300 780.00 12/21/2023 November water samples 780.00 12/21/2023 Engel Water Testing Inc 780.00 Enterprise FM Trust 400-0000-4810 615.22 12/14/2023 402 - 23 Chev Silv #25XGMF Enterprise FM Trust 701-0000-2317 277.21 12/14/2023 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 700-0000-4811 88.07 12/14/2023 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 400-0000-4810 362.78 12/14/2023 001 - 22 Ford Esca #26M3MH Enterprise FM Trust 701-0000-2317 171.12 12/14/2023 307 - 23 Chev Equinox #262P8K Enterprise FM Trust 400-0000-4810 636.98 12/14/2023 419 - 23 Chev Silv #25XGMJ Enterprise FM Trust 400-0000-4810 559.11 12/14/2023 204 - 23 Chev Tahoe #25WDVL Enterprise FM Trust 400-0000-4810 455.27 12/14/2023 502 - 23 Chev Blazer #25XQVB Enterprise FM Trust 400-0000-4810 641.06 12/14/2023 134 - 23 Chev Silv #25WNKR Enterprise FM Trust 400-0000-4810 635.46 12/14/2023 416 - 23 Chev Silv #25XGMC Enterprise FM Trust 400-0000-4811 320.47 12/14/2023 402 - 23 Chev Silv #25XGMF Enterprise FM Trust 400-0000-4811 264.36 12/14/2023 502 - 23 Chev Blazer #25XQVB Enterprise FM Trust 400-0000-4811 235.03 12/14/2023 405 - 22 Chev Silv #25G5QQ Enterprise FM Trust 400-0000-4811 173.17 12/14/2023 606 - 22 Ford Rang #25G23Z Enterprise FM Trust 400-0000-4810 504.25 12/14/2023 405 - 22 Chev Silv #25G5QQ Enterprise FM Trust 400-0000-4811 383.66 12/14/2023 612 - 23 Chev Silv #26RL44 Enterprise FM Trust 400-0000-4811 336.93 12/14/2023 202 - 23 Chev Tahoe #25WDVJ Enterprise FM Trust 400-0000-4811 380.63 12/14/2023 203 - 23 Chev Silv #26RPC3 Enterprise FM Trust 400-0000-4811 135.98 12/14/2023 412 - 22 GMC Sier #25H28F AP - Check Detail (1/2/2024)Page 13 of 48 81 Last Name Acct 1 Amount Check Date Description Enterprise FM Trust 400-0000-4810 537.16 12/14/2023 612 - 23 Chev Silv #26RL44 Enterprise FM Trust 400-0000-4810 558.67 12/14/2023 411 - 22 Chev Silv #25G8CL Enterprise FM Trust 400-0000-4811 168.49 12/14/2023 605 - 22 Ford Rang #25G25M Enterprise FM Trust 700-0000-2317 171.11 12/14/2023 307 - 23 Chev Equinox #262P8K Enterprise FM Trust 400-0000-4811 187.58 12/14/2023 408 - 22 Chev Silv #25G89X Enterprise FM Trust 400-0000-4811 373.65 12/14/2023 505 - 23 Chev Silv #26RP8Z Enterprise FM Trust 400-0000-4810 635.18 12/14/2023 420 - 23 Chev Silv #25XGMS Enterprise FM Trust 400-0000-4810 559.11 12/14/2023 202 - 23 Chev Tahoe #25WDVJ Enterprise FM Trust 400-0000-4811 174.16 12/14/2023 214 - 22 Chev Silv #25G5D2 Enterprise FM Trust 400-0000-4810 562.27 12/14/2023 203 - 23 Chev Silv #26RPC3 Enterprise FM Trust 400-0000-4811 196.22 12/14/2023 201 - 22 GMC Yuko #25MPSN Enterprise FM Trust 400-0000-4810 465.27 12/14/2023 412 - 22 GMC Sier #25H28F Enterprise FM Trust 400-0000-4811 188.55 12/14/2023 001 - 22 Ford Esca #26M3MH Enterprise FM Trust 701-0000-4811 87.09 12/14/2023 307 - 23 Chev Equinox #262P8K Enterprise FM Trust 400-0000-4811 298.57 12/14/2023 403 - 23 Chev Silv #25XGMK Enterprise FM Trust 701-0000-4811 88.07 12/14/2023 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 400-0000-4810 654.26 12/14/2023 201 - 22 GMC Yuko #25MPSN Enterprise FM Trust 400-0000-4811 297.76 12/14/2023 420 - 23 Chev Silv #25XGMS Enterprise FM Trust 400-0000-4810 597.83 12/14/2023 505 - 23 Chev Silv #26RP8Z Enterprise FM Trust 400-0000-4811 336.93 12/14/2023 204 - 23 Chev Tahoe #25WDVL Enterprise FM Trust 700-0000-4811 87.10 12/14/2023 307 - 23 Chev Equinox #262P8K Enterprise FM Trust 400-0000-4811 176.57 12/14/2023 411 - 22 Chev Silv #25G8CL Enterprise FM Trust 400-0000-4811 298.60 12/14/2023 419 - 23 Chev Silv #25XGMJ Enterprise FM Trust 400-0000-4810 550.85 12/14/2023 408 - 22 Chev Silv #25G89X Enterprise FM Trust 400-0000-4811 371.62 12/14/2023 401 - 23 Chev Silv #26RPBZ Enterprise FM Trust 400-0000-4810 641.07 12/14/2023 132 - 23 Chev Silv #25WNCN Enterprise FM Trust 400-0000-4811 293.17 12/14/2023 132 - 23 Chev Silv #25WNCN Enterprise FM Trust 400-0000-4811 293.16 12/14/2023 134 - 23 Chev Silv #25WNKR Enterprise FM Trust 400-0000-4811 297.90 12/14/2023 416 - 23 Chev Silv #25XGMC Enterprise FM Trust 400-0000-4810 372.99 12/14/2023 606 - 22 Ford Rang #25G23Z Enterprise FM Trust 400-0000-4810 531.27 12/14/2023 214 - 22 Chev Silv #25G5D2 Enterprise FM Trust 700-0000-2317 277.21 12/14/2023 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 400-0000-4810 604.79 12/14/2023 401 - 23 Chev Silv #26RPBZ Enterprise FM Trust 400-0000-4810 550.83 12/14/2023 140 - 22 Chev Silv #25G5J6 Enterprise FM Trust 400-0000-4810 413.29 12/14/2023 605 - 22 Ford Rang #25G25M Enterprise FM Trust 400-0000-4810 636.90 12/14/2023 403 - 23 Chev Silv #25XGMK Enterprise FM Trust 400-0000-4811 158.39 12/14/2023 140 - 22 Chev Silv #25G5J6 20,870.40 12/14/2023 Enterprise FM Trust 20,870.40 AP - Check Detail (1/2/2024)Page 14 of 48 82 Last Name Acct 1 Amount Check Date Description Environmental Equipment & Services Inc 101-1320-4120 37.44 12/28/2023 gutter broom spring 37.44 12/28/2023 Environmental Equipment & Services Inc 37.44 EPIC EVENT RENTAL 101-1600-4300 350.49 12/6/2023 Tree Lighting Ceremony stage 350.49 12/6/2023 EPIC EVENT RENTAL 350.49 ESS BROTHERS & SONS INC 720-7207-4150 1,526.94 12/28/2023 stormwater Inlet protection 1,526.94 12/28/2023 ESS BROTHERS & SONS INC 1,526.94 FASTENAL COMPANY 700-7043-4120 6.30 12/21/2023 M5 X 60 6.30 12/21/2023 FASTENAL COMPANY 101-1320-4120 313.20 12/28/2023 bolts washers and nuts 313.20 12/28/2023 FASTENAL COMPANY 319.50 Ferguson Waterworks #2518 700-0000-4150 1,204.19 12/6/2023 Decal Warn Wtr Vlv Hybrid 3 rail mrkr post 1,204.19 12/6/2023 Ferguson Waterworks #2518 700-0000-4550 165.96 12/21/2023 meter wire Ferguson Waterworks #2518 700-0000-4550 497.06 12/21/2023 water curb box Ferguson Waterworks #2518 700-1384-4556 3,017.50 12/21/2023 2-inch water meters Ferguson Waterworks #2518 701-1384-4556 3,017.50 12/21/2023 2-inch water meters 6,698.02 12/21/2023 AP - Check Detail (1/2/2024)Page 15 of 48 83 Last Name Acct 1 Amount Check Date Description Ferguson Waterworks #2518 7,902.21 Fidelity Security Life 701-0000-2007 9.11 12/28/2023 Vision insurance-January 2024 Fidelity Security Life 700-0000-2007 15.75 12/28/2023 Vision insurance-January 2024 Fidelity Security Life 101-0000-2007 300.26 12/28/2023 Vision insurance-January 2024 Fidelity Security Life 720-0000-2007 6.63 12/28/2023 Vision insurance-January 2024 331.75 12/28/2023 Fidelity Security Life 331.75 Fire Station Furniture 101-1220-4121 4,828.41 12/6/2023 Recliners Fire Station Furniture 101-1220-4121 1,199.96 12/6/2023 Counter Height Stools per kitchen remodel 6,028.37 12/6/2023 Fire Station Furniture 6,028.37 FIRST AMERICAN TITLE 720-0000-2020 8.07 12/6/2023 Refund Check 096567-000, 7007 SANDY HOOK CIRCLE FIRST AMERICAN TITLE 701-0000-2020 5.77 12/6/2023 Refund Check 096567-000, 7007 SANDY HOOK CIRCLE FIRST AMERICAN TITLE 700-0000-2020 0.96 12/6/2023 Refund Check 096567-000, 7007 SANDY HOOK CIRCLE FIRST AMERICAN TITLE 701-0000-2020 13.21 12/6/2023 Refund Check 012593-000, 6231 HUMMINGBIRD ROAD FIRST AMERICAN TITLE 700-0000-2020 12.39 12/6/2023 Refund Check 012593-000, 6231 HUMMINGBIRD ROAD FIRST AMERICAN TITLE 700-0000-2020 2.05 12/6/2023 Refund Check 012593-000, 6231 HUMMINGBIRD ROAD FIRST AMERICAN TITLE 720-0000-2020 16.72 12/6/2023 Refund Check 012593-000, 6231 HUMMINGBIRD ROAD 59.17 12/6/2023 FIRST AMERICAN TITLE 59.17 Fitzgerald Excavating & Trucking, Inc 720-7025-4300 28,427.43 12/21/2023 PV#3 2021 Pond Maintenance Project 28,427.43 12/21/2023 Fitzgerald Excavating & Trucking, Inc 28,427.43 Foster Bros Marine 101-1540-4120 7,499.00 12/6/2023 Lake Ann Paddleboat AP - Check Detail (1/2/2024)Page 16 of 48 84 Last Name Acct 1 Amount Check Date Description 7,499.00 12/6/2023 Foster Bros Marine 7,499.00 FRANEK INCORPORATED 101-0000-2073 500.00 12/6/2023 Erosion Escrow-7077 Pearl Dr FRANEK INCORPORATED 101-0000-2073 500.00 12/6/2023 Erosion Escrow-1914 Visionary Ct FRANEK INCORPORATED 101-0000-2073 500.00 12/6/2023 Erosion Escrow-6641 Minnewashta Pkwy FRANEK INCORPORATED 101-0000-2073 250.00 12/6/2023 Erosion Escrow-7182 Purple Pkwy FRANEK INCORPORATED 101-0000-2073 500.00 12/6/2023 Erosion Escrow-7157 Purple Pkwy FRANEK INCORPORATED 101-0000-2073 250.00 12/6/2023 Erosion Escrow-7143 Alphabet St FRANEK INCORPORATED 101-0000-2073 500.00 12/6/2023 Erosion Escrow-7028 Pearl Dr FRANEK INCORPORATED 101-0000-2073 500.00 12/6/2023 Erosion escrow-8485 Mission Hills Ln FRANEK INCORPORATED 101-0000-2073 250.00 12/6/2023 Erosion Escrow-7155 Alphabet St FRANEK INCORPORATED 101-0000-2073 250.00 12/6/2023 Erosion Escrow-1926 Fathers Song 4,000.00 12/6/2023 FRANEK INCORPORATED 4,000.00 Go Gymnastics 101-1538-4343 1,425.00 12/14/2023 Go Gymnastics Littles Go Gymnastics 101-1537-4343 1,128.75 12/14/2023 Go Gymnastics Tiny and Mini 2,553.75 12/14/2023 Go Gymnastics 2,553.75 GONYEA HOMES 101-0000-2075 750.00 12/21/2023 Landscape Escrow for 1982 Della Dr GONYEA HOMES 101-0000-2075 750.00 12/21/2023 Landscape Escrow for 1825 Lucy Ridge Cir. GONYEA HOMES 101-0000-2075 750.00 12/21/2023 Escrow for landscaping - 1969 Della Dr GONYEA HOMES 101-0000-2075 750.00 12/21/2023 Landscape Escrow for 1886 Della Dr 3,000.00 12/21/2023 GONYEA HOMES 3,000.00 GOPHER STATE ONE-CALL INC 701-0000-4300 192.37 12/21/2023 Utility locates-November 2023 GOPHER STATE ONE-CALL INC 700-0000-4300 192.38 12/21/2023 Utility locates-November 2023 AP - Check Detail (1/2/2024)Page 17 of 48 85 Last Name Acct 1 Amount Check Date Description 384.75 12/21/2023 GOPHER STATE ONE-CALL INC 384.75 Governance Science Group Inc 101-1125-4224 6,900.00 12/14/2023 FlashVote Services (5/1/23 - 4/30/24) 6,900.00 12/14/2023 Governance Science Group Inc 6,900.00 GRAYBAR 700-0000-4550 571.80 12/6/2023 well supplies. 571.80 12/6/2023 GRAYBAR 571.80 Gremeniuk Sergei 700-7204-4901 100.00 12/6/2023 Rebate -Dishwasher Gremeniuk Sergei 700-7204-4901 100.00 12/6/2023 Rebate -Clothes Washer 200.00 12/6/2023 Gremeniuk Sergei 200.00 Gunderson Scott 700-7204-4901 50.00 12/6/2023 Rebate -Toilet 50.00 12/6/2023 Gunderson Scott 50.00 Haider Shelley 700-7204-4901 50.00 12/6/2023 Rebate -Toilet 50.00 12/6/2023 Haider Shelley 50.00 HALLOCK COMPANY 701-0000-4551 239.99 12/6/2023 LS#10 AP - Check Detail (1/2/2024)Page 18 of 48 86 Last Name Acct 1 Amount Check Date Description 239.99 12/6/2023 HALLOCK COMPANY 239.99 HANSEN THORP PELLINEN OLSON 420-1310-4710 1,333.50 12/28/2023 #23-09 Chanhassen Trail/Walk HANSEN THORP PELLINEN OLSON 400-0000-1155 5,599.50 12/28/2023 Observation Services-Audubon Business Park HANSEN THORP PELLINEN OLSON 400-0000-1155 7,011.00 12/28/2023 Observation Services-Xcel Service Center 13,944.00 12/28/2023 HANSEN THORP PELLINEN OLSON 13,944.00 HAWKINS CHEMICAL 700-7019-4160 20.00 12/6/2023 Chlorine Cylinder 20.00 12/6/2023 HAWKINS CHEMICAL 700-7019-4160 8,572.51 12/28/2023 Chemicals 8,572.51 12/28/2023 HAWKINS CHEMICAL 8,592.51 Health Strategies 101-1220-4352 36.00 12/21/2023 Fit Test for New Hire Erdmann 36.00 12/21/2023 Health Strategies 36.00 Helmick Jennifer & Mike 720-7025-4300 719.51 12/14/2023 Trees replacement for pond project 719.51 12/14/2023 Helmick Jennifer & Mike 719.51 Henninger Dacey 101-1320-4240 259.97 12/6/2023 Safety Gear AP - Check Detail (1/2/2024)Page 19 of 48 87 Last Name Acct 1 Amount Check Date Description 259.97 12/6/2023 Henninger Dacey 259.97 HOISINGTON KOEGLER GROUP 410-4410-4300 27,126.00 12/14/2023 Lake Ann Park Preserve 27,126.00 12/14/2023 HOISINGTON KOEGLER GROUP 101-1420-4300 520.00 12/28/2023 downtown design guidelines HOISINGTON KOEGLER GROUP 414-4011-4300 19,371.42 12/28/2023 Civic Campus Improvements-November 2023 HOISINGTON KOEGLER GROUP 101-1420-4300 520.00 12/28/2023 Wayfinding signage plan HOISINGTON KOEGLER GROUP 414-4010-4300 19,371.42 12/28/2023 Civic Campus Improvements-November 2023 HOISINGTON KOEGLER GROUP 410-4410-4300 17,262.00 12/28/2023 Lake Ann Park Preserve 57,044.84 12/28/2023 HOISINGTON KOEGLER GROUP 84,170.84 Hokkanen Laurie A.101-1120-4380 275.18 12/20/2023 Mileage Hokkanen Laurie A.101-1170-4510 75.95 12/20/2023 City Hall-greenery for front pots 351.13 12/20/2023 Hokkanen Laurie A. 351.13 Holden Jodi 101-1560-3637 69.00 12/6/2023 Refund - class cancellation 69.00 12/6/2023 Holden Jodi 69.00 Holt Tour and Charter Inc 101-1560-4349 850.00 12/6/2023 Charter Bus Swedish Institute day trip 850.00 12/6/2023 Holt Tour and Charter Inc 850.00 AP - Check Detail (1/2/2024)Page 20 of 48 88 Last Name Acct 1 Amount Check Date Description Home Depot USA, Inc.101-1250-3301 120.00 12/21/2023 Job cancelled - Permit 2023-01644 - 7559 Walnut Curv 120.00 12/21/2023 Home Depot USA, Inc. 120.00 Hoops & Threads LLC 101-1320-4240 20.00 12/21/2023 City logo for coats 20.00 12/21/2023 Hoops & Threads LLC 20.00 HOPE MARC & MICHELLE 700-0000-2020 69.27 12/6/2023 Refund Check 097723-000, 9111 LAKE RILEY BLVD HOPE MARC & MICHELLE 720-0000-2020 6.15 12/6/2023 Refund Check 097723-000, 9111 LAKE RILEY BLVD HOPE MARC & MICHELLE 700-0000-2020 0.76 12/6/2023 Refund Check 097723-000, 9111 LAKE RILEY BLVD HOPE MARC & MICHELLE 701-0000-2020 32.94 12/6/2023 Refund Check 097723-000, 9111 LAKE RILEY BLVD 109.12 12/6/2023 HOPE MARC & MICHELLE 109.12 Indoor Landscapes Inc 101-1170-4300 187.00 12/21/2023 December plant service 187.00 12/21/2023 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 101-1120-4110 122.20 12/6/2023 Kleenex packing tape 4x6 post its pens Innovative Office Solutions LLC 101-1120-4110 58.45 12/6/2023 Napkins Pens Paper 180.65 12/6/2023 Innovative Office Solutions LLC 101-1120-4110 102.55 12/21/2023 tape pens white out paper stapler Innovative Office Solutions LLC 101-1120-4110 52.28 12/21/2023 Office Supplies 154.83 12/21/2023 Innovative Office Solutions LLC 101-1120-4110 51.51 12/28/2023 Office Supplies Innovative Office Solutions LLC 101-1120-4110 102.69 12/28/2023 tape post its whiteboard markers highlighter pen AP - Check Detail (1/2/2024)Page 21 of 48 89 Last Name Acct 1 Amount Check Date Description 154.20 12/28/2023 Innovative Office Solutions LLC 489.68 Interstate Testing 101-1250-3306 30.00 12/14/2023 9438 River Rock Dr S - Duplicate Permit Interstate Testing 101-0000-2022 0.06 12/14/2023 9438 River Rock Dr S - Duplicate Permit 30.06 12/14/2023 Interstate Testing 30.06 JEFFERSON FIRE SAFETY INC 201-0000-4705 827.03 12/6/2023 Holmatro Cross Ram Support set 827.03 12/6/2023 JEFFERSON FIRE SAFETY INC 201-0000-4705 2,990.12 12/28/2023 Holmatro Mini Cutter 2,990.12 12/28/2023 JEFFERSON FIRE SAFETY INC 3,817.15 K2 Electrical Services Inc 101-1550-4300 256.00 12/21/2023 Repaired outlet on light pole near Library entrance. 256.00 12/21/2023 K2 Electrical Services Inc 101-1550-4300 213.00 12/28/2023 Light Pole repair at Old Village Hall 213.00 12/28/2023 K2 Electrical Services Inc 469.00 KATH FUEL OIL SERVICE 700-0000-4170 1,043.47 12/6/2023 Fuel for generator at treatment plant KATH FUEL OIL SERVICE 700-0000-4170 3,070.16 12/6/2023 Fuel for treatment plant 4,113.63 12/6/2023 AP - Check Detail (1/2/2024)Page 22 of 48 90 Last Name Acct 1 Amount Check Date Description KATH FUEL OIL SERVICE 4,113.63 KENNEDY & GRAVEN, CHARTERED 101-1140-4302 591.25 12/6/2023 Labor/Employment Matters 591.25 12/6/2023 KENNEDY & GRAVEN, CHARTERED 591.25 KIMLEY HORN AND ASSOCIATES INC 601-6057-4303 19,117.06 12/6/2023 Market Blvd #25-02 19,117.06 12/6/2023 KIMLEY HORN AND ASSOCIATES INC 601-6059-4300 3,121.69 12/28/2023 #26-03 Pleasantview Rd -LRIP App. KIMLEY HORN AND ASSOCIATES INC 605-6502-4300 1,392.07 12/28/2023 TH101 Rehab Project KIMLEY HORN AND ASSOCIATES INC 601-6057-4303 10,104.98 12/28/2023 #25-02 Market Blvd Project KIMLEY HORN AND ASSOCIATES INC 605-6503-4300 1,392.06 12/28/2023 TH101 Rehab Project 16,010.80 12/28/2023 KIMLEY HORN AND ASSOCIATES INC 35,127.86 Kirt Nathan and Brianna 101-0000-2073 4,800.00 12/6/2023 Erosion Escrow-3911 Kings Rd 4,800.00 12/6/2023 Kirt Nathan and Brianna 4,800.00 KnowBe4 Inc.101-1160-4370 1,875.60 12/21/2023 KnowBe4 Phishing Training KnowBe4 Inc.101-1160-4205 1,080.00 12/21/2023 KnowBe4 Phish-ER Email Extraction Test App 2,955.60 12/21/2023 KnowBe4 Inc. 2,955.60 K-TECH SPECIALTY COATINGS, INC 101-1320-4156 950.99 12/28/2023 snow plowing material. 950.99 12/28/2023 AP - Check Detail (1/2/2024)Page 23 of 48 91 Last Name Acct 1 Amount Check Date Description K-TECH SPECIALTY COATINGS, INC 950.99 Kubista Terence Kenneth 101-1560-4343 160.00 12/21/2023 Speaker fee - British History Series 160.00 12/21/2023 Kubista Terence Kenneth 160.00 Lano Equipment 700-0000-4120 15.97 12/21/2023 bobcat hitch parts 15.97 12/21/2023 Lano Equipment 15.97 Larson Corey 101-1120-4300 335.01 12/14/2023 Hotel/mileage reimbursement for Fire Chief candidate 335.01 12/14/2023 Larson Corey 335.01 LEAGUE OF MINNESOTA CITIES 101-1120-4370 125.00 12/28/2023 2024 Winter Workshop 125.00 12/28/2023 LEAGUE OF MINNESOTA CITIES 125.00 LEAGUE OF MN CITIES INS TRUST 101-0000-2017 59,952.00 12/6/2023 Workers Comp 59,952.00 12/6/2023 LEAGUE OF MN CITIES INS TRUST 59,952.00 Lennar 101-0000-2073 1,500.00 12/6/2023 Erosion Escrow-7065 Pearl Dr Lennar 101-0000-2073 1,800.00 12/6/2023 Erosion Escrow-1950 Visionary Ct Lennar 101-0000-2073 1,500.00 12/6/2023 Erosion Escrow-7089 Pearl Dr Lennar 101-0000-2073 1,550.00 12/6/2023 Erosion Escrow-7161 Pearl Dr Lennar 101-0000-2073 1,900.00 12/6/2023 Erosion Escrow-1951 Visionary Ct AP - Check Detail (1/2/2024)Page 24 of 48 92 Last Name Acct 1 Amount Check Date Description Lennar 101-0000-2073 2,250.00 12/6/2023 Erosion Escrow-1902 Visionary Ct Lennar 101-0000-2073 2,300.00 12/6/2023 Erosion Escrow-7184 Pearl Dr Lennar 101-0000-2073 1,600.00 12/6/2023 Erosion Escrow-7137 Pearl Dr Lennar 101-0000-2073 2,250.00 12/6/2023 Erosion Escrow-1915 Visionary Ct Lennar 101-0000-2073 2,100.00 12/6/2023 Erosion Escrow-7172 Pearl Dr Lennar 101-0000-2073 1,750.00 12/6/2023 Erosion Escrow-1938 Visionary Ct Lennar 101-0000-2073 1,600.00 12/6/2023 Erosion Escrow-7125 Pearl Dr Lennar 101-0000-2073 1,960.00 12/6/2023 Erosion Escrow-1938 Fathers Song Lennar 101-0000-2073 2,000.00 12/6/2023 Erosion Escrow-7148 Pearl Dr Lennar 101-0000-2073 1,500.00 12/6/2023 Erosion Escrow-7101 Pearl Dr Lennar 101-0000-2073 2,200.00 12/6/2023 Erosion Escrow-1903 Visionary Ct Lennar 101-0000-2073 1,800.00 12/6/2023 Erosion Escrow-7136 Pearl Dr Lennar 101-0000-2073 2,000.00 12/6/2023 Erosion Escrow-1927 Visionary Ct 33,560.00 12/6/2023 Lennar 101-0000-2072 2,500.00 12/14/2023 As Built Escrow 7229 Purple Parkway Lennar 101-0000-2072 2,500.00 12/14/2023 As Built escrow 7157 Purple Parkway Lennar 101-0000-2072 2,500.00 12/14/2023 As-Built escrow-7077 Pearl Drive Lennar 101-0000-2072 2,500.00 12/14/2023 As-Built escrow 7106 Alphabet Street Lennar 101-0000-2072 2,500.00 12/14/2023 As Built escrow 7193 Purple Parkway 12,500.00 12/14/2023 Lennar 46,060.00 Local 49 Training Center 700-0000-4370 2,000.00 12/6/2023 CDL training Local 49 Training Center 701-0000-4370 2,000.00 12/6/2023 CDL training 4,000.00 12/6/2023 Local 49 Training Center 4,000.00 Lockridge Grindal Nauen P.L.L.P 101-1110-4312 3,333.33 12/21/2023 December professional services 3,333.33 12/21/2023 Lockridge Grindal Nauen P.L.L.P 3,333.33 LTF Construction Company, LLC 101-0000-2022 202.50 12/6/2023 Building Surcharge Overpayment- Permit 2023-02241 AP - Check Detail (1/2/2024)Page 25 of 48 93 Last Name Acct 1 Amount Check Date Description 202.50 12/6/2023 LTF Construction Company, LLC 202.50 MACQUEEN EQUIPMENT 720-7207-4150 242.00 12/6/2023 Hook/tool for manhole MACQUEEN EQUIPMENT 701-0000-4120 242.00 12/6/2023 Hook/tool for manhole MACQUEEN EQUIPMENT 701-0000-4120 223.43 12/6/2023 313 BALL VALVE 707.43 12/6/2023 MACQUEEN EQUIPMENT 701-0000-4120 4,602.97 12/21/2023 new jetter nozzle 4,602.97 12/21/2023 MACQUEEN EQUIPMENT 5,310.40 Marco Inc 720-0000-4410 50.50 12/21/2023 Copier Lease Marco Inc 701-0000-4410 101.00 12/21/2023 Copier Lease Marco Inc 101-1170-4410 757.50 12/21/2023 Copier Lease Marco Inc 700-0000-4410 101.00 12/21/2023 Copier Lease Marco Inc 101-1160-4207 360.00 12/21/2023 EFax Gold Cloud Fax Service 1,370.00 12/21/2023 Marco Inc 1,370.00 Marco Technologies 101-1160-4411 735.00 12/28/2023 Copier Lease 735.00 12/28/2023 Marco Technologies 735.00 Martin Sophia 101-1539-4343 182.00 12/14/2023 December Art Classes 182.00 12/14/2023 AP - Check Detail (1/2/2024)Page 26 of 48 94 Last Name Acct 1 Amount Check Date Description Martin Sophia 182.00 Mather Anthony 700-7204-4901 100.00 12/14/2023 Rebate -Dishwasher 100.00 12/14/2023 Mather Anthony 100.00 MCPHERSON TIMOTHY & BRITTANY 701-0000-2020 26.69 12/6/2023 Refund Check 101141-000, 752 BUCKINGWOOD COURT MCPHERSON TIMOTHY & BRITTANY 720-0000-2020 11.67 12/6/2023 Refund Check 101141-000, 752 BUCKINGWOOD COURT MCPHERSON TIMOTHY & BRITTANY 700-0000-2020 1.43 12/6/2023 Refund Check 101141-000, 752 BUCKINGWOOD COURT MCPHERSON TIMOTHY & BRITTANY 700-0000-2020 17.33 12/6/2023 Refund Check 101141-000, 752 BUCKINGWOOD COURT 57.12 12/6/2023 MCPHERSON TIMOTHY & BRITTANY 57.12 MERLINS ACE HARDWARE 700-0000-4150 54.74 12/21/2023 Cable Tie MERLINS ACE HARDWARE 101-1160-4134 34.93 12/21/2023 Spliced Phone Red Incline Cat 6 Coupler MERLINS ACE HARDWARE 101-1320-4150 36.98 12/21/2023 Plier Groove Lock MERLINS ACE HARDWARE 701-0000-4150 26.58 12/21/2023 Cable Tie 11.8"" MERLINS ACE HARDWARE 101-1550-4120 350.94 12/21/2023 Inc Mini Mlt 300 Vinyl Adv Paint Brush Set MERLINS ACE HARDWARE 700-7043-4120 46.90 12/21/2023 Ball Valve 600 IPS MERLINS ACE HARDWARE 700-7043-4150 18.98 12/21/2023 Handle Thrd 1/16X60 570.05 12/21/2023 MERLINS ACE HARDWARE 570.05 Metro Home and Drain 701-0000-4551 325.00 12/28/2023 206 Chan view root cutting side sewer 325.00 12/28/2023 Metro Home and Drain 325.00 Metronet Holdings, LLC 700-7043-4310 66.75 12/14/2023 Telephone & Communication Charges AP - Check Detail (1/2/2024)Page 27 of 48 95 Last Name Acct 1 Amount Check Date Description 66.75 12/14/2023 Metronet Holdings, LLC 66.75 Metropolitan Area Management Association 101-1120-4360 45.00 12/6/2023 MAMA membership for Laurie Hokkanen 45.00 12/6/2023 Metropolitan Area Management Association 45.00 METROPOLITAN COUNCIL 410-4410-4300 600.00 12/20/2023 Encroachment Agreement Fee - Lake Ann Park Preserve 600.00 12/20/2023 METROPOLITAN COUNCIL 600.00 Metropolitan Council, Env Svcs 101-1250-3816 -621.25 12/6/2023 November SAC Metropolitan Council, Env Svcs 701-0000-2023 62,125.00 12/6/2023 November SAC 61,503.75 12/6/2023 Metropolitan Council, Env Svcs 701-0000-4509 230,855.78 12/21/2023 Wastewater Services 230,855.78 12/21/2023 Metropolitan Council, Env Svcs 292,359.53 Meuwissen Mary & Michael 101-0000-2076 46,989.57 12/13/2023 Cunningham 2nd Add. Security Escrow Reduction (LOC) 46,989.57 12/13/2023 Meuwissen Mary & Michael 46,989.57 MICHAEL DANIEL & GWEN 700-0000-2020 0.76 12/6/2023 Refund Check 008448-001, 7100 GUNFLINT TRAIL MICHAEL DANIEL & GWEN 701-0000-2020 14.19 12/6/2023 Refund Check 008448-001, 7100 GUNFLINT TRAIL MICHAEL DANIEL & GWEN 700-0000-2020 15.39 12/6/2023 Refund Check 008448-001, 7100 GUNFLINT TRAIL MICHAEL DANIEL & GWEN 720-0000-2020 6.20 12/6/2023 Refund Check 008448-001, 7100 GUNFLINT TRAIL AP - Check Detail (1/2/2024)Page 28 of 48 96 Last Name Acct 1 Amount Check Date Description 36.54 12/6/2023 MICHAEL DANIEL & GWEN 36.54 MINGER CONSTRUCTION 601-6043-4751 88,788.99 12/14/2023 20-02 Minnewashta Pkwy-Minger add contract 88,788.99 12/14/2023 MINGER CONSTRUCTION 720-7207-4570 8,400.00 12/21/2023 storm pipe repair 8,400.00 12/21/2023 MINGER CONSTRUCTION 720-7207-4570 14,975.00 12/28/2023 Catch basin repair bluff creek Dr 14,975.00 12/28/2023 MINGER CONSTRUCTION 112,163.99 MinnCraft, LLC 101-1220-4121 5,000.00 12/6/2023 Table 5,000.00 12/6/2023 MinnCraft, LLC 5,000.00 Minnesota Pump Works 701-0000-4551 1,273.50 12/14/2023 maintenance for LS 7 and 24 1,273.50 12/14/2023 Minnesota Pump Works 1,273.50 MINNESOTA RURAL WATER ASSN 700-0000-4360 400.00 12/6/2023 Associate Membership 400.00 12/6/2023 MINNESOTA RURAL WATER ASSN 400.00 Minnesota Safety Council 101-1560-4343 345.00 12/21/2023 Defensive Driver class fee AP - Check Detail (1/2/2024)Page 29 of 48 97 Last Name Acct 1 Amount Check Date Description 345.00 12/21/2023 Minnesota Safety Council 345.00 MN DEPT OF HEALTH 700-0000-4509 21,094.00 12/21/2023 Community Water Supply Connection Fee 10-01-23 12-31-23 21,094.00 12/21/2023 MN DEPT OF HEALTH 21,094.00 MN DEPT OF LABOR AND INDUSTRY 101-0000-2022 3,088.44 12/6/2023 November Surcharge MN DEPT OF LABOR AND INDUSTRY 101-1250-3818 -61.77 12/6/2023 November Surcharge 3,026.67 12/6/2023 MN DEPT OF LABOR AND INDUSTRY 101-1370-4510 10.00 12/14/2023 Pressure Vessel/Boiler MN DEPT OF LABOR AND INDUSTRY 101-1370-4120 10.00 12/14/2023 Pressure Vessel/Boiler MN DEPT OF LABOR AND INDUSTRY 101-1320-4120 20.00 12/14/2023 Pressure Vessel/Boiler MN DEPT OF LABOR AND INDUSTRY 701-0000-4120 10.00 12/14/2023 Pressure Vessel/Boiler 50.00 12/14/2023 MN DEPT OF LABOR AND INDUSTRY 3,076.67 MN DEPT OF TRANSPORTATION 400-0000-1155 314.53 12/6/2023 Avienda - Traffic Signal work at Powers & BCB 314.53 12/6/2023 MN DEPT OF TRANSPORTATION 314.53 MN FIRE SERVICE CERTIFICATION BOARD 101-1220-4352 756.00 12/21/2023 Firefighter II Certification 756.00 12/21/2023 MN FIRE SERVICE CERTIFICATION BOARD 756.00 MN TRUCKING ASSOCIATION 101-1320-4140 427.28 12/21/2023 inspection books AP - Check Detail (1/2/2024)Page 30 of 48 98 Last Name Acct 1 Amount Check Date Description 427.28 12/21/2023 MN TRUCKING ASSOCIATION 427.28 MN VALLEY ELECTRIC COOP 101-1350-4320 47.40 12/6/2023 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 138.73 12/6/2023 Electric Charges 186.13 12/6/2023 MN VALLEY ELECTRIC COOP 101-1350-4320 106.81 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 45.07 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 700-0000-4320 158.38 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 701-0000-4320 485.13 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 260.73 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 42.25 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 101-1600-4320 47.69 12/14/2023 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 5,638.25 12/14/2023 Electric Charges 6,784.31 12/14/2023 MN VALLEY ELECTRIC COOP 101-1350-4320 304.31 12/21/2023 Electric Charges 304.31 12/21/2023 MN VALLEY ELECTRIC COOP 101-1350-4320 165.41 12/28/2023 Electric Charges 165.41 12/28/2023 MN VALLEY ELECTRIC COOP 7,440.16 Morgan's Tree Service 720-7025-4706 1,940.33 12/6/2023 2022 Pond Project Additional Trees 1,940.33 12/6/2023 Morgan's Tree Service 720-7202-4573 11,675.00 12/14/2023 Tree removals and bare root tree gravel bed planting 11,675.00 12/14/2023 AP - Check Detail (1/2/2024)Page 31 of 48 99 Last Name Acct 1 Amount Check Date Description Morgan's Tree Service 13,615.33 MOSS & BARNETT 210-0000-4300 4,650.50 12/21/2023 MetroNet/Mediacom legal services November2023 4,650.50 12/21/2023 MOSS & BARNETT 4,650.50 MOTOROLA Solutions, Inc 400-4135-4704 10,164.96 12/21/2023 Radios for new Fire Dept. Command Vehicles 10,164.96 12/21/2023 MOTOROLA Solutions, Inc 10,164.96 MTI DISTRIBUTING INC 101-1550-4120 3,701.24 12/6/2023 MOWER PARTS 3,701.24 12/6/2023 MTI DISTRIBUTING INC 101-1550-4120 89.10 12/14/2023 mower parts 89.10 12/14/2023 MTI DISTRIBUTING INC 3,790.34 NAPA AUTO & TRUCK PARTS 101-1320-4120 -116.21 12/28/2023 air filters wiper blades oil coolant dye NAPA AUTO & TRUCK PARTS 101-1550-4120 10.33 12/28/2023 chain links NAPA AUTO & TRUCK PARTS 400-0000-4705 6,250.00 12/28/2023 tire balancer NAPA AUTO & TRUCK PARTS 101-1320-4140 7.94 12/28/2023 Valve Stem Seals 6,152.06 12/28/2023 NAPA AUTO & TRUCK PARTS 6,152.06 Nokomis Energy, LLC 700-7043-4320 1,359.40 12/21/2023 Electric Charges Nokomis Energy, LLC 101-1312-4320 385.84 12/21/2023 Electric Charges Nokomis Energy, LLC 700-0000-4320 48.23 12/21/2023 Electric Charges Nokomis Energy, LLC 701-0000-4320 48.23 12/21/2023 Electric Charges AP - Check Detail (1/2/2024)Page 32 of 48 100 Last Name Acct 1 Amount Check Date Description 1,841.70 12/21/2023 Nokomis Energy, LLC 1,841.70 North American Safety, Inc.101-1320-4240 144.00 12/28/2023 Gloves 144.00 12/28/2023 North American Safety, Inc. 144.00 NOVEL SOLAR THREE, LLC 101-1350-4320 140.32 12/6/2023 Electric Charges NOVEL SOLAR THREE, LLC 700-0000-4320 5,960.20 12/6/2023 Electric Charges NOVEL SOLAR THREE, LLC 701-0000-4320 2,683.95 12/6/2023 Electric Charges 8,784.47 12/6/2023 NOVEL SOLAR THREE, LLC 701-0000-4320 2,001.64 12/14/2023 Electric Charges NOVEL SOLAR THREE, LLC 101-1350-4320 113.70 12/14/2023 Electric Charges NOVEL SOLAR THREE, LLC 700-0000-4320 4,933.89 12/14/2023 Electric Charges 7,049.23 12/14/2023 NOVEL SOLAR THREE, LLC 15,833.70 Nuss Truck & Equipment 101-1320-4140 8.25 12/21/2023 #114 switch panel covers 8.25 12/21/2023 Nuss Truck & Equipment 8.25 NvoicePay 101-1130-4300 805.80 12/21/2023 Monthly Fee payment processing 805.80 12/21/2023 NvoicePay 805.80 Olivine Yoga LLC Val Roder /101-1560-4343 150.00 12/28/2023 Seated Yoga instructor fee AP - Check Detail (1/2/2024)Page 33 of 48 101 Last Name Acct 1 Amount Check Date Description 150.00 12/28/2023 Olivine Yoga LLC Val Roder / 150.00 OpenGov Inc 101-1160-4230 15,412.80 12/14/2023 SeeClickFix Subscription Year 1 of 3 OpenGov Inc 101-1160-4231 46,045.44 12/14/2023 Opengov-Cartegraph Subscription Yr 1 of 3 61,458.24 12/14/2023 OpenGov Inc 61,458.24 O'Reilly Automotive Inc 101-1550-4120 29.40 12/6/2023 Glass Cleaner O'Reilly Automotive Inc 101-1220-4120 17.86 12/6/2023 Leakfinder 47.26 12/6/2023 O'Reilly Automotive Inc 47.26 PARTNERS TITLE 720-0000-2020 8.07 12/6/2023 Refund Check 010205-000, 834 CREE DRIVE 8.07 12/6/2023 PARTNERS TITLE 8.07 PILGRIM DRY CLEANERS 101-1220-4300 345.09 12/14/2023 November 2023 Laundry Services 345.09 12/14/2023 PILGRIM DRY CLEANERS 345.09 Pinnacle Pest Control 101-1170-4300 150.00 12/6/2023 bait station refill exterior inspection pest control 150.00 12/6/2023 Pinnacle Pest Control 150.00 AP - Check Detail (1/2/2024)Page 34 of 48 102 Last Name Acct 1 Amount Check Date Description Pipe Services Corporation 701-7013-4751 47,046.53 12/6/2023 #24-02 Televising 47,046.53 12/6/2023 Pipe Services Corporation 47,046.53 Pitney Bowes Inc.101-1120-4410 105.00 12/28/2023 Meter rental - October to December 105.00 12/28/2023 Pitney Bowes Inc. 105.00 POSTMASTER 101-1220-4322 188.00 12/20/2023 PO Box subscription POSTMASTER 101-1120-4330 188.00 12/20/2023 PO Box 147 yearly fee 376.00 12/20/2023 POSTMASTER 376.00 Potentia MN Solar 700-0000-4320 1,572.48 12/6/2023 Electric Charges Potentia MN Solar 101-1170-4320 2,276.34 12/6/2023 Electric Charges Potentia MN Solar 101-1190-4320 2,968.21 12/6/2023 Electric Charges 6,817.03 12/6/2023 Potentia MN Solar 6,817.03 Povolny Specialties 601-0000-4705 4,255.00 12/21/2023 new street light cabinet 4,255.00 12/21/2023 Povolny Specialties 4,255.00 POWERS PLACE TOWNHOUSE ASSOC 720-7202-4130 525.00 12/21/2023 Tree rebate for Association - 7 trees @ $75/tree 525.00 12/21/2023 AP - Check Detail (1/2/2024)Page 35 of 48 103 Last Name Acct 1 Amount Check Date Description POWERS PLACE TOWNHOUSE ASSOC 525.00 PRECISE MRM LLC 101-1320-4310 273.00 12/21/2023 AVL for plow trucks 273.00 12/21/2023 PRECISE MRM LLC 273.00 Premium Waters, Inc 101-1550-4120 4.32 12/21/2023 4.32 12/21/2023 Premium Waters, Inc 4.32 Pro-Tec Design, Inc.101-1160-4359 13.77 12/14/2023 LC Per MN statute 471.425 Pro-Tec Design, Inc.700-7043-4510 306.00 12/14/2023 Service Call - WWTP Alarm System 319.77 12/14/2023 Pro-Tec Design, Inc.101-1160-4200 1,742.40 12/21/2023 Milestone X-Protect Annual Renewal 1,742.40 12/21/2023 Pro-Tec Design, Inc. 2,062.17 PULLTABS PLUS INC 101-1560-4130 210.85 12/6/2023 Bingo paper - supplies PULLTABS PLUS INC 101-1560-4120 84.48 12/6/2023 Bingo supplies - dobbers 295.33 12/6/2023 PULLTABS PLUS INC 295.33 Rademacher Daniel 720-7207-4150 1,000.00 12/28/2023 Professional service trapping beaver 1,000.00 12/28/2023 AP - Check Detail (1/2/2024)Page 36 of 48 104 Last Name Acct 1 Amount Check Date Description Rademacher Daniel 1,000.00 Rain for Rent 701-0000-4405 2,659.35 12/21/2023 Sewer containment for lift stations 2,659.35 12/21/2023 Rain for Rent 2,659.35 Reliable Plumbing & Heating 101-0000-2033 72.69 12/21/2023 Overpayment - Permit 2023-03589 - 6845 Briarwood Ct 72.69 12/21/2023 Reliable Plumbing & Heating 72.69 Renewal By Anderson 101-0000-2033 197.96 12/6/2023 Overpayment permit 2023-03518 6788 Manchester Dr 197.96 12/6/2023 Renewal By Anderson 197.96 Rent N Save Portable Services 101-1550-4400 4,010.00 12/6/2023 portable Restrooms 4,010.00 12/6/2023 Rent N Save Portable Services 101-1550-4400 1,066.00 12/21/2023 Portable Restrooms 1,066.00 12/21/2023 Rent N Save Portable Services 5,076.00 ROADKILL ANIMAL CONTROL 101-1320-4300 206.00 12/21/2023 roadkill service 206.00 12/21/2023 ROADKILL ANIMAL CONTROL 206.00 SAFEASSURE CONSULTANTS INC 700-0000-4370 102.17 12/21/2023 Forklift training AP - Check Detail (1/2/2024)Page 37 of 48 105 Last Name Acct 1 Amount Check Date Description SAFEASSURE CONSULTANTS INC 701-0000-4370 102.16 12/21/2023 Forklift training SAFEASSURE CONSULTANTS INC 101-1320-4370 204.34 12/21/2023 Forklift training SAFEASSURE CONSULTANTS INC 101-1550-4370 204.33 12/21/2023 Forklift training 613.00 12/21/2023 SAFEASSURE CONSULTANTS INC 613.00 Salt Source 101-1170-4510 303.03 12/21/2023 pallet water softener salt 303.03 12/21/2023 Salt Source 303.03 Scanning America Inc 101-1160-4353 87,848.79 12/6/2023 Scanning Service - Ent Planning Adm Eng & Park Documents 87,848.79 12/6/2023 Scanning America Inc 87,848.79 Schaefco Development, LLC 101-0000-2075 750.00 12/13/2023 Landscape Escrow 6468 Yosemite Lane Schaefco Development, LLC 101-0000-2072 2,500.00 12/13/2023 As-Build Escrow 6468 Yosemite Lane 3,250.00 12/13/2023 Schaefco Development, LLC 3,250.00 SEH 700-0000-4300 477.95 12/6/2023 Water Model Update 477.95 12/6/2023 SEH 477.95 Senja Inc 101-1539-4343 96.00 12/21/2023 Tai Chi Class 4234.125 96.00 12/21/2023 AP - Check Detail (1/2/2024)Page 38 of 48 106 Last Name Acct 1 Amount Check Date Description Senja Inc 96.00 Shadywood Tree Experts and Landscaping 101-1550-4572 735.00 12/14/2023 Tree removed from city property close to property home Shadywood Tree Experts and Landscaping 101-1550-4572 1,045.00 12/14/2023 Elm tree removal and stump grind Shadywood Tree Experts and Landscaping 101-1550-4574 1,110.00 12/14/2023 Ash tree removals and stump grinding Shadywood Tree Experts and Landscaping 101-1550-4572 1,045.00 12/14/2023 Silver maple removal and stump Shadywood Tree Experts and Landscaping 101-1550-4572 1,070.00 12/14/2023 Spruce removal plus stump and another stump nearby Shadywood Tree Experts and Landscaping 101-1550-4574 735.00 12/14/2023 Ash tree removal (no stump) 5,740.00 12/14/2023 Shadywood Tree Experts and Landscaping 101-1550-4572 4,870.00 12/21/2023 Removal of several large dead trees east of trail Shadywood Tree Experts and Landscaping 720-7202-4571 3,560.00 12/21/2023 Pruning of large deadwood over trail Shadywood Tree Experts and Landscaping 101-1550-4572 11,843.00 12/21/2023 Removal of several dead trees near trail 20,273.00 12/21/2023 Shadywood Tree Experts and Landscaping 26,013.00 SHAKOPEE TOWING INC 101-1220-4290 100.00 12/21/2023 Vehicle delivery and pick up for Auto Ex Training 100.00 12/21/2023 SHAKOPEE TOWING INC 100.00 SHERWIN WILLIAMS 101-1550-4260 135.11 12/6/2023 Extension poles - Replacements 135.11 12/6/2023 SHERWIN WILLIAMS 135.11 Silva Screenprinting & Dist, LLC 101-1806-4127 1,200.00 12/28/2023 Participant Shirts Silva Screenprinting & Dist, LLC 101-1807-4127 1,175.00 12/28/2023 Participant shirts Silva Screenprinting & Dist, LLC 101-1530-4375 644.27 12/28/2023 Dance bags 3,019.27 12/28/2023 AP - Check Detail (1/2/2024)Page 39 of 48 107 Last Name Acct 1 Amount Check Date Description Silva Screenprinting & Dist, LLC 3,019.27 SM HENTGES & SONS 605-6502-4751 61,653.34 12/14/2023 14-08 CSAH 101 project 61,653.34 12/14/2023 SM HENTGES & SONS 61,653.34 SOUTHWEST CORRIDOR TRANS COAL 101-1110-4364 3,500.00 12/6/2023 Membership 3,500.00 12/6/2023 SOUTHWEST CORRIDOR TRANS COAL 3,500.00 Southwest Metro Chamber of Commerce 101-1220-4360 892.00 12/6/2023 Member investment 892.00 12/6/2023 Southwest Metro Chamber of Commerce 892.00 SOUTHWEST NEWS MEDIA 101-1110-4336 61.44 12/21/2023 Publish Ordinance 717 SOUTHWEST NEWS MEDIA 101-1420-4336 34.56 12/21/2023 Public Hearing Notice Planning Case 2023-22 SOUTHWEST NEWS MEDIA 101-1110-4336 69.12 12/21/2023 Publish Ordinance 718 SOUTHWEST NEWS MEDIA 101-1600-4340 395.00 12/21/2023 Park & Rec Display Advertising SOUTHWEST NEWS MEDIA 101-1110-4336 23.04 12/21/2023 Publish Ordinance 719 583.16 12/21/2023 SOUTHWEST NEWS MEDIA 583.16 Springbrook 101-1130-4300 165.00 12/6/2023 Professional Services 165.00 12/6/2023 Springbrook 165.00 SRF CONSULTING GROUP INC 601-6058-4303 22,016.64 12/6/2023 MMSW Roundabout #24-05 AP - Check Detail (1/2/2024)Page 40 of 48 108 Last Name Acct 1 Amount Check Date Description 22,016.64 12/6/2023 SRF CONSULTING GROUP INC 601-6058-4303 15,829.30 12/21/2023 #24-05 MMSW 15,829.30 12/21/2023 SRF CONSULTING GROUP INC 37,845.94 STATE OF MINNESOTA 101-1370-4140 10.00 12/6/2023 Inspection Decals STATE OF MINNESOTA 101-1370-4140 40.00 12/6/2023 Inspection Decals STATE OF MINNESOTA 101-1370-4140 32.00 12/6/2023 Inspection Decals 82.00 12/6/2023 STATE OF MINNESOTA 82.00 Storms Pete 101-1320-4240 159.98 12/13/2023 Safety coats for Pete and john 159.98 12/13/2023 Storms Pete 159.98 SUMMIT FIRE PROTECTION 700-7019-4150 907.50 12/21/2023 emergency air compressor failure EWTP SUMMIT FIRE PROTECTION 101-1312-4510 382.50 12/21/2023 annual fire protection system inspection SUMMIT FIRE PROTECTION 101-1170-4510 432.50 12/21/2023 annual fire protection system inspection SUMMIT FIRE PROTECTION 101-1550-4510 397.50 12/21/2023 annual fire protection system inspection 2,120.00 12/21/2023 SUMMIT FIRE PROTECTION 2,120.00 Taylor Electric Company, LLC 601-0000-4705 2,240.00 12/21/2023 installing new street light cabinet Taylor Electric Company, LLC 101-1350-4565 3,500.00 12/21/2023 installed new street light poles. Taylor Electric Company, LLC 601-0000-4705 3,200.00 12/21/2023 installing new traffic cabinet 8,940.00 12/21/2023 AP - Check Detail (1/2/2024)Page 41 of 48 109 Last Name Acct 1 Amount Check Date Description Taylor Electric Company, LLC 8,940.00 TimeSaver Off Site Secretarial, Inc 101-1125-4300 318.00 12/6/2023 Transcription of Meeting Minutes 318.00 12/6/2023 TimeSaver Off Site Secretarial, Inc 101-1125-4300 824.75 12/21/2023 City Council and Commission Meetings Minutes Transcription 824.75 12/21/2023 TimeSaver Off Site Secretarial, Inc 1,142.75 TouchPoint Logic LLC 101-1160-4530 600.00 12/28/2023 Service Call - CC AV System - Audio Repair 600.00 12/28/2023 TouchPoint Logic LLC 600.00 TOWN & COUNTRY FENCE 101-1550-4150 1,347.50 12/6/2023 fence repair 1,347.50 12/6/2023 TOWN & COUNTRY FENCE 1,347.50 TRADEMARK TITLE SERVICES 720-0000-2020 1.79 12/6/2023 Refund Check 096877-000, 8325 STONE CREEK DRIVE TRADEMARK TITLE SERVICES 700-0000-2020 0.22 12/6/2023 Refund Check 096877-000, 8325 STONE CREEK DRIVE TRADEMARK TITLE SERVICES 701-0000-2020 8.13 12/6/2023 Refund Check 096877-000, 8325 STONE CREEK DRIVE TRADEMARK TITLE SERVICES 700-0000-2020 4.44 12/6/2023 Refund Check 096877-000, 8325 STONE CREEK DRIVE 14.58 12/6/2023 TRADEMARK TITLE SERVICES 14.58 True North Controls 701-0000-4551 420.00 12/6/2023 support/upgrade for SRI Radio 420.00 12/6/2023 AP - Check Detail (1/2/2024)Page 42 of 48 110 Last Name Acct 1 Amount Check Date Description True North Controls 420.00 TWIN CITY SEED CO.720-7207-4150 338.30 12/6/2023 erosion control/soil bulder 338.30 12/6/2023 TWIN CITY SEED CO. 338.30 United Rentals (North America), Inc.701-0000-4370 542.50 12/21/2023 confined space training United Rentals (North America), Inc.101-1550-4370 1,085.00 12/21/2023 confined space training United Rentals (North America), Inc.700-0000-4370 542.50 12/21/2023 confined space training United Rentals (North America), Inc.101-1320-4370 1,085.00 12/21/2023 confined space training 3,255.00 12/21/2023 United Rentals (North America), Inc.701-0000-4370 620.00 12/28/2023 training excavation safety United Rentals (North America), Inc.700-0000-4370 620.00 12/28/2023 training excavation safety United Rentals (North America), Inc.101-1320-4370 1,240.00 12/28/2023 training excavation safety United Rentals (North America), Inc.101-1550-4370 1,240.00 12/28/2023 training excavation safety 3,720.00 12/28/2023 United Rentals (North America), Inc. 6,975.00 Urban Elevator Service MN 101-1220-4142 118.20 12/6/2023 Keys 118.20 12/6/2023 Urban Elevator Service MN 118.20 US HOME CORPORATION 720-0000-2020 32.43 12/6/2023 Refund Check 101022-070, 7121 PURPLE PARKWAY US HOME CORPORATION 700-0000-2020 270.44 12/6/2023 Refund Check 101022-070, 7121 PURPLE PARKWAY US HOME CORPORATION 701-0000-2020 49.90 12/6/2023 Refund Check 101022-070, 7121 PURPLE PARKWAY US HOME CORPORATION 700-0000-2020 3.98 12/6/2023 Refund Check 101022-070, 7121 PURPLE PARKWAY 356.75 12/6/2023 AP - Check Detail (1/2/2024)Page 43 of 48 111 Last Name Acct 1 Amount Check Date Description US HOME CORPORATION 356.75 Utility Logic LLC 701-0000-4120 44.20 12/6/2023 Supplies for locator Utility Logic LLC 700-0000-4120 44.20 12/6/2023 Supplies for locator 88.40 12/6/2023 Utility Logic LLC 88.40 VALLEY PAVING INC 601-6046-4751 7,464.98 12/14/2023 2022 Lk Lucy Road Rehab 20-03 7,464.98 12/14/2023 VALLEY PAVING INC 7,464.98 VERIZON WIRELESS 101-1312-4310 87.46 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 700-0000-4310 125.10 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1520-4310 52.00 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1530-4310 41.23 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1310-4310 178.70 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 720-0000-4310 353.75 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1250-4310 336.59 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1120-4310 157.48 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1550-4310 450.00 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 701-0000-4310 125.10 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1160-4310 138.69 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1600-4310 208.16 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1110-4310 40.01 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1125-4310 41.23 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1320-4310 296.65 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 700-0000-4310 679.30 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 701-0000-4310 379.79 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1170-4310 46.23 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1420-4310 123.68 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-0000-2033 11.07 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1370-4310 89.76 12/6/2023 Telephone & Communication Charges VERIZON WIRELESS 101-1220-4310 813.68 12/6/2023 Telephone & Communication Charges 4,775.66 12/6/2023 AP - Check Detail (1/2/2024)Page 44 of 48 112 Last Name Acct 1 Amount Check Date Description VERIZON WIRELESS 4,775.66 VESSCO INC 700-0000-4120 104.28 12/6/2023 Fitting/Grab Ring/ORing 104.28 12/6/2023 VESSCO INC 104.28 Waste Management of Minnesota, Inc 101-1550-4329 610.06 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 101-1312-4329 135.77 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 101-1220-4329 104.15 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 700-0000-4329 16.97 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 101-1170-4329 195.78 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 701-0000-4329 16.97 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 101-1190-4329 326.02 12/21/2023 Garbage Service-December Waste Management of Minnesota, Inc 720-7202-4329 84.52 12/21/2023 Garbage Service-December 1,490.24 12/21/2023 Waste Management of Minnesota, Inc 1,490.24 WATERMARK TITLE AGENCY 720-0000-2020 16.96 12/6/2023 Refund Check 096342-000, 8260 WEST LAKE COURT WATERMARK TITLE AGENCY 701-0000-2020 44.89 12/6/2023 Refund Check 096342-000, 8260 WEST LAKE COURT WATERMARK TITLE AGENCY 700-0000-2020 2.08 12/6/2023 Refund Check 096342-000, 8260 WEST LAKE COURT WATERMARK TITLE AGENCY 700-0000-2020 22.47 12/6/2023 Refund Check 096342-000, 8260 WEST LAKE COURT 86.40 12/6/2023 WATERMARK TITLE AGENCY 86.40 WM MUELLER & SONS INC 101-1320-4157 600.00 12/6/2023 patching WM MUELLER & SONS INC 101-1320-4157 919.79 12/6/2023 patching potholes WM MUELLER & SONS INC 101-1320-4157 599.85 12/6/2023 Patching 2,119.64 12/6/2023 WM MUELLER & SONS INC 700-0000-4150 78.96 12/14/2023 Materials-concrete sand WM MUELLER & SONS INC 700-0000-4150 78.26 12/14/2023 Concrete Sand WM MUELLER & SONS INC 700-0000-4150 1,334.92 12/14/2023 Concrete Sand Topsoil AP - Check Detail (1/2/2024)Page 45 of 48 113 Last Name Acct 1 Amount Check Date Description 1,492.14 12/14/2023 WM MUELLER & SONS INC 700-0000-4150 79.95 12/21/2023 Material for water division WM MUELLER & SONS INC 700-0000-4150 1,228.50 12/21/2023 materials for water repair WM MUELLER & SONS INC 700-0000-4150 160.98 12/21/2023 materials for projects WM MUELLER & SONS INC 720-7207-4150 160.99 12/21/2023 materials for projects 1,630.42 12/21/2023 WM MUELLER & SONS INC 700-0000-4150 311.11 12/28/2023 water supplies/materials 311.11 12/28/2023 WM MUELLER & SONS INC 5,553.31 WSB & ASSOCIATES INC 720-7025-4300 249.00 12/21/2023 #21-13 2021 Pond Maint. WSB & ASSOCIATES INC 601-6040-4300 481.27 12/21/2023 PW176 -Galpin Blvd - City @ 25% WSB & ASSOCIATES INC 101-1311-4306 420.00 12/21/2023 GIS Support WSB & ASSOCIATES INC 720-7025-4300 11,623.00 12/21/2023 23-14 2023 Pond Maint. WSB & ASSOCIATES INC 720-0000-4300 600.00 12/21/2023 Lake Lucy Wetland Violation WSB & ASSOCIATES INC 720-7025-4300 321.00 12/21/2023 #22-05 2022 Pond Maint. WSB & ASSOCIATES INC 601-6140-4300 1,443.83 12/21/2023 PW176 -Galpin Blvd - County @ 75% WSB & ASSOCIATES INC 414-4011-4303 392.25 12/21/2023 23-10 Boundary Topo Survey WSB & ASSOCIATES INC 414-4010-4303 392.25 12/21/2023 23-10 Boundary Topo Survey 15,922.60 12/21/2023 WSB & ASSOCIATES INC 15,922.60 WW GRAINGER INC 701-0000-4551 17.62 12/6/2023 lift station supplies 17.62 12/6/2023 WW GRAINGER INC 17.62 XCEL ENERGY INC 101-1350-4320 27.23 12/6/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 27.34 12/6/2023 Electric Charges XCEL ENERGY INC 700-0000-4320 9,697.31 12/6/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 34.51 12/6/2023 Electric Charges AP - Check Detail (1/2/2024)Page 46 of 48 114 Last Name Acct 1 Amount Check Date Description XCEL ENERGY INC 101-1600-4320 27.23 12/6/2023 Electric Charges XCEL ENERGY INC 101-1540-4320 911.32 12/6/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 23,354.68 12/6/2023 Electric Charges XCEL ENERGY INC 101-1600-4320 106.36 12/6/2023 Electric Charges XCEL ENERGY INC 101-1170-4320 -795.58 12/6/2023 Electric Charges XCEL ENERGY INC 700-7043-4320 3,661.00 12/6/2023 Electric Charges XCEL ENERGY INC 101-1220-4320 1,010.38 12/6/2023 Electric Charges XCEL ENERGY INC 700-0000-4320 155.27 12/6/2023 Electric Charges XCEL ENERGY INC 101-1600-4320 220.50 12/6/2023 Electric Charges XCEL ENERGY INC 101-1550-4320 -186.93 12/6/2023 Electric Charges XCEL ENERGY INC 101-1600-4320 44.78 12/6/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 35.69 12/6/2023 Electric Charges XCEL ENERGY INC 101-1312-4320 1,242.15 12/6/2023 Electric Charges XCEL ENERGY INC 101-1190-4320 -186.78 12/6/2023 Electric Charges XCEL ENERGY INC 701-0000-4320 155.27 12/6/2023 Electric Charges XCEL ENERGY INC 101-1120-1193 61.53 12/6/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 60.21 12/6/2023 Electric Charges XCEL ENERGY INC 700-0000-4320 122.79 12/6/2023 Electric Charges XCEL ENERGY INC 701-0000-4320 1,263.21 12/6/2023 Electric Charges XCEL ENERGY INC 700-7019-4320 3,703.26 12/6/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 16.66 12/6/2023 Electric Charges XCEL ENERGY INC 700-0000-4320 -274.01 12/6/2023 Electric Charges 44,495.38 12/6/2023 XCEL ENERGY INC 700-0000-4320 4,079.71 12/21/2023 Electric Charges 4,079.71 12/21/2023 XCEL ENERGY INC 700-0000-4320 1,040.36 12/28/2023 Electric Charges XCEL ENERGY INC 700-7043-4320 2,937.29 12/28/2023 Electric Charges XCEL ENERGY INC 700-0000-4320 1,346.68 12/28/2023 Electric Charges XCEL ENERGY INC 101-1350-4320 27.23 12/28/2023 Electric Charges 5,351.56 12/28/2023 XCEL ENERGY INC 53,926.65 AP - Check Detail (1/2/2024)Page 47 of 48 115 Last Name Acct 1 Amount Check Date Description 1,886,927.75 AP - Check Detail (1/2/2024)Page 48 of 48 116 City Council Item January 8, 2024 Item Approve Site Plan for Affinitech located at 2451 Galpin Court File No.Planning Case 2023-22 Item No: D.9 Agenda Section CONSENT AGENDA Prepared By Rachel Arsenault, Associate Planner Reviewed By Eric Maass SUGGESTED ACTION "The Chanhassen City Council approves the site plan for Affinitech subject to the conditions of approval and adoption of the Findings of Fact and Recommendation." Motion Type Simple Majority Vote of members present Strategic Priority Development & Redevelopment SUMMARY Eden Trace Corporation is requesting a site plan review for development of a 33,283 square-foot office and light industrial building. BACKGROUND The Chanhassen West Business Park was created as a Planned Unit Development (PUD) in 2005. This is the final lot available for development in the PUD. DISCUSSION BUDGET 117 RECOMMENDATION he Planning Commission recommended unanimous approval of the requested site plan, subject to the conditions of approval and adoption of the Findings of Fact and Recommendation. ATTACHMENTS Findings of Fact City Council Staff Report Affinitech City Council Water Resources Report - Affinitech Civil Plans Architectural Elevations Application Affidavit of Mailing of Public Hearing Notice 118 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA FINDINGS OF FACT AND RECOMMENDATION IN RE: Application of Affinitech Site Plan Review. On December 5, 2023, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of Affinitech for site plan review for a 33,283 square-foot office and light industrial warehouse facility located at 2451 Galpin Court. The Planning Commission conducted a public hearing on the proposed site plan was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and recommended approval of the requested site plan based upon the city ordinances in effect at the time. On January 8, 2024, the Chanhassen City Council met at its regularly scheduled meeting to consider the application referenced above and based upon the ordinances currently in place the City Council makes the following: FINDINGS OF FACT 1. On November 3, 2023 the city received an application for site plan review of a 33,283 square foot office and light industrial warehouse, for the property legally described as Lot 3, Block 2, Chanhassen West Business Park. 2. The property is currently zoned Planned Unit Development, PUD. 3. The property is guided by the Land Use Plan for Highway and Business Services District. 4. Site Plan: a) Is consistent with the elements and objectives of the city's development guides, including the comprehensive plan, official road mapping, and other plans that may be adopted; 119 Finding: The site plan is consistent with the elements and objectives of the city’s development guides, including the comprehensive plan, official road mapping, and other plans that may be adopted. b) Is consistent with the requirements of Chapter 20, Article II, Division 6, Site Plan; Finding: The site plan is consistent with the requirements of the application, with the staff stipulations on approval the plans will meet the design standards. c) Preserves the site in keeping with the general appearance of the neighboring developed or developing areas; Finding: The site plan is in keeping with the general appearance of the neighboring developed or developing areas. d) Creates a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development; Finding: The site plan creates a harmonious relationship between building and open space with attention to landscaping where possible within a commercial development. e) Creates a functional and harmonious design for structures and site features, with special attention to the following: 1) An internal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community; 2) The amount and location of open space and landscaping; 3) Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses; and 4) Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. Finding: The site plan creates a desirable environment for occupants, provides open space and landscaping with additional attention to the user experience during periods of break. The materials and design of the building shows compatibility and caring for surroundings. 120 f) Protects adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. Finding: The site plan protects adjacent and neighboring properties for surface water drainage, sound and sight buffers, preservation of views, light and air that could have substantial effects on neighboring land uses. The planning report #2023-22 dated December 5, 2023, prepared by Rachel Arsenault, et al, is incorporated herein. The water resources report #2023-22 dated December 5, 2023, prepared by Joe Seidl, et al, is incorporated herein. DECISION The City Council approves the proposed site plan based on the findings of fact included herein, and subject to the conditions of the staff report and water resources report. ADOPTED by the Chanhassen City Council this _____ day of _____________, 202_. CHANHASSEN CITY COUNCIL BY:___________________________________ Its Mayor BY:_ __________________________________ Its City Manager 121 Todd Brown –Affinitech Planning Case 2023-22 January 8, 2024 Page 1 of 9 SUMMARY OF REQUEST: The developer is requesting recommendation of approval for the site plan review of a commercial development containing a 33,283-square-foot building. LOCATION:2451 Galpin Court Lot 3, Block 2, Chanhassen West Business Park Application: November 3, 2023 Planning Commission Review Date: December 5, 2023 City Council Review Date: January 8, 2024 60 Day Extension Notice Sent:November 30, 2023 120 Day Action Deadline: March 3, 2024 CASE #: 2023-22 PROPOSED MOTION: “The Chanhassen City Council approves the site plan for Affinitech subject to the conditions of approval and adoption of the Findings of Fact and Recommendation.” 122 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 2 of 9 APPLICANT:Eden Trace Corporation Owner: Todd Brown 8821 Sunset Trail Park Road Chanhassen, MN 55317 Chanhassen, MN 55317 PRESENT ZONING:Planned Unit Development District 2040 LAND USE PLAN: Office Industrial ACREAGE:2.81 acres DENSITY:0.28 F.A.R. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city’s discretion in approving or denying a Site Plan is limited to whether or not the proposed project complies with Zoning Ordinance requirements. If it meets these standards, the city must then approve the site plan. This is a quasi-judicial decision. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSAL/SUMMARY The developer is requesting site plan approval for a 33,283 square-foot building for the use of an office and a light industrial warehouse that would be used in part by Affinitech, Inc. Affinitech is an existing business in Chanhassen providing professional audio and video systems. They are currently located at 1264 Park Rd. The proposed building would allow for their business expansion. APPLICABLE REGULATIONS Chapter 20, Article II, Division 6, Site Plan Review Chanhassen West Business Park – Planned Unit Development Regulations BACKGROUND The City of Chanhassen and Volk-Minger Properties, LLC, a Minnesota limited liability company, entered into a development contract for Chanhassen West Business Park dated October 10, 2005, recorded October 13, 2005, as Carver County document No.A426223; was amended by Addendum “A” to the Chanhassen West Business Park development contract dated November 16, 2005, recorded November 28, 2005, as Carver County document No.A429887; and also amended by Addendum “B” to the Chanhassen West Business Park development contract dated August 14, 2006, recorded September 13, 2006, as Carver County document No.A449656. 123 Todd Brown –Affinitech Planning Case 2023-22 January 8, 2024 Page 3 of 9 Environmental Protection Districts Bluff Creek corridor -This parcel is not encumbered by the Bluff Creek Overlay District. Bluff Protection -There are no bluffs on the property. Floodplain Overlay -This property is not within a floodplain. Shoreland Management -The property is not located within a shoreland protection district. Wetland Protection -There is not a wetland located on the development site. Site Plan Review The developer is requesting site plan approval for a 33,283-square-foot building. Approximately 17,754 square feet will be used as office space and 20,056 square feet will be used for light industrial/warehousing. Architectural Compliance Materials and Color The site is located in the Chanhassen West Business Park, which does establish requirements for building materials and design. The material finishes on the structure include precast concrete painted panels, exposed aggregate precast concrete panels, aluminum window/door frames, architectural metal coping, and composite wood. The colors of these materials will be light gray, dark steel, cobalt blue, and medium brown wood. The design provides architectural relief on the front façade by staggering walls to break the plane. Entryway projections are used as architectural treatments to provide interest. All building elevations potentially visible from the public right-of-way are highly developed to ensure visual quality. 124 Todd Brown –Affinitech Planning Case 2023-22 January 8, 2024 Page 4 of 9 Building Size, Placement, and Lot Coverage The Chanhassen West Business Park requires a minimum front setback of 30 feet,the building is placed on the plans 79.4 feet from the front property line. The site has a minimum setback of zero feet,the plans show 49.3 feet and 58.5 feet. The minimum rear setback is zero feet, and the plans show 104 feet. The setbacks are as determined by the street and interior lot lines. The Planned Unit Development (PUD)limits the hard surface coverage to 70%, any lot can exceed the 70%requirement so long as the entire finished development does not exceed 70%. The site exceeds the per-site limit at 77.6%; however,the finished development will have a hard surface coverage of 62.6%. This is the last remaining site to be developed in the Chanhassen West Business Park. Height and Roof Design The building has a flat roof with parapets that reach a maximum of 34 feet with the highest points being the entrances. The proposed building’s height is within the maximum allowed of three stories or 40 feet, as established by the PUD. All roof equipment is fully screened by the parapet from 250 feet from the building towards the right-of-way. Lighting and Signage There is no proposed signage associated with this site plan review. All signage will be permitted and reviewed separately. Lighting has been proposed and photometrics have been provided along with the site plan. Four shoe box fixtures with square ornamental poles will be provided per the PUD standards.A total of 14 shielded wall lights will be installed. Light level at the property line does not exceed ½ foot-candle. Loading Areas and Refuse All loading areas on the proposed site plan are located in the rear of the property and are fully screened from the public right-of-way. Refuse is to be stored outside the enclosure shall meet all building requirements. As a part of the building permit process, the Developer shall submit plans for city review and approval. 125 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 5 of 9 Parking Locations and Requirements The city code requires one parking space per 1,000 square feet of warehousing space and five parking spaces per 1,000 square feet of office space. The project is proposing 20,056 square feet of warehousing space, resulting in 20 required parking stalls. In addition, the project is proposing 17,754 square feet of office space resulting in 89 required parking stalls. In total, the site shall provide a minimum of 109 parking spaces. All parking is set back from the front property line the minimum 10 feet, as stipulated by the PUD. Parking located on the side and rear does not have a minimum setback from the property line. City code allows for flexibility in the number of parking stalls constructed at project inception if the Applicant indicates a parking need less than the minimum allowed; however, the Applicant must show through a proof of parking exhibit that the site as designed has the capability to support the total number of parking stalls required by city code in the event that parking becomes an issue and the additional parking must be constructed. The applicant has provided proof of parking meeting the requirement for 109 parking spaces. Site Furnishings The Developer shall provide an area for bicycle parking and storage; the Developer has placed two inverted U bicycle racks on the South-East corner of the building. A sidewalk connection between the sidewalk within the public right-of-way to the building is provided on the NE side of the lot. Access No public streets are proposed as part of this project. The developer is proposing two full accesses to the site off Galpin Court, one from the north and one from the south sides of the lot. As the northeasterly access extends onto the adjacent lot (Lot 4, Block 2, Chanhassen West Business Park), it must either be relocated south to be wholly on the development’s lot (Lot 3, Block 2, Chanhassen West Business Park), or a private access agreement or cross-access easements will need to be obtained and recorded against the lots. Easements Public drainage and utility easements DUE were recorded with the Chanhassen West Business Park final plat along Lot 3, Block 2’s property lines. These include a 10-foot-wide DUE along all property lines other than a five-foot-wide DUE along the north and northwest property lines, which are standard widths associated with Chanhassen City Code. As discussed under the “Utilities” section of this report, the water main will be public and adequate DUE shall be recorded over the water main. 126 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 6 of 9 Utilities The site has access to public sanitary sewer and water main stubs abutting the property within Galpin Court right-of-way. These were installed in conjunction with the build-out of Galpin Court and the Chanhassen West Business Park development. The applicant proposes extending these existing sanitary sewers and water main stubs. The proposed water main extensions shall be owned and maintained by the city after acceptance of the public improvements by the City Council. As such the installation of these public utilities will be required to be constructed in conformance with the latest edition of the City of Chanhassen’s Standard Specifications and Detail Plates (Standards). In order to access and maintain the newly installed public utilities, adequate public drainage, and utilities (DUE) must be recorded prior to or concurrently with the site plan agreement. Minimum DUE are 20 feet wide from the center of the alignment in typical construction applications, however, easements can vary in width depending on the depth and size of infrastructure proposed. In order to determine appropriate easement widths, the applicant will be required to supply profile drawings of all the public utilities being extended on site. Profile drawings will also determine if any additional improvements may be necessary with the construction of the utilities (i.e., insulation, horizontal bends, material type, air relief valves, etc.). All hydrant locations must be verified by the Fire Department. Based on the plans provided, which are in general conformance with the Chanhassen West Business Park’s preliminary plat plans, the public water main will be looped internally as well as interconnecting to the west and southeast properties to provide better serviceability and water quality to the site(s). Final construction plans shall be updated to eliminate redundant water main valving to the maximum extent practicable. Sanitary sewer extended into the site will be privately owned and maintained in accordance with the Chanhassen City Code which demarcates the ownership between public and private at the right-of-way line. However, the sanitary improvements will also need to meet Standards up to, and including, the proposed sanitary manhole (SMH2 from the “Galpin Industrial Final” plans dated 11/2/2023) in order to protect the public system against infiltration and inflow. Final construction plans will be subject to review and approval by staff prior to recording the site plan agreement. The parent property associated with the Chanhassen West Business Park was assessed the trunk sanitary sewer and trunk watermain charges in 1994 in conjunction with City Project 91-17B, Upper Bluff Creek Sewer and Water. This assessment has been paid and in accordance with Addendum “B” to Chanhassen West Business Park’s Development Contract, Sewer and Water Hookup Fees are not due with the building permit. The Metropolitan Council Sanitary Access Charge (“MCES SAC”) is payable at the time of building permit issuance as required by the city’s Fee Schedule. The 2023 MCES SAC is $2,485 plus a $75 city surcharge. 127 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 7 of 9 Permits from the appropriate regulatory agencies will have to be obtained, including but not limited to the MPCA, NPDES, Minnesota Department of Health, Carver County and Watershed District. Landscaping Natural resources staff reviewed the proposed plan set and found it to be generally in conformance with the city code; however, some revisions are required to the plan set so that the proposed project adheres to the city code. Those revisions are outlined in the conditions found at the end of this report. RECOMMENDATION Staff recommends that the City Council adopt the Findings of Fact and Decision in approving the requested site plan subject to the following conditions and findings: 1. The Developer shall enter into a site plan agreement with the city. 2. The north access shall either be relocated south to be wholly on Lot 3, Block 2, Chanhassen West Business Park, in accordance with Chanhassen City Code, or a private access agreement or cross-access easement shall be recorded against Lot 4, Block 2, Chanhassen West Business Park, benefiting the development, prior to or concurrently with recording of the site plan agreement. 3. All newly constructed water mains shall be public water mains, owned and maintained by the city, after acceptance of the public improvements by the City Council. 4. All sanitary sewer and water main improvements on the site will be constructed in accordance with the latest edition of the City of Chanhassen’s Standard Specifications and Detail Plates. 5. The Developer shall record public drainage and utility easements over all public utilities prior to or concurrently with the site plan agreement. 6. The Developer and their Engineer shall work with city staff in amending the construction plans, dated November 2, 2023, prepared by Brady D. Busselman, PE with Sambatek., to fully satisfy construction plan comments and concerns. Final construction plans will be subject to review and approval by staff prior to recording of the site plan agreement. 7. It is the Developer’s responsibility to ensure that permits are received from all other agencies with jurisdiction over the project (i.e., Carver County, Carver County WMO, Board of Water and Soil Resources, US Army Corps of Engineers, etc.) prior to the commencement of construction activities. 128 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 8 of 9 8. The tree survey shall include a delineation of existing canopy coverage on site which outlines all areas covered by tree canopy, including the Northeast side of the site. A canopy coverage percentage based off of current site conditions must be calculated. This percentage will be used to determine the minimum canopy coverage requirements- outlined in the City Code- and therefore, the number of trees that must be replanted. The survey shall be amended to also include the condition of all trees in the survey. The survey must also include an inventory of all trees 10 inches diameter at breast height (DBH) or more- the site was visited by the City Forester, and it appears not all trees 10 inches or more were included in the survey. 9. The Developer shall revise the landscape plan to diversify species according to city code which requires that no more than 10% of total trees to be planted be the same species, no genus will have more than 20% of total trees and no one tree family will have more than 30% of total trees. It is recommended to substitute Sienna Glenn Maple for an Autumn Blaze Maple. Overstory trees must account for no less than 75% of the total trees required. 10. In addition to the tree protection fencing being shown on the Tree Preservation Plan, it must also be shown on the grading plan. 11. Bufferyard planting calculations must be corrected based on width of the buffer and length of buffer areas on each side of the property. 12. It is the policy of the city to preserve natural woodland areas throughout the city and to retain as far as practical substantial tree stands, such as the mature oak trees on this site, which can be incorporated into the overall landscape plan. The existing plant material can also be counted toward the total buffer yard plant material requirement as well as canopy coverage requirements. 13. A building permit must be obtained before beginning any construction. 14. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 15. Building plans must provide sufficient information to verify that proposed building meets all requirements of the Minnesota State Building Code, additional comments or requirements may be required after plan review. 16. The building is required to have automatic fire extinguishing systems. 17. Structure proximity to property lines (and other buildings) will have an impact on the code requirements for the proposed buildings, including but not limited to; allowable 129 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 9 of 9 size, protected openings and fire-resistive construction. These requirements will be addressed when complete building and site plans are submitted. 18. Building plans must include a code analysis that contains the following information: Key Plan, Occupancy group, Type of construction, Allowable height and area, Fire sprinklers, Separated or non-separated, fire resistive elements (Ext walls, bearing walls - exterior or interior, Shaft, Incidental use), Occupant load, Exits required (Common path, Travel distance), Minimum plumbing fixture count. 19. Retaining walls (if present) more than four feet high, measured from the bottom of the footing to the top of the wall, must be designed by a professional engineer and a separate building permit must be obtained prior to construction. Retaining walls (if present) under four feet in height require a zoning permit. 20. Accessibility to be provided in accordance with Minnesota State Building Code Chapter 1341. 130 Memorandum To:Rachel Arsenault, Associate Planner From:Joe Seidl, Water Resources Engineer CC: Charles Howley, Public Works Director/City Engineer George Bender, Assistant City Engineer Manuel Jordan, Environmental Resource Specialist Charlie Burke, Public Works Operations Manager Date:12/01/2023 Re:Affinitech, Inc. Site Plan Review (2451 Galpin Court) - City Planning Case No. 2023-22 DRAINAGE AND REGIONAL BMP Drainage on the existing undeveloped lot drains to the east to Galpin Court and to the south property boundary, both of which is picked up in existing storm sewer and discharged to an existing regional stormwater pond with a filtration shelf located on Outlot A of the Chanhassen West Business Park Plat. The site is part of the 2005 Chanhassen West Business Park PUD. In addition to the stormwater management provided by the regional basin, the PUD plans show two rain gardens planned for this lot and a third rain garden on the southern border of the lot. Approximately 2.19 acres of impervious were included for this lot on the PUD plans. There is no FEMA floodplain on the site. In the proposed condition, the majority of the drainage from the parking lot is proposed to be directed to one of four rain gardens proposed adjacent to the parking lot which outlet to the existing storm sewer trunkline running on the southern boundary of the parcel. Roof drainage and a small portion of the parking lot is picked up by storm sewer which directly connects into the same storm sewer trunkline. The stormwater infrastructure will continue to discharge water to the existing regional basin as it does in the current condition. As part of the site review staff researched the ownership of the regional BMP system. The BMP collects and treats stormwater from both private property and public ROW. The drainage from 131 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 2 of 6 the ROW makes up approximately 10% of the total drainage area compared to approximately 90% from private property. Outlot A is owned by Volk-Minger Properties LLC. The Chanhassen West Business Park Plat does not show drainage and utility easement over Outlot A which would be required for the city to maintain the regional BMP. Furthermore, 2005 Chanhassen West Business Park Project Plans and archived correspondence between the original developer and the Carver County Water Management Organization (CCWMO) outline that an owner’s association will be responsible for the operation and maintenance of the storm water management system onsite. The 2023 site plan submittal did not address the maintenance or ownership of the regional BMP. It is critical that the ownership and maintenance of the regional BMP be confirmed and memorialized in an agreement recorded against the property. The applicant shall work with City staff and the CCWMO to confirm the ownership of the regional BMP system and ensure that a plan is in place for its perpetual maintenance. 132 Todd Brown –Affinitech Planning Case 2023-22 January 8, 2024 Page 3 of 6 133 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 4 of 6 EROSION CONTROL The proposed development will impact one (1) acre of disturbance and will, therefore, be subject to the General Permit Authorization to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES Construction Permit). The applicant has prepared and submitted a Surface Water Pollution Prevention Plan (SWPPP) to the city for review. The SWPPP is a required submittal element for final site plan review along with the Erosion and Sediment Control Plan (ESCP) in accordance with Section 19-145 of City Ordinance. No earth disturbing activities may occur until an approved SWPPP is developed. This SWPPP shall be a standalone document consistent with the NPDES Construction Permit and shall contain all required elements of the permit. The SWPPP will need to be updated as the plans are finalized, when the contractor and their sub-contractors are identified and as other conditions change. All erosion control shall be installed and inspected prior to initiation of site grading activities. STORM WATER MANAGEMENT Article VII, Chapter 19 of City Code describes the required storm water management development standards. Section 19-141 states that “these development standards shall be reflected in plans prepared by developers and/or project proposers in the design and layout of site plans, subdivisions and water management features.” These standards include abstraction of runoff and water quality treatment resulting in the removal of 90% total suspended solids (TSS) and 60% total phosphorous (TP). The proposed development is located within the Carver County Water Management Organization (CCWMO) and is therefore subject to the CCWMO’s rules and regulations. A Stormwater Management Report dated November 17, 2023 was submitted by the applicant to the City and provided to the CCWMO concurrently as part of the site plan review. Comments provided by the CCWMO must be addressed and a permit from CCWMO is required prior to construction. The site is within CCWMO and is required to meet all applicable WMO rules which includes volume abstraction of 1 inch of runoff from all new or fully reconstructed impervious. A geotechnical report was submitted dated July 12, 2023, which included one soil boring onsite that showed sandy clays onsite and no groundwater present. Based on the soil borings the applicant noted this is a restricted site and that infiltration is not achievable onsite. The site is proposing meeting water quality requirements through use of the existing regional pond and filter bench and the four proposed rain gardens. The outlet control structure of the existing regional BMP is proposed to be modified to increase the water quality treatment within the pond. The rain gardens are proposed to be constructed with amended soil media and drainage due to the restrictive soils onsite. MIDS modeling was provided to demonstrate the 2005 PUD planned treatment and the 2023 proposed development treatment. While the modeling shows the site is proposing to provide more treatment than the 2005 PUD plan, the site is not in compliance with the City’s water quality treatment regulations which require 90% TSS and 60% TP removal efficiencies. 134 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 5 of 6 Currently the site is meeting the TSS removal requirement but is only providing a 59% TP removal efficiency. However, there are comments on the MIDS modeling which need to be addressed to confirm the removal efficiencies stated in the Stormwater Management Report. Additionally, the applicant assumed the regional BMP is at an as-built condition for water quality modeling. A survey is needed to confirm the current condition of the BMP to accurately calculate removal efficiencies. It is possible a pond cleanout project is needed to ensure that the stormwater system is functioning as designed. With the final design the applicant shall confirm the City’s water quality requirements are met once the modeling updates and other plan changes have been made. The Stormwater Management Report and supporting Hydrologic and Hydraulic HydroCAD model was reviewed. A HydroCAD model for the PUD site with the proposed conditions was provided. Because the PUD was developed prior to Atlas 14 conditions and would have been utilizing TP 40 rainfall data, a HydroCAD model showing the planned PUD site with Atlas 14 conditions prior to the proposed modifications (OCS modification, rain garden additions, etc.) shall be submitted to compare the proposed stormwater infrastructure modifications to what was approved with the PUD when looking at Atlas 14 conditions. These HydroCAD models will be used to confirm the site is meeting overall rate control requirements. The applicant shall provide final versions of all modeling (HydroCAD and MIDS) and SWMP report to address remaining comments and confirm rate control and water quality requirements are being met as part of the final site plan approval. As outlined in the City’s Surface Water Management Plan adopted in December 2018, the city requires at least 3 feet of freeboard between a building elevation and adjacent ponding features. The HydroCAD modeling shows the proposed HWLs with Atlas 14 rainfall events, which are higher than the HWLs noted on the PUD plan since those were based on TP 40 rainfall events. All existing and proposed buildings appear to be in compliance with the City’s three-foot freeboard requirement with respect to the Atlas 14 HWL 949.88. Even though the building on Lot 4 has an FFE (951) less than three feet above the Atlas 14 HWL, the pond does not present a flooding risk to the building due to the berm between the building and the pond graded up to a 952.0 elevation, which is 2.7 feet higher than the pond EOF. Additionally, the building on Lot 4 is located at a distance where groundwater impacts are not anticipated especially considering the clay soils observed in the soil borings. It does appear that water from the pond could back up into the existing storm sewer and surcharge through the existing CBMH on Lot 4 which has a rim elevation at 949.6, which could present a small risk to the existing building on Lot 4. It is unclear if this is an effect of utilizing Atlas 14 rainfall conditions or if it is a combined effect of Atlas 14 rainfall depths and the proposed modification to the existing regional basin BMP. The final BMP configuration shall be analyzed to confirm the proposed modifications do not create adverse impacts to the existing lots. The proposed BMPs are to be privately owned and therefore will require an Operations and Maintenance (O&M) Agreement and associated plan. The plan will need to identify the maintenance schedule, responsible party, and shall include information on how the system will 135 Todd Brown – Affinitech Planning Case 2023-22 January 8, 2024 Page 6 of 6 be cleaned. The proposed private BMPs are to be located outside of drainage and utility easements. WATER RESOURCES RECOMMENDATIONS: 1. The applicant shall provide a copy of conditional approval from the CCWMO as part of any future construction plan submittals. 2. The applicant shall update the models (HydroCAD and MIDS) per City any CCWMO comments and submit updated computations and models in their native forms with the final site plan and final construction plans. a. An additional HydroCAD model for the PUD plans utilizing Atlas 14 conditions and discharge rate analysis shall be included in future submittals. b. The applicant shall confirm the 90% and 60% removals of TSS and TP are being met with future plan submittals. 3. The applicant shall confirm the proposed stormwater design will not adversely impact adjacent and/or downstream properties and water resources. 4. The applicant shall enter into an Operations and Maintenance Agreement for any proposed privately owned stormwater facilities prior or concurrently to recording of the site plan agreement. 5. The applicant shall work with City staff and the CCWMO to confirm the ownership of the regional BMP and ensure that a plan is in place for its perpetual maintenance. 136 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/18/2023 2:45:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C1.01-TITLE.DWG:C1.01 TITLE SHEETAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS TITLE SHEET C1.01 GEOTECHNICAL AMERICAN ENGINEERING TESTING 550 CLEVELAND AVE NORTH ST. PAUL, MN 55114 TEL 651-659-1301 RFLICKINGER@TEAMAET.COM CONTACT: ROB FLICKINGER DEVELOPER/OWNER EDEN TRACE CORP 8821 SUNSET TRAIL CHANHASSEN, MN 55317 TEL 612-803-6970 MARK@EDENTRACE.COM CONTACT: MARK UNDESTAD ARCHITECT HOUWMAN ARCHITECTS 31572 SNOWBALL RD PENGILLY, MN 55775 TEL 651-631-0200 NICKHOUWMAN@GMAIL.COM CONTACT: NICK HOUWMAN CIVIL ENGINEER SAMBATEK 12800 WHITEWATER DRIVE, SUITE 300 MINNETONKA, MN 55343 TEL 763-476-6010 BBUSSELMAN@SAMBATEK.COM CONTACT: BRADY BUSSELMAN LANDSCAPE ARCHITECT SAMBATEK 12800 WHITEWATER DRIVE, SUITE 300 MINNETONKA, MN 55343 TEL 763-476-6010 JWORKMAN@SAMBATEK.COM CONTACT: JOHN WORKMAN SURVEYOR SAMBATEK 12800 WHITEWATER DRIVE, SUITE 300 MINNETONKA, MN 55343 TEL 763-476-6010 MSALO@SAMBATEK.COM CONTACT: MARK SALO SHEET INDEX SHEET DESCRIPTION C1.01 TITLE SHEET C1.02 CONSTRUCTION NOTES C2.01 EXISTING CONDITIONS C3.01 SITE PLAN C4.01 GRADING PLAN C5.01 PHASE 1 EROSION CONTROL PLAN C5.02 PHASE 2 EROSION CONTROL PLAN C5.03 EROSION CONTROL NOTES C5.04 EROSION CONTROL DETAILS C5.05 SWPPP C5.06 SWPPP C6.01 UTILITY PLAN C9.01 DETAILS C9.02 DETAILS C9.03 DETAILS C9.04 DETAILS C9.05 DETAILS L0.01 TREE PRESERVATION PLAN L1.01 LANDSCAPE PLAN L1.02 LANDSCAPE NOTES & DETAILS ALTA NSPS LAND TITLE SURVEY for Final Site Development Plans Galpin Industrial Affinitech, Inc. Chanhassen, Minnesota Presented by: NO SCALE VICINITY MAP SITE N.T.S.CITY OF CHANHASSEN STANDARD SPECIFICATIONS (2023) CITY ENGINEER'S ASSOCIATION OF MINNESOTA STANDARD SPECIFICATIONS (2018) MNDOT STANDARD SPECIFICATIONS FOR CONSTRUCTION (2020 EDITION) MN PLUMBING CODE (2020)GALPIN CT 5 CONSULTANT CONTACT LIST: GOVERNING SPECIFICATIONS ARBORETUM B L V D 18 GALPIN BLVDLYMAN BLVDNOREX DR COULT E R B L V D 137 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/18/2023 2:45:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C1.01-TITLE.DWG:C1.02 CONSTRUCTION NOTESAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS CONSTRUCTION NOTES C1.02 GRADING NOTES 1.PROPOSED CONTOURS ARE TO FINISHED SURFACE ELEVATION. SPOT ELEVATIONS ALONG PROPOSED CURB DENOTE GUTTER GRADE. 2.CONTRACTOR SHALL REVIEW PAVEMENT GRADIENT AND CONSTRUCT “GUTTER OUT” WHERE WATER DRAINS AWAY FROM CURB. ALL OTHER AREAS SHALL BE CONSTRUCTED AS “GUTTER IN” CURB. 3.ALL GRADIENT ON SIDEWALKS ALONG THE ADA ROUTE SHALL HAVE A MAXIMUM LONGITUDINAL SLOPE OF 5% (1:20), EXCEPT AT CURB RAMPS (1:12), AND A MAXIMUM CROSS SLOPE OF 2.00% (1:50). MAXIMUM SLOPE IN ANY DIRECTION ON AN ADA PARKING STALL OR ACCESS AISLE SHALL BE IN 2.00% (1:50). CONTRACTOR SHALL REVIEW AND VERIFY THE GRADIENT IN THE FIELD ALONG THE ADA ROUTES PRIOR TO PLACING CONCRETE OR BITUMINOUS. CONTRACTOR SHALL NOTIFY THE ENGINEER IMMEDIATELY IF THERE IS A DISCREPANCY BETWEEN THE GRADIENT IN THE FIELD VERSUS THE DESIGN GRADIENT. COORDINATE ALL WORK WITH PAVING CONTRACTOR. 4.CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES DURING THE CONSTRUCTION PHASES OF THIS PROJECT. CONTRACTOR WILL BE HELD SOLELY RESPONSIBLE FOR ANY DAMAGES TO THE ADJACENT PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OF THIS PROJECT. 5.SAFETY NOTICE TO CONTRACTORS: IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, CONTRACTOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDITIONS ON THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY DURING PERFORMANCE OF THE WORK. THIS REQUIREMENT WILL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. THE DUTY OF THE ENGINEER OR THE DEVELOPER TO CONDUCT CONSTRUCTION REVIEW OF THE CONTRACTOR'S PERFORMANCE IS NOT INTENDED TO INCLUDE REVIEW OF THE ADEQUACY OF THE CONTRACTOR'S SAFETY MEASURES IN, ON OR NEAR THE CONSTRUCTION SITE. 6.CONTRACTOR SHALL COMPLETE THE SITE GRADING CONSTRUCTION IN ACCORDANCE WITH THE REQUIREMENTS OF THE OWNER'S SOILS ENGINEER. ALL SOIL TESTING SHALL BE COMPLETED BY THE OWNER'S SOILS ENGINEER. CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL REQUIRED SOIL TESTS AND INSPECTIONS WITH THE SOILS ENGINEER. A GEOTECHNICAL ENGINEERING SOILS REPORT HAS BEEN COMPLETED BY: COMPANY: AMERICAN ENGINEERING TESTING, INC. ADDRESS: 550 CLEVELAND AVENUE NORTH PHONE:651-659-1301 DATED:JULY 12, 2023 CONTRACTOR SHALL OBTAIN A COPY OF THE SOILS REPORT. 7.CONTRACTOR SHALL COMPLETE DEWATERING AS REQUIRED TO COMPLETE THE SITE GRADING CONSTRUCTION. 8.PRIOR TO PLACEMENT OF THE AGGREGATE BASE, A TEST ROLL SHALL BE PERFORMED ON THE STREET AND PARKING AREA SUBGRADE. CONTRACTOR SHALL PROVIDE A LOADED TANDEM AXLE TRUCK WITH A GROSS WEIGHT OF 25 TONS. THE TEST ROLLING SHALL BE AT THE DIRECTION OF THE SOILS ENGINEER AND SHALL BE COMPLETED IN AREAS AS DIRECTED BY THE SOILS ENGINEER. CORRECTION OF THE SUBGRADE SOILS SHALL BE COMPLETED IN ACCORDANCE WITH THE REQUIREMENTS OF THE SOILS ENGINEER. 9.REPLACE ALL SUBGRADE SOIL DISTURBED DURING THE CONSTRUCTION THAT HAVE BECOME UNSUITABLE AND WILL NOT PASS A TEST ROLL. REMOVE UNSUITABLE SOIL FROM THE SITE AND IMPORT SUITABLE SOIL AT NO ADDITIONAL COST TO THE OWNER. 10.CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING VEHICULAR AND PEDESTRIAN TRAFFIC CONTROL DEVICES SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARDS. 11.EXISTING TREES AND OTHER NATURAL VEGETATION WITHIN THE PROJECT AND/OR ADJACENT TO THE PROJECT ARE OF PRIME CONCERN TO THE CONTRACTOR'S OPERATIONS AND SHALL BE A RESTRICTED AREA. CONTRACTOR SHALL PROTECT TREES TO REMAIN AT ALL TIMES. EQUIPMENT SHALL NOT NEEDLESSLY BE OPERATED UNDER NEARBY TREES AND EXTREME CAUTION SHALL BE EXERCISED WHEN WORKING ADJACENT TO TREES. SHOULD ANY PORTION OF THE TREE BRANCHES REQUIRE REMOVAL TO PERMIT OPERATION OF THE CONTRACTOR'S EQUIPMENT, CONTRACTOR SHALL OBTAIN THE SERVICES OF A PROFESSIONAL TREE TRIMMING SERVICE TO TRIM THE TREES PRIOR TO THE BEGINNING OF OPERATION. SHOULD CONTRACTOR'S OPERATIONS RESULT IN THE BREAKING OF ANY LIMBS, THE BROKEN LIMBS SHOULD BE REMOVED IMMEDIATELY AND CUTS SHALL BE PROPERLY PROTECTED TO MINIMIZE ANY LASTING DAMAGE TO THE TREE. NO TREES SHALL BE REMOVED WITHOUT AUTHORIZATION BY THE ENGINEER. COSTS FOR TRIMMING SERVICES SHALL BE CONSIDERED INCIDENTAL TO THE GRADING CONSTRUCTION AND NO SPECIAL PAYMENT WILL BE MADE. a.RESTRICTED AREAS SHALL INCLUDE ALL DESIGNATED TREED AREAS OUTSIDE OF THE DESIGNATED CONSTRUCTION ZONE. ALL VEGETATION WITHIN THE RESTRICTED AREAS SHALL REMAIN. b.CONTRACTOR SHALL RESTRICT ALL GRADING AND CONSTRUCTION ACTIVITIES TO AREAS DESIGNATED ON THE PLANS. ACTIVITIES WITHIN THE CONSTRUCTION MAY BE RESTRICTED TO A NARROWER WIDTH IN THE FIELD TO SAVE ADDITIONAL TREES AS DIRECTED BY THE OWNER. c.ACTIVITIES PROHIBITED OUTSIDE OF THE CONSTRUCTION BOUNDARIES WOULD INCLUDE, BUT NOT BE LIMITED TO: SOIL AND OTHER MATERIAL STOCKPILING, EQUIPMENT OR MACHINERY STORAGE, DRIVING OF ANY VEHICLE, LEAKAGE OR SPILLAGE OF ANY “WASHOUT” OR OTHER TOXIC MATERIAL. THE COLLECTION OF OTHER DEBRIS AND SOIL STOCKPILING WILL BE IN AN AREA DETERMINED ON-SITE BY THE ENGINEER. d.ALL RESTRICTED AREAS SHALL BE FENCED OFF WITH BRIGHT ORANGE POLYETHYLENE SAFETY NETTING AND STEEL STAKES AS SHOWN ON THE TREE PROTECTION DETAIL. AT NO TIME SHALL THIS FENCING BE REMOVED OR ACTIVITY OF ANY KIND TAKE PLACE WITHIN IT. FINAL PLACEMENT OF ALL PROTECTIVE FENCING SHALL BE COMPLETE BEFORE ANY WORK COMMENCES ON-SITE. e.BEFORE COMMENCING WITH ANY EXCAVATION CONTRACTOR SHALL COMPLETE ALL PREPARATORY WORK REGARDING TREE REMOVAL, ROOT PRUNING, TREE PRUNING AND STUMP REMOVAL TO THE SATISFACTION OF THE OWNER. f.PREPARATORY WORK SHALL INCLUDE THE FOLLOWING AND SHALL BE COMPLETED UNDER THE DIRECT SUPERVISION OF THE OWNER'S REPRESENTATIVE: i.TREE REMOVAL: CONTRACTOR SHALL FELL THE TREES. AT NO TIME SHALL TREES BE BULLDOZED OUT, BUT SHALL BE CUT DOWN AND STUMPS REMOVED SEPARATELY. PRIOR TO THE FELLING OF ALL TREES, PROPER REMOVAL OF A PORTION OR ALL OF THE CANOPY SHALL BE COMPLETED SO THAT TREES IN THE RESTRICTED AREAS SHALL NOT BE INJURED IN THE PROCESS. ii.ROOT PRUNING: BEFORE ANY STUMPS ARE TO BE REMOVED, ALL ROOTS SHALL BE SEVERED FROM ROOTS IN THE RESTRICTED AREAS BY SAW CUTTING WITH A VERMEER DESIGNED FOR ROOT PRUNING, BY HAND, OR WITH A CHAINSAW. TREE ROOTS PROJECTING INTO THE CONSTRUCTION ZONE SHALL BE EXPOSED PRIOR TO ROOT PRUNING WITH SMALL MACHINERY, I.E..., BOBCAT. iii.STUMP REMOVAL: AT SUCH TIME THAT ROOTS HAVE BEEN PROPERLY SEVERED, STUMPS MAY BE REMOVED. WHERE REMOVAL OF CERTAIN STUMPS COULD CAUSE DAMAGE TO EXISTING PROTECTED TREES, TREE STUMPS SHALL BE GROUND OUT. ALL STUMP REMOVAL SHALL BE UNDER THE DIRECT SUPERVISION OF THE OWNER'S REPRESENTATIVE. iv.TREE PRUNING: PROPER PRUNING OF TREES IN THE RESTRICTED ZONE SHALL BE DIRECTED BY AND SUPERVISION AT ALL TIMES BY THE OWNER'S REPRESENTATIVE. g.AN OWNER'S REPRESENTATIVE WILL BE AVAILABLE AT ALL TIMES DURING THE PREPARATORY AND CONSTRUCTION PERIOD. h.MULCH RATHER THAN SEED OR SOD WILL BE USED AT THE BASE OF QUALITY TREES TO A PERIMETER DETERMINED BY THE OWNER'S REPRESENTATIVE. AREAS TO BE SEEDED FOR EROSION CONTROL PURPOSES WITHIN THE CONSTRUCTION ZONE ARE TO BE DETERMINED BY THE OWNER'S REPRESENTATIVE. NATURAL GROUND COVER WILL BE MAINTAINED WHEREVER POSSIBLE. i.THE USE OF RETAINING WALLS NEAR TREES, IN ADDITION TO THOSE REQUIRED ON THE PLANS SHALL BE DETERMINED IN THE FIELD, BASED ON TREE LOCATIONS AND TOPOGRAPHY. 12.EXCAVATE TOPSOIL FROM AREAS TO BE FURTHER EXCAVATED OR REGRADED AND STOCKPILE IN AREAS DESIGNATED ON THE SITE. CONTRACTOR SHALL SALVAGE ENOUGH TOPSOIL FOR RESPREADING ON THE SITE AS SPECIFIED. EXCESS TOPSOIL SHALL BE PLACED IN EMBANKMENT AREAS, OUTSIDE OF BUILDING PADS, ROADWAYS AND PARKING AREAS. CONTRACTOR SHALL SUBCUT CUT AREAS, WHERE TURF IS TO BE ESTABLISHED, TO THE DEPTH SPECIFIED IN THE LANDSCAPE PLANS. RESPREAD TOPSOIL IN AREAS WHERE TURF IS TO BE ESTABLISHED PER LANDSCAPE PLANS. 13.TRENCH BORROW CONSTRUCTION: IF ALLOWED BY THE OWNER, CONTRACTOR SHALL COMPLETE “TRENCH BORROW” EXCAVATION IN AREAS DIRECTED BY THE ENGINEER IN ORDER TO OBTAIN STRUCTURAL MATERIAL. TREES SHALL NOT BE REMOVED OR DAMAGED AS A RESULT OF THE EXCAVATION, UNLESS APPROVED BY THE ENGINEER. THE EXCAVATION SHALL COMMENCE A MINIMUM OF 10 FEET FROM THE LIMIT OF THE BUILDING PAD. THE EXCAVATION FROM THIS LIMIT SHALL EXTEND AT A MINIMUM SLOPE OF 1 FOOT HORIZONTAL TO 1 FOOT VERTICAL (1:1) DOWNWARD AND OUTWARD FROM THE FINISHED SURFACE GRADE ELEVATION. THE TRENCH BORROW EXCAVATION SHALL BE BACKFILLED TO THE PROPOSED FINISHED GRADE ELEVATION, AND SHALL BE COMPACTED IN ACCORDANCE WITH REQUIREMENTS OF THE QUALITY COMPACTION METHOD AS OUTLINED IN MN/DOT SPECIFICATION 2105.3F2. SNOW FENCE SHALL BE FURNISHED AND PLACED ALONG THE PERIMETER OF THE TRENCH BORROW AREA WHERE THE SLOPES EXCEED 2 FOOT HORIZONTAL TO 1 FOOT VERTICAL (2:1). 14.FINISHED GRADING SHALL BE COMPLETED, CONTRACTOR SHALL UNIFORMLY GRADE AREAS WITHIN LIMITS OF GRADING, INCLUDING ADJACENT TRANSITION AREAS. PROVIDE A SMOOTH FINISHED SURFACE WITHIN SPECIFIED TOLERANCES, WITH UNIFORM LEVELS OR SLOPES BETWEEN POINTS WHERE ELEVATIONS ARE SHOWN, OR BETWEEN SUCH POINTS AND EXISTING GRADES. AREAS THAT HAVE BEEN FINISHED GRADED SHALL BE PROTECTED FROM SUBSEQUENT CONSTRUCTION OPERATIONS, TRAFFIC AND EROSION. REPAIR ALL AREAS THAT HAVE BECOME RUTTED, ERODED OR HAS SETTLED BELOW THE CORRECT GRADE. ALL AREAS DISTURBED BY THE CONTRACTOR'S OPERATIONS SHALL BE RESTORED TO EQUAL OR BETTER THAN ORIGINAL CONDITION OR TO THE REQUIREMENTS OF THE NEW WORK. 15.TOLERANCES a.THE COMMERCIAL BUILDING SUBGRADE FINISHED SURFACE ELEVATION SHALL NOT VARY BY MORE THAN 0.10 FOOT ABOVE, OR 0.10 FOOT BELOW, THE PRESCRIBED ELEVATION AT ANY POINT WHERE MEASUREMENT IS MADE. b.THE STREET OR PARKING AREA SUBGRADE FINISHED SURFACE ELEVATION SHALL NOT VARY BY MORE THAN 0.05 FOOT ABOVE, OR 0.10 FOOT BELOW, THE PRESCRIBED ELEVATION OF ANY POINT WHERE MEASUREMENT IS MADE. c.AREAS WHICH ARE TO RECEIVE TOPSOIL SHALL BE GRADED TO WITHIN 0.10OOT ABOVE OR BELOW THE REQUIRED ELEVATION, UNLESS DIRECTED OTHERWISE BY THE ENGINEER. d.TOPSOIL SHALL BE GRADED TO PLUS OR MINUS 1/2 INCH OF THE SPECIFIED THICKNESS. 16.AFTER THE SITE GRADING IS COMPLETED, IF EXCESS OR SHORTAGE OF SOIL MATERIAL EXISTS, CONTRACTOR SHALL TRANSPORT ALL EXCESS SOIL MATERIAL OFF THE SITE TO AN AREA SELECTED BY THE CONTRACTOR, OR IMPORT SUITABLE MATERIAL TO THE SITE. 17.CONTRACTOR SHALL DETERMINE THE LOCATION OF ANY HAUL ROADS THAT MAY BE REQUIRED TO COMPLETE THE SITE GRADING CONSTRUCTION AND SHALL INDICATE HAUL ROADS ON EROSION AND SEDIMENT CONTROL “SITE MAP”. CONTRACTOR SHALL COMPLY WITH THE REQUIREMENTS OF THE GOVERNING AUTHORITY OF EACH ROADWAY. CONTRACTOR SHALL POST WHATEVER SECURITY AND COMPLY WITH ALL CONDITIONS WHICH ARE REQUIRED BY EACH GOVERNING AUTHORITY OF EACH ROADWAY. 18.RETAINING WALL(S) SHALL BE CONSTRUCTED OF MODULAR BLOCK MATERIAL. CONTRACTOR SHALL SUBMIT TO THE ENGINEER AND LOCAL AUTHORITY CERTIFIED ENGINEERING DRAWINGS, DESIGN CALCULATIONS AND SOIL BORINGS. THE CERTIFIED ENGINEER FOR THE RETAINING WALL(S) SHALL PROVIDE CONSTRUCTION OBSERVATIONS OF THE RETAINING WALL IMPROVEMENT, AND A LETTER CERTIFYING THE INSTALLATION OF THE WALL(S) WAS CONSTRUCTED IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS. 19.CONTRACTOR SHALL PROVIDE RECORD PLANS AS REQUIRED BY PERMITTING AGENCIES. CIVIL 3D MODEL LIMITATIONS SAMBATEK'S DELIVERABLE AND GOVERNING DOCUMENTS FOR CONSTRUCTION SHALL BE A HARD COPY AND/OR PDF PLAN SHEETS. IF A CIVIL 3D MODEL IS GENERATED IN THE PROCESS OF PREPARING THE PLAN SHEETS, IT IS AS A DESIGN TOOL ONLY AND NOT AS A SEPARATE DELIVERABLE. AT THE OWNER'S REQUEST, WE WILL RELEASE OUR CIVIL 3D MODEL FOR THE CONTRACTOR'S USE. HOWEVER, ITS USE IS AT THE CONTRACTOR'S RISK AND SHALL NOT BE USED FOR STAKING OF CURB, SIDEWALK, OR OTHER HARD SURFACE IMPROVEMENTS. IF A CIVIL 3D MODEL FOR STAKING HARD SURFACE IMPROVEMENTS IS REQUIRED, WE CAN PROVIDE A SUPPLEMENTAL AGREEMENT FOR REFINEMENT AND PREPARATION OF THE CIVIL 3D MODEL. UTILITY CONSTRUCTION NOTES 1.THE UTILITY IMPROVEMENTS FOR THIS PROJECT SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE "STANDARD UTILITIES SPECIFICATIONS" AS PUBLISHED BY THE CITY ENGINEERS ASSOCIATION OF MINNESOTA (CEAM), EXCEPT AS MODIFIED HEREIN. CONTRACTOR SHALL OBTAIN A COPY OF THESE SPECIFICATIONS. a.ALL UTILITIES SHALL BE CONSTRUCTED IN ACCORDANCE WITH ALL LOCAL, STATE AND FEDERAL REQUIRMENTS, INCLUDING BUT NOT LIMITED TO CITY, DEPARTMENT OF LABOR AND INDUSTRY AND MINNESOTA DEPARTMENT OF HEALTH REQUIREMENTS. b.CONTRACTOR SHALL NOT OPEN, TURN OFF, INTERFERE WITH, OR ATTACH ANY PIPE OR HOSE TO OR TAP WATERMAIN BELONGING TO THE CITY UNLESS DULY AUTHORIZED TO DO SO BY THE CITY. ANY ADVERSE CONSEQUENCES OF ANY SCHEDULED OR UNSCHEDULED DISRUPTIONS OF SERVICE TO THE PUBLIC ARE THE LIABILITY OF CONTRACTOR. c.A MINIMUM VERTICAL SEPARATION OF 18 INCHES, AND HORIZONTAL SEPARATION OF 10-FEET, BETWEEN OUTSIDE PIPE AND/OR STRUCTURE WALLS, IS REQUIRED AT ALL WATERMAIN AND SEWER MAIN (STORM AND SANITARY) CROSSINGS. 2.ALL MATERIALS SHALL BE AS SPECIFIED IN CEAM SPECIFICATIONS EXCEPT AS MODIFIED HEREIN. a.ALL MATERIALS SHALL COMPLY WITH THE REQUIREMENTS OF THE CITY. b.ALL SANITARY SEWER TO BE PVC SDR-35, UNLESS NOTED OTHERWISE. i.ALL SANITARY SEWER SERVICES TO BUILDING SHALL BE CONSTRUCTED OF MATERIALS APPROVED FOR USE WITHIN A BUILDING (SEE TABLE 701.2 OF 2020 MN PLUMBING CODE). ii.ALL SANITARY SEWER WITHIN 10 FEET OF, CROSSING ABOVE, OR WITHIN 12-INCHES BELOW, A POTABLE WATER LINE SHALL BE CONSTRUCTED OF MATERIALS APPROVED FOR USE WITHIN A BUILDING (SEE TABLE 701.2 OF 2020 MN PLUMBING CODE). c.ALL WATERMAIN TO BE PVC C-900, UNLESS NOTED OTHERWISE. i.ALL WATERMAIN TO HAVE 7.5-FEET OF COVER OVER TOP OF WATERMAIN. ii.PROVIDE THRUST BLOCKING AND MECHANICAL JOINT RESTRAINTS ON ALL WATERMAIN JOINTS PER CITY STANDARDS. iii.WHERE A SEWER LINE CROSSES A WATER SERVICE, THE WATER SERVICE SHALL NOT CONTAIN ANY JOINTS OR CONNECTIONS WITHIN 10 FEET OF THE CROSSING. d.ALL STORM SEWER PIPE TO BE SMOOTH INTERIOR DUAL WALL HDPE PIPE WITH WATERTIGHT GASKETS, UNLESS NOTED OTHERWISE. i.ALL STORM SEWER CROSSING ABOVE, OR WITHIN 12-INCHES BELOW, A POTABLE WATER LINE SHALL BE CONSTRUCTED OF MATERIALS APPROVED FOR USE WITHIN A BUILDING (SEE TABLE 701.2 OF 2020 MN PLUMBING CODE). ii.ALL STORM SEWER PIPE FOR ROOF DRAIN SERVICES TO THE BUILDING, OR WITHIN 10' OF A BUILDING, SHALL BE CONSTRUCTED OF MATERIALS APPROVED FOR USE WITHIN A BUILDING (SEE TABLE 701.2 OF 2020 MN PLUMBING CODE). e.RIP RAP SHALL BE Mn/DOT CLASS 3. 3.COORDINATE ALL BUILDING SERVICE CONNECTION LOCATIONS AND INVERT ELEVATIONS WITH MECHANICAL CONTRACTOR PRIOR TO CONSTRUCTION. 4.ALL BUILDING SERVICE CONNECTIONS (STORM, SANITARY, WATER) WITH FIVE FEET OR LESS COVER ARE TO BE INSULATED FROM BUILDING TO POINT WHERE 5-FEET OF COVER IS ACHIEVED. 5.CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES DURING THE CONSTRUCTION PHASES OF THIS PROJECT. CONTRACTOR WILL BE HELD SOLELY RESPONSIBLE FOR ANY DAMAGES TO THE ADJACENT PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OF THIS PROJECT. 6.SAFETY NOTICE TO CONTRACTORS: IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, CONTRACTOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDITIONS ON THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY DURING PERFORMANCE OF THE WORK. THIS REQUIREMENT WILL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. THE DUTY OF THE ENGINEER OR THE DEVELOPER TO CONDUCT CONSTRUCTION REVIEW OF CONTRACTOR'S PERFORMANCE IS NOT INTENDED TO INCLUDE REVIEW OF THE ADEQUACY OF CONTRACTOR'S SAFETY MEASURES IN, ON OR NEAR THE CONSTRUCTION SITE. 7.ALL AREAS OUTSIDE THE PROPERTY BOUNDARIES THAT ARE DISTURBED BY UTILITY CONSTRUCTION SHALL BE RESTORED IN KIND. SODDED AREAS SHALL BE RESTORED WITH 6 INCHES OF TOPSOIL PLACED BENEATH THE SOD. 8.CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTROL DEVICES SUCH AS BARRICADES, WARNING SIGNS, DIRECTIONAL SIGNS, FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARDS. 9.ALL SOILS TESTING SHALL BE COMPLETED BY AN INDEPENDENT SOILS ENGINEER. EXCAVATION FOR THE PURPOSE OF REMOVING UNSTABLE OR UNSUITABLE SOILS SHALL BE COMPLETED AS REQUIRED BY THE SOILS ENGINEER. THE UTILITY BACKFILL CONSTRUCTION SHALL COMPLY WITH THE REQUIREMENTS OF THE SOILS ENGINEER. CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ALL REQUIRED SOILS TESTS AND SOIL INSPECTIONS WITH THE SOILS ENGINEER. A GEOTECHNICAL ENGINEERING REPORT HAS BEEN COMPLETED BY: COMPANY:AMERICAN ENGINEERING TESTING, INC. ADDRESS:550 CLEVELAND AVENUE NORTH PHONE: 651-659-1301 DATED: JULY 12, 2023 CONTRACTOR SHALL OBTAIN A COPY OF THIS SOILS REPORT. 10.CONTRACTOR SHALL SUBMIT 2 COPIES OF SHOP DRAWINGS FOR MANHOLE AND CATCH BASIN STRUCTURES TO SAMBATEK. CONTRACTOR SHALL ALLOW 5 WORKING DAYS FOR SHOP DRAWING REVIEW. 11.CONTRACTOR AND MATERIAL SUPPLIER SHALL DETERMINE THE MINIMUM DIAMETER REQUIRED FOR EACH STORM SEWER STRUCTURE. 12.THE UTILITY DESIGN DOES NOT INCLUDE WATERMAIN ELEVATIONS. THE CONTRACTOR SHALL INSTALL WATERMAIN AT DEPTHS REQUIRED BY APPLICABLE AGENCIES AND SHALL DETERMINE LOCATIONS OF CONFLICTS WITH OTHER UTILITIES AND INCLUDE THE REQUIRED EFFORTS TO AVOID CONFLICTS (BENDS, MATERIAL CHANGES, ETC.) IN THEIR BIDS. 13.CONTRACTOR SHALL PROVIDE RECORD PLANS AS REQUIRED BY PERMITTING AGENCIES. 138 N89°31'55"E 197.92S00°28'05"E 256.45S37°18'41"W 204.74N88°58'56"E 129.12 S09°52'22"E 121.45N55°0 6'44"E 23 0.2 6Δ=23°42'54"L=24.83 R=60.00Δ= 6 0 ° 0 0 '00"R = 6 0 . 0 0L = 6 2 . 8 3Δ=33°59'10"R=210.00L=124.57GATE GATE 5 10 101 0 10 BLOCK 2 LOT 3 DRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT GALPIN COURTFOUND 1/2" IRON PIPE FOUND 1/2" IRON PIPE 60 606011.0037 37 SIGN CABLE BOX DRAINAGE AND UTILITY EASEMENT 11.4010.654.93RE:953.95 IE:947.05 NE IE:946.37 SW FES:945.36 RE:958.19 IE:949.35 SW NE SUMP:948.73 (FULL OF SAND) RE:957.74 IE:950.06 NE SW RE:958.38 IE:953.90 NW RE:960.14 IE:948.86 N S 1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1359 1360 1361 1363 1362 1384 1383 1355 1364 960961962963964965966967968969970971972973974 971 9 7 0 97197 2 9 6 9 9 6 8 9 6 7 9669 65 964964 9649649639629619609 5 9 95 8 95 7 956 955954 953 959952951950949 948 947 946945944 942 941 940 939 938 937957958959960 961 962 963 96496596696795895996 0 961 962 96396 4 965965964963962961956 9 5 7 9 5 8 9 5 9 9 6 0 9 6 1 9629 6 3 9 6 4 96 5958959960961962963964965966965 9649659669679689699 7 0 967 966 965 964 963 962 964965 9669679 6 8 963964 9659669 6 7 968 WATERMAIN LOCATED FROM FIELD MARKINGS PER GSOC UTILITY LOCATE 951 9 5 2 9 5 3 9 5 4 955 956 957 95 8 959 960 961 96 2 96 3 9 6 4 9 6 5 9 6 6 947948949 948 947 949964963962961961961969968967966965964963962961 970 9509 4 9 9 4 8 9 4 7 9 4 6 9 4 5 944943943 PER SCHOELL & MADSON INC. RECORD PLANS NO DATE BY CKD APPR SHEET OF Date License # Print Name: DRAWN BY DESIGNED BY CHECKED BY I hereby certify that this plan, survey, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:04:30 PML:\PROJECTS\52152\CAD\SHEETS\52152-C2.01-EXCND.DWG:C2.01 EXISTING CONDITIONSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 CDJ CDJ MRS MARK SALO 43933 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH EXISTING CONDITIONS C2.01 DESCRIPTION Lot 3, Block 2, CHANHASSEN WEST BUSINESS PARK, Carver County, Minnesota. PROPERTY SUMMARY 1.SUBJECT PROPERTIES ADDRESS IS 2451 GALPIN CT, ITS PROPERTY IDENTIFICATION NUMBER IS 252240060. 2.THE GROSS AREA OF THE SUBJECT PROPERTY IS 2.820 ACRES OR 122,832 SQUARE FEET. 3.ZONING INFORMATION HAS NOT BEEN PROVIDED BY THE CLIENT. 4.NO BUILDINGS OBSERVED. BENCHMARKS 1.THE VERTICAL DATUM IS BASED ON NAVD88. THE ORIGINATING BENCH MARKS IS "1008 U", REFERENCED FROM THE MNDOT GEODETIC DATABASE BENCHMARK #1 1008 U ELEV.=972.091 SURVEY NOTES 1.THE BEARING SYSTEM IS BASED ON THE CARVER COUNTY COORDINATE SYSTEM, NAD83 (1986 ADJUST). WITH AN ASSUMED BEARING OF S00°13'31"E FOR THE EAST LINE OF THE SOUTHEAST 1/4, SECTION 16, TOWNSHIP 116, RANGE 23. 2.FIELD WORK WAS COMPLETED ON 11/17/2023. LEGEND BUILDING LINE FOUND MONUMENT SET MONUMENT MARKED ELECTRIC METER LIGHT AIR CONDITIONER GUY ANCHOR HANDICAP STALL UTILITY POLE POST FLARED END SECTION TELEPHONE PEDESTAL ELECTRIC TRANSFORMER GAS METER OVERHEAD WIRE CHAIN LINK FENCE IRON FENCE WIRE FENCE WOOD FENCE SETBACK LINE RESTRICTED ACCESS BUILDING CANOPY BITUMINOUS SURFACE CONCRETE SURFACE LANDSCAPE SURFACE SIGN EASEMENT LINE CONCRETE CURB WATERMAIN SANITARY SEWER FORCEMAIN (SAN.) STORM SEWER DECIDUOUS TREE CONIFEROUS TREE 139 BLOCK 2 LOT 3 GALPIN COURT1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1360 1361 1363 1362 1384 1383 1355 1364 PROPOSED BUILDING 33,283 S.F. FFE=963.0 NO PARKINGNO PARKINGTTA A A A A A A A A A A J I I J J H H B B B L L L G C C C C L 7 8 5 11 11 11 3 3 K 4 6 R70.0'R200.0' R1 0 0 . 0 'R50.0 'R30.0 'R23.6'R104.7'R12.0' R38.0'R20.0'R100.0 'R36.0'1 8 . 0 ' 2 6 . 0 ' 4 . 5 '9.0'TYP18.0'26.0'18.0' 7.4'9.0'TYP49.3'66 . 9 ' F A F M M M M M G G 32.0'15.0'5 26.0 '25.0 ' N N M D D M M 8 20 7 F O NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 5:15:31 PML:\PROJECTS\52152\CAD\SHEETS\52152-C3.01-SITE.DWG:C3.01 SITE PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH SITE PLAN C3.01 THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE PLANS IS A UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF ASCE/CI 38-02, TITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." THE CONTRACTOR AND/OR SUBCONTRACTORS SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, BY CONTACTING THE NOTIFICATION CENTER (GOPHER STATE ONE FOR MINNESOTA). THE CONTRACTOR AND/OR SUBCONTRACTOR AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES, WHICH MIGHT BE OCCASIONED BY HIS OR HER FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES (UNDERGROUND AND OVERHEAD). IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. A.BUILDING, STOOPS, STAIRS (SEE ARCHITECTURAL PLANS) B.B-612 CONCRETE CURB AND GUTTER C.MEET & MATCH EXISTING D.CONCRETE APRON E.FLAT CURB SECTION F.CONCRETE SIDEWALK G.SEGMENTAL BLOCK RETAINING WALL H.ADA ACCESS LOCATION I.ACCESSIBLE STALL STRIPING J.ACCESSIBLE PARKING SIGN K.TRANSFORMER L.MOUNTABLE CONCRETE CURB AND GUTTER M.CURB CUT WITH RAIN GUARDIAN BUNKER AND RIPRAP N."STOP" SIGN O.INVERTED "U" BICYCLE RACKS KEY NOTES 1.ALL DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT. 2.ALL DIMENSIONS SHOWN ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 3.CONTRACTOR SHALL REVIEW PAVEMENT GRADIENT AND CONSTRUCT “GUTTER OUT” WHERE WATER DRAINS AWAY FROM CURB. ALL OTHER AREAS SHALL BE CONSTRUCTED AS “GUTTER IN” CURB. COORDINATE WITH GRADING CONTRACTOR. 4.ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT. 5.ALL PARKING STALLS TO BE 9' IN WIDTH AND 18' IN LENGTH UNLESS OTHERWISE INDICATED. 6.CONTRACTOR SHALL REFER TO ARCHITECTURAL PLANS FOR EXACT LOCATIONS AND DIMENSIONS OF EXIT PORCHES, RAMPS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDING UTILITY ENTRANCE LOCATIONS. 7.SEE ARCHITECTURAL PLANS FOR PYLON/MONUMENT SIGN DETAILS 8.LIGHT STANDARD LOCATIONS ARE FOR REFERENCE ONLY, SITE LIGHTING PLAN IS DESIGN BUILD BY CONTRACTOR. CONTRACTOR SHALL CONFIRM LIGHT STANDARD LOCATION WITH LIGHTING VENDOR. 9.REFER TO FINAL PLAT FOR LOT BOUNDARIES, LOT NUMBERS, LOT AREAS, AND LOT DIMENSIONS. 10.ALL GRADIENT ON SIDEWALKS ALONG THE ADA ROUTE SHALL HAVE A MAXIMUM LONGITUDINAL SLOPE OF 5% (1:20), EXCEPT AT CURB RAMPS (1:12), AND A MAXIMUM CROSS SLOPE OF 2.00% (1:50). MAXIMUM SLOPE IN ANY DIRECTION ON AN ADA PARKING STALL OR ACCESS AISLE SHALL BE IN 2.00% (1:50). CONTRACTOR SHALL REVIEW AND VERIFY THE GRADIENT IN THE FIELD ALONG THE ADA ROUTES PRIOR TO PLACING CONCRETE OR BITUMINOUS. CONTRACTOR SHALL NOTIFY THE ENGINEER IMMEDIATELY IF THERE IS A DISCREPANCY BETWEEN THE GRADIENT IN THE FIELD VERSUS THE DESIGN GRADIENT. COORDINATE ALL WORK WITH PAVING CONTRACTOR. 11."NO PARKING" SIGNS SHALL BE PLACED ALONG ALL DRIVEWAYS AS REQUIRED BY CITY. 12.STREET NAMES ARE SUBJECT TO APPROVAL BY THE CITY. 13.BUILDING ADDITION HAS BEEN LOCATED BASED ON ORIGINAL GRIDLINE DESIGN AND/OR EXISTING BUILDING EXTERIOR CORNER SURVEY LOCATIONS. EXTERIOR CORNERS DO NOT REPRESENT EXISTING BUILDING GRIDLINES. CONTRACTOR SHALL LOCATE EXISTING GRIDLINES IN THE FIELD FOLLOWING DEMOLITION AND COORDINATE REQUIRED MODIFICATIONS, IF ANY, TO EXPANSION PLACEMENT WITH CIVIL AND ARHCITECT ACCORDINGLY. 14.CONTRACTOR SHALL PROVIDE RECORD PLANS AS REQUIRED BY PERMITTING AGENCIES. CIVIL 3D MODEL LIMITATIONS SAMBATEK'S DELIVERABLE AND GOVERNING DOCUMENTS FOR CONSTRUCTION SHALL BE A HARD COPY AND/OR PDF PLAN SHEETS. IF A CIVIL 3D MODEL IS GENERATED IN THE PROCESS OF PREPARING THE PLAN SHEETS, IT IS AS A DESIGN TOOL ONLY AND NOT AS A SEPARATE DELIVERABLE. AT THE OWNER'S REQUEST, WE WILL RELEASE OUR CIVIL 3D MODEL FOR THE CONTRACTOR'S USE. HOWEVER, ITS USE IS AT THE CONTRACTOR'S RISK AND SHALL NOT BE USED FOR STAKING OF CURB, SIDEWALK, OR OTHER HARD SURFACE IMPROVEMENTS. IF A CIVIL 3D MODEL FOR STAKING HARD SURFACE IMPROVEMENTS IS REQUIRED, WE CAN PROVIDE A SUPPLEMENTAL AGREEMENT FOR REFINEMENT AND PREPARATION OF THE CIVIL 3D MODEL. DEVELOPMENT NOTES PROPOSED EXISTING LEGEND DEVELOPMENT SUMMARY RETAINING WALL WETLAND TREE LINE SAW CUT LINE BOLLARD PARKING STALL COUNT## 1 KEY NOTE HEAVY DUTY ASPHALT PAVING CONCRETE PAVING CONCRETE SIDEWALK PAVEMENT BY OTHERS (SEE ARCHITECTURAL PLANS) BOUNDARY LINE STANDARD DUTY ASPHALT PAVING LIGHT POLE (BY OTHERS) EASEMENT LINE CONCRETE CURB BUILDING LINE SIGN AREA SITE AREA GROSS FLOOR BUILDING AREA BUILDING AREA PARKING AREA PROPOSED PERVIOUS PROPOSED IMPERVIOUS PARKING SUMMARY STANDARD REQUIRED STANDARD PROVIDED ADA PROVIDED PROOF OF PARKING BUILDING USE OFFICE LIGHT INDUSTRIAL/WAREHOUSE TOTAL BUILDING SETBACKS FRONT YARD REAR YARD SIDE YARD PARKING SETBACKS FRONT YARD REAR YARD SIDE YARD ZONING EXISTING ZONING PROPOSED ZONING 122,832 SF 2.82 AC 33,283 SF 0.76 AC 27.1% 47.3% 27,965 SF 94,873 SF 109 STALLS 71 STALLS 3 STALLS 35 STALLS 17,754 SF 20,056 SF 37,804 SF 30 FT 0 FT 0 FT 10 FT 0 FT 0 FT PUD PUD 58,128 SF 140 PROPOSED BUILDING 33,283 S.F. FFE=963.0 NO PARKINGNO PARKINGTTBLOCK 2 LOT 3 GALPIN COURTFOUND 1/2" IRON PIPE FOUND 1/2" IRON PIPE RE:953.95 IE:947.05 NE IE:946.37 SW RE:958.19 IE:949.35 SW NE SUMP:948.73 (FULL OF SAND) RE:957.74 IE:950.06 NE SW 1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1360 1361 1363 1362 1384 1383 1355 1364 960961962963964965966967968969970971972973974 971 9 7 0 97197 2 9 6 9 9 6 8 9 6 7 9669 6 5 964964 9649649639629619609 5 9 95 8 95 7 956 955954 953 959952951950949 948 947 946945944 942 941957958959960 961 962 963 96496596696795895996 0 961 962 96396 4 965965964963962961956 9 5 7 9 5 8 9 5 9 9 6 0 9 6 1 9629 6 3 9 6 4 96 5958959960961962963964965966965 9649659669679689699 7 0 967 966 965 964 963 962 964965 9669679 6 8 963964 9659669 6 7 968 951 9 5 2 9 5 3 9 5 4 955 956 957 95 8 959 960 961 96 2 963 9 6 4 96 5 9 6 6 947948949 948 947 949964963962961961961969968967966965964963962961 970 9509 4 9 9 4 8 943 SEE INSET A FOR DETAIL SEE INSET B FOR DETAIL 9619629609599609599619619 6 2 9 6 0 95 8 95 9 9 6 1 9 6 2 9589609 5 8 959961962 962 961960959 961960965958959961962963964964964965966967 960 959961 957958959957 958955956 9609599609 6 1 960959963.00963.00 963.00 963.00 962.96 963.00 963.00 963.00959.00 959.00T/W: 958.24 B/W: 958.25 B/W: 959.00 T/W: 960.88 960.00 963.00 B/W: 959.00 T/W: 963.00 959.00 959.00 959.00 959.00 963.00 963.00 963.00 963.00 962.18 957.28 957.54 961.32 961.63 961.38 961.21 960.91 961.21 961.59 961.02 961.42 961.49 961.63 962.34 962.41 962.41 962.45 962.39 958.79 958.80 957.71 960.07 962.07 962.34 962.19 962.01 961.82 961.24 961.35 961.97 962.19 962.39 963.00 960.85 960.19 960.93 961.16 961.72 961.57 960.75 962.38 962.38 961.72 961.64 962.38 961.47 961.23 960.47 960.66 960.25 958.70 958.33 959.81 959.73 959.57 959.31 960.19 960.10 960.69 960.85 959.91 959.14 961.06959.50 959.30 960.81 963.00 961.03 961.03 962.43 962.43 B/W: 962.75 T/W: 963.25 B/W: 959.50 T/W: 960.00 B/W: 962.88 T/W: 965.50 B/W: 962.82 T/W: 966.00 B/W: 962.27 T/W: 967.50 B/W: 961.18 T/W: 966.00 B/W: 963.02 T/W: 965.25 962.32 962.03 956.20 959.40 958.81 957.70 958.45 957.53 957.53 957.35 957.45 957.02 957.65 957.40 962.38 960.19 960.52 B/W: 956.70 T/W: 957.11 B/W: 955.63 T/W: 958.15 B/W: 955.66 T/W: 958.92 B/W: 956.76 T/W: 960.70 B/W: 959.00 T/W: 960.17 B/W: 956.58 T/W: 960.00 RAIN GARDEN 6 WITH IRON ENHANCED MEDIA BOTTOM: 956.20 HWL: 958.63 958.40 RAIN GARDEN 5 WITH IRON ENHANCED MEDIA BOTTOM: 958.10 HWL: 959.15 958.10 958.93 RAIN GARDEN 4 BOTTOM: 958.43 HWL: 959.54 958.43 958.53 RAIN GARDEN 3 BOTTOM: 958.43 HWL: 960.22 RAIN GARDEN 2 BOTTOM: 959.30 HWL: 960.65 RAIN GARDEN 1 BOTTOM: 959.50 HWL: 961.42 959.75 EOF EOF EOF EOF EOF EOF 959.44 960.05 960.55 961.19 961.11 EOF 957.52 EOF957.90NOPARKING1366963962.44 961.33 TC/GL 962.49 962.58 962.61 962.54 962.93 TC/GL 962.88 GL 962.79 GL 962.93 TC 962.93 TC 962.86 GL 962.89 TC 962.90 TC/GL 962.76 GL 962.44 GL 961.30 TC/GL 961.16 GL 961.30 GL 961.80 TC 961.66 TC 962.88 TC 962.94 TC EOF 961.78 961.71 NOPARKING962963964965967969970962.00 962.32 GL 962.82 TC 962.80 TC 962.36 GL 962.39 TC/GL 962.39 TC/GL 962.87 962.87 962.35 GL 962.85 TC 962.00 962.04 962.03 962.37 GL 962.87 TC 962.83 962.27 GL 962.78 TC 962.18 962.83 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/18/2023 4:38:25 PML:\PROJECTS\52152\CAD\SHEETS\52152-C4.01-GRAD.DWG:C4.01 GRADING PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH GRADING PLAN C4.01 PROPOSED EXISTING LEGENDGRADING NOTES 1.GRADING NOTES, SEE SHEET C1.02 THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE PLANS IS A UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF ASCE/CI 38-02, TITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." THE CONTRACTOR AND/OR SUBCONTRACTORS SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, BY CONTACTING THE NOTIFICATION CENTER (GOPHER STATE ONE FOR MINNESOTA). THE CONTRACTOR AND/OR SUBCONTRACTOR AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES, WHICH MIGHT BE OCCASIONED BY HIS OR HER FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES (UNDERGROUND AND OVERHEAD). IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. SOIL BORING999.9 ST # DRAINTILE 902.50 902.50 SPOT ELEVATIONS RIPRAP EOF 902.50 OVERFLOW ELEV. CONCRETE PAVING CONCRETE SIDEWALK PAVEMENT BY OTHERS (SEE ARCHITECTURAL PLANS) BOUNDARY LINE RETAINING WALL WETLAND TREE LINE 902 CONTOUR CONCRETE CURB STORM SEWER BUILDING LINE INSET A - 1"=10' INSET B - 1"=10' 141 GATE GATE BLOCK 2 LOT 3 GALPIN COURT60 SIGN CABLE BOX RE:953.95 IE:947.05 NE IE:946.37 SW FES:945.36 RE:958.19 IE:949.35 SW NE SUMP:948.73 (FULL OF SAND) RE:957.74 IE:950.06 NE SW RE:960.14 IE:948.86 N S 1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1360 1361 1363 1362 1384 1383 1355 1364 960961962963964965966967968969970971972973974 971 9 7 0 97197 2 9 6 9 9 6 8 9 6 7 9669 6 5 964964 9649649639629619609 5 9 95 8 95 7 956 955954 953 959952951950949 948 947 946945944 942 941 940957958959960 961 962 963 96496596696795895996 0 961 962 96396 4 965965964963962961956 9 5 7 9 5 8 9 5 9 9 6 0 9 6 1 9629 6 3 9 6 4 96 5958959960961962963964965966965 9649659669679689699 7 0 967 966 965 964 963 962 964965 9669679 6 8 963964 9659669 6 7 968 WATERMAIN LOCATED FROM FIELD MARKINGS PER GSOC UTILITY LOCATE 951 9 5 2 9 5 3 9 5 4 955 956 957 95 8 959 96 0 961 96 2 963 9 6 4 96 5 9 6 6 947948949 948 947 949964963962961961961969968967966965964963962961 970 9509 4 9 9 4 8 9 4 7 943 PER SCHOELL & MADSON INC. RECORD PLANS IP2 IP2 WHERE SILT FENCE IS NOT REQUIRED, ADD CONSTRUCTION FENCE OR EXTEND SILT FENCE EROSION CONTROL BLANKET IP2 IP1 IP1 IP3 IP2 IP2 PEDESTRIAN ACCESS TO BE MAINTAINED DURING CONSTRUCTION. ANY CLOSURES REQUIRE TRAFFIC CONTROL PLAN. PEDESTRIAN ACCESS TO BE MAINTAINED DURING CONSTRUCTION. ANY CLOSURES REQUIRE TRAFFIC CONTROL PLAN. NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:07:17 PML:\PROJECTS\52152\CAD\SHEETS\52152-C5.01-EROS.DWG:C5.01 PHASE 1 EROSION CONTROL PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH PHASE 1 EROSION CONTROL PLAN C5.01 THE EROSION CONTROL PLAN SHEETS ALONG WITH THE REST OF THE SWPPP MUST BE KEPT ONSITE UNTIL THE NOTICE OF TERMINATION IS FILED WITH THE MPCA, THE CONTRACTOR MUST UPDATE THE SWPPP, INCLUDING THE EROSION CONTROL PLAN SHEETS AS NECESSARY TO INCLUDE ADDITIONAL REQUIREMENTS, SUCH AS ADDITIONAL OR MODIFIED BMPS DESIGNED TO CORRECT PROBLEMS IDENTIFIED. AFTER FILING THE NOTICE OF TERMINATION, THE SWPPP, INCLUDING THE EROSION CONTROL PLAN SHEETS, AND ALL REVISIONS TO IT MUST BE SUBMITTED TO THE OWNER, TO BE KEPT ON FILE IN ACCORDANCE WITH THE RECORD RETENTION REQUIREMENTS DESCRIBED IN THE SWPPP NARRATIVE. ITEM UNIT QUANTITY SILT FENCE LINEAR FEET 1060 SILT DIKE LINEAR FEET 0 BIO-ROLL LINEAR FEET 0 CONSTRUCTION ENTRANCE UNIT 2 INLET PROTECTION DEVICE (IP-1)UNIT 0 INLET PROTECTION DEVICE (IP-2)UNIT 5 INLET PROTECTION DEVICE (IP-3)UNIT 2 THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE PLANS IS A UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF ASCE/CI 38-02, TITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." THE CONTRACTOR AND/OR SUBCONTRACTORS SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, BY CONTACTING THE NOTIFICATION CENTER (GOPHER STATE ONE FOR MINNESOTA). THE CONTRACTOR AND/OR SUBCONTRACTOR AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES, WHICH MIGHT BE OCCASIONED BY HIS OR HER FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES (UNDERGROUND AND OVERHEAD). IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. * REFER TO SHEET C5.03 & C5.04 FOR GENERAL NOTES, MAINTENANCE NOTES, LOCATION MAPS, AND STANDARD DETAILS PROPOSED EXISTING LEGEND NOTE TO CONTRACTOR EROSION CONTROL MATERIALS QUANTITIES BIO-ROLL SILT FENCE SILT DIKE LIMITS OF DISTURBANCE DIRECTION OF OVERLAND FLOW TEMPORARY DIVERSION DITCH CHECK DAM LIMITS OF DRAINAGE SUB-BASIN INLET PROTECTION DEVICEIP# TEMPORARY SEDIMENT BASINSB TEMPORARY STABILIZATION MEASURES (SEED, MULCH, MATS OR BLANKETS AS OUTLINED IN THE SWPP) TSM TEMPORARY STORAGE AND PARKING AREATS TEMPORARY STONE CONSTRUCTION ENTRANCE DRAINTILE 902 CONTOUR OVERFLOW ELEV.EOF 902.5 SOIL BORING999.9 ST # RIPRAP CONCRETE CURB STORM SEWER 142 PROPOSED BUILDING 33,283 S.F. FFE=963.0 NO PARKINGNO PARKINGTTGATE GATE BLOCK 2 LOT 3 GALPIN COURT60 SIGN CABLE BOX RE:953.95 IE:947.05 NE IE:946.37 SW RE:958.19 IE:949.35 SW NE SUMP:948.73 (FULL OF SAND) RE:957.74 IE:950.06 NE SW RE:960.14 IE:948.86 N S 1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1360 1361 1363 1362 1384 1383 1355 1364 960961962963964965966967968969970971972973974 971 9 7 0 97197 2 9 6 9 9 6 8 9 6 7 9669 6 5 964964 9649649639629619609 5 9 95 8 95 7 956 955954 953 959952951950949 948 947 946945944 942 9419579589 59 960 961 962 963 96496596696795895996 0 961 962 96396 4 965965964963962961956 9 5 7 9 5 8 9 5 9 9 6 0 9 6 1 9629 6 3 9 6 4 96 5958959960961962963964965966965 9649659669679689699 7 0 967 966 965 964 963 962 964965 966967968 963964 9659669 6 7 968 WATERMAIN LOCATED FROM FIELD MARKINGS PER GSOC UTILITY LOCATE 951 9 5 2 9 5 3 9 5 4 955 956 957 95 8 959 960 961 96 2 963 9 6 4 96 5 9 6 6 947948949 948 947 949964963962961961961969968967966965964963962961 970 9509 4 9 9 4 8 943 PER SCHOELL & MADSON INC. RECORD PLANS EOF EOF EOF EOF EOF EOF EOF 957.52 EOF957.90IP1 IP2 IP2 IP2 WHERE SILT FENCE IS NOT REQUIRED, ADD CONSTRUCTION FENCE OR EXTEND SILT FENCE -31.25% EROSION CONTROL BLANKET IP1 IP3 IP1 IP2 IP2 IP1 IP3 IP1 IP1 IP3 IP2 IP2 IP1 IP3 IP1 IP3 IP1 IP3 PEDESTRIAN ACCESS TO BE MAINTAINED DURING CONSTRUCTION. ANY CLOSURES REQUIRE TRAFFIC CONTROL PLAN. PEDESTRIAN ACCESS TO BE MAINTAINED DURING CONSTRUCTION. ANY CLOSURES REQUIRE TRAFFIC CONTROL PLAN. NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:07:17 PML:\PROJECTS\52152\CAD\SHEETS\52152-C5.01-EROS.DWG:C5.02 PHASE 2 EROSION CONTROL PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH PHASE 2 EROSION CONTROL PLAN C5.02 THE EROSION CONTROL PLAN SHEETS ALONG WITH THE REST OF THE SWPPP MUST BE KEPT ONSITE UNTIL THE NOTICE OF TERMINATION IS FILED WITH THE MPCA, THE CONTRACTOR MUST UPDATE THE SWPPP, INCLUDING THE EROSION CONTROL PLAN SHEETS AS NECESSARY TO INCLUDE ADDITIONAL REQUIREMENTS, SUCH AS ADDITIONAL OR MODIFIED BMPS DESIGNED TO CORRECT PROBLEMS IDENTIFIED. AFTER FILING THE NOTICE OF TERMINATION, THE SWPPP, INCLUDING THE EROSION CONTROL PLAN SHEETS, AND ALL REVISIONS TO IT MUST BE SUBMITTED TO THE OWNER, TO BE KEPT ON FILE IN ACCORDANCE WITH THE RECORD RETENTION REQUIREMENTS DESCRIBED IN THE SWPPP NARRATIVE. ITEM UNIT QUANTITY SILT FENCE LINEAR FEET 1060 SILT DIKE LINEAR FEET 0 BIO-ROLL LINEAR FEET 60 CONSTRUCTION ENTRANCE UNIT 2 INLET PROTECTION DEVICE (IP-1)UNIT 9 INLET PROTECTION DEVICE (IP-2)UNIT 7 INLET PROTECTION DEVICE (IP-3)UNIT 6 EROSION CONTROL BLANKET SQUARE FEET 5045 THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE PLANS IS A UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF ASCE/CI 38-02, TITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." THE CONTRACTOR AND/OR SUBCONTRACTORS SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, BY CONTACTING THE NOTIFICATION CENTER (GOPHER STATE ONE FOR MINNESOTA). THE CONTRACTOR AND/OR SUBCONTRACTOR AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES, WHICH MIGHT BE OCCASIONED BY HIS OR HER FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES (UNDERGROUND AND OVERHEAD). IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. * REFER TO SHEET C5.03 & C5.04 FOR GENERAL NOTES, MAINTENANCE NOTES, LOCATION MAPS, AND STANDARD DETAILS PROPOSED EXISTING LEGEND NOTE TO CONTRACTOR EROSION CONTROL MATERIALS QUANTITIES BIO-ROLL SILT FENCE SILT DIKE LIMITS OF DISTURBANCE DIRECTION OF OVERLAND FLOW TEMPORARY DIVERSION DITCH CHECK DAM LIMITS OF DRAINAGE SUB-BASIN INLET PROTECTION DEVICEIP# TEMPORARY SEDIMENT BASINSB TEMPORARY STABILIZATION MEASURES (SEED, MULCH, MATS OR BLANKETS AS OUTLINED IN THE SWPP) TSM TEMPORARY STORAGE AND PARKING AREATS TEMPORARY STONE CONSTRUCTION ENTRANCE DRAINTILE 902 CONTOUR OVERFLOW ELEV.EOF 902.5 SOIL BORING999.9 ST # RIPRAP CONCRETE CURB STORM SEWER 143 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:07:17 PML:\PROJECTS\52152\CAD\SHEETS\52152-C5.01-EROS.DWG:C5.03 EROSION CONTROL NOTESAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS DEVELOPER/OWNER: XXXXXXX XXXXXXX XXXXXXXX XXX-XXX-XXXX SITE OPERATOR / GENERAL CONTRACTOR SUPERINTENDENT: NOT TO SCALE EROSION & SEDIMENTATION CONTROL NOTES & DETAILS / "SITE MAP" SITE LOCATION MAP NOT TO SCALE USGS MAP GENERAL EROSION NOTES AREA SUMMARY IN ACRES PAVEMENT AREA 1.42AC± BUILDING AREA 0.76 AC± SEEDED AREA 0.42 AC± TOTAL DISTURBED 2.60 AC± PRE - CONSTRUCTION IMPERVIOUS 0.32 AC± POST - CONSTRUCTION IMPERVIOUS 2.18 AC± SEQUENCE OF CONSTRUCTION MAINTENANCE NOTES SITE SITE 1.CONSTRUCTION SHALL COMPLY WITH ALL APPLICABLE GOVERNING CODES AND BE CONSTRUCTED TO SAME. WHERE A CONFLICT EXISTS BETWEEN LOCAL JURISDICTIONAL STANDARD SPECIFICATIONS AND SAMBATEK STANDARD SPECIFICATIONS, THE MORE STRINGENT SPECIFICATION SHALL APPLY. 2.THE STORMWATER POLLUTION PREVENTION PLAN (SWPPP) IS COMPRISED OF THIS DRAWING (EROSION & SEDIMENTATION CONTROL PLAN-ESC PLAN), THE STANDARD DETAILS, THE PLAN NARRATIVE, AND ITS APPENDICES, PLUS THE PERMIT AND ALL SUBSEQUENT REPORTS AND RELATED DOCUMENTS. 3.CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLETING & SUBMITTING THE APPLICATION FOR THE MPCA GENERAL STORMWATER PERMIT FOR CONSTRUCTION ACTIVITY. ALL CONTRACTORS AND SUBCONTRACTORS INVOLVED WITH STORM WATER POLLUTION PREVENTION SHALL OBTAIN A COPY OF THE SWPPP AND THE STATE OF MINNESOTA NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM GENERAL PERMIT (NPDES PERMIT, ISSUED AUGUST 1, 2023) AND BECOME FAMILIAR WITH THE CONTENTS. THE SWPPP AND ALL OTHER RELATED DOCUMENTS MUST BE KEPT AT THE SITE DURING CONSTRUCTION. 4.CONTRACTOR SHALL IMPLEMENT BEST MANAGEMENT PRACTICES (BMP'S) AS REQUIRED BY THE SWPPP & PERMITS. CONTRACTOR SHALL OVERSEE THE INSPECTION & MAINTENANCE OF THE BMP'S AND EROSION PREVENTION FROM BEGINNING OF CONSTRUCTION AND UNTIL CONSTRUCTION IS COMPLETED, IS APPROVED BY ALL AUTHORITIES, AND THE NOTICE OF TERMINATION (NOT) HAS BEEN FILED WITH THE MPCA BY EITHER THE OWNER OR OPERATOR AS APPROVED ON PERMIT. ADDITIONAL BMP'S SHALL BE IMPLEMENTED AS DICTATED BY CONDITIONS AT NO ADDITIONAL COST TO OWNER THROUGHOUT ALL PHASES OF CONSTRUCTION. 5.CONTRACTOR SHALL COMPLY WITH TRAINING REQUIREMENTS IN PART 21.1-21.3 OF THE GENERAL PERMIT. 6.BMP'S AND CONTROLS SHALL CONFORM TO FEDERAL, STATE, OR LOCAL REQUIREMENTS OR MANUAL OF PRACTICE, AS APPLICABLE. CONTRACTOR SHALL IMPLEMENT ADDITIONAL CONTROLS AS DIRECTED BY PERMITTING AGENCY OR OWNER. 7.ESC PLAN MUST CLEARLY DELINEATE ALL STATE WATERS. PERMITS FOR ANY CONSTRUCTION ACTIVITY IMPACTING STATE WATERS OR REGULATED WETLANDS MUST BE MAINTAINED ON SITE AT ALL TIMES. 8.CONTRACTOR SHALL MINIMIZE CLEARING TO THE MAXIMUM EXTENT PRACTICAL OR AS REQUIRED BY THE GENERAL PERMIT. THE BOUNDARIES OF THE CLEARING LIMITS SHOWN ON THE ESC PLANS SHALL BE CLEARLY DELINEATED (E.G. WITH FLAGS, STAKES, SIGNS, SILT FENCE, ETC.) ON THE DEVELOPMENT SITE BEFORE WORK BEGINS. GROUND DISTURBING ACTIVITIES MUST NOT OCCUR OUTSIDE THE LIMITS OF DISTURBANCE. 9.GENERAL CONTRACTOR SHALL DENOTE ON PLAN THE TEMPORARY PARKING AND STORAGE AREA WHICH SHALL ALSO BE USED AS THE EQUIPMENT MAINTENANCE AND CLEANING AREA, EMPLOYEE PARKING AREA, AND AREA FOR LOCATING PORTABLE FACILITIES, OFFICE TRAILERS, AND TOILET FACILITIES. 10.ALL WASH WATER (CONCRETE TRUCKS, VEHICLE CLEANING, EQUIPMENT CLEANING, ETC.) MUST BE LIMITED TO A DEFINED AREA OF THE SITE AND SHALL BE CONTAINED AND PROPERLY TREATED OR DISPOSED. NO ENGINE DEGREASING IS ALLOWED ON SITE. 11.ALL LIQUID AND SOLID WASTES GENERATED BY CONCRETE WASHOUT OPERATIONS MUST BE CONTAINED IN A LEAK-PROOF CONTAINMENT FACILITY OR IMPERMEABLE LINER. A COMPACTED CLAY LINER IS NOT ACCEPTABLE. THE LIQUID AND SOLID WASTES MUST NOT CONTACT THE GROUND, AND THERE MUST NOT BE RUNOFF FROM THE CONCRETE WASHOUT OPERATIONS OR AREAS. LIQUID AND SOLID WASTES MUST BE DISPOSED OF PROPERLY AND IN COMPLIANCE WITH MPCA REGULATIONS. A SIGN MUST BE INSTALLED ADJACENT TO EACH WASHOUT FACILITY TO INFORM CONCRETE EQUIPMENT OPERATORS TO UTILIZE THE PROPER FACILITIES. SELF-CONTAINED CONCRETE WASHOUTS ON CONCRETE DELIVERY TRUCKS ARE ALLOWED. 12.SUFFICIENT OIL AND GREASE ABSORBING MATERIALS AND FLOTATION BOOMS SHALL BE MAINTAINED ON SITE OR READILY AVAILABLE TO CONTAIN AND CLEAN-UP FUEL OR CHEMICAL SPILLS AND LEAKS. 13.DUST ON THE SITE SHALL BE CONTROLLED. THE USE OF MOTOR OILS AND OTHER PETROLEUM BASED OR TOXIC LIQUIDS FOR DUST SUPPRESSION OPERATIONS IS PROHIBITED. 14. SOLID WASTE: COLLECTED SEDIMENT, ASPHALT & CONCRETE MILLINGS, FLOATING DEBRIS, PAPER, PLASTIC, FABRIC, CONSTRUCTION & DEMOLITION DEBRIS & OTHER WASTES MUST BE DISPOSED OF PROPERLY & MUST COMPLY WITH MPCA DISPOSAL REQUIREMENTS. 15.HAZARDOUS MATERIALS: OIL, GASOLINE, PAINT & ANY HAZARDOUS SUBSTANCES MUST BE PROPERLY STORED, INCLUDING SECONDARY CONTAINMENT, TO PREVENT SPILLS, LEAKS OR OTHER DISCHARGE. RESTRICTED ACCESS TO STORAGE AREAS MUST BE PROVIDED TO PREVENT VANDALISM. STORAGE & DISPOSAL OF HAZARDOUS WASTE MUST BE IN COMPLIANCE WITH MPCA REGULATIONS. 16.ALL STORM WATER POLLUTION PREVENTION MEASURES PRESENTED ON THIS PLAN, AND IN THE SWPPP, SHALL BE INITIATED AS SOON AS PRACTICABLE AND PRIOR TO SOIL DISTURBING ACTIVITIES UPSLOPE. 17.DISTURBED PORTIONS OF THE SITE WHERE CONSTRUCTION ACTIVITY HAS STOPPED SHALL BE TEMPORARILY SEEDED, WITHIN 14 DAYS OF INACTIVITY. SEEDING SHALL BE IN ACCORDANCE WITH MN/DOT SEED MIXTURE NUMBER 21-111 OR 21-112 DEPENDING ON THE SEASON OF PLANTING (SEE MN/DOT SPECIFICATION SECTION 2575.3) SEEDING METHOD AND APPLICATION RATE SHALL CONFORM TO MN/DOT SPECIFICATION SECTION 2575.3. TEMPORARY MULCH SHALL BE APPLIED IN ACCORDANCE WITH MN/DOT SPECIFICATION SECTION 2575.3F1 AND 2575.3G. ALTERNATIVELY, HYDRAULIC SOIL STABILIZER IN ACCORDANCE WITH MN/DOT SPECIFICATION SECTION 2575.3H MAY BE USED IN PLACE OF TEMPORARY MULCH. 18.DISTURBED PORTIONS OF THE SITE WHERE CONSTRUCTION ACTIVITY HAS PERMANENTLY STOPPED SHALL BE PERMANENTLY STABILIZED. THESE AREAS SHALL BE STABILIZED IN ACCORDANCE WITH THE TIME TABLE DESCRIBED ABOVE. REFER TO THE GRADING PLAN AND/OR LANDSCAPE PLAN FOR VEGETATIVE COVER. 19.CONTRACTORS OR SUBCONTRACTORS WILL BE RESPONSIBLE FOR REMOVING SEDIMENT FROM CONVEYANCES & FROM TEMPORARY SEDIMENTATION BASINS THAT ARE TO BE USED AS PERMANENT WATER QUALITY MANAGEMENT BASINS. SEDIMENT MUST BE STABILIZED TO PREVENT IT FROM BEING WASHED BACK INTO THE BASIN, CONVEYANCES, OR DRAINAGEWAYS DISCHARGING OFF-SITE OR TO SURFACE WATERS. THE CLEANOUT OF PERMANENT BASINS MUST BE SUFFICIENT TO RETURN THE BASIN TO DESIGN CAPACITY. 20.ON-SITE & OFF-SITE SOIL STOCKPILE AND BORROW AREAS SHALL BE PROTECTED FROM EROSION AND SEDIMENTATION THROUGH IMPLEMENTATION OF BMP'S. STOCKPILE AND BORROW AREA LOCATIONS SHALL BE NOTED ON THE SITE MAP AND PERMITTED IN ACCORDANCE WITH GENERAL PERMIT REQUIREMENTS. 21.TEMPORARY SOIL STOCKPILES MUST HAVE SILT FENCE OR OTHER EFFECTIVE SEDIMENT CONTROLS & CANNOT BE PLACED IN SURFACE WATERS, INCLUDING STORMWATER CONVEYANCES SUCH AS CURB & GUTTER SYSTEMS OR CONDUITS & DITCHES. 22.SLOPES SHALL BE LEFT IN A ROUGHENED CONDITION DURING THE GRADING PHASE TO REDUCE RUNOFF VELOCITIES AND EROSION. 23.DUE TO THE GRADE CHANGES DURING THE DEVELOPMENT OF THE PROJECT, CONTRACTOR SHALL BE RESPONSIBLE FOR ADJUSTING THE EROSION CONTROL MEASURES (SILT FENCES, CHECK DAMS, INLET PROTECTION DEVICES, ETC.) TO PREVENT EROSION. 24.ALL CONSTRUCTION SHALL BE STABILIZED AT THE END OF EACH WORKING DAY, THIS INCLUDES BACKFILLING OF TRENCHES FOR UTILITY CONSTRUCTION AND PLACEMENT OF GRAVEL OR BITUMINOUS PAVING FOR ROAD CONSTRUCTION. ALL MEASURES STATED ON THIS EROSION AND SEDIMENT CONTROL PLAN, AND IN THE STORM WATER POLLUTION PREVENTION PLAN SHALL BE MAINTAINED IN FULLY FUNCTIONAL CONDITION UNTIL NO LONGER REQUIRED FOR A COMPLETED PHASE OF WORK OR FINAL STABILIZATION OF THE SITE. THE DESIGNATED CONTACT PERSON NOTED ON THIS PLAN MUST ROUTINELY INSPECT THE CONSTRUCTION ON SITE ONCE EVERY SEVEN DAYS DURING ACTIVE CONSTRUCTION AND WITHIN 24 HOURS AFTER A RAINFALL EVENT GREATER THAN 0.5 INCHES IN 24 HOURS. ALL EROSION AND SEDIMENTATION CONTROL MEASURES SHALL BE CLEANED AND REPAIRED IN ACCORDANCE WITH THE FOLLOWING: 1.ALL SILT FENCES MUST BE REPAIRED, REPLACED, OR SUPPLEMENTED WHEN THEY BECOME NONFUNCTIONAL OR THE SEDIMENT REACHES 1/2 OF THE HEIGHT OF THE FENCE. THESE REPAIRS MUST BE MADE WITHIN 24 HOURS OF DISCOVERY, OR AS SOON AS FIELD CONDITIONS ALLOW ACCESS. 2.TEMPORARY AND PERMANENT SEDIMENTATION BASINS MUST BE DRAINED AND THE SEDIMENT REMOVED WHEN THE DEPTH OF SEDIMENT COLLECTED IN THE BASIN REACHES 1/2 THE STORAGE VOLUME. DRAINAGE AND REMOVAL MUST BE COMPLETED WITHIN 72 HOURS OF DISCOVERY, OR AS SOON AS FIELD CONDITIONS ALLOW ACCESS (SEE PART 10.1-10.5 OF THE GENERAL PERMIT). 3.SURFACE WATERS, INCLUDING DRAINAGE DITCHES AND CONVEYANCE SYSTEMS, MUST BE INSPECTED FOR EVIDENCE OF SEDIMENT BEING DEPOSITED BY EROSION. CONTRACTOR MUST REMOVE ALL DELTAS AND SEDIMENT DEPOSITED IN SURFACE WATERS, INCLUDING DRAINAGE WAYS, CATCH BASINS, AND OTHER DRAINAGE SYSTEMS, AND RESTABILIZE THE AREAS WHERE SEDIMENT REMOVAL RESULTS IN EXPOSED SOIL. THE REMOVAL AND STABILIZATION MUST TAKE PLACE WITHIN SEVEN (7) DAYS OF DISCOVERY UNLESS PRECLUDED BY LEGAL, REGULATORY, OR PHYSICAL ACCESS CONSTRAINTS. CONTRACTOR SHALL USE ALL REASONABLE EFFORTS TO OBTAIN ACCESS. IF PRECLUDED, REMOVAL AND STABILIZATION MUST TAKE PLACE WITHIN SEVEN (7) CALENDAR DAYS OF OBTAINING ACCESS. CONTRACTOR IS RESPONSIBLE FOR CONTACTING ALL LOCAL, REGIONAL, STATE AND FEDERAL AUTHORITIES AND RECEIVING ANY APPLICABLE PERMITS, PRIOR TO CONDUCTING ANY WORK. 4.CONSTRUCTION SITE VEHICLE EXIT LOCATIONS MUST BE INSPECTED FOR EVIDENCE OF OFF-SITE SEDIMENT TRACKING ONTO PAVED SURFACES. TRACKED SEDIMENT MUST BE REMOVED FROM ALL OFF-SITE PAVED SURFACES, WITHIN 24 HOURS OF DISCOVERY, OR IF APPLICABLE, WITHIN A SHORTER TIME TO COMPLY WITH PART 9.11-9.12 OF THE GENERAL PERMIT. 5.CONTRACTOR IS RESPONSIBLE FOR THE OPERATION AND MAINTENANCE OF TEMPORARY AND PERMANENT WATER QUALITY MANAGEMENT BMPS, AS WELL AS ALL EROSION PREVENTION AND SEDIMENT CONTROL BMPS, FOR THE DURATION OF THE CONSTRUCTION WORK AT THE SITE. THE PERMITTEE(S) ARE RESPONSIBLE UNTIL ANOTHER PERMITTEE HAS ASSUMED CONTROL (ACCORDING TO PART 3.1 TO 3.8 OF THE MPCA GENERAL PERMIT) OVER ALL AREAS OF THE SITE THAT HAVE NOT BEEN FINALLY STABILIZED OR THE SITE HAS UNDERGONE FINAL STABILIZATION, AND A (N.O.T.) HAS BEEN SUBMITTED TO THE MPCA. 6.IF SEDIMENT ESCAPES THE CONSTRUCTION SITE, OFF-SITE ACCUMULATIONS OF SEDIMENT MUST BE REMOVED IN A MANNER AND AT A FREQUENCY SUFFICIENT TO MINIMIZE OFF-SITE IMPACTS (E.G., FUGITIVE SEDIMENT IN STREETS COULD BE WASHED INTO STORM SEWERS BY THE NEXT RAIN AND/OR POSE A SAFETY HAZARD TO USERS OF PUBLIC STREETS). PHASE I: 1.INSTALL INLET PROTECTION DEVICES ON EXISTING STORM STRUCTURES, AS SHOWN ON THE PLAN. 2.INSTALL STABILIZED CONSTRUCTION ENTRANCES. 3.PREPARE TEMPORARY PARKING AND STORAGE AREA. 4.CONSTRUCT THE SILT FENCES ON THE SITE. 5.CONSTRUCT THE SEDIMENTATION AND SEDIMENT TRAP BASINS, AS REQUIRED. 6.CLEAR AND GRUB THE SITE. 7.BEGIN GRADING THE SITE. 8.START CONSTRUCTION OF BUILDING PAD AND STRUCTURES. PHASE II: 1.TEMPORARY SEED DENUDED AREAS. 2.INSTALL UTILITIES, UNDERDRAINS, STORM SEWERS, CURBS AND GUTTERS. 3.INSTALL RIP RAP AROUND OUTLET STRUCTURES. 4.INSTALL INLET PROTECTION AROUND ALL STORM SEWER STRUCTURES. 5.PREPARE SITE FOR PAVING. 6.PAVE SITE. 7.INSTALL INLET PROTECTION DEVICES. 8.COMPLETE GRADING AND INSTALL PERMANENT SEEDING AND PLANTING. 9.REMOVE ALL TEMPORARY EROSION AND SEDIMENT CONTROL DEVICES (ONLY IF SITE IS STABILIZED), IF REQUIRED BY THE CONTRACT. EROSION CONTROL NOTES C5.03 EPA APPROVED IMPAIRMENT: NUTRIENTS EPA APPROVED IMPAIRMENT: FISH BIOASSESSMENTS; TURBIDITY 144 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:07:17 PML:\PROJECTS\52152\CAD\SHEETS\52152-C5.01-EROS.DWG:C5.04 EROSION CONTROL DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS EROSION CONTROL DETAILS C5.04 MIN.15"18"MAX.3' MIN.(TYP.) 5' MIN. 1. ATTACH THE WOVEN WIRE FENCE TO EACH POST AND THE GEOTEXTILE TO THE WOVEN WIRE FENCE (SPACED EVERY 30") WITH THREE WIRE TIES OR OTHER FASTENERS, ALL SPACED WITHIN THE TOP 8" OF THE FABRIC. ATTACH EACH TIE DIAGONALLY 45 DEGREES THROUGH THE FABRIC, WITH EACH PUNCTURE AT LEAST 1" VERTICALLY APART. 2. WHEN TWO SECTIONS OF SILT FENCE MATERIAL ADJOIN EACH OTHER, THEY SHALL BE OVERLAPPED ACROSS TWO POSTS. 3. MAINTENANCE SHALL BE PERFORMED AS NOTED IN THE SWPPP. DEPTH OF ACCUMULATED SEDIMENTS MAY NOT EXCEED ONE-HALF THE HEIGHT OF THE FABRIC. MAINTENANCE CLEANOUT MUST BE CONDUCTED REGULARLY TO PREVENT ACCUMULATED SEDIMENTS FROM REACHING ONE-HALF THE HEIGHT OF THE SILT FENCE MATERIAL ABOVE GRADE. 4. ALL SILT FENCE INLETS SHALL INCLUDE WIRE SUPPORT. OVERLAP 5' MIN. POSTS: 2 X 4 WOODEN STAKE FENCE: WOVEN WIRE, 14-1/2 GA., 6" MAX. MESH OPENING FABRIC: IN ACCORDANCE WITH ASTM D 6461 LATEST EDITION. N.T.S. SILT FENCE MATERIAL TO BE FASTENED SECURELY TO WOVEN WIRE FENCE WITH THREE TIES SPACED AT 30" ON CENTER (SEE NOTE 1) ATTACH THE WOVEN WIRE FENCE TO EACH POST WITH THREE WIRE TIES OR OTHER FASTENERS (SEE NOTE 1) DROP INLET WITH GRATE CROSS BRACE 2"X4" WOOD FRAME SECURELY FASTEN OVERLAPPING ENDS OF SILT FENCE MATERIAL TO ADJACENT STAKES WITH THREE WIRE TIES OR OTHER FASTENERS 2" X 4" STAKE WOVEN WIRE FENCE WITH SILT FENCE MATERIAL COVER EXTEND WIRE FENCE A MIN. OF 3" INTO GROUND EXTEND SILT FENCE MATERIAL A MIN. OF 1'-0" INTO GROUND SILT FENCE INLET PROTECTIONIP1 GEOTEXTILE BAG OVERFLOW HOLES LOOPS SIZED FOR 1" REBAR. USE REBAR FOR A HANDLE TO EMPTY FILTER SACK AT A SEDIMENT COLLECTION LOCATION. LOOPS SIZED FOR RECTANGULAR BAR 2"X1/4". LIFT FILTER BAG FROM INLET USING RECTANGULAR BAR FOR HANDLES. 2"X2"X3/4" RUBBER BLOCK (TYP) (FILTER SACK INSTALLED) FRAME TO HOLD FILTER BAG IN PLACE 1/4" BRIGHTLY COLORED NYLON ROPE EXPANSION RESTRAINT ISOMETRIC VIEW SECTION VIEW FOR USE ONLY IN PAVED AREAS WHERE SEDIMENT LOADS ARE EXPECTED TO BE VERY LOW. FILTER SACK MUST HAVE OVERFLOW HOLES TO PREVENT PONDING. SECURE RECTANGULAR BAR TO OR UNDER SURROUNDING SURFACE. 1/4" BRIGHTLY COLORED NYLON ROPE EXPANSION RESTRAINT FINISH GRADE NOTES: 1.GEOTEXTILE SHALL BE A WOVEN POLYPROPYLENE FABRIC THAT MEETS OR EXCEEDS REQUIREMENTS IN THE SPECIFICATIONS TABLE. 2.PLACE AN OIL ABSORBENT PAD OR PILLOW OVER INLET GRATE WHEN OIL SPILLS ARE A CONCERN. 3.THE WIDTH, "W", OF THE FILTER SACK SHALL MATCH THE INSIDE WIDTH OF THE GRATED INLET BOX. 4.THE DEPTH, "D", OF THE FILTER SACK SHALL BE BETWEEN 18 INCHES AND 36 INCHES. 5.THE LENGTH, "L", OF THE FILTER SACK SHALL MATCH THE INSIDE LENGTH OF THE GRATED INLET BOX. D H MAINTENANCE NOTES: 1.INLET PROTECTION DEVICES MUST BE INSPECTED FOR SEDIMENT ACCUMULATION WITHIN THE CATCH BASIN. REMOVE TRAPPED SEDIMENT WHEN BRIGHTLY COLORED EXPANSION RESTRAINT CAN NO LONGER BE SEEN. 2.REMOVAL OF SEDIMENT ACCUMULATED IN OR ADJACENT TO A STORM DRAIN INLET MUST BEGIN IMMEDIATELY UPON DISCOVERY, WITH COMPLETION OF THE ACTIVITY OCCURRING NO LATER THAN THE END OF THE FOLLOWING BUSINESS DAY. 3.INLET PROTECTION DEVICES SHALL BE INSPECTED FOR UNINTENDED BYPASS OR IMPROPER FLOW-RATES THAT MAY CAUSE DOWNSTREAM FLOODING. 4.CONTACT THE CEC FOR ALTERNATE INLET PROTECTION IF THE DESIGNED PROTECTION MAY IMPACT DOWNSTREAM BMPS, ADJACENT SLOPES, ETC., DUE TO PONDING ISSUES. ENSURE THAT NO UNDERMINING OF INLET PROTECTION DEVICES HAS OCCURRED. 5.INLET PROTECTION DEVICES AND BARRIERS SHALL BE REPAIRED OR REPLACED IF THEY SHOW SIGNS OF UNDERMINING OR DETERIORATION. INLET GRATE N.T.S. INLET PROTECTION FILTER SACKIP3 N.T.S. IP2 1 3B 3A 4 5 2 1.PREPARE SOIL BEFORE INSTALLING BLANKETS, INCLUDING ANY NECESSARY APPLICATION OF LIME, FERTILIZER, AND SEED. 2.BEGIN AT THE TOP OF THE SLOPE BY ANCHORING THE BLANKET IN A 6" DEEP X 6" WIDE TRENCH WITH APPROXIMATELY 12" OF BLANKET EXTENDED BEYOND THE UP-SLOPE PORTION OF THE TRENCH. ANCHOR THE BLANKET WITH A ROW OF STAPLES/STAKES APPROXIMATELY 12" APART IN THE BOTTOM OF THE TRENCH. BACKFILL AND COMPACT THE TRENCH AFTER STAPLING. APPLY SEED TO COMPACTED SOIL AND FOLD REMAINING 12" PORTION OF BLANKET BACK OVER SEED AND COMPACTED SOIL. SECURE BLANKET OVER COMPACTED SOIL WITH A ROW OF STAPLES/STAKES SPACED APPROXIMATELY 12" APART ACROSS THE WIDTH OF THE BLANKET. 3.ROLL THE BLANKETS (A.) DOWN OR (B.) HORIZONTALLY ACROSS THE SLOPE. BLANKETS WILL UNROLL WITH APPROPRIATE SIDE AGAINST THE SOIL SURFACE. ALL BLANKETS MUST BE SECURELY FASTENED TO SOIL SURFACE BY PLACING STAPLES/STAKES IN APPROPRIATE LOCATIONS AS PER MANUFACTURES RECOMMENDATION. 4.THE EDGES OF PARALLEL BLANKETS MUST BE STAPLED WITH APPROXIMATELY 4"-6" OVERLAP DEPENDING ON BLANKET TYPE. TO ENSURE PROPER SEAM ALIGNMENT, PLACE THE EDGE OF THE OVERLAPPING BLANKET (BLANKET BEING INSTALLED ON TOP) EVEN WITH THE SEAM STITCH ON THE PREVIOUSLY INSTALLED BLANKET. 5.CONSECUTIVE BLANKETS SPLICED DOWN THE SLOPE MUST BE PLACED END OVER END (SHINGLE STYLE) WITH AN APPROXIMATE 3"OVERLAP. STAPLE THROUGH OVERLAPPED AREA, APPROXIMATELY 12"APART ACROSS ENTIRE BLANKET WIDTH. 6.PLACE STAPLES/STAKES PER MANUFACTURE RECOMMENDATION FOR THE APPROPRIATE SLOPE BEING APPLIED. NOTES: 1.IN LOOSE SOIL CONDITIONS, THE USE OF STAPLE OR STAKE LENGTHS GREATER THAN 6" MAY BE NECESSARY TO PROPERLY SECURE THE BLANKETS. 2.FOLLOW EROSION CONTROL TECHNOLOGY COUNCIL SPECIFICATION FOR PRODUCT SELECTION 4"- 6" 6"6"12" 3" N.T.S. EROSION CONTROL BLANKET02N.T.S. 25 FEET 15 FEET1H:1V SLOPE GRADIENT 4H:1V TUBE INTERVAL 50 FEET 35 FEET 25 FEET2% SLOPE TUBE INTERVAL REPLACE TUBES WITH FLOCCULENT PER MANUFACTURER'S SPECIFICATIONS. PLAN SECTION STAKES SPACED 1 FOOT ON CENTER IN AND OUT AT OVERLAP AND IN CHANNELS OTHERWISE SPACED 2 FEET ON CENTER PRESS DOWNSTREAM EDGE OF PLUMPED UP TUBE ABOUT 1 INCH UPSTREAM AND DRIVE STAKES INTO THIS INDENTATION 6-9 INCH TUBES 6 TO 8 INCH WIRE STAPLES SPACED 1 FOOT ON CENTER1 FOOT OVERLAP (MIN)FLOWFLOW BACKFILL AND COMPACT LOOSE MATERIAL UPSTREAM OF TUBE STAPLE GENERAL GUIDELINES FOR SPACING OF TUBE TRENCHES FOR CHANNEL INSTALLATIONS GENERAL GUIDELINES FOR SPACING OF TUBE TRENCHES FOR SLOPE INSTALLATIONS 2H:1V 3H:1V 6" (MIN) EMBEDMENT18"-24" STAKESSTAPLES PLACED ABOUT 1 INCH UPSTREAM OF TUBE 6-9 INCH TUBES TUBES WITH FLOCCULENT MAY BE INSTALLED BEFORE OR AFTER THE INSTALLATION OF ROLLED EROSION CONTROL PRODUCTS. BEFORE INSTALLATION OF TUBE, SMOOTH AND SHAPE EARTH SURFACE AND REMOVE ALL STONES, ROOTS OR OTHER DEBRIS GREATER THAN 2 INCHES IN DIAMETER IF INSTALLING TUBE ACROSS A DITCH, THEN EXCAVATE A PLACEMENT TRENCH ABOUT 3 INCHES DEEP. LEAVE 2 TO 3 INCHES OF STAKE STICKING UP ABOVE THE TUBE BIO-ROLLS23 145 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:07:17 PML:\PROJECTS\52152\CAD\SHEETS\52152-C5.01-EROS.DWG:C5.05 SWPPPAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SWPPP C5.05 SECTION 1: SITE EVALUATION, ASSESSMENT, AND PLANNING 1.1 PROJECT/SITE INFORMATION GALPIN INDUSTRIAL 2451 GALPIN COURT CITY: CHANHASSEN STATE: MN ZIP CODE: 55317 COUNTY: CARVER THE EXISTING SITE CONSISTS OF GRAVEL PARKING, GRASS AND TREES. THERE ARE NO EXISTING BUILDINGS OR STRUCTURES ONSITE. THE PROPOSED PROJECT INCLUDES CONSTRUCTION OF ONE INDUSTRIAL BUILDING WITH ASSOCIATED PARKING LOTS AND UTILITY IMPROVEMENTS. THE DESIGN INTENT SHALL BE IN ACCORDANCE WITH THE CHANHASSEN WEST BUSINESS PARK DEVELOPMENT, ORIGINALLY APPROVED IN 2005. NPDES PERMIT NUMBER: 1.2 CONTACT INFORMATION/RESPONSIBLE PARTIES COMPANY/ORGANIZATION NAME: CONTACT NAME: ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: FAX/EMAIL: GENERAL CONTRACTOR (TO BE COMPLETED BY GENERAL CONTRACTOR): COMPANY/ORGANIZATION NAME: CONTACT NAME: ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: FAX/EMAIL: INSERT AREA OF CONTROL (IF MORE THAN ONE OPERATOR AT SITE): THE GENERAL CONTRACTOR SHALL COMPLY WITH THE REQUIREMENTS OF THE MINNESOTA GENERAL PERMIT AUTHORIZATION TO DISCHARGE STORM WATER ASSOCIATED WITH CONSTRUCTION ACTIVITY UNDER THE NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM/STATE DISPOSAL SYSTEM PERMIT PROGRAM (GENERAL PERMIT). THE GENERAL CONTRACTOR MUST COMPLY WITH ANY LOCAL GOVERNING AGENCY (LGU) HAVING JURISDICTION CONCERNING EROSION AND SEDIMENT CONTROL. THE GENERAL CONTRACTOR SHALL BE REQUIRED TO BE A CO-APPLICANT WITH THE OWNER. THE GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTENANCE OF THE EROSION AND SEDIMENT CONTROL DEVICES. THE “APPLICATION FOR GENERAL STORM-WATER PERMIT FOR CONSTRUCTION ACTIVITY (MN R100001)” SHALL BE COMPLETED BY THE GENERAL CONTRACTOR AND SUBMITTED ONLINE, ALONG WITH THE REQUIRED APPLICATION FEE, THROUGH THE MPCA'S WEBSITE. UNLESS NOTIFIED BY THE MINNESOTA POLLUTION CONTROL AGENCY (MPCA) TO THE CONTRARY, APPLICANTS WHO SUBMIT A COMPLETE APPLICATION FORM IN ACCORDANCE WITH THE REQUIREMENTS OF THE GENERAL PERMIT ARE AUTHORIZED TO DISCHARGE STORM WATER FROM THE CONSTRUCTION SITE UNDER THE TERMS AND CONDITIONS OF THIS PERMIT SEVEN (7) CALENDAR DAYS THE ONLINE APPLICATION PROCESS IS COMPLETE(HTTPS://NETWEB.PCA.STATE.MN.US/PRIVATE/). (NOTE: ALL PROJECTS UNDER 50 ACRES MUST SUBMIT THE PERMIT APPLICATION USING THE ONLINE PROCESS. MAILED APPLICATIONS ARE ONLY ACCEPTED FOR PROJECTS THAT DISTURB 50 OR MORE ACRES, AND HAVE A DISCHARGE POINT WITHIN 1 MILE OF A PROTECTED WATER.) ADDITIONALLY, AUTHORIZATION WILL BE DELAYED UNDER THE FOLLOWING CIRCUMSTANCES: ·IF THE PROJECT DISTURBS 50 ACRES OR MORE AND HAS A DISCHARGE POINT WITHIN 1 MILE AND FLOWS TO AN IMPAIRED OR SPECIAL WATER WHOSE DISCHARGE MAY REACH AN IMPAIRED OR SPECIAL WATER LISTED IN SECTION 23 OF THE GENERAL PERMIT THE APPLICANT SHALL SUBMIT THE STORM WATER POLLUTION PREVENTION PLAN AND A COMPLETED APPLICATION AT LEAST 30 CALENDAR DAYS PRIOR TO THE COMMENCEMENT OF CONSTRUCTION ACTIVITIES. UNLESS NOTIFIED BY THE MPCA TO THE CONTRARY, COVERAGE BECOMES EFFECTIVE 30 CALENDAR DAYS AFTER THE POSTMARKED DATE OF THE COMPLETED APPLICATION. ·IF THE PROJECT INCLUDES ALTERNATIVE METHODS THE APPLICATION AND TWO ALTERNATIVE TREATMENT PLANS MUST BE SUBMITTED A MINIMUM OF 90 DAY BEFORE CONSTRUCTION STARTS. EROSION & SEDIMENT CONTROL SUBCONTRACTOR (RESPONSIBLE FOR IMPLEMENTING & UPDATING SWPPP - TO BE COMPLETED BY CONTRACTOR): COMPANY/ORGANIZATION NAME: CONTACT NAME: ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: FAX/EMAIL: EROSION & SEDIMENT CONTROL INSPECTOR (SEE PART 6.1 OF THIS SWPPP FOR MORE INFORMATION ON INSPECTION RESPONSIBILITIES- TO BE COMPLETED BY CONTRACTOR): COMPANY/ORGANIZATION NAME: CONTACT NAME: ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: FAX/EMAIL: GROUND DISTURBING SUBCONTRACTOR(S): COMPANY/ORGANIZATION NAME: CONTACT NAME: ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: FAX/EMAIL: THE GENERAL CONTRACTOR SHALL PROVIDE A CHAIN OF RESPONSIBILITY WITH ALL OPERATORS ON THE SITE TO ENSURE THAT THE SWPPP WILL BE IMPLEMENTED AND STAY IN EFFECT UNTIL THE CONSTRUCTION PROJECT IS COMPLETE AND THE NOT SUBMITTED. THIS SWPPP WAS PREPARED BY: COMPANY/ORGANIZATION NAME: SAMBATEK CONTACT NAME: ALESSANDRA STUTZ ADDRESS: 12800 WHITEWATER DRIVE, SUITE 300 CITY, STATE, ZIP CODE: MINNETONKA, MN, 55343 TELEPHONE NUMBER:763.520.8460 FAX/EMAIL:ASTUTZ@SAMBATEK.COM SWPPP DESIGNER CERTIFICATION CARD: 1.3 NATURE OF CONSTRUCTION ACTIVITY NATURE OF CONSTRUCTION: THIS SWPPP HAS BEEN PREPARED FOR MAJOR ACTIVITIES ASSOCIATED WITH CONSTRUCTION OF ONE INDUSTRIAL BUILDING AT 2451 GALPIN COURT IN CHANHASSEN MINNESOTA. THE PROJECT INCLUDES BITUMINOUS PARKING LOT CONSTRUCTION, UNDERGROUND UTILITY IMPROVEMENTS, AND INSTALLATION OF STORMWATER MANAGEMENT RAIN GARDENS. ANTICIPATED APPROXIMATE TIMELINES: ESTIMATED PROJECT START DATE: XX/XX/XX ESTIMATED PROJECT COMPLETION DATE:XX/XX/XX 1.4 SOILS, SLOPES, VEGETATION, AND CURRENT DRAINAGE PATTERNS SOIL TYPE(S): ACCORDING TO THE REPORT OF GEOTECHNICAL EXPLORATION BY AMERICAN ENGINEERING TESTING SUBMITTED ON JULY 12, 2023, EXISTING ONSITE SOILS CONSIST OF SANDY LEAN CLAY AND CLAY WITH SAND. THESE SOILS ARE CONSIDERED TO BE HYDROLOGIC SOIL GROUP D AND ARE UNSUITABLE FOR INFILTRATION. SLOPES: EXISTING SLOPES ON GRAVEL SURFACES RANGE FROM 1-5%. EXISTING SLOPES ON GRASS SPACES RANGE FROM 2-50%. PROPOSED SLOPES ON IMPERVIOUS SURFACES WILL RANGE FROM 2-5%. PROPOSED SLOPES ON GRASS SURFACES WILL RANGE FROM 2-33%. DRAINAGE PATTERNS: THE WEST CHANHASSEN BUSINESS PARK DEVELOPMENT PLAN FROM 2005 ASSUMED THE ENTIRE PROPOSED PROJECT SITE WOULD DRAIN TO ONE REGIONAL OFFSITE FACILITY FOR RATE CONTROL AND TREATMENT. IN EXISTING DRAINAGE PATTERNS, STORMWATER RUNOFF FLOWS OVERLAND AND THROUGH EXISTING STORM SEWER PIPES TO THE OFFSITE FACILITY LOCATED SOUTH-WEST OF THE PROJECT AREA. IN PROPOSED DRAINAGE PATTERNS, STORMWATER WILL FLOW THROUGH ONSITE RAIN GARDENS BEFORE DISCHARGING TO EXISTING STORM SEWER INFRASTRUCTURE AND ROUTING TO THE SAME OFFSITE REGIONAL FACILITY. VEGETATION: EXISTING VEGETATION WILL REQUIRE CLEARING & GRUBBING DUE TO ALTERING GRADES. VEGETATION WILL BE ESTABLISHED IN PROPOSED CONDITIONS IN ACCORDANCE WITH THE LANDSCAPING PLAN. RAINFALL INFORMATION: RAINFALL INFORMATION - THE AVERAGE TOTAL ANNUAL PRECIPITATION IS ABOUT 28.32 INCHES. OF THIS ABOUT 17.31 INCHES, OR 61 PERCENT, USUALLY FALLS IN MAY THROUGH SEPTEMBER. THE AVERAGE ANNUAL SNOWFALL IS 57.3 INCHES. 1.5 CONSTRUCTION SITE ESTIMATES PROJECT AREA SUMMARY: TOTAL PROJECT AREA: 2.82 ACRES CONSTRUCTION SITE AREA TO BE DISTURBED: 2.60 ACRES IMPERVIOUS AREAS: IMPERVIOUS AREA BEFORE CONSTRUCTION (ACRES): 0.32 IMPERVIOUS AREA AFTER CONSTRUCTION (ACRES): 2.18 1.6 RECEIVING WATERS CONSTRUCTION PHASE STORM WATER SYSTEM DESCRIPTION: SILT FENCE AND INLET PROTECTION DEVICES WILL ENSURE RETENTION OF CONSTRUCTION PHASE SEDIMENT DISCHARGE ONSITE AND PROTECT DOWNSTREAM RECEIVING WATERS. DESCRIPTION OF RECEIVING WATERS: STORMWATER RUNOFF FROM THE SITE DISCHARGES TO ONE REGIONAL STORMWATER POND. THE SITE IS WITHIN 1 MILE FROM IMPAIRED WATERS HAZELTINE LAKE AND BLUFF CREEK. HAZELTINE LAKE IS IMPAIRED FOR NUTRIENTS, AND BLUFF CREEK IS IMPAIRED FOR FISH BIOASSESSMENTS AND TURBIDITY. 1.7 SITE FEATURES AND SENSITIVE AREAS TO BE PROTECTED THE SITE HAS NO INTERNAL FEATURES TO BE PROTECTED. 1.8 POTENTIAL SOURCES OF POLLUTION POTENTIAL SOURCES OF SEDIMENT AND OTHER POLLUTANTS TO STORMWATER RUNOFF: CONSTRUCTION PHASE POLLUTANT SOURCES ANTICIPATED AT THE SITE ARE DISTURBED (BARE) SOIL, VEHICLE FUELS AND LUBRICANTS, CHEMICALS ASSOCIATED WITH BUILDING CONSTRUCTION, AND BUILDING MATERIALS. WITHOUT ADEQUATE CONTROL THERE IS THE POTENTIAL FOR EACH TYPE OF POLLUTANT TO BE TRANSPORTED BY STORM WATER. 1.9 ENDANGERED/THREATENED SPECIES THE SITE HAS POTENTIAL OF CONTAINING THE NORTHERN LONG EARED BAT, THE TRICOLOR BAT, THE WHOOPING CRANE, THE MONARCH BUTTERFLY, AND THE RUSTY PATCH BUMBLE BEE. IT IS NOT ANTICIPATED THE CONSTRUCTION ACTIVITIES WILL DISRUPT HABITAT OF THESE ENDANGERED SPECIES, HOWEVER IF ANY OF THEM ARE IDENTIFIED, THE CONTRACTOR IS TO STOP WORK IMMEDIATELY AND CONTACT THE ENGINEER OF RECORD. THE WHOOPING CRANE BREEDS, MIGRATES, WINTERS, AND FORAGES IN A VARIETY OF WETLAND AND OTHER HABITATS, INCLUDING COASTAL MARSHES AND ESTUARIES, INLAND MARSHES, LAKES, PONDS, WET MEADOWS AND RIVERS, AND AGRICULTURAL FIELDS. THERE IS ONE GROUP OF CRANES WHICH ARE KNOWN TO MIGRATE THROUGH MINNESOTA. THE NORTHERN LONG EARED BAT ROOSTS SINGLY OR IN COLONIES UNDERNEATH BARK, IN CAVITIES, OR IN CREVICES OF BOTH LIVE AND DEAD TREES. THIS BAT SEEMS OPPORTUNISTIC IN SELECTING ROOSTS, USING TREE SPECIES BASED ON SUITABILITY TO RETAIN BARK OR PROVIDE CAVITIES OR CREVICES. IT HAS ALSO BEEN FOUND, RARELY, ROOSTING IN STRUCTURES LIKE BARNS AND SHEDS. WITHIN HIBERNACULA, SURVEYORS FIND THEM IN SMALL CREVICES OR CRACKS, OFTEN WITH ONLY THE NOSE AND EARS VISIBLE. THE TRICOLOR BAT IS OFTEN FOUND IN CAVES AND ABANDONED MINES DURING THE WINTER. DURING THE SPRING, SUMMER, AND FALL, TRICOLORED BATS ARE FOUND IN FORESTED HABITATS WHERE THEY ROOST IN TREES, PRIMARILY AMONG LEAVES OF LIVE OR RECENTLY DEAD DECIDUOUS HARDWOOD TREES, BUT MAY ALSO BE FOUND IN SPANISH MOSS, PINE TREES, AND OCCASIONALLY HUMAN STRUCTURES. RUSTY PATCHED BUMBLE BEES ONCE OCCUPIED GRASSLANDS AND TALLGRASS PRAIRIES OF THE UPPER MIDWEST AND NORTHEAST, BUT MOST GRASSLANDS AND PRAIRIES HAVE BEEN LOST, DEGRADED, OR FRAGMENTED BY CONVERSION TO OTHER USES. BUMBLE BEES NEED AREAS THAT PROVIDE NECTAR AND POLLEN FROM FLOWERS, NESTING SITES (UNDERGROUND AND ABANDONED RODENT CAVITIES OR CLUMPS OF GRASSES), AND OVERWINTERING SITES FOR HIBERNATING QUEENS (UNDISTURBED SOIL). MONARCH HABITAT REQUIRES MILKWEED AND FLOWERING PLANTS WHETHER IT’S A FIELD, ROADSIDE AREA, OPEN AREA, WET AREA OR URBAN GARDEN. ADULT MONARCHS FEED ON THE NECTAR OF MANY FLOWERS DURING BREEDING AND MIGRATION, BUT THEY CAN ONLY LAY EGGS ON MILKWEED PLANTS.FOR OVERWINTERING MONARCHS, HABITAT WITH A SPECIFIC MICROCLIMATE IS NEEDED FOR PROTECTION FROM THE ELEMENTS, AS WELL AS MODERATE TEMPERATURES TO AVOID FREEZING. THESE CONDITIONS VARY BETWEEN POPULATIONS. FOR THE EASTERN NORTH AMERICAN POPULATION, MOST MONARCHS OVERWINTER IN OYAMEL FIR TREE ROOSTS LOCATED IN MOUNTAINOUS REGIONS IN CENTRAL MEXICO AT AN ELEVATION OF 2,400 TO 3,600 METERS. BOTH THE NORTHERN LONG-EARED BAT AND TRICOLORED BAT ARE GREATLY THREATENED BY WHITE-NOSE SYNDROME (WNS), WHICH HAS CAUSED A DECLINE IN BAT POPULATIONS BY UP TO 99 PERCENT. THIS FUNGAL DISEASE LOOKS LIKE A WHITE FUZZ ON THE BATS FACE. BATS WITH WNS MAY DO STRANGE THIGNS LIKE FLY OUTSIDE IN THE DAYTIME AND WINTER. IF A BAT WITH WNS IS ENCOUNTERED OR SUSPECTED, REPORT THE SIGHTING TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES: REPORT WEBSITE: HTTP://WWW.DNR.STATE.MN.US/REPORTBATS/INDEX.HTML REPORT PHONE: 888-345-1730 REPORT EMAIL: MBS.REPORTS@STATE.MN.US TO REPORT UNUSUAL BAT ACTIVITY OR GROUPS OF BATS IN MINNESOTA. THE DNR IS INTERESTED IN WINTER AND SUMMER ROOST SITES –AS WELL AS SICK OR DYING BATS 1.10 HISTORIC PRESERVATION THERE ARE NO KNOWN HISTORIC SITES ON OR NEAR THE CONSTRUCTION SITE. 1.11 APPLICABLE FEDERAL, TRIBAL, STATE OR LOCAL PROGRAMS LOCAL GOVERNING UNIT (LGU) REQUIREMENTS: CHANHASSEN WEST BUSINESS PARK WAS DESIGNED IN 2005 TO SATISFY THE DESIGN REQUIREMENTS BELOW: 1.RATE CONTROL FOR THE 2- (2.80”), 10- (4.10”), AND 100-YEAR (5.90”) TP 40 RAINFALL EVENTS. a.DISCHARGE RATES FOR THE FULL PUD WERE ANALYZED TO EACH MAJOR RUNOFF LOCATION (SOUTH WETLAND, NORTHWEST WETLAND, AND GALPIN BLVD CULVERT) 2.A WATER QUALITY TREATMENT VOLUME (FILTRATION VOLUME) OF 0.306 INCHES OVER THE IMPERVIOUS AREA a.TREATMENT VOLUME (FT^3) = IMPERVIOUS AREA (SF) X 0.34/12 (INCHES) X 0.9 3.A WET POND DESIGNED TO NURP STANDARDS, WITH A DEAD STORAGE CONTAINING A VOLUME EQUIVALENT TO THE RUNOFF FROM A 2.5” RAINFALL EVENT. THE PROPOSED DEVELOPMENT WILL NOT EXCEED THE ALLOWABLE IMPERVIOUS COVERAGE OUTLINED IN THE PUD. 1.12 MITIGATION MEASURES FROM ENVIRONMENTAL REVIEWS/TMDLS/IMPAIRED WATERS 1.13 MAPS EROSION AND SEDIMENT CONTROL PLANS: THE FOLLOWING SITE DEVELOPMENT PLAN SHEETS ARE AN INTEGRAL PART OF THIS SWPPP: C-5.01 - PHASE I EROSION AND SEDIMENTATION CONTROL PLAN/”SITE MAP” C-5.02 - PHASE II EROSION AND SEDIMENTATION CONTROL PLAN/”SITE MAP” C-5.04 - EROSION AND SEDIMENTATION CONTROL DETAILS C-5.03 - EROSION AND SEDIMENTATION CONTROL NOTES/”SITE MAP” SECTION 2: EROSION AND SEDIMENT CONTROL BMPS EROSION CONTROL BMPS: THE PURPOSE OF EROSION CONTROL IS TO PREVENT SOIL PARTICLES FROM BECOMING SUSPENDED IN WATER AND BEING TRANSPORTED TO EITHER DOWNSTREAM SURFACE WATERS OR DOWNSTREAM PROPERTIES. APPROPRIATE CONSTRUCTION PHASING, VEGETATIVE BUFFER STRIPS, HORIZONTAL SLOPE GRADING, AND OTHER CONSTRUCTION PRACTICES THAT MINIMIZE EROSION MUST BE PLANNED FOR AND IMPLEMENTED. IN THE NATURAL CONDITION, SOIL IS STABILIZED BY NATIVE VEGETATION. THE PRIMARY TECHNIQUE TO BE USED AT THIS PROJECT FOR FINAL STABILIZATION OF SITE SOIL WILL BE TO PROVIDE A PROTECTIVE COVER OF VEGETATION, PAVEMENT, OR BUILDING. ALL EXPOSED AREAS MUST BE STABILIZED AS SOON AS POSSIBLE (BUT NO LATER THAN THE NEXT WORK DAY) TO LIMIT SOIL EROSION, BUT IN NO CASE LATER THAN 7 DAYS AFTER THE CONSTRUCTION ACTIVITY IN THAT PORTION OF THE SITE HAS TEMPORARILY OR PERMANENTLY CEASED. TEMPORARY SOIL STOCKPILES WITHOUT SIGNIFICANT SILT, CLAY OR ORGANIC COMPONENTS (E.G. CLEAN AGGREGATED STOCKPILES, DEMOLITION CONCRETE STOCKPILES, SAND STOCKPILES) AND THE CONSTRUCTED BASE COMPONENTS OF ROADS, PARKING LOTS AND SIMILAR SURFACES ARE EXEMPT FROM THIS REQUIREMENT, BUT MUST COMPLY WITH SECTION 2.7 OF THIS SWPPP (SECTION 8.4, 9.9, 9.10, AND 23.9 OF THE GENERAL PERMIT). SEDIMENT CONTROL BMPS: THE PURPOSE OF SEDIMENT CONTROL IS TO PREVENT SOIL PARTICLES THAT HAVE BEEN SUSPENDED IN WATER FROM ENTERING SURFACE WATERS, INCLUDING CURB AND GUTTER SYSTEMS AND STORM SEWER INLETS. SEDIMENT CONTROL BMPS HAVE BEEN DESIGNED AS PART OF THIS SWPPP. IF THE DOWN GRADIENT TREATMENT SYSTEM IS OVERLOADED, THE CONTRACTOR IS RESPONSIBLE FOR IMPLEMENTING ADDITIONAL UP GRADIENT SEDIMENT CONTROL PRACTICES OR REDUNDANT BMPS TO ELIMINATE THE OVERLOADING AND MUST AMEND THE SWPPP TO IDENTIFY THE ADDITIONAL PRACTICES. SEDIMENT CONTROL PRACTICES MUST ALWAYS BE ESTABLISHED ON ALL DOWN GRADIENT PERIMETERS AND BE LOCATED UPGRADIENT OF ANY BUFFER ZONES. THE PERIMETER SEDIMENT CONTROL PRACTICES MUST BE IN PLACE BEFORE ANY UP GRADIENT LAND DISTURBING ACTIVITIES BEGIN. THESE PRACTICES MUST REMAIN IN PLACE UNTIL FINAL STABILIZATION IS ACHIEVED (SEE SECTION 8 OF THIS SWPPP). THE TIMING OF THE INSTALLATION OF SEDIMENT CONTROL PRACTICES MAY BE ADJUSTED TO ACCOMMODATE SHORT-TERM ACTIVITIES SUCH AS CLEARING OR GRUBBING, OR PASSAGE OF VEHICLES. ANY SHORT TERM ACTIVITY MUST BE COMPLETED AS QUICKLY AS POSSIBLE AND THE SEDIMENT CONTROL PRACTICES MUST BE RE-INSTALLED IMMEDIATELY AFTER THE ACTIVITY IS COMPLETED. SEDIMENT CONTROL PRACTICES MUST BE INSTALLED BEFORE THE NEXT RAIN EVENT EVEN IF THE ACTIVITY IS NOT COMPLETE. 2.1 MINIMIZE DISTURBED AREA AND PROTECT NATURAL FEATURES AND SOIL CONSTRUCTION PHASED SHALL BE PERFORMED IN ACCORDANCE WITH THE PHASING SCHEDULE ON SHEET C5.03 TO MINIMIZE IMPACTS FROM CONSTRUCTION ACTIVITIES TO DOWNSTREAM RECEIVING WATERS. 2.2 PRESERVE 50 FOOT NATURAL BUFFER THE CONTRACTOR MUST PRESERVE A 50 FOOT NATURAL BUFFER (OR IF A BUFFER IS INFEASIBLE ON THE SITE PROVIDE REDUNDANT SEDIMENT CONTROLS) WHEN A SURFACE WATER IS LOCATED WITHIN 50 FEET OF THE PROJECTS EARTH DISTURBANCES AND STORMWATER FLOWS TO THE SURFACE WATER. THE CONTRACTOR IS NOT REQUIRED TO ENHANCE THE QUALITY OF THE VEGETATION THAT ALREADY EXISTS IN THE BUFFER OR PROVIDE VEGETATION IF NONE EXISTS. 2.3 CONTROL STORMWATER FLOWING ONTO AND THROUGH THE PROJECT MEASURES SHOULD BE TAKEN TO ENSURE THAT “CLEAN” RUNOFF FROM OFF SITE IS DIVERTED AROUND DISTURBED AREAS ON SITE. CARE SHOULD BE TAKEN THAT RE-ROUTING OFF SITE RUNOFF DOES NOT RESULT IN FLOODING OR OTHER ISSUES ON ADJACENT PROPERTIES. BMP DESCRIPTION: TEMPORARY DIVERSION DITCH INSTALLATION SCHEDULE: INSTALL TEMPORARY DIVERSION DITCHES AS SHOWN ON THE SWPPP PLAN SHEETS, AND AS NEEDED THROUGHOUT CONSTRUCTION, PRIOR TO UP GRADIENT GROUND DISTURBING ACTIVITIES MAINTENANCE AND INSPECTION REQUIREMENTS: THE WETTED PERIMETER OF ANY TEMPORARY OR PERMANENT DRAINAGE DITCH MUST BE STABILIZED WITHIN 200 LINEAL FEET FROM THE PROPERTY EDGE OR FROM THE POINT OF DISCHARGE INTO ANY SURFACE WATER. THIS STABILIZATION MUST BE COMPLETED WITHIN 24 HOURS OF CONNECTING TO A SURFACE WATER. THE REMAINDER OF THE DITCH MUST BE STABILIZED WITHIN 7 DAYS OF CONNECTING TO A SURFACE WATER AND AFTER CONSTRUCTION HAS CEASED. TEMPORARY OR PERMANENT DITCHES THAT ARE BEING USED AS A SEDIMENT CONTAINMENT SYSTEM DO NOT NEED TO BE STABILIZED, BUT MUST BE STABILIZED WITHIN 24 HOURS AFTER NO LONGER BEING USED AS A SEDIMENT CONTAINMENT SYSTEM. DITCHES MUST BE INSPECTED EVERY 7 DAYS, AND WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. ANY SEDIMENT DEPOSITED IN DIVERSION DITCHES MUST BE REMOVED AND ANY EXPOSED SOILS STABILIZED WITHIN 7 DAYS OF DISCOVERY UNLESS PRECLUDED BY LEGAL, REGULATORY, OR PHYSICAL ACCESS CONSTRAINTS. IF PRECLUDED, NOTE REASON FOR DELAY ON MAINTENANCE LOG. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 2.4 STABILIZE SOILS 1.TEMPORARY SEEDING - DISTURBED AREAS THAT ARE NOT YET AT FINAL GRADE BUT THAT WILL NOT BE ACTIVELY WORKED FOR 7 DAYS OR MORE MUST BE TEMPORARILY STABILIZED. TEMPORARY STABILIZATION MUST BE INITIATED IMMEDIATELY WHERE WORK HAS TEMPORARILY CEASED AND MUST BE COMPLETED NO LATER THAN 7 CALENDAR DAYS AFTER WORK IN THAT PORTION OF THE SITE HAS TEMPORARILY CEASED. TEMPORARY SEEDING SHALL BE IN ACCORDANCE WITH MN/DOT SEED MIXTURE NUMBER 21-111 OR 21-112 DEPENDING ON THE SEASON OF PLANTING (SEE MN/DOT SPECIFICATION SECTION 2575.3) SEEDING METHOD AND APPLICATION RATE SHALL CONFORM TO MN/DOT SPECIFICATION SECTION 2575.3. TEMPORARY MULCH SHALL BE APPLIED IN ACCORDANCE WITH MN/DOT SPECIFICATION SECTION 2575.3C. ALTERNATIVELY, HYDRAULIC SOIL STABILIZER IN ACCORDANCE WITH MN/DOT SPECIFICATION SECTION 2575.3E MAY BE USED IN PLACE OF TEMPORARY MULCH. 2.PERMANENT STABILIZATION - ALL AREAS AT FINAL GRADE MUST BE STABILIZED WITHIN 7 DAYS AFTER COMPLETION OF THE MAJOR CONSTRUCTION ACTIVITY. PERMANENT STABILIZATION MUST BE INITIATED IMMEDIATELY WERE WORK HAS PERMANENTLY CEASED AND MUST BE COMPLETED NO LATER THAN 7 CALENDAR DAYS AFTER CONSTRUCTION ACTIVITY IN THAT PORTION OF THE SITE HAS PERMANENTLY CEASED. SEEDED AREAS SHALL BE PROTECTED WITH MULCH. PERMANENT MULCH SHALL CONFORM TO MN/DOT SPECIFICATION 3882, TYPE 3 AT 2 TONS/ACRE AND SHALL BE DISK ANCHORED. HYDRAULIC SOIL STABILIZER MAY BE USED IN PLACE OF MULCH IF APPROVED BY CIVIL ENGINEER. IF HYDRAULIC SOIL STABILIZER IS USED, IT SHALL BE MN/DOT TYPE 6. 2.5 PROTECT SLOPES STEEP SLOPE AREAS - THE CONTRACTOR MUST MINIMIZE THE NEED FOR DISTURBANCE OF PORTIONS OF THE PROJECT THAT HAVE STEEP SLOPES (3:1 OR STEEPER). FOR THOSE SLOPED AREAS WHICH MUST BE DISTURBED, THE CONTRACTOR MUST USE TECHNIQUES SUCH AS PHASING AND STABILIZATION PRACTICES DESIGNED FOR STEEP SLOPES, SUCH AS DRAINING AND TERRACING. SLOPES STEEPER THAN 3:1 MUST BE PROTECTED BY EROSION CONTROL BLANKETS. BMP DESCRIPTION: EROSION CONTROL BLANKET INSTALLATION SCHEDULE: INSTALL EROSION CONTROL BLANKETS AS SHOWN ON THE SWPPP PLAN SHEETS, AND AS NEEDED THROUGHOUT CONSTRUCTION, WITHIN THE TIMEFRAME ALLOWED FOR STABILIZATION AFTER WORK HAS CEASED IN AN AREA, DEPENDING ON THE LOCATION (I.E. 24 HOURS, 7 DAYS, 14 DAYS) MAINTENANCE AND INSPECTION REQUIREMENTS: TO FUNCTION PROPERLY, EROSION CONTROL BLANKETS MUST BE IN CONTACT WITH THE SOIL BENEATH THE BLANKET. BLANKETS MUST BE SECURED PER THE CONSTRUCTION DETAIL PROVIDED WITH THE SWPPP PLAN SHEETS. INSPECT BLANKETS EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. REPAIR, REPLACE, OR SUPPLEMENT NON-FUNCTIONAL BLANKETS WITHIN 3 DAYS OR BY THE NEXT RAIN EVENT, WHICHEVER COMES FIRST. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 2.6 PROTECT STORM DRAIN INLETS ALL STORM DRAIN INLETS MUST BE PROTECTED BY APPROPRIATE MEANS DURING CONSTRUCTION UNTIL ALL SOURCES WITH POTENTIAL FOR DISCHARGING TO THE INLET HAVE BEEN STABILIZED. INLET PROTECTION MAY BE REMOVED FOR A PARTICULAR INLET IF A SPECIFIC SAFETY CONCERN (STREET FLOODING/FREEZING) HAS BEEN IDENTIFIED AND PERMITTEE(S) HAVE RECEIVED WRITTEN CORRESPONDENCE FROM THE JURISDICTIONAL AUTHORITY (E.G. CITY/COUNTY/TOWNSHIP/MNDOT/ETC.) VERIFYING THE NEED FOR REMOVAL. THE WRITTEN CORRESPONDENCE MUST BE DOCUMENTED IN THIS SWPPP. BMP DESCRIPTION: SILT FENCE INLET PROTECTION INSTALLATION SCHEDULE: INSTALL INLET PROTECTION IN EXISTING STRUCTURES AS DIRECTED ON THE SWPPP PLAN SHEETS, AND AS NEEDED THROUGHOUT CONSTRUCTION, PRIOR TO BEGINNING GROUND DISTURBING ACTIVITIES UP GRADIENT OF THE INLET. INSTALL INLET PROTECTION ON NEW STRUCTURES AS SOON AS THE STRUCTURES ARE PUT INTO USE. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT SILT FENCE EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. SEDIMENT ACCUMULATIONS SHOULD BE REMOVED WHEN SEDIMENT BUILD-UP REACHES 1/2 THE HEIGHT OF THE SILT FENCE. THIS MAINTENANCE MUST BE COMPLETED WITHIN 24 HOURS OF DISCOVERY. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): BMP DESCRIPTION: INLET PROTECTION (INLET INSERT DEVICE) INSTALLATION SCHEDULE: INSTALL INLET PROTECTION IN EXISTING STRUCTURES AS DIRECTED ON THE SWPPP PLAN SHEETS, AND AS NEEDED THROUGHOUT CONSTRUCTION, PRIOR TO BEGINNING GROUND DISTURBING ACTIVITIES UP GRADIENT OF THE INLET. INSTALL INLET PROTECTION ON NEW STRUCTURES AS SOON AS THE STRUCTURES ARE PUT INTO USE. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT INLET PROTECTION EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. SEDIMENT ACCUMULATIONS SHOULD BE REMOVED WHEN SEDIMENT BUILD-UP REACHES 1/2 THE CAPACITY OF THE DEVICE, OR, IF MORE STRINGENT, IN ACCORDANCE WITH MANUFACTURER RECOMMENDATIONS. THIS MAINTENANCE MUST BE COMPLETED WITHIN 24 HOURS OF DISCOVERY. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 2.7 ESTABLISH PERIMETER CONTROLS AND SEDIMENT BARRIERS ALL STRUCTURAL SEDIMENT CONTROLS INTENDED TO RECEIVE AND TREAT CONSTRUCTION RUNOFF MUST BE IN PLACE BEFORE ANY UP GRADIENT LAND ALTERATION CAN BEGIN AND MUST STAY IN OPERATION UNTIL FINAL STABILIZATION OF THE SITE HAS BEEN ACHIEVED. TEMPORARY SOIL STOCKPILES MUST HAVE SILT FENCE OR OTHER EFFECTIVE SEDIMENT CONTROLS, AND CANNOT BE PLACED IN ANY NATURAL BUFFERS OR SURFACE WATERS, INCLUDING STORMWATER CONVEYANCES SUCH AS CURB AND GUTTER SYSTEMS, OR CONDUITS AND DITCHES UNLESS THERE IS A BYPASS IN PLACE FOR THE STORMWATER. BMP DESCRIPTION: SILT FENCE INSTALLATION SCHEDULE: INSTALL SILT FENCE AS DIRECTED ON THE SWPPP PLAN SHEETS, AND AS NEEDED THROUGHOUT CONSTRUCTION, PRIOR TO COMMENCING UP GRADIENT LAND DISTURBING ACTIVITIES. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT SILT FENCE EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. SEDIMENT ACCUMULATIONS SHOULD BE REMOVED WHEN SEDIMENT BUILD-UP REACHES 1/2 THE HEIGHT OF THE SILT FENCE. THIS MAINTENANCE MUST BE COMPLETED WITHIN 24 HOURS OF DISCOVERY. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): BMP DESCRIPTION: BIOLOGS INSTALLATION SCHEDULE: INSTALL BIOLOGS AS DIRECTED ON THE SWPPP PLAN SHEETS, AND AS NEEDED THROUGHOUT CONSTRUCTION, PRIOR TO COMMENCING UP GRADIENT LAND DISTURBING ACTIVITIES. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT BIOLOGS EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. SEDIMENT ACCUMULATIONS SHOULD BE REMOVED WHEN SEDIMENT BUILD-UP REACHES 1/2 THE HEIGHT OF THE BIOLOG. THIS MAINTENANCE MUST BE COMPLETED WITHIN 24 HOURS OF DISCOVERY. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 2.8 RETAIN SEDIMENT ON-SITE ANY OFF-SITE ACCUMULATIONS OF SEDIMENT MUST BE REMOVED IN A MANNER AND AT A FREQUENCY SUFFICIENT TO MINIMIZE OFF-SITE IMPACT (E.G. FUGITIVE SEDIMENT IN STREETS COULD BE WASHED INTO STORM SEWERS BY THE NEXT RAIN AND/OR POSE A SAFETY HAZARD TO USERS OF PUBLIC STREETS. REMINDER, FOR DISCHARGES TO SOME SPECIAL WATERS AND IMPAIRED WATERS, TEMPORARY SEDIMENTATION BASINS ARE REQUIRED WHERE DISTURBED AREAS OF 5 ACRES OR MORE DRAIN TO A COMMON LOCATION (SECTION 23.10) IF A TEMPORARY SEDIMENTATION BASIN IS REQUIRED BUT UNFEASIBLE, A NOT MUST BE ADDED TO THE DOCUMENT STATING SUCH. TEMPORARY SEDIMENTATION BASINS AND SEDIMENT TRAPS ARE TO BE UTILIZED DURING CONSTRUCTION TO CAPTURE AND TREAT SEDIMENT LADEN RUN OFF. THE TEMPORARY SEDIMENTATION BASINS SHALL BEEN DESIGNED TO PROVIDE 3,600 CUBIC FEET OF STORAGE BELOW THE OUTLET PIPE PER ACRE DRAINED TO THE BASIN. THE OUTLET STRUCTURE MUST BE DESIGNED TO WITHDRAW WATER FROM THE SURFACE IN ACCORDANCE WITH SECTION 14.5 AND 14.6 OF THE GENERAL PERMIT. PERMITTEES MUST PROVIDE ENERGY DISSIPATION FOR THE BASIN OUTLET WITHIN 24 HOURS AFTER A CONNECTION TO A SURFACE WATER (SECTION 14.7 OF THE GENERAL PERMIT) BMP DESCRIPTION: TEMPORARY SEDIMENTATION BASIN INSTALLATION SCHEDULE: INSTALL TEMPORARY SEDIMENTATION BASIN PRIOR TO BEGINNING UPSLOPE LAND DISTURBING ACTIVITIES. IF THIS IS NOT POSSIBLE DUE TO EXISTING TOPOGRAPHY, LIMIT DISTURBANCE TO ONLY THOSE AREAS NECESSARY TO INSTALL TEMPORARY SEDIMENTATION BASIN. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT TEMPORARY SEDIMENTATION BASINS EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. TEMPORARY AND PERMANENT SEDIMENTATION BASINS MUST BE DRAINED AND THE SEDIMENT REMOVED WHEN THE VOLUME OF SEDIMENT COLLECTED IN THE BASIN REACHES ½ THE STORAGE VOLUME. THIS MAINTENANCE MUST BE COMPLETED WITHIN 72 HOURS OF DISCOVERY, OR AS SOON AS FIELD CONDITIONS ALLOW ACCESS. IF CONDITIONS DO NOT ALLOW MAINTENANCE TO BE PERFORMED WITHIN 72 HOURS, DOCUMENT THE CAUSE OF DELAY ON THE MAINTENANCE FORM. REFER TO SECTION 3.1 OF THIS SWPPP FOR BASIN DRAINING GUIDELINES. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 2.9 ESTABLISH VEHICLE TRACKING PADS VEHICLE TRACKING PADS HAVE BEEN DESIGNED TO PREVENT SEDIMENT TRACK OFF. IF THERE IS EVIDENCE OF SEDIMENT TRACKING FROM VEHICLES IN PAVED AREAS, THE SEDIMENT MUST BE REMOVED BY STREET SWEEPING OR OTHER METHOD AS SOON AS FEASIBLY POSSIBLE, BUT NO LONGER THAN 24 HOURS AFTER DISCOVERY. (SECTION 9.11 AND 9.12 OF THE GENERAL PERMIT) BMP DESCRIPTION: VEHICLE TRACKING PAD INSTALLATION SCHEDULE: INSTALL VEHICLE TRACKING PAD AS SHOWN ON THE SWPPP PLAN SHEETS AS SOON AS POSSIBLE AT THE BEGINNING OF CONSTRUCTION ACTIVITIES. INSTALL ADDITIONAL VEHICLE TRACKING PADS AS NEEDED THROUGHOUT CONSTRUCTION. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT VEHICLE TRACKING PADS EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. VEHICLE TRACKING PADS MUST BE PERIODICALLY 'REFRESHED' TO ENSURE PROPER FUNCTIONALITY. MAINTENANCE SHOULD BE PERFORMED WHEN THE EXIT APPEARS SMOOTH AND COMPACTED OR WHEN THE VEHICLE TRACKING PAD CEASES TO FUNCTION PROPERLY. VEHICLE TRACKING PAD LOCATIONS SHOULD BE INSPECTED FOR SIGNS OF OFF-SITE SEDIMENT TRACKING. TRACKED SEDIMENT MUST BE REMOVED FROM ALL PAVED SURFACES WITHIN 24 HOURS OF DISCOVERY. STREET SWEEPING MUST BE USED IF VEHICLE TRACKING PADS ARE NOT ADEQUATE TO PREVENT SEDIMENT FROM BEING TRACKED ONTO THE STREET. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 146 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:07:17 PML:\PROJECTS\52152\CAD\SHEETS\52152-C5.01-EROS.DWG:C5.06 SWPPPAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SWPPP C5.06 2.10 CONTROL STORMWATER DISCHARGE POINTS 1.PIPE OR OTHER TEMPORARY OR PERMANENT OUTLETS MUST BE STABILIZED WITH TEMPORARY OR PERMANENT ENERGY DISSIPATION WITHIN 24 HOURS AFTER CONNECTION TO A SURFACE WATER. 2.STABILIZE THE NORMAL WETTED PERIMETER OF A DRAINAGE DITCH OR SWALE WITHIN 200 FEET OF THE PROPERTY EDGE WITHIN 24 HOURS OF CONNECTION TO A SURFACE WATER. THE REMAINDER OF THE DITCH MUST BE STABILIZED WITHIN 7 OF CONNECTION. BMP DESCRIPTION: RIPRAP INSTALLATION SCHEDULE: INSTALL RIPRAP AS SHOWN ON SWPPP PLANS AND/OR GRADING PLANS. INSTALLATION MUST BE COMPLETED WITHIN 24 HOURS OF CONNECTING TO A SURFACE WATER. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT OUTLETS EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. REPAIR, REPLACE OR SUPPLEMENT NON-FUNCTIONING RIPRAP ENERGY DISSIPATION WITHIN 3 DAYS OR BY THE NEXT RAIN EVENT, WHICHEVER COMES FIRST. ANY OFF SITE ACCUMULATION OF SEDIMENT MUST BE REMOVED IN MANNER AND AT A FREQUENCY TO MINIMIZE OFF-SITE IMPACTS. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 2.11 CHEMICAL EROSION AND SEDIMENT CONTROL BMPS POLYMERS, FLOCCULANTS, OR OTHER SEDIMENTATION TREATMENT CHEMICALS MUST BE APPLIED AFTER CONVENTIONAL EROSION AND SEDIMENT CONTROL DEVICES ARE UTILIZED. CHEMICALS MAY ONLY BE APPLIED WHERE TREATED STORMWATER IS DIRECTED TO A SEDIMENT CONTROL SYSTEM WHICH ALLOWS FOR FILTRATION OR SETTLEMENT OF THE FLOC PRIOR TO DISCHARGE. CONSIDERATION MUST BE GIVEN WHEN SELECTING CHEMICALS TO THE EXPECTED SOIL TYPES TO BE EXPOSED DURING CONSTRUCTION, AND TO THE EXPECTED TURBIDITY, PH AND FLOW RATE OF STORMWATER FLOWING INTO THE CHEMICAL TREATMENT SYSTEM OR AREA. IF CHEMICALS ARE PART OF THE EROSION CONTROL PLAN, THEY MUST BE USED IN ACCORDANCE WITH ACCEPTED ENGINEERING PRACTICES, AND WITH DOSING SPECIFICATION AND SEDIMENT REMOVAL DESIGN SPECIFICATIONS PROVIDED BY THE MANUFACTURER OR PROVIDER/SUPPLIER OF THE APPLICABLE CHEMICALS. SECTION 3: DEWATERING & BASIN DRAINING 3.1 DEWATERING AND BASIN DRAINING ALLOWABLE NON-STORMWATER DISCHARGES, AS DEFINED BY THE GENERAL PERMIT, ARE LIMITED TO DEWATERING AND BASIN DRAINING. DEWATERING OR BASIN DRAINING THAT MAY HAVE TURBID OR SEDIMENT LADEN DISCHARGE WATER MUST BE DISCHARGED TO A TEMPORARY OR PERMANENT SEDIMENTATION BASIN ON THE PROJECT SITE WHENEVER POSSIBLE. IF THE WATER CANNOT BE DISCHARGED TO A SEDIMENTATION BASIN PRIOR TO ENTERING THE SURFACE WATER, IT MUST BE TREATED WITH THE APPROPRIATE BMPS, SUCH THAT THE DISCHARGE DOES NOT ADVERSELY AFFECT THE RECEIVING WATER OR DOWNSTREAM LANDOWNERS. THE CONTRACTOR MUST ENSURE THAT DISCHARGE POINTS ARE ADEQUATELY PROTECTED FROM EROSION AND SCOUR. THE DISCHARGE MUST BE DISPERSED OVER NATURAL ROCK RIPRAP, SAND BAGS, PLASTIC SHEETING OR OTHER ACCEPTED ENERGY DISSIPATION MEASURES. ADEQUATE SEDIMENTATION CONTROL MEASURES ARE REQUIRED FOR DISCHARGE WATER THAT CONTAINS SUSPENDED SOLIDS. ALL WATER FROM DEWATERING OR BASIN DRAINING MUST BE DISCHARGED IN A MANNER THAT DOES NOT CAUSE NUISANCE CONDITIONS, EROSION IN RECEIVING CHANNELS OR ON DOWNSLOPE PROPERTIES, OR INUNDATION IN WETLANDS CAUSING SIGNIFICANT ADVERSE IMPACT TO THE WETLAND. IF THE CONTRACTOR ELECTS TO UTILIZE FILTERS WITH BACKWASH WATER, THE CONTRACTOR MUST HAUL THE BACKWASH WATER AWAY FOR DISPOSAL, RETURN THE BACKWATER TO THE BEGINNING OF THE TREATMENT PROCESS, OR INCORPORATE THE BACKWASH WATER INTO THE SITE IN A MANNER THAT DOES NOT CAUSE EROSION. THE CONTRACTOR MUST REPLACE AND CLEAN THE FILTER MEDIA USED IN DEWATERING DEVICES WHEN REQUIRED TO RETAIN ADEQUATE FUNCTION. CONTRACTOR SHALL OBTAIN A WATER USE (APPROPRIATION) PERMIT FROM THE MINNESOTA DNR FOR DEWATERING ACTIVITIES THAT WILL WITHDRAW MORE THAN 10,000 GALLONS OF WATER PER DAY OR 1 MILLION GALLONS PER YEAR. SECTION 4: GOOD HOUSEKEEPING BMPS 4.1 MATERIAL HANDLING AND WASTE MANAGEMENT 1.SOLID WASTE DISPOSAL - NO SOLID MATERIALS, INCLUDING CONSTRUCTION AND DEMOLITION MATERIALS, COLLECTED SEDIMENT, ASPHALT AND CONCRETE MILLINGS, SHALL BE ALLOWED TO BE CARRIED FROM THE SITE WITH STORM WATER. ALL SOLID WASTE, INCLUDING DISPOSABLE MATERIALS INCIDENTAL TO THE MAJOR CONSTRUCTION ACTIVITIES, MUST BE COLLECTED AND PLACED IN CONTAINERS. THE CONTAINERS WILL BE EMPTIED PERIODICALLY BY A CONTRACT TRASH DISPOSAL SERVICE AND HAULED AWAY FROM THE SITE. DISPOSAL OF SOLID WASTES MUST COMPLY WITH MPCA REQUIREMENTS. 2.GROUNDWATER PROTECTION - SUBSTANCES THAT HAVE THE POTENTIAL FOR POLLUTING SURFACE AND/OR GROUNDWATER MUST BE CONTROLLED BY WHATEVER MEANS NECESSARY IN ORDER TO ENSURE THAT THEY DO NOT DISCHARGE FROM THE SITE. AS AN EXAMPLE, SPECIAL CARE MUST BE EXERCISED DURING EQUIPMENT FUELING AND SERVICING OPERATIONS. IF A SPILL OCCURS, IT MUST BE CONTAINED AND DISPOSED OF SO THAT IT WILL NOT FLOW FROM THE SITE OR ENTER GROUNDWATER, EVEN IF THIS REQUIRES REMOVAL, TREATMENT, AND DISPOSAL OF SOIL. IN THIS REGARD, POTENTIALLY POLLUTING SUBSTANCES SHOULD BE HANDLED IN A MANNER CONSISTENT WITH THE IMPACT THEY REPRESENT. 3.SANITARY FACILITIES - ALL PERSONNEL INVOLVED WITH CONSTRUCTION ACTIVITIES MUST COMPLY WITH STATE AND LOCAL SANITARY SEPTIC SYSTEM REGULATIONS. PORTABLE TOILETS MUST BE POSITIONED SO THAT THEY ARE SECURE AND WILL NOT BE TIPPED OR KNOCKED OVER. TEMPORARY SANITARY FACILITIES WILL BE PROVIDED AT THE SITE THROUGHOUT THE CONSTRUCTION PHASE WHERE REQUIRED BY STATE OR LOCAL REGULATIONS. THEY MUST BE UTILIZED BY ALL CONSTRUCTION PERSONNEL AND BE SERVICED BY A COMMERCIAL OPERATOR. 4.2 ESTABLISH PROPER STORAGE, HANDLING & DISPOSAL PRACTICES HAZARDOUS MATERIALS & TOXIC WASTE (INCLUDING OIL, DIESEL FUEL, GASOLINE, HYDRAULIC FLUIDS, PAINT SOLVENTS, PETROLEUM-BASED PRODUCTS, WOOD PRESERVATIVES, ADDITIVES, CURING COMPOUNDS, AND ACIDS) MUST BE STORED IN WATERPROOF CONTAINERS WITH SECONDARY CONTAINMENT, AND THEIR LOCATION(S) MUST BE NOTED ON THE SWPPP MAP. EXCEPT DURING APPLICATION, THE CONTENTS MUST BE KEPT IN TRUCKS OR WITHIN STORAGE FACILITIES IN ACCORDANCE WITH SECTION 12.4 OF THE GENERAL PERMIT. STORAGE AND DISPOSAL OF HAZARDOUS WASTE MUST BE IN COMPLIANCE WITH MCPA REGULATIONS. RUNOFF CONTAINING SUCH MATERIAL MUST BE COLLECTED, REMOVED FROM THE SITE, TREATED, AND DISPOSED AT AN APPROVED SOLID WASTE OR CHEMICAL DISPOSAL FACILITY. BUILDING PRODUCTS THAT HAVE THE POTENTIAL TO LEACH POLLUTANTS AND PESTICIDES, HERBICIDES, INSECTICIDES, FERTILIZERS, TREATMENT CHEMICALS AND LANDSCAPE MATERIALS MUST BE UNDER COVER BY PLASTIC SHEETING OR TEMPORARY ROOFS TO PREVENT DISCHARGE, OR PROTECTED BY SIMILAR EFFECTIVE MEANS TO PREVENT CONTACT WITH STORMWATER. 4.3 DESIGNATE WASHOUT AREAS THE CONTRACTOR SHALL DESIGNATE AREAS FOR CONCRETE AND OTHER (STUCCO, PAINT, FOR RELEASE OILS, CURING COMPOUNDS AND OTHER CONSTRUCTION MATERIALS RELATED TO THE CONSTRUCTION ACTIVITY) WASHOUTS, AND NOTE THE LOCATIONS ON THE SITE MAP. ALL LIQUID AND SOLID WASTES GENERATED BY WASHOUT OPERATIONS MUST BE CONTAINED IN A LEAK PROOF CONTAINMENT FACILITY OR IMPERMEABLE LAYER. A COMPACTED CLAY LINER IS NOT AN ACCEPTABLE IMPERMEABLE LAYER. THE LIQUID AND SOLID WASTES MUST NOT CONTACT THE GROUND, AND THERE MUST NOT BE RUNOFF FROM THE WASHOUT OPERATIONS OR AREAS. LIQUID AND SOLID WASTE MUST BE DISPOSED OF PROPERLY AND IN COMPLIANCE WITH MPCA REGULATIONS. A SIGN MUST BE INSTALLED ADJACENT TO EACH WASHOUT FACILITY TO INFORM SITE WORKERS TO UTILIZE PROPER FACILITIES FOR DISPOSAL OF CONCRETE AND OTHER WASTES. BMP DESCRIPTION: CONCRETE WASHOUT INSTALLATION SCHEDULE: PRIOR TO CONCRETE WORK. MAINTENANCE AND INSPECTION REQUIREMENTS: INSPECT CONCRETE WASHOUTS FOR EVIDENCE OF DISCHARGE EVERY 7 DAYS OR WITHIN 24 HOURS AFTER A 0.5” 24-HOUR RAIN EVENT. REPAIR, REPLACE OR SUPPLEMENT NON-FUNCTIONING CONCRETE WASHOUTS WITHIN 3 DAYS OR BY THE NEXT USE, WHICHEVER COMES FIRST. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): 4.4 ESTABLISH PROPER EQUIPMENT/VEHICLE FUELING AND MAINTENANCE PRACTICES THE CONTRACTOR SHALL DESIGNATE AREAS FOR EQUIPMENT FUELING, CLEANING, MAINTENANCE AND REPAIR, AND NOTE THE LOCATION(S) ON THE SWPPP SITE MAPS. RUNOFF MUST BE CONTAINED WITHIN THE DESIGNATED AREAS (I.E. THROUGH USE OF A TEMPORARY BERM). THE AREAS MUST NOT BE LOCATED IN ANY SURFACE WATER. SPECIAL CARE MUST BE EXERCISED DURING EQUIPMENT FUELING AND SERVICING OPERATIONS. IF A SPILL OCCURS, IT MUST BE CONTAINED AND DISPOSED OF SO THAT IT WILL NOT FLOW FROM THE SITE OR ENTER GROUNDWATER, EVEN IF THIS REQUIRES REMOVAL, TREATMENT, AND DISPOSAL OF SOIL. IT IS THE CONTRACTORS RESPONSIBILITY TO ENSURE THAT ADEQUATE SUPPLIES ARE AVAILABLE AT ALL TIMES TO CLEAN UP DISCHARGED MATERIALS AND THAT AN APPROPRIATE DISPOSAL METHOD IS AVAILABLE FOR RECOVERED SPILLED MATERIALS. NO ENGINE DEGREASING IS ALLOWED ON SITE. 4.5 CONTROL EQUIPMENT/VEHICLE WASHING THE CONTRACTOR SHALL DESIGNATE LOCATION(S) FOR VEHICLE WASHING, AND NOTE THE LOCATION(S) ON THE SWPPP SITE MAP. RUNOFF FROM THE WASHING AREA MUST BE CONTAINED IN A SEDIMENT BASIN OR OTHER SIMILARLY EFFECTIVE CONTROLS AND WASTE FROM THE WASHING ACTIVITY MUST BE PROPERLY DISPOSED OF. THE CONTRACTOR MUST PROPERLY USE AND STORE SOAPS, DETERGENTS AND SOLVENTS. ENGINE DEGREASING OF TRUCKS AND OTHER CONSTRUCTION VEHICLES IS ALSO PROHIBITED. 4.6 SPILL PREVENTION AND CONTROL PLAN 1.ACCIDENTAL SPILL - DISCHARGE OF OIL OR OTHER HAZARDOUS SUBSTANCES IS SUBJECT TO REPORTING AND CLEAN UP REQUIREMENTS. IN CASE OF AN ACCIDENTAL SPILL, THE MINNESOTA POLLUTION CONTROL AGENCY IS TO BE NOTIFIED AT THEIR 24-HOUR TELEPHONE NUMBER: 651-649-5451. REFER TO SECTION 12 OF THE GENERAL PERMIT. 2.GROUNDWATER PROTECTION - SUBSTANCES THAT HAVE THE POTENTIAL FOR POLLUTING SURFACE AND/OR GROUNDWATER MUST BE CONTROLLED BY WHATEVER MEANS NECESSARY IN ORDER TO ENSURE THAT THEY DO NOT DISCHARGE FROM THE SITE. AS AN EXAMPLE, SPECIAL CARE MUST BE EXERCISED DURING EQUIPMENT FUELING AND SERVICING OPERATIONS. IF A SPILL OCCURS, IT MUST BE CONTAINED AND DISPOSED OF SO THAT IT WILL NOT FLOW FROM THE SITE OR ENTER GROUNDWATER, EVEN IF THIS REQUIRES REMOVAL, TREATMENT, AND DISPOSAL OF SOIL. IN THIS REGARD, POTENTIALLY POLLUTING SUBSTANCES SHOULD BE HANDLED IN A MANNER CONSISTENT WITH THE IMPACT THEY REPRESENT. SECTION 5: POST-CONSTRUCTION BMPS THE PROPOSED GALPIN INDUSTRIAL SITE WILL MEET THE STORMWATER REQUIREMENTS OF THE CITY OF CHANHASSEN BY NOT EXCEEDING THE IMPERVIOUS COVERAGE REQUIREMENTS OF THE PUD AND DISCHARGING TO THE EXISTING REGIONAL FACILITY.THE PROPOSED PROJECT WILL INCLUDE THE ADDITION OF RAIN GARDENS TO THE SITE TO AID IN CONVEYANCE AND TREATMENT PRIOR TO DISCHARGE TO REGIONAL FACILITIES SIZED TO ACCOMMODATE FUTURE DEVELOPMENT OF THE LOT. BMP DESCRIPTION: SUMP MANHOLE INSTALLATION SCHEDULE: ALONG WITH STORM SEWER NETWORK MAINTENANCE AND INSPECTION REQUIREMENTS: PRACTICE SHOULD BE INSPECTED (AND CLEANED OUT IF DEEMED NECESSARY) SEMI-ANNUALLY TO ENSURE THAT SEDIMENT IS NOT BEGINNING TO WASH OUT DURING STORM EVENTS. DEVICES SHOULD BE CLEANED OUT AT LEAST ONCE PER YEAR OR AS NEEDED. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): BMP DESCRIPTION: INFILTRATION BASIN INSTALLATION SCHEDULE: AFTER SITE IS STABILIZED MAINTENANCE AND INSPECTION REQUIREMENTS: NO HEAVY EQUIPMENT TO BE PLACED IN THESE AREAS, MINIMIZING THE COMPACTION. PERIODIC CHECK OF FLOW CONDITIONS TO TRACK DRAWDOWN OF THE WATER IN THE BASIN. THE DEVICE WILL BE INSPECTED AND CLEARED OF SEDIMENT BUILD UP TWICE PER YEAR AND AS NEEDED. PLANTED VEGETATION ALSO NEEDS TO BE INSPECTED PERIODICALLY AND REPLACED AS NECESSARY. INSPECTION WILL ALSO INCLUDE CHECKING FOR ANY PROBLEMATIC EROSION TAKING PLACE ON THE SLOPES OF THE BASIN. EROSION ISSUES WILL BE REPAIRED AS THEY ARE FOUND. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): BMP DESCRIPTION: FILTRATION BASIN INSTALLATION SCHEDULE: THE FILTRATION BASIN WILL BE INSTALLED DURING THE INITIAL GRADING FOR THE SITE. THE STORM SEWER SYSTEM WILL THEN BE CONNECTED INTO THE FILTRATION BASIN. MAINTENANCE AND INSPECTION REQUIREMENTS: ONCE CONSTRUCTION IS COMPLETE, THE BASIN WILL BE INSPECTED AND CLEARED OF ANY SEDIMENT BUILD-UP TWICE PER YEAR AND AS NEEDED. INSPECTION WILL ALSO INCLUDE CHECKING FOR EROSION ISSUES ALONG THE SLOPES OF THE BASIN AND CLEANING ANY DEBRIS FROM THE INLET PIPES. RESPONSIBLE STAFF (CONTRACTOR TO COMPLETE): SECTION 6: INSPECTIONS 6.1 INSPECTIONS 1.INSPECTION FREQUENCY AND RESPONSIBILITY [OPTION 1 - CONTRACTOR RESPONSIBLE FOR INSPECTIONS] BETWEEN THE TIME THIS SWPPP IS IMPLEMENTED AND FINAL SITE STABILIZATION IS ACHIEVED AND THE NOTICE OF TERMINATION FILED WITH THE MPCA, ALL DISTURBED AREAS AND POLLUTANT CONTROLS MUST BE INSPECTED AT LEAST ONCE EVERY SEVEN CALENDAR DAYS AND WITHIN 24 HOURS FOLLOWING A RAINFALL OF 0.5 INCHES OR GREATER. THE PURPOSE OF SITE INSPECTIONS IS TO ASSESS PERFORMANCE OF POLLUTANT CONTROLS. THE INSPECTIONS WILL BE CONDUCTED BY THE CONTRACTOR'S DESIGNATED REPRESENTATIVE. BASED ON THESE INSPECTIONS, THE CONTRACTOR WILL DECIDE WHETHER IT IS NECESSARY TO MODIFY THIS SWPPP, ADD OR RELOCATE STRUCTURAL BMPS, OR WHATEVER ELSE MAY BE NEEDED IN ORDER TO PREVENT POLLUTANTS FROM LEAVING THE SITE VIA STORM WATER RUNOFF. IF THE SWPPP REQUIRES MODIFICATION, THOSE CHANGES TO THE SWPPP MUST BE DOCUMENTED. THE CONTRACTOR HAS THE DUTY TO CAUSE POLLUTANT CONTROL MEASURES TO BE REPAIRED, MODIFIED, MAINTAINED, SUPPLEMENTED, OR WHATEVER ELSE IS NECESSARY IN ORDER TO ACHIEVE EFFECTIVE POLLUTANT CONTROL. 2. INSPECTION PROCEDURES - EXAMPLES OF PARTICULAR ITEMS TO EVALUATE DURING SITE INSPECTIONS ARE LISTED BELOW. THIS LIST IS NOT INTENDED TO BE COMPREHENSIVE. DURING EACH INSPECTION THE INSPECTOR MUST EVALUATE OVERALL POLLUTANT CONTROL SYSTEM PERFORMANCE AS WELL AS PARTICULAR DETAILS OF INDIVIDUAL SYSTEM COMPONENTS. ADDITIONAL FACTORS SHOULD BE CONSIDERED AS APPROPRIATE TO THE CIRCUMSTANCES. A. PRE-INSPECTION PREPARATION: 1. INSPECTORS SHOULD BE FAMILIAR WITH THE SWPPP, INCLUDING THE EROSION AND SEDIMENT CONTROL PLANS, PAST INSPECTION REPORTS, AND MAINTENANCE LOGS. 2. PAY SPECIAL ATTENTION TO STORM WATER DISCHARGE TO SPECIAL/IMPAIRED WATERS AND WETLANDS; DISCHARGES TO SPECIAL/IMPAIRED WATERS AND WETLANDS HAVE ADDITIONAL REQUIREMENTS THAT ARE DESCRIBED IN SECTION 23 OF THE GENERAL PERMIT, AND ADDRESSED IN THIS SWPPP. B. SITE ENTRY: 1. BEFORE ENTERING THE SITE, OBSERVE THE SURROUNDINGS AND VARIOUS STAGES OF CONSTRUCTION. NOTE AREAS FOR IN-DEPTH REVIEW AND ANY POTENTIAL ISSUES. 2. THIS IS A GOOD TIME TO VIEW CONSTRUCTION SITE VEHICLE TRACKING PAD LOCATIONS AND PERIMETER CONTROLS. C. RECORDS REVIEW: 1. VERIFY THAT A COPY OF THE SWPPP AND APPLICATION FOR THE NPDES STORM WATER PERMIT, AND COPIES OF ALL CONSTRUCTION SITE INSPECTIONS ARE ON SITE. 2. VERIFY THAT THE TIMING FOR INSTALLATION OF ALL EROSION PREVENTION AND SEDIMENT CONTROL BMPS, AS WELL AS CONSTRUCTION PHASING, IS GENERALLY BEING FOLLOWED. 3. SWPPPS ARE INTENDED TO BE DYNAMIC DOCUMENTS, VERIFY THAT AMENDMENTS OR CHANGES TO THE SWPPP ARE BEING MADE WHEN: A.A CHANGE IN DESIGN, CONSTRUCTION, OPERATION, MAINTENANCE, WEATHER OR SEASONAL CONDITIONS HAVE A SIGNIFICANT EFFECT ON STORM WATER DISCHARGES B. INSPECTIONS INDICATE THE SWPPP IS NOT EFFECTIVE C. THE SWPPP IS NOT CONSISTENT WITH THE TERMS OF THE GENERAL PERMIT D. SITE INSPECTION (NOTE TIMELINES FOR MAINTENANCE INCLUDED IN INSPECTION/MAINTENANCE REPORT) 1. INSPECT DISCHARGE POINTS DOWNSTREAM AND OFF-SITE AREAS FOR SIGNS OF IMPACT. 2. INSPECT PERIMETER CONTROLS: A. HAVE PERIMETER CONTROLS BEEN PROPERLY INSTALLED AND MAINTAINED? B. ARE VEHICLE TRACKING PADS FUNCTIONING PROPERLY? ARE ADDITIONAL ENTRANCES/EXITS BEING USED THAT ARE NOT STABILIZED? C. ALL STORM DRAINS MUST BE PROTECTED AND TEMPORARY STOCKPILES MUST HAVE SEDIMENT CONTROLS INSTALLED. D. ALL EXPOSED SOILS MUST HAVE TEMPORARY OR PERMANENT EROSION PROTECTION WITHIN 7 DAYS OF INACTIVITY. 3. COMPARE BMPS IN THE SWPPP WITH CONSTRUCTION SITE CONDITIONS: ARE REQUIRED BMPS IN PLACE; ARE ADDITIONAL BMPS NEEDED; ARE BMPS IN PLACE PROPERLY INSTALLED AND MAINTAINED? 4. INSPECT AREAS THAT HAVE BEEN DISTURBED AND ARE NOT CURRENTLY BEING WORKED. ANY UNSEEDED OR UNMULCHED BARE AREAS THAT HAVE BEEN IDLE FOR 7 DAYS SHOULD BE NOTED. 5. INSPECT AREAS WITH FINAL STABILIZATION. IN ORDER FOR FINAL STABILIZATION TO BE ACHIEVED, AREAS MUST HAVE A UNIFORM COVER WITH A DENSITY OF 70% OVER ENTIRE AREA. TEMPORARY BMPS SHOULD BE REMOVED AND AREAS DISTURBED BY REMOVAL SEEDED AS NECESSARY. E. EXIT INTERVIEW: 1. DEBRIEF THE PERSON IN CHARGE. EXPLAIN THE IDENTIFIED DEFICIENCIES AND ANY AREAS OF CONCERN. F. A COPY OF THE COMPLETED INSPECTION REPORT MUST BE KEPT WITH THE SWPPP ON SITE. THE INSPECTION REPORT USED SHOULD INCLUDE, AT A MINIMUM, THE FOLLOWING: ·DATE & TIME OF INSPECTION ·NAME OF INSPECTOR(S) ·FINDINGS OF INSPECTIONS AND RECOMMENDATIONS FOR CORRECTIVE ACTIONS ·CORRECTIVE ACTIONS TAKEN, INCLUDING DATES, TIMES AND NAMES OF PARTY COMPLETING MAINTENANCE ·DATE & AMOUNT OF RAINFALL ·RECORD OF ALL POINTS OF DISCHARGE FROM THE PROPERTY AND DESCRIPTION OF DISCHARGE ·NOTE TO UPDATE THE SWPPP 6.2 DELEGATION OF AUTHORITY DULY AUTHORIZED REPRESENTATIVE(S) OR POSITION(S): COMPANY OR ORGANIZATION NAME: NAME: POSITION: ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: FAX/EMAIL: 6.3 CORRECTIVE ACTION LOG THE INSPECTION/MAINTENANCE FORM, AVAILABLE UPON REQUEST, INCORPORATES BOTH INSPECTION AND MAINTENANCE REPORTING INTO A SINGLE FORM. THIS FORM ALSO SPECIFIES THE TIME ALLOWED FOR CORRECTIONS TO BE PERFORMED. IF THE PARTY PERFORMING INSPECTIONS CHOOSES TO USE ANOTHER INSPECTION FORM, A SEPARATE CORRECTIVE ACTION LOG MUST BE PROVIDED. SECTION 7: RECORD KEEPING AND TRAINING 7.1 RECORDKEEPING RECORD RETENTION - THE OWNER MUST KEEP THE SWPPP INCLUDING ALL CHANGES MADE TO IT DURING CONSTRUCTION (SEE SECTION 7.2 OF THIS SWPPP), ALONG WITH THE FOLLOWING ADDITIONAL RECORDS ON FILE FOR THREE YEARS AFTER COMPLETION OF THE CONSTRUCTION PROJECT (FINAL STABILIZATION AND NOTICE OF TERMINATION): 1.ANY OTHER STORMWATER RELATED PERMITS REQUIRED FOR THE PROJECT 2.RECORDS OF ALL INSPECTIONS AND MAINTENANCE CONDUCTED DURING CONSTRUCTION 3.ALL PERMANENT OPERATION AND MAINTENANCE AGREEMENTS THAT HAVE BEEN IMPLEMENTED, INCLUDING ALL RIGHT OF WAY, CONTRACTS, COVENANTS AND OTHER BINDING REQUIREMENTS REGARDING PERPETUAL MAINTENANCE 4.ALL REQUIRED CALCULATIONS FOR DESIGN OF THE TEMPORARY AND PERMANENT STORM WATER MANAGEMENT SYSTEMS 7.2 AMENDMENTS THE CONTRACTOR SHALL KEEP A RECORD LOG OF ALL MODIFICATIONS TO THE SWPPP. AN EXAMPLE OF A SWPPP UPDATE LOG FORM CAN BE PROVIDED UPON REQUEST. MODIFICATIONS TO THE SWPPP - THIS SWPPP INTENDS TO CONTROL WATER-BORNE AND LIQUID POLLUTANT DISCHARGES BY SOME COMBINATION OF INTERCEPTION, FILTRATION, AND CONTAINMENT. THE GENERAL CONTRACTOR AND SUBCONTRACTORS IMPLEMENTING THIS SWPPP MUST REMAIN ALERT TO THE NEED TO PERIODICALLY REFINE AND UPDATE THE SWPPP IN ORDER TO ACCOMPLISH THE INTENDED GOALS. THIS SWPPP MUST BE AMENDED AS NECESSARY DURING THE COURSE OF CONSTRUCTION IN ORDER TO KEEP IT CURRENT WITH THE POLLUTANT CONTROL MEASURES UTILIZED AT THE SITE. AMENDING THE SWPPP DOES NOT MEAN THAT IT HAS TO BE REPRINTED. IT IS ACCEPTABLE TO ADD ADDENDA, SKETCHES, NEW SECTIONS, AND/OR REVISED DRAWINGS. THIS SWPPP MUST BE UPDATED AS NECESSARY TO INCLUDE ADDITIONAL REQUIREMENTS, SUCH AS ADDITIONAL OR MODIFIED BMPS, DESIGNED TO CORRECT PROBLEMS IDENTIFIED OR ADDRESS SITUATIONS WHENEVER: 1.THERE IS A CHANGE IN DESIGN, CONSTRUCTION, OPERATION, MAINTENANCE, WEATHER OR SEASONAL CONDITIONS THAT HAS A SIGNIFICANT EFFECT ON THE DISCHARGE OF POLLUTANTS TO SURFACE WATERS OR UNDERGROUND WATERS. 2.INSPECTIONS OR INVESTIGATIONS BY SITE OPERATORS, LOCAL, STATE OR FEDERAL OFFICIALS INDICATE THE SWPPP IS NOT EFFECTIVE IN ELIMINATING OR SIGNIFICANTLY MINIMIZING THE DISCHARGE OF POLLUTANTS TO SURFACE WATERS OR UNDERGROUND WATERS OR THAT THE DISCHARGES ARE CAUSING WATER QUALITY STANDARD EXCEEDANCES. 3.THE SWPPP IS NOT ACHIEVING THE GENERAL OBJECTIVES OF CONTROLLING POLLUTANTS IN STORM WATER DISCHARGES ASSOCIATED WITH CONSTRUCTION ACTIVITY, OR THE SWPPP IS NOT CONSISTENT WITH THE TERMS AND CONDITIONS OF THE GENERAL PERMIT. 4.THE MPCA HAS DETERMINED THAT THE PROJECT'S STORM WATER DISCHARGES MAY CAUSE OR CONTRIBUTE TO NON-ATTAINMENT OF ANY APPLICABLE WATER STANDARD, OR THAT THE SWPPP DOES NOT INCORPORATE REQUIREMENTS RELATED TO AN APPROVED TOTAL MAXIMUM DAILY LOAD (TMDL) IMPLEMENTATION PLAN. IN THIS CASE, THE SWPPP MUST BE UPDATED OR A SUPPLEMENTAL BMP ACTION PLAN DEVELOPED TO ADDRESS THE IDENTIFIED CONCERNS. 7.3 TRAINING THE PERMITTEE(S) MUST FULFILL TRAINING REQUIREMENTS AND INCLUDE RECORDS OF TRAINING IN THE SWPPP. REFRESHER TRAINING MUST BE ATTENDED EVERY THREE YEARS STARTING THREE YEARS, FROM THE ISSUANCE OF THE 2018 GENERAL PERMIT (ISSUED 8/1/18). INDIVIDUALS REQUIRED TO BE TRAINED INCLUDE: 1.INDIVIDUALS PREPARING THE SWPPP 2.INDIVIDUALS OVERSEEING IMPLEMENTATION OF, REVISING, AND AMENDING THE SWPPP AND INDIVIDUALS PERFORMING INSPECTIONS. ONE OF THESE INDIVIDUALS MUST BE AVAILABLE FOR AN ON SITE INSPECTION WITHIN 72 HOURS UPON REQUEST BY THE MPCA. 3.INDIVIDUALS PERFORMING OR SUPERVISING THE INSTALLATION, MAINTENANCE AND REPAIR OF BMPS. AT LEAST ONE INDIVIDUAL ON A PROJECT MUST BE TRAINED IN THESE JOB DUTIES. THE CONTENT AND EXTENT OF TRAINING MUST BE COMMENSURATE WITH THE INDIVIDUAL'S JOB DUTIES AND RESPONSIBILITIES WITH REGARD TO ACTIVITIES COVERED UNDER THE GENERAL PERMIT. AT LEAST ONE INDIVIDUAL TRAINED IN THE JOB DUTIES LISTED ABOVE MUST BE PRESENT ON THE SITE OR AVAILABLE TO THE SITE IN 72 HOURS. TRAINING DOCUMENTATION MUST INCLUDE: 1.NAMES OF PERSONNEL ASSOCIATED WITH THE PROJECT THAT ARE REQUIRED TO BE TRAINED 2.DATES OF TRAINING AND NAMES OF INSTRUCTOR AND ENTITY PROVIDING TRAINING 3.CONTENT OF TRAINING COURSE, INCLUDING NUMBER OF HOURS OF TRAINING 4.DOCUMENTATION MUST BE KEPT WITH THE SWPPP. TRAINING RECORD/CERTIFICATION TEMPLATE IS AVAILABLE UPON REQUEST. INDIVIDUALS MUST BE TRAINED BY LOCAL, STATE, FEDERAL AGENCIES, PROFESSIONAL ORGANIZATIONS, OR OTHER ENTITIES WITH EXPERTISE IN EROSION PREVENTION, SEDIMENT CONTROL, OR PERMANENT STORMWATER MANAGEMENT SUCH AS THE UNIVERSITY OF MINNESOTA, MINNESOTA EROSION CONTROL ASSOCIATION, SOIL AND WATER CONSERVATION DISTRICTS, OR THE MPCA. SECTION 8: FINAL STABILIZATION / PERMIT TERMINATION FINAL STABILIZATION - TO ACHIEVE FINAL STABILIZATION OF THE SITE, THE CONTRACTOR WILL IMPLEMENT THE FOLLOWING MEASURES AFTER ALL SOIL DISTURBING ACTIVITIES AT THE SITE HAVE BEEN COMPLETED. 1.ALL SOILS MUST BE STABILIZED BY A UNIFORM PERENNIAL VEGETATIVE COVER WITH A DENSITY OF 70 PERCENT OVER THE ENTIRE PERVIOUS SURFACE AREA, OR BY OTHER EQUIVALENT MEANS NECESSARY TO PREVENT SOIL FAILURE UNDER EROSIVE CONDITIONS. REFER TO LANDSCAPING PLANS/SPECIFICATIONS FOR TYPE OF VEGETATIVE COVER. 2.THE PERMANENT STORMWATER MANAGEMENT SYSTEM IS CONSTRUCTED, MEETS ALL REQUIREMENTS IN SECTIONS 15, 16, 17, 18, AND 19 OF THE GENERAL PERMIT AND IS OPERATING AS DESIGNED. ALL SEDIMENT HAS BEEN REMOVED FROM CONVEYANCE SYSTEMS AND DITCHES ARE STABILIZED WITH PERMANENT COVER. 3.ALL TEMPORARY EROSION PREVENTION AND SEDIMENT CONTROL BMPS MUST BE REMOVED. 4.FOR CONSTRUCTION PROJECTS ON LAND USED FOR AGRICULTURAL PURPOSES FINAL STABILIZATION MAY BE ACCOMPLISHED BY RETURNING THE DISTURBED LAND TO ITS PRECONSTRUCTION AGRICULTURAL USE. 5.FOR RESIDENTIAL CONSTRUCTION ONLY, INDIVIDUAL LOTS ARE CONSIDERED FINALLY STABILIZED IF THE STRUCTURE(S) ARE FINISHED AND TEMPORARY EROSION PROTECTION AND DOWNGRADIENT PERIMETER CONTROL HAS BEEN COMPLETED AND THE RESIDENCE HAS BEEN SOLD TO THE HOMEOWNER. ADDITIONALLY, THE PERMITTEE HAS DISTRIBUTED THE MPCA'S “HOMEOWNER FACT SHEET” TO THE HOMEOWNER TO INFORM THE HOMEOWNER OF THE NEED FOR, AND BENEFITS OF, PERMANENT COVER. PERMIT TERMINATION - TO ACHIEVE PERMIT TERMINATION FOR THE SITE, PERMITTEES MUST COMPLY WITH SECTIONS 4 & 13 OF THE GENERAL PERMIT. 147 PROPOSED BUILDING 33,283 S.F. FFE=963.0 NO PARKINGNO PARKINGTT5 10 101 0 10 BLOCK 2 LOT 3 DRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT GALPIN COURTFOUND 1/2" IRON PIPE FOUND 1/2" IRON PIPE DRAINAGE AND UTILITY EASEMENT RE:953.95 IE:947.05 NE IE:946.37 SW FES:945.36 RE:958.19 IE:949.35 SW NE SUMP:948.73 (FULL OF SAND) RE:957.74 IE:950.06 NE SW RE:960.14 IE:948.86 N S 1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1360 1361 1363 1362 1384 1383 1355 1364 PER SCHOELL & MADSON INC. RECORD PLANS RD 203A IE=953.00 STMH 201 RE=956.11 IE=949.45 W IE=949.49 SE CONNECT TO EXISTING STRUCTURE EX CBMH 100 RE=957.75 IE=953.00 NW IE=954.08 W IE=954.08 NE RD 203B IE=953.00 CBMH 203 RE=957.02 IE=951.68 NE IE=951.68 E IE=951.68 S CONNECT TO EXISTING STRUCTURE STMH200 RE=953.95 (EXS, FIELD VERIFY) IE=949.22 NW 124 LF - 18" HDPE @ 0.80% 132 LF - 12" PVC SCH 40 @ 1.00% 81 LF - 12" PVC SCH 40 @ 1.64% 107 LF - 10" HDPE @ 0.84% BUILDING CONNECTION3 RE=962.93 IE=951.14 E SMH2 RE=961.83 IE=950.50 W IE=950.50 E SANITARY CONNECTION IE=949.98 W 31 LF - 6" PVC SDR 26 @ 2.08% 25 LF - 6" PVC SDR 26 @ 2.08% HYDRANT 6" GATE VALVE 6" x 6" TEE EXISTING 8" WATERMAIN DRAWN PER PLAN FIELD VERIFY HYDRANT 6" GATE VALVE CONNECT TO EXISTING 8" PVC C-900 WATERMAIN STUB 8" GATE VALVE8" x 6" REDUCER 8" x 8" TEE 6" COMBINED DOMESTIC & FIRE PROTECTION WATER SERVICE 82 LF - 12" RCP @ 1.34% STMH 101 RE=960.47 IE=954.50 N IE=955.83 E IE=954.10 SE CBMH 202 RE=957.41 IE=950.69 N IE=950.69 E W/ 4' SUMP 124 LF - 18" HDPE @ 1.00% 24 LF - 18" RCP @ 1.10% RAISE EXISTING RE AND REPLACE EXISTING CASTING WITH BEEHIVE EXISTING 8" WATERMAIN DRAWN PER PLAN FIELD VERIFY EXISTING 8" WATERMAIN DRAWN PER PLAN FIELD VERIFY CONNECT TO EXISTING 8" PVC C-900 WATERMAIN STUB 8" GATE VALVE EX STMH RE=958.18 REPLACE EXISTING CASTING WITH SOLID CASTING 8" - 22.5° BEND 8" - 45° BEND 8" WATERMAIN STUB WITH 8"x 6" REDUCER AND 6" GATE VALVE 6" - 45° BEND 6" - 33.75° BEND 6" - 33.75° BEND 6" GATE VALVE 6" PV C C- 9 0 0 W M 8" PVC C-900 WM YD 101A RE=958.56 IE=955.92 N IE=955.92 W 14 LF - 8" HDPE @ 0.64% PEDS 102 RE=960.74 IE=955.40 NW IE=956.23 NE IE=956.15 SE IE=955.40 S 19 LF - 8" HDPE @ 0.50% YD 102B RE=960.00 IE=956.33 N IE=956.33 SW 105 LF - 8" HDPE @ 1.56% YD 103 RE=961.00 IE=957.39 N IE=957.03 E IE=957.03 SE 21 LF - 6" HDPE @ 0.53% 19 LF - 8" HDPE @ 0.50% YD 102A RE=959.40 IE=956.24 S IE=956.24 NW 24 LF - 6" HDPE @ 0.50% 24 LF - 6" HDPE @ 0.50% 36 LF - 6" HDPE @ 0.50% 31 LF - 6" HDPE @ 0.50% 34 LF - 6" HDPE @ 0.50% 32 LF - 6" HDPE @ 0.50% 23 LF - 6" HDPE @ 0.50% YD 103A RE=960.50 IE=957.14 SE IE=957.14 W CONTRACTOR SHALL REMOVE END OF EXISTING PIPE TO NEAREST JOINT IF NECESSARY TO CONSTRUCT A WATERTIGHT JOINT IN ACCORDANCE WITH CITY AND MANUFACTURER SPECIFICATIONS. CONNECTION SHALL BE TESTED IN ACCORDANCE WITH CITY SPECIFICATIONS. NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:49:35 PML:\PROJECTS\52152\CAD\SHEETS\52152-C6.01-UTIL.DWG:C6.01 UTILITY PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH UTILITY PLAN C6.01 NUMBER TYPE CASTING* 101 STORM MANHOLE R-1642 101A **POLYETHYLENE DRAINAGE STRUCTURE **GRATE 102 **POLYETHYLENE DRAINAGE STRUCTURE **SOLID 102A **POLYETHYLENE DRAINAGE STRUCTURE **GRATE 102B **POLYETHYLENE DRAINAGE STRUCTURE **GRATE 103 **POLYETHYLENE DRAINAGE STRUCTURE **GRATE 103A **POLYETHYLENE DRAINAGE STRUCTURE **GRATE 201 STORM MANHOLE R-1642 202 CATCH BASIN MANHOLE R-3067-VB 203 CATCH BASIN MANHOLE R-3067-VB *INDICATES NEENAH FOUNDRY CASTING NO., OR APPROVED EQUAL NOTE: CONTRACTOR AND THEIR SUPPLIER SHALL DETERMINE THE MINIMUM DIAMETER REQUIRED FOR EACH STORM SEWER STRUCTURE. **POLYETHYLENE DRAINAGE STRUCTURES AND INLINE DRAINS SHALL BE "NYLOPLAST" OR APPROVED EQUAL AND INSTALLED IN ACCORDANCE WITH MANUFACTURER SPECIFICATIONS **POLYETHYLENE DRAINAGE STRUCTURE AND INLINE DRAIN CASTINGS SHALL BE "NYLOPLAST" OR APPROVED EQUAL AND INSTALLED IN ACCORDANCE WITH MANUFACTURER SPECIFICATIONS THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE PLANS IS A UTILITY QUALITY LEVEL D. THIS QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF ASCE/CI 38-02, TITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." THE CONTRACTOR AND/OR SUBCONTRACTORS SHALL DETERMINE THE EXACT LOCATION OF ALL EXISTING UTILITIES BEFORE COMMENCING WORK, BY CONTACTING THE NOTIFICATION CENTER (GOPHER STATE ONE FOR MINNESOTA). THE CONTRACTOR AND/OR SUBCONTRACTOR AGREE TO BE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES, WHICH MIGHT BE OCCASIONED BY HIS OR HER FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL UTILITIES (UNDERGROUND AND OVERHEAD). IF THE CONTRACTOR ENCOUNTERS ANY DRAIN TILE WITHIN THE SITE, HE OR SHE SHALL NOTIFY THE ENGINEER WITH THE LOCATION, SIZE, INVERT AND IF THE TILE LINE IS ACTIVE. NO DRAIN TILE SHALL BE BACKFILLED WITHOUT APPROVAL FROM THE PROJECT ENGINEER. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. PROPOSED EXISTING LEGEND UTILITY CONSTRUCTION NOTES STORM SEWER STRUCTURE SCHEDULE 1.UTILITY CONSTRUCTION NOTES, SEE SHEET C1.02 UNDERGROUND GAS LINE UNDERGROUND TELEPHONE UNDERGROUND ELECTRIC DRAINTILE SANITARY SEWER FORCEMAIN (SAN.) STORM SEWER CONCRETE CURB WATERMAIN EASEMENT LINE 148 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:16:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C9.01-DTLS.DWG:C9.01 DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS DETAILS C9.01 STANDARD DUTY PAVEMENT HEAVY DUTY PAVEMENT NOTES: 1.THE PAVEMENT SECTIONS SHALL BE CONSTRUCTED IN ACCORDANCE WITH MNDOT "STANDARD SPECIFICATION FOR CONSTRUCTION", AND ALSO THE REQUIREMENTS OF THE OWNER'S GEOTECHNICAL CONSULTANT. 2.ALL THICKNESSES, AS SPECIFIED, ARE TO BE CONSIDERED MINIMUM DEPTHS, AFTER COMPACTION. 3.MN/DOT SPEC. 2357 BITUMINOUS TACK COAT SHALL BE PLACED BETWEEN SUCCESSIVE BITUMINOUS LIFTS AND AGAINST ABUTTING CONCRETE CURB EDGES. 2.5" BITUMINOUS BASE COURSE, MN/DOT 2360 SPNWB330F* 8" CLASS 5 AGGREGATE BASE, MN/DOT 3138 12" SELECT GRANULAR MATERIAL, MN/DOT 3149.2B APPROVED SUBGRADE 2" BITUMINOUS WEAR COURSE, MN/DOT 2360 SPWEA330F* 2" BITUMINOUS BASE COURSE, MN/DOT 2360 SPNWEB340F* 6" CLASS 5 AGGREGATE BASE, MN/DOT 3138 12" SELECT GRANULAR MATERIAL, MN/DOT 3149.2B APPROVED SUBGRADE 2" BITUMINOUS WEAR COURSE, MN/DOT 2360 SPWEA330F* N.T.S. * RECOMMENDED ASPHALT BINDER: PG 58V-34 HEAVY DUTY CONCRETE XX" PCC PAVEMENT, MN/DOT 2301* XX" CLASS 5 AGGREGATE BASE, MN/DOT 3138* APPROVED SUBGRADE GENERAL NOTES FOR CONCRETE CONSTRUCTION: 1.ALL THICKNESSES, AS SPECIFIED, ARE TO BE CONSIDERED MINIMUM DEPTHS AFTER COMPACTION. 2.MNDOT SPEC 2357 BITUMINOUS TACK COAT SHALL BE PLACED BETWEEN SUCCESSIVE BITUMINOUS LIFTS AND AGAINST ABUTTING CONCRETE CURB EDGES. 3.FOR PREPARATION OF PAVEMENT SUBGRADE, ANY SILT OR CLAY WITHIN THE UPPER 3 FEET OF FINISHED SUBGRADE ELEVATION SHALL BEREMOVED AND REPLACED WITH COMPACTED, CLEAN SANDS. EXISTING SUBGRADE SURFACE SHALL BE COMPACTED TO AT LEAST 100% OF THE MATERIAL'S MAXIMUM STANDARD PROCTOR DRY DENSITY (ASTM D-698). 4.AFTER PROOF ROLLING WITH A LOADED TANDEM AXLE DUMP TRUCK AND REPAIRING DEEP SUBGRADE DEFICIENCIES, THE ENTIRE SUBGRADE SHOULD BE SCARIFIED TO A DEPTH OF 12 INCHES, MOISTURE CONDITIONED TO WITHIN 2 PERCENT OF OPTIMUM MOISTURE CONTENT AND UNIFORMLY COMPACTED TO AT LEAST 100% OF STANDARD PROCTOR DRY DENSITY. 5.AGGREGATE BASE SHALL CONFORM TO MNDOT SPECIFICATION 3138 FOR CLASS 5 AGGREGATE BASE AND SHALL BE COMPACTED TO AT LEAST 100% OF THE STANDARD PROCTOR MAXIMUM DRY DENSITY (ASTM D-698). 6.BITUMINOUS WEAR AND BASE COURSES SHALL CONFORM TO MNDOT SPECIFICATION 2360 PLANT MIX BITUMINOUS PAVEMENTS. 7.BITUMINOUS WEAR AND BASE COURSES SHALL BE COMPACTED TO AN AVERAGE DENSITY OF 96 PERCENT ACCORDING TO AASHTO T245 (D1556), BUT NOT LESS THAN 92 PERCENT NOR GREATER THAN 100 PERCENT. 8.THE PORTLAND CEMENT CONCRETE PAVEMENT MIXTURE SHALL BE IN ACCORDANCE WITH AIR-ENTRAINED CONCRETE FOR PAVEMENT, SECTION 2301 OF THE MNDOT "STANDARD SPECIFICATIONS FOR CONSTRUCTION", LATEST EDITION. THE MIXTURE SHALL BE DESIGNED TO DEVELOP A MINIMUM COMPRESSIVE STRENGTH OF 3900 PSI AT 28 DAYS WITH A 4 INCH MAXIMUM SLUMP FOR HAND PLACED CONCRETE AND A 2" MAXIMUM SLUMP FOR MACHINE PLACED (SLIPFORM) CONCRETE AND 5 TO 7% ENTRAINED AIR. THE MAXIMUM WATER CEMENT RATIO SHALL NOT EXCEED 0.45 FOR CONCRETE EXPOSED TO DEICERS. 01 PAVEMENT SECTIONS N.T.S. SLOPE 3/4" PER FT. 1 3 * WHEN SURFACE DRAINAGE IS AWAY FROM CURB B612 CONCRETE CURB W/REVERSE GUTTER* B612 CONCRETE CURB & GUTTER* 6"6"13-1/2"1/2" R 3" R 1/2" R 6" MIN 8"12"7"1" 0.2 2"2" 2 #4 REINFORCING RODS SEE PAVING DETAILS FOR PAVEMENT SECTIONS, SUBBASE, SUBGRADE AND COMPACTION REQUIREMENTS 6" MIN 8"12"7"SEE PAVING DETAILS FOR PAVEMENT SECTIONS, SUBBASE, SUBGRADE AND COMPACTION REQUIREMENTS 2 #4 REINFORCING RODS AT CATCH BASINS 20 FEET IN LENGTH, CENTERED ON THE STRUCTURE 0.2 2"2" 1 3 6"6"13-1/2"1/2" R 3" R 1/2" R 1 3 * WHEN SURFACE DRAINAGE IS AWAY FROM CURB MODIFIED B612 CONCRETE CURB (ALONG SIDEWALK)* 6"6"13-1/2"1/2" R 3" R 1/2" R 6" MIN 8"12"7"1" 0.2 2"2" 2 #4 REINFORCING RODS SEE PAVING DETAILS FOR PAVEMENT SECTIONS, SUBBASE, SUBGRADE AND COMPACTION REQUIREMENTS 04 B612 CONCRETE CURB & GUTTER SLOPE 1/4" PER FOOT B618 CURB TO BE USED AT RADIUS 7"3/4"R68"2"2" 2"R28"R12"2 - #4 REINFORCING RODS AT CATCH BASINS 20 FEET IN LENGTH, CENTERED ON THE STRUCTURE 10-1/2"6-1/2"4"17-1/2" 28" 10-1/2"6" MIN A MINIMUM OF 4" OF CLASS 5 SHALL BE PLACED BELOW THE CURB N.T.S. 02 MOUNTABLE CONCRETE CURB & GUTTER BITUMINOUS 6' MI N BASE COURSE WEAR COURSE N.T.S. CURB TRANSITION 105 6' MI N BITUMINOUS BASE COURSE WEAR COURSE N.T.S. CURB TRANSITION 206 N.T.S. 8"12"7-1/2"1/2" R 1/2" R 7"TIP OUT SLOPE 1/4" PER FT. CLASS 5 BASE SUBGRADE 03 B612 FLAT CURB & GUTTER N.T.S. 32' 15' 53' 11.2'± BUILDING WALLWB-67 32' 15' 48' CONCRETE LANDING PAD 11.2'± WB-62 BUILDING WALL CONCRETE LANDING PAD WB-62 - Interstate Semi-Trailer WB-67 - Interstate Semi-Trailer 11.2'36.8' 11.2'41.8' 15' 32' 53' AND 48' DRY TRAILERS ±4.8' ±5.2 DOLLY PAD - WB-62 & 6707 149 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:16:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C9.01-DTLS.DWG:C9.02 DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS DETAILS C9.02 A A 4" P.C. CONCRETE* *THE THICKNESS SHALL BE INCREASED TO A MINIMUM DEPTH OF __ INCHES AT DRIVEWAY CROSSINGS. GENERAL NOTES FOR CONCRETE CONSTRUCTION: 1.THE CONCRETE SIDEWALKS SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE REQUIREMENTS OF MN/DOT "STANDARD SPECIFICATIONS FOR CONSTRUCTION". 2.SIDEWALK CONTROL JOINTS SHALL BE LOCATED AT 5 FEET ON CENTER. SIDEWALK EXPANSION JOINTS SHALL BE LOCATED AT A MAXIMUM OF 100 FEET ON CENTER, AND WHERE SIDEWALK ABUTS CURB, STRUCTURES, AND OTHER FIXED OBJECTS. SEAL ALL EXPANSION JOINTS. BROOM FINISH SHALL BE PERPENDICULAR TO THE LINE OF TRAFFIC. 3.SEE ARCHITECT PLANS FOR SIDEWALK ADJACENT TO BUILDING. 4.ALL THICKNESSES, AS SPECIFIED, ARE TO BE CONSIDERED MINIMUM DEPTHS AFTER COMPACTION. 5.FOR PREPARATION OF PAVEMENT SUBGRADE, ANY SILT OR CLAY WITHIN THE UPPER 3 FEET OF FINISHED SUBGRADE ELEVATION SHALL BE REMOVED AND REPLACED WITH COMPACTED, CLEAN SANDS. EXISTING SUBGRADE SURFACE SHALL BE COMPACTED TO AT LEAST 100% OF THE MATERIAL'S MAXIMUM STANDARD PROCTOR DRY DENSITY (ASTM D-698). 6.AGGREGATE BASE SHALL CONFORM TO MNDOT SPECIFICATION 3138 FOR CLASS 5 AGGREGATE BASE AND SHALL BE COMPACTED TO AT LEAST 100% OF THE STANDARD PROCTOR MAXIMUM DRY DENSITY (ASTM D-698). 7.THE PORTLAND CEMENT CONCRETE PAVEMENT MIXTURE SHALL BE IN ACCORDANCE WITH AIR-ENTRAINED CONCRETE FOR PAVEMENT, SECTION 2301 OF THE MNDOT "STANDARD SPECIFICATIONS FOR CONSTRUCTION", LATEST EDITION. THE MIXTURE SHALL BE DESIGNED TO DEVELOP A MINIMUM COMPRESSIVE STRENGTH OF 3900 PSI AT 28 DAYS WITH A 4 INCH MAXIMUM SLUMP FOR HAND PLACED CONCRETE AND A 2" MAXIMUM SLUMP FOR MACHINE PLACED (SLIPFORM) CONCRETE AND 5 TO 7% ENTRAINED AIR. THE MAXIMUM WATER CEMENT RATIO SHALL NOT EXCEED 0.45 FOR CONCRETE EXPOSED TO DEICERS. SECTION A-A 4" CLASS 5 4" PORTLAND CEMENT CONCRETE 5'-0" MIN WIDTH 2.00% MAX. N.T.S. SUBGRADE TO BE APPROVED BY SOILS ENGINEER 03 CONCRETE SIDEWALK STANDARD STALL ADA STALL ACCESS ISLE ADA STALL STANDARD STALL 6" TRANSITION PAVEMENT TO FLUSH WITH SIDEWALK INTEGRAL SIDEWALK CURB SEE DETAIL ACCESSIBLE PARKING SIGN WITH BOLLARD SEE DETAIL 2' STRIPING - 4" TRAFFIC WHITE INTEGRAL SIDEWALK CURB SEE DETAIL INTEGRAL SIDEWALK CURB SEE DETAIL 1.5% (2% MAX.) PLAN VIEW OF ADA PARKING SECTION B-B B B AA N.T.S. NO PARKING ACCESSIBLE STALL MARKING SEE DETAIL 8' MAX NO PARKING SIGN (BOLLARD OR BREAKAWAY POST) STANDARD STALL ADA STALL ACCESS ISLE ADA STALL STANDARD STALL 6"INTEGRAL SIDEWALK CURB SEE DETAIL TRANSITION PAVEMENT TO FLUSH WITH SIDEWALK SECTION A-A (TYPE 2) SECTION A-A (TYPE 1) 01 ADA PARKING 3.5'3'1.5'27"1' VEHICLE ID REQUIRED PARKING FOR VIOLATION UP TO $200 FINE 5.0' MIN. 5.5' MAX.3500 P.S.I. P.C. CONCRETE BASE STEEL U-CHANNEL POST STANDARD MNDOT SIGN NO. R7-8B 12" ACCESSIBLE VAN PROVIDE VAN ACCESSIBLE SIGN AT RIGHT HAND DISCHARGE PARKING SPACES GROUND SURFACE SLOPE TOP OF CONCRETE N.T.S. STANDARD MNDOT SIGN NO. R7-8M (WHEN R7-8B PROVIDED)5.0' MIN. 5.5' MAX.(WHEN R7-8B NOT PROVIDED)NO PARKING ACCESS AISLE PROVIDE NO PARKING, ACCESS AISLE SIGN CENTERED AT HEAD OF ACCESSIBLE ACCESS AISLE BREAKAWAY ACCESSIBLE PARKING SIGN02 WHITE LEGEND RED BACKGROUND R1-1 N.T.S. 36" x 36" "STOP" SIGN 36"36"N.T.S. STOP SIGN04 150 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:16:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C9.01-DTLS.DWG:C9.04 DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS DETAILS C9.03 151 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:16:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C9.01-DTLS.DWG:C9.03 DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS DETAILS C9.03 4' DIA. M.H.-9" IN FROM BACK OF CURB 6' DIA. M.H.-3" BEHIND BACK OF CURB 8' DIA. M.H.-15" BEHIND BACK OF CURB DIMENSION FROM BACK OF CURB TO CENTER OF PIPE. FOR A 24" GRATE OPENING. 24"X 36" SLAB OPENING PROVIDE 27" DIAMETER OPENING IF ROUND CASTING TO BE PROVIDED. SEE STORM SEWER STRUCTURE SCHEDULE FOR DIMENSIONS FROM BACK OF CURB TO CENTER OF STRUCTURE. NOTE: SEE STORM SEWER STRUCTURE SCHEDULE FOR CASTING TYPE. ALL JOINTS IN MANHOLE TO HAVE "O" RING RUBBER GASKETS. MANHOLE STEPS NEENAH R1981J OR EQUAL, 16" O.C.- ALUMINUM STEPS APPROVED. DOGHOUSES SHALL BE GROUTED ON BOTH THE OUTSIDE AND THE INSIDE. GASKETED, FLEXIBLE, WATERTIGHT CONNECTION AT ALL PIPE CONNECTIONS UNLESS GROUTED CONNECTION IS APPROVED BY THE ENGINEER FULL BED OF MORTAR BETWEEN RINGS, AND A 6" COLLAR ON THE OUTSIDE OF THE RINGS MINIMUM OF 2, MAXIMUM OF 4 CONCRETE ADJUSTING RINGS PRECAST REINFORCED CONCRETE SLAB THICKNESS:6" FOR 42" TO 48" DIA. 8" FOR 54" TO 102" DIA. 12" FOR 108" TO 120" DIA. PRECAST CONCRETE MANHOLE SECTIONS GROUT BOTTOM MINIMUM SLAB THICKNESS 6" FOR 14' DEPTH. INCREASE THICKNESS 1" FOR EACH 4' OF DEPTH GREATER THAN 14' AND REINFORCE WITH 6"x6", 10/10 MESH PIPE DI A MET E RVARIABLE 6"6" VARIABLE 5"1'-4"9" N.T.S. 02 CATCH BASIN MANHOLE USE T-SECTION MANHOLE WHERE POSSIBLE (MNDOT DESIGN J) WITH OFFSET CONE CONNECTION OR PRECAST SLAB. BASE: PRECAST CONCRETE FLOW STEPS 16" O.C. ON DOWNSTREAM SIDE SLOPE 2"/FOOT GASKETED, FLEXIBLE, WATERTIGHT CONNECTION AT ALL PIPE CONNECTIONS UNLESS GROUTED CONNECTION IS APPROVED BY THE ENGINEER "O" RING GASKETS BETWEEN EACH JOINT IN MANHOLE SECTIONS NOTES: 1.MANHOLES 8' DEEP OR GREATER, THE PRECAST SECTION IMMEDIATELY BELOW THE CONE SECTION, SHALL BE 1'-4" (16") IN HEIGHT 2.PROVIDE STEPS IN ALL MANHOLES OVER 4.5 FEET IN DEPTH FULL BED OF MORTAR BETWEEN RINGS, CASTING AND ON OUTSIDE OF RINGS 2" ADJUSTING RINGS AS REQUIRED (MIN 2, MAX 4) ADJUST CASTING TO 1/2" BELOW FINISHED BITUMINOUS GRADE MANHOLE FRAME AND COVER, NEENAH R-1642-B WITH MACHINED BEARING SURFACES WITH 2 CONCEALED PICK HOLES OR APPROVED EQUAL 27" *AS NEEDEDAS NEEDED1'-4"4'7"N.T.S. 01 STORM SEWER MANHOLE N.T.S. PLANT MATERIAL TOLERANT OF INUNDATION AND DROUGHT. NATIVE PLANTS RECOMMENDED. (SEE LANDSCAPE PLAN)MEDIA WIDTH-VARIES BOTTOM-VARIES 3H:1L MAX. (SEE LANDSCAPE PLAN) UNDISTURBED, UNCOMPACTED INSITU SOIL FILTRATION MEDIA MEETING MPCA BIOFILTRATION MEDIA MIX C 85-88% BY VOLUME SAND 8-12% BY VOLUME FINES 3-5% BY VOLUME ORGANIC MATTER PHOSPHOROUS INDEX FOR THE MIX SHOULD BE 10-30 MILLIGRAMS PER KILOGRAM MEDIA FOR RAIN GARDENS 5 AND 6 TO BE WELL MIXED WITH IRON FILINGS, 5-8% IRON FILINGS BY WEIGHT. IRON FILINGS TO BE APPROXIMATELY 90% ELEMENTAL IRON WITH A DISTRIBUTION EQUAL TO C33 SAND. NON-WOVEN GEOTEXTILE ASTM D-4833 (PUNCTURE STRENGTH - 125 LB.) ASTM D-1117 (MULLEN BURST STRENGTH - 400 PSI) ASTM D-4632 (TENSILE STRENGTH - 300 LB.) 0.08” THICK EQUIVALENT OPENING SIZE OF #80 SIEVE 3" LAYER OF UNDERDRAIN GRAVEL BLANKET AASHTO M-43, #57 STONE PERFORATED UNDERDRAIN OUTLET PIPE 6" DIAMETER PVC SCH 40 3/8” PERF. @ 6” ON CENTER, 4 HOLES PER ROW 1' FINISHED BASIN SURFACE SEE SECTION DETAIL THIS SHEET 3"MIN.PRIMARY OUTLET ELEVAION 2" LAYER OF PEA GRAVEL CHOKING STONE TOP SOIL CONSISTING OF 4" OF MNDOT FILTER TOPSOIL BORROW TYPE 3877-F: THE COMPONENTS CONSIST OF THE FOLLOWING BY VOLUME: (1)60-80% SAND MEETING GRADATION REQUIREMENTS OF 3126, "FINE AGGREGATE FOR PORTLAND CEMENT CONCRETE" (2)20-40% GRADE 2 COMPOST PER 3890, "COMPOST"15"1:1 SIDE SLOPE ALONG MEDIA 3" MIN27" TOTAL DEPTH, 13" OVER TOP OF AGGREGATE ENVELOPE AROUND TILE 04 RAIN GARDEN MEDIA SECTION 1.0' (TYP.) CURB 1.0' 2.0'2.0'SUBGRADE DRAINS ARE REQUIRED AT ALL LOW POINT CATCH BASINS AND ON THE UPHILL SIDE OF ALL IN-GRADE CATCH BASINS. IN GRADE CB50' (MIN.) 100' (MIN.)-SEE STORM SEWER PLANS 2" MAX. CONNECTION RCPPIPERCP PIPE 4" PERFORATED PIPE (PVC OR CORRUGATED PE) WITH PROTECTIVE WRAP, MEETING MN/DOT 3245 AND 3278 SPECS. COURSE FILTER AGGREGATE MN/DOT 3149.2H N.T.S. 4-6" DIAM PERFORATED SCH 40 PVC PIPE OR HDPE 4-6" COURSE FILTER AGGREGATE MNDOT 3149.2H WITH TYPE 1 FILTER FABRIC MNDOT 3733 APPROVED BACKFILL TOPSOIL 2 : 1 GROUND LINE PAVEMENT SUBGRADE AGGREGATE BASE 2' MIN 03 SPECIAL SUBDRAIN 152 NO DATE BY CKD APPR SHEET OF Date License # Print Name: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. DRAWN BY DESIGNED BY CHECKED BY PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 2:16:13 PML:\PROJECTS\52152\CAD\SHEETS\52152-C9.01-DTLS.DWG:C9.05 DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 JMW EJC BDB BRADY D. BUSSELMAN 44579 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS DETAILS C9.05 153 PROPOSED BUILDING 33,283 S.F. FFE=963.0 NOPARKINGNOPARKINGTTLOT 3 GALPIN COURT1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1359 1360 1361 1363 1362 1384 1383 1355 1364 960961962963964965966967968969970971972973974 971 9 7 0 9719 7 2 9 6 9 9689 6 7 966965964964 9649649639629619609 5 9 95 8 95 7 956 955954 953 959952951950949 948 947 946945944 942 941957958959960 961 962 963 96496596696795895996 0 961 962 96396 4 965965964963962961956 9 5 7 9 5 8 9 5 9 9 6 0 9 6 1 9629 6 3 9 6 4 96 5958959960961962963964965966965 9649659669679689699 7 0 967 966 965 964 963 962 964965 9669679 6 8 963964 9659669 6 7 968 95 1 9 5 2 9 5 3 9 5 4 955 956 957 95 8 95 9 960 96 1 962 963 9 6 4 9 6 5 9 6 6 947948949 948 947 949964963962961961961969968967966965964963962961 970 9509 4 9 9 4 8 943 PER SCHOELL & MADSON INC. RECORD PLANS NO DATE BY CKD APPR SHEET OF Date License # Print Name: DRAWN BY DESIGNED BY CHECKED BY I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 5:02:10 PML:\PROJECTS\52152\CAD\SHEETS\52152-L0.01-TREE.DWG:L1.01 LANDSCAPE PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 ML JRW JRW JOHN R. WORKMAN 59119 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH TREE PRESERVATION PLAN L0.01 TREE PRESERVATION: SEC. 18-61(c) REPLACEMENT OF TWO TIMES THE DBH INCHES OF TREES SIGNIFICANT TREES REMOVED. BASELINE CANOPY COVERAGE (38,606 SF): 29% MINNIMUM CANOPY COVERAGE REQUIRED (17,196 SF): 14% PRESERVED CANOPY COVERAGE (10,787 SF): 9% PROPOSED TREES: 18 OVERSTORY PER LANDSCAPE CODE** TOTAL CANOPY COVERAGE POST DEVELOPMENT: 22% LEGEND EASEMENT CURB & GUTTER BUILDING RETAINING WALL SIGN PIPE BOLLARD STANDARD DUTY ASPHALT PAVING CONCRETE PAVING PROPERTY LIMIT EXISTINGPROPOSED TREE REPLACEMENT CODE TREE INVENTORY WETLAND LIMITS TREELINE REQUIRED 133 INCHES* CONCRETE SIDEWALK S S SANITARY SEWER LANDSCAPE EDING STORM SEWER WATERMAIN FORCEMAIN (SAN.) YARDDRAIN TREE PROTECTION FENCE LIMITS OF DISTURBANCE TREE TO BE REMOVED D S LS RIPRAP REMOVED 66.5 INCHES TREE REMOVALS TAG DBH SPECIES STATUS CONDITION 1354 30.5 Quercus macrocarpa Remove Good 1355 13 Gleditsia tricanthos Remove Good 1356 20.5 Quercus macrocarpa Preserve Good 1357 12 Quercus macrocarpa Preserve Good 1358 22 Quercus macrocarpa Preserve Good 1359 23 Quercus macrocarpa Remove Good 1360 19.5 Quercus macrocarpa Preserve Good 1361 24 Quercus macrocarpa Preserve Good 1362 20 Quercus macrocarpa Preserve Good 1363 26 Quercus macrocarpa Preserve Good 1364 45 Quercus rubra Preserve multi-stem 1365 10 Acer rubrum Preserve Good 1366 10 Acer rubrum Preserve Good 1367 10 Acer rubrum Preserve Good 1368 10 Acer rubrum Preserve Good 1369 8 Tilia cordata Preserve Good 1370 35 Quercus macrocarpa Preserve Good 1371 34 Quercus macrocarpa Off-site Good 1372 36 Populus deltoides Off-site poor/hollow 1373 22.5 Quercus macrocarpa Off-site Good 1374 23 Quercus macrocarpa Off-site Good 1375 21 Quercus macrocarpa Off-site multi-stem 1376 25 Quercus macrocarpa Off-site Good 1377 26.5 Quercus macrocarpa Off-site Good 1378 25 Quercus macrocarpa Preserve Good 1379 32 Quercus macrocarpa Off-site Good 1380 29 Quercus macrocarpa Preserve Good 1381 26 Quercus macrocarpa Off-site Good 1382 27 Quercus macrocarpa Off-site Good 1383 27.5 Quercus macrocarpa Off-site Good 1384 18 Quercus macrocarpa Preserve Good *PROPOSED LANDSCAPE EXCEEDS MINIMUM CANOPY REQUIREMENTS FOR REPLACEMENT. **SEE L1.01 FOR TREE REPLACEMENT LOCATIONS *NOTE* PER MNDOT STANDARD SPECIFICATIONS 2572.3A 9. NO DISTURBANCE THAT WOULD IMPACT OAK TREES BRANCHING OR ROOT SYSTEMS SHALL TAKE PLACE BETWEEN APRIL AND THE END OF JULY. SEE L1.02 FOR TREE PROTECTION DETAILS. 154 PROPOSED BUILDING 33,283 S.F. FFE=963.0 NOPARKINGNOPARKINGTTGALPIN COURT1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1360 1361 1363 1362 1384 1383 1355 1364 960961962963964965966967968969970971972973974 971 9 7 0 97197 2 9 6 9 9 6 8 9 6 7 9669 6 5 964964 9649649639629619609 5 9 95 8 95 7 956 955954 953 959952951950949 948 947 946945944 942 941957958959960 961 962 963 96496596696795895996 0 961 962 96396 4 965965964963962961956 9 5 7 9 5 8 9 5 9 9 6 0 9 6 1 9629 6 3 9 6 4 96 5958959960961962963964965966965 9649659669679689699 7 0 967 966 965 964 963 962 964965 9669679 6 8 963964 9659669 6 7 968 951 9 5 2 9 5 3 9 5 4 955 956 957 95 8 959 960 961 96 2 963 9 6 4 96 5 9 6 6 947948949 948 947 949964963962961961961969968967966965964963962961 970 9509 4 9 9 4 8 943 PER SCHOELL & MADSON INC. RECORD PLANS GB 1 BL 1 GB 1 HL 1 BL 1 HL 1 1 AB DP 1 1 AB JL 1 1 AB 1 HL 1 KC HL 1 1 BL 1 SO 3 BO 1 BL 3 KC CD 3 DW 3 DW 3 CD 3 CD 3 DW 3 DW 3 MK 6 YD 1 ROCK MULCH ROCK MULCH ROCK MULCH ROCK MULCH 5 JL 6 BC BC 5DP 3 3 DP SB 4 3 SB 1 JL NO DATE BY CKD APPR SHEET OF Date License # Print Name: DRAWN BY DESIGNED BY CHECKED BY I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:04:53 PML:\PROJECTS\52152\CAD\SHEETS\52152-L1.01-LSCP.DWG:L1.01 LANDSCAPE PLANAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 ML JRW JRW JOHN R. WORKMAN 59119 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS SCALE IN FEET 0 6030 NORTH LANDSCAPE PLAN L1.01 CALCULATIONS TYPE C BUFFER REQUIREMENTS (20'*): 3 CANOPY TREES PER 100 LF (298 / 100 x3)= 9 6 UNDERSTORY TREES PER 100 LF(298 / 100 x6)= 18 9 SHRUBS PER 100 LF(298 / 100 x9)= 27 TYPE C BUFFER REQUIREMENTS (30'**): 3 CANOPY TREES PER 100 LF (198 / 100 x3)x.6= 4 6 UNDERSTORY TREES PER 100 LF(198 / 100 x6)x.6= 8 9 SHRUBS PER 100 LF(198 / 100 x9)x.6= 11 VEHICULAR AREAS: INTERIOR LANDSCAPE TO EQUAL AT LEAST 8% OF PARKING AREA (25,848 * .08)= 2,068 SF 1 TREE PER 250SF OF REQUIRED LANDSCAPE AREA 3,038/ 250= 9 *PLANTS PLACE AROUND SITE DUE TO UTILITIES AND RAIN GARDEN **PER APPROVED PUD LANDSCAPE PLAN SMI PROJECT NUMBER: 62641-047 DATED 10-21-05. ASSUMED SOUTH BUFFER YARD SCREENING FROM OUTLOT "A". LEGEND EASEMENT CURB & GUTTER BUILDING RETAINING WALL SIGN PIPE BOLLARD STANDARD DUTY ASPHALT PAVING CONCRETE PAVING PROPERTY LIMIT EXISTINGPROPOSED CHANHASSEN LANDSCAPE CODE PLANT SCHEDULE WETLAND LIMITS TREELINE PROPOSED 12 (5 EXISTING) 13 28 (4 EXISTING) 8 11 2,717 SF 9 CONCRETE SIDEWALK S S SANITARY SEWER LANDSCAPE EDING STORM SEWER WATERMAIN FORCEMAIN (SAN.) YARDDRAIN TREE PROTECTION FENCE LIMITS OF DISTURBANCE D S LS RIPRAP REQUIRED 9 18 27 4 8 11 2,068 SF 9 SYMBOL CODE BOTANICAL / COMMON NAME CONT CAL SIZE QTY TREES AB Acer freemanii `Autumn Blaze` / Autumn Blaze Maple B & B 2.5"Cal 3 GB Ginkgo biloba `Autumn Gold` TM / Maidenhair Tree B & B 2.5"Cal 2 HL Gleditsia triacanthos `Skyline` / Skyline Honey Locust B & B 2.5"Cal 4 KC Gymnocladus dioica `Espresso` / Kentucky Coffeetree B & B 2.5"Cal 4 SO Quercus bicolor / Swamp White Oak B & B 2.5"Cal 1 BO Quercus macrocarpa / Burr Oak B & B 2.5"Cal 3 BL Tilia americana `Boulevard` / Boulevard Linden B & B 2.5"Cal 4 ORN. TREES SB Amelanchier canadensis `Autumn Brilliance` / Autumn Brilliance Serviceberry B & B Clump 7`7 DP Betula platyphylla `Fargo` TM / Dakota Pinnacle Birch B & B 2"Cal 7 JL Syringa reticulata / Japanese Tree Lilac B & B 2"Cal 7 SYMBOL CODE BOTANICAL / COMMON NAME CONT SIZE QTY SHRUBS BC Aronia melanocarpa `Autumn Magic` / Autumn Magic Black Chokeberry 5 gal 11 YD Cornus alba `Bud`s Yellow` / Bud`s Yellow Dogwood 5 gal 1 CD Cornus sericea `Alleman`s Compact` / Dwarf Red Twig Dogwood 5 gal 9 DW Salix purpurea `Nana` / Dwarf Arctic Willow 5 gal 12 MK Syringa patula `Miss Kim` / Miss Kim Lilac 5 gal 6 SYMBOL CODE BOTANICAL / COMMON NAME CONT GROUND COVERS 25-131 MNDOT Seed Mix 25-131 / Low Maintenance Fescue mix Seed 33-261 MNDOT Seed Mix 33-261 / Ponds and Wet Areas Seed TUR HIG Turf Sod Highland Sod / Sod Sod PLANT SCHEDULE 155 NO DATE BY CKD APPR SHEET OF Date License # Print Name: DRAWN BY DESIGNED BY CHECKED BY I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. PROJECT NO. PRELIMINARY DESIGN REVIEW PERMIT SUBMITTAL CONSTRUCTION DOCUMENTS REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 12/19/2023 4:04:53 PML:\PROJECTS\52152\CAD\SHEETS\52152-L1.01-LSCP.DWG:L1.02 LANDSCAPE NOTES & DETAILSAFFINITECH, INC. GALPIN INDUSTRIAL FINAL CHANHASSEN, MN52152 11/02/2023 12/19/2023 ML JRW JRW JOHN R. WORKMAN 59119 1 11/17/2023 EJC BB BB CITY COMMENT RESPONSE 2 12/19/2023 EJC BB BB CITY COMMENTS LANDSCAPE NOTES & DETAILS L1.02 GENERAL NOTES: 1.THE CONTRACTOR SHALL INSPECT THE SITE AND BECOME FAMILIAR WITH THE EXISTING CONDITIONS RELATING TO THE NATURE AND SCOPE OF THE WORK. 2.THE CONTRACTOR SHALL VERIFY PLAN LAYOUT AND BRING TO THE ATTENTION OF THE LANDSCAPE ARCHITECT DISCREPANCIES WHICH MAY COMPROMISE THE DESIGN OR INTENT OF THE LAYOUT. 3.THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLYING WITH ALL APPLICABLE CODES, REGULATIONS, AND PERMITS GOVERNING THE WORK. 4.THE CONTRACTOR SHALL PROTECT EXISTING ROADS, CURBS/GUTTERS, TRAILS, TREES, LAWNS AND SITE ELEMENTS DURING CONSTRUCTION. DAMAGE TO SAME SHALL BE REPAIRED AND/OR REPLACED AT NO ADDITIONAL COST TO THE OWNER. 5.LOCATE AND VERIFY ALL UTILITIES, INCLUDING IRRIGATION LINES, WITH THE OWNER FOR PROPRIETARY UTILITIES AND GOPHER STATE ONE CALL 48 HOURS BEFORE DIGGING. CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION AND REPAIR OF ANY DAMAGES TO SAME. NOTIFY THE LANDSCAPE ARCHITECT OF ANY CONFLICTS TO FACILITATE PLANT RELOCATION. 6.THE LANDSCAPE CONTRACTOR SHALL COORDINATE THE PHASES OF CONSTRUCTION AND PLANTING INSTALLATION WITH OTHER CONTRACTORS WORKING ON SITE. 7.THE CONTRACTOR SHALL REVIEW THE SITE FOR DEFICIENCIES IN SITE CONDITIONS WHICH MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT, SURVIVAL OR WARRANTY. UNDESIRABLE SITE CONDITIONS SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO BEGINNING OF WORK. 8.THE PLAN TAKES PRECEDENCE OVER THE LANDSCAPE LEGEND IF DISCREPANCIES EXIST. QUANTITIES SHOWN IN THE PLANTING SCHEDULE ARE FOR THE CONTRACTOR'S CONVENIENCE. CONTRACTOR TO VERIFY QUANTITIES SHOWN ON THE PLAN. 9.THE SPECIFICATIONS TAKE PRECEDENCE OVER THE PLANTING NOTES AND GENERAL NOTES. 10.EXISTING TREES AND SHRUBS TO REMAIN SHALL BE PROTECTED TO THE DRIP LINE FROM ALL CONSTRUCTION TRAFFIC, STORAGE OF MATERIALS ETC. WITH 4' HT. ORANGE PLASTIC SAFETY FENCING ADEQUATELY SUPPORTED BY STEEL FENCE POSTS 6' O.C. MAXIMUM SPACING. 11.LONG-TERM STORAGE OF MATERIALS OR SUPPLIES ON-SITE WILL NOT BE ALLOWED. 12.CONTRACTOR SHALL REQUEST IN WRITING, A FINAL ACCEPTANCE INSPECTION. PLANTING NOTES: 1.NO PLANTS SHALL BE INSTALLED UNTIL FINAL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA. 2.A GRANULAR PRE-EMERGENT HERBICIDE SHALL BE APPLIED TO ALL PLANT BEDS AT THE MANUFACTURERS RECOMMENDED RATE PRIOR TO PLANT INSTALLATION. 3.ALL PLANTING STOCK SHALL CONFORM TO THE "AMERICAN STANDARD FOR NURSERY STOCK," ANSI-Z60, LATEST EDITION, OF THE AMERICAN ASSOCIATION OF NURSERYMEN, INC. AND SHALL CONSTITUTE MINIMUM QUALITY REQUIREMENTS FOR PLANT MATERIALS. 4.OVERSTORY TREES SHALL BEGIN BRANCHING NO LOWER THAN 6' ABOVE PAVED SURFACES. 5.ALL PLANTS MUST BE HEALTHY, VIGOROUS MATERIAL, FREE OF PESTS AND DISEASE AND BE CONTAINER GROWN OR BALLED AND BURLAPPED AS INDICATED IN THE LANDSCAPE LEGEND. 6.PLANT MATERIALS TO BE INSTALLED PER PLANTING DETAILS. 7.ALL TREES MUST BE STRAIGHT TRUNKED AND FULL HEADED AND MEET ALL REQUIREMENTS SPECIFIED. 8.THE LANDSCAPE ARCHITECT RESERVES THE RIGHT TO REJECT ANY PLANTS WHICH ARE DEEMED UNSATISFACTORY BEFORE, DURING, OR AFTER INSTALLATION. 9.NO SUBSTITUTIONS OF PLANT MATERIAL SHALL BE ACCEPTED UNLESS APPROVED IN WRITING BY THE LANDSCAPE ARCHITECT. 10.ALL PLANT MATERIAL QUANTITIES, SHAPES OF BEDS AND LOCATIONS SHOWN ARE APPROXIMATE. CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLETE COVERAGE OF ALL PLANTING BEDS AT SPACING SHOWN AND ADJUSTED TO CONFORM TO THE EXACT CONDITIONS OF THE SITE. THE LANDSCAPE ARCHITECT SHALL APPROVE THE STAKING LOCATION OF ALL PLANT MATERIALS PRIOR TO INSTALLATION. 11.ALL PLANTING AREAS MUST BE COMPLETELY MULCHED AS SPECIFIED. 12.MULCH: DOUBLE SHREDDED HARDWOOD MULCH, CLEAN AND FREE OF NOXIOUS WEEDS OR OTHER DELETERIOUS MATERIAL, IN ALL MASS PLANTING BEDS AND FOR TREES, UNLESS INDICATED AS ROCK MULCH ON DRAWINGS. SUBMIT SAMPLE TO LANDSCAPE ARCHITECT PRIOR TO DELIVERY ON-SITE FOR APPROVAL. DELIVER MULCH ON DAY OF INSTALLATION. USE 3" FOR SHRUB BEDS, TREE RINGS, AND 3" FOR PERENNIAL/GROUND COVER BEDS, UNLESS OTHERWISE DIRECTED. 13.BUILDING MAINTENANCE STRIP: WHERE NO LANDSCAPE PLANTING BEDS EXIST ADJACENT TO A BUILDING FOUNDATION, CONTRACTOR SHALL INSTALL A DECORATIVE ROCK MAINTENANCE STRIP PER PLAN. DECORATIVE ROCK SHALL BE 1.5" WASHED RIVER ROCK. 14.THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL MULCHES AND PLANTING SOIL QUANTITIES TO COMPLETE THE WORK SHOWN ON THE PLAN. 15.USE ANTI-DESICCANT (WILTPRUF OR APPROVED EQUAL) ON DECIDUOUS PLANTS MOVED IN LEAF AND FOR EVERGREENS MOVED ANYTIME. APPLY AS PER MANUFACTURER'S INSTRUCTION. ALL EVERGREENS SHALL BE SPRAYED IN THE LATE FALL FOR WINTER PROTECTION DURING WARRANTY PERIOD. 16.WRAP ALL SMOOTH-BARKED DECIDUOUS TREES PLANTED IN THE FALL PRIOR TO DECEMBER 1 AND REMOVE WRAPPING AFTER MAY 1. TREE WRAPPING MATERIAL SHALL BE WHITE TWO-WALLED PLASTIC SHEETING APPLIED FROM TRUNK FLARE TO THE FIRST BRANCH. 17.ALL DECIDUOUS, PINE, AND LARCH PLANTINGS SHALL RECEIVE RODENT PROTECTION PER MNDOT 2571.31.2 18.PLANTING SOIL FOR TREES, SHRUBS AND GROUND COVERS: FERTILE FRIABLE LOAM CONTAINING A LIBERAL AMOUNT (4% MIN.) OF HUMUS AND CAPABLE OF SUSTAINING VIGOROUS PLANT GROWTH. IT SHALL COMPLY WITH MNDOT SPECIFICATION 3877 TYPE B SELECT TOPSOIL. MIXTURE SHALL BE FREE FROM HARDPACK SUBSOIL, STONES, CHEMICALS, NOXIOUS WEEDS, ETC. SOIL MIXTURE SHALL HAVE A PH BETWEEN 6.1 AND 7.5 AND 10-0-10 FERTILIZER AT THE RATE OF 3 POUNDS PER CUBIC YARD. IN PLANTING BEDS INCORPORATE THIS MIXTURE THROUGHOUT THE ENTIRE BED IN A 6" LAYER AND ROTO-TILLING IT INTO THE TOP 12" OF SOIL AT A 1:1 RATIO.ANY PLANT STOCK NOT PLANTED ON DAY OF DELIVERY SHALL BE HEELED IN AND WATERED UNTIL INSTALLATION. PLANTS NOT MAINTAINED IN THIS MANNER WILL BE REJECTED. 19.CONTRACTOR SHALL BE RESPONSIBLE TO VERIFY THAT EACH EXCAVATED TREE AND SHRUB PIT WILL PERCOLATE PRIOR TO INSTALLING PLANTING MEDIUM AND PLANTS. THE CONTRACTOR SHALL FILL THE BOTTOM OF SELECTED HOLES WITH SIX INCHES OF WATER AND CONFIRM THAT THIS WATER WILL PERCOLATE WITHIN A 24-HOUR PERIOD. IF THE SOIL AT A GIVEN AREA DOES NOT DRAIN PROPERLY, A PVC DRAIN OR GRAVEL SUMP SHALL BE INSTALLED OR THE PLANTING SHALL BE RELOCATED IF DIRECTED BY THE LANDSCAPE ARCHITECT. 20.ALL PLANTS SHALL BE GUARANTEED FOR TWO COMPLETE GROWING SEASONS (APRIL 1 - NOVEMBER 1), UNLESS OTHERWISE SPECIFIED. THE GUARANTEE SHALL COVER THE FULL COST OF REPLACEMENT INCLUDING LABOR AND PLANTS. 21.CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT AT LEAST 3 DAYS PRIOR TO PLANNED DELIVERY. THE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT AT LEAST 24 HOURS IN ADVANCE OF BEGINNING PLANT INSTALLATION. 22.SEASONS/TIME OF PLANTING AND SEEDING: NOTE: THE CONTRACTOR MAY ELECT TO PLANT IN OFF-SEASONS ENTIRELY AT HIS/HER RISK. 22.1.POTTED PLANTS: 4/1 - 6/1; 9/21 - 11/1 22.2.DECIDUOUS /B&B: 4/1 - 6/1; 9/21 - 11/1 22.3.EVERGREEN POTTED PLANTS: 4/1 - 6/1; 9/21-11/1 22.4.EVERGREEN B&B: 4/1 - 5/1; 9/21 - 11/1 22.5.TURF/LAWN SEEDING: 4/1 - 6/1; 7/20 - 9/20 22.6.NATIVE MIX SEEDING: 4/15 - 7/20; 9/20-10/20 23.MAINTENANCE SHALL BEGIN IMMEDIATELY AFTER EACH PORTION OF THE WORK IS IN PLACE. PLANT MATERIAL SHALL BE PROTECTED AND MAINTAINED UNTIL THE INSTALLATION OF THE PLANTS IS COMPLETE, INSPECTION HAS BEEN MADE, AND PLANTINGS ARE ACCEPTED EXCLUSIVE OF THE GUARANTEE. MAINTENANCE SHALL INCLUDE WATERING, CULTIVATING, MULCHING, REMOVAL OF DEAD MATERIALS, RE-SETTING PLANTS TO PROPER GRADE AND KEEPING PLANTS IN A PLUMB POSITION. AFTER ACCEPTANCE, THE OWNER SHALL ASSUME MAINTENANCE RESPONSIBILITIES. HOWEVER, THE CONTRACTOR SHALL CONTINUE TO BE RESPONSIBLE FOR KEEPING THE TREES PLUMB THROUGHOUT THE GUARANTEE PERIOD. 24.ANY PLANT MATERIAL WHICH DIES, TURNS BROWN, OR DEFOLIATES (PRIOR TO TOTAL ACCEPTANCE OF THE WORK) SHALL BE PROMPTLY REMOVED FROM THE SITE AND REPLACED WITH MATERIAL OF THE SAME SPECIES, QUANTITY, AND SIZE AND MEETING ALL LANDSCAPE LEGEND SPECIFICATIONS. 25.WATERING: MAINTAIN A WATERING SCHEDULE WHICH WILL THOROUGHLY WATER ALL PLANTS ONCE A WEEK. IN EXTREMELY HOT, DRY WEATHER, WATER MORE OFTEN AS REQUIRED BY INDICATIONS OF HEAT STRESS SUCH AS WILTING LEAVES. CHECK MOISTURE UNDER MULCH PRIOR TO WATERING TO DETERMINE NEED. CONTRACTOR SHALL MAKE THE NECESSARY ARRANGEMENTS FOR WATER. TURF NOTES: TURF ESTABLISHMENT SHALL BE ACCOMPLISHED IN ACCORDANCE WITH THE PROVISIONS OF THE MN/DOT 2105 AND 2575 EXCEPT AS MODIFIED BELOW: 1.ALL AREAS TO RECEIVE SOD SHALL ALSO RECEIVE 6" OF TOPSOIL PRIOR TO INSTALLING SOD. TOPSOIL SHALL BE FREE OF TREE ROOTS, STUMPS, BUILDING MATERIAL, AND TRASH, AND SHALL BE FREE OF STONES LARGER THAN 1 1 2" INCHES IN ANY DIMENSION. 2.WHERE SOD ABUTS PAVED SURFACES, FINISHED GRADE OF SOD/SEED SHALL BE HELD 1" BELOW SURFACE ELEVATION OF TRAIL, SLAB, CURB, ETC. 3.SOD SHALL BE LAID PARALLEL TO THE CONTOURS AND SHALL HAVE STAGGERED JOINTS. ON SLOPES STEEPER THAN 3:1 OR IN DRAINAGE SWALES, SOD SHALL BE STAKED SECURELY. 4.TURF ON ALL OTHER AREAS DISTURBED BY CONSTRUCTION SHALL BE RESTORED BY SEEDING, MULCHING AND FERTILIZING. SEED MIXTURE NO.25-121 WILL BE PLACED AT THE RATE OF 65 POUNDS PER ACRE. 5.ALL DISTURBED AREAS TO BE TURF SEEDED, ARE TO RECEIVE 6" TOP SOIL, SEED, MULCH, AND WATER UNTIL A HEALTHY STAND OF GRASS IS OBTAINED. FOR SLOPES STEEPER THAN 3:1 OR IN DRAINAGE SWALES INSTALL EROSION CONTROL BLANKET. 6.ALL DISTURBED AREAS TO RECEIVE NATIVE SEED, ARE TO RECEIVE PLANTING SOIL, SEED, MULCH, AND WATER UNTIL A HEALTHY STAND OF GRASS IS OBTAINED. FOR SLOPES STEEPER THAN 3:1 OR IN DRAINAGE SWALES INSTALL EROSION CONTROL BLANKET. GENERAL TREE SPECIFICATIONS: 1.ALL STREET AND PARKING LOT TREES SHALL BE LIMBED UP TO THE FOLLOWING HEIGHTS: 1.1.2" CAL. TREES: LOWEST BRANCH 6' HT. 1.2.3" CAL.+ TREES: LOWEST BRANCH 7' HT. 2.TREE CANOPY WIDTH SHALL BE RELATIVE TO HEIGHT/CALIPER OF TREE AND TYPE OF TREE. 2.1.1" CALIPER/6-8' HT: 3-4' WIDTH MIN. 2.2.2" CALIPER/12-14' HT: 4-5' WIDTH MIN. 2.3.3" CALIPER/14-16' HT: 6-7' WIDTH MIN. 3.CANOPY TREES SHALL NOT HAVE CO-DOMINATE LEADERS IN LOWER HALF OF TREE CROWN. 4.ALL TREES SHALL HAVE SYMMETRICAL OR BALANCED BRANCHING ON ALL SIDES OF THE TREE. 5.TREES SHALL NOT BE TIPPED PRUNED. 6.TREES SHALL BE FREE OF PHYSICAL DAMAGE FROM SHIPPING AND HANDLING. DAMAGED TREES SHALL BE REJECTED. 7.SUMMER DUG TREES SHALL HAVE ROOTBALL SIZE INCREASED BY 20% 8.TREES WHICH EXCEED RECOMMENDED CALIPER TO HEIGHT RELATIONSHIP SHALL BE REJECTED. IRRIGATION NOTES: 1.IRRIGATION SYSTEM TO BE DESIGN/BUILD. CONTRACTOR TO SUBMIT SHOP DRAWINGS FOR APPROVAL OF SYSTEM LAYOUT PRIOR TO INSTALLATION. 2.ALL SOD TO RECEIVE SPRAY OR ROTOR IRRIGATION HEADS WITH MINIMUM DESIGN OF 1" IRRIGATION PER WEEK. 3.ALL PLANT BEDS TO RECEIVE DRIP LINE IRRIGATION , WITH A MINIMUM DESIGN OF .25" IRRIGATION PER WEEK. 4.CONTRACTOR TO INSTALL A TOTAL OF 4 QUICK COUPLERS AT THE CORNERS OF THE PROPERTY. A 2.5" TYPE K SOURCE PIPE IS PROVIDED BY MECHANICAL. LOW MAINTENANCE FESCUE NOTES: 1.DURING GROWING SEASON NEVER MOW SHORTER THAN 3.5 INCHES, PREFERRED MAINTENANCE IS MOW ONCE PER MONTH AT 5" HEIGHT 2.DO NOT USE HIGH NITROGEN FERTILIZER ON FESCUE LAWN 3.OVERSEED THIN,BARE SPOTS IN FALL 4.ALWAYS USE SHARP BLADE WHEN MOWING TO AVOID TEARING LEAF BLADE 5.SET MOWER TO 3" FOR BAGGING AND MOWING IN LATE FALL AFTER GROWING SEASON NATIVE SEED MIX NOTES: 1.ESTABLISHMENT AND YEAR ONE: MOW THREE(3) TIMES FIRST YEAR ON 30-DAY INTERVALS TO A HEIGHT BETWEEN FIVE AND EIGHT INCHES. DO NOT USE FERTILIZERS. SPOT TREAT INVASIVE WOODY PLANTS OR HAND WEED INDIVIDUAL NOXIOUS WEEDS. 2.YEAR TWO: PERFORM ONE MOWING BETWEEN MID-JUNE AND MID-AUGUST. SPOT SPRAY WEEDS AS NEEDED WHERE THEY ARE ESPECIALLY DOMINATE. 3.YEAR THREE (AND BEYOND): CUT ONE TIME PER YEAR AS A CLEAN UP PROCEDURE (EITHER IN EARLY MAY OR LATE NOVEMBER). PRESCRIBED BURNS MAY BE USED AS WELL IN PLACE OF MOWING. CHECK LOCAL REGULATIONS AND PERMIT PROCEDURES. NOTES PROVIDE & INSTALL RODENT PROTECTION 1/2" HARDWIRE CLOTH, MESH CYLINDER, 8" DIA OR GREATER X 24" HT.. STAKE IN PLACE INSTALL TREE WITH ROOT FLARE VISIBLE AT TOP OF THE ROOT BALL. REMOVE SOIL IN LEVEL MANNER FROM TOP OF ROOT BALL TO EXPOSE 1ST 1/2" OR LARGER MAIN ORDER ROOT IF NEEDED. SET ROOT BALL WITH MAIN ORDER ROOT 1" ABOVE ADJACENT GRADE. DO NOT COVER TOP OF ROOT BALL WITH SOIL. INSTALL 3" LAYER OF SHREDDED HARDWOOD MULCH. PLACE NO MULCH IN CONTACT WITH TREE TRUNK REMOVE BURLAP, TWINE, ROPE AND WIRE FROM TOP HALF OF ROOT BALL BUILD 4" HIGH EARTH SAUCER BEYOND EDGE OF ROOT BALL EDGE CONDITION VARIES PLACE ROOT BALL ON UNDISTURBED OR COMPACTED SOIL SCARIFY SIDES OF TREE PIT WITH SPADE BY HAND TO BIND WITH PREPARED SOIL PLANTING SOIL, REFER TO SPECIFICATIONS, COMPACT TO 85% OF MAX. DRY UNIT WEIGHT ACCORDING TO ASTM D 698 TAMP SOIL AROUND ROOT BALL BASE FIRMLY WITH FOOT PRESSURE SO THAT ROOT BALL DOES NOT SHIFT DIG PLANTING PIT 4" TO 6" DEEPER THAN ROOT BALL UNDISTURBED SUBGRADE NOTE: CONTRACTOR SHALL MAINTAIN TREES IN A PLUMB POSITION THROUGHOUT THE WARRANTY PERIOD. IF STAKING IS REQUIRED BY SITE CONDITIONS, CONTRACTOR TO USE 2 OR 3 STAKE METHOD WITH 1" WEBBING AROUND TRUNK OF TREE (NO WIRE OR CABLING TO BE USED) WRAP TREE TRUNKS PER NOTES. 30" RADIUS MULCH RING A1.5 X A MIN. 1 1 TREE PLANTING DETAIL 1/4" = 1'-0" L1.02 P-01 1 INSTALL 3" LAYER OF MULCH, DO NOT PLACE IN CONTACT W/ SHRUB STEM APPLY PRE-EMERGENT HERBICIDE EDGE CONDITION VARIES EDGER, REFER TO PLAN AND SPECIFICATION LOOSEN ROOTS OF CONTAINER GROWN PLANTS EXCAVATE PLANT BED MIN. 4" DEEPER THAN ROOT BALL HT. SCARIFY SIDES AND BOTTOM OF PLANTING BED WITH SPADE UNDISTURBED SUBGRADE PREPARE SOIL FOR THE ENTIRE BED SEE PLAN12" MIN SHRUB PLANTING DETAIL 3/8" = 1'-0" 18"MINPLANTING SOIL. REFER TO SPECIFICATIONS L1.02 P-02 2 MULCH/DECORATIVE ROCK PER PLAN AND LANDSCAPE NOTES 3 16" THICK STEEL EDGER (BLACK) W/ STAKE FINISHED GRADE AND EDGE CONDITION VARIES - SEE PLAN STEEL EDGER 1 1/2" = 1'-0" L1.02 P-06 3 Crown drip line or other limit of Tree Protection area. See tree preservation plan for fence alignment.4'-0"12" depth, sharp mechanical saw cut to clean cut existing tree roots. 2" x 6' steel posts or approved equal. 5" thick layer of mulch. Notes: 1- See specifications for additional tree protection requirements. 2- If there is no existing irrigation, see specifications for watering requirements. 3- No pruning shall be performed except by approved arborist. 4- No equipment shall operate inside the protective fencing including during fence installation and removal. 5- See site preparation plan for any modifications with the Tree Protection area. SECTION VIEW KEEP OUT TREE PROTECTION AREA 8.5" x 11" sign laminated in plastic spaced every 50' along the fence. Tree Protection fence: High density polyethylene fencing with 3.5" x 1.5" openings; Color- orange. Steel posts installed at 8' o.c. TREE PRESERVATION DETAIL 1/4" = 1'-0" 6" MIN L1.02 P-59 4 156 N89°31'55"E 197.92S00°28'05"E 256.45S37°18'41"W 204.74N88°58'56"E 129.12 S09°52'22"E 121.45N55° 06'44"E 230. 26Δ=23°42'54"L=24.83 R=60.00Δ= 6 0 ° 0 0 '00"R = 6 0 . 0 0L = 6 2 . 8 3Δ=33°59'10"R=210.00L=124.57GATE GATE 5 10 101 0 10 BLOCK 2 LOT 3 DRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT GALPIN COURTFOUND 1/2" IRON PIPE FOUND 1/2" IRON PIPE 60 606011.0037 37 SIGN CABLE BOX DRAINAGE AND UTILITY EASEMENT 11.40 1 10.654.93RE:953.95 IE:947.05 NE IE:946.37 SW FES:945.36 RE:958.19 IE:949.35 SW NE SUMP:948.73 (FULL OF SAND) RE:957.74 IE:950.06 NE SW RE:958.38 RE:960.14 IE:948.86 N S 1369 1368 1367 1366 1365 1370 1354 1371 1372 1375 1373 1374 1376 1377 1378 1379 1380 1381 1382 1356 1357 1358 1359 1360 1361 1363 1362 1384 1383 1355 1364 WATERMAIN LOCATED FROM FIELD MARKINGS PER GSOC UTILITY LOCATE PER SCHOELL & MADSON INC. RECORD PLANS NO DATE BY CKD APPR SHEET OF DRAWN BY DESIGNED BY CHECKED BY PROJECT NO.REV. COMMENT Engineering | Surveying | Planning | Environmental© 2021 Sambatek24.1S (LMS TECH) | EMILY CASTANIAS, PE (MN) | 11/2/2023 4:48:09 PML:\PROJECTS\52152\CAD\SURVEY\SHEETS\52152-ALTA.DWG:22X34DATE ISSUED Affinitech Galpin Industrial ALTA 05/01/2023 Chashassen, MN52152 05/09/2023 CDJ JN SCALE IN FEET 0 6030 NORTH To Affinitech, Inc., and First American Title Insurance Company: This is to certify that this map or plat and the survey on which it is based were made in accordance with the 2021 Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys, jointly established and adopted by ALTA and NSPS, and includes Items 1, 2, 3, 4, 6(a), 7(a), 7(b)(1), 8, 9, 11(a) and 13 of Table A thereof. The field work was completed on 05/01/202023. Dated this 9th day of May 2023, Sambatek, Inc. Mark R. Salo Minnesota License No. 43933 msalo@sambatek.com 1.This survey was prepared utilizing Title Commitment No. 2320156 by First American Title Insurance Company , bearing an effective date of 04/04/2023. 2.The bearing system is based on the Carver County coordinate system, NAD83 (1986 Adjust), with an assumed bearing of S00°13'31"E for the East line of the Southeast 1/4 of , Section 16 , Township 116, Range 23. OVERHEAD ELECTRICAL WIRE LIGHT SANITARY SEWER STORM SEWER WATERMAIN UNDERGROUND ELECTRIC GUY ANCHOR UTILITY POLE GUARD POST UNDERGROUND TELEPHONE UNDERGROUND GAS CHAIN LINK FENCE WOOD FENCE BUILDING LINE CONCRETE CURB BITUMINOUS SURFACE CONCRETE SURFACE WET LAND SIGN TRAFFIC MARKERS POND / WATER LINE FEMA FLOOD ZONE LINE SOIL BORING TREE LINE FOUND MONUMENT FOUND CAST IRON MONUMENT EASEMENT LINE SETBACK LINE RESTRICTED ACCESS FOUND RIGHT-OF-WAY MONUMENT SET MONUMENT MARKED LS 43933 SECTION LINE UNDERLYING / ADJACENT LOT TIE LINE BOUNDARY LINE DEED DISTANCE(100.00) CONIFEROUS TREE TRANSFORMER BUILDING CANOPY REGULAR PARKING STALL COUNTGAS METER COMMUNICATIONS MANHOLE ELECTRIC MANHOLE GAS MANHOLE ELECTRIC METER TELEPHONE PEDESTAL CABLE TV BOX GATE VALVE / HYDRANT SANITARY MANHOLE CLEAN OUT STORM MANHOLE STORM CATCH BASIN FLARED END SECTION SPOT ELEVATION CONTOUR RETAINING WALL BLOCK RETAINING WALL STONE RETAINING WALL RIGHT-OF-WAY LINE WIRE FENCE DECIDUOUS TREE ## VICINITY MAP LEGEND SURVEY NOTES Description from title commitment: Lot 3, Block 2, CHANHASSEN WEST BUSINESS PARK, Carver County, Minnesota. The following notes correspond to the reference numbers listed in Schedule B, Section 2 of the title commitment. 11. Utility and drainage easements as shown on the recorded plat of CHANHASSEN WEST BUSINESS PARK. According to the description in said document, easements burden and benefit the surveyed property as shown hereon. 12. Conditional Use Permit dated December 19, 1984; filed July 1, 1985 as Document No. 71933. According to the description in said document, the Conditional Use Permit benefits and burdens the surveyed property. Document is blanket in nature and is not graphically depicted hereon. 13. Conditional Use Permit dated December 19, 1984; filed July 1, 1985 as Document No. 71934. According to the description in said document, the Conditional Use Permit benefits and burdens the surveyed property. Document is blanket in nature and is not graphically depicted hereon. 14. Easement for drain tile filed in Book 61 of Deeds, Page 455. Right of Use of Drainage Easement and Drain Tile dated June 22, 1982; filed July 21, 1982 as Document No. 55715. According to the description in Document No. 55715 and the construction plans, the inlet lies in Lot 3, Block 2, ARBOR PARK FINAL ADDITION. The surveyed property may benefit from the easement depending on drainage patterns. 15. Development Contract Addendum A dated November 16, 2005; filed November 28, 2005 as Document No. A429887. Development Contract Addendum B dated August 14, 2006; filed September 13, 2006 as Document No. A449656. According to the description in said document, the surveyed property is burdened and benefited by said document. Development Contracts are blanket in nature and are not graphically depicted hereon. 16. Wetland Alteration Permit dated --; filed May 11, 2007 as Document No. A464090. According to the description in said document, the surveyed property is burdened and benefited by said document. The description of the location of the alterations is ambiguous and therefore, the surveyor is unable to ascertain the exact location. SUBJECT PROPERTY 1.The survey shows property corner monuments or witness to the corner that were found during the field work, as well as property corner monuments or witness to the corner set by the surveyor at locations where there did not appear to be any evidence of an existing monument. 2.The address of the surveyed property is shown on the graphical portion of the survey. 3.The surveyed property lies within Flood Plain Zone X – 'Areas determined to be outside the 0.2% annual chance flood plain', as depicted by scaled map location and graphic plotting according to FEMA, FIRM Map No. 27019C0227D dated 12/20/2018. 4.The gross land area of the surveyed property is 2.820 Acres or 122,832 Square Feet. 6a. The zoning information has not been provided by the client. 7a.No Buildings Observed 7b1. No Buildings Observed 8.Visible substantial features observed in the process of conducting the fieldwork are shown hereon. 9. No Parking Stalls Observed 10.Evidence of underground utilities existing on or serving the surveyed property is shown per the following: a) Plans and/or reports were not provided by the client. b) A Gopher State One Call (GSOC) request was placed on 04/25/2023 and assigned GSOC Ticket No. 231153075. Utility information shown hereon is a compilation of provided map information and those visible utilities and marked utilities which were located during the survey field work. Utility suppliers often do not respond to locate requests in the field but may provide maps, plans, and drawings in lieu of physical location. The surveyor makes no guarantees that the underground utilities shown hereon comprise all such utilities in the area, either in service or abandoned. The surveyor further does not warrant that the underground utilities shown hereon are in the exact location as indicated, although they are located as accurately as possible from the available information. The surveyor has not physically located the underground utilities. Pursuant to MS 216.D contact Gopher State One Call at (651-454-0002) prior to any excavation. 13.The names of adjoining land owners according to the current county tax records as of 05/03/2023 are shown on the survey. "TABLE A" NOTES CERTIFICATION SECTION 16, TOWNSHIP 116, RANGE 23, CARVER COUNTY, MINNESOTA N.T.S. ALTA/NSPS LAND TITLE SURVEY 1 1 SITE 18 GALPIN BLVDGALPIN CT LYMAN BLVD OBSERVED POSSIBLE ENCROACHMENTS 1.Gate and driveway crosses property line, as shown hereon. 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MTNNESOTA) )ss COUNTY OF CARVER ) I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on November 22,the duly qualified and acting City Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice to consider a request for a Site Plan Review for property located at245l Galpin Court, zoned Planned Unit Development. Property Owner: Todd Brown Applicant: Eden Trace Corp. to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. \ Kim T City Subscribed and sworn to before me this &day ot N\VYlnbtv ,2023 Public JENNIFER ANN Public-Minnesota POTTER Notary 202731,Explres JanCommlsrlo0My otary 174 Subject Parcel Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one. ihls map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. The city does not warrant that the Geographic lnformation system (Gls) Data used to prepare this map are error free, and the city does not represeni that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The preceding disclaimer is provided pursuant to Minnesota St;tutes 5466.03, Subd. 21 (2000), and the user of this map acknowledges that the city shall not be liable for any damages, and expressly waives all claims, and agrees to defend, indemnify, and hold harmless the city from any and all claims brought by User, its employees or agents, or third parties which arise out of the user's access or use of data provided. (Tax_nameD <Tax_add_!l > <Tax_add_!2> <<Next Record ><rTax-nameD <Tax_add_!l> <Tax_add_|2> * Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one. ihis map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be usld for reference purposes only. The City does not warrant that the Geographic lnformation system (Gls) Data used to prepare this map are error free, and the city does not represeni that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the bepiction of geographic features. The preceding disclaimer is provided pursuant to Minnesota St;tutes 5466.03, Subd. 2'l (2000)' and the user of this map acknowledges that the city shall not be liable for any damages, and expressly waives all claims, and agrees to dLfend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which arise out of the user's access or use of data Provided. Subject Parcel a 5- tr , ar hara ai!stc'.rt il r ; I I L Cl k' t- t ;Ii lr -Eila a: I-. rtt'It ! Id F'1 175 Chan hassen Notice of Public Hearing Commission Date & Time: berDecem 5 2023 6at 00 .mTuesday Th S hearip ng may startnot until later thein theonevening oforderdepending the Location:HallCouncil Cham 7700 Market Blvd. Proposal Consider a request for located at2451Galpin a Site Plan Review for property Court, zoned Planned Unit Eden Trace Corp. Owner:Todd Brown Propefi Location: 2451 Galpin Court the reverse side of this notice.A location ts on What Happens at the Meeting:Staff will give an overview of the proposed project. The applicant will present plans for the project. Comments are received from the public. is closed and the Planning Commission 1 2 3 4 The thisof toispurposepublic inform theabouthearingyou toand nobtai inrequest thefromapplicant's put neighborhood about this th e Chatheroject.p During wil ead themeeting th h thepublichearingroug steps:following Public hearing discusses the Questions & Comments: Bob Generous by email at rarsenault@chanhassenmn.oov or by phone a|952-227-1132.|f you choose to submit written comments, please send one copy to staff in advance of the meeting. Staff will provide copies to the planning Commission. The staff report for this item will be available online on the city's Agendas & Minutes web page the to the Planni Commission Sign up to receive email updates about this or other projects. Go to City Review Procedure: ' Subdivisions' Planned Unit Developments, site Plan Reviews, Conditional and lnterim Uses, Weland Alterations, Razonings,Comprehansive Plan Amendments, Varian@s, Appeals, and Code Amendments requira a puotic irearing before lhe planning commission. cityordinan@srequiroall propedywithin5oofeetofthesuu;ectsiratbuenJtirieJoit#alprietiontnwriting. Anyinterested party is invited to attend the meeting. ' Staff prepares a report on the subject appli€tion that includas all pertinent information and a rercmmendation. These reports areavailable by requesl Al the Planning commission maeting, staff will give a verbal overviil of th; report ano a recommenoation.The item will be opened for the public to speak about the pioposal asi part of the hearing proess. ihe commission will close thepublic hearing and disilss the item and make a recomm€ndation to the city councir. rnE biiy councitirly rererse, attirm ormodrfy wholly or partly the Planning Commission's re@mmendation. R6zonings, land use anJ ode amendments {ake a simplemaiority vote of lhe City council except rezonings and land use amendments irom residential to mmmeiciattinoustriat. ' Minnesota state Statute 519.99 requtss all appliGtions to be processed within 60 days unless the appli€nt waaves this standard.Some appli€tions due to their @mplexity may take sevoEl months to @mplete. Any per$n wishing to foilw an item lhrough theproess should check with the Planning Dspartment regarding its status and sctreoutini for tne Clty douncit meting. ' A neighborhood spokesperson/repr€sentative is encou;aged io provide a ontac{ for the city. often developers are en@uEged lomest with the neighborh@d regarding their proposal. S6ff is also availabla to reviaw the p'rcj"a *itt "ny int"r."ted parmn(i). ' Be€usa the Planning Commission hoids the public haaring, the city Council does not. Minuies are taken and anycoffesponden@ regarding the applicatioNill be included in ths rep;rt to the City Council. r you ,istr to nave something to beincluded in the report, plaase @ntact the planning Staff person named on the notifletion. Cha Notice of Public Hearing nhassen Plann Commission Date & Time: Tuesday, December 5, 2023, start until later in the evening at 6:00 p.m. This hearing may not , depending on the order of the Location HallCouncil 7700 Market Blvd. Proposal: Consider a request for a Site located at2451 Galpin Court, Plan Review for property zoned Planned Unit Applicant:Eden Trace Corp. Owner:Todd Brown Property Location 2451 Galpin Court is on the revense side of this notice.A location What Happens at the Meeting: The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair wiil lead the public hearing through the following steps: 1 Staff will give an overview of the proposed project.2 The applicant will present plans for the project.3. Comments are received from the public.4. Public hearing is closed and the planning Commission discusses the project. Questions & Gomments: documents before the meeting, please visit the development webpage at: . tf you wish to talk to someone about this project, please contact Bob Generous by email at rarsenault@chanhassenmn.qov or by phone a|952-227-1132.|f you choose to submit written comments, please send one copy to staff in advance of the To view project city's proposed meeti willStaff tong the Comcopiesprovide mission.Planning staffThe for itemthis wil availablebereport ononline the city's Minutes&web theAgendas or theto P annpageThursdaypri ing missiCom on sign up to receive email updates about this or other projects. Go to City Reyiew Procedurc: ' Subdivisions, Planned Unit Developments, Site Plan Revi€ws, Conditional and lntarim Usas, Wefland Alterations, Rezonings,comprehensiva Plan Amendments, varian@s, Appeals, and iode Amendments r€quire a public hearini oefore the planning Commission. Cilyordinan@srequireall propertywithinsOOfeatofthesub.lectsitetboenotineJofrnea"pprietioninwriting. interested party is invited to attend the meeting. ' staff preparas a report on the sub.iect appliGtion that includes all partinent infomation and a recommendalion. These reports areavailable by request. At the Planning commission meeting, staff will give a varbal overuiew of the report ano a remmmendation. Theitem will be opened for the public to speak about the propolal as a part of the hearing proess. trre bommission will close the publichearing and discuss the item and make a recommendatibn to the city council. rhe 6liv Coun"ir ,"/r"r"r"", affim or modify whoily 9r paaly the Planning commission's re@mmendation. Rezonings, land use and code ah€ndments tiake a simple majority vote of theCity Council ex@pt rezonings and land use amendmenls from [sidential to ommercial/industrial. ' Minnesota State Statute 519.99 requires all applications to b€ pr@ssed within 60 days unless the appli€nt waives this standard.Some applications due to their @mplexity may take several months to @mplste. Any per$n wishing to iollN an item through theprocess should check with the Planning Department regarding its status and scheduling for the City douncit meting. ' A neighborhood spokesperson/representative is enmuraged io provide a mntacl for th! city. often Jevetopers are en@uraged tomeet with the neighborh@d regarding their proposal. staff is also available to review the p'rcj*t *ittr "ny int"r""ted per$nG). ' Because the Planning commission.holdslhe public hearing, the city council does not. Minui." "r" t"t n "nd any @rrespondenceregarding the appli€tion will be included in the report to tne clty council. lf you wish to har" ao."ttrlng io o" included in the report,please contact the Planning Staff person named on the notifimtion. Any the city's proposed development at: lf you wish to to someone about To view visitmeeting, 176 Tax name 2451GALPIN LLC 8610 LLP Tax add 11 Tax add 12 vlcToRtA, MN 55386- CHANHASSEN, MN 55317- 1930 EDGEWATER PL 8821 SUNSET TRL BAJA INVESTMENTS LLC 2985 WATER TOWER PL CHANHASSEN, MN 55317. 8821 SUNSET TRL CHANHASSEN, MN 55317 -9737CHAN WEST II LLP CROWN FAB LLC 4035 NOREX DR CHASKA, MN 55318-3043 CW-V LLP 8821 SUNSET TRL CHANHASSEN, MN 55317 -9L37 GALPIN COURT LLC 60 SETTLERS CT CHANHASSEN, MN 55317- LBIACQUISITION CORP 15963 STRATHERN ST VAN NUYS, CA 91406- MP DEVELOPMENT LLC 3248 IRON WORKS RD GEORGETOWN, KY 40324- PHOENtX, AZ 85018-TAUNTON VENTURES LLC 5724 N ECHO CANYON DR TAUNTON VENTURES LLC 3600 IVY PL WAYZATA, MN 55391- TAUNTON VENTURES LP 9980 DEERBROOK DR CHANHASSEN, MN 55317-8551 WEST FARGO, ND 58078-3502THE NORDICK GROUP INC 675 T2TH AVE NE VOLK-MINGER PROPERTIES LLC L6925 COUNTY ROAD 40 2440 GALPIN CT CARVER, MN 55315- CHANHASSEN, MN 553L7 -4621.WAYTEK INC 177 City Council Item January 8, 2024 Item Appoint Acting Mayor File No.Item No: D.10 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council appoints Haley Schubert as Acting Mayor." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND Per Minnesota Statute 412.121, at its first meeting each year the council shall choose an Acting Mayor from the council members. DISCUSSION The acting mayor will preside over Council meetings, stand in at ceremonies, and execute official city documents in the absence of the mayor. The Acting Mayor in 2023 was Councilmember Haley Schubert. BUDGET 178 RECOMMENDATION ATTACHMENTS MN Statute 412.121 Acting Mayor 179 MINNESOTA STAIUTES 202 I 4t2.t2l 4I2.I2I ACTING MAYOR. At its first meeting each year the council shall choose an acting mayor from the council members. The acting mayor shall perform the duties of mayor during the disability or absence of the mayor from the city or, in case of vacancy in the office of mayor, until a successor has been appointed and qualifies. Ilistory: 1949c llgs 15;1969c9s83; 1973c l23art2s I subd2; 1986c444 Official Publication of the State of Minnesota Revisor of Statutes I 180 City Council Item January 8, 2024 Item Designate Official Newspaper File No.Item No: D.11 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council designates the Chanhassen Villager as its official newspaper for 2024." Motion Type Simple Majority Vote of members present Strategic Priority Communications SUMMARY BACKGROUND The City Council must designate an official newspaper that meets the qualifications of state statute. Requests were received from The Chanhassen Villager and the Sun Sailor. The Chanhassen Villager cost is less than the Sun Sailor. The Villager price per column inch for 2024 is $8.06 (a 5% increase from the 2023 rate of $7.68). Residents may either subscribe or request a free subscription be delivered to their home. DISCUSSION BUDGET 181 RECOMMENDATION Staff recommends that the Chanhassen Villager be appointed as the City’s official newspaper. ATTACHMENTS Letter from Chanhassen Villager Letter from Sun Sailor Newspaper Minnesota Statute 331A.04 concerning Appointment of Official Newspapers 182 123 West Second Street, Chaska, Minnesota 55318 ■ (952) 445-3333 December 19, 2023 Ms. Laurie Hokkanen City of Chanhassen 7700 Market Boulevard Chanhassen, Minnesota 55317 Dear Ms. Hokkanen, Please consider our request for appointment of the Chanhassen Villager as the offi cial newspaper for the City of Chanhassen in 2024. We feel very strongly that the publishing of legal notices in the newspaper is of vital importance to local residents who wish to stay informed about the decisions being made by your elected body. The rate submitted by the Chanhassen Villager for 2024 is $8.06 per column inch. The new rate refl ects a 5 percent increase from that charged in 2023 and is needed to cover the rising costs for paper and labor, in addition to several postal increases initiated by the U.S. Postal Service over a 14-month period of time. Notices submitted by the City of Chanhassen will continue to be posted on our newspaper website, www.chanvillager.com and the Minnesota Newspaper Association's statewide public notice website, mnpublicnotice.com, free of charge. Our legal notice deadline is at noon on Thursday, preceding the following week’s publication date; during holiday weeks the deadline may be advanced. Thank you for the opportunity to be of service to you in the past. We hope that relationship can be continued in the coming year. Respectfully, Laurie A. Hartmann General Manager Chanhassen Villager 183 Pgud tt,*b-D AI EAST CENTRAI MINNESOTA November 3,2023 City of Chanhassen City Council 7700 Market Blvd. PO Box 147 Chanhassen, MN 55317 Dear City Council Members, Please accept the following bid from the Sun Sailor for legal newspaper designation for the City of Chanhassen. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 5,2024: First insertion: $12 per column inch Subsequent insertions: $7.25 per column inch Characters per inch: 320 Lines per inch: I All published legal notices are posted on the Sun Sailor website at no additional charge. A notarized affidavit will be provided for each notice published. The Sun Sailor is published weekly on Thursdays. The deadline is 2:00 p.m. on Thursday for publication the following Thursday. Early deadlines apply during a holiday week. Please email legal notices to publ icnotice@apgecm.com. Thank you for considering the Sun Sailor as the official newspaper for the City of Chanhassen for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, Uux Tonya Adams Publishing Group Legal Notice Department Manager 763-691-6001 10917 VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 . 952.392.6844 . SAILOR.MNSUN.COM 184 I MINNESOTA STAIUTES 2017 331A.04 331A.04 DESIGNATION OF A NEWSPAPER T'OR OF'FICIAL PUBLICATIONS. Subdivision I . Priority. The governing body of a political subdivision, when authorized or required by statute or charter to designate a newspaper for publication of its public notices, shall designate a qualified newspaper in the following priority. Subd. 2. Known ollice in locality. If there are one or more qualified newspapers, the known office of issue of which are located within the political subdivision, one of them shall be designated. Subd. 3. Secondary office in locality. When no qualified newspaper has a known office of issue located in the political subdivision, but one or more qualified newspapers maintain a secondary offtce there, one of them shall be designated. Subd. 4. General circulation in locality. When no qualified newspaper has its known offrce of issue or a secondary office located within the political subdivision, then a qualified newspaper of general circulation there shall be designated. Subd. 5. Other situations. If a political subdivision is without an official newspaper, or if the publisher refuses to publish a particular public notice, matters required to be published shall be published in a newspaper designated as provided in subdivision 4. The governing body of a political subdivision with territory in two or more counties may, if deemed in the public interest, designate a separate qualified newspaper for each county. Subd. 6. Exception to designation priority. (a) Notrvithstanding subdivisions I to 3, the governing body of a political subdivision may designate any newspaper for publication of its official proceedings and public notices, if the following conditions are met: (l) the newspaper is a qualified medium of official and legal publication; (2) the publisher of the newspaper fumishes a sworn statement, verified by a recognized independent circulation auditing agency, covering a period ofat least one year ending no earlier than 60 days before designation of the newspaper, stating that the newspaper's circulation reaches not fewer than 75 percent of the households within the political subdivision; (3) the newspaper has provided regular coverage of the proceedings of the governing body of the political subdivision and will continue to do so; and (a) the governing body votes unanimously to designate the newspaper. (b) If the circulation of a newspaper designated under this subdivision falls below 75 percent of the households within the political subdivision at any time within the term of its desigrration as official newspaper, its qualification to publish public notices for the political subdivision terminates. Subd. 7. Joint bidding. A bid submitted jointly by two or more newspapers for the publication of public notices must not be considered anticompetitive or otherwise unlawful if the following conditions are met: ( I ) all of the qualified newspapers in the political subdivision participate in the joint bid; (2) the existence of the jointbid arrangement is disclosedto the govemingbody ofthepolitical subdivision before or at the time of submission of the joint bid; and Copyright @ 2017 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 185 331A.04 MINNESOTA STATUTES 20I 7 (3) the board is free to reject thc joint bid and, if it does, individual qualified newspapers do not refuse to submit separate bids owing to the rcjection of the joint bid. History: 1984 c 543 s 23; 2003 c 59 s l; 2004 c 182 s 14 2 Copyriglt @ 2017 by the Revisor of Starutes, State of Minnesota. AII Rights Reserved. 186 City Council Item January 8, 2024 Item Appointments to the SouthWest Transit Commission File No.Item No: D.12 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council reappoints Councilmember Josh Kimber to Seat B of the SouthWest Transit Commission for a term ending December 31, 2026." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND As part of the Fifth Restated Joint Powers Agreement for SouthWest Transit, each party to the agreement must provide two commissioners, one a member of the party's governing body (Seat A) and one of whom shall be a member of the party's governing body or a resident who resides in the jurisdiction of that member (Seat B). Councilman Jerry McDonald was reappointed in January of 2023 to Seat A with a term ending 12/31/2025. Mayor Elise Ryan was appointed in 2021 to Seat B with a term ending 12/31/2023. Councilmember Josh Kimber was appointed to Seat B on 02/13/2023 to complete Mayor Ryan's term. DISCUSSION 187 BUDGET RECOMMENDATION ATTACHMENTS Excerpt from SouthWest Transit Joint Powers Agreement 188 2. PURPOSE. The purpose of this Agreernent and SouthWest Traruit is to (i) provide altcmative methods ofproviding public transit sen ice for the Cities of Eden Prairie, Chanltassen, and Chaska and (ii) contract to provide transit and transit planning senviccs to othcr cntities, as approvcd by thc Comrnission, pursuant to Minnesota Statutc.s Sections I 6A.88, 471 .59, 4'73.384, and 4?3.388. 3.DEFINITIONS. ta,"Commission" mcans the organizalion created by lhis Agreemer:t, the full name of which is SouthWest Transit. (b) (c) (d) (e) "Board" means the Board of Commissioners of Southwest Transit. "Council" means the goveming body of a Party to this Agreement. "Party' means any entity which has cntered into this Agreement. "Metropolitan Council" means ths regional entily established by Minnesota Statutes Section 473.123. 4. PARTIES. The municipalities which are original Parties to this Agrccment are Edcn Prairie, Chanhassen, and Chaska. No change in govemmental boundaries, slructure, organizational status or character shall affect the eligibility of any Party listed above to be represented on the Commission so long as such Party continues to exist as a separate political subdivision. After the ellective date of this Agreemcnt, an entily may ioin the Commission upon all of the following: (i) cntcring into a consolidation agreement or similar agrecment with the Commission, which agreement shall set forth the tenns and conditions for adding a ncw party or Parties including but not limited to: transfer of transit assets, funding and reserves, timing, branding and marketing, cxisting contracts and agreements, and withdrawal; (ii) filing with the Commission of a resolution duly adopted by the goveming body of the proposed new party agreeing to the terms of this A$eement, as amended at the time of said filing,; and (iii) the filing ofa resolution by thc govcming body of each Party approving thc addition ofthc ncw party. All such resolutions shall be attached to and become a pafi of this Agreement. The tcnns and conditions ofthe consolidation or similar agreement shall supcrscdc the tcnns of this Agreernent unless specifi cally slatcd otherwisc: 5. BOARD OF COMMISSIONERS. Except as othcrwise provided under Section 6 hereof, the goveming hody of the Commission shall be the Board which will consist of two commissioners from each Party and onc at largc commissioncr, all as appointcd as set forth bclorv. 2 (a) 189 (b) Party Comrnissioners. Each Parly shall appoinl two conrnrissioners one of whom shall be a member ol'the Party's goveming body ("Seat A") and one ofwhom shall be a member of the party's govcming body or a residenl who resides in thc jurisdiction ofthat member ("Seat B"). A cornmissioner appointed to Seat A ceases to be a commissioner if the person ceases to be a member of the Party's goveming body. A commissioner appointed to Seat B ceases to be a commissioner if the person cease to be a resident of who resides in the jurisdiction of dral member. A Party shall appoint a new commissioner in accordancc witli 5 (b) to serve the remainder of the tcnn created by the vacancy, (c)At Large Cornmissioner. Thc Board shall appoint one at large cornmissioner, which commissioner shall reside or maintain a principal place of business within thejurisdiction ofone ofthe Parties. The at large commissioner shall serve a threc year term. An at large commissioner may serve no rnore than one consecutive term; excepl that the Board rnay, in the Board's sole discretion, extefrd the tcnn for one additional year. (d)Terms. Each party commissioner shall serve a 3 year tenn on the following schedule: The terms shall be assigned as follows Party Seat Term Chanhassen A 2 B 3 Chaska A I B 2 Party Seat Term New Party I 1 B 2 New Party 2 A 3 B I PBrty Seat Term Eden Prairie A 3 B I Party Seat Term New Party 3 2 B 3 New Party 4 A B 2 The commissioner terms of new parties to the Commission shall be assigned using the following systern, which shall continue to repeat iu the same order if rnore than four parties are added. Assignment of terms for new Parties after New Party 4 shall continue in the same manner. If multiple Parties are added at one time the Board shall detennine the number ofeach new party for purposes of temr assignrnents. 3 Term I - expires December 31, 2015 and every three years thereafler. Term 2 expires December 3l , 2016 and every three years thereaftcr. Term 3 - expires Decernber 3l . 201 7 and every three years thereafter. A I 190 City Council Item January 8, 2024 Item Appointments to the Fire Relief Association Board of Trustees File No.Item No: D.13 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council Appoints Councilmember Haley Schubert, Finance Director Kelly Grinnell, and Fire Chief Don Johnson to the Fire Relief Association Board of Trustees." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND The Chanhassen Fire Relief Association Board of Trustees oversees all financial and pension matters for the association. This includes oversight of pension investments, amendments to bylaws, and a special discretionary fund that is raised through donations and fundraising. The Board meets quarterly. State statute requires that the Board have three municipal trustees, including one elected official, one elected or appointed official , and the Fire Chief . Staff recommends that the Council appoint Councilmember Haley Schubert, Finance Director Kelly Grinnell, and Fire Chief Don Johnson to the Fire Relief Association Board. According to state statute, these appointments are made annually. DISCUSSION 191 BUDGET RECOMMENDATION ATTACHMENTS MN Statute 424A.04 192 I MINNESOTA STATUTES 20 I 7 4244.04 424A.04 VOLUNTEER RELIEF ASSOCIATIONS; BOARD OF TRUSTEES. Subdivision l. Membership. (a) A relief association that is directly associated with a municipal fire department must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association and three trustees must be drawn from the officials of the municipalities servedby the fire departrnent to which the relief association is directly associated. The bylaws of a relief association which provides a monthly benefit service pension may provide that one of the six trustees elected from the relief association membership may be a retired member receiving a monthly pension who is elected by the membership of the relief association. The three municipal trustees must be one elected municipal oflicial and one elected or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. (b) A relief association that is a subsidiary of an independentnonprofit firefighting corporation must be managed by a board of trustees consisting of nine members. Six trustees must be elected from the membership of the relief association, two trustees must be drawn from the offrcials of the municipalities served by the fire departrnent to which the relief association is directly associated, and one trustee must be the fire chief serving with the independent nonprofit firefighting corporation. The bylaws of a relief association may provide that one of the six trustees elected from the relief association membership may be a retired member receiving a monthly pension who is elected by the membership of the relief association. The two municipal trustees must be elected or appointed municipal officials, selected as follows: (l) if only one municipality contracts with the independent nonprofit firefighting corporation, the municipal trustees must be two officials of the contracting municipality who are designated annually by the governing body of the municipality; or (2) if trvo or more municipalities contract with the independent nonprofit corporation, the municipal trustees must be one offrcial from each of the two largest municipalities in population who are designated annually by the governing bodies of the applicable municipalities. (c) The municipal trustees for a relief association that is directly associated with a fire departrnent operated as or by a joint powers entity must be the fire chief of the fire departrnent and two trustees designated annually by the joint powers board. The municipal trustees for a relief association that is directly associated with a fire department service area township must be the fire chief of the fire deparhnent and two trustees designated by the township board. (d) If a relief association lacks the municipal board members provided for in paragraph (a), (b), or (c) because the fire department is not located in or associated with an organized municipality, joint powers entity, or township, the municipal board members must be the fire chief of the fire deparment and trvo board members appointed from the fire department service area by the board of commissioners of the applicable county. (e) The term of the appointed municipal board members is one year or until the person's successor is qualified, whichever is later. (f) A municipal trustee under paragraph (a), (b), (c), or (d) has all the rights and duties accorded to any other trustee, except the right to be an offrcer of the relief association board of trustees. (g) A board must have at least tlree offrcers, who are a president, a secretary and a treasurer. These officers must be elected from among the elected trustees by either the full board of trustees or by the relief association membership, as specified in the bylaws. [n no event may any trustee hold more than one officer position at any one time. The terms of the elected trustees and of the offrcers of the board must be specified Copyrrght @ 2017 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 193 4241..04 MINNESOTA STATUTES 20 I 7 in the bylaws of the relief association, but may not exceed three years. If the term of the elected trustees exceeds one year, the election of the various trustees elected from the membership must be staggered on as equal a basis as is practicable. Subd. 2. X'iduciary duty. The board of trustees of a relief association shall undertake their activities consistent with chapter 3564. Subd. 2a. tr'iduciary responsibility. In the discharge of their respective duties, the officers and trustees shall be held to the standard ofcare specified in section I14'.09. In addition, the trustees shall act in accordance with chapter 356A. Each member of the board is a fiduciary and shall undertake all fiduciary activities in accordance with the standard of care of section 11A.09, and in a manner consistent with chapter 356A. No fiduciary of a relief association shall cause a relief association to engage in a transaction if the fiduciary knows or should know that the transaction constitutes one of the following direct or indirect transactions: ( I ) sale or exchange or leasing of any real properry between the relief association and a board member; (2) lending of money or other extension of credit between the relief association and a board member or member of the relief association; (3) furnishing of goods, services, or facilities between the relief association and a board member; or (4) nansfer to a board member, or use by or for the benefit of a board member, of any assets of the relief association. A transfer of assets does not mean the payment of relief association benefits or administrative expenses permitted by law. Subd. 3. Conditions on relief association consultants. (a) If a volunteer firefighter relief association employs or conffacts with a consultant to provide legal or financial advice, the secretary of the relief association shall obtain and the consultant shall provide to the secretary ofthe reliefassociation a copy of the consultant's certificate of insurancc. (b) A consultant is any person who is employed under contract to provide legal or financial advice and who is or who represents to the volunteer firefighters relief association that the person is: (l) an actuary; (2) a certified public accountant; (3) an attorney; (4) an investrnent advisor or manager, or an investment counselor; (5) an invesfinent advisor or manager selection consultant; (6) a pension benefit design advisor or consultant, or (7) any other financial consultant. History:1979c201 s14; 1980c607artl5sl2;1981 c224s210; 1983c219s8; 1989c319art8 s 27;2000c461 art l5 s l0; lSp200l c l0art 16s l; lSp2005 c8 art9 s 14;2009c 169art 10s 38;2012 c 286 art 12 s 16 2 Copyriglrt @ 2017 by the Rcvisor of Statutes, State of Minnesota. All Rights Reserved. 194 City Council Item January 8, 2024 Item Amendment to the Investment Policy section of the City of Chanhassen Financial Policies File No.Item No: D.14 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The City Council approves the amendment to the Investment Policy section of the City of Chanhassen Financial Policies." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY Minnesota Statutes, Section 118A.04, Subdivision 5, was amended in 2022 to allow cities to invest in time deposits (certificates of deposits) that are fully insured by the National Credit Union Administration (NCUA). Previously, the statute mentioned only time deposits fully insured by the Federal Deposit Insurance Corporation (FDIC). Staff recommends revising Section E of the Cash and Investments Policy portion of the City's Financial Policies to allow the City to invest in credit union time deposits. In the current investment environment time deposits from credit unions have been providing better interest earnings. Investments in credit union time deposits would be limited to the amount insured by the NCUA, so there is no risk of loss. The underlined text below shows the addition: Certificates of Deposit – A negotiable or nonnegotiable instrument issued by commercial banks or credit unions and insured up to $250,000, or the amount set, by the Federal Deposit Insurance 195 Corporation (FDIC) or National Credit Union Administration (NCUA) Page 11 of the attached Financial Policies document reflects the change. BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends the council adopt the revised financial policies for the City of Chanhassen. ATTACHMENTS Financial Management Policies Draft dated January 8, 2024 196 Staf CITY OF CHANHASSEN Financial Management Policies Revisions Draft for Review by the Chanhassen City Council –January 8, 2024 Original Adoption -February 13, 2023 197 City of Chanhassen Financial Management Policies 1 | P a g e Table of Contents FINANCIAL MANAGEMENT POLICIES OVERVIEW 2 REVENUE MANAGEMENT POLICY 3 OPERATING BUDGET POLICY 5 RESERVES POLICY 7 CASH AND INVESTMENTSPOLICY 10 PUBLIC PURPOSE EXPENDITURE POLICY 14 PURCHASING POLICY 17 ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY 25 CAPITAL IMPROVEMENT PLAN POLICY 27 CAPITAL ASSETS POLICY 29 DEBT MANAGEMENT POLICY 32 POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS 34 CONDUIT DEBT POLICY 39 POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION 42 ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY 60 198 City of Chanhassen Financial Management Policies 2 | P a g e FINANCIAL MANAGEMENT POLICIES OVERVIEW The City of Chanhassen has an important responsibility to its citizens to plan the adequate funding of services desired by the public, to manage the municipal finances wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to ensure the maintenance of quality neighborhoods for its citizens. To achieve these goals, this plan has the following strategies for the City’s fiscal performance: 1. To be proactive, rather than reactive, in the City’s policy-making efforts to ensure that important decisions are not controlled by financial problems or emergencies. 2. To enhance the City’s Council’s policy-making ability by providing accurate financial information related to the various authority or service levels provided by the City. 3. To assist in sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the City Council with decisions that will have significant financial impact on the City. 5. To set forth operational principles that maximize efficiency and effectiveness, to the extent consistent with services desired by the public and minimize financial risk. 6. To utilize revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues and that also distribute the cost of municipal services fairly and provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City’s infrastructure and various facilities. 8. To protect and enhance the City’s credit rating and prevent default on municipal debts. 9. To ensure the legal use and protection of City funds through a good system of financial and accounting controls. 10. To record expenditures in a manner that allocates to current taxpayers or users the full cost of providing current services. 11. To adopt a balanced budget in the General Fund that will ensure an adequate, stable fund balance. 12. To adopt budgets in other City funds that ensure an adequate, stable fund balance. To achieve these strategies the following fiscal policies have been adopted by the City Council to guide the City’s budgeting and financial planning process. Each fiscal policy section includes a statement of purpose and a description of the policy. 199 City of Chanhassen Financial Management Policies 3 | P a g e REVENUE MANAGEMENT POLICY It is essential to responsibly manage the City’s revenue sources to provide maximum service value to the community. The most important revenue policy guidelines established by the City Council are for the two major sources of City revenue: property taxes and fees/charges. A. Purpose The purpose of the is policy is to establish broad goals to assist the City in managing its revenue. These goals will consider diversification and stabilization, equity, economic development, and collections. 1) Diversification The City will strive to maintain a diversified revenue base to prevent fluctuations in revenue. Property taxes add stability to the revenue base but should not be the sole source of revenue. When possible, the City will seek our new sources of revenue to diversify the tax base. This could include long-term solutions, such as franchise fees or additional fees or charges. Short-term solutions should also be considered, such as a one-time sale of assets. 2) Equity The City will strive to ensure that funding is derived from a fair, equitable, and adequate resource base. Services having a citywide benefit shall be financed with revenue sources generated from a broad base, such as property taxes and state aids. Services where the customer determines the use should be financed with user fees, charges, and assessments related to the level of service provided. 3) Economic Development The City’s revenue sources should not unduly reduce the City’s economic competitiveness or negatively impact individual choices in the local economy. The City’s overall revenue structure should be designed to recapture some of the financial benefits resulting from economic and community development investments. The City will strive to keep a total revenue mix that encourages growth and keeps the City economically competitive. 4) Collections City staff should engage in vigilant collections of outstanding balances due to the City. However, the cost of collections should not exceed the marginal extra revenue obtained or absorb a large percentage of the amount collected. City staff may write off accounts receivable in amounts of $100.00 or less without Council approval. B. Property Taxes When possible, property tax increases should accommodate incremental adjustments versus large changes from year to year. Further, when discussing property taxes, the City should simultaneously explore other revenue and expenditure alternatives that will maximize the City’s future financial flexibility and ability to provide services. This may include considering options such as debt management, fees and charges, cost allocation, use of reserves, and expenditure cuts. Possible factors for considering an increase in property tax include: Maintenance of City services, including inflationary impacts Long-term protection of the City’s infrastructure Meeting legal mandates imposed by outside agencies Maintaining adequate fund balance and reserve funds sufficient to maintain or improve the City’s bond rating 200 City of Chanhassen Financial Management Policies 4 | P a g e Funding City development and redevelopment projects that will clearly result in future tax base increases (the expenditures of development and redevelopment funds must be in accordance with a defined strategy as shown in the City’s Comprehensive Plan, Capital Improvement Plan, or other City documents) Property tax increases to meet other purposes will be based on the following criteria: A clear expression of community need The existence of community partnerships willing to share resources C. Service Fees and Charges The City will consider establishing or modifying service fees and charges whenever appropriate to fairly allocate the full cost of services to the users of those services. Service fees and charges broaden the base to include tax exempt properties, which still have municipal costs associated with the property. Specifically, the City may: Establish utility rates sufficient to fund both the operating costs and the long-term depreciation and replacement of the utility systems As part of the City’s enterprise effort, evaluate City services and pursue actions to accomplish the following: Find community-based partners to share in service delivery Make services financially self-supporting or, in certain circumstances, profitable Annually review City services and identify those for which charging user fees are appropriate These services will be identified as enterprise services and a process for establishing fees will be set for each Part of this process may include a market analysis that compares City fees to comparable market cities or other service providers Waive or offer reduced fees to youth, seniors, community service groups, and other special population groups identified by the Council as requiring preferential consideration based on policy goals Selected criteria are used to determine the specific rate to charge for a fee or service. The rate criteria can be one of five approaches: Market Comparison – Attempt to set fees in the upper quartile of the market Maximum set by External Source – Fees set by legislation or another entity Entrepreneurial Approach – Fees will be at the top of the market Recover the Cost of Service – Program will be self-supporting Utility Fees – A rate study will be updated or reviewed annually D. Non-recurring and Volatile Revenues Non-recurring revenues should be directed towards one-time uses and should not be relied on to fund ongoing programs. Several one-time revenue sources, such as intergovernmental grants or aids and insurance dividends are outside of direct City control and must be relied upon conservatively. The City Manager and Finance Director shall ensure that the budget preparation process includes an evaluation of all major non-recurring revenues, to minimize reliance on unpredictable revenues for on-going operating costs. Volatile revenues, such as court fines, interest earnings, and building permits can produce undependable yields and should not be heavily depended on to fund ongoing programs. High yields from these sources should be treated like non-recurring revenues. Revenues can be considered volatile if they vary by more than 10% from budgetary estimates. 201 City of Chanhassen Financial Management Policies 5 | P a g e OPERATING BUDGET POLICY A. Purpose The operating budget is the annual financial plan for funding the costs of City services and programs. The operating budget will describe the goals to be achieved and the services and programs to be delivered for the level of funding. The general operating budget includes the General Fund, Special Revenue Funds, and Capital Funds. Enterprise operations are budgeted in separate Water, Sewer, and Surface Water funds. B. Balanced Budget The City Manager shall submit a balanced budget for the General Fund in which appropriations shall not exceed the total of the estimated revenues and available fund balance. A balanced budget is defined as a budget in which current revenues plus net operating transfers and one-time use of excess reserves will be sufficient to support budgeted expenditures. One-time reserves or use of excess reserves will not be used to fund ongoing expenditures. One-time funding sources shall only be used to fund capital improvements, equipment, one-time expenditures, or to improve fund balance. The City will provide for all current expenditures with current revenues. The City will avoid all budgetary procedures that balance current expenditures at the expense of meeting future years’ budget needs, such as postponing expenditures, rolling over short-term debt, or using reserves to balance the operating budget. C. Budget Period The City’s budget year is the calendar year. The City legally adopts an annual budget for the General Fund. Budgets for Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds are adopted for management purposes only. D. Basis of Budgeting The modified accrual basis will be used for all the Governmental Funds in the budget. The City uses the accrual basis of accounting for enterprise fund reporting. Under this basis, the receipt of bond proceeds, capital outlays, and debt service principal payments are not reported, but allocations for depreciation and amortization expense are recorded. However, when budgeting for enterprise funds the opposite is true so as to improve cash flow forecasting. E. Level of Control, Budget Transfer and Amendment Process The legal level of budgetary control is at the fund level, so any transfer of budget between funds (fund level) requires approval of the City Council. Department heads may make transfers of budget within their department (object level). However, budget transfers between departments (department level) requires authorization of the City Manager. Department heads must complete a budget transfer request form for any budget transfer. The following information is to be provided on the form: budget transfer amount, accounts involved, purpose, justification, date approved by department head, and department head signature. This form is submitted to the Finance Director for approval and if necessary routed to the City Manager and/or City Council. City Council approval is required for any overall increase or decrease in the operating budget. F. Long-Term Financial Forecasts The City Manager will coordinate the development of a five-year capital improvement plan budget and five-year outlook with the development of the operating budget. Operating costs associated with new capital improvements will be projected and included in future operating budget forecasts. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. The impact on the 202 City of Chanhassen Financial Management Policies 6 | P a g e operating budget from any new programs or activities being proposed should be minimized by providing funding with newly created revenues whenever possible. G. Revenues in Excess of Budget Excess revenues from a specific fiscal year will be placed into the City’s reserves in a manner consistent with the City’s fund balance reserve policy. H. Encumbrances and Budget Carryovers All unencumbered appropriations for the City’s operating budget lapse at year-end. Amounts reserved for encumbrances are classified as assigned fund balance. Budget carryovers from a prior fiscal year must be approved by the City Manager and Finance Director and will be set aside as assigned fund balance. I. Performance Measurement The City Manager will ensure that a budgetary control system is in place to adhere to the adopted budget. The Finance Department will provide regular monthly reports comparing actual revenues and expenditures to budgeted amounts. The City’s annual budget shall be made available to citizens and the public upon request and available on the City’s website. The City shall maintain transparency and accountability of its financial resources and assets. 203 City of Chanhassen Financial Management Policies 7 | P a g e RESERVES POLICY A. Purpose It is important for the financial stability of the City to maintain reserves for unanticipated expenditures or unforeseen emergencies, as well as to provide adequate working capital for current operating needs to avoid short-term borrowing. The Reserves Policy of the City is managed closely with the City’s Debt Management Policy. The City may choose to consider paying cash for capital projects that can be anticipated and planned for in advance. Therefore, the City’s reserve levels fluctuate, in part, based on capital project plans. In establishing an appropriate reserve level, the City needs to consider the cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating, and long- term fiscal health. B. Fund Balance Classifications for Governmental Funds Fund balances in governmental funds (versus enterprise or utility funds) are reported in classifications that disclose constraints for which amounts in those funds can be spent. The fund balance classifications are: Nonspendable – Consists of amounts that are not in spendable form, such as inventories and prepaid items Restricted – Consists of amounts related to externally imposed constraints, established by creditors, grantors, or regulatory agencies Committed – Consists of amounts that have internally imposed constraints, established by resolution of the City Council (committed amounts cannot be used for any other purpose unless the Council removes or changes the specified use by resolution of the City Council) Assigned – Consists of amounts that are intended to be used for a specific purpose and intent can be expressed by the City Council or by a delegate of the City Council Unassigned – Consists of the residual classification for the General Fund and also reflects negative residual amounts in other funds C. Authorization and Use of Fund Balance The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the City’s intended use of the specified funds. When both restricted and unrestricted (committed, assigned, or unassigned) resources are available for use, it is the City’s policy to use restricted resources first, and then use unrestricted resources as needed. When unrestricted resources are available for use, it is the City’s policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. The exception to this is the Park Development Fund, where resources are used in the following order: 1) assigned, 2) committed, and 3) restricted. Committed fund balance items must be set in place prior to year-end, but the amount can be calculated after year-end. D. Fund Balance Policies for Fund Types 1) General Fund The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property taxes; license and permit fees; fines and forfeits; charges for services; intergovernmental revenues; investment earnings; and transfers in. The General Fund’s resources finance a wide range of functions, including the operations of general government, public safety, public works, community development, and parks and recreation. 204 City of Chanhassen Financial Management Policies 8 | P a g e The City’s unassigned year-end fund balance in the General Fund shall be maintained at a minimum level of 50% of the following year’s property tax levy. The General Fund is the only fund that can have positive unassigned fund balance. The City may assign fund balance in the General Fund for purchase order encumbrances, budget carryovers, compensated absences, or other items. The City may commit fund balance in the General Fund for revenue stabilization arrangements or other items by City Council resolution. The General Fund may have a portion of its fund balance classified as nonspendable if there are inventories or prepaid items. 2) Special Revenue Funds Special revenue funds are used to account for and report the proceeds of specific revenue source that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. The City will maintain fund balances in special revenue funds at a level which will avoid interfund loans to meet the cash flow needs of the current operating budget. Governmental accounting standards require that substantial inflows of revenues into a special revenue fund be either restricted or committed in order for the fund to be considered a special revenue fund. The specific revenue source for each special revenue fund and the specific purposes for which they are restricted or committed are as follows, less any amounts that are classified as nonspendable by their nature: Special Revenue Fund Specific Revenue Sources Restricted or Committed For Charitable Gambling Contribution Fund 100% of Fund Balance Restricted for equipment and training for the Fire Department Cemetery Fund 100% of Fund Balance Committed for cemetery maintenance CATV Fund PEG Fees from Franchise Agreements Committed for capital costs associated with public, educational, and government (PEG) communications Grant Fund 100% of Fund Balance Restricted for federal and state grant funds 3) Debt Service Funds Debt service fund balances are typically considered restricted. Fund balance may be assigned if the debt for the fund has been fully paid. The resources being accumulated in the funds are for payments of principal and interest maturing in current and future years. At year-end, fund balance in each Debt Service fund shall be at a minimum level of 100% of the debt service expense expected to be paid during the first half of the fiscal year. 4) Capital Project Funds Capital project fund balances are considered restricted or assigned. The resources being accumulated are for current and future projects. Capital project funds are used to account for and report financial resources that are restricted or assigned to expenditures for capital assets. The fund balances in these 205 City of Chanhassen Financial Management Policies 9 | P a g e funds vary annually based on the timing of construction projects and bond issuance. The City will maintain reserves in the Capital Project Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. The maximum amount of reserves should include the amount necessary to pay for future capital projects. Future capital projects must be identified and quantified in the Capital Improvement Plan. E. Enterprise (Utility) Fund Reserves The City will maintain reserves in the Enterprise (Utility) Funds at a minimum level sufficient to provide adequate working capital for current expenditures needs. Generally, the City shall strive for a minimum of 3-months of operating cash in these funds. The maximum amount of reserves should include the amount necessary to pay for future capital needs. Future capital projects must be identified and quantified in the Capital Improvement Plan. Rates and fees in these funds will be analyzed annually for a five-year period to provide for level rate changes. Enterprise Fund net position (equity) will be classified in one of the following categories: Net Investment in Capital Assets – The component of net position, which is the difference between the assets and deferred outflows of resources and the liabilities and deferred inflows of resources, that consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction, or improvement of the capital assets. Restricted – The component of net position that consists of assets with constraints placed on their use by either external parties or through constitutional provisions or enabling legislation. Unrestricted – The net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that are not included in the determination of net investment in capital assets or the restricted components of net position. 206 City of Chanhassen Financial Management Policies 10 | P a g e CASH AND INVESTMENTS POLICY Effective cash management is essential to good fiscal management. Investment returns on funds not immediately required can provide a significant source of revenue for the City. Investment policies must be well founded and uncompromisingly applied in their legal and administrative aspects in order to protect the City funds being invested. A. Purpose The purpose of this policy is to establish the City’s investment objectives and establish specific guidelines that the City will use in the investment of City funds. It will be the responsibility of the Finance Director to invest City funds in order to attain a market rate of return while preserving and protecting the principal of the overall portfolio. Investments will be made based on statutory constraints in safe, low-risk instruments. B. Scope/Funds This policy applies to the investment of all City funds available for investment and not needed for immediate expenditure. The City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. Delegation of Authority Authority to manage the investment program is granted to the Finance Director who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director. The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: 1) Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. The objective will be to minimize the risk of market fluctuations, such as credit risk and interest rate risk. Credit risk is the risk that the borrower will be unable to make their debt service payments to the investors. Interest rate risk is the risk that rates will (for example) rise while the investments you hold have lower rates. If the City were to sell these investments prior to maturity in this case, they would have to sell the investments at a loss. 2) Liquidity The investment portfolio must remain sufficiently liquid to meet all operating costs that may be reasonably anticipated. The portfolio must be structured so that securities mature concurrent with cash needs to meet anticipated demands. Cash needs will be determined based on cash flow forecasts. 3) Diversification of Instruments A variety of investment vehicles must be used to minimize the exposure to risk of loss. The investment portfolio must be diversified by individual financial institution, government agency, or by corporation (in the case of commercial paper) to reduce exposure to risk of loss. 4) Diversification of Maturity Dates Investment maturity dates should vary in order to ensure that the City will have money available when needed. 5) Yield 207 City of Chanhassen Financial Management Policies 11 | P a g e The investment shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, considering the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. D. Oversight The City Manager shall oversee the City’s investment program. The Finance Director will maintain a more detailed and comprehensive investment strategy based on the principles established by the City Council and consistent with the most current guidelines within the public sector. On at least an annual basis, the Finance Director shall provide a status report to the City Council. Annually, the City Council shall designate depositories for investment purposes. E. Allowable Investments The City shall invest in the following instruments as allowed by Minnesota Statute § 118A: Government Securities – Direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies Certificates of Deposit – A negotiable or nonnegotiable instrument issued by commercial banks or credit unions and insured up to $250,000, or the amount set, by the Federal Deposit Insurance Corporation (FDIC) or National Credit Union Administration (NCUA) State or Local Government Securities – Any security that is a General Obligation of any state or local government rated “A” or better by a national bond rating service Statewide Investment Pools – Statewide investment pools that invest in authorized instruments according to Minnesota Statute § 118A.04, such as the Minnesota Municipal Money Market (4M) Fund Money Market Mutual Funds – Money market mutual funds that invest primarily in U.S. Government and agency issues and repurchase agreements F. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program. Employees and investment officials shall disclose any material interests in financial institutions with whichthey conduct business or that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. G. Internal Controls, Audits, External Controls The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. Accordingly, compliance with City policies and procedures should be assured by the Finance Director and addressed through the annual audit process and preparation of the Annual Comprehensive Financial Report (ACFR). H. Authorized Financial Institution and Dealer In accordance with Minnesota Statute § 118.02, the responsibility for conducting investment transactions resides with the City Council. Also, the Council shall be responsible for designating the depositories of the funds. Depositories shall be selected through a banking services procurement process, which shall include a comprehensive review of credit characteristics and financial history by the Finance Director or reliance on selection criteria by an independent third party. In selecting depositories, the creditworthiness of the institutions under consideration shall be examined. The City Council shall designate depositories after a recommendation from staff. 208 City of Chanhassen Financial Management Policies 12 | P a g e Only approved security broker/dealers authorized in Minnesota Statute § 118A.06 shall be utilized for safekeeping and custody. All financial institutions and broker/dealers must supply the following as appropriate: Audited financial statements Proof of Financial Industry Regulatory Authority (FINRA) certification Proof of state registration Completed broker/dealer questionnaire for firms who are not major regional or national firms Certification of having read the City’s investment policy I. Broker Representations Cities must obtain from their brokers certain representations regarding future investments. The City will provide each broker with information regarding the City’s investment restrictions. Before engaging in investment transactions with the City, the supervising officer at the securities broker/dealer shall submit a certification stating that the officer has reviewed the investment policy and objectives, as well as applicable state laws, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City’s funds. J. Collateralization City funds must be deposited in financial institutions that provide at least $250,000 in government insurance protection. At no time will deposits in any one institution exceed the insured amount unless such excess amounts are protected by pledged securities. Pledged securities, computed at market value, will be limited to the following: United States Treasury bills, notes, or bonds that mature within five years Issues of United States government agencies guaranteed by the United States government General obligation securities of any state or local government with taxing powers rated “A” or better, or revenue obligation securities of any state or local government with taxing powers rated “AA” or better, provided no single issue exceeds $300,000 for maturing not exceeding five years Irrevocable standby letters of credit issued by Federal Home Loan Banks accompanied by written evidence that the bank’s public debt is rated “AA” or better Time deposits that are fully insured by any federal agency In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110 percent (110%) of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City, subject to release by the City’s Finance Director. All certificates of deposit purchased by the City shall be held in third-party safekeeping by an institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City listing the specific instrument, rate, maturity, and other pertinent information. All deposits will be insured or collateralized in accordance with Minnesota Statute § 118. No other collateral except as designated above will be authorized for use as collateral for City funds. K. Safekeeping and Custody When investments purchased by the City are held in safekeeping by a broker/dealer they must provide asset protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and the current required amount of supplemental insurance protection. 209 City of Chanhassen Financial Management Policies 13 | P a g e L. Diversification It is the policy of the City to diversify its investment portfolios to eliminate the risk of loss resulting from the overconcentration of assets in a specific maturity, issuer, or class of maturities. The portfolio, as much as possible, will contain both short-term and long-term investments. The City will attempt to match its investments with anticipated cash flow requirements. Liquidity is necessary to pay for recurring operations. Maturities should be extended beyond the dates necessary to meet these projected liquidity needs and should be staggered in such a way that avoids overconcentration in a specific maturity sector. Extended maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total investment portfolio should extend beyond five (5) years and in no circumstance should any extend beyond ten (10 years). The portfolio will reflect diversity by class of maturity and issuer. The following limits are imposed for investments of a specific class: Certificates of Deposit – At any one time, no more than 70% of the total portfolio shall consist of certificates of deposit. Maximum holdings for any one issuer of a certificate of deposit will be $250,000, or the amount insured by the Federal Deposit Insurance Corporation (FDIC), unless collateral is provided in accordance with this policy and Minnesota Statute § 118. Maximum holdings for any one issuer of collateralized certificates of deposit will be 5% of the total portfolio. Government Securities – At any one time, no more than 70% of the total portfolio shall be invested in obligations of the federal government or its agencies. State or Local Government Securities – At any one time, no more than 50% of the total portfolio shall be invested in State or local government securities. Maximum holdings for any one issuer of state or local government securities will be 10% of the total portfolio. Money Market Funds – At any one time, no more than 70% of the total portfolio shall be invested in authorized money market mutual funds. M.Investment Reporting Internal Reporting – Finance Department procedures shall ensure that investment portfolios are maintained on the City’s records system and reconciled monthly. A monthly internal report will be generated to show compliance with the investment policy Quarterly Reporting – A quarterly report on the portfolio will be created for inclusion with the quarterly financial report provided to the City Council. N. Interest Earnings Interest earnings will be credited to all funds with a positive cash balance at the end of each month, based on average cash balances during that month. Market value adjustments will be credited or debited to all funds with a positive cash balance based on average cash balances during that month. The City will use the average yield of the one-year Treasury note as a benchmark for performance comparisons. O. Conclusion The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a benchmark rate of return while maintaining the safety of principal. 210 City of Chanhassen Financial Management Policies 14 | P a g e PUBLIC PURPOSE EXPENDITURE POLICY A. Purpose The City Council recognizes that public funds may only be spent if the expenditure meets a public purpose, and the expenditure relates to the governmental purpose for which the City was created. An expenditure that Minnesota Statute specifically or implicitly authorizes is considered a valid public purpose expenditure. The meaning of “public purpose” is constantly evolving. The Minnesota Supreme Court has followed a broad approach and has generally conclude that “public purpose” means an activity the meets ALL the following standards: The activity will primarily benefit the community as a body The activity is directly related to functions of government The activity does not have as its primary objective the benefit of a private interest whether profit or non- profit This policy is intended to provide guidelines regarding which expenditures are for public purposes and authorized in accordance with the City’s annual budget process, and which expenditures are not considered to fall within the public purpose definition and are therefore not allowed. B. Permitted Expenditures for Meals and Refreshments Use of City funds in reasonable amounts for meals and/or refreshments for elected and appointed City officials and employees are permitted in the following circumstances, with Department Head approval: 1) City-sponsored events of a community-wide interest where staff are required to be present (e.g., 4 th of July, National Night Out, Feb Fest, etc.) 2) City Council, boards, and commissions meetings held during or adjacent to a meal hour 3) Meetings related to City business at which the attendees include non-City representatives 4) Professional association meetings, conferences, and training when meals are included as part of the registration or program fee, or in accordance with the travel policy 5) Election judge training and duty 6) Employee training and events 7) Annual recognition events for volunteer and non-employees 8) Fire department meetings and in-house training sessions 9) Multi-department meetings scheduled during or adjacent to a meal hour when no other meeting time is available 10) Work activities requiring continuous service when it is not possible to break for meals (e.g., election days, water main breaks, emergency snow removal, public safety responses) 11) Healthy snacks and incentives of moderate value provided to attendees of safety, health, and wellness programs for City employees 12) Events recognizing completion of a significant work-related project (City Manager approval required) 13) Reimbursable travel expenses for employees and councilmembers are outlined in the City of Chanhassen Personnel Policy. 14) The City will not purchase or reimburse any employee, councilmember, or agent for the purchase of alcohol. The costs of these meals are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. 211 City of Chanhassen Financial Management Policies 15 | P a g e C. Memberships and Dues The City Council has determined that the City will fund memberships and dues in professional organizations and City social and community organizations when the purpose is to promote, advertise, improve, or develop the City’s resources. In addition, memberships and dues will be allowed for employees, councilmembers, and commission members if the dues promote primarily educational opportunities related to their field or assigned duties and are not solely for personal interest or gain. The costs of these memberships and dues are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. D. Employee Recognition Program The City Council recognizes the hard work and service performed by the employees of the City through a formal Employee Recognition Program. The Council believes the benefits of attracting, retaining, and motivating employees through an Employee Recognition Program support employee job satisfaction, which in turn impacts cooperation and productivity. The result is to provideexcellent public and customer service to better serve the interests of the citizens of the community. The Employee Recognition Program is considered additional compensation for work performed by employees but is entirely depending on receiving funding from year-to-year. Service recognition awards shall be given to all regular and full-time employees who have completed continuous years of service. The following awards have been established: Years of Service Award Five (5)Certificate and $50 Ten (10)Certificate and $100 Fifteen (15)Certificate and $125 Twenty (20)Certificate and $150 Twenty-five (25)Certificate and $175 Thirty (30)Certificate and $225 Thirty-five (35)Certificate and $275 Forty (40)Certificate and $500 Forty-five (45)Certificate and $750 The costs of these recognition awards are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. The City supports events that are planned and paid for by employees. Examples of such events include, but are not limited to, the summer picnic, potluck meals, and holiday parties. The council understands that these events may occur during normal working hours and if approved by the City Manager or his/her designee, employees will not be required to use vacation or compensatory time for such events. The City Manager has the authority to approve other forms of recognition including issuance of flex time or compensatory time as he/she sees appropriate. E. Credit Card Use The use of credit cards by any employee otherwise authorized to make purchases on behalf of the City is permitted, provided that purchases made by credit card comply with all statutes, rules, and/or City policy 212 City of Chanhassen Financial Management Policies 16 | P a g e applicable to purchases. The use of City credit cards shall be limited to purchases on behalf of the City and for no other purpose. All purchases on City credit cards are required to have detailed supporting receipts. In addition, all monthly credit card statements are to be reviewed by the employee’s department head and signed for approval. F. Uniforms, Clothing, and Apparel The City purchases uniforms, clothing, and apparel considered necessary for safety or for visible staff recognition by the public (e.g., safety footwear, safety glasses, shirts with the City logo for building inspectors and other staff who interact with the public). 213 City of Chanhassen Financial Management Policies 17 | P a g e PURCHASING POLICY A. Introduction Purchasing policies and procedures are required because they: Ensure purchases conform to legal requirements Prevent expenditures from exceeding the budget Provide proper documentation for purchases Prevent payment for items not received Ensure accurate accounting Provide payment of all bills within 35 days of receipt Prevent duplicate payments on the same invoice All purchasing by local government units is regulated by State law. Because of these laws and because of the unique nature of budget and tax levy procedures for funding City government, all City employees must conform to these purchasing policies and procedures. The Finance Department will review and approve all purchases and employee reimbursements and will ensure that all purchases and payments are legal, properly coded, and well documented. B. Quick Reference Guide for Purchases The table below shows the required quotes, bids, payment options, and approvals needed for various purchase amounts. All purchases must be included in the operating budget or Capital Improvement Plan. Purchases of professional services are included in a separate section. Amount of Purchase Quotations or Bid Needed*Payment Request Options Approval Needed Prior to Purchase? $5,000 or less None Credit Card Check Request Department Finance City Manager City Council Yes No No No $5,001 -$10,000 Two written quotes or proposals Credit Card Check Request Department Finance City Manager City Council Yes No No No $10,001 -$20,000 Two written quotes or proposals Credit Card Check Request Department Finance City Manager City Council Yes Yes Yes No $20,001-$175,000 Two written quotes or proposals Check Request Department Finance City Manager City Council Yes Yes Yes Yes Over $175,000 Sealed bids Check Request Department Finance City Manager City Council Yes Yes Yes Yes *If the purchase is over $20,000 Council approval is required prior to the purchase. However, Council approval is not required on purchases over $20,000 for regular utility bills, insurance premiums, payments due to other units of government, or payments required to be made before the next regular meeting of the Council to avoid endangering public safety, damaging public or private property, or interrupting City services. 214 City of Chanhassen Financial Management Policies 18 | P a g e C. Professional Services The same purchase amount thresholds apply to approvals for professional services; however, services typically utilize a Request for Proposal (RFP) process versus quote or bids. Utilizing an RFP process, bid, or quote is required for soliciting professional services that exceed $25,000 except when an established consultant pool is in place. For professional services less than $25,000, or when utilizing an established consultant pool, direct solicitation and negotiation can be utilized. Unique professional services are not required to utilize an RFP process, if those professional services are specialized or based on specific expertise or professional abilities. All professional services should have a written agreement. Section K contains additional information on agreement processing. D. Ethics/Vendor Relationships The City holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public confidence in the integrity of the City’s procurement system, and open and free competition among prospective suppliers. In keeping with this value, employees should avoid the following practices when making purchases on behalf of the City: Circumventing competitive bidding requirements – Examples of this include: o Splitting purchases so that they can be made through several smaller purchases o Using the emergency procedure process when no true emergency exists o Using a sole source exemption when competition is available Denying one or more vendors the opportunity to bid on a contract – Examples of this include: o Using unnecessary restrictive specifications o Pre-qualifying bidders on a discriminatory basis o Removing companies from a bidders list without just cause o Requiring unnecessarily high bonding Giving favored vendors an unfair advantage – Examples of this include: o Providing vendors with information regarding their competition’s offers in advance of a bid opening o Making information available to certain vendors and not to others o Giving certain vendors inaccurate or misleading information Accepting gifts from vendors – Examples of this include: o Minnesota Statute § 471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided (such as a meal provided as part of a conference) Purchasing personal items from a vendor using government pricing E. Environmentally Preferred Products Environmentally preferable products are goods and services that have a lesser or reduced effect on human health and the environment when compared to other goods and services that serve the same purpose. They contain recycled content, are sustainably harvested, are made with less toxic materials, or conserve energy or water. The Minnesota Pollution Control Agency website for sustainable purchasing provides several tips to consider when purchasing: Sustainable government purchasing | Minnesota Pollution Control Agency (state.mn.us). 215 City of Chanhassen Financial Management Policies 19 | P a g e F. Authorization The City has a decentralized purchasing program where individual departments are responsible for making their own purchases. Front desk administrative staff can assist with purchasing supplies maintained in the office supply closet, paper, and small office furniture. The steps in the payment authorization process are: 1) Determine the need for commodities and services 2) Research the cost of the purchase and determine the proper purchasing alternative 3) Determine the appropriate account coding and whether there are sufficient funds available in that budget line item 4) Forward the request to the department director or designee for approval (review the Quick Reference Guide to determine if Finance Director, City Manager, and/or City Council approval is required) 5) Commodity or service is ordered 6) Commodity is received or service is performed 7) Department director forwards request for payment with invoice to the Finance Department for approval and input into the financial system 8) Payment is made by the Finance Department 9) Claims roster is presented to the City Council for approval G. Purchasing Alternatives 1) Quotes If a purchase is estimated to cost at least $5,001, but not exceed $175,000, the purchase may be made either by sealed bids or by direct negotiation based on quotations. If a purchase is made in this range, staff members are required to obtain at least two written quotes. If the quotes are not written, the requestor who received the verbal quote must document the verbal quote in writing. All such quotes must be forwarded to the Finance Department with the purchasing documents (invoices). 2) Sealed Bids A formal sealed bid process is required for all purchases over $175,000 except for professional services. Online (electronic) bidding platforms are acceptable to use. A published notice of bid is required in the official City newspaper at least seven days in advance of bid opening. The published notice must state where the plans and specifications can be obtained by bidders and specifically, where the bid opening will be held. The notice may also be published on the City’s official website; however, this publication is in addition to the official newspaper publication. All bid openings, preparation of all specifications, and required authorization for plans and specifications are to be administered by the originating department. The Council must formally approve the contract. 3) Sole Source Purchases If there is no ability to solicit multiple bids, departments must demonstrate that the purchase from a particular vendor is sufficiently justified as sole source. Sole source means that a single vendor is uniquely qualified to meet the department’s procurement objective. To be considered a sole source and therefore exempt from the bid process, one of the following conditions must be met: The actual product or service needed is the only one that will meet the department’s need or requirement, and it can only be purchased from one source (manufacturer or distributor) The product or service must match or be compatible with current equipment or services The product needed is specifically required for use in conjunction with a grant or contract The service needed is controlled or mandated by the local, state, or federal government The service is artistic An unusual or compelling urgency exists 216 City of Chanhassen Financial Management Policies 20 | P a g e If the need meets one of the above criteria, the department can negotiate with the vendor directly. 4) Best Value For the purposes of construction, building, alteration, improvement, or repair services, “best value” procurement is an option subject to the limits contained in Minnesota Statute § 16C.28 Subd. 1. 5) State, County, and Other Cooperative Purchasing Contracts The City participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to buy goods and services at a reduced cost under the terms of contracts already negotiated by the State of Minnesota. Participation in other purchasing cooperatives is encouraged by all departments. If a product or service will be purchased under the state contract the vendor should be informed. When completing the purchasing paperwork, it should be noted that that purchase is per state contract and indicate the state contract number. Per Minnesota Statute § 471.345 Subd. 15, if a contract is estimated to exceed $25,000, the City must consider the availability, price, and quality of supplies, materials, or equipment available through the CPV before purchasing through another source. 6) Emergency Purchases Emergency situations may arise where the normal purchasing process cannot be followed for the procurement of goods and services. An emergency means an unforeseen combination of circumstances that calls for immediate action to prevent a disaster from developing or occurring. Minnesota Statute § 12.29 gives the Mayor the authority to declare a local emergency for up to three days, which period may be extended by the City Council. During such an emergency, if authorized by the City Council, the City is not required to use the typically mandated procedures for purchasing and contracts. During that time, the Council may waive compliance with the prescribed purchasing guidelines, including compliance with Minnesota Statute § 417.345, Uniform Municipal Contracting Law. Whenever possible the current purchasing policies and procedures should be followed even when an emergency is declared, but as described above if the emergency requires speedy action essential to the health, safety, and welfare of the community and if there has been an emergency declaration, the standard purchasing policies and procedures can be waived in accordance with Minnesota State § 12.37. 7) Request for Proposals (RFP) RFPs may be used to solicit proposals for professional services. Typical information to address in RFPs includes: Background and scope of the project The project’s budget to ensure that the proposals stay within that range Proposal requirements should include adequate information to allow for proper review and evaluation, including: o Description of firm and qualifications, including any specialized experience related to the project o A list of similar projects the firm has completed o Project timetables including an estimate of hours, breakdown of hours by phase, and the City’s expectation for a completion date o Designation of a firm principal who will oversee the project o Résumés for key staff who will work on the project o Statement that either no subcontractors are allowed or that all subcontractors will be identified and are subject to the City’s approval Not to Exceed or Lump Sum Fee to provide the service along with a fee schedule Description of the City’s selection process 217 City of Chanhassen Financial Management Policies 21 | P a g e City’s evaluation criteria, which typically may include: o Quality and thoroughness of the proposal o Similar experience and/or expertise o References o Cost estimate The following statements must be included: o “The City reserves the right to reject any and all proposals, waive all technicalities, and accept any proposal deemed to be in the City’s best interest.” o “Proposers are solely responsible for delivery of their proposal to the City before the deadline. Any proposal received after the deadline will not be considered and will be returned.” Submittal deadline information: date, time, project name, and addressee Information about where questions should be directed (Note – staff should make sure that all proposers are given the same information) Attach a copy of the agreement proposed to be used for the project, including the City’s insurance requirements. The agreement includes provisions to which the firm must agree, so it is important that they see the agreement upfront. It is suggested the RFP be submitted to the City attorney for review prior to distribution. 8) Leases All lease agreements need approval through the Finance Department and possibly legal counsel prior to initiating or modifying a lease. 9) Online Purchases The following guidelines are recommended for online purchases: All addresses for secure purchasing sites should have an https:// prefix No purchase should be made from a City account while connected to any public Wi-Fi service Whenever possible avoid making credit card purchases over the telephone City credit card numbers should not be stored on any ecommerce site Avoid online purchases from sites located outside the United States H. Payment The City uses various processes in making payments for goods and services. 1) Standard Purchase Orders Purchase orders are used when required by the vendor to acknowledge the City’s request for goods and services. A copy of the purchase order will be sent to the vendor when requested. Once an invoice is received and the purchase order complete, the purchase order should be attached to the invoice and authorization for payment to the Finance Department. 2) Accounts Payable Payments The Finance Department policy is for invoices to be paid on one of the weekly claims lists. Payments submitted by 3:00 p.m. on Wednesday will be paid by check on Thursday if due. Payments to be processed electronically will be credit to vendor bank accounts on the following Monday or the next business day if Monday is a holiday. 3) Blanket Purchase Orders, Charge Accounts, Online Accounts, and House Accounts The City uses blanket purchase orders, charge accounts, and house accounts for frequently used vendors. This process requires submission of receipt with an account code and department approval. All new open accounts must be authorized by the requesting department and Finance department. House accounts are not to be used for personal purchases. Use of City online accounts for personal purchases is strictly prohibited. Violation can result in disciplinary action and/or termination. 218 City of Chanhassen Financial Management Policies 22 | P a g e 4) Invoices Invoice must be attached to any accounts payable payment, purchase order, or expense voucher along with proper authorization. Documentation must be returned to the Finance Department to be processed on claims list. 5) Statements The Finance Department tracks all statements – reviewing old invoices or credits. For certain vendors where the City has open accounts, accounts are paid once a month after matching invoices to the statement. 6) Account Coding All requests for payment including purchase orders, invoices, or expense vouchers must have an 11-digit code (Fund-Dept-Object) to process payment. Refer to the department budget for the line-item code. A description of the goods or services provided should be included. 7) Credit Cards The City issues credit cards to some staff members to allow for more efficient purchasing and to make purchases at businesses that do not allow open accounts. The Finance Department issues credit cards as requested by department heads. All credit cards have a transaction limit and overall credit limit. Credit card statements must be reviewed each month and each transaction must have a detailed receipt. Department heads should code and sign off on all transactions and monthly statements and forward to the Finance Department. 8) Electronic Funds Transfer Electronic Funds Transfers (EFT) may be required in some cases to complete a business transaction. These purchases need to follow all other standard guidelines for payment processing. The City’s preference is to push (initiate) these transactions versus having them pulled from the bank account, but under certain circumstances pull transactions are allowed. 9) Expense Reimbursement A complete and signed authorized form is required for reimbursement of employees for City-related expenses. All requests must contain proper account coding, department head approval, and original itemized receipts. I. Prompt Payment of City Bills State law requires municipalities to pay obligations within a standard payment period except where good faith disputes exist. The City is required to pay invoices within 35 days of receipt. The date of receipt is defined as the completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the invoice for the delivery of goods, whichever is later. The City has the responsibility to notify vendors of invoice errors within 10 days of receipt. Minnesota Statute § 471.425 requires the City to calculate and pay interest of 1 ½ percent per month on bills not paid within 35 days. The minimum monthly interest penalty payment is $10.00 on any one overdue bill of $100 or more. For unpaid balances less than $100, the actual interest penalty of 1 ½ percent per month is due the vendor. Purchases or contracts for service with a public utility or telephone company are not subject to the requirements of this statute. J. Final Payments on City Construction Contracts The State of Minnesota requires the filing of Form IC-134 prior to the final payment of any contract involving employees under Minnesota Statute § 270C.66 CONTRACTS WITH STATE: WITHHOLDING. 219 City of Chanhassen Financial Management Policies 23 | P a g e Before final payment can be made on any contract which involves the payment of wages by a contractor of the City to any employee, or subcontractors with employees that performed work on a job for the City, the contractor must furnish to the City a copy of Form IC-134 that has been certified by the Minnesota Department of Revenue. These forms should be kept on file in with all the other contract documents for possible review by the auditors. K. Agreement Processing Agreements need to be reviewed by the City Attorney unless they follow a previously used format, such as Standard Form of Agreement or Contracts for Private Redevelopment. If attachments to the agreement modify the agreement or provide new terms the agreement should be reviewed by the City Attorney prior to submission for City Council and/or signatures. The City Attorney must review an agreement if it is written on the other party’s form or if a special agreement is drafted. Department heads may authorize agreements up to $5,000 in value. The City Manager is authorized to sign agreements up to $20,000 in value, however he/she may delegate the authority for approval of such agreements. The Finance Director must also authorize agreements between $10,001 and $20,000. Council authorization is required where a contract exceeds $20,000. These agreements should be signed by the Mayor and City Manager. An original signed copy of the agreement should be returned to the City. L. Capital Outlay and Capital Assets 1) Capitalization Threshold Capital outlay purchases are for tangible items costing $10,000 or more and having a life expectancy of two years or more. These items are typically coded to expense codes beginning with “47xx”. Delivery charges, sales tax, and other related items should be included as a cost of the item. The capital asset is recorded at the total cost to place the asset in its intended location and condition for use. 2) Acquisition When a capital asset is purchased, a capital asset form should be completed by the department making the purchase and sent to the Finance Department. Vendor invoices should be included to support the amount recorded. 3) Tracking and Transfer Once a capital asset is recorded in the City’s financial system it is the responsibility of the assigned department to notify the Finance Department of any assets that have been transferred to a different department. A physical account of all capital assets should be done each year by each department. The Finance Department will provide a capital assets list for this purpose. Any discrepancies should be noted by the department. 4) Deletion or Disposal of Capital Assets When a capital asset is sold or disposed of the assigned department must complete a capital asset form with the required information for the Finance Department to remove the asset from the financial system. This includes items that are disposed of, sold, or traded in. M.Technology Purchases All technology purchases, including hardware and software purchases and agreements, must be reviewed, and approved by the IT Manager before purchase. The IT Department will coordinate and facilitate all technology purchases and agreements for individual departments and the enterprise as a whole. New software and technology, providing enhanced capabilities not previously deployed by the City, must also be approved by the City Manager. N. Disposal of Surplus Property 1) Auction 220 City of Chanhassen Financial Management Policies 24 | P a g e The City disposes of surplus vehicles and equipment through public sale in accordance with Council policy. Throughout the year the City collects items to be sold at public auction and sends them to an auctioneer with a description and number of items to be sold. The auction house forwards a tabulation of the bids received along with payment. The information is reviewed by the equipment manager and payment is forwarded to the Finance Department. A capital asset disposal form must be filled out when an item sold at auction was listed in the City’s financial system. 2) Computer Equipment When computer equipment has reached the end of its useful life with the City it may be disposed of in one of the following ways: Sealed bids Donation to non-profit or governmental agency (City Manager approval required) Sold at auction Recycle through an authorized computer recycling vendor Dispose of as waste O. Procurement Policies when Using Federal Dollars/Grants The City has a separate Policies and Procedures for Federal Awards Administration for the use of federal grant funds. 221 City of Chanhassen Financial Management Policies 25 | P a g e ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY A. Purpose The purpose of the policy is to ensure that payments are initiated, executed, and handled in a secure manner and to ensure that adequate banking controls are maintained. B. Purpose This policy shall establish financial controls and management procedures for all payments. Payments are made by check, Electronic Funds Transfers (EFT), or by purchasing card. EFT payments include Automated Clearing House (ACH) transfers and wire payments. C. Payment Processing All new vendors must be authorized by the Assistant Finance Director or Finance Director Qualified vendors must complete and return a Form W-9 “Request for Taxpayer Identification Number and Certification” to the Finance Department Vendors outside the United States must complete and return the appropriate Form W-8 before goods or services are ordered and payment is made Payments are to be made on original invoices received from vendors, and not solely from a vendor statement Accounts payable staff will verify the information contained on the invoice, including the vendor name, address, purchase order if applicable, and amount Qualified claims will be paid within 35 days of receipt Payments made after 35 days on undisputed invoice will include interest per Minnesota Statute § 461.425 Invoices will be submitted and paid according to the timeline established by the Finance Department All invoices must be verified by the person who placed the order and approved through the City’s established approval process The Finance Department will separate roles and responsibilities of employees performing accounts payable duties to ensure appropriate segregation of duties, in an attempt to reduce the risk of fraud and error Bank activity will be monitored daily for unusual and unexpected transactions Reconciliation of bank activity to the general ledger will be performed in a timely manner with all exceptions resolved. All paid claims will be reported to the City Council in accordance with established City policies D. EFT Payments Vendors requesting EFT payments will provide banking information on a form provided by the City Accounts payable staff will independently confirm the banking instructions with the vendor to prevent fraud and strengthen the integrity of the data All EFT payments will be initiated by secure computer-based systems The Finance Director will designate a primary administrator to manage and control access to the systems used to process EFT transactions The primary administrator shall ensure that adequate separation of duties exists in accordance with accepted internal control standards The mechanism by which EFT payment requests are communicated to the disbursing bank will have adequate controls to prevent unauthorized access (these controls should include password protected user accounts, PINs, a designated administrator, and/or multi-factor authentication) Positive pay and/or filters will be used for EFT payments EFT payments require that one employee initiate the transaction, and another approve the transaction 222 City of Chanhassen Financial Management Policies 26 | P a g e The procedures to initiate, approve, record, and report an EFT payment are subject to the same financial policies, procedures, and controls that govern disbursements made by any other means For recurring EFT payments, the administrator will coordinate the establishment of a template with receiving and disbursing bank information that may not be altered without the approval of two authorized signers E. Payment by Check Blank check stock will be kept in a secure, locked location Checks will not be issued to “Cash” Positive pay will be used for all payments made by check 223 City of Chanhassen Financial Management Policies 27 | P a g e CAPITAL IMPROVEMENT PLAN POLICY A. Purpose As the demand for services and the cost of building and maintaining the City’s infrastructure continues to increase, a methodology must be employed that provides a realistic projection of community needs, the meeting of those needs, and a framework to support City Council prioritization of those needs. A Capital Improvement Plan (CIP) is a community planning and fiscal management tool used to coordinate the location, timing, and financing of capital improvements over a multi-year period. B. Scope The CIP includes the scheduling of public improvements for the community over a five-year period and considers the community’s financial capabilities as well as its goals and priorities. Capital improvements include major expenditures such as: Purchase of major equipment (e.g., vehicles, playground equipment, snowplows) Acquisition of land for a public purpose (e.g., for a park or facility) Construction, expansion, or major renovation of a public facility or infrastructure Related planning, engineering, design, and feasibility costs C. Benefits of a CIP It ensures the timely repair and replacement of aging infrastructure It provides a level of certainty for residents, businesses, and developers regarding the location and timing of public investments It identifies the most economical means of financing improvement projects It eliminates unanticipated, poorly planned, and unnecessary capital expenditures It eliminates sharp increases in taxes, user fees, and debt levels to help cover unexpected capital improvements It helps to ensure that patterns of growth and development are consistent with the comprehensive plan It helps to balance desired public improvement with the community’s financial resources D. Features of a CIP The CIP includes the following information for each proposed item: A description and justification for the proposed capital improvement A narrative describing the budget impact of the improvement Total expenditures by year for the capital improvement Funding sources by year for the capital improvement Priority of the capital improvement Additional information such as useful life, type of improvement, etc. E. CIP Development Process Department heads submit a list of capital improvement projects City staff works to consolidate and prioritize the recommended projects into the proposed CIP Funding sources for each projected are analyzed If debt issuance is required, the impact of the debt on property taxes, utility rates, or other user charges is analyzed and compared to existing taxes, utility rates, and other user charges The preference of Council is to limit new debt to the following: o Special assessment funded portion of a project o That portion of a project that will be repaid from tax increment 224 City of Chanhassen Financial Management Policies 28 | P a g e o Major new facilities, such as a new City Hall or Regional Park The overall CIP should have an acceptable impact on tax levy, total debt, and utility rate levels The City Council will evaluate the proposed CIP and approve the projects deemed necessary and affordable The CIP is linked to the budget – the first year of the CIP is known as the capital budget, and when adopted becomes part of the annual operating budget 225 City of Chanhassen Financial Management Policies 29 | P a g e CAPITAL ASSETS POLICY A. Purpose It is essential for financial reporting and cost accounting purposes that City departments follow a uniform policy for capitalizing expenditures. Capital expenditures are used to acquire assets or improve useful life of existing assets. The purpose of the capital assets policy is to define the accounting practices and procedures that will ensure effective and accurate documentation of the value of capital assets and their corresponding depreciation to be reported in the City’s financial reports. B. Capitalization Thresholds The City will maintain a schedule of individual capital assets with an original cost equal to or greater than the amounts shown below and an estimated useful life of greater than two years: Asset Type Threshold Land and Land Improvements Always Construction in Progress Track and capitalize when complete Easements $50,000 Buildings and Building Improvements $50,000 Infrastructure $100,000 Machinery and Equipment $10,000 Intangible Assets $50,000 C. Recording Capital Assets Capital assets should be recorded and reported at historical cost. When the historical cost of a capital asset is not practicably determinable, the estimated historical cost of the asset should be determined by appropriate methods. Estimated historical cots should be identified in the records, including the basis of determination. D. Contributed (Donated) Capital Acceptance of contributions of capital assets shall be in accordance with applicable Minnesota Statutes and shall be approved by the City Council. Contributed capital assets should be recorded and depreciated in the same manner as all other capital assets. Donated capital assets should be recorded at fair value at the time of acquisition. In addition, capital assets acquired through contribution from an outside source should be identified in the records of the City, including documentation of the actual or estimated value and the basis of determination. E. Intangible Assets Intangible assets possess three characteristics: Lack of physical substance; Initial useful life in excess of one year; and Nonfinancial in nature Examples of intangible assets include easements, land use rights, patents, trademarks, copyrights, or software that is purchased, licensed, or internally generated. An intangible asset should be recognized in the statement of net position only if it is identifiable. This means the asset can either be: Sold, transferred, rented, or exchanged, or 226 City of Chanhassen Financial Management Policies 30 | P a g e Arose from contractual or other legal rights, regardless of whether those rights are transferable or separable Donated intangible assets should be recorded at fair market value as of the donation acceptance date. F. Improvements The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. Capital asset improvement costs should be capitalized if: The costs exceed the capitalization threshold, and One of the following criteria is met: The value of the asset or estimated life is increased by 25% of the original cost or life period, or The cost results in an increase in the capacity of the asset, or The efficiency of the asset is increased by more than 10% of its current value Otherwise, the cost should be classified as a repair and maintenance expense under the appropriate department and expense category. G. Depreciating Capital Assets Capital assets will be depreciated over their estimated useful lives unless they are: Inexhaustible (i.e., land and land improvements, certain works of art and historical treasures), or Construction work in progress For financial reporting purposes, the straight-line method will be used to calculate depreciation with no salvage value. No depreciation will be taken in the year of acquisition and a full year of depreciation will be taken in the year of retirement or disposition. For depreciation purposes, the following guidelines will be used to estimate the useful life of the asset: Buildings and Building Improvements Useful Life Buildings –wood frame 30 years Buildings –brick/block 30 years Buildings –temporary/portable 20 years Roofing 20 years Siding 20 years HVAC/Plumbing/Electrical systems 20 years Fire suppression systems 10 years Security systems 10 years Cabling 10 years Flooring 10 years Elevators 20 years Windows 15 years Infrastructure Useful Life Streets, including curb and gutter 30 years Storm drain systems 30 years Parking lots 25 years Sidewalks 25 years Pedestrian bridges 25 years 227 City of Chanhassen Financial Management Policies 31 | P a g e Paved trails 25 years Streetlights 25 years Water/Sewer mains and lines 30 years Water storage facilities 30 years Water treatment plants 30 years Lift stations 30 years Other Improvements Useful Life Fencing and gates 10 years Outside sprinkler systems 20 years Athletic fields, bleachers 25 years Septic systems 20 years Swimming pools 20 years Tennis, basketball, other sport courts, skate park equipment 25 years Fountains 20 years Retaining walls 20 years Outdoor lighting 20 years Monuments 10 years Traffic signals 20 years Light poles 20 years Landscaping and trees 20 years Boat launch pads 25 years Equipment, Machinery, and Vehicles Useful Life Appliances 5 years Audio/Visual equipment 5 years Business machines and office equipment 5 years Radio and communications equipment 10 years Computer equipment and software 3 years Furniture and cabinets 10 years Recreational/Athletic Equipment 10 years Water softeners/heaters 5 years Grounds equipment –mowers, etc.8 years Machinery 7 years Tools 5 years Playground equipment 10 years ATVs and other utility vehicles 5 years Motor vehicles –cars and light trucks 8 years Light equipment 8 years Street sweepers 8 years Heavy trucks 10 years Heavy equipment –loaders, graders 10 years For items not listed, staff will research and determine an appropriate useful life. 228 City of Chanhassen Financial Management Policies 32 | P a g e H. Historical Treasures and Works of Art Historical treasures and works of art are items which are considered inexhaustible and held for public exhibition, educational purposes, or research in enhancement of public service instead of financial gain. Examples are paintings, sculptures, photography, maps, manuscripts, musical instruments, recordings, film, furnishings, artifacts, tools, weapons, and other memorabilia. These items are generally considered inexhaustible and are, therefore, not depreciated. DEBT MANAGEMENT POLICY A. Purpose The purpose of the debt policy is to ensure that debt is used wisely, and that future financial flexibility remains relatively unconstrained. Debt is an important mechanism to fund capital expenditures. It can reduce long-term costs due to inflation, prevent lost opportunities, and equalize the costs of improvements to present and future constituencies. Debt management is an integral part of the financial management of the City. Adequate resources must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively controlled to amounts that are manageable and within levels that will maintain or enhance the City’s credit rating. A goal of debt management is to stabilize the overall debt burden and future tax levy requirements to ensure that issued debt can be repaid and prevent default on any municipal debt. A high debt level places a financial burden on taxpayers and can create economic problems for the community. The debt policies ensure that the City’s outstanding debt does not weaken the City’s financial structure, provides manageable limits on debt, and allows for the best possible credit rating. B. Conditions for Issuance 1) The City will confine long-term borrowing to capital improvements, equipment, or projects that have a life of at least five years and cannot be financed from current revenues. 2) Capital equipment with a useful life greater than five years may be financed with equipment certificates, with a bond term of ten years or less. 3) Minnesota Statute § 475.53 limits net general obligation debt to less than 3% of the estimated market value of taxable property in the City. 4) The City shall use a competitive bidding process for the sale of debt unless the use of a negotiated process is warranted due to adverse market conditions, timing requirements, or a unique pledge or debt structure. The City will award competitively issued debt on the true interest cost (TIC) basis. 5) The City should strongly consider market conditions (i.e., interest rates, construction market) when planning for the issuance of debt. The City should consider issuing debt, rather than paying cash, when interest rates are lower. 6) Debt should be structured in a manner that distributes cost and benefits appropriately. Intergenerational equity aspects should be considered when financing capital assets. The debt payments should be distributed over the useful life of the asset. 7) Long-term forecasts should support the assumption that the City will be able to repay the debt without causing financial distress. 8) Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures. A payment schedule for the borrowed amounts shall be established by the City Council. Interest charges for interfund loans utilizing tax increment bonds will be in accordance with Minnesota Statute § 469.178, Subd. 7. C. Restrictions on Debt Issuance 1) Where possible, the City will issue revenue (including general obligation backed revenue) or other self- supporting type bonds instead of general obligation bonds. 229 City of Chanhassen Financial Management Policies 33 | P a g e 2) The City will not use long-term debt for current operations. 3) The City should not issue debt with a longer amortization period than the life of the asset being financed. 4) When possible, the City should use pay-as-you-go financing for equipment and other minor capital assets. D. Financial Limitations 1) The City will strive to keep the total maturity length of general obligation bonds below 20 years and structure the bonds to allow for retirement of at least 50% of principal within 2/3 of the term of the bond issue. Maturity length of up to 30 years may be considered for new facilities. 2) The City shall typically issue debt with level principal and interest payments. 3) Bond rating categories shall be used as a means of assessing the City’s financial condition. The City will strive to achieve and maintain a ratio of governmental funds debt service to expenditures that will result in adequate, or better than adequate, debt and contingent liability profile rating from rating agencies. 4) Direct debt is the amount of general obligation principal or lease obligations supported by taxes that are outstanding for the City only. Direct debt per capita shall not exceed $2,000. Direct debt as a percentage of the City’s taxable market value shall not exceed 2%, excluding revenue-based debt. 5) Bond issues may require a special debt levy. The amount of the City’s property tax levy dedicated to debt service (principal and interest) shall not exceed 30% of the total property tax levy (levy does not include special assessments, tax abatements, or tax increments). 6) The City will maintain regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond statement. The City will comply with Securities and Exchange Commission (SEC) reporting requirements. 7) The City is committed to providing continuing disclosure to certain financial and operating data and material event notices as required by the SEC Rule 15c2-12. The Finance Department shall be responsible for the preparation of all disclosure documents and releases under Rule 15c2-12. 8) When feasible, the City will refund bonds to reduce interest costs and evaluate the use of debt reserves to lower annual debt service. Refunding of outstanding debt shall only be considered when present value savings of at least 3% of the principal amount of the refunded bonds are produced, according to Minnesota Statute §475.67 Subd. 12. Savings from refundings will be distributed evenly over the life of the refunded bonds unless special circumstances warrant a different bond structure. 9) Debt reserve funds will be examined at least annually to ensure adequate funding balances and funding progress. 10) The City should maintain the highest credit rating possible. E. Professional Service Providers Municipal financial advisors should be selected through a process of evaluating formal proposals every ten years. Selection should be based on, but not limited to, experience with the type, size, and structure of the bonds typically issued, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. Proposals for bond counsel should be solicited and considered on an occasional or as-needed basis. Consideration should be given to experience with municipal debt, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. The City should strategically maintain good relations with rating agencies and a positive perception in the marketplace. 230 City of Chanhassen Financial Management Policies 34 | P a g e POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS A. Purpose The City of Chanhassen issues tax-exempt governmental bonds to finance capital improvements. As an issuer of tax-exempt governmental bonds, the City is required by the terms of §§ 103 and 141-150 of the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder (the “Treasury Regulations”), to take certain actions subsequent to the issuance of such bonds to ensure the continuing tax- exempt status of such bonds. In addition, § 6001 of the Code and § 1.6001-1(a) of the Treasury Regulations, impose record retention requirements on the City with respect to its tax-exempt governmental bonds. This Post- Issuance Compliance Policy is designed to ensure that the City complies with its post-issuance compliance obligations under applicable provisions of the Code and Treasury Regulations. B. Responsible Parties The Finance Director of the City shall be the party primarily responsible for ensuring that the City successfully carries out its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations. The Finance Director will be assisted by the staff of the Finance Department of the City and by other City staff and officials when appropriate. The Finance Director of the City will also be assisted in carrying out post- issuance compliance requirements by the following: 1) Bond Counsel (the law firm primarily responsible for providing bond counsel services for the City) 2) Municipal Advisor (the organization primarily responsible for providing financial advisor services to the City) 3) Paying Agent (the person, organization, or City officer primarily responsible for providing paying agent services for the City) 4) Rebate Analyst (the organization primarily responsible for providing rebate analyst services for the City) The Finance Director shall be responsible for assigning post-issuance compliance responsibilities to members of the Finance Department, other staff of the City, Bond Counsel, Paying Agent, and Rebate Analyst. The Finance Director shall utilize such other professional service organizations as are necessary to ensure compliance with the post-issuance compliance requirements of the City. The Finance Director shall provide training and educational resources to City staff who are responsible for ensuring compliance with any portion of the post-issuance compliance requirements of this Policy. C. Post-Issuance Compliance Actions The Finance Director shall take the following post-issuance compliance actions or shall verify that the following post-issuance compliance actions have been taken on behalf of the City with respect to each issue of tax-exempt governmental bonds issued by the City: 1) The Finance Director shall make sure that the Municipal Advisor prepares a transcript of principal documents 2) The Finance Director shall make sure that Bond Counsel files with the Internal Revenue Service (the “IRS”), within the time limit imposed by § 149(e) of the Code and applicable Treasury Regulations, an Information Return for Tax-Exempt Governmental Obligations, Form 8038-G 3) The Finance Director shall prepare an “allocation memorandum” for each issue of tax-exempt governmental bonds in accordance with the provisions of Treasury Regulations, § 1.148-6(d)(1), that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later than the earlier of: Eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the date the project, if any, that is financed by the tax-exempt bond issue is placed in service; or 231 City of Chanhassen Financial Management Policies 35 | P a g e The date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of the tax- exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-exempt bond issue. Preparation of the allocation memorandum will be the primary responsibility of the Finance Director (in consultation with the Municipal Advisor and Bond Counsel). 4) The Finance Director, in consultation with Bond Counsel, shall identify proceeds of tax-exempt governmental bonds that must be yield-restricted and shall monitor the investments of any yield- restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted. 5) In consultation with Bond Counsel, the Finance Director shall determine whether the City is subject to the rebate requirements of § 148(f) of the Code with respect to each issue of tax-exempt governmental bonds. 6) In consultation with Bond Counsel, the Finance Director shall determine, with respect to each issue of tax- exempt governmental bonds of the City, whether the City is eligible for any of the temporary periods for unrestricted investments and is eligible for any of the spending exceptions to the rebate requirements. 7) The Finance Director shall contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth anniversary of the date of issuance of each tax-exempt governmental bond of the City and each fifth anniversary thereafter to arrange for calculations of the rebate requirements with respect to such tax- exempt governmental bonds. 8) If a rebate payment is required to be paid by the City, the Finance Director shall prepare or cause to be prepared the Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T to the IRS with the required rebate payment. 9) If the City is authorized to recover a rebate payment previously paid, the Finance Director shall prepare or cause to be prepared the Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS. D. Procedures for Monitoring, Verification, and Inspections The Finance Director shall institute such procedures as the Finance Director shall deem necessary and appropriate to monitor the use of the proceeds of tax-exempt governmental bonds issued by the City, to verify that certain post-issuance compliance actions have been taken by the City, and to provide for the inspection of the facilities financed with the proceeds of such bonds. At a minimum, the Finance Director shall establish the following procedures: 1) The Finance Director shall monitor the use of the proceeds of tax-exempt governmental bonds to: (i) ensure compliance with the expenditure and investment requirements under the temporary period provisions set for in Treasury Regulations, § 1.148-2(e); (ii) ensure compliance with the safe harbor restrictions on the acquisition of investments set forth in Treasury Regulations, § 1.148-5(d); (iii) ensure that the investments of any yield-restricted funds do not exceed the yield to which such investments are restricted; and (iv) determine whether there has been compliance with the spend-down requirements under the spending exceptions to the rebate requirements set forth in Treasury Regulations, § 1.148-7. 2) The Finance Director shall monitor the use of all bond-financed facilities in order to: (i) determine whether private business uses of bond-financed facilities have exceeded the de minimus limits set forth in § 141(b) of the Code as a result of leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide separate legal entitlements to nongovernmental persons; and (ii) determine whether private security or payments that exceed the de minimus limits set forth in § 141(b) of the Code have been provided by nongovernmental persons with respect to such bond-financed facilities. The Finance Director shall provide training and educational 232 City of Chanhassen Financial Management Policies 36 | P a g e resources to any City staff who have the primary responsibility for the operation, maintenance, or inspection of bond-financed facilities with regard to the limitation on the private business use of bond- financed facilities and as to the limitations on the private security or payments with respect to bond- financed facilities. 3) The Finance Director shall undertake the following with respect to each outstanding issue of tax-exempt governmental bonds of the City: (i) an annual review of the books and records maintained by the City with respect to such bonds; and (ii) an annual physical inspection of the facilities financed with the proceeds of such bonds, conducted by the Finance Director with the assistance of any City staff who have the primary responsibility for the operation, maintenance, inspection of such bond-financed facilities. E. Record Retention Requirements The Finance Director shall collect and retain the following records with respect to each issue of tax-exempt governmental bonds of the City and with respect to the facilities financed with the proceeds of such bonds: Audited financial statements of the City Appraisals, demand surveys, or feasibility studies with respect to the facilities to be financed with the proceeds of such bonds Publications, brochures, and newspaper articles related to the bond financing Trustee or paying agent statements Records of all investments and the gains (losses) from such investments Paying agent or trustee statements regarding investments and investment earnings Reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds Allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks with respect to such expenditures) Contracts entered into for the construction, renovation, or purchase of bond-financed facilities An asset list or schedule of all bond-financed depreciable property and any depreciation schedules with respect to such assets or property Records of the purchases and sales of bond-financed assets Private uses of bond-financed facilities that arise subsequent to the date of issue through leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons and copies of any such agreements or instruments Arbitrage rebate reports and records of rebate and yield reduction payments Resolutions or other actions taken by the governing body subsequent to the date of issue with respect to such bonds Formal elections authorized by the Code or Treasury Regulations that are taken with respect to such bonds Relevant correspondence, including letters or emails, relating to such bonds Documents related to guaranteed investment contracts or certificates of deposit, credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue Bidding of financial products for investment securities Copies of all Form 8038-Ts, Form 8038-Rs, and Form 8038-CPs filed with the IRS and any other forms or documents filed with the IRS The transcript prepared with respect to such tax-exempt governmental bonds, including but not limited to: o Official statements, private placement documents, or other offering documents 233 City of Chanhassen Financial Management Policies 37 | P a g e o Minutes and resolutions, orders, or ordinances or other similar authorization for the issuance of such bonds o Certification of the issue price of such bonds o Documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities Documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities The records collected by the Finance Director shall be stored in any format deemed appropriate by the Finance Director and shall be retained for a period equal to the life of the tax-exempt governmental bonds with respect to which the records are collected (which shall include the life of any bonds issued to refund any portion of such tax- exempt governmental bonds or to refund any remaining bonds) plus three (3) years. The Finance Director shall also collect and retain reports of any IRS examination of the City or any of its bond financings. F. Remedies In consultation with Bond Counsel, the Finance Director shall become acquainted with the remedial actions (including redemption or defeasance) under Treasury Regulations, § 1.141-12, to be utilized in the event that private business use of bond-financed facilities exceeds the de minimus limits under § 141(b)(1) of the Code. In consultation with Bond Counsel, the Finance Director shall become acquainted with the Tax-Exempt Bonds Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to be utilized as a means for an issuer to correct any post-issuance infractions of the Code and Treasury Regulations with respect to outstanding tax-exempt bonds. G. Continuing Disclosure Obligations In addition to its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations, the City has agreed to provide continuing disclosure, such as annual financial information and material event notices, pursuant to a continuing disclosure certificate or similar document (the “Continuing Disclosure Document”) prepared by Bond Counsel and made a part of the transcript with respect to each issue of bonds of the City that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents are executed by the City to assist the underwriters of the City’s bonds in meeting their obligations under Securities and Exchange Commission Regulation, 17 C.F.R. § 240.15c2-12, as in effect and interpreted from time to time (“Rule 15c2-12”). The continuing disclosure obligations of the City are governed by the Continuing Disclosure Documents and by the terms of Rule 15c2-12. The Finance Director is primarily responsible for undertaking such continuing disclosure obligations and to monitor compliance with such obligations. H. Other Post-Issuance Actions If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director determines that any action not identified in this Policy must be taken by the Finance Director to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the Finance Director shall take such action if the Finance Director has the authority to do so. If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director and City Manager determine that this Policy must be amended or supplemented to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the City Manager shall recommend to the City Council that this Policy be so amended or supplemented. I. Taxable Governmental Bonds Most of the provisions of this Policy, other than the provisions of § 7, are not applicable to governmental bonds for which the interest is includable in gross income for federal income tax purposes. On the other hand, if an issue 234 City of Chanhassen Financial Management Policies 38 | P a g e of taxable governmental bonds is later refunded with the proceeds of an issue of tax-exempt governmental refunding bonds, then the uses of proceeds of the taxable governmental bonds and the uses of the facilities financed with the proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the governmental refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental bonds may be refunded, in whole or in part, with the proceeds of an issue of tax-exempt governmental bonds then, for purposes of this Policy, the Finance Director shall treat the issue of taxable governmental bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such taxable governmental bonds. The Finance Director shall seek the advice of Bond Counsel as to whether there is any reasonable possibility of issuing tax- exempt governmental bonds to refund an issue of taxable governmental bonds. J. Qualified 501(c)(3) Bonds If the City issues bonds to finance a facility to be owned by the City but which may be used, in whole or in substantial part, by a nongovernmental organization that is exempt from federal income taxation under § 501(a) of the Code as a result of the application of § 501(c)(3) of the Code (a “501(c)(3) Organization”), the City may elect to issue the bond as “qualified 501(c)(3) bonds” the interest on which is exempt from federal income taxation under §§ 103 and 145 of the Code and applicable Treasury Regulations. Although such qualified 501(c)(3) bonds are not governmental bonds, at the election of the Finance Director, for purposes of this policy, the Finance Director shall treat such issue of qualified 501(c)(3) bonds as is such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such qualified 501(c)(3) bonds. 235 City of Chanhassen Financial Management Policies 39 | P a g e CONDUIT DEBT POLICY A. Purpose The City is granted the power to issue conduit revenue bonds and other conduit revenue obligations under Minnesota Statutes, § 469.152-469.165, as amended, and Minnesota Statutes, Chapter 462C, as amended. The City expresses its support for the use of such financing but has reserved the right to approve or reject projects on a case-by-case basis. B. Criteria The following criteria have been developed as a guide for review of applications: 1) The project is to be compatible with the overall development plans and objectives of the City and neighborhood where the project is located. 2) New businesses locating in the City must show new tax base being generated by the project. 3) Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is also the City’s intent to assist in business expansions or relocations within the City where it can be shown that such would have a substantial, favorable impact on employment, tax base, or both. 4) It is the City’s intent to assist new or existing businesses in the acquisition of existing facilities, where such acquisition will maintain the stability of the tax base, employment, or both 5) The project must not put a burden on existing City services or utilities beyond that which can be reasonably and economically accommodated. 6) The applicant (and/or the lessee) must show sufficient equity in the project. Applicant must provide copies of all financing agreements for review by the City. 7) The credit rating and method of offering conduit bonds or notes of the City are important considerations. The City will not consider applications for such financings unless (i) the debt is rated investment grade by a nationally recognized rating agency or (ii) the debt is sold in a private placement. 8) Debt will be considered sold in a private placement (i) if no advertising or solicitation of the general public occurs, and (ii) if the bonds are initially sold to not more than ten purchasers (not including any underwriter or placement agent as a purchaser) and (iii) the City receives written certification from each initial purchaser (or each underwriter or placement agent based on its reasonable belief) that: (a) such purchaser has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and the risks of the debt, and (b) such purchaser is not purchasing for more than one account or with a view to distributing the debt. 9) In addition, for a private placement either (a) all bonds or notes (except for one bond or note) must remain in minimum denominations of not less than $100,000, with the exception of charter schools which may have minimum denominations of $25,000 or (b) investment letters from not only each initial purchaser, but from any subsequent purchaser, must be obtained which contains the above-described certifications from the purchasers. 10) Any offering material for a private placement must prominently state in effect that: “THE CITY OF CHANHASSEN HAS NOT ASSUMED BY RESPONSIBILITY TO REVIEW THIS OFFERING MATERIAL AND HAS NO RESPONSIBILITY FOR ITS ACCURACY OR COMPLETENESS. THE CITY HAS NO FINANCIAL OBLIGATION OF ANY NATURE WITH RESPECT TO THE OFFERED BONDS.” 11) Finally, to qualify as a private placement, the financing documents must require annual financial statements from the benefited private party (or the ultimate provider of credit) to be delivered to each investor (or a trustee). 12) The term “conduit” refers to any type of City revenue obligation the proceeds of which are loaned to a private party and for which the City has no financial obligation. 236 City of Chanhassen Financial Management Policies 40 | P a g e 13) Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in conjunction with a totally new business in Chanhassen, a physical plant expansion of an existing business, or where it is shown that the equipment acquisition is essential to the continued operation of the business in Chanhassen. Also, it is the City’s intent to assist where possible in the acquisition of pollution control equipment for any new or existing business being required to meet mandated standards. 14) A further permitted use under these guidelines are projects, whether profit or nonprofit, engaged in providing health care services, including hospitals, nursing homes, and related medical facilities, when either of the following findings can be made: Number of new jobs is increased The project would provide a facility or service considered desirable or necessary by the community 15) The City may allow for the designation of the issue as bank qualified if the City does not plan or foresee that it will need to issue more than $10 million in tax-exempt bonds in the given calendar year. C. Procedures The following procedures have been developed to facilitate the application for financing: 1) The applicant shall make an application for financing on forms available from the Finance Department of the City. The completed application is to be returned to the Finance Director, accompanied by the processing fee, whereupon the application will be forwarded to the City Council with a staff recommendation. Specific findings shall be made and recited regarding the criteria as well as satisfaction of public purposes of the applicable statutes. 2) The application cannot be considered be the City until tentative City Code findings and requirements have been made with respect to zoning, building plans, platting, streets, and utility services. 3) The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, to prepare all necessary documents and materials. The City may rely on the opinion of such experts and the application shall be accompanied by a financial analysis (pro forma income statement, debt service coverage, mortgage terms, etc.) by the underwriter as to the economic feasibility of the project and the underwriter’s ability to market the financing. Financial material submitted is to also include most recent fiscal year-end, audited financial statements of the applicant and/or of any major lessee tenant, if readily available. 4) Further, in the case of the tax exempt mortgage placements, the applicant will be required to furnish the City, before passage of the final resolution, a comfort letter (but not necessarily a letter of commitment) from the lending institution, to the effect that said lending institution has reviewed the economic feasibility of the project, including the financial responsibility of the guarantors and find that, in their professional judgment, it is an economically viable project. 5) The applicant shall furnish along with the application, a description of the project, plat plan, rendering of proposed building, etc., and a brief description of the applicant company, all in such form as shall be required at the time of application. This data, as necessary, may be furnished to members of the City Council for background information. 6) If an allocation of bonding authority is required under Minnesota Statute, Chapter 474A, as amended, the applicant shall be required to pay any required application deposit as specified in Chapter 474A, without regard to whether the application fee or application deposit will be refunded. 7) The applicant shall covenant in the applicable conduit bond documents to comply with all applicable requirements of the Internal Revenue Code of 1986, as amended (the “Code”), and the applicable Treasury Regulations, including, but not limited to: (i) the arbitrage and rebate requirements of § 148 of the Code; and (ii) the qualified bond provisions of §§ 141(e), 142, 143, 144, and 145 of the Code. The applicant shall be the party responsible for monitoring the conduit bonds for compliance with such 237 City of Chanhassen Financial Management Policies 41 | P a g e requirements and to remediate nonqualified bonds in accordance with the requirements of the Code and applicable Treasury Regulations. The applicant shall be the party responsible for monitoring compliance with the requirements of § 148 of the Code. 8) The applicant shall covenant in the applicable conduit bond documents to reimburse the City for all costs paid or incurred by the City (including the fees of attorneys, financial advisors, accountants, and other advisors) as a result of the City’s response to or compliance with an audit, inspection, or compliance check (random or otherwise), by the Internal Revenue Service, the Minnesota Department of Revenue, the Minnesota Office of the State Auditor, or any other governmental agency with respect to the conduit bonds or the project financed with the proceeds of conduit bonds. D. Administrative Fees and Provisions The following administrative fees and provisions apply to the application for financing: 1) The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to adopting the final resolution authorizing issuance of the industrial development financing. The City Council may waive any provision of this Conduit Debt Policy if the City Council determines that such waiver is in the best interests of the City. 2) The City is to be reimbursed, and held harmless, for and from any out-of-pocket costs related to the actual or proposed issuance of conduit revenue bonds. In addition, a nonrefundable processing fee of $2,500 must be submitted with the application. Upon closing, an administrative fee is due and payable to the City based on the following schedule: On the first $20,000,000 0.50% of par On portion in excess of $20,000,000 0.10% of par 3) In the case of a refinancing, the fee shall be calculated at 50% of the above schedule. The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. 4) All applications and supporting materials and documents shall remain the property of the City. Note that all such materials may be subject to disclosure and/or public review under applicable provisions of State law. 5) The Finance Department shall report all conduit debt issues in the Annual Comprehensive Financial Report (ACFR) in accordance with Generally Accepted Accounting Principles and shall report any material events with regard to all conduit debt issued by the City, and still outstanding, to the City Council. 6) The applicant will be responsible for providing the City any required arbitrage reports, continuing disclosure reports, and annual financial statements after the issuance of the debt. 238 City of Chanhassen Financial Management Policies 42 | P a g e POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION Policies and Procedures – Federal Awards Administration Overview 1) Purpose –This manual has been prepared to document the policies and procedures for the administration of federal awards of City of Chanhassen (the “City”). The Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) require all recipients and sub-recipients of federal funds to establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or limit federal or state laws or regulations, or the provisions of individual grant agreements. 2) Hierarchy of Authority –In the event that conflicting guidance on the administration of Federal awards is available, the City has deemed Federal guidance to be most authoritative, followed by other State or local agencies. 3) Revisions –Guidance provided by the Federal government through the OMB UG - Uniform Grant Guidance Compliance Supplement are expected to be updated each year. Such updates are considered by the City as they become available, and policies and procedures will be revised accordingly. The City Manager, Finance Director, Assistant Finance Director, and designees are authorized and required to establish and document policies and procedures to ensure compliance with the provisions of federal and state regulations and the provisions of grant agreements. Such policies and procedures are documented herein, and will be reviewed and updated as necessary, but not less than once every three years. 4) Training –City finance personnel and its program administrators of Federal awards will be provided the necessary training through various mechanisms, such as: Reviewing monthly State Aid Financial Status Report Updates, accompanying State aid payments Consulting with the City’s auditors as needed for clarification Participating in various training opportunities, such as those offered by appropriate professional organizations Reviewing legislative updates from multiple sources Membership and participation in meetings of the Government Finance Officers Association (GFOA) Certification of respective positions by the GFOA, i.e.: Finance Director Coordination and collaboration with individuals performing similar job functions at similar municipalities. 5) Compliance Failures –Compliance failures, whether noted internally by management or through the external audit process, will be addressed immediately by reviewing the reason for the failure with responsible personnel and devising an improved process to improve compliance in the future. 239 City of Chanhassen Financial Management Policies 43 | P a g e General Accounting and Financial Management It is the policy of the City to comply with all statutory, regulatory, and contractual requirements in the conduct of, and accounting for, its financial operations. The official books of record for the City will be maintained subject to the following provisions: 1) The City will account for its operations in accordance with the Generally Accepted Accounting Principles (GAAP) applicable to local units of government. The City will comply with the Super Circular issued by the OMB, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200). 2) The City will comply with all contractual requirements detailed in its duly executed grant agreements with awardingagencies. 3) The City will contract annually with an independent CPA firm for the purposes of conducting the City’s external financial audit. To the extent that the City has expended federal awards in excess of the applicable single audit limit (currently $750,000), the City will have a single audit performed in accordance with OMB UG. 4) To ensure continuing compliance with all applicable accounting requirements, the City may, at its discretion, contract with a CPA firm to provide internal auditing and/or consultingservices. 5) The Finance Director shall be responsible for the maintenance of all accounting and financial records (including journals, timesheets, bank statements, audit reports, and similar documents). Such records shall be retained as required by contractual or regulatory requirements. The City has adopted the state’s records retention scheduleas its official guide for records storage, filing, anddestruction. 6) The City and employees are required to comply with the City’s conflict of interest policy and report any potential conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or administrationof a contract supported bya federal award ifhe or she has a real or apparent conflictof interest. Such violations may result in appropriate discipline. See also the City policies on conflict of interest located in the City’s Personnel Policies and Procedures. 7) The City will request prior approval from federal agencies for program or budgetchanges. 8)The City has implemented the new federal purchasing procedures which follow: Acquisitions for micro-purchases (below $25,000 or below $2,000 for construction subject to the Davis Bacon Act) may be awarded without soliciting bids if the City considers the price to be reasonable. Procurements for Small Purchases (less than $175,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an adequate number of sources. Procurements made by sealed bid should be made to the lowest responsible (not necessarily the lowest) bidder. 240 City of Chanhassen Financial Management Policies 44 | P a g e Procurements made by competitive proposal must have standards to evaluate the selected recipient. Procurement made by non-competitive proposals (to one vendor) may be used only if one of the following applies o the item is available only from a single source, o an emergency exists, o the federal agency expressly authorizes non-competitive proposals, or o competition is seen as inadequate after solicitation to vendors. 9)Other procurement procedures include: Contractors who develop or draft specifications for bids are precluded from bidding on them. The City must maintain oversight so that contractors perform work as bid. Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines of super circular procedures). If a contract is $25,000 or more the City must verify on http://www.sam.gov/that the contractor is not on the suspended and debarred list for federal grants. 10) Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the help of the other departments if needed, and all items will be tracked annually. The Equipment and Real Property Management section of this document contains additional procedures. 11)The Finance Director (or designee) or the City Manager are required to certifyexpenditures. Purchasing and Procurement It is the policy of the City to ensure that all disbursements of City funds are properly reviewed and authorized, and consistent with sound financial management principles, and made in compliance with all applicable federal, state, and local laws. To meet these objectives, all disbursements of City funds shall be subject to the following provisions, to the extent that they do not conflict or contradict with any specific federal, state, or local law or Council policies (the most specific or restrictive law, policy or procedure will be followed): 1) Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is the intent of the City for all employees, officers, or agents to conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the City to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution, for any employees or officers who violate any of these requirements. 2) The City avoids the acquisition of unnecessary or duplicative items. Additionally, the City considers consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate, the City makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. 3) To foster greater economy and efficiency, the City enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, 241 City of Chanhassen Financial Management Policies 45 | P a g e the City may purchase it from a cooperative or inter-local agreement if the price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Manager will make this determination. 4) The City awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. The City considers such matters as contractor integrity and business ethics, compliance with public policy, ability to complete the project on time and in accordance with specifications, record of past performance, and the contractor’s financial and technical resources. 5) The City will award a contract to a contractor who has the appropriate experience, expertise, qualifications, and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustain the project while the initial work is being completed and during each service period until he or she submits invoices for payment to the City as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6) Debarment and Suspension: The City will not subcontract with or award subgrants to any person or company who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: http://www.sam.gov/. 7) All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. All potential proposers and bidders must be provided the same information and have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. 8) To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals (RFP) are excluded from competing for such procurements. The City does not engage in the following situations that may restrict full and open competition, including but not limited to: Placing unreasonable requirements on firms in order for them to qualify to do business Requiring unnecessary experience and excessive bonding Noncompetitive pricing practices between firms or between affiliated companies Noncompetitive contracts to consultants that are on retainer contracts Organizational conflicts of interest Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement Any arbitrary action in the procurement process The City conducts federal procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of 242 City of Chanhassen Financial Management Policies 46 | P a g e bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. 9) All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product, or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications will be avoided if possible. 10) The City will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much the goods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $175,000. 11) The City takes all necessary affirmative steps to assure that minority businesses and women’s business enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following required affirmative steps: Placing qualified small and minority businesses and women’s business enterpriseson solicitation lists. Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources. Dividing total requirements, when economically feasible, into smaller tasks or quantitiesto permit maximum participation by small and minority businesses, and women’s business enterprises. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises. Using the services and assistance, as appropriate, of such organizations as the SmallBusiness Administration and the Minority Business Development Agency of the Department of Commerce. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative stepslisted above. 12) Federal methods provide for procurement by micro-purchase. Micro-purchase is a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed $25,000. The micro-purchase method is used to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. 13) Small purchase procedures may be used in those relatively simple and informal procurement methodsfor securing nonprofessional services, supplies, or other property that do not cost more than$175,000. 243 City of Chanhassen Financial Management Policies 47 | P a g e 14) Sealed bids ($175,000, formal advertising, price is a major factor). Requirements for sealedbids: a. The invitation for bids will be publicly advertised and bids must be selected from anadequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. b. The invitation for bids, which will include any specifications and pertinent attachments,must define the items or services for the bidder to properlyrespond. c. All bids will be publicly opened at the time and place prescribed in the invitation forbid. d. A firm fixed price contract award will be made in writing to the lowest responsiveand responsible bidder. e. Any or all bids may be rejected if there is a sound documentedreason. 15) Competitive proposal (> $175,000, fixed price or cost reimbursement, RFP with evaluation methods). Requirement for competitive proposal procedures: a. RFPs must be publicized requests and identify all evaluation factors andtheir relative importance. b. Proposals must be solicited from an adequate number of qualifiedsources. c. The organization must have a written method for conducting technical evaluations ofthe proposals received and for selectingrecipients. d. Contracts must be awarded to the responsible firm whose proposal is most advantageous tothe program. e. The organization may only use qualification-based methods, whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, in the procurementof architectural/engineering professional services. 16) Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and maybe used when usingfederal fundsonly when one ormore ofthe following circumstancesapply: a. The item is available only from a single source. This must bedocumented. b. The public exigency or emergency for the requirement will not permit a delay resultingfrom competitive solicitation. c. Any federal awarding agency expressly authorizes noncompetitive proposals in response toa written request from theCity. d. After solicitation of a number of sources, competition is determinedinadequate. 17) Time and materials type contract means a contract whose cost to the City is the sum of the actual costs of materials,and directlabor hourscharged at fixed hourlyrates that reflect wages, general and administrative expenses, and profit. The City may use a time and materials type contract paid with federal funds in accordance with the above only After a determination that no other contract is suitable; and If thecontract includes a ceiling price that the contractor exceeds at its ownrisk. 18) The City ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The Cityaccomplishesthis byconducting internet searches, including using vendor 244 City of Chanhassen Financial Management Policies 48 | P a g e searches, and byusing other less technologically advanced tools to locate and identify potential contractors. Federal guidelines are followed regarding the number of bidsrequired. 19) If bids are required, the City requires that construction or facility improvement contracts, or subcontracts exceeding $175,000, include a bid guarantee equivalentto 5% of the bid price fromeach bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the contractprice. Note: The City’s purchasing policy does not apply to procurement by contractors or subcontractors on projects, federally supported or otherwise. Payroll and Timekeeping The following provisions apply to the payment of employees and recording of time and effort (as required) in accordance with OMB UG: 1.The payroll records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Hourly employees record time on an electronic timekeeping system each day, with the followinginformation: a.The total number of hours actually worked each day b.The use of any holiday, personal, vacation, sick, or other approved time off with pay c.The total number of hours to be paid d.An allocation of those hours to each program or department for which work was performed, when necessary e.The approval of the employee and his/her supervisor for each payroll period The allocation of hours between programs or departments should be based on the actual hours worked, and not be based on available budgets, or predetermined allocation schedules. 2.It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the City Manager or Finance Director and provide appropriate documentation to the Assistant Finance Director as it becomes available. The employee should retain a copy of the documentation for his/her personal records. In the event that an after-the-fact correction is necessary to an employee’s timesheet due to errors in the allocation of time worked, such corrections must be submitted to the Assistant Finance Director and approved in writing by both the employee and his/her supervisor. Salaried employees charged to a federal grant will document time and effort as follows: the employee may document time and effort using a timesheet as described above. Timesheets must account for the total activity for which the employee is compensated and be signed by the employee. It will notbeacceptable for timesheets to include the hours worked on Federal grants only. a.It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the Finance Director, or designee and provide appropriate documentation to the Assistant Finance Director as it becomes available. The employee should retain a copy of the documentation for his/her personal records. 245 City of Chanhassen Financial Management Policies 49 | P a g e Certifications should never be signed prior to the end date of the payroll period being certified. Each certification should be provided to the Finance Department when available. Grant Administration The following policies and procedures will also be applied to the extent that they do not conflict with or contradict any existing Council policies: 1.Grant Development, Application, and Approval – a.Legislative Approval – The point at which legislative approval is required is determined bythe requirements of the grant program. If the grant must be submitted by “an individual authorized by the legislative body”, then City Council approval is required prior to submitting the application. If such legislative approval is not specifically required by the written terms of the grant, then the City Manager or designee may, at his or her discretion, approve grant applications. b.Matching Funds – Grants that require cash local matches must be coordinated through the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. Depending on the nature of the grant, there may also be some policy implicationsthat will bear discussion.(For example, will the grantestablisha level of service that cannotbe sustained once the grant funds are depleted?) In all cases involving matching funds, the grant applicant should contact the Finance Department to determine the strategy for securing matching funds. Refer to the section within this manual titled “Matching, Level of Effort, and Earmarking” for additional information on compliance with the provisions of the OMB UG. c.Grant Budgets – Most grants require the submission of an expenditure budget. The Finance Director will review this portion of the grant request prior to submission. A technical review may reveal inconsistencies in the calculations, cost centers that might have been overlooked, or identify reimbursable expenses of which program staff may not be aware—particularly for indirectcosts. 2.Grant Program Implementation– a.Notification and Acceptance of an Award– Official notification of a grant award is typically sent bya funding agency to the official (City Grant Official) designated in the original grant proposal. However, the authorization to actually spend grant funds is derived from the City Council through the approval of a grant budget. Such notification should also be directed to the Finance Department. Adoption of the grant budget as a component of the City-wide operating budget is deemed to be sufficient approval. b.Establishment of Accounts – The department that obtained the grant will provide the Finance Director with information needed to establish revenue and expense accounts for the project, as well as other codes needed for tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of the full projectbudget. 246 City of Chanhassen Financial Management Policies 50 | P a g e c.Purchasing Guidelines – All other City purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, the City Grant Official should contact the Finance Director for further assistance. 3.Financial and Budgetary Compliance – a.Monitoring Grant Funds – Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures, and budgetary compliance, at the grant level. The Finance Director maintains this information in financial software system as well; this is the City’s “official” accounting system. City Grant Officials are strongly encouraged to use financial software reports provided by the Finance Department for their granttracking. If any “off-system” accounting records are maintained, it is the responsibility of the City Grant Official to ensure that the program’s internal records agree to the City’s accounting system. b.Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the City’s fiscal year. This may require adjustments to the City’s internal budget accounts and interim financial reports as well as special handlingduring fiscal year-end close. It is the responsibilityof the City Grant Official to bring such discrepancies to the attention of the Finance Department at the time the grant accounts areestablished. c.Grant Budgets –The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the City Grant Official be authorized to exceed thetotal budget authority provided by thegrant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the City Grant Official to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carryforwards. Carryforwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UG. Capital Assets –The City is responsible for maintaining an inventory of assets purchased with grant funds. The cityis accountable for them and must make them physically available for inspection during any audit. The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant program that purchased them. (Refer to the specific regulations governing the original grant). The Finance Director will coordinate this grant requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director. Refer to the City’s separate Capital Assets policy and the section of this manual titled Equipment and Real Property Management for additional information. Record Keeping – d.Audit Work-papers– The City’s external auditors audit all grants at the end of each fiscal year. Finance Department staff will prepare the required audit work- papers. City Grant Officials may be asked to assist in this process, ifnecessary. 247 City of Chanhassen Financial Management Policies 51 | P a g e e.Record Keeping Requirements – Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The City Grant Official should maintain all other records. 4.Other Guidelines – Specific information on policies and procedures related to compliance with the provisionsof the OMB UG are addressed in this manual and should be considered along with the information in thissection. Year-end Closing and Reporting The following provisions govern the year-end close-out process of the City for purposes of external financial reporting: 2.To the extent that the City is required to have a single audit completed in accordance with OMB UG, the City will accumulate the information necessary to prepare a Schedule of Expenditures of Federal Awards (SEFA) in accordance with Federal and State requirements. This schedule will be characterized as follows: a.The schedule will include all federal financial assistance, including grants, contracts, property, loans, loan guarantees, interest subsidies, cooperative agreements, insurance, or directappropriations. Amounts will be reported whether received directly from the Federal government or through a pass- through agency (if the city is determined to be a sub-recipient and not avendor). b.The schedule will be prepared on the same basis of accounting as the related financialstatements. c.Federal programs will be listed by Federal Agency. For program clusters, the schedule will provide the cluster name, individual federal programs in each cluster, and the name of the federal agency. Totals will be provided for each cluster. d.Total Federal awards expended for each federal program will be listed along with the Assistance Listing Number, pass-through entity name (if applicable) and pass-through entity number (if applicable). Such information will agree to the award documentation. e.If the Assistance Listing Number of a Federal award cannot be reasonably determined, it shall be reported in the schedule using the two-digit prefix for the related Federal agency, followed by “UNKNOWN”. f.In addition to current year expenditures, the schedule will list approved award/grant amount, accrued/deferred revenue at the beginning of the year, current year cash received, current year actual expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred relative to this award in prior year(s), this amount should be disclosed as memorandum-only. 248 City of Chanhassen Financial Management Policies 52 | P a g e g.Any adjustments to prior year awards, expenditures, and balances (including transfers between grants) will be disclosed in the footnotes to the schedule. h.Accrued/deferred revenue in the schedule shall agree to the amounts recorded as receivables/deferrals in the related financial statements. i.To the extent that a separate line item is included in the financial statements for federal revenue, this amount shall agree to expenditures in the schedule. Any reconciling items will be disclosed in the footnotes to the schedule. j.To the extent that amounts are passed through to sub-recipients, the schedule will provide the total amount for each federal program that was provided to subrecipients. k.The notes to the schedule will include significant accounting policies used to prepare the schedule, balances of any loans and loan guarantees that are outstanding at the end of the audit period, and whether the auditee has elected to use the 10% de minimis cost rate. Additional Federal Awards Compliance Requirements Some of the Federal awards received by the City are passed-through the State of Minnesota. Management will consider both the OMB UG and any applicable compliance requirements as set forth by the State of Minnesota. General Information Source of Information – Each year the OMB issues a comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms, along with program-specific guidance on various grant awards. There are 12 compliance requirements identified, each of which is considered individually in this manual. The following pages document the policies and procedures of the City related to compliance with such procedures, as applicable. In each year that the City is subject to a single audit, applicable compliance requirements are expected to be tested in detail by the City’s independent auditors. Objectives – The objectives of most compliance requirements are generic in nature. While the criteria for each program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As such, the policies and procedures of the City have been based on the generic sense of the compliance requirement. For selected compliance requirements, this manual addresses the specific regulations applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the intent of the City that all Federal awards are subject to the following policies and procedures. Controls over Compliance – In addition to creating policies and procedures over compliance with provisions of Federal awards, the City has implemented internal controls over such compliance, generally in the form of 249 City of Chanhassen Financial Management Policies 53 | P a g e administrative oversight and/or independent review and approval. To document these control activities, all independent reviews must be signed/initialed and dated. Documentation – The City will maintain adequate documentation to support both the compliance with applicable requirements as well as internal controls over such compliance. This documentation will be provided to the City’s independent auditors and/or pass-through grantor agencies, as requested, during the single audit and program audits. Activities Allowed/Unallowed and Allowable Costs/Cost Principles Source of Governing Requirements – The requirements for activities allowed or unallowed are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for allowable costs/cost principles are contained in 2 CFR 200 Subpart E, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1.All grant expenditures will be in compliance with OMB Circular 2 CFR 200, Subpart E, State law, City policy, and the provisions of the grant award agreement, which will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of theprogram. 2.Grant expenditures will be approved by department heads/City Grant Officials initially through the purchasing process and again when the bill or invoice is received. This will be evidenced by signature or initials and dateon the invoice or by an approval documented via email. Accounts payable disbursements will not be processed for payment by the Finance Department until necessary approval has been obtained. 3.Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as described in the section ofthis manual titled “Payroll and Timekeeping”. 4.An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the City. Cash Management Source of Governing Requirements – The requirements for cash management are contained in OMB UG 2 CFR 200.302 & 305, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 250 City of Chanhassen Financial Management Policies 54 | P a g e 1.Many of the City’s grants are awarded on a reimbursement basis. As such, program costs willbeexpended and disbursed prior to requesting reimbursement from the grantoragency. 2.Cash draws will be initiated by the Assistant Finance Director who will determine the appropriate draw amount.Documentation of how this amount was determined will be retained andsigned/dated. 3.For state grants, the physical draw of cash will be processed through SWIFT (Minnesota’s State-wide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4.Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along withthe approved paperwork described above and retained for audit purposes. 5.When cash is received in advance or drawn, the City will work to minimize time lapse between transfer of funds and disbursement by the City. Eligibility Source of Governing Requirements – The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Federal grants will only benefit those individuals and/or groups of participants that are deemed to beeligible. Equipment and Real Property Management Source of Governing Requirements – The requirements for equipment are contained in OMB UG 2 CFR 200.310- 316, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied to the extent that they do not conflict with or contradict any existing Council policies: 1.All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other Federal programs. 2.When required, purchases of equipment will be pre-approved by the grantor or pass-through agency. The Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3.Equipment records will be maintained, and an appropriate system shall be used to safeguard equipment, as described in the City’s separate Capital Asset policy. Equipment should be assigned to a program and physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the City’s capital assets records. 4.When equipment is no longer needed for a Federal program, it may be retained or sold with the Federal agencyhaving a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used that provide for competition to the extent practicable and result in the highest possible return. 251 City of Chanhassen Financial Management Policies 55 | P a g e The City will keep, sell, or otherwise dispose of the equipment with no further obligation unless disposal requirements are specifically detailed in the grant. A record of the date, reason, and method of disposal or sale will be maintained withthe equipment inventory. 5.Equipment purchased will be identified and kept in the City’s capital asset records. The records shall include the following: a.Asset number and description of the equipment b.Location of the equipment c.Depreciation method & years of expected life d.Acquisition date e.Cost of the equipment f.Equipment classification (land, building, equipment, etc.) g.Make, Model, & Serial number or other identification number h.Vendor and invoice number to purchase equipment i.Disposition data including date and sale price of the equipment A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital assetlisting. Acontrolsystem willbe developedto ensureadequatesafeguards to preventloss,damage, or theftof the property. Any loss, damage, or theft will be investigated. Maintenance procedures are in place to keep the equipment in good condition. Matching, Level of Effort and Earmarking Source of Governing Requirements – The requirements for matching are contained in OMB UG 2 CFR 200.306, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The City defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the OMB UG: Matching or cost sharing includes requirements to provide contributions (usually non-Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third-party in-kind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non-Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program’s funding that must/may be used for specified activities, including funds provided to sub-recipients. Earmarking may also be specified in relation to the types of participants covered. 252 City of Chanhassen Financial Management Policies 56 | P a g e To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1.Compliance with matching, level of effort, and earmarking requirements will be the responsibility of the FinanceDirector. 2.Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to City administration, auditors, and pass- through or grantor agencies, asrequested. 3.Maintenance of effort for grants through the State Minnesota will be determined at the Statelevel. Period of Performance Source of Governing Requirements – The requirements for period of performance of Federal funds are contained in OMB UB 2 CFR 200.038-309 & 344, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1.Costs will be chargedto an award onlyif the obligation was incurred during the funding period (unless pre- approved by the Federal awarding agency or pass-through grantoragency). 2.All obligations will be liquidated not later than 120 days after the end of thefunding period (or as specified by program legislation). 3.Compliance with period of performance requirements will initially be assigned to the individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Procurement, Suspension and Debarment Source of Governing Requirements – The requirements for procurement are contained in OMB UG 2 CFR 180, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB UG 2 CFR 180, program legislation, Federal awarding agency regulations; and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1.Purchasing and procurement related to Federal grants will be subject to the general policies and proceduresof the City (described in the section of this manual titled “Purchasing andProcurement”). 2.Contract files willdocument the significant historyof the procurement, includingthe rationale forthe method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contractprice. 253 City of Chanhassen Financial Management Policies 57 | P a g e 3.The Finance Director will be responsible for determining whether the City is entering into a transaction thatmay be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website: http://www.sam.gov/. Program Income Source of Governing Requirements – The requirements for program income are found in OMB UG 2 CFR 200.307, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1.Program income will include (but will not be limited to): income from fees for services performed, the use or rental of realor personal propertyacquired with grant funds,the sale of commoditiesor items fabricated undera grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of theaward. 2.The City will allow program income to be used in one of threemethods: a.Deducted fromoutlays b.Added to the project budget c.Used to meet matching requirements In the absence of specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 3.Programincome, when applicable, will be accountedfor as a revenuesource in the same project code as the Federal grant. Sub-recipient Monitoring The City will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and, if any of these data elements change, include the changes in subsequent subaward modification. Required information includes: 1.Federal Award Identification. a.Subrecipient name (which must match the name associated with its unique entityidentifier) b.Subrecipient's unique entity identifier c.Federal Award Identification Number (FAIN) d.Federal Award Date (see §200.39 Federal award date) to the recipient by the Federalagency e.Subaward Period of Performance Start and EndDate f.Amount of Federal Funds Obligated by this action by the pass-through entity to thesubrecipient 254 City of Chanhassen Financial Management Policies 58 | P a g e g.Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entityincluding the current obligation h.Total Amount of the Federal Award committed to the subrecipient by the pass-throughentity i.Federal award project description, as required to be responsive to the FederalFunding Accountability and Transparency Act(FFATA) j.Name of Federal awarding agency, pass-through entity, and contact information forawarding official of the Pass-throughentity k.Assistance Listing Number and Name; the pass-through entity must identify the dollar amount madeavailable under each Federal award and the Assistance Listing number at time of disbursement l.Identification of whether the award is R&D m.Indirect cost rate for the Federal award (including if the de minimis rate is charged per§200.414 Indirect (F&A) costs) The City will perform a written risk assessment of each subrecipient, evaluating their risk of noncompliance with Federal statutes, regulations, and the terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring described in 2 CFR 200.332. This evaluation of risk may include consideration of such factors as the following: a.The subrecipient’s prior experience with the same or similar subawards b.The results of previous audits including whether or not the subrecipient receives single audit in accordance with 2 CFR Part 200, Subpart F, and the extent to which the same or similar subaward has been audited as a major program c.Where the subrecipient has new personnel or new or substantially changed systems d.The extent and results of federal award agency monitoring (e.g., if the subrecipient also receives federal awards directly from a federal awarding agency) The City will monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. The City will verify that every subrecipient is audited as required by OMB UG 2 CFR 200 Subpart F when it is expected that the subrecipient’s Federal awards expended during the respective fiscal year equaled or exceeded the threshold. Special Tests and Provisions To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1.The Finance Director will be assigned the responsibility for identifying financial-related compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Program-related compliance requirements will be the responsibility of thedepartment administering the grant. 255 City of Chanhassen Financial Management Policies 59 | P a g e Acronyms CFR – Code of Federal Regulations FFATA – Federal Funding Accountability and Transparency Act GAAP – Generally Accepted Accounting Principles GFOA – Government Finance Officers Association OMB – Office of Management and Budget RFP – Request for Proposal SAM – System for Award Management SEFA – Schedule of Expenditures of Federal Awards 256 City of Chanhassen Financial Management Policies 60 | P a g e ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY Minnesota Statutes § 471.661 requires that the governing body of a city must have on record a policy that controls travel outside the state of Minnesota for elected officials. The policy must be recorded vote and specify: 1) When travel outside the state is appropriate; 2) Applicable expense limits; and 3) Procedures for approval of the travel. The policy must be made available for public inspection upon request. Subsequent changes to the policy must be approved by a recorded vote. A recorded vote means the names of each member present and the manner of their vote on the matter or question before the Council is recorded in the minutes. A. Purpose The City of Chanhassen recognizes that its elected officials may at times receive value from traveling out of state for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out- of-state travel will be reimbursed by the City. B. General Guidelines 1) The event, workshop, conference, or assignment must be approved in advance by the City Council in an open meeting and must include an estimate of the cost of travel. In evaluating the out-of-state travel request, the Council will consider the following: Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or Council Member Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local officials Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating or under consideration by the City where the purpose of the trip is to study the facility or function to bring back ideas for the consideration of the full council Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship Whether the elected official has been specifically assigned by the Council to testify on behalf on the City at the United States Congress or to otherwise meet with federal officials on behalf of the City Whether the City has sufficient funding available in the budget to pay the cost of the trip 2) No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3) The City may make payments in advance for airfare, lodging, and registration if specifically approved by the Council. Otherwise, all payments will be made as reimbursements to the elected official. 4) The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations, and guidelines outlined in the City’s policy for travel by City employees. 5) The elected official must complete an expense report form and attach original receipts for all expenses, including lodging, airfare, and meals. The expense form shall be submitted to the Finance Department for payment. 6) The City will not reimburse for alcoholic beverages, personal telephone call, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses (for meals included in the cost of registration), or recreational expenses, such as golf or tennis. 257 City Council Item January 8, 2024 Item Determining the City will not Waive the Statutory Tort Limits File No.Item No: D.15 Agenda Section CONSENT AGENDA Prepared By Matt Unmacht, Assistant City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council does not waive the monetary limits on municipal tort liability established by Minn. Stat. § 466.04." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY Under Minnesota Statutes, section 466.04, municipal tort liability is limited to a maximum of $500,000 per claimant and $1.5 million per occurrence. These limits apply in the event a claim is filed against the city, against the individual employee(s), or against both. The purpose of these caps is to protect and preserve limited public resources. The League of Minnesota Cities Insurance Trust, the city’s insurance carrier, requires that the City Council take action annually with regard to tort cap liability limits as cities have the ability to waive tort cap liability limits. The City of Chanhassen has historically NOT waived these limits. BACKGROUND 258 DISCUSSION BUDGET RECOMMENDATION Staff recommends that the City of Chanhassen NOT waive our tort liability limits. ATTACHMENTS Tort Liability Waiver Form 259 260 LMCIT Member Name: Check one: X The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. □The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: ____________________ Signature: ____________ _ Position:-------------- 2 January 8th, 2024 Assistant City Manager 261 City Council Item January 8, 2024 Item Resolution 2024-XX: Authorization of Electronic Transfer of Funds File No.Item No: D.16 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution delegating authority to the City's Finance Director to make electronic funds transfers for the current year effective until the first organizational meeting in 2025." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND Minnesota Statute 471.38 Subd. 3a requires that the city delegate the authority to make electronic funds transfers to a designated business administrator, chief financial officer, or the officer's designee annually. This annual designation is effective for the current year and is effective until the first organizational meeting in January 2025. DISCUSSION BUDGET 262 RECOMMENDATION Staff recommends the City Council adopt a resolution delegating authority to the City's Finance Director to make electronic funds transfers. ATTACHMENTS Resolution 263 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: January 8, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: RESOLUTION DELEGATING AUTHORITY TO MAKE ELECTRONIC FUNDS TRANSFERS WHEREAS,in accordance with Minnesota Statue 471.38, the City Council shall delegate authority to the City’s Finance Director to make electronic funds transfers; and WHEREAS, the disbursing bank will receive a copy of the annual delegation of authority; and WHEREAS,the documentation of each electronic funds transfer will include the identification of the initiator, evidence of approval by an authorized party, electronic or written confirmation of each transaction within one business day; and WHEREAS,electronic disbursement payments shall be processed through the accounts payable procedures; and WHEREAS,all electronic transfer transactions shall be included in council packets provided to the city council. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: The City Council delegates authority to the City's Finance Director to make electronic funds transfers for the current year, effective until the first organizational meeting in 2025. PASSED AND ADOPTED by the Chanhassen City Council on this 8th day of January 2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 264 City Council Item January 8, 2024 Item Resolution 2024-XX: Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations File No.Item No: D.17 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution declaring the official intent to reimburse certain expenditures from the proceeds of bonds to be issued by the city." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY The Treasury Department has issued regulations that, for the purpose of determining whether interest on certain obligations of a state or local government is excluded from gross income for federal income tax purposes, permit the use of the proceeds of tax-exempt obligations to reimburse capital expenditures made prior to the date of such obligations are issued only if the state or local government, within 60 days of the date of expenditure, declares its official intent to reimburse the expenditure with proceeds of a borrowing. The Reimbursement Bond Regulations require that if a current expenditure is to be permanently financed by a later issue of tax-exempt obligations a state or local government must declare its intention to reimburse itself for the expenditure from proceeds of borrowing within 60 days from when the expenditure is made (the “Declaration of Official Intent”). The Reimbursement Bond Regulations permit a local government to designate an official or employee 265 to make Declarations of Official Intent on its behalf. Staff recommends that the City Council authorize the Finance Director to make a Declaration of Official Intent on its behalf when the city reasonably expects to reimburse itself from the proceeds of borrowing for certain expenditures for a specific project from which it pays from other funds prior to the receipt of the proceeds of the borrowing with respect to such expenditures. The attached resolution authorizes the designation of the Finance Director and prescribes the form to be used for the Declaration of Official Intent. BACKGROUND DISCUSSION BUDGET Bonds may be issued for the special assessment and utility portions of 2024 annual street reconstruction project or other projects such as the Tax Increment Revenue portion of the Market Blvd project. RECOMMENDATION Adopt a resolution designating an official authorized to declare official intent under reimbursement bond regulations. ATTACHMENTS Resolution 266 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: January 8, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: RESOLUTION DESIGNATING OFFICIAL AUTHORIZED TO DECLARE OFFICIAL INTENT UNDER REIMBURSEMENT BOND REGULATIONS WHEREAS,the Department of the Treasury has issued final regulations (Treas. Reg. § 1.150-2) (the “Reimbursement Bond Regulations”) that, for the purpose of determining whether interest on certain obligations of a state or local government is excluded from gross income for federal income tax purposes, permit the use of the proceeds of tax-exempt obligations to reimburse capital expenditures made prior to the date of such obligations are issued only if the state or local government, within 60 days of the date of expenditure, declares its official intent to reimburse the expenditure with proceeds of borrowing; and WHEREAS, the Reimbursement Bond Regulations require that if a current expenditure is to be permanently financed by a later issue of tax-exempt obligations a state or local government must declare its intention to reimburse itself for the expenditure from proceeds of a borrowing within 60 days from when the expenditure is made (the “Declaration of Official Intent”); and WHEREAS,the Reimbursement Bond Regulations permit a state or local government to designate an official or employee to make Declarations of Official Intent on its behalf; and WHEREAS,the City Council (the “Governing Body”) of the City of Chanhassen, Minnesota (the “Issuer”) deems it to be necessary, desirable, and in the best interest of the Issuer to authorize an official or employee of the Issuer to make Declaration of Official Intent on its behalf when the Issuer reasonably expects to reimburse itself from the proceeds of borrowing for certain expenditures for a specific property, project, or program from which it pays from other funds prior to the receipt of the proceeds of the borrowing with respect to such expenditures; and WHEREAS,the Governing Body hereby finds and determines that designating an official or employee with the authority to make Declarations of Official Intent will facilitate compliance with the Reimbursement Bond Regulations. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the Issuer, pursuant to Treas. Reg. § 1.150-2(e)(1), that: Section 1. Authorization to Declare Official Intent.The Finance Director is hereby authorized and designated to make Declarations of Official Intent on behalf of the Issuer pursuant to the above-referenced Reimbursement Bond Regulations. Section 2. Form of Declaration.Any such Declaration of Official Intent shall be made in substantially the form attached hereto as Exhibit A. 267 2 Section 3. Public Availability. Any Declaration of Official Intent shall be maintained in the files of the Issuer and shall be made available for public inspection in compliance with applicable State law governing the availability of records of official acts of the Governing Body. Section 4. Further Authorizations.The official or employee authorized and designated above is hereby further authorized to take such other actions as may be necessary or desirable to comply or evidence compliance with the Reimbursement Bond Regulations. Section 5. Effective Date.This Resolution shall take effect immediately upon its adoption and approval. PASSED AND ADOPTED by the Chanhassen City Council on this 8th day ofJanuary 2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 268 3 EXHIBIT A DECLARATION OF OFFICIAL INTENT This is a Declaration of Official Intent of the City of Chanhassen, Minnesota (the “Issuer”) to reimburse expenditures with proceeds of borrowing or borrowings authorized by the Issuer. This Declaration is made under and pursuant to Treas. Reg. § 1.150-2. The undersigned has been designated as an official or employee authorized by the Issuer to make this Declaration of Official Intent pursuant to Resolution 2024-____ adopted on January 8, 2024. This Declaration of Official Intent is a public record maintained in the files of the Issuer and is available for public inspection pursuant to Minnesota State Statutes. The undersigned hereby declares that it is the reasonable expectation of the Issuer to use proceeds of a borrowing or borrowings to be incurred by the Issuer to reimburse expenditures for the property, project, or program from the fund(s)/account(s) described below: 1. _______________________________________________________________ The maximum principal amount of the borrowing or borrowings to be incurred to reimburse expenditures for the above-described purposes is reasonably expected, on the date hereof, to be $________________. The Issuer intends to reimburse itself from borrowed funds within eighteen (18) months (or three (3) years if the City is considered a small government issuer for the calendar year, i.e., no more than $5,000,000 of government bonds is expected to be issued in the calendar year) after the later of (a) the date the expenditure is paid or (b) the date the facility is placed in service, but in no event, more than 3 years after the expenditure is paid. No money from sources other than the anticipated borrowing or borrowings is or is reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside by the Issuer with respect to the expenditure, pursuant to the budgetary and financial circumstances of the Issuer as of the date of this Declaration. Dated this _______ day of _________ __________. CITY OF CHANHASSEN By: ____________________________ ____________________, Finance Director Attest: ____________________________ ____________________, City Clerk 269 City Council Item January 8, 2024 Item Resolution 2024-XX: Declaring Official Depositories for City Funds File No.Item No: D.18 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution declaring official depositories for City Funds." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY Each year the city typically designates official depositories for city funds pursuant to Minnesota State Statute. The attached resolution provides for this designation. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 270 ATTACHMENTS Resolution 271 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: January 8, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES FOR CITY FUNDS SECTION 1. BE IT RESOLVED, That the following institutions are hereby designated as depositories for the funds of the City of Chanhassen: Americana Community Bank 4M Fund UBS Financial Services, Inc.Wells Fargo Securities, LLC Northland Securities RBC Capital Markets, LLC SECTION 2. RESOLVED ALSO, That before any deposits are made that exceed the amount that is guaranteed by the Federal Deposit Insurance Corporation (FDIC), the depository must supply to the City a corporate surety bonds in the amount of at least 10 percent more than the amount on deposit at the depository’s cutoff hour. The bond is subject to the approval of the City Council. The surety bond must be conditioned to repay the above amount or any part thereof upon proper demand therefore and to perform such other duties in connection with the deposit as the Council may require. SECTION 3. RESOLVED FURTHER, That, in lieu of the above bond, the depository may furnish collateral in the manner and to the extent permitted by law. All such collateral must be approved by the Council and accompanied by a written assignment providing that, upon default, the financial institution shall release to the City on demand, free of exchange or any other charges, the collateral pledged. SECTION 4. RESOLVED FURTHER, All collateral must be placed in safekeeping in a restricted account at either a Federal Reserve Bank or in an account at a trust department of a commercial bank or financial institution that is not owned or controlled by the financial institution that is furnishing the collateral. The selection must be approved the City Council. In case of default upon the part of the depository, the Council of the City shall have full power and authority to sell such collateral or as much may be necessary to realize the full amount due the City over such federal guarantee. PASSED AND ADOPTED by the Chanhassen City Council this 8th day of January2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 272 City Council Item January 8, 2024 Item ITEM POSTPONED: Approve Professional Services Agreement with SEH, Lake Ann Park Preserve File No.Item No: D.19 Agenda Section CONSENT AGENDA Prepared By Jerry Ruegemer, Park and Recreation Director Reviewed By Laurie Hokkanen SUGGESTED ACTION This item will be rescheduled to the January 22, 2024 City Council meeting. Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY BACKGROUND City Council has identified and approved the funding for all phases of The Lake Ann Park Preserve project. The previous Professional Service contract with HKGi addressed the project development through 60% design with the following: Geotechnical borings Survey and background mapping Landscape architecture, park planning & design Engineer design Permitting Project coordination Public engagement 273 DISCUSSION The professional services contact with SEH will advance and finalize the recent 60% plans completed by HKGi and SEH. The tasks below are required to advance the project from its current state through and including awarding the construction contract. SEH SCOPE Final Design Boardwalk Provide final plans and specifications to construct three boardwalk sections, including structural details for overlook/bump-outs on Boardwalk A and potentially Boardwalk B, if feasible. Provide new sheets including: Title Sheet, Statement of Estimated Quantities, and Access Plan. Produce final plans and specifications. Update Engineer’s Estimate. Trail design Finalize preliminary 60% plans based on comments provided by the City. Provide new plan sheets including: SWPPP, General Notes, Statement of Estimated Quantities, Alignment Plans, and Standard Plans/Details. Produce final plans and specifications. Update Engineer’s Estimate Stormwater BMPs Soil borings were completed for the preliminary design. However, the final design of the stormwater BMPs will require three additional borings near the existing parking lot. SEH will subcontract with American Engineering Testing (AET) to complete these borings. The borings were completed the week of December 18, 2023. Analyze soil borings and design BMPs per watershed requirements to treat runoff from the parking lot. Create Construction Plans, Grading Plans, and Detail sheets for the BMPs. Parking Lot Complete a final design based on the preliminary concept created by HKGi. Create Construction Plans and Grading Plan sheets for the parking lot. Permitting Under this contract we will finalize the acquisition of necessary permits, including: Riley- Purgatory Bluff Creek Watershed District, NPDES, and Metropolitan Council permits as needed. Permitting will cover both boardwalk and trail projects. Project coordination Coordination shall include bi-weekly design meetings between the City, SEH, and HKGi, as well coordination with regulatory agencies including Riley Creek Watershed District, the DNR and Army Corps of Engineers, internal team coordination within SEH as well as coordination with subs (AET and HKGi) and general project management such as project scheduling and invoicing. Bidding support 274 Two separate bidding packages will be provided: The first will include all boardwalk construction and shall be bid first. The second will include the trails, BMPs, and parking lot improvements. For both bid packages, SEH will prepare all final bidding documents (including prevailing wages for the boardwalk), advertise on QuestCDN, answer bidder questions, issue any addendums (as necessary), compile bids, prepare bid tabulations, and make recommendations for each contract award. HKGI SCOPE Final Design Boardwalk Provide boardwalk railing design and details. Provide boardwalk bump-out design and details. Trail Design Review design. Stormwater BMPs Assist with shapes and locations of stormwater features. Determine plantings within and around stormwater features. Development of associated landscape sheets and details for incorporation into the final planset. Parking Lot Providing a design to manage vehicular access around the parking lot through design elements such as: fencing, gates, vegetation, possible walls, and grading Identifying locations to hold for future park signage Development of associated landscape sheets and details for incorporation into the final planset. Project Coordination Attend bi-weekly meetings with the city, led by SEH. Bidding Support Assist with answering questions during bidding for both, separate bidding packages. FEE The proposed work program includes final design, permit acquisition, preparation of plans and specifications, and bidding assistance. Construction support/administration is not included as part of this contract and that will be addressed with Bid Package #2. The total proposed fee, including expenses, of $114,900 is broken into the following categories. 275 SEH Subconsultants Total Final Design $49,100 $29,700 $78,800 Permitting $3,300 $0 $3,300 Project Coordination $15,000 $2,600 $17,600 Bidding Support $13,400 $1,800 $15,200 TOTAL $80,800 $34,100 $114,900 BUDGET RECOMMENDATION Staff recommends that the City Council approve a Professional Services Agreement with SEH for the Final Design of the Lake Ann Park Preserve Project in the amount of $114,900. ATTACHMENTS SEH Chanhassen Lake Ann Final Design Professional Services Agreement 276 277 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 10650 Red Circle Drive, Suite 500, Minnetonka, MN 55343-9229 952.912.2600 | 800.734.6757 | 888.908.8166 fax | sehinc.com SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer December 20, 2023 RE: City of Chanhassen Lake Ann Park Preserve Final Design SEH No. HOISI 171884 14.00 Jerry Ruegemer Park and Recreation Director 7700 Market Boulevard Chanhassen, MN 55317 Dear Jerry: We are excited for the opportunity to provide the following proposal for the final design of the Lake Ann Park Preserve Improvements. This contract will advance and finalize the recent 60% plans completed by HKGi and SEH. Our background with the preparation of the feasibility report as well as the preliminary design and plans will allow us to move seamlessly into final design. The tasks below are required to advance the project from its current state through and including awarding the construction contract. A separate construction services proposal will be prepared for your review at the time of the construction contract award. SEH SCOPE Final Design Boardwalk − Provide final plans and specifications to construct three boardwalk sections, including structural details for overlook/bumpouts on Boardwalk A and potentially Boardwalk B, if feasible. − Provide new sheets including: Title Sheet, Statement of Estimated Quantities, and Access Plan. − Produce final plans and specifications. − Update Engineer’s Estimate. Trail design − Finalize preliminary 60% plans based on comments provided by the City. − Provide new plan sheets including: SWPPP, General Notes, Statement of Estimated Quantities, Alignment Plans, and Standard Plans/Details. − Produce final plans and specifications. − Update Engineer’s Estimate Stormwater BMPs − Soil borings were complete for the preliminary design. However, the final design of the stormwater BMPs will require three additional borings near the existing parking lot. SEH will subcontract with American Engineering Testing (AET) to complete these borings. It is anticipated that borings will be completed in mid-December 2023. − Analyze soil borings and design BMPs per watershed requirements to treat runoff from parking lot. − Create Construction Plans, Grading Plans, and Detail sheets for the BMPs. 278 Jerry RuegemerJerry Ruegemer December 20, 2023 Page 2 Parking Lot − Complete a final design based on the preliminary concept created by HKGi. − Create Construction Plans and Grading Plan sheets for the parking lot. Permitting − Under this contract we will finalize the acquisition of necessary permits, including Riley-Purgatory Bluff Creek Watershed District, NPDES, and Metropolitan Council permits as needed. Permitting will cover both boardwalk and trail projects. Project coordination − Coordination shall include bi-weekly design meetings between the City, SEH, and HKGi, coordination with regulatory agencies including Riley Creek Watershed District, the DNR and Army Corps, internal team coordination within SEH as well as coordination with subs (AET and HKGi) and general project management such as project scheduling and invoicing. Bidding support − Two separate bidding packages will be provided: o The first will include all boardwalk construction and shall be bid first. o The second will include the trails, BMPs, and parking lot improvements. − For both bid packages, SEH will prepare all final bidding documents (including prevailing wages for the boardwalk), advertise on QuestCDN, answer bidder questions, issue any addendums (as necessary), compile bids, prepare a bid tabulations, and make recommendations for each contract award. HKGI SCOPE Final Design Boardwalk − Provide boardwalk railing design and details. − Provide boardwalk bumpout design and details. Trail design − Review design. Stormwater BMPs − Assist with shapes and locations of stormwater features. − Determine plantings within and around stormwater features. − Development of associated landscape sheets and details for incorporation into the final planset. Parking Lot − Providing a design to manage vehicular access around the parking lot through design elements such as: fencing, gates, vegetation, possible walls, and grading − Identifying locations to hold for future park signage − Development of associated landscape sheets and details for incorporation into the final planset. 279 Jerry RuegemerJerry Ruegemer December 20, 2023 Page 3 Project coordination − Attend bi-weekly meetings with the City, led by SEH. Bidding support − Assist with answering questions during bidding for both, separate bidding packages. FEE The proposed work program includes final design, permit acquisition, preparation of plans and specifications, amd bidding assistance. We propose to be paid on a lump sum for all direct labor, plus the actual cost of reimbursable expenses. Construction support/administration is not included as part of this contract. Our total proposed fee, including expenses, of $114,900 shall be taken on a project basis and is broken into the following categories. The attached Task Hour Budget outlines the detailed tasks and expenses. SEH Subconsultants Total Final Design $49,100 $29,700 $78,800 Permitting $3,300 $0 $3,300 Project Coordination $15,000 $2,600 $17,600 Bidding Support $13,400 $1,800 $15,200 TOTAL $80,800 $34,100 $114,900 There have been some recent potential archaeological findings near the project site. This scope and fee assume no changes are needed to the alignment of the trail as shown on the 60% plans. Should changes be necessary to avoid the archaeological findings, a scope change and fee amendment may be needed. Any additional tasks added to, or deleted from this project shall be by written amendment to the contract and signed by both parties. We appreciate the opportunity to submit this proposal to the City of Chanhassen, and we look forward to being able to work with you and the City on this project. Feel free to contact me at 952-912-2610 or at jdesrude@sehinc.com if you have any questions regarding any of the above-mentioned information. Sincerely, Jen Desrude, PE Project Manager (Lic. MN) x:\fj\h\hoisi\171884\1-genl\10-setup-cont\03-proposal\draft - final design\lakeann-finaldesign-proposal-122023.docx 280 JCD CSM PM PE PE PE PE Scientist PE Accounting Rep Admin Tech Subconsultant & Expenses Total 1.1 12 12 40 40 8 8 4 4 8 8 12 12 1 4 5 11,195.25$ 66.5 1 4 84 N/A 155.5 $288.73 $1,069.91 $11,523.96 $11,195.25 $24,077.85 1.2 12 12 6 6 12 12 12 12 5 5 3 3 2 2 5 5 3 3 1 4 8 13 2 20 22 4 24 28 756.25$ 4.5 1 10 112 N/A 127.5 $288.73 $2,674.78 $15,365.28 $756.25 $19,085.04 1.3 2 1 3 2 1 3 2 1 3 4 8 12 4 2 6 1 4 5 1 2 3 8,767.00$ 54 1 2 15 17 N/A 89 $288.73 $534.96 $2,766.24 $4,814.74 $8,767.00 $17,171.66 HKGi Task 1.3 (Boardwalk) QC/QA Project Name: Chanhassen - Lake Ann Preservation Improvements Parking Lot Design Draft geometrics Grading/drainage Review storm sewer requirements Curb cuts Storm sewer plan/profiles SEH Project # December 5, 2023 Billing Title Task #1 - Final Design Trail Design Finalize trail alignment Finalize trail profiles g g p j limits Prepared by: Client: City of Chanhassen Reviewed By: Construction staging access plans SWPPP Create paving/grading plan sheets QC/QA HKGi Task 1.1 (Parking Lot) Subtotal Hours Subtotal Fees Subtotal Hours Subtotal Fees Boardwalk Design Finalize alignment Finalize profile Finalize quantities and estimate Standard Details General Notes Statement of estimated quantities Alignment Plans QC/QA 100% Estimate Project specifications HKGi Task 1.2 (Trail) Finalizing boardwalk details Bump out plans/details Boardwalk Specifications Subtotal Hours Subtotal Fees Page 1 of 4 281 CSM PM PE PE PE PE Scientist PE Accounting Rep Admin Tech Subconsultant & Expenses TotalBilling Title 1.4 2 1 3 2 1 3 2 1 3 2 1 3 10 2 12 4 1 5 6 1 7 10 2 12 4 2 6 4,400.00$ 4,537.50$ 31 42 12 N/A 85 $6,568.80 $2,862.94 $8,937.50 $18,369.24 3 16 15 196 42 12 17 N/A 457 $866.18 $4,279.65 $2,766.24 $26,889.24 $6,568.80 $2,862.94 $4,814.74 $29,713.20 $78,760.99 2.1 1 1 1 1 8 2 10 4 4 8 4 12 2 2 N/A 20 $548.76 $1,876.80 $477.16 $337.08 $3,239.79 4 12 2 2 N/A 20 $548.76 $1,876.80 $477.16 $337.08 $3,239.79 3.1 2 2 4 2 2 Assumes 10 check in meetings. 1 hour each, includes agenda and minutes 20 5 10 35 Weekly check in meetings (0.5 hour each)10 5 10 25 Assumes 5 invoices (Jan through May) 0.5 hour each 2.5 2.5 5 2,598.75$ 18 36.5 10 22 2.5 N/A 89 $9,762.95 $1,844.16 $3,018.18 $309.40 $2,598.75 $17,533.44 37 10 22 3 N/A 89 $9,762.95 $1,844.16 $3,018.18 $309.40 $2,655.95 $17,590.64 DNR Permit USACE Permit Riley Creek Watershed District NPDES Subtotal Hours Subtotal Fees HKGi Task 3.1 (Coordination) Prepare and maintain project schedule Task Hours Summary Task Fee Summary Task #3 - Project Coordination Task Hours Summary Task Fee Summary Task #2 - Permitting Stormwater BMP Design Review Soil Borings/Soil Investigation Figures Subtotal Hours Subtotal Fees Delineate Drainage/sewershed areas (pre/post), hydrology H&H Memorandum Confirm WQV - Calculate per WD rules Confirm Rate Control Requirements - develop model (pre/post) Size and Model BMPs: Assuming filtration (HSG D soils) Alternative Compliance SWPPP, ESC, TE Regulatory agency coordination Coordination meetings with City - assumes bi-weekly basis Internal coordination with team Project invoicing Subtotal Hours Subtotal Fees Task Hours Summary Task Fee Summary HKGi Task 1.4 (BMPs) Geotech Investigation (AET) Page 2 of 4 282 CSM PM PE PE PE PE Scientist PE Accounting Rep Admin Tech Subconsultant & Expenses TotalBilling Title 4.1 2 2 4 6 14 1 1 2 1 1 2 2 2 6 2 4 4 2 12 1 1 1 1 957.00$ 6 8 8 10 11 N/A 43 $2,139.82 $1,475.33 $2,832.20 $1,420.45 $957.00 $8,824.80 4.2 2 4 6 12 1 1 2 1 1 2 4 6 2 6 2 10 1 1 1 1 797.50$ 5 8 14 11 N/A 38 $2,139.82 $1,920.66 $1,420.45 $797.50 $6,278.44 16 8 14 10 22 N/A 81 $4,279.65 $1,475.33 $1,920.66 $2,832.20 $2,840.90 $1,783.10 $15,131.84 3 16 15 196 42 12 17 N/A 457 $866.18 $4,279.65 $2,766.24 $26,889.24 $6,568.80 $2,862.94 $4,814.74 $29,713.20 $78,760.99 4 12 2 2 N/A 20 $548.76 $1,876.80 $477.16 $337.08 $3,239.79 37 10 22 3 N/A 89 $9,762.95 $1,844.16 $3,018.18 $309.40 $2,655.95 $17,590.64 16 8 14 10 22 N/A 81 $4,279.65 $1,475.33 $1,920.66 $2,832.20 $2,840.90 $1,783.10 $15,131.84 3 69 33 236 54 14 2 27 3 22 #VALUE!647 $866.18 $18,322.24 $6,085.73 $32,376.84 $8,445.60 $3,340.09 $337.08 $7,646.94 $309.40 $2,840.90 $34,152.25 $114,723.26 Make recommendation of award Make recommendation of award HKGi Task 4.2 (Trail Bidding) Ad for bid Advertise on QuestCDN Answer bidders questions Prepare and issue addenda (as needed) Subtotal Hours Task #4 - Bidding Support Boardwalk bidding Prepare project manual Compile bids and prepare bid tabulation HKGi Task 4.1 (Boardwalk Bidding) Prepare and issue addenda (as needed) Compile bids and prepare bid tabulation Subtotal Hours Subtotal Fees Subtotal Fees Trail bidding Prepare project manual Ad for bid Advertise on QuestCDN Answer bidders questions Task Hours Summary Task Fee Summary Task #1 - Final Design Task Hours Summary Task Fee Summary Task #4 - Bidding Support Task Hours Summary Task Fee Summary Project Summary Task Hours Summary Task Fee Summary Task #2 - Permitting Task Hours Summary Task Fee Summary Task #3 - Project Coordination Project Hours Summary Project Fee Summary Page 3 of 4 283 284 285 286 City Council Item January 8, 2024 Item Adopt Wildlife Management Plan File No.Item No: F.1 Agenda Section PUBLIC HEARINGS Prepared By Jerry Ruegemer, Park and Recreation Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts and approves the Wildlife Management Plan Upon Minnesota DNR Approval." Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY In 2023, the City Council provided direction to staff to draft Wildlife Management plans. Last winter's high amounts of snow increased the visibility of our wildlife populations in Chanhassen, particularly deer. The city received a high volume of comments voicing concerns regarding deer movement with property damage due to winter herding and the general nuisance of deer around town. The winter of 2022/2023 was historic with the amount of snow accumulation Chanhassen received. The Twin Cities finished in third place in snow totals by season in Minnesota History with 89.7 inches. Even during "normal" winters, wildlife has tendencies to herd together for the following reasons: Conserve calories to maintain body temperature to survive Need to be near food sources and areas of shelter Herd more during daylight hours to conserve energy 287 BACKGROUND At their March 20 and April 10 work session meetings, the City Council discussed the current state of Chanhassen's deer population and how the city could respond to the concerns of our community. The winter of 2022/23, with our record snowfalls, increased our residents' interaction with our current deer herd. Concerns included increased deer nuisance calls, destruction of resident property, deer/vehicle collisions, and deer herding. As a result of the April 10 discussions, the City Council directed staff to create a Wildlife Management Plan that addressed Whitetail Deer, Canada Goose, and Wild Turkey. There are a variety of steps that are needed to adopt Wildlife Management Plans before action can be taken for population management or possible reduction. Deer Submit Management Plan for approval from MN DNR Conduct aerial counts to determine the population Conduct public hearings to solicit comments from the community Obtain necessary permits from MN DNR and USDA Wildlife Service Identify populated areas of Chanhassen to conduct MN DNR feeding and attractant bans in place across the state, including Carver County (added in 2023) Goose Submit Management Plan for approval from MN DNR Conduct public hearings to solicit comments from the community Determine goals and measures to control the population Determine water quality issues and elevated e-coli risk of populations Turkey Submit Management Plan for approval from MN DNR Conduct public hearings to solicit comments from the community Determine management to control the population Determine best practices to create barriers to limit interaction with residents The intent of the Wildlife Management Plans was to address a number of questions and concerns received from our community members. The plans include: Identify specific species concerns within Chanhassen while supporting habitat Population control measures Best practices for management techniques (landscaping, fencing, deterrents) Partner Relationships - The city cooperates with landowners, associations, etc., to address and support groups to obtain the necessary permits for population control Reporting procedures to notify city of nuisance complaints DISCUSSION The overall goal of the Wildlife Management Plans is to provide and maintain suitable habitats for our animal populations and to find ways to co-exist without impacting damage to public/private properties, vehicle/deer collision accidents, and reducing nuisance complaints. Staff submitted the Wildlife Management Plans to the MN DNR on December 11, 2023, for its agency review. 288 The City Council will hold a Public Hearing to formally solicit input regarding each of the Wildlife Management Plans. After gathering feedback, the council will formally consider approving the Wildlife Management Plans. (Some modifications may be required after receiving approval from the MN DNR. If those changes are substantive, the plan will be brought back to the City Council for approval.) BUDGET RECOMMENDATION Staff recommends that the Chanhassen City Council adopt and approve the Wildlife Management Plan. ATTACHMENTS City of Chanhassen Whitetail Deer Management Plan (Draft) City of Chanhassen Goose Management Plan (Draft) City of Chanhassen Wild Turkey Management Plan (Draft) Wildlife Management Activity Documentation Form Notice of Public Hearing 289 City of Chanhassen (DRAFT) Whitetail Deer Management Plan 290 This page is intentionally left blank 291 1 Whitetail Deer Management Plan December 11, 2023 (Revised) Table of Contents 1. City of Chanhassen White-tailed Deer Management Concerns................................................................ 2 1.1 Deer Habitat and Population .................................................................................................................. 2 1.2 Purpose and Goals .................................................................................................................................. 2 1.3 Control Measures .................................................................................................................................... 3 1.4 Population Monitoring ............................................................................................................................ 3 1.5 Approval Process ..................................................................................................................................... 3 1.6 Reporting Process ................................................................................................................................... 4 1.7 Staff Contact ............................................................................................................................................ 4 Appendix A: City of Chanhassen Whitetail Deer Management Activity Documentation Form .................... 5 292 2 1. City of Chanhassen White-tailed Deer Management Concerns White-tailed Deer (Odocoileus virginianus) are highly adaptable animals and occupy a broad range of habitats in the Minneapolis/Saint Paul Metro and the surrounding suburban areas. The City of Chanhassen is comprised of public and private property interspersed with parks, athletic fields, forests, wetlands, and open areas that make suitable habitat to support a population of White-tailed Deer. The City of Chanhassen strives to maintain a sustainable population of deer within the city to allow for wildlife enjoyment by residents and to allow deer to co-exist in our ecosystem. A sustainable population would be defined as one that minimizes vehicle/deer collisions, limits damage to property, and protects natural areas from over-browse while still providing suitable habitat and opportunity for a limited number of deer to thrive. Deer populations are monitored through recording of deer/vehicle collisions, aerial surveys, and citizen input. In the absence of deer management actions, the City of Chanhassen is likely to see an increase in negative human-deer interactions including deer damage to vegetation and increased deer-vehicle collisions. 1.1 Deer Habitat and Population The City of Chanhassen covers an area of approximately 22.8 square miles and 14,589 acres. The Minnesota Department of Natural Resources recommends a deer population of no more than 15-20 deer per square mile of suitable habitat. Generally, observed deer populations will be highly concentrated in areas of the city with forest cover and a natural water source such as Lake Ann Park, Minnesota River Valley corridor, and one of the 14 park preserves in the city. Deer population numbers are evaluated in terms of the wildlife management concept known as carrying capacity. Carrying capacity is considered the number of deer an area can support considering biological and social/cultural factors. Deer densities are most often expressed in deer/sq. mi. In general, when a deer population is exceeding its carrying capacity, incidents of vegetation damage, citizen complaints, and deer-vehicle collisions will increase. 1.2 Purpose and Goals The purpose of this deer management plan is to develop tools and strategies for managing deer within the City of Chanhassen. The plan addresses damage and accidents associated with deer while acknowledging and respecting the non-consumptive benefits and appreciation of wildlife presence within the city. The following are the goals of the City of Chanhassen deer management plan: • To educate residents about White-tailed deer and foster an appreciation for the species and their role in a healthy natural or suburban environment. • To reduce the number of citizen complaints related to deer which are often related to vegetation damage. • To recommend, where possible, the use of non-lethal methods to minimize deer damage which may include vegetation management, exclusion/fencing, repellents and harassing. • To reduce the annual number of deer-vehicle collisions within the City of Chanhassen. • To prevent damage to and maintain the health of native plant communities within Chanhassen’s parks and natural areas. 293 3 • To actively monitor the Deer population within the City of Chanhassen through counts, citizen records, vehicle collisions and aerial surveys. • Work with other State or Federal entities to maintain deer population levels at or under the recommended 15-20 deer per any square mile of suitable habitat to utilize population management of deer to resolve areas where the deer population is determined to be above carrying capacity. 1.3 Control Measures The City of Chanhassen will contract deer herd management with Three Rivers Park District, Minnesota Department of Natural Resources, and the United States Department of Agriculture (USDA) Wildlife Services Division (or equivalent agency). The USDA utilizes trained sharpshooters that routinely operate in urban and suburban areas. Deer are baited and eliminated by trained sharpshooters who use noise suppression and night vision technologies. Deer herd management activities will be held on City of Chanhassen property unless advance consent has been received by private landowners to authorize population control, including the discharge of firearms, on their property. The USDA Wildlife Services division routinely donates the harvested deer to those in need. The City of Chanhassen retains the right to utilize lethal control measures at its discretion for deer that have been severely injured or pose a risk to public safety. 1.4 Population Monitoring The City of Chanhassen will continue to track the number of deer-vehicle collisions and citizen complaints concerning deer. The city will also conduct winter deer aerial population surveys as directed by City Council. 1.5 Approval Process When aerial surveys, collision reports, or citizen monitoring data show trends indicating higher than recommended population levels: 1. City staff will make a recommendation to the City Manager that population control measures are appropriate and recommend locations for management. 2. With City Manager approval, city staff will draft a memo detailing the population reporting and recommended management areas to be presented to the Chanhassen City Council for review/consent at a public meeting. 3. If approved, city staff will apply for the necessary permits from the Minnesota Department of Natural Resources and proceed with contract negotiations with the USDA Wildlife Services division (or equivalent). Permits are typically issued for management activities to occur between the fall/winter months of November through March. 4. City of Chanhassen will coordinate with the contracted agency to ensure that management activities are held in approved and appropriate areas and do not impact the safety of Chanhassen residents. 294 4 5. If written permission has been received from a landowner to conduct management activities on their property, written notification will be provided to neighboring property owners. 1.6 Reporting Process 1. A written report will be attained from the contracted agency including a summary of management activities to include the number of deer removed from each location, the cost for management activities, and reports of any incidents that may have impacted residents or neighboring properties. 2. A summary of management activities will be presented to the City Council on the consent agenda within one month of the conclusion of management activities and final billing/reporting. 3. City of Chanhassen staff will be available to answer any questions or provide a verbal summary of the management activities if requested. 1.7 Staff Contact Any questions regarding the wildlife management plan can be directed to: Jerry Ruegemer, Park & Recreation Director at 952-227-1121 or jruegemer@chanhassenmn.gov 295 5 Appendix A: City of Chanhassen Whitetail Deer Management Activity Documentation Form 296 City of Chanhassen Canada Goose Management Plan (DRAFT) 297 This page is intentionally left blank. 298 1 CANADA GOOSE MANAGEMENT PLAN December 11, 2023 (Revised) Table of Contents Summary ....................................................................................................................................................... 2 1.2 Concentrated Habitat Use and Human Use Conflicts ......................................................................... 2 1.2.1 Proximity Sensitive Areas ................................................................................................................. 2 1.2.2 Water Quality Impacts (if applicable) .............................................................................................. 2 1.2.3 Water Quality Sampling (if applicable) ............................................................................................ 3 2. Canada Goose Management Recommendations .................................................................................. 3 2.1 Goals and Measures ............................................................................................................................ 3 2.2 Geographic Scope ............................................................................................................................... 3 2.3 Management Techniques .................................................................................................................... 3 2.3.1 Habitat Management ....................................................................................................................... 3 2.3.2 Population Management ................................................................................................................. 4 2.3.3 Management Techniques to be Implemented. ................................................................................ 4 2.4 Public Information ............................................................................................................................... 4 2.5 Partner Relationships and Permit Requirements ................................................................................ 5 2.6 Staff Contact ........................................................................................................................................ 5 APPENDIX A: City of Chanhassen Goose Management Activity Documentation Form ........................... 6 299 2 Summary The City of Chanhassen is home to over 26,000 residents and covers 22.8 square miles. Chanhassen is a residential community with the predominate land use residential developments. Commercial centers, light industry, and some agricultural land make up the remainder. Chanhassen has an extensive park system (30 parks) and approximately 66 miles of trails, adding to its appeal for residents. Due to the extensive residential development Chanhassen has many stormwater holding ponds located throughout the city. Canada geese use various areas of Chanhassen throughout the year. Nesting occurs on and adjacent to lakes, marshes, and ponds within the city. Adults with newly hatched broods tend to loaf and feed in the areas that provide grassy lawn turf and open water bodies. The predominance of storm water holding ponds adjacent to residential and commercial areas with maintained lawns provide excellent brood rearing habitat. In fall and spring, migratory geese will utilize these same areas along with agricultural lands within the city. 1.2 Concentrated Habitat Use and Human Use Conflicts Canada geese cause concerns with fecal deposits on lawns and trails, aggressive behavior toward humans and pets, public safety concerns due to potential traffic accidents, and water quality issues associated with high e-coli counts. Public safety related to traffic disruptions and potential accidents are of concern due to geese presence and crossing busy roadways. Geese crossing busy roadways has resulted in disruption of traffic flow and traffic accidents. 1.2.1 Proximity Sensitive Areas There are many public and recreational spaces including parks, athletic fields, schools, private golf courses, homeowners, or homeowner associations that are impacted by excessive numbers of geese. Fall and spring migration concentrations of non-resident geese can cause agricultural and turf management concerns. 1.2.2 Water Quality Impacts (if applicable) Water samples are taken weekly at Lake Ann (main beach & Greenwood Shores beach), Lotus Lake (Carver Beach Park, beach), Lake Minnewashta (Roundhouse Park beach) for the presence of E.Coli. Besides traffic and depredation issues, water quality impacts are legitimate concerns related to Canada goose management. Canada geese are known to contribute to water pollution through feces, which contain high levels of nutrients such as nitrogen and phosphorus. When large numbers of geese congregate in an area, their feces can accumulate and create a buildup of these nutrients in the water, leading to algal blooms and other harmful water quality issues. In addition to nutrient pollution, Canada geese can also introduce harmful bacteria and pathogens into the water through their feces, which can be dangerous to both human and animal health. This is a particular concern in areas where people swim or engage in other water activities. To address these water quality concerns, wildlife managers often implement Canada goose management strategies, such as habitat modification, egg addling, and lethal control, to reduce 300 3 the population of geese in an area and prevent the buildup of their feces. These strategies are aimed at achieving a balance between the ecological benefits that geese provide and the negative impacts they can have on the environment and human health. 1.2.3 Water Quality Sampling (if applicable) Water samples are taken weekly at Chanhassen’s public beaches and intermittent closures may occur due to elevated E Coli levels based on the Minnesota Department of Health’s established standards. 2. Canada Goose Management Recommendations 2.1 Goals and Measures The goal of this plan is to identify and reduce conflicts with Canada geese within the City of Chanhassen. The goal is not to eliminate geese from the city, but to reduce actual or potential conflicts within the city. To meet this goal, the city will implement an integrated management approach including habitat and population management to reduce conflicts. This approach will focus on existing, or potential areas of conflicts, and identifying techniques that can be taken based on the conflict. Annual records will be maintained to measure success and problems. 2.2 Geographic Scope The city’s primary focus is on city properties (parks, trails, athletic fields), but it will encourage use of these techniques on private property as appropriate. This plan will also qualify private landowners to work with the city on goose management if they follow the techniques outlined in this plan. 2.3 Management Techniques Management techniques for Canada geese conflicts falls into two major types or objectives of management, they include habitat management and population management. • Habitat management includes techniques to discourage or eliminate access or use of areas by geese. • Population management includes techniques to reduce or limit the growth of local goose populations. Habitat management techniques are only successful if alternative goose habitat is available. These techniques do not eliminate potential conflicts, it redirects geese to areas where the conflict is reduced or acceptable. Population management techniques are used to reduce the overall production of geese and/or reduce the local population of geese. To implement the goal of reducing conflicts through an integrated management approach, both types of management should be considered. 2.3.1 Habitat Management • Landscaping to discourage goose access to an area by planting tall vegetative borders around ponds or edges of lawns. • Fencing to prevent or discourage access to an area. Fencing can include barrier fencing along with the use of bird scare tape. • Hazing or harassment of geese using an area includes a person or a dog chasing geese and use of pyrotechnics where permitted. 301 4 • Placement of predator decoys, noise making devices, flashing lights, and lasers to harass geese. • MN DNR (DNR) provides information on management of Canada geese for homeowners (Homeowners' Guide to Goose Problems (state.mn.us). Another good reference publication is entitled “Managing Canada Geese in Urban Environments, A Technical Guide” This publication is available from Cornell University at, http://ecommons.library.cornell.edu/handle/1813/66 Further information on these techniques can be found in these resources and with consultation with DNR Wildlife Managers. Implementation of any technique will have to meet local requirements, laws, and regulations. 2.3.2 Population Management • Population management to reduce actual goose numbers in an area, includes egg treatment, summer trapping and removal, hazing, and hunting where permitted. • Egg treatment is a population control technique that reduces goose production by preventing goose eggs from hatching. It entails locating goose nests and either covering eggs with corn oil, puncturing, or shaking the eggs. • For further information on egg treatment see the USDA Publication canada_goose.pdf (usda.gov). 2.3.3 Management Techniques to be Implemented. The city may choose spring nest/egg treatment to reduce population growth as the need is determined. Summer removal of geese is an option the city may consider for locations with high summer brood numbers and/or where potential public safety impacts, water quality (e coli), property damage or significant nuisance concerns. Fall and spring migration is not of high concern currently but will be addressed as needed. The city may implement spring, summer, and fall Canada goose population surveys to provide ongoing measurements of goose numbers and effect of control methods. This plan can be updated to address any new goose conflicts, management techniques, or changes required. 2.4 Public Information Informing the public and users about Canada goose management activities is an integral part of a successful goose management plan. Information and signage detailing some of the methods being used may be developed to provide users with background information. Signage or posted notices may be developed for certain activities. Additionally, individual users will be notified of pending activities that might be considered alarming had they not received prior notice and explanation. Based on the information provided, it appears that the purpose of the notification is to ensure that the individuals are aware of the activities and understand the reason for them. By providing prior notice and explanation, individuals may be less likely to be alarmed or concerned about the actions being taken. All persons performing management activities should provide users with accurate and thorough information about our goose management objectives and inform users how the management activity being conducted fits into the larger Canada goose management plan. Additionally, they must be able to provide a copy of the removal permit (if applicable) to all users upon request. Where possible and appropriate, individuals may be notified of pending activities that might be considered alarming had they not received prior notice and explanation. This helps to promote 302 5 transparency and understanding of the reasons behind the activities, as well as to alleviate any concerns that individuals might have. Providing prior notice and explanation can also allow individuals to take appropriate measures to minimize any potential impacts on themselves, such as temporarily relocating their pets or avoiding the areas being managed. This can help reduce any negative consequences of the activities for both residents and the geese population. However, it is important to note that the decision to provide prior notice and explanation should be carried out on a case-by-case basis, taking into consideration factors such as the urgency of the management activity, the potential impact on public safety, and any legal requirements or regulations that may apply. In some cases, it may not be possible or appropriate to provide prior notice and explanation due to these factors. 2.5 Partner Relationships and Permit Requirements The city will cooperate with landowners, homeowner associations, and local governmental agencies to address existing and potential goose conflicts. Management techniques to be implemented will secure the necessary DNR permits prior to implementation. All management activities will be documented on the Management Activity Tracking Form. The city will keep a copy of this on file to help facilitate future management activities that might need adjustments or improvements. 2.6 Staff Contact Any questions regarding the wildlife management plan can be directed to: Jerry Ruegemer, Park & Recreation Director at 952-227-1121 or jruegemer@chanhassenmn.gov 303 6 APPENDIX A: City of Chanhassen Goose Management Activity Documentation Form 304 City of Chanhassen (DRAFT) Wild Turkey Management Plan 305 This page is intentionally left blank 306 1 Wild Turkey Management Plan December 11, 2023 (Revised) Table of Contents Plan Summary ........................................................................................................................................... 2 1. City of Chanhassen Wild Turkey Management Concerns ..................................................................... 2 1.1 Wild Turkey Habitat Use and Population Estimate ............................................................................. 2 1.2 Visitation and Recreation Areas .......................................................................................................... 2 1.3 Concentrated Habitat Use and Human Safety Issues .......................................................................... 2 1.3.1 Proximity Sensitive areas ................................................................................................................. 2 2. Wild Turkey Management Recommendations ...................................................................................... 3 2.1 Goals and Measures ............................................................................................................................ 3 2.2 Geographic Scope ............................................................................................................................... 3 2.3 Management Techniques .................................................................................................................... 3 2.3.1 Population Reduction ....................................................................................................................... 3 2.3.2 Tracking Management Activities for Future Adjustments ................................................................ 4 2.3.3 Habitat Modification ........................................................................................................................ 5 2.3.4 Temporary Physical Barriers ............................................................................................................. 5 2.3.5 Permanent Physical Barriers ............................................................................................................ 5 2.3.6 Redistribution Techniques ................................................................................................................ 5 2.3.7 Deterrents in Roost Areas and Excrement Removal ........................................................................ 6 2.4 Public Information ............................................................................................................................... 6 2.5 Partner Relationships and Permit Requirements ................................................................................ 6 2.6 Communication Plan ........................................................................................................................... 7 2.7 Staff Contact ........................................................................................................................................ 7 APPENDIX A: City of Chanhassen Wild Turkey Management Activity Documentation Form ................... 8 307 2 Plan Summary The City of Chanhassen wild Turkey Management Plan is a reactive approach to problem areas that develop throughout the city and not an annual scheduled removal program. The plan is a tool to manage public safety issues, resident/patron property damage and human health issues. Wild turkeys can be very aggressive, become public safety issues and cause damage in high pedestrian use areas. The removal plan will only be implemented as needed when damage and safety issues become apparent, and no other options are available. The management plan is designed to utilize non-lethal removal strategies first and whenever possible. Lethal disposition techniques will be implemented if recommended by the contractor and approved by the Minnesota Department of Natural Resources (DNR) Wildlife Division. The plan also provides for city staff to support administratively both public and private property owners other than the City of Chanhassen to guide and implement wild turkey removal if requested. 1. City of Chanhassen Wild Turkey Management Concerns 1.1 Wild Turkey Habitat Use and Population Estimate The City of Chanhassen encompasses many acres of varied habitats. When Chanhassen was initially settled, the majority of the landscape was cultivated farmland and open fields, with remnant wetland, wet prairies, and floodplain forest. Today Chanhassen is nearing being fully developed. Wild turkeys use various areas of the city. Nesting occurs in a variety of habitats including wooded and marsh areas, thick shrubbery, downed trees, in natural tall vegetation bordering open green spaces and in wildflower garden areas. Newly hatched broods tend to feed within the city boundary areas and in communities that border Chanhassen. After their flightless period of a few days, wild turkeys are more mobile and frequently use private and public property for dusting, roosting and feeding. The City of Chanhassen does not currently monitor wild turkey populations annually. City protocol is to respond when an issue arises due to a large flock of wild turkeys or unique situations that create a public safety issue. Our habitat is conducive for flocks of wild turkeys to congregate in neighborhoods, parks, and corporate properties in Chanhassen. 1.2 Visitation and Recreation Areas Flocks of wild turkeys can be found in our parks, nature areas, picnic areas, playgrounds, roads, parking lots, public trails, wooded areas, ball fields, and other public and private property. 1.3 Concentrated Habitat Use and Human Safety Issues Areas in which wild turkeys are causing damage or health and human safety issues include parks, picnic areas, roads, parking lots, lawns, golf course greens & tee boxes, private residential property, and business property throughout Chanhassen. The turkeys have tendencies to be extremely aggressive with people. 1.3.1 Proximity Sensitive areas Because our wild turkey removal plan is based on managing specific problem areas only and not an annual removal program, all property at any potential location will have sensitivity issues. 308 3 Therefore, the use of firearms for the removal of problem turkeys unless directed by Public Safety staff in very specific situations that have no other options. Generally, a drop net process or baited traps may be utilized. Depending on the types of baited traps used, this process may attract non-target wildlife and domestic pets. Contracted services for wild turkey removal will employ strategies and systems that minimize the impact to all other domestic and wild animals. 2. Wild Turkey Management Recommendations 2.1 Goals and Measures The City of Chanhassen wildlife management plan is designed for problem area response due to wild turkey issues when identified by residents and city staff. This is not a citywide annual removal process plan. The two primary areas of concern are public safety and property damage. Staff has identified three goals for implementing a wild turkey management program. 1. The primary goal is to implement a removal when ongoing public safety and damage is identified. 2. The second goal is to develop and implement a communication process that informs both residential and business property owners about strategies to deter feeding and loafing wild turkeys. Information will include insight regarding the issues of feeding wildlife and options to make property areas unattractive for turkeys by developing natural barriers that deter turkeys from loafing on and around property. 3. The final goal will be to support other community public and private property owners, if requested, to develop plans to implement processes to reduce/remove wild turkeys on property not owned by the City of Chanhassen. This would also extend to all future property owned by the City of Chanhassen that has not yet been identified as a wild turkey population problem response area. 2.2 Geographic Scope The removal goals are focused on an as needed basis throughout the City of Chanhassen wild turkey management techniques are not planned for any specific locations at this time or as a scheduled annual removal process. If in the future the wild turkey populations grow to a point a planned and scheduled annual removal program is required, staff will work with the City Council and the Minnesota Department of Natural resources to develop and implement a process for the City of Chanhassen. 2.3 Management Techniques The management techniques for wild turkey management for the City of Chanhassen will be varied in type and geographic area. Meeting the goals as outlined may require the implementation of a broad set of options. Any one management technique used alone will likely be ineffective for any significant length of time, since tolerance and habituation will likely occur. As a result, we propose the use of an integrated management approach, where a number of techniques, applied in varying ways, times and locations will provide the best outcomes. 2.3.1 Population Reduction Animal Management 309 4 The plan recommended is not an annual population reduction management process. When a problem area is identified and action required, staff may request a Removal Permit from the DNR for the wild turkeys. Permit request will outline all issues, location(s) and conditions that will be followed as well as the reporting of any removal(s). Egg Oiling The plan supports the practice of egg oiling to reduce the number of hatching eggs in a nest. It involves coating the eggshells with corn oil or any other approved substance. This stops air from passing through the shell to the embryo and prevents it from developing properly. This has proven to be an affordable and extremely effective nonlethal and humane birth control method. The parent turkey will normally re-lay another clutch of eggs immediately if other egg interferences are attempted such as breaking, removing, shaking, cracking, or pricking eggs. Two or Three eggs must be left unoiled to avoid the parent turkey abandoning the nest to re-lay in another location. Minnesota DNR wild turkey permits are required in advance. A contracted wildlife service provider may perform this practice when nests are reported or discovered. Turkey nests containing eggs should be reported to the city through the city website homepage of www.chanhassenmn.gov, SeeClickFix, or reporting wild turkey nuisance or nest problems to the designated staff member. Trapping and Removal (Winter Period) Capture and removal of mixed-age groups of wild turkeys during the winter period is an effective way to reduce the localized population. The use of contractors for the capture, removal, and disposition of wild turkeys from the City of Chanhassen is a management option. Such removal would need to be detailed as part of a removal permit application through the MN Department of Natural Resources Fish & Wildlife Division. The wild turkey removal and disposition will be conducted according to the permit conditions. Lethal Wild Turkey removal The City of Chanhassen does not plan to use on-site lethal removal of wild turkeys unless a specific removal need is determined by the city and no other non-lethal options are reasonable based on the situation. Selective and occasional lethal removal of individual or small groups of wild turkey may be needed if other redistribution or hazing methods do not work. Lethal removal of wild turkeys by means of shooting wild turkeys on an occasional basis is a management option. Such removal would need to be dictated by the City of Chanhassen and the MN DNR Fish and Wildlife Division. This type of removal would be included as part of a removal permit application through the DNR Fish & Wildlife Division, and wild turkey removal and disposition would need to be conducted according to the specific permit conditions. Such conditions would include the number of individual wild turkeys and the specific information about the methods to be used for the removal and disposition. 2.3.2 Tracking Management Activities for Future Adjustments All management activities will be documented on the Management Activity Tracking Form. The city will keep a copy of all management activity forms on file at the Chanhassen City Hall to help facilitate future management activities that might need adjustments or improvements. 310 5 2.3.3 Habitat Modification There are some direct habitat modifications that may be beneficial for long term management of wild turkeys. In some cases, pruning of certain branches on roost trees may prove beneficial. In addition, the opportunity of being able to halt access, remove food sources, or altering other attractants can also be beneficial. 2.3.4 Temporary Physical Barriers The use of temporary fencing, rocks, and other natural barriers (flower gardens - pollinator gardens) that limits wild turkey access to the high use pedestrian traffic areas during the various Minnesota seasons will be considered. Any fencing that may be installed would be established in a manner or distance that prevents wild turkeys from entering the fenced off area from the adjacent roost areas. 2.3.5 Permanent Physical Barriers Completely excluding wild turkeys from a specific area is difficult based on their ability to fly. The use of permanent woven wire fencing or more residential aesthetically pleasing fence such as composite, wood or privacy lattice, or other options may be considered if it limits wild turkey access to high pedestrian traffic use areas. Staff understands this may help to deter but not completely prevent access. These fences can be blended into the area with tall flowering forbs, grasses, or shrubs. Any fencing that is installed would need to be approved by the Area Wildlife Manager and will be established in a manner that prevents wild turkeys from entering the fenced-off area from adjoining areas. Routine inspection of the fence will be done by city staff when installed on publicly owned property. 2.3.6 Redistribution Techniques Preventing large flocks of wild turkeys from roosting or feeding throughout Chanhassen and adjacent areas will be an ongoing process. City staff may use a number of techniques, when needed, through independent contractors to remove wild turkeys creating public safety issues and property damage. Additionally, city staff may use multiple techniques at varied times and with subtle shifts in methods so that the wild turkeys do not become habituated to any one technique or become accustomed to a particular schedule of activity. Staffs’ goal is to have very limited impact on residents and patrons, mitigating any disruption will be a priority. *Human and mechanical disruption options that may be considered: • Disturbing roosting and feeding wild turkeys by individuals on foot so wild turkeys can be moved out of the public safety/nuisance area to a location that is more supportive of wild turkey habitat. • Sprinklers or water devices • Drones over trails or open areas • Remote control cars/trucks • Dogs or other trained animals • Specially trained dogs that are capable of providing non-lethal hazing. • Use of trained dogs and handlers to move turkeys away from high used public areas. • Resident pets will not be allowed for this purpose. 311 6 • The use of pyrotechnics may be allowed only with approval from the MN DNR or the City of Chanhassen. *Options for Repellants for roosting • Bird spikes in common roost areas • Spray on products that create unwelcome residues have been successful in slowing down roosting. An example is Bird-X “4 The Birds Repellant” – product leaves a sticky residue on surfaces including tree branches, rooftops, asphalt, etc. • Remote and automated lighting systems. *Predator decoys • The use of 2D or 3D coyote/dog decoys sometimes discourages area use by wild turkeys. The periodic use of decoys continues to be a management option. Decoys that are placed intermittently and exhibit periodic motion due to wind gusts can be effective at deterring turkeys, however, must be moved on a very regular schedule to be effective. 2.3.7 Deterrents in Roost Areas and Excrement Removal At this point in time, the City of Chanhassen does not remove wild turkey excrement. City staff understands the primary goal to effectively redistribute wild turkeys away from high use pedestrian areas helps to reduce wild turkey feces. Large concentrations of wild turkeys on sand volleyball courts, beaches, athletic fields, park preserves and in other park areas where excrement is deposited is vulnerable to E. coli due to the increased exposure to air and ultraviolet rays emitted by the sun. Staff would only remove wild turkey excrement from sand/aggregate athletic facilities and youth play areas with sand if the problem is extensive and persistent. 2.4 Public Information Informing the public about wild turkey management activities is an integral part of a successful wild turkey management plan. Information and signage detailing some of the methods being used will be developed to provide background information for residents. Signage or posted notices may be developed for certain activities. Additionally, city staff and all contractors performing removal services will provide a copy of the removal permit to all residents and patrons upon request. All persons performing management activities should provide users with accurate and thorough information about wild turkey management objective and inform users how the particular management activity being conducted fits into the larger wild turkey management plan. The City of Chanhassen will promote resident reporting options of turkey complaints/safety concerns to appropriate staff via e-mail or phone. The city will also provide information on residential turkey management techniques in both the city newsletter and website when appropriate. 2.5 Partner Relationships and Permit Requirements The city will cooperate with landowners, homeowner associations, local governmental agencies to address existing and potential wild turkey conflicts. Management techniques to be implemented will secure the necessary DNR permits prior to implementation. All management activities will be documented on the DNR Management Activity 312 7 Form. The city will keep a copy of this on file to help facilitate future management activities that might need adjustments or improvements. 2.6 Communication Plan Review of initial draft of both wildlife management plans sent to MN DNR staff for comment and adjustments will be made. 2.7 Staff Contact Any questions regarding the wildlife management plan can be directed to: Jerry Ruegemer Park & Recreation Director at 952-227-1121 or jruegemer@chanhassenmn.gov For questions regarding the removal process, please contact the USDA: Wildlife Services Minnesota St. Paul Downtown Airport 644 Bayfield St., Suite 215 St. Paul, MN 55107 Phone: 651-224-6027 Toll Free: 1-866-4USDAWS 313 8 APPENDIX A: City of Chanhassen Wild Turkey Management Activity Documentation Form 314 City of Chanhassen Wildlife Management Activity Documentation Form 7700 Market Blvd, Chanhassen, MN 55317 www.chanhassenmn.gov 952.227.1100 Date Time Name Activity/Method Location Notes 315 CITY OF CHANHASSEN CARVER & HENNEPIN COUNTIES NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, January 8, 2024, at 7:00 p.m. in the Council Chambers in Chanhassen City Hall, 7700 Market Blvd. The purpose of this hearing is to consider a Wildlife Management Plan for the City of Chanhassen. Project documents for this request are available for public review at City Hall during regular business hours. All interested persons are invited to attend this public hearing and express their opinions with respect to this proposal. Jerry Ruegemer Park & Recreation Director Email: jruegemer@chanhassenmn.gov Phone: 952-227-1121 (Publish in the Chanhassen Villager on December 21, 2023) 316 City Council Item January 8, 2024 Item Resolution 2024-XX: Accept Feasibility Study, Conduct Public Improvement Hearing, and Authorize Preparation of Plans and Specifications for the 2024 City Pavement Rehabilitation Project No. 24-01 File No.ENG Project No. 24-01 CIP No. ST-012 Item No: F.2 Agenda Section PUBLIC HEARINGS Prepared By George Bender, Assistant City Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council adopts a resolution accepting the feasibility study, ordering the improvements, and authorizing preparation of plans and specifications for the 2024 City Pavement Rehabilitation Project No. 24-01." Motion Type 4/5 Vote Strategic Priority Asset Management SUMMARY Accept the feasibility study and host the first public hearing for the project, known as the 'improvement hearing,' associated with the M.S. 429 special assessment process in order to review the findings of the feasibility study and discuss specific aspects of the project. Follow up the public hearing portion of the agenda item with a decision regarding ordering production of plans and specifications for the project. BACKGROUND As part of the overall Pavement Management Program (PMP), the city annually plans to rehabilitate a section or sections of public streets across the city. The Five-year Capital Improvement Plan (CIP) identifies the near-term streets to be rehabilitated. The 2024 project includes approximately 2.66 miles 317 of streets for rehabilitation via mill and overlay, full-depth reclamation, and/or total reconstruction. Key dates and items relative to the project: On September 29, 2023, the Engineering Department released a Request for Proposals (RFP) for design and construction services for the 24-01 project. On October 19, 2023, the Engineering Department released a Request for Proposals (RFP) for geotechnical services for the 24-01 project. On October 30, 2023, the City Council approved a Professional Services Agreement with Kimley-Horn, Inc. for design and construction services for the project. On November 13, 2023, the City Council approved a Professional Services Agreement with Braun Intertec for geotechnical exploration and engineering services in association with the 24-01 design contract. On December 11, 2023, the City Council called for a Public Hearing regarding the improvements to be held on January 8, 2024. On January 4, 2024, the Engineering Department hosted an Open House meeting with the impacted properties to discuss the project and respond to questions. Project information is available on the city's website at: https://www.chanhassenmn.gov/government/projects/street-projects/2024-city-pavement-rehabilitation- project. There are currently 3,022 email addresses subscribed to receive project updates. To subscribe, residents and property owners should visit: https://www.chanhassenmn.gov/i-want-to/subscribe . DISCUSSION Staff utilized the City's Pavement Management Program and site investigations to determine the project limits as shown in the attached 5-year Capital Improvement Plan (CIP) map representing the years 2024 through 2028. Laredo Drive, Del Rio Drive, Santa Fe Drive, and Santa Fe Circle were added to the CIP to be rehabilitated via mill and overlay due to the proximity to the Chan View neighborhood, which had been previously identified to be reconstructed. The Chan View neighborhood (reconstruction area) and the Stone Creek area have not received major rehabilitation since the original street construction. Only minor maintenance activities such as pothole patching, crack sealing, and sealcoating have been performed in these areas. The Chan View area is planned to be rehabilitated via a full reconstruction of the identified streets, and the Stone Creek area is planned to be a full-depth reclamation. The section of Stone Creek Drive, including two short cul-de-sacs (Creekview Court and Bluff View Court) identified with this project, will complete the general Stone Creek area. The remainder of the public streets in this area were rehabilitated via full-depth reclamation in 2022. It should be noted that Andrew Court is a private street, and as such, it is not maintained by the city. Kimley-Horn was provided the city's asset management data for the neighborhood areas in the project scope to incorporate with the subsequent design. Based on the existing maintenance and rating history, on-site street observations, and the feasibility analysis, the neighborhood areas are expected to be rehabilitated via the techniques previously detailed. Additional engineering efforts will verify these 318 selections. Each public city-owned street segment within Chanhassen is rated every third year by a pavement management consultant. These ratings are based on a 0-100 scale known as the Overall Condition Index (OCI). The ratings are stored in the city’s asset management software and utilized by the Public Works Department to help select the proposed areas to be rehabilitated. In addition, the ratings are used by the consultants to assist with providing recommendations regarding the rehabilitation of the streets. A geotechnical assessment, including pavement evaluation, is being conducted to aid in the analysis of proper roadway pavement rehabilitation designs for the project. As with any street project, which includes rehabilitation using a full-depth reclamation or mill and overlay technique, there will be spot repair of curb and gutter in addition to sidewalk and trail maintenance which currently exist within the project areas. Sidewalk scoping will include diamond grinding misaligned joints that have heaved primarily due to freeze-thaw and replacement of significantly damaged sidewalk panels. Existing pedestrian ramps impacted by the project will be brought into ADA compliance in accordance with the city's ADA transition plan. Pedestrian crosswalk areas will also be checked for conformance with the City's Crosswalk Policy. City Public Works staff performed a condition assessment on the existing utilities within the project areas. The sanitary and storm sewer pipe networks were televised, and the structures were evaluated to assess the need for improvements. All identified needs will be prioritized and incorporated into the project as the budget allows. Major replacement of water main and sanitary sewer mains is not necessary in the rehabilitation areas. The gate valves on the water main within the Stone Creek area are planned to be rehabilitated by changing out the bolting on the existing valves. The age of the original installation in the Stone Creek area indicates the bolting is likely to be mild steel. The bolts will be replaced with stainless steel to protect them long-term from the corrosive soils found in Chanhassen. This task won't be necessary in the Laredo and Del Rio areas due to the year when these streets were last reconstructed. Minor repairs primarily related to reducing infiltration and inflow are recommended for the sanitary sewer system in the rehabilitation areas. Within the Chan View reconstruction area, all of the utilities will be reviewed for full replacement, as this would be the best and most opportune time to perform major excavations. An "Open House" style meeting is set to be hosted on Thursday, January 4, at the Chanhassen library. A summary of the discussions held and feedback received will be incorporated into the presentation at the City Council meeting on January 8. This information is also planned to be incorporated into a minor update to the final feasibility study report. The resident surveys received to date are generally supportive of the project. Some of the consistent feedback heard early in the process was from residents along Laredo Drive. The main concern being this section of street was rehabilitated in 2008 and they haven't been off of their assessments for very long. An explanation regarding better practices in regard to pavement management in addition to explaining the opportunity to attach this work to the Chan View neighborhood work was provided in response to these concerns. There have also been some common questions related to the assessment process and explaining how the project is typically funded. The Engineering department distributed a survey to the accessible properties along the streets proposed to be rehabilitated and reconstructed by the project. Of the surveys distributed, 23 have been returned to date. The project is soliciting feedback regarding a potential sidewalk connection along Chan View between Laredo Drive and Great Plains Boulevard. The feedback received to date has generally been not in favor of the proposed sidewalk but there is a consistent thought for crosswalks to be added on each end crossing Laredo Drive and Great Plains Boulevard. 319 The project is also soliciting feedback on adding 'No Parking' signage on one side of the street in the Chan View neighborhood area because the current width is approximately 28 feet. A standard street width in Chanhassen is 31 feet from the back of the curb to the back of the curb. Technically this is one foot shorter than the Fire Code requirement of 32 feet to have no parking on both sides of a street. This hasn't been an issue in Chanhassen in the past but due to the Code the Engineering department felt it was important to solicit input. One side of these streets could easily be signed 'No Parking' and they would then meet Fire Code from a width perspective. Feedback received to date has generally been indifferent to this inquiry. Essentially residents have communicated they don't view it as a current problem but they wouldn't be against restricting parking to one side of the street. There are two new innovations associated with this project that the city has not undertaken previously: The first is a rain garden program, in which residents can elect to have a rain garden installed on the edge of their property adjacent to the street. A rain garden is a stormwater management Best Management Practice (BMP) that collects, detains, and treats surface water runoff. Essentially, it's a shallow depression that has appropriate plants and mulch and acts like a any other landscaped area residents commonly have on their property. These rain gardens help achieve the stormwater management permitting regulations the project must adhere to. Rain gardens themselves are not innovative, but the program associated with a neighborhood reconstruction project is not widely utilized. The City of Maplewood had great success with their rain garden program for over 10 years. The second is a new private property inflow and infiltration (I/I) grant program that the city received funding for from the Met Council which was a result of last year's State Legislation allowing grants for private infrastructure and not just public infrastructure. These grants are used to investigate sanitary sewer service lines to look for sources of I/I, and if found, provide cost assistance to make the repairs. Private property I/I is a major concern for the city and this new program is kind of a test run to see how well it works. Due to its age, the Chan View neighborhood is prime target to address private property I/I. The City Attorney's office is currently working on creating the grant sub-agreement template. Schedule Task Date Approve Plans and Specifications. Authorize Advertisement for Bids February 26, 2024 Bid Opening Late March 2024 Call for Public (Assessment) Hearing April 8, 2024 Public Open House/Neighborhood Meeting #2 April 2024 Conduct Public (Assessment) Hearing, Accept Bids, Adopt Assessment Roll, and Award Construction Contract April 22, 2024 Begin Construction May 2024 Substantial Completion Early November 2024 Final Completion June 2025 320 BUDGET This project is included in the 5-year CIP and the budget for 2024. Funding for the project is proposed to come from the Pavement Management Program (PMP) fund, which includes special assessments to benefiting properties as part of the revenue source. The special assessments will be managed per the City’s Assessment Policy. The Utility Enterprise funds will be utilized to cover the rehabilitation needs specific to each utility. The overall project budget approved with the 2023-27 Capital Improvement Plan was $8,827,000. This was shown in the prior staff report regarding this project. The updated CIP budgetary sheet for 2024 has been attached with a total budgetary amount of $8,140,000. This revised budget amount was approved by the City Council on December 11, 2023. The feasibility study prepared by Kimley-Horn estimates the cost of the proposed improvements. The table below indicates the estimated cost in comparison to the revised project budget. Fund Project Budget Estimate PMP (Street)$4,835,000 $4,050,100 Surface Water (Storm Sewer)$1,780,000 $1,005,000 Sanitary Sewer $670,000 $787,400 Watermain $855,000 $1,573,300 Total $8,140,000 $7,415,800 While the overall project is estimated to be under budget, the Sanitary Sewer and the Watermain utility funds are currently estimated to be over budget. These estimated costs currently include a 10% contingency, but the amounts also include the soft (non-construction) costs such as engineering, geotechnical, and permitting. The project team will continue to refine the estimated costs during the final design process and work towards bringing them more in line with the budgetary amounts. The budgetary amounts can also be analyzed to prioritize necessary work with opportunity cost in comparison to future risk. The estimated costs associated with the neighborhood areas are shown in the table below: Fund Chan View Area Laredo/Del Rio/Santa Fe Area Stone Creek Area Total PMP (Street)$2,851,200 $401,500 $797,400 $4,050,100 Surface Water (Storm Sewer)$717,900 $24,800 $262,300 $1,005,000 Sanitary Sewer $457,200 $292,000 $38,200 $787,400 Watermain $1,288,300 $164,200 $120,800 $1,573,300 Total $5,314,600 $882,500 $1,218,700 $7,415,800 321 The preliminary special assessment amounts distributed to the single-family properties within the neighborhood areas identified to be completed by the project are as follows: Laredo/Del Rio/Santa Fe area: $2,984 Chan View area: $4,615 (this amount does not include the proposed sidewalk addition) Stone Creek area: $5,136 The Chan View area includes mixed-use, including several multi-family apartment complexes, a private school (Chapel Hill Academy), a laundry center, and a strip mall. The Laredo/Del Rio/Santa Fe area includes Fire Station No. 1 and a public school (Chanhassen Elementary). Assessment amounts were calculated for the multi-family complexes and the commercial business via ITE trip generation factors to equate the actual traffic volume generated by the use. Essentially, this methodology equalizes the volume generated by a commercial property to a residential property. Each school received assessment units equivalent to standard lot frontage to provide equivalent unitization within the neighborhood. The main entrances for the bank at the northwest corner of Laredo Drive and West 78th Street, the Post Office property, and the strip mall at the northeast corner of Laredo Drive and West 78th Street are all off of other streets that are not part of the neighborhood areas defined by the project. Hence, these properties are not included in the assessment calculation in order to meet the intent of the City's Assessment Policy. These properties will receive assessments with future projects when the street in front of their main access is rehabilitated or reconstructed. The preliminary assessment amount for the Stone Creek area includes an equivalent assessable length factor due to the north end of the roadway not having any assessable property. Andrew Court is a private street on the east side of Stone Creek Drive on the north end of the corridor. Per the City's Assessment Policy, this property is not assessable. The intent of the policy is the properties associated with Andrew Court will need to pay 100% of the costs to maintain the private street without any benefit from the city. The discount factor applied equates to 23%, which was calculated by dividing the assessable centerline length by the overall centerline length. The property across the street from the property associated with Andrew Court on the west side of Stone Creek Drive is also non-assessable, as there aren't any main accesses that connect to Stone Creek Drive. RECOMMENDATION From an engineering and financing perspective this project is necessary, feasible and cost effective. Staff recommends the City Council adopt a resolution accepting the feasibility study, ordering the improvements, and authorizing production of plans and specifications for all areas associated with City Project Number 24-01. ATTACHMENTS Resolution 24-01 Feasibility Report 24-01 CIP Sheet Assessment Policy and FAQ Streets 5-Year CIP -- 2024-2028 January 4, 2024 Open House Feedback Summary 322 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: January 8, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: A RESOLUTION FOR ACCEPTING THE FEASIBILITY STUDY, CONDUCTING A PUBLIC HEARING, AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2024 CITY PAVEMENT REHABILITATION PROJECT NO. 24-01 WHEREAS,pursuant to resolution of the Council adopted October 30, 2023, a feasibility report has been prepared by Kimley-Horn, Inc. with reference to the above-referenced project, and this report is being received by the Council on January 8, 2024: and WHEREAS,the feasibility report provides information regarding whether the proposed project is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels; and WHEREAS,on December 11, 2023, the City Council called for the public hearing to be held on January8, 2024, for the 2024 City Pavement Rehabilitation Project No. 24-01. The project includes street, drainage, and utility system improvements to the Stone Creek neighborhood area which includes Stone Creek Drive from Coulter Boulevard to Boulder Road, Creek View Court, and Bluff View Court in addition to the Laredo/Del Rio/Santa Fe neighborhood area which includes Laredo Drive from Del Rio Drive to West 78 th Street, Del Rio Drive from Laredo Drive to Santa Fe Trail, and Santa Fe Trail from Del Rio Drive to Great Plains Boulevard, including Santa Fe Circle in addition to the Chan View area which includes Great Plains Boulevard from Santa Fe Trail to West 78th Street, West 77th Street from Great Plains Boulevard to Frontier Trail, West 76th Street, Kiowa Avenue, Iroquois Avenue, Huron Avenue, and Chan View from Laredo Drive to Great Plains included in the 2024 City Pavement Rehabilitation Project No. 24-01; and WHEREAS,a minimum of ten (10) days' mailed notice and two (2) weeks’ published notice of the public hearing was given; and WHEREAS,the public hearing was held thereon the 8th day of January 2024, in the Council Chambers at Chanhassen City Hall, 7700 Market Boulevard, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED bythe Chanhassen City Council: 1. The Council will receive and accept the feasibility study on January 8, 2024, and consider the improvements of such project in accordance with the report and the assessment of abutting properties for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. 323 2 2. Such improvement is necessary, cost-effective, and feasible as detailed in the project’s Feasibility Study. 3. Such improvement is hereby ordered as proposed in the Council resolution adopted October 30, 2023. 4. The Council authorizes preparation of plans and specifications for the 2024 City Pavement Rehabilitation Project No. 24-01. 5. The Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax-exempt bonds. PASSED AND ADOPTED by the Chanhassen City Council this 8 th day of January2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 324 1 2024 Street Rehabilitation │ Feasibility Study January 2023 2024 STREET REHABILITATION PROJECT CITY PROJECT NO. 24-01 Feasibility Study CITY OF CHANHASSEN JANUARY 2024 PREPARED BY: KIMLEY-HORN & ASSOCIATES 11995 SINGLETREE LANE 225, EDEN PRAIRIE, MN 55344 325 2 2024 Street Rehabilitation │ Feasibility Study January 2023 CERTIFICATION Feasibility Report For: 2024 City Pavement Rehabilitation Project City of Chanhassen City Project No. 24-01 KHA Project No. 160511051 January 8th, 2024 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. By: Michael Kirsch Michael Kirsch, P.E. License No. 59057 Date: 01-08-2024 326 3 2024 Street Rehabilitation │ Feasibility Study January 2023 TABLE OF CONTENTS Certification ........................................................................................................................................................................ 2 APPENDICES ...................................................................................................................................................................... 4 Executive Summary ........................................................................................................................................................... 5 INTRODUCTION ............................................................................................................................................................ 7 PROPOSED PUBLIC IMPROVEMENTS ...................................................................................................................... 8 sidewalk and trail Improvements ........................................................................................................................................ 8 Street Improvements ............................................................................................................................................................. 9 Storm Sewer and drainage analysis .................................................................................................................................. 10 Storm Sewer ............................................................................................................................................................ 10 Existing Stormwater Treatment Ponds ............................................................................................................. 10 Post Construction Storm Water Management ............................................................................................... 17 Chan view - Sanitary Sewer ............................................................................................................................................... 18 Existing Sanitary Sewer Condition Analysis: .................................................................................................... 18 Proposed Sanitary Sewer Improvements: ......................................................................................................... 18 chan view - Watermain ....................................................................................................................................................... 19 Existing watermain Condition Analysis: ............................................................................................................ 19 Proposed Watermain improvements: ............................................................................................................... 19 laredo/del rio/ santa fe - Sanitary Sewer ........................................................................................................................ 19 Existing Sanitary Sewer Condition Analysis: .................................................................................................... 19 Proposed Sanitary Sewer Improvements: ......................................................................................................... 20 laredo/del rio/ santa fe - Watermain ............................................................................................................................... 20 Existing watermain Condition Analysis: ............................................................................................................ 20 Proposed Watermain improvements: ............................................................................................................... 20 stone creek - Sanitary Sewer ............................................................................................................................................ 21 Existing Sanitary Sewer Condition Analysis: .................................................................................................... 21 Proposed Sanitary Sewer Improvements: ......................................................................................................... 21 stone creek - Watermain ................................................................................................................................................... 21 Existing watermain Condition Analysis: ............................................................................................................ 21 Proposed Watermain improvements: ............................................................................................................... 21 327 4 2024 Street Rehabilitation │ Feasibility Study January 2023 Right-Of-Way and Easement Requirements.................................................................................................................. 22 PUBLIC AND AGENCY INVOLVEMENT ................................................................................................................ 22 ESTIMATED COSTS ....................................................................................................................................................... 22 METHOD OF FINANCING ......................................................................................................................................... 23 Estimated Assessments ....................................................................................................................................................... 23 stone creek Area .................................................................................................................................................... 23 laredo drive, del rio drive, santa fe trail Area .................................................................................................. 23 Chan view Area....................................................................................................................................................... 24 PROJECT SCHEDULE .................................................................................................................................................... 24 SUMMARY AND RECOMMENDATIONS ............................................................................................................... 24 APPENDIX A .................................................................................................................................................................... 25 APPENDIX B .................................................................................................................................................................... 26 APPENDIX C .................................................................................................................................................................... 27 APPENDIX D ................................................................................................................................................................... 28 APPENDICES APPENDIX A – EXHIBITS EXHIBIT 1 – Project Location Map EXHIBIT 2 – Typical Section EXHIBIT 3 – Roadway Improvements EXHIBIT 4 – Utility Improvements EXHIBIT 5 – Proposed Assessment Map EXHIBIT 6 – Rain Garden Detail EXHIBIT 7 – Rain Garden Example Sketch APPENDIX B – PUBLIC OPEN HOUSE INFORMATION APPENDIX C – DETAILED COST ESTIMATES APPENDIX D – PRELIMINARY ASSESSMENT ROLL 328 5 2024 Street Rehabilitation │ Feasibility Study January 2023 EXECUTIVE SUMMARY As requested by the City of Chanhassen, Kimley-Horn & Associates, Inc. has evaluated the feasibility for the proposed 2024 City Pavement Rehabilitation Project (CP 24-01). The project includes improvements to approximately 6.2 miles of local roadways within the City of Chanhassen in 2 distinct areas; Stone Creek & Chan View (see Exhibit 1 for specific streets). During the street pavement repairs of these streets the sanitary sewer, watermain, and storm sewer infrastructure will also be repaired as needed to maintain their structural integrity and functionality. The following list is summary of improvements evaluated for this project:  Pavement rehabilitation by full depth reclamation (FDR) for approximately 0.66 miles.  Mill and overlay for approximately 0.73 miles.  Full Depth Reconstruction for approximately 1.27 miles.  Spot soil correction or reconstruction (all areas)  Spot curb and gutter and pedestrian ramp replacement.  Drain tile replacement and installation.  Storm sewer structure and pond improvements.  Sanitary sewer manhole improvements and pipe lining.  Water main, hydrant, gate valve and valve bolt replacement.  The estimated cost for the proposed improvements for all project areas is shown below. These costs include a 10% construction contingency and soft costs for engineering, geotechnical, permitting and construction management services. A summary of costs for each individual area can be found later in this report. IMPROVEMENTS ESTIMATED PROJECT COSTS Roadway Improvements (PMP) $4,050,100 Storm Sewer Improvements (surface water) $1,005,000 Sanitary Sewer Improvements $787,400 Watermain Improvements $1,573,300 Total Project Improvements (including Contingency and soft costs) $7,415,800 329 6 2024 Street Rehabilitation │ Feasibility Study January 2023 The improvements are proposed to be financed through a combination of City of Chanhassen roadway and utility funds and special assessments to property owners. The following is a preliminary financing plan: 2023 Financing Source (2023-2027 CIP) Financing Amount Project Cost PPMP $4,660,000 $4,050,100 Surface Water Utility Fund $1,780,000 $1,005,000 Sewer Utility Fund $670,000 $787,400 Water Utility Fund $855,000 $1,573,300 Total Project Budget $8,140,000 $7,415,800 If the City Council chooses to accept this report, we recommend that the following project schedule be followed: Public Hearing/Order Project January 8, 2024 Council Approves Plans and Specs February 26, 2024 Bid Opening Late March, 2024 Neighborhood Project Open House #2 April 2024 Assessment Hearing & Council Awards Construction Contract April 22, 2024 Begin Construction May 2024 Substantial Construction Complete November 1, 2024 Final Completion June 2025 Based upon the analysis completed as part of this report, the proposed 2024 City Pavement Rehabilitation Project, City Project 24-01, are feasible, necessary, and cost effective, and would benefit the properties in the project area and the City of Chanhassen. We recommend the following: A. The City Council accepts this feasibility report and calls a public hearing for the improvements. 330 7 2024 Street Rehabilitation │ Feasibility Study January 2023 INTRODUCTION The Chanhassen City Council authorized the preparation of a feasibility report for the 2024 City Pavement Rehabilitation Project, City Project 24-01. The proposed project includes improvements to approximately 2.66 miles of local roadways spread throughout the City of Chanhassen. Below is a list of the streets to be rehabilitated and the last time each street has received a major pavement repair. Stone Creek Area  Creekside Addition Area – Approximately 0.51 miles of roadway located south of Coulter Blvd constructed between 1995 and 1997. This street has never received a major pavement rehabilitation. This area was seal coated in 2006.  Andrew Court Area – Approximately 0.13 miles of roadway located south of Coulter Blvd reconstructed in 1996. Chan View Area  Chan View Area – Approximately 0.26 miles of roadway located between Laredo Drive and Great Plains Boulevard reconstructed in 1960.  Kiowa Avenue Area – Approximately 0.13 miles of roadway located between 76 th Street and Chan View reconstructed in 1960.  Iroquois Avenue Area – Approximately 0.12 miles of roadway located between 76th Street and Chan View reconstructed in 1960.  Huron Avenue Area – Approximately 0.12 miles of roadway located between 76th Street and Chan View reconstructed in 1960.  Great Plains Boulevard Area – Approximately 0.29 mile of roadway located between Santa Fe Trail and 78th Street reconstructed in 1973.  76th Street Area – Approximately 0.25 miles of roadway located between Laredo Drive and Great Plains Boulevard reconstructed in 1973.  77th Street Area – Approximately 0.09 miles of roadway located between Great Plains Boulevard and Frontier Drive reconstructed in 1960. Laredo Drive  Laredo Drive Area – Approximately 0.28 miles of roadway located between Del Rio Drive and 78th Street reconstructed in 2008. 331 8 2024 Street Rehabilitation │ Feasibility Study January 2023 Santa Fe Trail  Santa Fe Trail Area – Approximately 0.17 miles of roadway located between Del Rio Drive and Great Plains Boulevard reconstructed in 2004.  Santa Fe Circle Area – Approximately 0.03 miles of roadway located north of Santa Fe Trail reconstructed in 2004.  Great Plains Circle Area – Approximately 0.01 miles of roadway located east of Great Plains Boulevard reconstructed in 2004. Del Rio Drive  Del Rio Drive – Approximately 0.10 miles of roadway located between Laredo Drive and Santa Fe Trail reconstructed in 2004. None of the streets in the Chan View area have been reconstructed or had a major rehabilitation since their original construction. The majority of the Chan View area was originally constructed over fifty years ago. None of the project roadways were originally constructed per the City’s current standard street section which includes a sand sub-base and drain tile; however, localized areas of the roadways have had subsequent drainage and utility improvements completed. Any needed minor improvements and repairs to public utilities within the project areas that have not already been completed in recent years, will also be made during this project. A project location map is shown in Appendix A, Exhibit 1. PROPOSED PUBLIC IMPROVEMENTS The project scope includes improvements to two separate neighborhoods throughout the City of Chanhassen. The areas were chosen based on the maintenance history, year they were constructed and pavement condition. The Chan View neighborhood including Chan View, West 76th Street, Great Plains Boulevard, Kiowa, Iroquois, West 77th Street are all planned to be reconstructed. SIDEWALK AND TRAIL IMPROVEMENTS Existing sidewalks within the project area have been reviewed and select replacement of cracked or broken panels and replacement of unlevel panels will be reconstructed with this project. Some pedestrian ramps will also be redesigned and reconstructed to meet current ADA standards in the Chan View area and the Stone Creek area. Existing pedestrian crossings throughout the project area will receive the safety measures outlined in the City’s Cross Walk Policy. Additionally, the two existing pedestrian crossings along Stone Creek will receive signing and zebra stripping upgrades after the reclamation. There is a cost benefit for the City to repave the bituminous shared use path adjacent to Stone Creek from Coulter to the entrance to the greenway near the Bluff Creek crossing with this project to consolidate work to one project and a single contractor. The path will be reconstructed to the City standard 3” bituminous pavement section. The Chan View area has very minimal sidewalk or trails today. The existing sidewalk along Great Plains is in good condition with some recent updates with development projects. We investigated the feasibility for adding a new sidewalk on the East side of Great Plains up to Chapel Hill Academy. We have sent a survey along to the Chan 332 9 2024 Street Rehabilitation │ Feasibility Study January 2023 View area residents to gauge feedback for a potential future sidewalk facility along Chan View from Laredo Drive to Great Plains Blvd. ADD INFORMATION FOR CHAN VIEW SURVEYS AFTER OPEN HOUSE. The following is a summary of the proposed street and utility improvements included as part of this project. STREET IMPROVEMENTS The City evaluates the condition of street pavement based on a pavement condition index (PCI), this index score is given to a street section based on inspections that occur every three years as well as a model that runs off of a degradation curve. A street with an PCI less than 49 is considered in poor condition. Almost all streets identified in the project scope in poor condition are proposed for reconstruction. Streets in the Chan View project area that were above a PCI score of 70, are proposed to receive a Mill and Overlay. Our report evaluated different pavement rehabilitation techniques ranging from mill and overlay to full reconstruction for each project area. Many of the street segments within the Chan View area have very poor pavement conditions. These street segments will receive full reconstruction to replace the pavement and aggregate and select granular bases to upgrade to current city street sections. The subbase will have spot soil corrections to correct any deficiencies encountered with the geotechnical investigation and during construction. Mill and overlay is proposed for the pavement sections that have PCI scores of 70 or higher. Mill and overlay is a more cost efficient pavement rehabilitation practice and is typically more effective with pavement sections that have received full depth replacement recently. Our findings indicate that full depth reclamation (FDR) is the preferred rehabilitation technique for Stone Creek based on age and PCI index range. FDR consists of creating a recycled aggregate base made up of the existing bituminous pavement and underlying base material. A new section of bituminous is then paved on top of the recycled base. Mill and overlay only removes the upper section of the existing bituminous and does not allow for improvements to the aggregate base material to be made. Soil borings, pavement cores and ground penetrating radar (GPR) will be performed in each project area to determine the existing pavement and underlying soil conditions. Based on information from the PCI scores, feasibility analysis for utility replacement needs, coordination with City staff, each area was evaluated for the appropriate pavement rehabilitation method. The following table summarizes the recommended treatment and the PCI’s for each project street. STREET SEGMENT PCI REHABILITATION TREATMENT Laredo Drive 83 Mill & Overlay Del Rio Drive 80 Mill & Overlay Santa Fe Trail 79 Mill & Overlay Santa Fe Circle 81 Mill & Overlay Great Plains Circle 87 Mill & Overlay W 76th Street 63 Reconstruction Kiowa Avenue 0 Reconstruction Iroquois Street 0 Reconstruction Huron Avenue 7 Reconstruction Great Plains Boulevard 21 Reconstruction 77th Street 18 Reconstruction Chan View 51 Reconstruction Stone Creek Drive 33 FDR 333 10 2024 Street Rehabilitation │ Feasibility Study January 2023 Since the pavement reclamation and mill and overlay processes can be completed without removal of curb and gutter, only spot replacement will be necessary to address surface drainage and poor curb and gutter conditions. Replacement locations include areas of observed settlement, utility excavation areas, and as determined by the field engineer during construction. The spot curb replacement locations that are planned for the project are shown on Exhibit 3 in Appendix A. Most of the Chan View area does not have curb and gutter and instead drains water from the road into resident’s properties today where it pools and infiltrates. This project will construct surmountable curb and gutter within the full reconstruction area to help convey drainage appropriately and preserve the subgrade of the pavement section. The proposed roadway improvements are included in Appendix A, Exhibits 2 and 3. STORM SEWER AND DRAINAGE ANALYSIS Proposed Storm Sewer improvements are indicated on Exhibit 4 in Appendix A. STORM SEWER The existing storm sewer systems throughout each project area were televised and conditions were assessed. Based on the review, the systems have been determined to be in good to moderate condition. However, reconstruction of the older storm sewer systems is necessary in some areas based on the age of infrastructure. The remaining project areas will only need for spot repairs to restore the sewer system to acceptable condition. The Chan View area is an older area of the city with some streets originally constructed in 1960. Many of the streets in the Chan View area have not been reconstructed or had a major rehabilitation since their original construction. Because of the age of this area, some storm sewer infrastructure will need to be fully reconstructed and brought up to current standards, including additional inlets in areas with new curb and gutter. Laredo Drive, Del Rio Drive, Santa Fe Trail, Santa Fe Circle, and Great Plains Circle were all reconstructed between 2004 and 2008 and will not be fully reconstructed. The storm sewer infrastructure on these streets is relatively new, therefore only spot locations will be replaced as necessary to restore the sewer system to acceptable condition based on the analysis of the televising reports. Stone Creek area is a relatively newer area of the city with streets originally constructed in the mid 1990’s. Based on the review of the televising reports, the existing storm sewer in this area have been determined to be generally in good condition. Spot locations will be replaced as necessary to restore the sewer system to acceptable condition based on assessment from the televising. Draintile is proposed for installation behind the curb within the full reconstruction areas to provide subgrade drainage for the roadway, future rain gardens and connections for residential sump pumps with inadequate routing available. Where feasible, sump manholes are proposed directly upstream of outfalls to basins, and other water resources to provide pre-treatment prior to discharge. EXISTING STORMWATER TREATMENT PONDS There are four stormwater treatment ponds within the Stone Creek Drive project area, summarized below including any recommendations for pond maintenance activities. One pond, BC- P4.3, was cleaned out with the 22-01 Project when the west half of Stone Creek Drive was 334 11 2024 Street Rehabilitation │ Feasibility Study January 2023 rehabilitated. Another pond, BC-P1.13B, is located adjacent to the project along Coulter Boulevard. There are no existing stormwater ponds or other BMP's in the Chan View area. Basin: BC-P1.13B Basin BC-P1.13B is located south of Coulter Boulevard, 900 feet west of Stone Creek Drive. The basin is outside of, but adjacent to the project limits. This basin was noted by city public works staff as potentially needing maintenance work. Bathymetric data was not available to estimate the current pond volume. The basin was inspected on 6/28/2022 and received an estimated OCI score of 76.74. This wet retention basin was constructed in 1993 provide stormwater treatment. Following is a summary of the basin characteristics: Basin BC-P1.13B Characteristics Direct Drainage Area 24.76 Ac. Basin Area 20,473 SF Impervious Surface 69.4 % Construction Date 1995 Normal Water Level 922.0’ Design Permanent Volume 69,700 CF Required Permanent Volume (0.5”/ impervious ac) 31,170 CF Required Permanent Volume (1800cf/ac)* 44,568 CF Current Permanent Volume Not Available Inlet(s) 30” RCP (W) 15” RCP (NW) Outlet 36” Span RCP-A (E) *MPCA’s NPDES Construction Permit requires a permanent volume of at least 1,800 c.f./ac below the outlet pipe for each acre that drains to the basin. 335 12 2024 Street Rehabilitation │ Feasibility Study January 2023 Inlet: Direct inlets to Basin BC-P1.13B include a 30” RCP and 15” RCP into the north and west sides of the pond from Coulter Boulevard. Outlet: The basin outlet control structure (OCS) includes a 36” span RCP-A outlet pipe and includes an overflow grate. The normal water level is set by the invert on the outlet pipe of the OCS. The OCS has a submerged 5-foot by 18-inch opening on the upstream side for floatable objects. An emergency overflow is cut into the earthen berm approximately 20 feet north of the OCS. The pond is directly adjacent, and outlets east to Bluff Creek. Bluff Creek drains southeast and crosses under Stone Creek Drive approximately 900 feet to the southeast. Sediment: Sediment sampling will need to be performed to determine MPCA Management Level. For determination of excavation costs, sediment is assumed to be Level 2. Access: Basin BC-P1.13B is covered by a Drainage & Utility Easement. Access to the basin is available off the street on the south side of Coulter Boulevard, west side of the basin. Due to existing trees, access on the south side is recommended, but trees and vegetation will need to be cleared as necessary to allow access around the basin. Downstream Waterbodies: Basin BC-P1.13B drains to Bluff Creek then to Rice Lake (5.5 miles downstream) and ultimately Minnesota River. Bluff Creek is listed by the MPCA as impaired for fish bioassessments and turbidity. Permitting: Basin BC-P1.13B is within the Riley-Purgatory-Bluff Creek Watershed District (RPBCWD). A permit for erosion control would be required by the District to perform maintenance on this basin. Since the basin in not within a wetland or public water, no permitting from the Department of Natural Resources (DNR) or Army Corps of Engineers (ACOE) would be necessary. Water Quality Analysis: Basin BC-P1.13B was constructed with more permanent pool volume than is currently required by the MPCA NPDES permit. Bathymetric data was not available, so the amount of sediment deposition is unknown at this time. However, if the remaining volume is still more than the volume required by MPCA, then the basin would still be operating with an acceptable treatment capacity. Recommendations: The MPCA NPDES permit requires removal of sediment from wet retention ponds when the depth of sediment collected in the basin reaches ½ of the permanent storage volume. There is no evidence that basin BC-P1.13B has reached that amount of sediment deposition, and that it still provides more than the required volume for the direct drainage area. For this reason, based on treatment volume, maintenance of this basin is not required. However, this basin was noted by city public works staff as potentially needing maintenance work. 336 13 2024 Street Rehabilitation │ Feasibility Study January 2023 Basin: BC-P1.13D Basin BC-P1.13D is located east of Stone Creek Drive approximately 200 feet south of Andrew Court. The basin was inspected on 8/5/2022, and received an estimated OCI score of 97.40. This wet retention basin was constructed in 1995 provide stormwater treatment. Following is a summary of the basin characteristics: Basin BC-P1.13D Characteristics Direct Drainage Area 6.38 ac Basin Area 28,750 sf Impervious Surface 59.18 % Construction Date 1995 Normal Water Level 909.0’ Design Permanent Volume 54,366 cf Required Permanent Volume (1800cf/ac)* 11,484 cf Current Permanent Volume 52,270 cf Inlet(s) 24” RCP (W) Outlet 18” RCP (SE) *MPCA’s NPDES Construction Permit requires a permanent volume of at least 1,800 c.f./ac below the outlet pipe for each acre that drains to the basin. Inlet: The only direct inlet to Basin BC-P1.13D is a 24” RCP on the west side of the pond from Stone Creek Boulevard. Outlet: The basin outlet control structure (OCS) includes an 18” RCP outlet pipe and includes an overflow grate. The normal water level is set by the invert on the outlet pipe of the OCS. The OCS has a 12-inch submerged 337 14 2024 Street Rehabilitation │ Feasibility Study January 2023 circular orifice on the upstream side for floatable objects. There does not appear to be an emergency overflow is cut into the earthen berm. The berm would overtop along the south edge approximately 300 feet in length. The pond is directly adjacent, and outlets south to Bluff Creek. Sediment: Sediment sampling will need to be performed to determine MPCA Management Level. For determination of excavation costs, sediment is assumed to be Level 2. Access: Basin BC-P1.13D is covered by a Drainage & Utility Easement. Access to the basin inlet is available off the street on the east side of Stone Creek Drive, south of Andrew Court, northwest side of the basin. The basin outlet could be accessed from Bluff Creek Trail off Stone Creek Drive, southeast side of the basin. Trees and vegetation will need to be cleared as necessary to allow access around the basin. Downstream Waterbodies: Basin BC-P1.13D drains to Bluff Creek then to Rice Lake (5.5 miles downstream) and ultimately Minnesota River. Bluff Creek is listed by the MPCA as impaired for fish bioassessments and turbidity. Permitting: Basin BC-P1.13D is within the Riley-Purgatory-Bluff Creek Watershed District (RPBCWD). A permit for erosion control would be required by the District to perform maintenance on this basin. Since the basin is not within a wetland or public water, no permitting from the Department of Natural Resources (DNR) or Army Corps of Engineers (ACOE) would be necessary. Water Quality Analysis: Basin BC-P1.13D was constructed with more permanent pool volume than is currently required by the MPCA NPDES permit. Sediment deposition has decreased the design permanent pool volume by about 4%. The remaining volume is still more than the volume required by MPCA, therefore basin BC-P1.13D is operating with an acceptable treatment capacity. Recommendations: The MPCA NPDES permit requires removal of sediment from wet retention ponds when the depth of sediment collected in the basin reaches ½ of the permanent storage volume. Basin BC-P1.13D is only 4% full of sediment and still provides more than the required volume for the direct drainage area. Maintenance of this basin is not required or recommended. Basin: BC-P3.4B Basin BC-P3.4B is located east of Stone Creek Drive at the intersection of Bluffview Court. The basin was inspected on 08/06/2020 and received an estimated OCI score of 100. This basin is a constructed wetland that was constructed in 1996. Following is a summary of the basin characteristics: 338 15 2024 Street Rehabilitation │ Feasibility Study January 2023 Basin BC-P3.4B Characteristics Direct Drainage Area 3.76 ac Basin Area 5,230 sf Impervious Surface 18% Construction Date 1995 Normal Water Level Not Applicable Design Permanent Volume Not Applicable Required Permanent Volume (1800cf/ac)* Not Applicable Current Permanent Volume Not Available Inlet(s) 4” Draintile (SE) Outlet Not Applicable Inlet: The only direct inlet to BC-P3.4B is an underdrain on the west side of the pond from Bluff Creek Trail. Outlet: BC-P3.4B outlets to the southeast to Bluff Creek by overland flow. There are no outlet control structure or piped outlets. BC-P3.4B is directly adjacent, and outlets southeast to Bluff Creek. Sediment: Sediment sampling will need to be performed to determine MPCA Management Level. For determination of excavation costs, sediment is assumed to be Level 2. Access: Basin BC-P3.4B is covered by a Drainage & Utility Easement. Access to the basin inlet is available off the street on the east side of Stone Creek Drive, along Bluff Creek Trail. Trees and vegetation will need to be cleared as necessary to allow access around the basin. Downstream Waterbodies: Basin BC-P3.4B drains to Bluff Creek then to Rice Lake (5.5 miles downstream) and ultimately Minnesota River. Bluff Creek is listed by the MPCA as impaired for fish bioassessments and turbidity. Permitting: Basin BC-P3.4C is within the Riley-Purgatory-Bluff Creek Watershed District (RPBCWD). A permit for erosion control would be required by the District to perform maintenance on this basin. Since the basin is a constructed wetland, a No-loss application per the Wetland Conservation Act (as administered by the Board of Water and Soil Resources) and a Nationwide permit (as administered by the ACOE) would be necessary to perform this work. Because the wetland is adjacent to Bluff Creek, additional permitting would likely be necessary from RPBCWD, and MNDNR. Water Quality Analysis: Because BC-P3.4B is a constructed wetland, it was not designed or permitted as a sedimentation basin, so it does not have a regulatory permanent pool volume. Bathymetric data was not available, so the amount of sediment deposition is unknown at this time. Recommendations: Based on the available information including OCI score, maintenance of this basin is not required or recommended. 339 16 2024 Street Rehabilitation │ Feasibility Study January 2023 Basin: BC-P3.4C Basin BC-P3.4C is located east of Stone Creek Drive at the intersection of Creekview Drive. The basin was inspected on 8/5/2020 and received an estimated OCI score of 77.27. This wet retention basin was constructed in 1995 provide stormwater treatment. Following is a summary of the basin characteristics: Basin BC-P3.4C Characteristics Direct Drainage Area 30.77 Ac. Basin Area 35,720 SF Impervious Surface 31% Construction Date 1995 Normal Water Level 899.20’ Design Permanent Volume 74,625 CF Required Permanent Volume (1800cf/ac)* 55,386 CF Current Permanent Volume 40,230 CF Inlet(s) 36” RCP (NW) Outlet 18” RCP (SE) Inlet: The only direct inlet to Basin BC-P3.4C is a 36” RCP on the west side of the pond from Stone Creek Boulevard. Outlet: The basin outlet control structure (OCS) includes a 18” RCP outlet pipe and includes an overflow grate. The normal water level is set by the invert on the outlet pipe of the OCS. The OCS has a 18-inch submerged circular orifice on the upstream side for floatable objects. There does not appear to be an emergency overflow is cut into the earthen berm. The berm would overtop along the south edge approximately 300 feet in length. The pond is directly adjacent, and outlets south to Bluff Creek. Sediment: Sediment sampling will need to be performed to determine MPCA Management Level. For determination of excavation costs, sediment is assumed to be Level 2. 340 17 2024 Street Rehabilitation │ Feasibility Study January 2023 Access: Basin BC-P3.4C is covered by a Drainage & Utility Easement. Access to the basin inlet is available off the street on the east side of Stone Creek Drive, south of Andrew Court, northwest side of the basin. The basin outlet could be accessed from bluff creek trail off of stone Creek Drive, southeast side of the basin. Trees and vegetation will need to be cleared as necessary to allow access around the basin. Downstream Waterbodies: Basin BC-P3.4C drains to Bluff Creek then to Rice Lake (5.5 miles downstream) and ultimately Minnesota River. Bluff Creek is listed by the MPCA as impaired for fish bioassessments and turbidity. Permitting: Basin BC-P3.4C is within the Riley-Purgatory-Bluff Creek Watershed District (RPBCWD). A permit for erosion control would be required by the District to perform maintenance on this basin. Since the basin in not within a wetland or public water, no permitting from the Department of Natural Resources (DNR) or Army Corps of Engineers (ACOE) would be necessary. Water Quality Analysis: BC-P3.4C was constructed with more permanent pool volume than is currently required by the MPCA NPDES permit. Sediment deposition has decreased the design permanent pool volume by about 46%. The remaining volume is less than the volume required by MPCA, therefore basin BC-P3.4C is operating below an acceptable treatment capacity. Recommendations: The MPCA NPDES permit requires removal of sediment from wet retention ponds when the depth of sediment collected in the basin reaches ½ of the permanent storage volume. BC-P3.4C is only 46% full of sediment, but currently it does not still provide the required treatment volume for the direct drainage area. Maintenance of this basin is recommended to remove accumulated sediment to restore the basin to the required permanent volume at a minimum, or to the original design permanent volume. POST CONSTRUCTION STORM WATER MANAGEMENT Based on the current project scope including full street reconstruction in the Chan View area, the project will trigger the City and Riley Purgatory Bluff Creek Watershed stormwater treatment requirements for linear projects. Achieving the regulatory requirements presents a significant challenge for the project given the Chan View area is an older part of the city with limited right of way and almost no existing stormwater treatment facilities. The project is taking an innovative approach to address these challenges and provide stormwater treatment through the following: The city plans to implement a rain garden program as part of this project. The program seeks partnership with residents in the project area to install rain gardens on private property for stormwater treatment. Partnering with residents allows the city to utilize private property for stormwater treatment. This approach addresses the challenge of being constrained to city right of way and will significantly increase the area available for treatment within the project. A similar approach of installing rain gardens was successfully implemented in the city’s Minnewashta Heights project. Several potential locations have been identified for the rain garden program as part of this study. A typical rain garden detail and exhibit are included in Exhibits 6 and 7 of this report. In addition to the rain garden program, another opportunity for stormwater treatment is the potential to work with the developers of the Santa Vera apartments, who will be creating dedicated areas to stormwater management as part of their development. The city could coordinate efforts to with the developer to expand the dedicated treatment areas to provide additional treatment for the city project and route city stormwater into the development treatment areas. Finally, the city is planning to create regional stormwater treatment facilities as part of the Market Boulevard project. The regional treatment has planned to provide some amount of treatment for this project. However, the 341 18 2024 Street Rehabilitation │ Feasibility Study January 2023 goal with this project is still to achieve as much treatment as possible through opportunities within the project area and minimize the use of the regional treatment. CHAN VIEW - SANITARY SEWER EXISTING SANITARY SEWER CONDITIONS: Below is a list of the types and ages of the existing sanitary sewer. Please see Appendix 1, Exhibit 4A Existing Utility Information for further details on utility replacement needs. West 76th Street: 8” VCP Sanitary Sewer installed from Laredo Dr to Iroquois Ave in 1960 (60-50). No asbuilt information for sanitary sewer from Iroquois to Great Plains. Kiowa Avenue: 8” VCP sanitary sewer installed in 1960 (60-50). VCP tested and sealed in 1990 (90-02). Iroquois Street: 8” VCP sanitary sewer installed in 1960 (60-50). VCP tested and sealed in 1990 (90-02). Huron Avenue: 8” VCP was existing in 1990 and was tested and sealed during project 90-02. No original sanitary sewer asbuilts are available. Chan View: 8” VCP sanitary sewer installed in 1960 (60-50). VCP tested and sealed in 1990 (90-02). West 77th Street: No sanitary sewer installation information found in as-builts. Great Plains Boulevard: 8” vitrified clay pipe installed in 1965 (65-01). The City’s Datafi software shows a stretch of pipe from 78th St to Chan View as being PVC installed in 1987 but there is no as-built information to back this up. Based on the televising reports, some intermittent segments of sanitary sewer were lined (CIP). However, the televising showed sags, deformed pipe, encrustations and root penetrations. The existing sanitary sewer with the Chan view neighborhood consists of mostly 8-inch Vitrified Clay piping as well as 8-inch PVC piping in a few areas. PROPOSED SANITARY SEWER IMPROVEMENTS: Televising and the review of as-builts was completed to identify the need for improvements to the sanitary sewer in this neighborhood. Clay piping is expected to have a lifetime of 50-75 years (while some lasts 80-100 years depending on conditions), most of the clay piping within Chan View area was installed in 1960 according to as- builts, making it already 60+ years old. Clay pipes have shorter lay lengths and therefore increased number of joints which can allow addition inflow and infiltration (I&I), and roots. There are several areas of pipe sags or local low points, those cannot be CIPP lined to remedy the sag and require replacement. Significant pipe sags can increase backups and maintenance visits. Based on a review of the televising and the city staffs’ condition assessment, existing vitrified clay piping will be replaced with PVC piping. With the Chan View area getting a full reconstruction, there is an opportunity cost to replace the sanitary stretches that were lined. The lining areas can not be re-lined without reductions in pipe capacity. Proposed sanitary sewer improvements are shown in Appendix A, EXHIBIT 4 – Utility Improvements. 342 19 2024 Street Rehabilitation │ Feasibility Study January 2023 CHAN VIEW - WATERMAIN EXISTING WATERMAIN CONDITIONS: Below is a list of the types and ages of the existing watermain. Please see Appendix 1, Exhibit 4A Existing Utility Information for further details on utility replacement needs. West 76th Street: 8” cast iron pipe from Laredo to Iroquois and 6” cast iron pipe from Iroquois to Great Plains installed in 1965 (65-01). Kiowa Avenue: No watermain installation information found in as-builts. Iroquois Street: No watermain installation information found in as-builts. Huron Avenue: No watermain installation information found in as-builts. Chan View: No watermain installation information found in as-builts. West 77th Street: 6” cast iron pipe watermain installed in 1965 (65-01). Great Plains Boulevard: No watermain installation information found in as-builts. PROPOSED WATERMAIN IMPROVEMENTS: The existing water main located within the Chan View neighborhood consists of 6 and 8-inch ductile-iron pipe (DIP) as well as 6 and 8-inch Cast Iron Pipe (CIP) according to the provided as-builts. Due to the missing information from the as-builts for most of the north and south streets in the Chan View area, we have assumed that watermain was installed as CIP because of the date of the construction of the roadway and adjacent watermain as-built information. The existing watermain along 76th street consists of 6 and 8-inch CIP. Based on coordination with City staff, it was determined that the watermain improvements will consist of replacing all cast-iron piping within the project area with C900 pipe, as well as the replacement of all hydrants and existing bolts on gate valves. The specific gate valves needing improvement have been evaluated and determined by City staff to be included in this project. All curb stop valves and boxes will be replaced along the length of the replaced watermain. The watermain connecting the existing water tower is also going to be removed and the manhole on that parcel will be removed and connecting pipes will be capped. No watermain break history was shared in the development of this feasibility study. Proposed watermain improvements are shown in Appendix A, EXHIBIT 4 – Utility Improvements. LAREDO/DEL RIO/ SANTA FE - SANITARY SEWER EXISTING SANITARY SEWER CONDITIONS: Below is a list of the types and ages of the existing sanitary sewer. Please see Appendix 1, Exhibit 4A Existing Utility Information for further details on utility replacement needs. Laredo Drive: 8” vitrified clay pipe was installed in 1965 (65-01) and replaced in 2008 with 8” PVC (08-01). Del Rio Drive: 8” Vitrified clay sanitary sewer pipe was installed in 1969 (69-01A). 343 20 2024 Street Rehabilitation │ Feasibility Study January 2023 Santa Fe Trail (& Circle): 8” PVC sanitary sewer pipe replacement from MH 23-057 to MH 23-064, and for the east half of the stretch from MH 23-064 to MH 23-073 in 2004 (04-01). As-builts are missing any sanitary sewer installation information from the rest of Santa Fe Trail, we only know that it was existing VCP 8” in 1990 and was tested and sealed in the project 90-02. PROPOSED SANITARY SEWER IMPROVEMENTS: The majority of existing sanitary sewer within the Laredo/Del Rio/Santa Fe project area consists of 8-inch vitrified clay pipe, along with various places locations where the clay piping was replaced with 8” PVC. According to the as- builts for this area, this clay piping was installed in 1960, it was then tested and sealed in 1990 and some areas were replaced with 8” PVC pipe in 2004. Even though this clay piping was tested and sealed, we recommend either lining or replacing the aging VCP with PVC. Televising was completed to identify the need for improvements to the sanitary sewer in this neighborhood. Based on a review of the televising, all vitrified clay piping in the project area will be lined with Cured-in-Place-Pipe (CIPP) to extend the life of the pipe and limit the reconstruction costs needed for pipe replacement in this mill and overlay segment. City staff has prepared a condition assessment of existing sanitary manholes in the project areas to determine the need for repairs, reconstruction, or replacement. Improvements include the replacement of all sanitary sewer manhole castings that do not match the city’s standard plate, which include almost all sanitary sewer manholes in this neighborhood. Proposed sanitary sewer improvements are shown in Appendix A, EXHIBIT 4 – Utility Improvements. LAREDO/DEL RIO/ SANTA FE - WATERMAIN EXISTING WATERMAIN CONDITIONS: Below is a list of the types and ages of the existing watermain. Please see Appendix 1, Exhibit 4A Existing Utility Information for further details on utility replacement needs. Laredo Drive: 8” cast iron pipe watermain installed in 1965 (65-01) and replaced in 2008 with 8” PVC (08-01). Del Rio Drive: 8” PVC watermain installed in 2004 (04-01). Santa Fe Trail (& Circle): 8” PVC watermain installed in 2004 (04-01). The existing water main located within the Laredo/Del Rio/Santa Fe neighborhood consists of 8-inch PVC pipe along Laredo Drive, Del Rio Drive and Santa Fe Trail, with 6-inch PVC pipe going into the cul-de-sacs on Santa Fe Circle. PROPOSED WATERMAIN IMPROVEMENTS: The watermain in the area is newer and based on coordination with City staff, it was determined that most of the improvements will be limited to replacing existing bolts on gate valves and replacing hydrants in the project area. No watermain break history was shared in the development of this feasibility study. Proposed watermain improvements are shown in Appendix A, EXHIBIT 4 – Utility Improvements. 344 21 2024 Street Rehabilitation │ Feasibility Study January 2023 STONE CREEK - SANITARY SEWER EXISTING SANITARY SEWER CONDITIONS: Below is a list of the types and ages of the existing sanitary sewer. Please see Appendix 1, Exhibit 4A Existing Utility Information for further details on utility replacement needs. Stone Creek Drive: 18” RCP or PVC pipe installed in 1995 (95-08). Creek View Court & Bluff View Court: 8” PVC pipe installed in 1995 (95-08). PROPOSED SANITARY SEWER IMPROVEMENTS: The majority of existing sanitary sewer within the Stone Creek Neighborhood consists of 18-inch Reinforced Concrete pipe with 18-inch PVC pipe in some areas. Televising was completed to identify the need for improvements to the sanitary sewer in this area. Based on a review of the televising information and coordination with City staff, no major improvements will be required. City staff has prepared a condition assessment of existing sanitary manholes in the project areas to determine the need for repairs, reconstruction, or replacement. Improvements include the replacement of rings and castings as needed, rebuilding structures that are in poor condition and addressing infiltration issues. In this area there are numerous sanitary manhole castings that need replacement to match the city of Chanhassen’s standard as well as two outside drop structures that must be replaced with inside drop structures and one manhole structure needing replacement due to infiltration damage. There are also a few sanitary sewer service connections that need replacement due to damage and a few manhole structures that need to be cleaned out. Proposed sanitary sewer improvements are shown in Appendix A, EXHIBIT 4 – Utility Improvements. STONE CREEK - WATERMAIN EXISTING WATERMAIN CONDITIONS: Below is a list of the types and ages of the existing watermain. Please see Appendix 1, Exhibit 4A Existing Utility Information for further details on utility replacement needs. Stone Creek Drive: 8” ductile-iron pipe installed in 1995 (95-08). Creek View Court & Bluff View Court: 6” ductile-iron pipe installed in 1995 (95-08). The existing water main located within the Stone Creek Neighborhood consists of 8-inch ductile iron pipe (DIP) going along Stone Creek Drive, with 6-inch DIP iron going into the cul-de-sacs at Bluff View and Creek View Courts. PROPOSED WATERMAIN IMPROVEMENTS: The watermain in the area is newer, and based on our review and coordination with the City, it was determined that most of the improvements will be limited to replacing existing bolts on gate valves. Historically, the bolts are typically the first component of the watermain to corrode, and can be costly to replace in an emergency shut down service. 345 22 2024 Street Rehabilitation │ Feasibility Study January 2023 Proposed watermain improvements are shown in Appendix A, EXHIBIT 4 – Utility Improvements. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS This feasibility study assumes that no additional right-of-way will be required for the construction of this project. In addition, it is assumed that any easements required for construction will be dedicated at no cost to the City. PUBLIC AND AGENCY INVOLVEMENT o An open house was held on January 4th, 2024 to receive public input. City of Chanhassen and Kimley- Horn staff were present at the meeting to answer questions and provide information on the project. A total of 39 residents signed in and attended the meeting. At least one resident from each of the 3 areas was present. The main concern heard from property owners were related to drainage issues either within the road or on their private property. The scope of this project is limited to the public right-of-way and any improvements that can be made to improve drainage in the areas of concerned will be addressed during final design. Comment sheets submitted at the open house meeting are provided in Appendix B. ESTIMATED COSTS The estimated costs for 2024 City Pavement Rehabilitation Project, City Project 24-01, are summarized below. The estimated project cost includes an allowance for indirect costs. Detailed cost estimates are provided in Appendix C. C.P. 24-01 Total Area Improvements (Includes Construction Contingency at 10%) Amount Stone Creek $1,129,200 15% Laredo Drive/Del Rio Drive/Santa Fe Trail $817,500 11% Chan View Area $4,925,400 67% Soft Costs $542,000 7% Total $7,415,200 100% 346 23 2024 Street Rehabilitation │ Feasibility Study January 2023 METHOD OF FINANCING The improvements described in this report are proposed to be financed through multiple funding sources. Based on the City’s Capital Improvement Plan (CIP), the following is the preliminary financing plan for the 2024 City Pavement Rehabilitation Project, City Project 24-01. 2020 Financing Source Amount Revolving Assessment Fund (City portion) $2,271,433 Surface Water Utility Fund $485,000 Sewer Utility Fund $360,000 Water Utility Fund $610,000 Special Assessments to Property Owners $1,518,792 Total $5,245,225 ESTIMATED ASSESSMENTS Special assessments are proposed to be levied against benefiting properties for the improvements included as part of this project. The rates have been established as a rehabilitation project based on the City of Chanhassen’s Assessment Practice updated in 2022. The proposed assessment method is described below. The benefitting properties will be assessed 40% of the roadway rehabilitation cost, including the full-depth reconstruction, full-depth reclamation, spot soil corrections, mill and overlay, bituminous pavement, and curb and gutter replacement. Only properties with their main driveway access adjacent to the roadways within each project area will be considered a benefitting property. Each area will have a separate assessment to reflect the improvements in those neighborhoods. The Stone Creek area has a significant portion of roadway that is not assessable (not adjacent to private properties). Approximately 23% of this area is not assessable, therefore, we have applied a factor of 0.77 to the total assessable length to reduce the assessable cost of this segment. See appendix D for details. The Laredo Drive, Del Rio Drive and Santa Fe area are assessed based on individual property units. The Chan View area includes a more diverse group of properties including; single family residential, multi-family apartment complexes, schools, government buildings and commercial businesses. Each of these property types draw a disproportional amount of traffic to the City streets in the Chan View area. On this basis, the Chan View area is assessed on a traffic volume prorated per property type, following the City’s Assessment Policy. The following is a summary of the proposed assessment rates for the street improvements included as part of this report. STONE CREEK AREA Total Estimated Assessable Street Cost: $800,200 Assessable Units: 48 REU Estimated 100% Assessment Rate: $800,200/48= $16,670 Estimated 40% Assessment Rate: (40%)*($16,670/REU)*(0.77) = $5,136 per Assessable Unit LAREDO DRIVE, DEL RIO DRIVE, SANTA FE TRAIL AREA Total Estimated Assessable Street Cost: $402,900 Assessable Units: 54 REU 347 24 2024 Street Rehabilitation │ Feasibility Study January 2023 Estimated 100% Assessment Rate: $402,900/54 = $7,461 Estimated 40% Assessment Rate: (40%)*($7,461/REU) = $2,984 per Assessable Unit CHAN VIEW AREA Total Estimated Assessable Street Cost: $2,861,000 Assessable Units: 250 REU Estimated 100% Assessment Rate: $2,861,000/250 = $11,444 Estimated 40% Assessment Rate: (40%)*($11,444/REU) = $4,578 per Assessable Unit The individual assessments range per property and assessable unit type. The rate is affected by the type of roadway rehabilitation method recommended and the number of properties in the area. The total assessments to be levied against benefitting properties for the entire programmed improvements are $1,552,069. A preliminary assessment roll is provided in Appendix D detailing the proposed assessments by individual property owner for each area. A map of these properties is shown in Appendix A, Exhibit 5. The City’s current assessment policy is shown with Appendix A, Exhibit 5. A special assessment hearing would be required to levy assessments if the project is ordered by the City Council. At this hearing, the Council would determine the amounts of the assessment based on actual bid costs by the contractor and interest rate to be charged. The assessments would be spread over 8 years, see City Assessment Policy for details. PROJECT SCHEDULE If the City Council chooses to accept this report, we recommend that the following project schedule be followed: City Council Receive Final Feasibility Report Call Public Hearing January 8, 2024 Public Hearing & Order Contract Documents January 22, 2024 Council Approves Plans and Specs Authorize Advertisement for Bids February 26, 2024 Bid Opening March 12, 2024 Neighborhood Meeting March/April 2024 Assessment Hearing & Council Awards Contract April 22, 2024 Begin Construction May 2024 Substantial Construction Complete November 2024 SUMMARY AND RECOMMENDATIONS Based upon the analysis completed as part of this report, the proposed 2024 City Pavement Rehabilitation Project, City Project 24-01, are feasible, necessary, and cost effective, and would benefit the properties in the project area and the City of Chanhassen. We recommend the following: A. The City Council accepts this feasibility report and calls a public hearing for the improvements. 348 25 2024 Street Rehabilitation │ Feasibility Study January 2023 APPENDIX A EXHIBITS 349 EASTPROJECTAREAWESTPROJECTAREAPROJECT LOCATION MAP2024 PAVEMENTREHABILITATIONCITY PROJECT NO. 24-01EXHIBIT 1350 ℄ ℄ ℄ ℄K:\TCW_Civil\City\CHANHASSEN\2024 CITY STREET REHAB-RECONST\CAD\Plan Sheets\Exhibits\Feasibility\2024-Typical-Section.dwg November 30, 2023 - 2:38pm2024 PAVEMENT REHABILITATION CITY PROJECT NO. 24-01TYPICAL SECTION EXHIBIT 2 351 CHAN VIEW CHA N V I E WHURON AVEKIOWA AVELAREDO DRGREAT PLAINS BLVDIROQUOIS STW 76TH ST SANTA FE TRAIL DEL RIO DR W 77TH STSANTA FE CIRSANTA FE CIRGREAT PLAINS CIR 78TH AVE 78TH AVE FEASIBILITY LAYOUT JANUARY 2024 CHANHASSEN CITY STREET REHABILITATION 352 STONE CREEK DR STONE CREEK DR COULTER BLVDBLUFF VIEW CTCREEK VIEW CTANDREW CTFEASIBILITY LAYOUT JANUARY 2024 CHANHASSEN CITY STREET REHABILITATION 353 SSSSSSSSSSSSSSSSSSDDDDDDDDDDDDSSSSSSSSSSSSSSSSSDDSTONE CREEK DR STONE CREEK DR COULTER BLVDBLUFF VIEW CTCREEK VIEW CTANDREW CTLEGEND EXISTING SANITARY SEWER EXISTING STORM SEWER EXISTING WATERMAIN EXISTING DRAINTILE EXISTING RIGHT-OF-WAY PROJECT LIMITS NORTHWEST PROJECT EXISTING UTILITY INFORMATION EXHIBIT 4AK:\TCW_Civil\City\CHANHASSEN\2024 CITY STREET REHAB-RECONST\CAD\Plan Sheets\Exhibits\Feasibility\2024-Existing-Utility-Map.dwg January 03, 2024 - 11:52am2024 PAVEMENT REHABILITATION CITY PROJECT NO. 24-01 STONE CREEK DR PROJECT AREA 354 S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S S D D D D D D D D D D D D D D D D D D D DD D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D DD D D S S S S S SS S S S S S S S S S S S S S S S S S S S S S S S S S S S S D S S CHAN VIEW CHA N V I E WHURON AVEKIOWA AVELAREDO DRGREAT PLAINS BLVDIROQUOIS STW 76TH ST SANTA FE TRAIL DEL RIO DR W 77TH STSANTA FE CIRSANTA FE CIRGREAT PLAINS CIR 78TH AVE LEGEND EXISTING SANITARY SEWER EXISTING STORM SEWER EXISTING WATERMAIN EXISTING DRAINTILE EXISTING RIGHT-OF-WAY PROJECT LIMITS CHAN VIEW PROJECT AREA K:\TCW_Civil\City\CHANHASSEN\2024 CITY STREET REHAB-RECONST\CAD\Plan Sheets\Exhibits\Feasibility\2024-Existing-Utility-Map.dwg January 03, 2024 - 11:52am2024 PAVEMENT REHABILITATION CITY PROJECT NO. 24-01 NORTH WEST PROJECT EXISTING UTILITY INFORMATION EXHIBIT 4A 355 K:\TCW_Civil\City\CHANHASSEN\2024 CITY STREET REHAB-RECONST\CAD\Plan Sheets\Exhibits\Feasibility\2024-RainGard_Detail.dwg January 03, 2024 - 12:44pm2024 PAVEMENT REHABILITATION CITY PROJECT NO. 24-01RAIN GARDEN TYPICAL DETAIL 356 LEGEND EXISTING SANITARY SEWER EXISTING STORM SEWER EXISTING WATERMAIN EXISTING RIGHT-OF-WAY PROPOSED SANITARY SEWER LINING (CIPP) PROPOSED SANITARY SEWER PROPOSED STORM SEWER PROPOSED WATERMAIN PROPOSED DRAINTILE PROPOSED CONTOURS EXISTING CONTOURS PROJECT LIMITS K:\TCW_Civil\City\CHANHASSEN\2024 CITY STREET REHAB-RECONST\CAD\Plan Sheets\Exhibits\Feasibility\2024-RainGard_Example.dwg December 01, 2023 - 12:26pm2024 PAVEMENT REHABILITATION CITY PROJECT NO. 24-01NORTH500 76TH STREET RAIN GARDEN EXAMPLE 357 26 2024 Street Rehabilitation │ Feasibility Study January 2023 APPENDIX B PUBLIC OPEN HOUSE INFORMATION 358 27 2024 Street Rehabilitation │ Feasibility Study January 2023 APPENDIX C DETAILED COST ESTIMATES 359 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST 2021.501 MOBILIZATION LUMP SUM 1 350,000.00$350,000.00$0.4 140,000$0.07 24,500$0.06 21,000$0.05 17,500$203,000$ -$ 2101.502 CLEARING EACH 1 500.00$500.00$1 500$500$ 2101.502 GRUBBING EACH 2 250.00$500.00$2 500$500$ 2101.505 CLEARING ACRE 0.02 10,000.00$200.00$0.02 200$200$ 2101.505 GRUBBING ACRE 0.02 7,500.00$150.00$0.02 150$ -$ 2104.502 REMOVE GATE VALVE & BOX EACH 23 400.00$9,200.00$20 8,000$8,000$ 2104.502 REMOVE HYDRANT EACH 10 800.00$8,000.00$10 8,000$8,000$ 2104.502 REMOVE DRAINAGE STRUCTURE EACH 10 110.00$1,100.00$10 1,100$1,100$ 2104.502 SALVAGE GATE VALVE & BOX EACH 49 500.00$24,500.00$2 1,000$1,000$ 2104.502 SALVAGE & REINSTALL SIGN EACH 15 275.00$4,125.00$15 4,125$4,125$ 2104.503 SAWING BITUMINOUS PAVEMENT LIN FT 240 5.00$1,200.00$-$ 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 490 3.00$1,470.00$360 1,080$1,080$ 2104.503 REMOVE WATER MAIN LIN FT 5100 18.00$91,800.00$5100 91,800$91,800$ 2104.503 REMOVE SEWER PIPE (STORM)LIN FT 1200 16.00$19,200.00$1200 19,200$19,200$ 2104.503 REMOVE CURB LIN FT 3800 5.00$19,000.00$3800 19,000$19,000$ 2104.503 REMOVE CURB & GUTTER LIN FT 800 5.00$4,000.00$800 4,000$4,000$ 2104.503 REMOVE DRAINTILE LIN FT 500 5.00$2,500.00$-$ 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 575 20.00$11,500.00$575 11,500$11,500$ 2104.504 REMOVE CONCRETE PAVEMENT SQ YD 75 20.00$1,500.00$75 1,500$1,500$ 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 450 3.00$1,350.00$450 1,350$1,350$ 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 21500 6.00$129,000.00$21500 129,000$129,000$ 2104.518 REMOVE BITUMINOUS WALK SQ FT 4200 1.00$4,200.00$-$ 2104.602 REMOVE MAIL BOX AND REMOVE MAIL BOX SUPPORT EACH 10 110.00$1,100.00$-$ 2104.618 SALVAGE BRICK PAVERS SQ FT 140 6.00$840.00$140 840$840$ -$ 2105.601 POND EXCAVATION ALLOWANCE LUMP SUM 1 20,000.00$20,000.00$-$ 2105.607 STABILIZING AGGREGATE CU YD 10 50.00$500.00$10 500$500$ -$ 2106.507 EXCAVATION - COMMON CU YD 23000 15.00$345,000.00$23000 345,000$345,000$ 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 14500 20.00$290,000.00$14500 290,000$290,000$ 2106.601 DEWATERING LUMP SUM 1 5,000.00$5,000.00$0.34 1,700$1,700$ -$ 2112.603 SUBGRADE PREPARATION LIN FT 10000 2.00$20,000.00$6600 13,200$13,200$ -$ 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 60 175.00$10,500.00$20 3,500$3,500$ -$ 2130.523 WATER M GALLON 120 55.00$6,600.00$40 7,000$7,000$ -$ 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 8500 45.00$382,500.00$8500 382,500$382,500$ -$ 2215.504 FULL DEPTH RECLAMATION SQ YD 13000 5.00$65,000.00$-$ -$ 2231.507 BITUMINOUS PATCHING MIXTURE SQ YD 100 50.00$5,000.00$-$ -$ 2232.504 MILL BITUMINOUS SURFACE (2.0")SQ YD 800 4.00$3,200.00$-$ 2232.504 MILL BITUMINOUS SURFACE (2.5")SQ YD 11500 4.00$46,000.00$-$ -$ 2301.602 DRILL & GROUT DOWEL BAR (EPOXY COATED)EACH 60 25.00$1,500.00$12 300$300$ -$ PMP (STREET) SURFACE WATER CHANHASSEN STREET REHABILITATION - PROJECT 24-01 CHAN VIEW AREA CP24-01 SANITARY SEWER WATERMAIN TOTAL SECTION COST 360 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST PMP (STREET) SURFACE WATER CHANHASSEN STREET REHABILITATION - PROJECT 24-01 CHAN VIEW AREA CP24-01 SANITARY SEWER WATERMAIN TOTAL SECTION COST 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 6300 2.50$15,750.00$2700 6,750$6,750$ -$ 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3;C)TON 6300 98.00$617,400.00$2750 269,500$269,500$ 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3;C)TON 4650 90.00$418,500.00$2750 247,500$247,500$ -$ 2501.502 36" RC PIPE APRON EACH 1 900.00$900.00$-$ -$ 2502.503 4" PERF TP PIPE DRAIN LIN FT 900 25.00$22,500.00$400 10,000$10,000$ 2502.601 IRRIGATION SYSTEM & ELECTRIC FENCE REPAIR ALLOWANCE LUMP SUM 1 5,000.00$5,000.00$0.34 1,700$1,700$ -$ 2503.503 8" PVC PIPE SEWER LIN FT 5600 50.00$280,000.00$5600 280,000$280,000$ 2503.503 12" RC PIPE SEWER DES 3006 CL V LIN FT 825 80.00$66,000.00$225 18,000$18,000$ 2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT 2750 85.00$233,750.00$2200 187,000$187,000$ 2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT 250 100.00$25,000.00$-$ 2503.503 24" RC PIPE SEWER DES 3006 CL V LIN FT 200 110.00$22,000.00$-$ 2503.503 36" RC PIPE SEWER DES 3006 CL V LIN FT 175 120.00$21,000.00$-$ 2503.503 42" RC PIPE SEWER DES 3006 CL V LIN FT 350 500.00$175,000.00$350 175,000$175,000$ 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 6 1,500.00$9,000.00$6 9,000$9,000$ 2503.602 CONNECT TO EXISTING MANHOLES (SAN)EACH 2 1,700.00$3,400.00$2 3,400$3,400$ 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 1,200.00$2,400.00$2 2,400$2,400$ 2503.602 CHANHASSEN 26" LID EACH 21 350.00$7,350.00$18 6,300$6,300$ 2503.603 CURED IN PLACE PIPE LINING (CIPP) (8" SANITARY)LIN FT 1800 120.00$216,000.00$-$ -$ 2504.602 HYDRANT EACH 10 7,500.00$75,000.00$10 75,000$75,000$ 2504.602 ADJUST GATE VALVE EACH 15 100.00$1,500.00$-$ 2504.602 6" GATE VALVE & BOX EACH 18 7,000.00$126,000.00$18 126,000$126,000$ 2504.602 8" GATE VALVE & BOX EACH 21 7,000.00$147,000.00$18 126,000$126,000$ 2504.602 1" CURB STOP & BOX EACH 69 700.00$48,300.00$69 48,300$48,300$ 2504.602 VALVE BOLT REPLACEMENT EACH 46 3,400.00$156,400.00$2 6,800$6,800$ 2504.603 1" TYPE PE PIPE LIN FT 1700 40.00$68,000.00$1700 28,000$28,000$ 2504.603 6" PVC WATERMAIN LIN FT 5800 90.00$522,000.00$5800 522,000$522,000$ 2504.603 8" PVC WATERMAIN LIN FT 680 130.00$88,400.00$680 88,400$88,400$ 2504.601 WATER SERVICES MISC ALLOWANCE LUMP SUM 1 30,000.00$30,000.00$1 30,000$30,000$ 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EACH 47 3,000.00$141,000.00$20 60,000$18 54,000$114,000$ 2506.502 CONST DRAINAGE STRUCTURE DES 72-4020 EACH 2 6,000.00$12,000.00$2 12,000$12,000$ 2506.502 CASTING ASSEMBLY EACH 45 850.00$38,250.00$2 1,700$3 2,550$4,250$ 2506.502 ADJUST FRAME & RING CASTING EACH 2 900.00$1,800.00$1 900$900$ 2506.602 REPAIR CATCH BASIN OR MANHOLE EACH 25 110.00$2,750.00$2 220$220$ 2506.602 SUMP SERVICE CONNECTION BOX EACH 6 300.00$1,800.00$3 900$900$ 2506.602 CHIMNEY SEAL EACH 25 350.00$8,750.00$21 7,350$7,350$ -$ 2511.601 LANDSCAPING ALLOWANCE LUMP SUM 1 10,000.00$10,000.00$0.34 34,000$34,000$ 2511.601 RAINGARDEN ALLOWANCE LUMP SUM 1 70,000.00$70,000.00$0.34 23,800$23,800$ -$ 2521.518 6" CONCRETE WALK SQ FT 1550 15.00$23,250.00$600 9,000$9,000$ 2521.518 3" BITUMINOUS WALK SQ FT 4200 2.00$8,400.00$-$ -$ 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 3300 22.00$72,600.00$2500 55,000$55,000$ 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 450 80.00$36,000.00$450 36,000$36,000$ 2531.603 CONCRETE CURB & GUTTER SURMOUNTABLE LIN FT 12200 28.00$341,600.00$10200 285,600$285,600$ 2531.618 TRUNCATED DOMES SQ FT 124 60.00$7,440.00$24 1,440$1,440$ -$ 361 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST PMP (STREET) SURFACE WATER CHANHASSEN STREET REHABILITATION - PROJECT 24-01 CHAN VIEW AREA CP24-01 SANITARY SEWER WATERMAIN TOTAL SECTION COST 2540.602 INSTALL COMBINED MAIL BOX EACH 4 300.00$1,200.00$-$ 2540.618 INSTALL BRICK PAVERS SQ FT 140 18.00$2,520.00$140 2,520$2,520$ -$ 2563.601 TRAFFIC CONTROL LUMP SUM 1 10,000.00$10,000.00$0.4 4,000$0.07 700$0.06 600$0.05 500$5,800$ -$ 2564.502 INSTALL SIGN TYPE C EACH 15 550.00$8,250.00$15 8,250$8,250$ -$ 2573.601 EROSION CONTROL ALLOWANCE LUMP SUM 1 35,000.00$35,000.00$0.34 11,900$11,900$ -$ -$ 2575.504 SODDING TYPE LAWN SQ YD 1600 22.00$35,200.00$1400 30,800$30,800$ 2575.505 SEEDING ACRE 2.00$-$ 2575.523 RAPID STABILIZATION METHOD 3 M GALLON 25.00$-$ 2575.604 HYDROMULCH W/SEED MIXTURE 25-151 SQ YD 1600 7.00$11,200.00$1400 9,800$9,800$ -$ 2582.503 24" SOLID LINE PAINT LIN FT 1100 6.00$6,600.00$1100 6,600$6,600$ 2582.518 CROSSWALK MULTI COMP GR IN (WR)SQ FT 600 10.00$6,000.00$100 1,000$1,000$ -$ $4,477,600 0.72 $447,800 $388,500 $5,313,900 $1,085,500 0.17 $108,600 $94,200 $1,288,300$717,900 $457,200 $385,100 0.06 $38,600 $33,500 $7,415,200 $6,247,900 1.00 $625,300 $542,000 PRORATED PERCENTAGE SOFT COSTS (ENGINEERING, GEOTECHNICAL, PERMITTING AND CONSTRUCTION MANAGEMENT) $2,402,400 0.38 $240,300 $208,500 $604,900 0.10 $60,500 $52,500 $2,851,200GRAND TOTAL COSTS CONSTRUCTION CONTINGENCY (10%) SUBTOTAL CONSTRUCTION COST (ROUNDED) 362 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST 2021.501 MOBILIZATION LUMP SUM 1 350,000.00$350,000.00$ 2101.502 CLEARING EACH 1 500.00$500.00$ 2101.502 GRUBBING EACH 2 250.00$500.00$ 2101.505 CLEARING ACRE 0.02 10,000.00$200.00$ 2101.505 GRUBBING ACRE 0.02 7,500.00$150.00$ 2104.502 REMOVE GATE VALVE & BOX EACH 23 400.00$9,200.00$ 2104.502 REMOVE HYDRANT EACH 10 800.00$8,000.00$ 2104.502 REMOVE DRAINAGE STRUCTURE EACH 10 110.00$1,100.00$ 2104.502 SALVAGE GATE VALVE & BOX EACH 49 500.00$24,500.00$ 2104.502 SALVAGE & REINSTALL SIGN EACH 15 275.00$4,125.00$ 2104.503 SAWING BITUMINOUS PAVEMENT LIN FT 240 5.00$1,200.00$ 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 490 3.00$1,470.00$ 2104.503 REMOVE WATER MAIN LIN FT 5100 18.00$91,800.00$ 2104.503 REMOVE SEWER PIPE (STORM)LIN FT 1200 16.00$19,200.00$ 2104.503 REMOVE CURB LIN FT 3800 5.00$19,000.00$ 2104.503 REMOVE CURB & GUTTER LIN FT 800 5.00$4,000.00$ 2104.503 REMOVE DRAINTILE LIN FT 500 5.00$2,500.00$ 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 575 20.00$11,500.00$ 2104.504 REMOVE CONCRETE PAVEMENT SQ YD 75 20.00$1,500.00$ 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 450 3.00$1,350.00$ 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 21500 6.00$129,000.00$ 2104.518 REMOVE BITUMINOUS WALK SQ FT 4200 1.00$4,200.00$ 2104.602 REMOVE MAIL BOX AND REMOVE MAIL BOX SUPPORT EACH 10 110.00$1,100.00$ 2104.618 SALVAGE BRICK PAVERS SQ FT 140 6.00$840.00$ 2105.601 POND EXCAVATION ALLOWANCE LUMP SUM 1 20,000.00$20,000.00$ 2105.607 STABILIZING AGGREGATE CU YD 10 50.00$500.00$ 2106.507 EXCAVATION - COMMON CU YD 23000 15.00$345,000.00$ 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 14500 20.00$290,000.00$ 2106.601 DEWATERING LUMP SUM 1 5,000.00$5,000.00$ 2112.603 SUBGRADE PREPARATION LIN FT 10000 2.00$20,000.00$ 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 60 175.00$10,500.00$ 2130.523 WATER M GALLON 120 55.00$6,600.00$ 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 8500 45.00$382,500.00$ 2215.504 FULL DEPTH RECLAMATION SQ YD 13000 5.00$65,000.00$ 2231.507 BITUMINOUS PATCHING MIXTURE SQ YD 100 50.00$5,000.00$ 2232.504 MILL BITUMINOUS SURFACE (2.0")SQ YD 800 4.00$3,200.00$ 2232.504 MILL BITUMINOUS SURFACE (2.5")SQ YD 11500 4.00$46,000.00$ 2301.602 DRILL & GROUT DOWEL BAR (EPOXY COATED)EACH 60 25.00$1,500.00$ CHANHASSEN STREET REHABILITATION - PROJECT 24-01 ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST 0.07 24,500$0.01 3,500$0.05 17,500$0.07 24,500$70,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 29 14,500$14,500$ -$ 240 1,200$1,200$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 660$660$ -$ -$ -$ -$ -$ -$ -$ 0.33 1,650$1,650$ -$ -$ -$ 20 3,500$3,500$ -$ 40 7,000$7,000$ -$ -$ -$ -$ -$ 100 5,000$5,000$ -$ 800 3,200$3,200$ 11500 46,000$46,000$ -$ -$ -$ SURFACE WATER SANITARY SEWER WATERMAIN LAREDO, DEL RIO, SANTA FE TOTAL SECTION COST CP24-01 PMP (STREET) 363 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST CHANHASSEN STREET REHABILITATION - PROJECT 24-01 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 6300 2.50$15,750.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3;C)TON 6300 98.00$617,400.00$ 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3;C)TON 4650 90.00$418,500.00$ 2501.502 36" RC PIPE APRON EACH 1 900.00$900.00$ 2502.503 4" PERF TP PIPE DRAIN LIN FT 900 25.00$22,500.00$ 2502.601 IRRIGATION SYSTEM & ELECTRIC FENCE REPAIR ALLOWANCE LUMP SUM 1 5,000.00$5,000.00$ 2503.503 8" PVC PIPE SEWER LIN FT 5600 50.00$280,000.00$ 2503.503 12" RC PIPE SEWER DES 3006 CL V LIN FT 825 80.00$66,000.00$ 2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT 2750 85.00$233,750.00$ 2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT 250 100.00$25,000.00$ 2503.503 24" RC PIPE SEWER DES 3006 CL V LIN FT 200 110.00$22,000.00$ 2503.503 36" RC PIPE SEWER DES 3006 CL V LIN FT 175 120.00$21,000.00$ 2503.503 42" RC PIPE SEWER DES 3006 CL V LIN FT 350 500.00$175,000.00$ 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 6 1,500.00$9,000.00$ 2503.602 CONNECT TO EXISTING MANHOLES (SAN)EACH 2 1,700.00$3,400.00$ 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 1,200.00$2,400.00$ 2503.602 CHANHASSEN 26" LID EACH 21 350.00$7,350.00$ 2503.603 CURED IN PLACE PIPE LINING (CIPP) (8" SANITARY)LIN FT 1800 120.00$216,000.00$ 2504.602 HYDRANT EACH 10 7,500.00$75,000.00$ 2504.602 ADJUST GATE VALVE EACH 15 100.00$1,500.00$ 2504.602 6" GATE VALVE & BOX EACH 18 7,000.00$126,000.00$ 2504.602 8" GATE VALVE & BOX EACH 21 7,000.00$147,000.00$ 2504.602 1" CURB STOP & BOX EACH 69 700.00$48,300.00$ 2504.602 VALVE BOLT REPLACEMENT EACH 46 3,400.00$156,400.00$ 2504.603 1" TYPE PE PIPE LIN FT 1700 40.00$68,000.00$ 2504.603 6" PVC WATERMAIN LIN FT 5800 90.00$522,000.00$ 2504.603 8" PVC WATERMAIN LIN FT 680 130.00$88,400.00$ 2504.601 WATER SERVICES MISC ALLOWANCE LUMP SUM 1 30,000.00$30,000.00$ 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EACH 47 3,000.00$141,000.00$ 2506.502 CONST DRAINAGE STRUCTURE DES 72-4020 EACH 2 6,000.00$12,000.00$ 2506.502 CASTING ASSEMBLY EACH 45 850.00$38,250.00$ 2506.502 ADJUST FRAME & RING CASTING EACH 2 900.00$1,800.00$ 2506.602 REPAIR CATCH BASIN OR MANHOLE EACH 25 110.00$2,750.00$ 2506.602 SUMP SERVICE CONNECTION BOX EACH 6 300.00$1,800.00$ 2506.602 CHIMNEY SEAL EACH 25 350.00$8,750.00$ 2511.601 LANDSCAPING ALLOWANCE LUMP SUM 1 10,000.00$10,000.00$ 2511.601 RAINGARDEN ALLOWANCE LUMP SUM 1 70,000.00$70,000.00$ 2521.518 6" CONCRETE WALK SQ FT 1550 15.00$23,250.00$ 2521.518 3" BITUMINOUS WALK SQ FT 4200 2.00$8,400.00$ 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 3300 22.00$72,600.00$ 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 450 80.00$36,000.00$ 2531.603 CONCRETE CURB & GUTTER SURMOUNTABLE LIN FT 12200 28.00$341,600.00$ 2531.618 TRUNCATED DOMES SQ FT 124 60.00$7,440.00$ ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST SURFACE WATER SANITARY SEWER WATERMAIN LAREDO, DEL RIO, SANTA FE TOTAL SECTION COST CP24-01 PMP (STREET) 1700 4,250$4,250$ -$ 1650 161,700$161,700$ .-$ -$ -$ -$ -$ 0.33 1,650$1,650$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1800 216,000$216,000$ -$ -$ -$ -$ -$ -$ 29 98,600$98,600$ -$ -$ -$ -$ 3 9,000$9,000$ -$ 8 6,800$13 11,050$17,850$ 1 900$900$ 12 1,320$1,320$ -$ -$ -$ 0.33 33,000$33,000$ 0.33 23,100$23,100$ -$ 200 3,000$3,000$ -$ -$ 200 4,400$4,400$ -$ -$ -$ -$ 364 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST CHANHASSEN STREET REHABILITATION - PROJECT 24-01 2540.602 INSTALL COMBINED MAIL BOX EACH 4 300.00$1,200.00$ 2540.618 INSTALL BRICK PAVERS SQ FT 140 18.00$2,520.00$ 2563.601 TRAFFIC CONTROL LUMP SUM 1 10,000.00$10,000.00$ 2564.502 INSTALL SIGN TYPE C EACH 15 550.00$8,250.00$ 2573.601 EROSION CONTROL ALLOWANCE LUMP SUM 1 35,000.00$35,000.00$ 2575.504 SODDING TYPE LAWN SQ YD 1600 22.00$35,200.00$ 2575.505 SEEDING ACRE 2.00$ 2575.523 RAPID STABILIZATION METHOD 3 M GALLON 25.00$ 2575.604 HYDROMULCH W/SEED MIXTURE 25-151 SQ YD 1600 7.00$11,200.00$ 2582.503 24" SOLID LINE PAINT LIN FT 1100 6.00$6,600.00$ 2582.518 CROSSWALK MULTI COMP GR IN (WR)SQ FT 600 10.00$6,000.00$ $7,415,200 $6,247,900 1.00 $625,300 $542,000 PRORATED PERCENTAGE SOFT COSTS (ENGINEERING, GEOTECHNICAL, PERMITTING AND CONSTRUCTION MANAGEMENT) GRAND TOTAL COSTS CONSTRUCTION CONTINGENCY (10%) SUBTOTAL CONSTRUCTION COST (ROUNDED) ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST SURFACE WATER SANITARY SEWER WATERMAIN LAREDO, DEL RIO, SANTA FE TOTAL SECTION COST CP24-01 PMP (STREET) 2 600$600$ -$ -$ 0.07 700$0.01 100$0.05 500$0.07 700$2,000$ -$ -$ -$ 0.33 11,550$11,550$ -$ -$ 50 1,100$1,100$ -$ -$ 50 350$350$ -$ -$ -$ -$ $743,100 0.12 $74,400 $64,500 $882,000 $138,300 0.02 $13,900 $12,000 $164,200 $246,000 0.04 $24,600 $21,400 $292,000 $20,800 0.00 $2,100 $1,900 $24,800 $338,200 0.05 $33,900 $29,400 $401,500 365 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST 2021.501 MOBILIZATION LUMP SUM 1 350,000.00$350,000.00$ 2101.502 CLEARING EACH 1 500.00$500.00$ 2101.502 GRUBBING EACH 2 250.00$500.00$ 2101.505 CLEARING ACRE 0.02 10,000.00$200.00$ 2101.505 GRUBBING ACRE 0.02 7,500.00$150.00$ 2104.502 REMOVE GATE VALVE & BOX EACH 23 400.00$9,200.00$ 2104.502 REMOVE HYDRANT EACH 10 800.00$8,000.00$ 2104.502 REMOVE DRAINAGE STRUCTURE EACH 10 110.00$1,100.00$ 2104.502 SALVAGE GATE VALVE & BOX EACH 49 500.00$24,500.00$ 2104.502 SALVAGE & REINSTALL SIGN EACH 15 275.00$4,125.00$ 2104.503 SAWING BITUMINOUS PAVEMENT LIN FT 240 5.00$1,200.00$ 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 490 3.00$1,470.00$ 2104.503 REMOVE WATER MAIN LIN FT 5100 18.00$91,800.00$ 2104.503 REMOVE SEWER PIPE (STORM)LIN FT 1200 16.00$19,200.00$ 2104.503 REMOVE CURB LIN FT 3800 5.00$19,000.00$ 2104.503 REMOVE CURB & GUTTER LIN FT 800 5.00$4,000.00$ 2104.503 REMOVE DRAINTILE LIN FT 500 5.00$2,500.00$ 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 575 20.00$11,500.00$ 2104.504 REMOVE CONCRETE PAVEMENT SQ YD 75 20.00$1,500.00$ 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 450 3.00$1,350.00$ 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 21500 6.00$129,000.00$ 2104.518 REMOVE BITUMINOUS WALK SQ FT 4200 1.00$4,200.00$ 2104.602 REMOVE MAIL BOX AND REMOVE MAIL BOX SUPPORT EACH 10 110.00$1,100.00$ 2104.618 SALVAGE BRICK PAVERS SQ FT 140 6.00$840.00$ 2105.601 POND EXCAVATION ALLOWANCE LUMP SUM 1 20,000.00$20,000.00$ 2105.607 STABILIZING AGGREGATE CU YD 10 50.00$500.00$ 2106.507 EXCAVATION - COMMON CU YD 23000 15.00$345,000.00$ 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 14500 20.00$290,000.00$ 2106.601 DEWATERING LUMP SUM 1 5,000.00$5,000.00$ 2112.603 SUBGRADE PREPARATION LIN FT 10000 2.00$20,000.00$ 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 60 175.00$10,500.00$ 2130.523 WATER M GALLON 120 55.00$6,600.00$ 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 8500 45.00$382,500.00$ 2215.504 FULL DEPTH RECLAMATION SQ YD 13000 5.00$65,000.00$ 2231.507 BITUMINOUS PATCHING MIXTURE SQ YD 100 50.00$5,000.00$ 2232.504 MILL BITUMINOUS SURFACE (2.0")SQ YD 800 4.00$3,200.00$ 2232.504 MILL BITUMINOUS SURFACE (2.5")SQ YD 11500 4.00$46,000.00$ 2301.602 DRILL & GROUT DOWEL BAR (EPOXY COATED)EACH 60 25.00$1,500.00$ CHANHASSEN STREET REHABILITATION - PROJECT 24-01 ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST 0.13 45,500$0.03 10,500$0.01 3,500$0.05 17,500$77,000$ -$ -$ -$ -$ -$ -$ 3 1,200$1,200$ -$ -$ 18 9,000$9,000$ -$ -$ 130 390$390$ -$ -$ -$ -$ 500 2,500$2,500$ -$ -$ -$ -$ 4200 4,200$4,200$ 4 440$440$ -$ -$ 1 20,000$20,000$ -$ -$ -$ -$ 0.33 1,650$1,650$ -$ 3400 6,800$6,800$ -$ 20 3,500$3,500$ -$ 40 7,000$7,000$ -$ -$ -$ 13000 65,000$65,000$ -$ -$ -$ -$ -$ -$ 48 1,200$1,200$ -$ STONE CREEK PMP (STREET) SURFACE WATER SANITARY SEWER WATERMAIN TOTAL SECTION COST CP24-01 366 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST CHANHASSEN STREET REHABILITATION - PROJECT 24-01 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 6300 2.50$15,750.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3;C)TON 6300 98.00$617,400.00$ 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3;C)TON 4650 90.00$418,500.00$ 2501.502 36" RC PIPE APRON EACH 1 900.00$900.00$ 2502.503 4" PERF TP PIPE DRAIN LIN FT 900 25.00$22,500.00$ 2502.601 IRRIGATION SYSTEM & ELECTRIC FENCE REPAIR ALLOWANCE LUMP SUM 1 5,000.00$5,000.00$ 2503.503 8" PVC PIPE SEWER LIN FT 5600 50.00$280,000.00$ 2503.503 12" RC PIPE SEWER DES 3006 CL V LIN FT 825 80.00$66,000.00$ 2503.503 15" RC PIPE SEWER DES 3006 CL V LIN FT 2750 85.00$233,750.00$ 2503.503 18" RC PIPE SEWER DES 3006 CL V LIN FT 250 100.00$25,000.00$ 2503.503 24" RC PIPE SEWER DES 3006 CL V LIN FT 200 110.00$22,000.00$ 2503.503 36" RC PIPE SEWER DES 3006 CL V LIN FT 175 120.00$21,000.00$ 2503.503 42" RC PIPE SEWER DES 3006 CL V LIN FT 350 500.00$175,000.00$ 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 6 1,500.00$9,000.00$ 2503.602 CONNECT TO EXISTING MANHOLES (SAN)EACH 2 1,700.00$3,400.00$ 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 1,200.00$2,400.00$ 2503.602 CHANHASSEN 26" LID EACH 21 350.00$7,350.00$ 2503.603 CURED IN PLACE PIPE LINING (CIPP) (8" SANITARY)LIN FT 1800 120.00$216,000.00$ 2504.602 HYDRANT EACH 10 7,500.00$75,000.00$ 2504.602 ADJUST GATE VALVE EACH 15 100.00$1,500.00$ 2504.602 6" GATE VALVE & BOX EACH 18 7,000.00$126,000.00$ 2504.602 8" GATE VALVE & BOX EACH 21 7,000.00$147,000.00$ 2504.602 1" CURB STOP & BOX EACH 69 700.00$48,300.00$ 2504.602 VALVE BOLT REPLACEMENT EACH 46 3,400.00$156,400.00$ 2504.603 1" TYPE PE PIPE LIN FT 1700 40.00$68,000.00$ 2504.603 6" PVC WATERMAIN LIN FT 5800 90.00$522,000.00$ 2504.603 8" PVC WATERMAIN LIN FT 680 130.00$88,400.00$ 2504.601 WATER SERVICES MISC ALLOWANCE LUMP SUM 1 30,000.00$30,000.00$ 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EACH 47 3,000.00$141,000.00$ 2506.502 CONST DRAINAGE STRUCTURE DES 72-4020 EACH 2 6,000.00$12,000.00$ 2506.502 CASTING ASSEMBLY EACH 45 850.00$38,250.00$ 2506.502 ADJUST FRAME & RING CASTING EACH 2 900.00$1,800.00$ 2506.602 REPAIR CATCH BASIN OR MANHOLE EACH 25 110.00$2,750.00$ 2506.602 SUMP SERVICE CONNECTION BOX EACH 6 300.00$1,800.00$ 2506.602 CHIMNEY SEAL EACH 25 350.00$8,750.00$ 2511.601 LANDSCAPING ALLOWANCE LUMP SUM 1 10,000.00$10,000.00$ 2511.601 RAINGARDEN ALLOWANCE LUMP SUM 1 70,000.00$70,000.00$ 2521.518 6" CONCRETE WALK SQ FT 1550 15.00$23,250.00$ 2521.518 3" BITUMINOUS WALK SQ FT 4200 2.00$8,400.00$ 2531.503 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 3300 22.00$72,600.00$ 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 450 80.00$36,000.00$ 2531.603 CONCRETE CURB & GUTTER SURMOUNTABLE LIN FT 12200 28.00$341,600.00$ 2531.618 TRUNCATED DOMES SQ FT 124 60.00$7,440.00$ ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST STONE CREEK PMP (STREET) SURFACE WATER SANITARY SEWER WATERMAIN TOTAL SECTION COST CP24-01 1900 4,750$4,750$ -$ 1900 186,200$186,200$ 1900 171,000$171,000$ -$ 1 900$900$ -$ 500 12,500$12,500$ 0.33 1,650$1,650$ -$ -$ 600 48,000$48,000$ 550 46,750$46,750$ 250 25,000$25,000$ 200 22,000$22,000$ 175 21,000$21,000$ -$ -$ -$ -$ 3 1,050$1,050$ -$ -$ -$ 15 1,500$1,500$ -$ 3 21,000$21,000$ -$ 15 51,000$51,000$ -$ -$ -$ -$ 2 6,000$4 12,000$18,000$ -$ 4 3,400$15 12,750$16,150$ -$ 11 1,210$1,210$ 3 900$900$ 4 1,400$1,400$ -$ 0.33 33,000$33,000$ 0.33 23,100$23,100$ -$ 750 11,250$11,250$ 4200 8,400$8,400$ -$ 600 13,200$13,200$ -$ 2000 56,000$56,000$ 100 6,000$6,000$ -$ 367 ITEM NO.ITEM DESCRIPTION UNIT TOTAL ESTIMATED QUANTITY UNIT COST TOTAL PROJECT COST CHANHASSEN STREET REHABILITATION - PROJECT 24-01 2540.602 INSTALL COMBINED MAIL BOX EACH 4 300.00$1,200.00$ 2540.618 INSTALL BRICK PAVERS SQ FT 140 18.00$2,520.00$ 2563.601 TRAFFIC CONTROL LUMP SUM 1 10,000.00$10,000.00$ 2564.502 INSTALL SIGN TYPE C EACH 15 550.00$8,250.00$ 2573.601 EROSION CONTROL ALLOWANCE LUMP SUM 1 35,000.00$35,000.00$ 2575.504 SODDING TYPE LAWN SQ YD 1600 22.00$35,200.00$ 2575.505 SEEDING ACRE 2.00$ 2575.523 RAPID STABILIZATION METHOD 3 M GALLON 25.00$ 2575.604 HYDROMULCH W/SEED MIXTURE 25-151 SQ YD 1600 7.00$11,200.00$ 2582.503 24" SOLID LINE PAINT LIN FT 1100 6.00$6,600.00$ 2582.518 CROSSWALK MULTI COMP GR IN (WR)SQ FT 600 10.00$6,000.00$ $7,415,200 $6,247,900 1.00 $625,300 $542,000 PRORATED PERCENTAGE SOFT COSTS (ENGINEERING, GEOTECHNICAL, PERMITTING AND CONSTRUCTION MANAGEMENT) GRAND TOTAL COSTS CONSTRUCTION CONTINGENCY (10%) SUBTOTAL CONSTRUCTION COST (ROUNDED) ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST ESTIMATED QUANTITY COST STONE CREEK PMP (STREET) SURFACE WATER SANITARY SEWER WATERMAIN TOTAL SECTION COST CP24-01 2 600$600$ -$ -$ 0.13 1,300$0.03 300$0.01 100$0.05 500$2,200$ -$ -$ -$ 0.33 11,550$11,550$ -$ -$ 150 3,300$3,300$ -$ -$ 150 1,050$1,050$ -$ -$ 500 5,000$5,000$ -$ $1,026,500 0.16 $102,700 $89,100 $1,218,300$797,400 $262,300 $38,200 $120,800 $67,200 $22,100 $3,300 $10,200 $58,300 $19,200 $2,800 $8,900 $671,900 $221,000 $32,100 $101,700 0.11 0.04 0.01 0.02 368 28 2024 Street Rehabilitation │ Feasibility Study January 2023 APPENDIX D PRELIMINARY ASSESSMENT ROLL 369 CHAN VIEW CHA N V I E WHURON AVEKOWA AVELAREDO DRGREAT PLAINS BLVDIROQUOIS STW 76TH ST SANTA FE TRAIL DEL RIO DR SANTA FE CIRGREAT PL A I N S C I R 78TH AVE 78TH AVE W 77TH STSANTA FE CIRASSESSMENT EXHIBIT DECEMBER 2023 CHANHASSEN CITY STREET REHABILITATION 370 STONE CREEK DR COULTER BLVDBLUFF VIEW CTCREEK VIEW CTANDREW CTSTONE CREEK DR ASSESSMENT EXHIBIT DECEMBER 2023 CHANHASSEN CITY STREET REHABILITATION 371 Chan View Area Property Assessment Property Number PIN Parcel Address Taxpayer Name Taxpayer Address Taxpayer City, ST ZIP PROPERTY TYPE TRIPS/DAY ASSESSMENT UNITS STREET ASSESSMENT 400 257900010 512 76TH STREET RACHEL M JEFFRIES 512 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $4,578 401 257900020 510 76TH STREET MARK STAY 510 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $4,578 402 257900030 508 76TH STREET JOHN F & SHARON A BEAR 508 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $4,578 403 257900040 506 76TH STREET ANNE T JESKE PO BOX 1041 CHANHASSEN, MN 55317-1041 SINGLE FAMILY 9 1 $4,578 404 257900050 504 76TH STREET KENNETH J & CHERYL R ANENSON 504 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $4,578 405 257900060 502 76TH STREET JOSEPH F & DELIA G WARNEKE 502 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $4,578 406 257900070 500 76TH STREET CHANHASSEN CITY PO BOX 147 CHANHASSEN, MN 55317-PUBLIC N/A 1 $4,578 407 253500070 412 76TH STREET GEORGE & BERNADINE J BENIEK 412 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY 9 1 $4,578 408 253500060 410 76TH STREET MOUNT OLIVET ROLLING ACRES 7200 ROLLING ACRES RD VICTORIA, MN 55386-SINGLE FAMILY 9 1 $4,578 409 253500050 408 76TH STREET JOHN MICHAEL WIEGAND 408 W 76TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 410 253500040 406 76TH STREET LISA JACOBS, JOSEPH JACOBS, MONICA JACOB 406 W 76TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 411 253500030 404 76TH STREET DALE & KRISTINA LARSEN 404 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY 9 1 $4,578 412 253500020 402 76TH STREET NANCY CAMPBELL 402 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY 9 1 $4,578 413 253500010 400 76TH STREET SANDOR L EORY 400 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY 9 1 $4,578 414 257900420 7603 LAREDO DRIVE ELAINE D BJORNSON 7603 LAREDO DR CHANHASSEN, MN 55317-9611 SINGLE FAMILY 9 1 $4,578 415 257900290 7602 KIOWA AVENUE RYAN BUYSSE 7602 KIOWA AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 416 257900300 7604 KIOWA AVENUE MITCHELL J BOOS PO BOX 467 CHANHASSEN, MN 55317-0467 SINGLE FAMILY 9 1 $4,578 417 257900310 7606 KIOWA AVENUE ANDREW KLINKNER 7606 KIOWA AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 418 257900320 7608 KIOWA AVENUE JAMES G & MARY ANN GUNVILLE PO BOX 842 CHANHASSEN, MN 55317-0842 SINGLE FAMILY 9 1 $4,578 419 257900330 7610 KIOWA AVENUE DENIS F & ELIZABETH A SCHMIEG 7610 KIOWA AVE CHANHASSEN, MN 55317-9606 SINGLE FAMILY 9 1 $4,578 420 257900340 7612 KIOWA AVENUE IVAN B & SELMA J PAYNE PO BOX 383 CHANHASSEN, MN 55317-0383 SINGLE FAMILY 9 1 $4,578 421 257900350 7614 KIOWA AVENUE RALPH & MARGARET A FUHRMAN PO BOX 232 CHANHASSEN, MN 55317-0232 SINGLE FAMILY 9 1 $4,578 422 257900140 7615 KIOWA AVENUE ALLEN J KREEMER 7615 KIOWA AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 423 257900150 7613 KIOWA AVENUE DREW O BAUMGARTNER PO BOX 520 CHANHASSEN, MN 55317-0520 SINGLE FAMILY 9 1 $4,578 424 257900160 7611 KIOWA AVENUE TODD C WILLIAMS 7611 KIOWA AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 425 257900170 7609 KIOWA AVENUE WILLIAM F JOHN 7609 KIOWA AVE CHANHASSEN, MN 55317-9606 SINGLE FAMILY 9 1 $4,578 426 257900180 7607 KIOWA AVENUE RAYMOND G AND ROSE A PEITZ REV TRUST PO BOX 744 CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 427 257900190 7605 KIOWA AVENUE TIMOTHY J & LISA A PESHEK 7605 KIOWA AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 428 257900200 7603 KIOWA AVENUE SHANNON MACK 7603 KIOWA AVE CHANHASSEN, MN 55317-9606 SINGLE FAMILY 9 1 $4,578 429 257900080 501 76TH STREET KENNETH C & DARCY N HALL PO BOX 215 CHANHASSEN, MN 55317-0215 SINGLE FAMILY 9 1 $4,578 430 257900090 7604 IROQUOIS REUBEN & SANDRA KELZENBERG FAMILY TRUST 7604 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 431 257900100 7606 IROQUOIS RICHARD L & RENEE F CARLSON 7606 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 432 257900110 7608 IROQUOIS DAVID A & TERESA L BOETTCHER 7608 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 433 257900120 7610 IROQUOIS JENNY LASSI 7610 IROQUOIS ST CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 434 257900130 500 CHAN VIEW PAUL ALLYN STIBAL 500 CHAN VIEW CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 435 253500260 7615 IROQUOIS KENNETH M & LAURA A LARSON PO BOX 783 CHANHASSEN, MN 55317-0783 SINGLE FAMILY 9 1 $4,578 436 253500270 7613 IROQUOIS MICHAEL P LUDKE 7613 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 437 253500271 7611 IROQUOIS LISA RAE O'SHAUGHNESSY-BRADY 21262 FLORAL BAY DR N FOREST LAKE, MN 55025-SINGLE FAMILY 9 1 $4,578 438 253500280 7609 IROQUOIS RED FLOP TRUST 7609 IROQUOIS ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 439 253500290 7607 IROQUOIS MICHELLE JUNE POWELL 7607 IROQUOIS ST CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 440 253500300 7605 IROQUOIS KELLY ENGEBRETSON 7605 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $4,578 441 253500310 7603 IROQUOIS EMILY NAGEL 7603 IROQUOIS ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 442 253500200 7602 HURON EDWARD B & LAURIE A HARKNESS 7602 HURON CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $4,578 ASSESSMENT - UNIT TOTAL PMP COST $2,861,000 ASSESSABLE TOTAL COST $1,144,400 372 443 253500210 7604 HURON KATHLEEN S FINGER 7604 HURON AVE CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $4,578 444 253500220 7606 HURON JAMES & JANET SCHINDLER 7606 HURON CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $4,578 445 253500230 7608 HURON LAUREN CARLSON 7608 HURON AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 446 253500240 7610 HURON ARLIS A BOVY 7339 FRONTIER TRL CHANHASSEN, MN 55317-9796 MULTI FAMILY 9 2 $9,155 449 253500150 7611 HURON ROBERT T & SUSAN J WELLIVER 7611 HURON AVE CHANHASSEN, MN 55317-MULTI FAMILY 9 2 $9,155 450 253500160 7609 HURON PAUL LEWIS 7609 HURON AVE CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $4,578 451 253500170 7607 HURON TROY ANDERSON 7607 HURON CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $4,578 452 253500180 7605 HURON LAURA LEE HEIM BAUMTROG PO BOX 296 CHANHASSEN, MN 55317-0296 SINGLE FAMILY 9 1 $4,578 453 253500190 7603 HURON CAITLIN MORRIS 7603 HURON AVE CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 454 253500080 7602 GREAT PLAINS BOULEVARD ANDREW C HAASE 7602 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $4,578 455 253500090 7604 GREAT PLAINS BOULEVARD JENNIFER L ROERICK 7604 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $4,578 456 253500100 7606 GREAT PLAINS BOULEVARD BRYCE MUIR 7606 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $4,578 457 253500110 7608 GREAT PLAINS BOULEVARD TRACY L & JANE M MESSER 7608 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $4,578 460 250123000 7601 GREAT PLAINS BOULEVARD MARK J ANDERSON 7601 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $4,578 461 250123300 7603 GREAT PLAINS BOULEVARD ROBERT SCOTT POLLOCK 7603 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $4,578 462 250123500 7605 GREAT PLAINS BOULEVARD DOUGLAS J SUEDBECK AND WENDY K SUEDBECK 7605 GREAT PLAINS BLVD CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 463 250123100 7607 GREAT PLAINS BOULEVARD WILLIAM P HANSON 7607 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $4,578 464 250122900 7609 GREAT PLAINS BOULEVARD RAYMOND J & LYNETTE M BLEDSAW 7609 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $4,578 465 250124100 304 77TH STREET BERNARD A & COLEEN M POIRIER 304 77TH ST W CHANHASSEN, MN 55317-9798 SINGLE FAMILY 9 1 $4,578 466 250124200 7616 FRONTIER TRAIL KAREN L ZELLER 7616 FRONTIER TRL CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 467 250500393 319 77TH STREET KEVIN GAFFORD 319 W 77TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 468 250500395 315 77TH STREET KELLI N SCHUTROP 315 W 77TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 469 250500400 311 77TH STREET PHYLLIS I GROFF 5516 GRAND AVE S MINNEAPOLIS, MN 55419-SINGLE FAMILY 9 1 $4,578 470 250500405 307 77TH STREET TODD KAMMEIJER 307 W 77TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 471 250500410 303 77TH STREET TRUST AGREEMENT OF HEATHER WALLES VAN BL303 W 77TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 472 250500411 301 77TH STREET CHERYL BLASCHUK 301 W 77TH ST CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 479 257900270 501 CHAN VIEW MARK & ROSE ANN SCHLENK PO BOX 145 CHANHASSEN, MN 55317-0145 SINGLE FAMILY 9 1 $4,578 480 257900260 503 CHAN VIEW MICHAEL MEYERS 503 CHAN VW CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 481 257900250 505 CHAN VIEW JACK GOGGINS 505 CHAN VW CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 482 257900240 507 CHAN VIEW DEAN HARLAN WALLENTINE 600 FOX HILL DR CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 483 257900230 509 CHAN VIEW DAVID & MEGAN L WOODS 509 CHAN VW CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 484 257900220 511 CHAN VIEW PAUL J OSEN 511 CHAN VW CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 485 257900210 513 CHANVIEW HAVLIK FAMILY TRUST AGMT 513 CHAN VIEW CHANHASSEN, MN 55317-SINGLE FAMILY 9 1 $4,578 447*253500250 440 CHAN VIEW AKINS CHANVIEW LLC 5416 W 70TH ST #8 EDINA, MN 55439-MULTI FAMILY 74 8 $36,621 448*253500140 420 CHAN VIEW AKINS CHANVIEW LLC 5416 W 70TH ST #8 EDINA, MN 55439-MULTI FAMILY 81 9 $41,198 458*253500121 7610 GREAT PLAINS BOULEVARD MELROSE PLACE II INC 7287 FAWN HILL RD CHANHASSEN, MN 55317-8435 MULTI FAMILY 81 9 $41,198 459*253500131 410 CHAN VIEW XENITH CAPITAL LLC 16715 12TH AVE N MINNEAPOLIS, MN 55447-MULTI FAMILY 81 9 $41,198 473*250500010 306 78TH STREET CHAPEL HILL ACADEMY 306 78TH STREET CHANHASSEN, MN 55317-9734 SCHOOL 420 5 $22,888 474B*251730030 400 78TH STREET COLONIAL SQUARE LLC 470 78TH ST W #260 CHANHASSEN, MN 55317-9745 COMMERCIAL 0 0 $0 475A*251730010 406 78TH STREET COLONIAL SQUARE LLC 470 78TH ST W STE 260 CHANHASSEN, MN 55317-4540 COMMERCIAL 648 72 $329,587 476*253500320 7720 GREAT PLAINS BOULEVARD JZTL COIN LAUNDRY LLC 1499 PINETREE TRL EAGAN, MN 55122-3725 COMMERCIAL 54 6 $27,466 477*253150010 425 CHAN VIEW HERITAGE PARK APARTMENTS 470 78TH ST W #260 CHANHASSEN, MN 55317-4547 MULTI FAMILY 45 45 $205,992 478*253500380 489 CHAN VIEW AKINS CHANVIEW LLC 5416 W 70TH ST #8 EDINA, MN 55439 MULTI FAMILY 81 9 $41,198 TOTALS:250 1,144,400$ NOTES: * SEE TRIP GENERATION BREAKDOWN FOR DETAILS 373 Laredo, Del Rio, Santa Fe Area Property Assessment Property Number PIN Parcel Address Taxpayer Name Taxpayer Address Taxpayer City, ST ZIP ASSESSMENT UNITS STREET ASSESSMENT - UNIT 200 251720010 586 78TH STREET CHANHASSEN RETAIL LTD PRTSHP 11428 ZION CIR BLOOMINGTON, MN 55437-3622 0 $0 201 250122200 600 78TH STREET STATE BANK OF CHANHASSEN PO BOX 80615 INDIANAPOLIS, IN 46280-0 $0 202 250122000 7730 LAREDO DRIVE AREA INVEST LLC 6525 CITY WEST PKWY EDEN PRAIRIE, MN 55344-0 $0 203 250122100 7610 LAREDO DRIVE CHANHASSEN CITY PO BOX 147 CHANHASSEN, MN 55317-2 $5,969 204 250125200 7600 LAREDO DRIVE IND SCHOOL DIST 112 11 PEAVEY RD CHASKA, MN 55318-2321 6 $17,907 205 257620020 621 SANTA VERA DRIVE SANTA VERA APARTMENTS LLC 7930 KERBER BLVD CHANHASSEN, MN 55317-2 $5,969 206 257900360 7615 LAREDO DRIVE JODY R BUNKELMAN 7615 LAREDO DR CHANHASSEN, MN 55317-9611 1 $2,984 207 257900370 7613 LAREDO DRIVE SHARON L EISCHENS PO BOX 852 CHANHASSEN, MN 55317-0852 1 $2,984 208 257900380 7611 LAREDO DRIVE BRANDON KARL WILLIAMS 7611 LAREDO DR CHANHASSEN, MN 55317-9611 1 $2,984 209 257900390 7609 LAREDO DRIVE CHARLES F LITTFIN 7609 LAREDO DR CHANHASSEN, MN 55317-9611 1 $2,984 210 257900400 7607 LAREDO DRIVE ANTHONY M & PATRICIA PIERI PO BOX 662 CHANHASSEN, MN 55317-0662 1 $2,984 211 257900410 7605 LAREDO DRIVE SACHA LIVING TRUST 6260 NEAR MOUNTAIN BLVD CHANHASSEN, MN 55317-9113 1 $2,984 300 258810520 516 DEL RIO DRIVE TRUST AGREEMENT OF KAROL K NIELSEN 516 DEL RIO DR CHANHASSEN, MN 55317-9785 1 $2,984 301 258810530 514 DEL RIO DRIVE GRANT GRIFFIN, MARY GRIFFIN, MARIA THERE 514 DEL RIO DR CHANHASSEN, MN 55317-1 $2,984 302 258810540 512 DEL RIO DRIVE TURPEN FAMILY WEALTH TRUST 512 DEL RIO DR CHANHASSEN, MN 55317-1 $2,984 303 258810550 510 DEL RIO DRIVE KAREN J JEAPES 510 DEL RIO DR CHANHASSEN, MN 55317-9785 1 $2,984 304 258810610 517 DEL RIO DRIVE THOMAS WILMER 517 DEL RIO DR CHANHASSEN, MN 55317-9770 1 $2,984 305 258810620 515 DEL RIO DRIVE WILBUR F & MILDRED AYDT TRUST 515 DEL RIO DR CHANHASSEN, MN 55317-9770 1 $2,984 306 258810630 513 DEL RIO DRIVE BRIAN P & JACQUELINE MCCARTHY 513 DEL RIO DR CHANHASSEN, MN 55317-9770 1 $2,984 307 258810640 511 DEL RIO DRIVE STEFAN SZALKIEWICZ 511 DEL RIO DR CHANHASSEN, MN 55317-1 $2,984 308 258810650 509 DEL RIO DRIVE MATTHEW R SPILANE 509 DEL RIO DR CHANHASSEN, MN 55317-1 $2,984 309 258810660 419 SANTA FE TRAIL MATTHEW ETHERIDGE 419 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,984 310 258810670 417 SANTA FE TRAIL KIA M PEKARNA 417 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,984 311 258800140 415 SANTA FE TRAIL SAMUEL O'HOWARD 415 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,984 312 258800150 413 SANTA FE TRAIL ROSS R & MARY JO KAMERUD 413 SANTA FE TRL CHANHASSEN, MN 55317-9780 1 $2,984 313 258800160 411 SANTA FE TRAIL MANDY S JOHANSEN 411 SANTA FE TRL CHANHASSEN, MN 55317-9791 1 $2,984 314 258800170 409 SANTA FE TRAIL WILLIAM BRANDT 409 SANTA FE TRL CHANHASSEN, MN 55317-9791 1 $2,984 315 258800180 407 SANTA FE TRAIL KATSIARYNA KRUHLIK 407 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,984 316 258800190 405 SANTA FE TRAIL RONALD L & PATRICIA A MIELKE 405 SANTA FE TRL CHANHASSEN, MN 55317-9791 1 $2,984 317 258800200 403 SANTA FE TRAIL RICHARD E & KATHIE ENGELHARDT 403 SANTA FE TRL CHANHASSEN, MN 55317-9765 1 $2,984 318 258800210 401 SANTA FE TRAIL STEVEN W & BETTY M JORGENSON 401 SANTA FE TRL CHANHASSEN, MN 55317-9765 1 $2,984 319 258800010 424 SANTA FE CIRCLE KRISTA SCHULTE 424 SANTA FE CIR CHANHASSEN, MN 55317-9792 1 $2,984 320 258800020 422 SANTA FE CIRCLE BONN H & VERNELLE E CLAYTON 422 SANTA FE CIR CHANHASSEN, MN 55317-9792 1 $2,984 321 258800030 420 SANTA FE CIRCLE DAVID B & BONNIE L MILLER 420 SANTA FE CIR CHANHASSEN, MN 55317-9792 1 $2,984 322 258800040 418 SANTA FE CIRCLE JESSICA ROJAS 418 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,984 323 258800050 416 SANTA FE CIRCLE RYAN KELLEY 416 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,984 324 258800060 414 SANTA FE TRAIL JOSEPH COX 414 SANTA FE TRL CHANHASSEN, MN 55317-9780 1 $2,984 325 258800070 412 SANTA FE TRAIL STACY D KATSIYIANNIS 412 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,984 326 258800080 410 SANTA FE CIRCLE JOHN A & ANN E CURTIS 410 SANTA FE CIR CHANHASSEN, MN 55317-9786 1 $2,984 327 258800090 408 SANTA FE CIRCLE MARK D PATTERSON 408 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,984 328 258800100 406 SANTA FE CIRCLE DAVID G & KRISTI L HANS 406 SANTA FE CIR CHANHASSEN, MN 55317-9786 1 $2,984 329 258800110 404 SANTA FE CIRCLE THOMAS P & DIANE K LENTZ PO BOX 693 CHANHASSEN, MN 55317-0693 1 $2,984 330 258800120 402 SANTA FE CIRCLE KEVIN DELELOZIER 402 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,984 331 258800130 400 SANTA FE TRAIL DAVID J & BARBARA HOWE 400 SANTA FE TRL CHANHASSEN, MN 55317-9765 1 $2,984 332 250800250 7554 GREAT PLAINS BOULEVARD RICHARD & ANN MARIE HAGSTROM 7554 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9680 1 $2,984 333 250800270 7552 GREAT PLAINS BOULEVARD THOMAS V & NANCY G MANARIN 7552 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9680 1 $2,984 334 253890010 7550 GREAT PLAINS BOULEVARD JON A & ELIZABETH NYLAND 7550 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9680 1 $2,984 335 252920010 7551 GREAT PLAINS BOULEVARD CODY FLEISCHFRESSER 7551 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9681 1 $2,984 336 252920020 7555 GREAT PLAINS BOULEVARD BRIAN D RAMSAY 7555 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9681 1 $2,984 337 250800170 7561 GREAT PLAINS BOULEVARD MARK A HAUKOOS 7561 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9681 1 $2,984 54 $161,160 ASSESSMENT - UNIT TOTAL PMP COST $402,900 ASSESSABLE TOTAL COST $161,160 374 Stone Creek Area Property Assessment Property Number PIN Parcel Address Taxpayer Name Taxpayer Address Taxpayer City, ST ZIP PROPERTY TYPE ASSESSMENT UNITS STREET ASSESSMENT - UNIT 119 252560250 1910 BLUFF VIEW COURT JAMES ROLLINS 1910 BLUFF VIEW CT CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 106 252560380 1913 CREEKVIEW COURT LEON RODRIGUEZ 1913 CREEK VIEW CT CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 107 252560370 1924 CREEKVIEW COURT MICHAEL D & LAURA F WOELFEL 1924 CREEKVIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $5,136 105 252560390 1927 CREEKVIEW COURT MICHAEL L SANDELL 1927 CREEK VIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $5,136 118 252560260 1929 BLUFF VIEW COURT ANDY J MARTINSON 1929 BLUFF VIEW CT CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 120 252560240 1930 BLUFF VIEW COURT LEIF C GUNDERSON 1930 BLUFF VIEW CT CHANHASSEN, MN 55317-7421 SINGLE FAMILY 1 $5,136 108 252560360 1944 CREEKVIEW COURT WILLIAM BURTON 1944 CREEKVIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $5,136 104 252560400 1947 CREEKVIEW COURT ELIZABETH PROVINZINO 1947 CREEKVIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $5,136 ASSESSABLE LENGTH FACTOR: 121 252560230 1950 BLUFF VIEW COURT CHARLES N ARNFELT 1950 BLUFF VIEW CT CHANHASSEN, MN 55317-7421 SINGLE FAMILY 1 $5,136 NON-ASSESSABLE LENGTH (FT):770 125 252560190 8080 STONE CREEK DRIVE DAVID VANDENBOOM 8080 STONE CREEK DR CHANHASSEN, MN 55317-7419 SINGLE FAMILY 1 $5,136 TOTAL PROJECT LENGTH (FT):3,350 124 252560200 8090 STONE CREEK DRIVE CHRISTOPHER M VERNIER 8090 STONE CREEK DR CHANHASSEN, MN 55317-7419 SINGLE FAMILY 1 $5,136 147 252560010 8091 STONE CREEK DRIVE DANIEL E & KAREN K TRUE 8091 STONE CREEK DR CHANHASSEN, MN 55317-7419 SINGLE FAMILY 1 $5,136 123 252560210 8108 STONE CREEK DRIVE BRANDT M JORGENSEN 8108 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 146 252560020 8117 STONE CREEK DRIVE ANTHONY JAMES FRIBERG 8117 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 144 252560030 8123 STONE CREEK DRIVE BRIAN D & ELIZABETH J GUTHRIE 8123 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 122 252560220 8126 STONE CREEK DRIVE ANDREW D EVAVOLD 8126 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 145 252560040 8129 STONE CREEK DRIVE MICHAEL J & DARLENE M LEONARD 8129 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 143 252560050 8135 STONE CREEK DRIVE CHAD E & LINDA S NELSON 8135 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 142 252560060 8141 STONE CREEK DRIVE GREG D & BETH M MEISEL 8141 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 141 252560070 8151 STONE CREEK DRIVE JEFFREY D NELSON 8151 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 140 252560080 8161 STONE CREEK DRIVE DAVID E BENSON 8161 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 117 252560270 8162 STONE CREEK DRIVE RYAN FARRELL 8162 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 116 252560280 8180 STONE CREEK DRIVE ALAN SMOLA 8180 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 139 252560090 8181 STONE CREEK DRIVE GLEN P & REBECCA A GAUERKE 8181 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 115 252560290 8198 STONE CREEK DRIVE SCOTT ALAN JESSE 8198 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $5,136 138 252560100 8201 STONE CREEK DRIVE RICHARD M GORRA 8201 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 126 252570040 8401 STONE CREEK DRIVE JOHN R STROM 8401 STONE CREEK DR CHANHASSEN, MN 55317-7422 SINGLE FAMILY 1 $5,136 114 252560300 8216 STONE CREEK DRIVE KATHLEEN MARCELLA ALTON 8216 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 137 252560110 8229 STONE CREEK DRIVE JON S & LORI A DAY 8229 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 113 252560310 8230 STONE CREEK DRIVE JEFFREY MORD 8230 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 112 252560320 8244 STONE CREEK DRIVE STEVEN B & PENNY J STORO 8244 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 136 252560120 8249 STONE CREEK DRIVE CHRISTIAN PAESE 8249 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 111 252560330 8258 STONE CREEK DRIVE PAUL J SCHNEIDER 8258 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 135 252560130 8269 STONE CREEK DRIVE DAWN FIELDS 8269 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 110 252560340 8272 STONE CREEK DRIVE PAUL E & BARBARA D BOWMAN 8272 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 109 252560350 8286 STONE CREEK DRIVE ALAN M & TERESA Y JOHNSON 8286 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 134 252560140 8289 STONE CREEK DRIVE MICHAEL D GROSHENS 8289 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 133 252560150 8297 STONE CREEK DRIVE SEAN HARVEY 8297 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 132 252560160 8305 STONE CREEK DRIVE RAQUEL NAVARRSKI 8305 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 131 252560170 8325 STONE CREEK DRIVE JAMES E JOYCE III 8325 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $5,136 130 252560180 8345 STONE CREEK DRIVE PATRICK KLETT 8345 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $5,136 103 252560410 8348 STONE CREEK DRIVE CHAVIVAN LERDGIDKJON 8348 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $5,136 129 252570010 8369 STONE CREEK DRIVE PETER & LEAH SWARTZBAUGH 8369 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $5,136 102 252560420 8372 STONE CREEK DRIVE SANDRA J HOUCK 8372 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $5,136 128 252570020 8377 STONE CREEK DRIVE LYNN M GOSSFELD 8377 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $5,136 127 252570030 8381 STONE CREEK DRIVE NATHAN SLINDE 8381 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $5,136 101 252560430 8384 STONE CREEK DRIVE RANDY & KATE MORONEY 8384 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $5,136 100 252560440 8400 STONE CREEK DRIVE NATHAN & SARA EXSTED 8400 STONE CREEK DR CHANHASSEN, MN 55317-7422 SINGLE FAMILY 1 $5,136 TOTALS 48 $246,509 NOTES: *THE STONE CREEK PROJECT AREA WAS ASSESSED BASED ON AN EQUIVALENT ASSESSABLE LENGTH FACTOR. TOTAL PMP COST $800,200 ASSESSMENT - UNIT $246,509 ASSESSABLE TOTAL COST* ASSESSMENT FACTOR: EQUATION: 1-(NON-ASSESSABLE LENGTH/TOTAL LENGTH)0.77 375 Streets - 2024 Street Improvements Overview Request Owner Charlie Howley, PW Director/City Engineer Department Annual Pvmnt Mgmt Contracted Type Capital Improvement Project Number ST-012-2024 Description The 5-year Capital Pavement Management Plan identies the planned streets for the next ve years. The Plan is updated every fall to review priorities and needs, but generally intends to keep the overall condition index (OCI) average across all streets at 70 or higher. The City uses a Pavement Management System in Cartegraph to monitor the condition of City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects exited the life of the street. In cases when utilities or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project, scope of work, costs, and assessments. The City has an Assessment Policy that identies what and how much of the project is assessed to beneting properties. The 2024 project is a full reconstruction project. Details Type of Project Reconstruction 376 Capital Cost Breakdown Capital Cost FY2024 Total Engineering $800,000 $800,000 Construction/Maintenance $7,340,000 $7,340,000 Total $8,140,000 $8,140,000 Capital Cost FY2024 Budget $8,140,000 Total Budget (all years) $8.14M Project Total $8.14M Capital Cost by Year Construction/Maintenance Engineering 2024 $8,140,000.00 $0 $2M $4M $6M $8M Capital Cost for Budgeted Years TOTAL $8,140,000.00 Construction/Maintenance (90%)$7,340,000.0 Engineering (10%)$800,000.00 377 Funding Sources Breakdown Funding Sources FY2024 Total Streets - PMP Funds $2,900,000 $2,900,000 Streets - PMP Assessments $1,935,000 $1,935,000 Utility Fund - Water $855,000 $855,000 Utility Fund - Sewer $670,000 $670,000 Utility Fund - SW Mgmt $1,780,000 $1,780,000 Total $8,140,000 $8,140,000 Funding Sources FY2024 Budget $8,140,000 Total Budget (all years) $8.14M Project Total $8.14M Funding Sources by Year Streets - PMP Assessments Streets - PMP Funds Utility Fund - Sewer Utility Fund - SW Mgmt Utility Fund - Water 2024 $8,140,000.00 $0 $2M $4M $6M $8M Funding Sources for Budgeted Years TOTAL $8,140,000.00 Streets - PMP Assessments (24%)$1,935,000.00 Streets - PMP Funds (36%)$2,900,000.00 Utility Fund - Sewer (8%)$670,000.00 Utility Fund - SW Mgmt (22%)$1,780,000.00 Utility Fund - Water (11%)$855,000.00 378 Page 1 of 2 CITY OF CHANHASSEN ASSESSMENT POLICY Last updated January 2022 The City of Chanhassen’s Assessment Policy is intended to provide general direction to City Staff and their consultants in preparation of assessment rolls to ensure fair and consistent treatment of all properties within the City that are subject to an assessment. This document will also be used to educate and explain to property owners about the Policy. All assessments shall follow the process outlined in Minnesota State Statues, Chapter 429, which gives the City the legal authority to assess property. This Policy may not apply in all circumstances, at which time the City Council may direct staff to determine an alternate assessment methodology. All benefiting properties that currently have access, or may have future access, to the public street being reconstructed or rehabilitated shall be included in the assessment roll. This includes property with a shared driveway or private street access to the public street, except where said private street meets applicable criteria to allow for a reduced or no assessment. Applicable criteria includes whether the private street has standard street width, section, and turn-around. There are various ways to calculate assessments, typically done based on the number of parcels, an area, or linear foot calculation. The City shall use the calculation method that creates a reasonable distribution of assessments across the entire roll. When more than one “neighborhood” is contained within the same project, the assessment shall be calculated per each neighborhood, rather than the total project. Public property, private associations, and non-profits will be included in the calculations. Commercial, Medium, and High Density Residential property shall be assessed based on a reasonable determination of vehicular traffic generated. NEW CONSTRUCTION: 100% assessed to all benefitting properties. New construction is typically paid for by the development itself and therefore not formally assessed. In some instances, the City will undertake proactive installation of public utilities to unserved areas and then assess the benefiting properties for the added service. In other instances properties may petition the City directly for the installation of the public improvement. Assessable Costs Include: • Construction of a new public street, trail and/or sidewalk. • Installation of public water main, storm sewer and/or sanitary sewer system, including appurtenances (structures, valves, hydrants, lift stations, etc.), where it did not previously exist. • Indirect costs (design, legal, and administration fees). Notes: • Oversizing of streets and utilities beyond what is needed for the development itself, are paid for by the City and are typically not assessed. RECONSTRUCTION/REHABILITATION: 40% assessed to all benefitting properties Assessable Costs Include: • Pavement associated with public streets, trails and/or sidewalks. This includes draintile, geotechnical (soil corrections, etc.), and other improvements needed to support the function of the pavement structure. • Curb and gutter, including curb impacted solely by utility improvements. • Driveway pavement directly affected by the project work. • Multi-Modal improvements such as ADA ramps and actuated pedestrian crossings such as Rectangular Rapid- Flashing Beacons (RRFB’s). 379 Page 2 of 2 • Signing and stripping. • Retaining walls required within the Right-of-Way. • Tree removal and/or landscaping improvements directly affected by the project work. • Applicable percentage of indirect costs (design, legal, and admin fees). Notes: • Rehabilitation is typically defined as mill and overlay and/or full depth reclamation activities. • If a residential property benefits from a collector street, the assessment amount shall be based on an equitable formula compared to a typical local roadway, including normalizing to a 31-foot wide street, street section, and other applicable factors. • Pavement projects on streets that provide direct access to Chanhassen property(s) that are being implemented by an adjacent municipality shall not be assessed to the Chanhassen property(s) unless the adjacent municipality is assessing the benefitting property in their jurisdiction as part of the project. • Replacement or repair of existing public water main, storm sewer and/or sanitary sewer shall not be assessed. The City will pay 100% of these improvement costs out of the associated enterprise fund. REGULAR MAINTENANCE: Benefiting properties are not assessed • Activities Include: Pavement patching, pothole filling, crack sealing, chip sealing, sealcoating, and re-stripping. ASSESSMENT PAYMENT OPTIONS • Assessments can be paid in full up front with no charge, or added to annual property taxes with interest. • If elected to be added to annual property taxes, the balance can be paid off at any time during the term if later requested by the property owner. • Interest will be charged to property owners who choose to not pay their assessments in full by November 15th in the year the special assessment is levied. The interest rate will be equal to the average interest cost of the City’s most recent bond issue plus 2%. If the City has not issued bonds in the past year, the City will use the current municipal bond index rate for AAA rated issuers at the time the special assessment is approved. • Unless approved otherwise by the City Council, the maximum financing term for assessments shall be as follows: o $0-$500 1 year o $501-$2,500 5 years o $2,501-$5,000 8 years o $5,001 and above 10 years The City has developed a Frequently Asked Questions (FAQ) document addressing the most common questions concerning assessments. The FAQ document can be found on the City’s website. 380 G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 1 of 2 What are assessments? Assessments are charges to benefiting properties utilized to help finance an improvement project. In Chanhassen and most metro area cities, assessments are used to help finance street reconstruction and rehabilitation projects. These projects are programmed via the Pavement Management Program (PMP). Minnesota State Statutes, Chapter 429, allows the City the authority to assess for projects. Who is assessed for a street improvement project? Owners of property that directly access a public street, or that have a private driveway that has access to a public street, or that have potential future access within the project area are assessed. These properties are determined to be “benefitting properties” and are assessed a cost based on the City’s Assessment Policy. Does the City have an Assessment Policy? Yes. It can be found on the City’s website at this location: https://www.ci.chanhassen.mn.us/432/Assessment-Policy The City started assessing for street improvements in 1993. The Policy was last updated in January 2022. For the construction of a new public streets or public utilities, 100% of the cost is assessed to the benefitting properties. For an improvement project of an existing street, 40% of the cost is assessed to the benefitting properties and the City pays 60% of the street improvement cost. 100% of the public storm sewer, sanitary sewer and water main costs associated with the project are paid by the associated utility enterprise funds and are not included in the cost assessed to the benefitting properties. Why does the City assess for street improvement projects? Why doesn’t the City pay 100% of the project cost? Public streets are part of the City’s Multi-Modal transportation system to provide access to all residents. The City acknowledges the system benefit of a street project by paying 60% of the project cost. Benefitting properties use the roads to get to and from their property on a daily basis, which is why they are assessed 40% of the street project cost. When someone buys a new home in a new subdivision, the cost to construct the new infrastructure was incorporated into the purchase price of the home and property by the Developer and thus was the initial assessment to the property. When is the assessment amount determined? An estimate of the assessment is calculated with the Feasibility Study, which is typically completed six months to a year before a project begins. The final assessment amount is based on the lowest responsible bid amount and is set by City Council at the assessment hearing, CITY OF CHANHASSEN FAQs: ASSESSMENTS 381 G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 2 of 2 which typically occurs in April or May of the construction year. Properties being assessed for the project are notified of the assessment hearing formally by US mail, but the process is also communicated by the City via its website, public open houses, the Chanhassen Connection, social media, and at City Council meetings. What are the payment options for assessments? Please refer to the timeline below for payment options. The City does not accept partial payments of the assessment. Assessment Hearing & final assessment amount is determined and the Assessment Roll is adopted Payments received by this date are not charged interest Payments received by this date are charged the interest that has accrued from the date the Assessment Roll is adopted Annual payments to the assessment are paid with your property taxes. Interest is collected each year based on the outstanding principle owed on the assessment April or May (typically) 90 days after the Assessment Roll is adopted End of the year Term of the assessment* *You can pay off an assessment after it has been certified to your property taxes. The City of Chanhassen Finance Department will calculate the payoff amount, which will include the interest. The Term is based on a tiered amount found in the Policy. Why does the City charge interest on assessments? The City finances the entire project cost until all the assessments have been paid. The interest charged on assessments is the rate the City pays for the bonding (as of the date of the assessment) plus 2%. The interest charged is calculated as simple interest and not a compound interest. Benefitting property owners are encouraged to consult private financial institutions for other ways that can be used to pay off the assessment. This allows the property owner the ability to negotiate the term and interest rates within the competitive market and may have some tax advantages. What does the Franchise Fees Pay for? The Franchise Fees (passed in 2018) help pay for the City’s cost of the project. In lieu of Franchise Fees, the annual property tax levy would have to be adjusted to fund the overall Pavement Management Program (PMP). How can I provide input on the project and the planned improvements? A couple ways: 1. The City and their design consultants typically hold 2 public open houses during the project implementation process. You can attend one or both of these and verbally discuss the project or provide written comments on a comment card at those meetings. 2. Call the City’s Engineering Department at (952) 227-1160 and talk to one of the staff working on the project. 3. E-mail the City’s Engineering Department at Engineering@ci.chanhassen.mn.us and provide your comments or concerns. 382 383 Memorandum To:24-01 File From:George Bender, Assistant City Engineer CC: Date:January 5, 2024 Re:24-01 Open House Feedback Summary • 36 residents attended the Open House meeting. 31 were from the Chan View and Laredo/Del Rio/Santa Fe areas. 5 were from the Stone Creek area. 8 comment cards were received and a few surveys were received. 29 surveys have been received to date. 10 residents expressed interest in the private property I/I grant program. 5 residents expressed interest in a rain garden program. What feedback was received: • Property owners along Laredo consistently don’t believe this street needs to be rehabilitated and they shouldn’t have to absorb another assessment 16-17 years after they were just assessed $6,800 for the 2008 project. Between 2008 and the proposed 2024 project they are being assessed a total of ~$10,000. This was discussed in general from many perspectives and angles. • The traffic volume along Laredo isn’t due to the residents … it’s the school and surrounding area. They shouldn’t have to pay for the street deteriorating due to this volume. • Property owners along Santa Fe were split on whether the street should be rehabilitated. A few were against it since it was reconstructed in 2004 but several other residents agreed now was a good time and were understanding of the pavement management logic. • In a conversation I had with 422 Santa Fe Cir on the phone prior to the open house regarding the proposed street rehabilitation. Explaining the pavement management approach in conjunction with an explanation of how the assessment policy is applied and calculated helped the proposed rehabilitation made sense to her. Information relative to the Larado/Del Rio/Sante Fe area being completely separate from the Chan View area from a calculation perspective was an important point in this discussion. 384 • Garage / driveway drainage issue at 513 Chan View. • Lots of drainage concerns in general in the Chan View area. A couple brought up the backyard swale between Larado and Kiowa. • General questions related to curb type, standard street sections, planned widths, etc. • General opposition to a sidewalk on the south side of Chan View. Residents spoken to that reside on the south side of Chan View thought if it is installed it should go on the north side of the street. Neighborhood residents in general were approximately 50/50 on whether a sidewalk should be installed or not. A few were really supportive of it primarily from the perspective of safety. A little surprisingly – residents didn’t consistently mention opposition to the sidewalk from a cost perspective. • The sidewalk segment on the east side of Great Plains adjacent to Chapel Hill Academy was generally thought to be a reasonable addition to fill the gap. • Concern regarding the traffic volume on Chan View during peak drop-off and pick-up times relative to the schools. • General questions about rain gardens and what their purpose would they serve. • General questions about the maintenance requirements of the rain gardens and how the potential offset to the assessemnt would work and how much. • Concerns about elderly residents having to maintain the rain gardens – some people did not understand that this was a volunteer program. • Comment to outline maintenance needs of rain gardens in further outreach. Some residents would prefer that the city take over maintenance. • Questions related to sanitary sewer main & watermain replacement. The possibility of lead water service lines was raised. A few residents brought up the CIPP lining that was performed in the past. • Coordination regarding the July 4 parade staging and routing was a consistent question. The response was we are aware of this and homecoming as well. In addition, the response also mentioned we could figure this out during the final design process by specifying construction phasing. 385 • Garbage collection – Chan View residents inquired about organized garbage collection in order to lessen the deterioration to the roadway network. • Questions related to the private I/I grant program and initial televising. • Concerns about the site line/ safety of the intersection of Sante Fe Trail and Sante Fe Cir W. Potentially a bush in the way located within the ROW. • General drainage concerns with swales located in the back of properties between Laredo and Kiowa and between Kiowa and Iroquois. Preference from residents to add in strutures to drain back yard swales. • Resident requested that the sump catch basins get cleaned out and maintained. They tend to carry an unpleasant smell throughout the summer if not cleaned. • There were multiple requests to televise sanitary sewer services throughout the project area. • There are multiple requests from property owners to connect private draintile and sump lines into the City draintile as a part of the project. • Access questions during construction. • Invisible dog fence, sprinkler system, landscaping, and tree concerns. • Discussed with multiple residents the newly introduced Private Property Infiltration and Inflow Grant Program. Most all were interested and appreciated the opportunity the grant program was providing to residents. 10 residents provided their contact information for the preliminary sign- up sheet for the program. 386