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02-12-2024 City Council Work Session MinutesCHANHASSEN CITY COUNCIL WORK SESSION MINUTES FEBRUARY 12, 2024 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman Schubert, Councilman von Oven, and Councilman Kimber. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Charlie Howley, Public Works Director/City Engineer; Eric Maass, Planning Director; Jerry Ruegemer, Park and Recreation Director; Kelly Grinnell, Finance Director; Ari Lyksett, Communications Manager; Mitchell Czech, Recreation Supervisor; Priya Tandon, Recreation Manager; and Kim Meuwissen, City Clerk. PUBLIC PRESENT: Bryan Harjes, HKGi Tim Klockziem, Kimley-Horn Brandon Bourdon, Kimley-Horn Dan Kjellberg, Kraus-Anderson Paul Michell, BKV Group (via Teams) Mike Healy, BKV Group (via Teams) DOWNTOWN DESIGN GUIDELINES AND TRAFFIC STUDY UPDATE Downtown Design Guidelines Planning Director Eric Maass opened his presentation by stating five items would be addressed: Downtown Design Guidelines, West 78th Street (core downtown), Market Boulevard, West 79th Street, and Wayfinding and Signage. Mr. Maass stated that the project intent is to develop Downtown Design Standards that are focused on mixed-use and pedestrian-oriented development, develop Downtown Design Guidelines, and leverage best practices from other cities for downtown, mixed-use, and pedestrian-oriented design standards/guidelines. Mr. Maass provided definitions of design standards and design guidelines and explained the differences between the two. He reviewed three standards and guidelines for downtown site/building development: 1) Central Business District zoning district (existing), Downtown Design Standards (new), and Downtown Design Guidelines (new). A map was presented showing the location of the two downtown character areas located within the current CBD zoning district, Downtown West and Downtown Mixed-Use. Site design standards, building design standards, and site design guidelines were reviewed including information on how these standards and guidelines are measured. Building design guidelines and their criteria were also reviewed. Mr. Maass concluded this portion of the presentation by asking the city council for confirmation that it is the right path. An open house is scheduled for March 4, 2024, for public feedback on the design guidelines. The city council responded affirmatively. West 78th Street Public Works Director/City Engineer Charlie Howley presented a street typology diagram of the City Council Work Session Minutes – February 12, 2024 2 downtown core. Design options for West 78th Street within the core downtown area between Kerber Boulevard and Great Plains Boulevard were reviewed, which included building step-backs, activation of sidewalk, traffic calming/pedestrian improvements, and quality architecture that reflect the city council’s vision for a main street. Mr. Howley presented two alternatives for West 78th Street within the core downtown. Alternative 1 provides two lanes in both directions, while Alternative 2 allows for one westbound lane. He stated that reducing the number of through lanes on West 78th Street east of Kerber Boulevard would have minimal impact on traffic delays. Mr. Howley indicated that the preferred alternative would be the single westbound lane between Kerber Boulevard and Market Boulevard and requested city council feedback as this alternative is needed to inform the Market Boulevard, Civic Campus, and proposed redevelopment projects. Market Boulevard Mr. Howley presented a new layout option for Market Boulevard along with projected traffic operations and requested city council feedback on this option. West 79th Street Mr. Howley presented 2019-2023 crash data of the West 79th Street intersection with Market Boulevard and stated the root cause of the intersection backups at either end of Market Boulevard was the proximity of these intersections to Highway 5 in conjunction with the volume of traffic. Potential solutions were presented, and ideas suggested at the last city council work session were discussed. Mr. Howley presented a three-lane concept for West 79th Street by signing and re-striping within the existing curb lines and asked for city council feedback on this concept. Wayfinding and Signage Mr. Maass presented a map showing potential locations of city highway monuments, city gateway monuments, destination signs, a civic campus digital display monument, and a civic campus kiosk. Destination types included park, civic/institutional, and downtown businesses and entertainment. Sign design options were presented for city council review and preference. Additionally, the city council was asked for their color preference for traffic signal poles. Mayor Ryan recessed the work session at 6:50 p.m. Mayor Ryan reconvened the work session at 7:48 p.m. CIVIC CAMPUS UPDATE Dan Kjellberg from Kraus-Anderson stated that the total project cost as of today is $35,735,000 and provided details on how this amount was determined. He presented a slide listing the excluded value management items that could be added back to the project later, and tentative add alternates totaling $2,815,000. Additional project modifications include changing the exterior from stone to brick, glass interior and exterior railings to metal, and removing the glass office fronts. Paul Michell of BKV Group reviewed the railing changes and the exterior brick option. Mr. Kjellberg reviewed the park pavilion floor plan with multi-user and family restrooms. Additional project changes to manage the $35.2 million budget include reducing interior city hall finishes, reducing the furniture, fixtures, and equipment (FFE) budget, and on-site utility changes within Bid Package 1. City Council Work Session Minutes – February 12, 2024 3 City Manager Laurie Hokkanen stated that based on the feedback from the last work session, tonight’s presentation preserved the park amenities and changes were made to stay within the $35.2 million budget. Assuming the city council is on board with the add alternates and suggested changes, the team is confident that the $35.2 million budget can be managed. Mayor Ryan appreciated the changes and cuts that were made to stay within the budget and thanked the team for their efforts. LAKE ANN LIFEGUARD DISCUSSION Park and Recreation Director Jerry Ruegemer opened the presentation. Recreation Supervisor Mitchell Czech provided the background on the Lake Ann Lifeguard program and the impetus of this discussion due to the Minnetonka School District terminating their contract on October 3, 2023. The 2024 lifeguard services budget is $40,000. Recreation Manager Priya Tandon reviewed Lake Ann Lifeguard Survey FlashVote results which had a 65% participation rate. Mr. Czech presented an overview of the city’s options which included Option 1: no staff lifeguards or a beach monitor, Option 2: a beach monitor Monday through Sunday from 11:00 am to 6:00 p.m., June through mid-August, Option 3: in-house lifeguards on duty Tuesday through Sunday (or Thursday through Sunday) from 12:00 to 6:00 p.m., June through mid- August, and Option 4, in-house lifeguards on duty Monday through Sunday from 11:00 a.m. to 6:00 p.m., June through mid-August. Staff researched contracted services but there are no viable options. Mr. Czech provided examples of lifeguard coverage options used in other jurisdictions. Discussion at the January 23, 2024, Park and Recreation Commission meeting focused on Option 2 (beach monitor) and a modified Option 3 (in-house lifeguards), with the preferred recommendation of the modified Option 3 (Thursday through Friday). In closing, Mr. Czech reviewed the four options, the pros and cons of each, and their estimated costs and asked for city council feedback and direction. Mayor Ryan thanked Mr. Czech and Ms. Tandon for their presentation. The city council discussed staffing challenges and hiring timelines, the duties required of a beach monitor, lifeguard training, and the effects on the Lake Ann Adventure Camp program. The city council requested staff to explore staffing availability for Option 3 before considering Options 1 or 2. FUTURE WORK SESSION SCHEDULE February 26, 2024 • Commission Interviews • 82nd Street Design Team Presentation • Railroad Depot Building and Parcel Discussion • Short-Term Rental Ordinance and Licensing Program Discussion • Audubon Business Park Update March 11, 2024 • Commission Interviews • Discuss Commission Appointments • Downtown Design Guidelines and Wayfinding Plan Review City Council Work Session Minutes – February 12, 2024 4 March 18, 2024 • City Council Roundtable • City Manager Performance Review (CLOSED SESSION) April 8, 2024 • Downtown Design Guidelines Draft Plan Review • Highway 5 Update April 22, 2024 • May 13, 2024 • Road Funding Discussion May 20, 2024 • SAC and WAC Policy Discussion June 10, 2024 • June 24, 2024 • Consider Draft Recommendations updating SAC/WAC Policy • 2025 Preliminary Budget and Levy Discussion • City Council Roundtable Mayor Ryan adjourned the work session at 8:35 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk