A. Council Chambers AV Updates
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
A
To:
Todd Gerhardt, City Manager
From:
Laurie Hokkanen, Assistant City Manger
~~
Date:
July 2,2007
Re:
Chambers
Updates to the Audiovisual Equipment in the Council
During the 2007 goal setting session, the City Council added to AudioVisual
improvements for the City Council Chambers to the annual workplan. Staff
have been looking into such updates since late last year.
Much of the equipment in the Council Chambers is outdated technology. For
example, the cameras used for broadcasting meetings and showing documents
are actually security cameras. This limits the quality of the image they
broadcast. Likewise, the audio equipment does not allow staff to easily
monitor or adjust for sound quality.
They key problems that have been identified are the poor quality of the video
and audio quality, poor quality of document camera and Council display
screens, and issues of low visibility (for documents shown by staff or brought
in by presenters) for the audience. In addition, the current system technology
limits the re-broadcast capacity for Channel 8. As a result, the programming
is generally limited to City and County meetings and the bulletin board.
Staff, working with Councilmember Peterson, met with two vendors that were
recommended by other metro cities. Both vendors provided recommendations
and estimates for updating the Chambers. The first vendor, A VI Systems,
would require us to purchase systems engineering, ($5,500 - $10,500). The
systems engineering would result in an actual plan and cost estimate.
The second vendor, Alpha Video, agreed to provide the systems engineering
at no additional cost. The attached proposal is the result of that effort. The
bid addresses the aforementioned concerns. Each of the cameras would be
upgraded to production quality, and an additional camera would be installed to
replace the home camcorder currently used. The document camera would be
upgraded to an Elmo system specifically designed for the display and
broadcast of documents, allowing for ease of readability. The Council
monitors would be replaced with LCD screens. The existing audio equipment
would be used in conjunction with new mixing boards.
The proposal also includes items that will improve the audience experience.
The Council Chambers would be equipped with assistive listening devices, as
required by the Americans with Disabilities Act. The proposal also includes a
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
G:\Admin\LH\City Council\Chamber A V updates - staff report 7-07.doc
character generation system, which would allow speakers or agenda items to be identified on
screen.
In addition to improving broadcast quality, the bid includes equipment that would expand the
capacity of Channel 8. The Tightrope system would allow programs to be loaded on a hard
drive and scheduled remotely. Whereas we have 2-3 programs running per day currently, we
would be able to run a greater number of programs. Currently, we receive programs from the
Minnetonka Schools, the US Army, Jazzercise, the Rotary, a local square dancing group, and
others. We are currently able to play these programs on a very limited basis.
Both vendors that we met with agreed that the presence of the broadcast controller within the
Council Chambers severely limits the ability to improve the broadcast quality. It is difficult
for the controller to separate the live experience from the experience being broadcast, and
thus difficult to adjust for problems. Thus, the proposal is predicated on the idea that we
would remodel the current Chambers to incorporate a separate NV broadcast room. This
would involve a reconfigure of the corner where the NV equipment is currently, as well as a
small part of the space behind. A crude drawing is attached. Estimates for this work have
not been pursued, but will be if the Council wishes to pursue the plan as discussed.
The total cost for A V equipment and installation is $135,743.60. All prices included in the
proposal are from the State Contract. Through the State Contract process, bids are solicited
and contract prices are set based on the lowest bid. Thus, the city is not required to bid the
project out separately. By utilizing the state contract, we can save on the systems
engineering costs.
The NV improvements are an eligible expense for the Cable TV fund. These funds are
dedicated to improving communication with the public through broadcasting public
meetings, studio improvements, and other improvements to the system. A portion of the City
Recorder and the Assistant City Manager's salaries are charged to the Cable TV Fund.
Funds to cover the entire project amount, including the remodeling, equipment, and
installation, are available.
Discussion will take place at Monday's work session regarding the proposed improvements
and costs. If you have questions beforehand, please let me know.
G:\Admin\LH\City Council\Chamber A V updates - staff report 7-07 .doc
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City of Chanhassen
City Council Upgrade
For: City of Chanhassen
Laurie Hokkanen
Address 1
City, State, Zip
(952)227-1118
Ihokka nen(ci) ci. cha nhassen. mn. u s
Account #: CHA007
LPI-IAVIDEO
By: Alpha Video and Audio, Inc.
Bryan Nelson
7711 Computer Avenue
Edina, MN 55435
952-841-3304
brvan@alphavideo.com
PO # TBD
Date: 06.29.07
Quote #: 06.29.07 AV Sys
Terms: NET 30
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1 AW-PH360N Panasonic Pan-Tilt Head 3 $ 3,693.00 $ 11,079.00
2 AW-LZ16MD55 Panasonic 16X MD Zoom Lens 3 $ 2,106.00 $ 6,318.00
3 AW-RP555N Panasonic Pan-Tilt Controller 1 $ 1,236.00 $ 1,236.00
4 AW-PS505A Panasonic Power Supply 1 $ 561.00 $ 561.00
5 AW-E350 Panasonic 3CCD Camera Head 3 $ 2,652.00 $ 7,956.00
6 AW-PS300A Panasonic Power Supply 3 $ 561.00 $ 1,683.00
7 AG-MX70 Panasonic 8-lnput Video Switcher 1 $ 5,401.00 $ 5,401.00
8 HV-C1000XG Elmo Ceiling Document Camera 1 $ 5,827.00 $ 5,827.00
9 Onyx 1640 Mackie 16 Channel Mixing Board 1 $ 1,170.00 $ 1,170.00
10 TH-50PH9UK Panasonic 50" Plasma Displays 2 $ 1,989.00 $ 3,978.00
11 PLP-2051 Chief Pitch Adjustable Plasma Wall Mount 2 $ 213.00 $ 426.00
12 V-R43P Marshall Triple 4" LCD Composite Video Monitor 1 $ 1,029.00 $ 1,029.00
13 V-R53P Marshall Triple 5" LCD CompositeNGA Video Monitor 1 $ 1,822.00 $ 1,822.00
14 V-R682P Marshall Dual 6.8" LCD Composite Video Monitor 1 $ 1,170.00 $ 1,170.00
15 VP-5XL Kramer VGA DA 2 $ 255.00 $ 510.00
16 RK-80 Kramer Rack Mount 1 $ 32.00 $ 32.00
17 VP-2XL Kramer VGA DA 2 $ 145.00 $ 290.00
18 RK-50RN Kramer Rack Mount 2 $ 32.00 $ 64.00
19 VM-50AN Kramer Audio DA 1 $ 171.00 $ 171.00
20 85782 Winsted Casters 3 $ 24.00 $ 32.00
21 80663 Winsted 18"D Three Bav Shelf 1 $ 318.00 $ 318.00
22 81224 Winsted 18"D Surface Brackets 2 $ 65.00 $ 130.00
23 85040 Winsted Center Top 1 $ 40.00 $ 40.00
24 85041 Winsted End Top 2 $ 41.00 $ 82.00
25 85060 Winsted Pedestal Base 3 $ 136.00 $ 408.00
26 85130 Winsted Side Panel 1 $ 111.00 $ 111.00
27 85138 Winsted Side Panel 1 $ 108.00 $ 108.00
28 86046 Winsted Console 3 $ 537.00 $ 1,611.00
29 98714 Winsted Power Supplies 5 $ 147.00 $ 735.00
30 92186 Winsted LCD Rack Mount 1 $ 39.00 $ 39.00
31 86013 Winsted Top Module 3 $ 280.00 $ 840.00
32 SX1115 Surgex Power Conditioner 3 $ 418.00 $ 1,254.00
33 SUA1000RM2U APC UPS 1 $ 569.00 $ 569.00
34 STD-10K RDL Audio Summer 10 $ 43.00 $ 430.00
35 EB1 Middle Atlantic Blank Panel 35 $ 6.00 $ 210.00
36 D3 Middle Atlantic 3U Drawer 2 $ 109.00 $ 218.00
37 U2 Middle Atlantic 2U Rack Shelf 10 $ 37.00 $ 370.00
38 S1 Middle Atlantic Perforated Security Cover 15 $ 19.00 $ 285.00
39 S2 Middle Atlantic Perforated Security Cover 10 $ 21.00 $ 210.00
40 S3 Middle Atlantic Perforated Security Cover 10 $ 21.00 $ 210.00
41 60-439-01 Extron Composite Video DA 6 $ 122.00 $ 732.00
42 60-190-01 Extron Rack Mount Kit 5 $ 88.00 $ 440.00
43 60-476-01 Extron Scan Converter 2 $ 1,054.00 $ 2,108.00
44 60-319-02 Extron VGA Line Driver 3 $ 129.00 $ 387.00
45 LCG5000D Com pix Character Generator 1 $ 3,701.00 $ 3,701.00
46 LS-01 Listen Technologies Assistive Listening System 1 $ 824.00 $ 824.00
47 LA-330 Listen Technologies Neck Loop 3 $ 5.00 $ 15.00
CONFIDENTIAL
6/29/2007
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48 PMD570 Marantz Solid State Compact Flash MP3 Audio Recorder 1 $ 776.00 $ 776.00
49 SG9CF2048-c Smart 2GB Compact Flash Card 2 $ 78.00 $ 156.00
50 RW025-001 Lexar Compact Flash USB Card Reader 1 $ 65.00 $ 65.00
51 VA503B Viewsonic 15" VGA Monitor 5 $ 183.00 $ 915.00
52 CBL-VS4-300E Tightrope Video Server 750 GB 1 $ 7,750.00 $ 7,750.00
53 CBL-CABLECAST-BUNDLE Tightrope Cablecast Bundle 1 $ 5,625.00 $ 5,625.00
54 CBL-CM-LGX Tightrope Leightronix Control 1 $ 250.00 $ 250.00
55 SVC-PH-HRL Y Tightrope Phone Training 6 $ 80.00 $ 480.00
56 HD280 Sennheiser Stereo Headphones 1 $ 89.00 $ 89.00
57 BX5a M-Audio Audio Monitoring Speakers (pair) 1 $ 249.00 $ 249.00
58 Pro2 Crestron Control Processor 1 $ 2,139.00 $ 2,139.00
59 C2ENET-l Crestron Single Port Ethernet Card 1 $ 501.00 $ 501.00
60 C2VEO-4 Crestron 4-Channel Volume/EO Control Card 1 $ 444.00 $ 444.00
61 IRP2 Crestron IR Probe 3 $ 29.00 $ 87.00
62 TPS-3000 Crestron 6.4" Tilt Touchpanel 1 $ 2,111.00 $ 2,111.00
63 TPS-3100L Crestron 6.4" Wall Mount Touchpanel 1 $ 2,111.00 $ 2,111.00
64 WMKM-3100L Crestron Post-Construction Wall Mount Kit w/Mud Ring 1 $ 56.00 $ 56.00
65 3100U4000L-BTN Crestron Engravable Button Cap 5 $ 6.00 $ 30.00
66 PW-2420RU Crestron Power Supply 1 $ 157.00 $ 157.00
67 VP-724xl Kramer Presentation Scaler Switcher 1 $ 1,520.00 $ 1,520.00
Product Sub.Total
$
92,651.00
Installation Labor, Materials & System Training
A Installation Materials Alpha Video Installation Materials 1 $ 15,695.78 $ 15,695.78
B Install Labor Alpha Video Installation Labor 1 $ 18,680.00 $ 18,680.00
C Traininq Labor Alpha Video Training Labor 1 $ 432.00 $ 432.00
Installation Sub.Total
$
34,807.78
Project Sub.Total
Sales Tax 6.50%
Project Total
$ 127,458.78
$ 8,284.82
$ 135,743.60
CONFIDENTIAL
6/29/2007