2a Dogwood-Tanadoona Improvement Project: Special Assessment Hearing
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
VfflW.ci .chanhassen.mn. us
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MEMORANDUM
Paul Oehme, Director of Public Works/City Engineer V; 0 .
TO:
FROM:
Alyson Fauske, Assistant City Engineer ()d' ()~
June 11, 2007
DATE:
SUBJECT:
Dogwood/Tanadoona Street Improvement Project No. 06-06: Special
Assessment Hearing
REQUESTED ACTION (Simple Majority Vote Required)
Staff requests the City Council consider a resolution adopting the DogwoodlTanadoona
Improvement Project Assessment Roll.
POLICY DECISION/ACTION TO BE CONSIDERED
Prior to the completion of the public hearing, any property owner wishing to object to their
assessment must file a signed written objection or they waive their right to appeal. The
Council may accept or reject the assessment roll as presented or modify the assessment
amount.
BACKGROUND
On November 13, 2006, Council officially authorized Kimley-Hom to prepare the feasibility
report. This was the same feasibility report paid for by a property owner in February, 2006.
On January 22, 2007, Council approved the preliminary plat of The Arbors, the proposed
development south of Dogwood Road and west of West 78th Street, contingent upon the
approval and construction of City Project 06-06.
On March 12, 2007, Council held the public hearing and authorized the preparation of plans
and specifications.
On March 26, 2007, Council approved the plans and specifications and authorized the ad for
bid.
On M~y 11,2007, bids were opened.
On May 14, 2007, Council called the assessment hearing.
On June 6, 2007, a neighborhood meeting was held.
ASSESSMENT HEARING PROCEDURE
Staff will provide a brief explanation of the work along with the proposed assessment
amount. Any issues that the City Council wishes to discuss regarding the project financing is
appropriate during the public hearing portion of the project. Public testimony should be
The City of Chanhassen · A growing cpmmunitv withoclean..l~kes, ouaiity schools, a.cha[JlJinn rlowntowl1 thrivina businesses, winding trails, and beautiful parks. A great place to live, work, and play.
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DogwoodlTanadoona Special Assessment Hearing
June 11,2007
Page 2
received for the project. The property owners should be reminded that they must file a written objection with
the City either prior to or during the actual project hearings. Objections after the public hearing are invalid.
The assessment objection is a request by the property owner for the Council to review the assessment amount.
Staff may have an immediate response to individual comments, or in some circumstances, the objection
should be received and referred to staff for investigation. The remaining assessment roll should be adopted.
. If the City Council feels the objections cannot be addressed immediately, a report will be presented to Council
on all objections on that particular project at the next City Council meeting. Council should adopt the
remaining assessment roll at that time in order for the process to stay on schedule. If there are no objections
filed, or if Council feels confident staff's investigation will not result in any changes being made to the
assessment roll, a motion by the City Council adopting the assessment roll as prepared is needed for the
project.
ASSESSMENT OBJECTIONS
Objections may be filed up to and at the public hearing. At the time of this submittal, no written objections
have been filed. If any written objections are received in the interim prior to the Council meeting, they will
be provided to the Council at the public hearing. Staff comments and recommendations will also be provided
at the public hearing. The City Council may choose to adopt staff recommendation or revise the assessment
roll. If additional objections are filed either prior to or at the hearing, they should be received and if necessary
referred to staff for investigation and resolution.
SUMMARY OF ASSESSMENT PROJECT
Dogwood Road and Tanadoona Drive are currently gravel surface with millings and are approximately 17 feet
wide. Tanadoona Drive and the portion of Dogwood Road that is not adjacent to The Arbors plat is proposed
to be a 26-foot wide urban street section. The City's standard 31-foot wide urban section road will be
constructed in The Arbors development since this is a street in a new development.
The runoff from the southern portion of Dogwood Road within the Arbors Development will be conveyed to
a storm water pond constructed with the development and paid for by the developer. Runoff from Tanadoona
Drive and Dogwood Road will be conveyed to a storm water pond that will be constructed on the southwest
comer of the Camp Tanadoona property if a drainage easement can be obtained from the Camp. Otherwise,
an environmental manhole will be constructed in place of the pond.
All homes are currently served by individual wells. Three of the northern properties are served by a small,
City-owned and maintained lift station and forcemain. The remaining properties are served by individual
septic systems.
The proposed utility improvements would provide service to the proposed development at the southern end of
Dogwood Road, The Arbors. Gravity sanitary sewer would be installed within Dogwood Road and would
connect to the lift station at the southeast comer of Dogwood Road and Tanadoona Drive. The lift station is
proposed to be replaced to handle the ultimate flows for this area. The forcemain from the lift station to the
gravity sewer within Tanadoona Drive is also proposed to be replaced to convey the additional flow.
Special assessments are proposed to be levied against benefiting properties for the improvements included in
this project. The City will assess benefiting property owners based on the construction bid amount of the
improvements.
The costs for the improvements are proposed to be assessed to the benefiting properties on a per unit basis.
The development will be assessed 100% of the benefit from the project. One Hundred Percent (100%) of the
water and sanitary sewer improvements will be assessed back to the benefiting property owners. Forty
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DogwoodlTanadoona Special Assessment Hearing
June 11,2007
Page 3
Percent (40%) of the roadway improvements will be assessed back to the existing benefiting property owners
consisting with the City's assessment practice.
The proposed assessments are $18,652.63 per unit and $10,705.18 per unit for properties currently served by
the lift station. The City is proposed to pay for 60% of the right of way and street costs and 100% of the
storm sewer improvement costs for the existing properties outside of the development.
FINANCIAL SUMMARY
The construction contract amount is for $821,280.15; this does not include Bid Alternate #1, $37,275.05
for the construction of the pond on the Camp Tanadoona property. It is anticipated the Camp will provide
an easement to the City for the pond construction; however, the final documents have not been executed.
Staff recommends awarding the base bid and issuing a change order for Bid Alternate #1 once the
easement has been secured. The total project cost including engineering, soil borings, legal costs, etc. is
$1,357,617.91. A summary ofthe project costs is as follows:
Special Assessments
Revolving Assessment Fund
Storm Sewer Utility Fund
Total:
Estimate
$ 1,541,362.00
$ 431,163.00
$ 365,075.00
$2,337,600.00
Bid Amount
$948,279.41
$262,201.26
$147,137.24
$1,357,617.91
RECOMMENDA TION
Staff recommends Council approve the assessment roll for the DogwoodlTanadoona improvement project and
adopt a resolution for assessments.
Attachments: 1. Assessment Rolls
2. Resolution
3. Project area map
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DA TE:
.June 11, 2007
RESOLUTION NO:
2007-
MOTION BY:
SECONDED BY:
A RESOLUTION ADOPTING ASSESSMENT ROLL FOR THE TANADOONA
DRIVE/DOGWOOD ROAD RECONSTRUCTION PROJECT NO. 06-06
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met
and heard and passed upon all objections to the proposed assessment for the improvement of:
Tanadoona Drive
Dogwood Road
NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen,
Minnesota:
1, Such proposed assessment, a copy of which is attached hereto and made a part hereof, if
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2, Such assessment shall be payable in equal annual installments extending over a period of
ten (10) years, the first of the installments to be payable on or before the first Monday in
January, 2008, and shall bear interest at the rate of 6 percent (6%) per annum from the date
of the adoption of this assessment resolution, To the first installment shall be added interest
on the entire assessment from the date of this resolution until December 31, 2007. To each
subsequent installment when due shall be added interest for one year on all unpaid
installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the city treasurer, except that no interest shall be
charged if the entire assessment is paid within 60 days from the adoption of this resolution;
and he may, at any time thereafter, pay to the city treasurer the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
4, The clerk shall forthwith transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the County. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted by the Chanhassen City Council this 11 th day of June, 2007.
A TrEST:
Todd Gerhardt, City Manager
YES
Thomas A. Furlong, Mayor
NO
ABSENT
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