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04-22-2024 City Council Agenda and PacketA.5:15 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the lower level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A.1 City Manager Performance Review (Closed Session) A.2 Downtown Design Guidelines and Wayfinding Plan Review B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS C.1 Proclamation: Kim Meuwissen Day C.2 Presentation of Certificates of Appreciation and Maple Leaf Awards to Outgoing Commissioners C.3 Invitation to Arbor Day Celebration - May 4, 2024 C.4 Presentation of 2024 Arbor Day Poster Contest Winners D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Receive Planning Commission Minutes dated March 19, 2024 D.2 Approve Claims Paid dated April 22, 2024 AGENDA CHANHASSEN CITY COUNCIL MONDAY, APRIL 22, 2024 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.3 Approve the Annual Renewal of Laserfiche Software Subscription Municipality Site license. D.4 Approve Temporary On-Sale Liquor License to St. Hubert Catholic Church D.5 Approve Temporary On-Sale Liquor License, July 3 & 4, 2024, Rotary Club of Chanhassen D.6 Designate Official Newspaper D.7 Resolution 2024-XX: Resolution Calling for a Public Hearing on the Intention to Issue GO Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan Therefor D.8 Ordinance XXX: Amend 2024 City Fees and Charges Schedule to add an On-Sale Intoxicating Club Liquor License Fee E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). E.1 Citizen Action Request: Debbie Larson E.2 State of the Library Presentation F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE F.1 Quarterly Law Enforcement Update F.2 Quarterly Fire Department Update G.PUBLIC HEARINGS G.1 Resolution 2024-XX: Cable Franchise Public Hearing G.2 Resolution 2024-XX: Accept the Bids and Award the Contract for the 2024 City Pavement Rehabilitation Project; and Resolution 2024-XX: Adopt Final Assessment Roll for the 2024 City Pavement Rehabilitation Project; and Resolution 2024-XX: Approving the establishment and execution of the Volunteer Rain Garden Program associated with the 2024 City Pavement Rehabilitation Project. H.GENERAL BUSINESS I.COUNCIL PRESENTATIONS I.1 Report on City Manager's Performance Review J.ADMINISTRATIVE PRESENTATIONS K.CORRESPONDENCE DISCUSSION L.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS 2 Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers prior to the meeting. A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen residents. An additional thirty minutes may be provided after General Business items are complete at the discretion of the City Council. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. Comments may also be emailed to the City Council at council@chanhassenmn.gov. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item April 22, 2024 Item City Manager Performance Review (Closed Session) File No.Item No: A.1 Agenda Section 5:15 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION The City Council will now go into a closed session for the purpose of reviewing the City Manager's performance, as allowed by Minn. Stat. § 13D.05; subd. 3. Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The City Council will meet in Closed Session with the City Manager to review her performance on her employment anniversary. The Mayor will provide a summary of the results at the next regular meeting. The City is authorized to hold a closed session for this purpose by Minn. Stat. § 13D.05; subd. 3. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 4 ATTACHMENTS 5 City Council Item April 22, 2024 Item Downtown Design Guidelines and Wayfinding Plan Review File No.Item No: A.2 Agenda Section 5:15 P.M. - WORK SESSION Prepared By Eric Maass, Community Development Director Reviewed By SUGGESTED ACTION No action requested. Motion Type N/A Strategic Priority Development & Redevelopment SUMMARY BACKGROUND Design Standards and Guidelines Draft Plan Through community engagement and staff review city staff and our project consultant HKGi has prepared drafts plans for both downtown design guidelines as well as downtown design standards. Staff and project consultant will guide the City Council through each of the documents attached to this case. The goals of this portion of the discussion is to gather feedback from the City Council on the draft plans prior to the guidelines and standards going through formal review. The Planning Commission reviewed the draft design guidelines and design standards during their meeting on April 16th. City staff and consultants will be gathering all feedback received during draft reviews and updating each document before bringing updated versions back to the Planning Commission for review and the City Council for adoption. 6 Downtown Street Lighting Downtown street lighting should be uniform and included in the design guidelines planning project. New lighting would be incorporated with street or development projects (i.e. Market Blvd). The city has the option to choose poles/fixtures that will be owned and maintained by Xcel Energy however that limits the city to only those options pre approved by Xcel. That list is attached "Xcel Street Lighting Options" 1. If the city chooses to go with Xcel owned and maintained lights we have to choose from their list. 2. The city can go with an outside vendor for a lighting option however the city would be required to own and maintain those lights and the city then pays for the service through Xcel. For option 1 above, the Luminaire styles of "traditional" and "cobra", with a Style A Fiberglass Pole, are the basic options that are standard and do not result in any upcharges. The other Luminaire and Pole combinations cost more with an estimate from Xcel being anywhere from ~$7-11K per pole. The upgraded poles also require a pre-pay service rate. Option 2 requires the city identifying alternative street lights that would be the preference of the city. Regardless of option, the pole/luminaire should be consistent throughout the downtown area to enhance placemaking. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Downtown Design Guidelines - Draft Plan Downtown Design Standards - Draft Plan Street Lighting Options 7 DOWNTOWN DESIGN GUIDELINES CITY OF CHANHASSEN, MINNESOTA DRAFT APRIL, 2024 8 2 CITY OF CHANHASSEN, MN CONTENTS PROJECT PURPOSE DESIGN, ACCESS, & CONNECTIVITY Develop Downtown Design Guidelines that encourage property owners and developers to design new development that achieves the community’s aspirations and preferred downtown character Leverage best practices from other cities for downtown, mixed use, and pedestrian- oriented design standards/guidelines INTRODUCTION 3 What Are Design Guidelines? 3 SITE DESIGN 4 Overview 4 Goals 4 Design Guidelines 5 BUILDING DESIGN 10 Overview 10 Goals 10 Design Guidelines 11 STREETS 14 Overview 14 Goals 14 Design Guidelines 15 Street Typologies 19 WAYFINDING 29 Overview 29 Proposed Sign Locations 31 9 3 DESIGN GUIDELINESDRAFT INTRODUCTION WHAT ARE DESIGN GUIDELINES? • Provide property owners and developers additional guidance in the form of community preferences and best practices, rather than requirements. • Language of design guidelines is “should”, “encourage”, “prefer”. • Focused on guiding development that creates a strong sense of place. • Used alongside the required design standards in the zoning code. • Property owners and developers should review these guidelines prior to submitting a development application and are expected to provide a narrative as part of their development proposal that identifies how the project achieves these guidelines. 10 4 CITY OF CHANHASSEN, MN SITE DESIGN OVERVIEW The site development guidelines articulate the desired development characteristics for private redevelopment projects within the downtown. The guidelines for the placement of parking, either surface or structured, trees/landscaping, site furnishings, lighting, utility and service/delivery/storage areas and on-site stormwater management. The guidelines are not intended to impose a particular style upon new development or construction in Downtown Chanhassen. GOALS • Utilize structured parking to support the necessary densities for redevelopment structured parking must be utilized for mixed-use development. This likely means below grade parking for residential uses, or potential ramp structures lined with residential, commercial, or office uses. The city should pursue a district-wide approach to parking: Design structured parking with the potential to serve both public and private functions. • Consider the broader context of the downtown when designing an individual redevelopment site. Thinking contextually about the bigger picture will aid in the transition of the overall downtown during earlier phases of redevelopment. • Respect adjacent properties in order to design the appropriate landscaping, lighting levels, building entry points, and loading and delivery areas. • Ensure site development patterns reflect a unified scale and character that create an identifiable downtown. • Promote site development patterns that are oriented to downtown’s public streets, parks and open spaces/plazas. • Promote the development of a multi-modal downtown with buildings that define and enclose downtown streets and parks/open spaces, create streets with a “sense of place”, reinforce the urban character of the downtown, and encourage pedestrian-oriented activity along the streets and sidewalks. • Encourage convenient, safe and attractive walk/bike connections from building entries and parking facilities to public sidewalk and trail systems, and bike parking/storage facilities. • Managing stormwater effectively is critical to the ecological functions and public safety of the downtown. Well-designed stormwater management approaches can lead to water conservation, groundwater recharge, and reductions in the cost of the City’s stormwater infrastructure and maintenance. 11 5 DESIGN GUIDELINESDRAFT PARKING 1. Single-use parking spaces should be minimized. 2. Public parking facilities should be easily accessible and identifiable. District signage should be utilized to identify public parking facilities, such as the Southwest Transit parking structure. 3. The presence of structured parking entrances should be minimized so that they do not dominate the street frontage of a building. Possible techniques include: -recessing the entry; -extending portions of the structure over the entrance; -using screening and landscaping; -using the smallest curb cut possible; and -creating a more dominant pedestrian entrance to the automobile entrance in terms of prominence on the streetscape. 4. Above-grade parking structures should fit with the character of surrounding buildings using complementary exterior wall materials, treatments, forms, articulation, fenestration, patterns, and colors. Even though these buildings store automobiles, they should appear to be part of a collection of neighboring buildings along the street. 5. Above-grade parking structures should contain, or be lined by, commercial/retail uses at street level along W 78th and Market Blvd. and by office or residential uses on upper stories. 6. If above-grade parking structures do not contain active uses at street level, landscaping and other screening devices are encouraged to buffer parking structures from pedestrian view. 7. Design parking facilities to minimize impacts of vehicle headlights on adjacent uses. 8. Surface parking lots should have enhanced landscaping, tree plantings, and a strong pedestrian connection to business and resident entries of buildings. DESIGN GUIDELINES 12 6 CITY OF CHANHASSEN, MN TREES/LANDSCAPING 1. Maximize the ratio of planted surfaces to non-planted surfaces to reduce unnecessary hard surface cover wherever possible. 2. Encourage landscaped plazas, courtyards and gardens. 3. Native plant and tree species are encouraged to reduce maintenance and promote water conservation. 4. Encourage landscaping along exterior building walls to provide shade and cooling. ON-SITE STORMWATER MANAGEMENT 1. State of the art techniques should be considered for collecting, filtering, and treating stormwater runoff from development sites whenever feasible. When/ where possible take a regional approach. 2. Design site irrigation facilities with water efficient systems. 3. Utilize native plant material to reduce water demand. 4. Incorporate porous pavers into hard surface areas to increase stormwater infiltration. 5. Encourage the use of green roofs to reduce the amount of stormwater runoff. 6. Promote the harvesting and reuse of stormwater for irrigation and grey water purposes. 7. Potential for additional underground storage. SITE DESIGN 13 7 DESIGN GUIDELINESDRAFT SITE FURNISHINGS 1. Locate site furnishings for ease of use by patrons. Site plans should identify locations with seating, trash receptacles, etc. 2. Site furnishings should be harmonious with the building architecture and compliment the public realm established by the streetscape. LIGHTING 1. Use building lighting only for safe illumination of building entries, service areas, and pedestrian/ vehicle movement areas. 2. Lighting at building entries, service areas, and pedestrian/vehicle movement areas should be limited to low wattage downcast or low cut-off fixtures that may remain on throughout the night. 3. Service area lighting should be confined within the service area boundaries and enclosure walls. No spill-over lighting should occur outside of the service or storage area. Lighting sources should not be visible from the street. 4. Accent lighting should be limited to indirect lighting of specific signage, architectural, and landscape features only; lighting should not exhibit or advertise the buildings itself. Unshielded bulbs or exposed neon lighting should not be used to accentuate building signage, architectural, and landscape features. 5. Consider how overhead string lighting and seasonal lighting can be incorporated to promote placemaking. 14 8 CITY OF CHANHASSEN, MN SERVICE, DELIVERY, AND STORAGE AREAS 1. Locate service, delivery, and storage areas so that views of them from adjacent properties, streets, open spaces, and pathways are minimized. 2. Where feasible, utilize landscape and architectural screening to minimize visual impacts of service, delivery, and storage areas. 3. Use signage to clearly identify service entrances to discourage the use of main building entries for service and delivery areas. SITE DESIGN UTILITIES 1. As streets are reconstructed, existing above ground utilities should be relocated below ground within the public street rights-of-way whenever feasible. 2. Enhance the visual aesthetics of any above ground utility structures with landscaping, fencing, or other approved screening devices. Ensure access for maintenance. 3. Locate above ground utility structures away from major pedestrian and gathering areas, building entrances, windows, and stormwater drainage areas where feasible. 15 9 DESIGN GUIDELINESDRAFT POTENTIAL DESIGN GUIDELINES FOR PUBLIC ART 1. Existing and new spaces, such as parking lots, plazas, and parks, that allow artists and audiences to interact in a participatory, temporary and somewhat unstructured manner should be created within the downtown. Public art events could include festivals, street painting events, concerts, and markets. 2. Artists should be engaged to create a Downtown Chanhassen “vibe” by activating social spaces and visually enhancing areas that lack visual interest. 3. The creation of signature public art works at gateway sites and other major destinations should be promoted to create visible landmarks. 4. Artists should be engaged in creating unique, customized public realm elements, such as seating, bike racks, wayfinding, tree grates, light fixtures, and transit facilities. 5. Pedestrian-friendly wayfinding should be created as an integral component of the public art initiative to encourage people to move from one area to another within the downtown. 6. Public-private partnerships should be leveraged to create public art that enhances public infrastructure and open spaces, and maximize synergy with developers, both public and private. 7. New technologies, such as Quick Response (QR) codes and geo- locational applications, should be embraced to allow audiences to access information about public art and other events going on in the downtown. 16 10 CITY OF CHANHASSEN, MN BUILDING DESIGN OVERVIEW The following guidelines provide direction on building character, placement of building entries, exterior building materials, awnings/canopies, signs, and sustainability. The guidelines are not intended to impose a particular style upon new development or construction in Downtown Chanhassen. GOALS • Encourage buildings that are well-designed, human scaled, and enhance the unique identity of the downtown area. • New buildings should have an enduring architecture with distinctive features that fit a downtown district. • Promote creativity, diversity of design, and a variety of construction techniques that complements the existing and desired future character of the downtown. • New buildings should explore incorporation of green building strategies and sustainable design elements for reduced energy costs. 17 11 DESIGN GUIDELINESDRAFT BUILDING ENTRANCES 1. Entrances should be welcoming to passers-by being architecturally distinct from the rest of the building and serving as a focal point. 2. The use of awnings, recessed entries, porticos, front porches, verandas, and other similar features are encouraged to provide weather protection as well as visual interest to an entrance. 3. Entrances and lobbies should incorporate transparency and lighting to encourage visibility and create a welcoming connection to the street. 4. A majority of entrances on the primary frontage should be close to the same elevation of the sidewalk to provide ease of access to pedestrians. DESIGN GUIDELINES BUILDING CHARACTER 1. Building design should emphasize a human scale at ground level, at entryways, and along street frontages through the creative use of windows, doors, columns, canopies, and awnings or other architectural elements. 2. Building facades should include thoughtful changes in building materials, parapet heights, fenestration, and other elements which create variety in the building façade. 3. Ground floors and lower floors should be designed to have more visual interest and detail than upper floors through elements such as large windows, inset doorways, terraces, vertical piers, landscape walls, art, and other design elements that reinforce a human scale. 4. Encourage the incorporation of functional balconies or upper level terraces in buildings along streets and open spaces to create interest and variety of the building façade as well as put more “eyes on the street”. 18 12 CITY OF CHANHASSEN, MN EXTERIOR BUILDING MATERIALS 1. Architectural innovation is encouraged through the use of both contemporary and traditional materials. 2. Changes in material should generally occur where the wall plane changes, between stories of a multi-story building, or where there is an architectural detail such as a belt course, cornice, parapet, or wall cap. 3. Primary building colors should be muted earth tones. 4. Accent colors should harmonize with, and complement, primary building colors. Use of color accents should be understated or reserved; garish use of color should be avoided. BUILDING DESIGN AWNINGS AND CANOPIES 1. Awnings should project over individual window and door openings but should not extend between window and door openings. 2. Awnings should be mounted on the frame of a window or door opening rather than the wall surrounding the opening. 3. Retractable, open-ended shed awnings, with a front valance or panel but no side panels, are the preferred style. Shed awnings are more transparent, allow increased views into storefront windows, don’t obscure building architectural features, and are visually lighter and simpler in appearance. 4. Awning signs should usually be located on the front valance, so that the signage is visible whether the awning is extended out or retracted against the building’s façade. 5. Canvas, canvas blend, and acrylics that resemble canvas are appropriate materials for awnings and canopies; vinyl, metal, glass and shiny materials are generally not appropriate. 6. Awnings/canopies should have a minimum clearance height of eight (8) feet above the ground. 19 13 DESIGN GUIDELINESDRAFT SUSTAINABILITY 1. Buildings should be designed to maximize the use of natural light to reduce overall energy consumption and reduce exposure to artificial lighting which can negatively impact human health. 2. Windows should be non-reflective, provide a high degree of light transmittance, and include operable windows to create opportunities for cross-ventilation and reduction of energy costs. 3. Sustainable features such as green roofs, window shading devices, photovoltaic panels are encouraged to reduce the ecological footprint of the development. 4. Flat building roofs should be used for their green roof potential such as community gardens, solar panels, and rainwater harvesting equipment. SIGNS 1. Signs should be placed to fit in with the building’s overall architectural composition and not compete with its architectural features. 2. The scale of a sign should reflect the scale of the building’s façade in terms of width and height, as well as the rhythms and sizes of window and door openings. 3. Sign materials should be compatible with the materials and character of the building façade. 4. Color tones between a sign’s lettering/symbols and background should have sufficient contrast to make the sign clearly legible. Sign colors should complement those of the building’s façade. Projected signage for sidewalk pedestrians 20 14 CITY OF CHANHASSEN, MN OVERVIEW An active street life is critical to successful downtowns. Providing a safe, comfortable, and a uniquely identifiable public realm connects people to the place, brings energy and life to the district and makes a memorable place. Pedestrian oriented streets set the tone for downtown redevelopment and character. The following design guidelines focus on the design of streets and the public realm in the Downtown Mixed Use and Downtown West character areas of downtown Chanhassen. GOALS CREATE A UNIFIED STREETSCAPE DESIGN THROUGHOUT THE DOWNTOWN Landscaped medians and roadside buffers with accent lighting and seasonal lighting, street trees and plantings to provide shade and add to the pedestrian experience, streetscape lighting and banner poles as the defining the streetscape character and rhythm; integrated site furnishings and wayfinding/signage. ENSURE UNIVERSAL DESIGN Continuous, unobstructed sidewalks (ranging from 5’-8’ in width); ADA curb ramps for all users at all intersections; accessible pedestrian crossing signals. PROVIDE EXTENSIVE LANDSCAPING Expanded boulevard and median plantings; coordinated utility locations with landscape plans to provide more potential tree planting and landscape planting locations. Promote a healthy, well- maintained urban forest canopy. PROVIDE SPACES FOR PUBLIC LIFE Safe, useable public seating for gathering; landscaping; reclaiming of excess street space for public use including expanded walkways, boulevards, or bump-out islands for pedestrian crossings; space for outdoor cafe and restaurant seating and merchant displays. ENHANCE PEDESTRIAN SAFETY Safe, convenient pedestrian crossings; curb radii and curb bump-outs that slow traffic, shorten crossing distance, and enhance visibility; pedestrian countdown signals and other pedestrian priority signals. DESIGN FOR ACTIVE STREETS AT ALL SEASONS Comfortable environments to enhance the movement of people in the public realm throughout all streets in the downtown area. STREETS 21 15 DESIGN GUIDELINESDRAFT DESIGN GUIDELINES STREET NETWORK AND DESIGN 1. With redevelopment, break down the large existing “superblocks” of development in the downtown between W. 78th Street and the rail line by creating new street connections that reduce the block size, on both the east and west sides of Market Boulevard to create a more pedestrian and walkable district. 2. Build off the existing pattern of development and existing street network and access points along W. 78th Street and Market Boulevard to create a more intuitive and navigable grid pattern for the core of downtown. 3. Create a hierarchy of street types based on roadway design criteria, available right-of-way, and intended adjacent uses to create a multi- functional network of streets and to guide a range of adjacent development types for the district. 4. Recognize existing infrastructure investments and right-of-way corridors and build the new street network to maximize redevelopment potential and to create a new pattern and scale of development in the area. BIKE FACILITIES 1. Provide a multi-use pathway along the north side of West 78th Street through the downtown to connect the downtown to Lake Ann Park and trails to the west and the existing pedestrian bridge over Highway 5 on the east side of downtown. 2. Locate bike racks throughout the district to encourage and facilitate biking as a means of transportation. Bike racks should be placed in groups at convenient, safe, and within well-lit paved areas in the build to zone or public right of way. Bike racks should also be provided in parking garages. 3. Promote development of free bike maintenance stations that provide amenities, such as a tire pump, tire air gauge, tire levers, tools, etc., along major bike routes and at the Civic Campus and SW Transit Station. 4. Provide bike parking/storage facilities at the Civic Campus and SW Transit Station. 22 16 CITY OF CHANHASSEN, MN STREETS INTERSECTION CROSSINGS 1. Minimize the number of vehicle curb cuts on through sidewalks. 2. Provide frequent pedestrian connections throughout the downtown via walks, trails, and pedestrian or shared use streets. 3. Provide curb bump-outs at street intersections, wherever feasible, to shorten crosswalk distances, calm traffic, provide areas for street furnishings/landscaping, and to delineate the limits of on- street parking. 4. Provide clearly marked walk/bike crossings at all street intersections with reflective paint, special paving materials, light signal and/or signage alerting motorists to the walk/bike crossing. 5. Utilize pedestrian-activated countdown crossing lights at key signalized intersections. SIDEWALKS 1. Provide continuous sidewalks on both sides of the street within each street type. 2. Align sidewalks with one another and connect them to key civic and commercial destinations in the downtown and to the surrounding residential neighborhoods. 3. Provide an expanded pedestrian zone to accommodate anticipated pedestrian traffic levels and allow for street furnishings, lighting, plantings, and outdoor restaurant seating on Primary Downtown Roadways. 4. Provide curb bump-outs at street intersections, wherever feasible, to shorten crosswalk distances, calm traffic, provide areas for street furnishings/landscaping, and delineate limits of on-street parking. 5. Provide clearly marked walk/bike crossings at all Primary Roadway intersections with reflective paint, special paving materials, light signal and/or signage alerting motorists to the walk/bike crossings. 6. Utilize pedestrian-activated countdown crossing lights at key signalized intersections. 23 17 DESIGN GUIDELINESDRAFT LANDSCAPING 1. Where medians exist, maintain the medians with landscape plantings and trees with accent lighting and seasonal holiday lighting. 2. Plant street trees at regular intervals appropriate to the root structure and canopy of the tree species chosen. Encouraged to provide a street tree every 20-30 feet. 3. Install similar mix of street tree species and spacing on both sides of the street within a given block. 4. Plant native tree and plant species, whenever possible, to reduce maintenance (reduced irrigation, salt tolerance, etc.), and reduce the urban heat island effect. 5. Plant low-maintenance/drought-tolerant plants and trees to reduce irrigation needs; consider allowing exceptions for higher-maintenance materials in areas with high pedestrian traffic and community gathering spaces. 6. Use structural soils and tree grates where street trees are planted within a narrow, paved strip. 7. Consider trees and plant materials that minimize visual obstruction of business signage facing the street. 8. Consider planters with annual flowering plants to create a welcoming pedestrian environment and contribute to the unique identity of downtown Chanhassen. 9. Prohibit plant materials, fencing, or landscape improvements greater than 18 inches in height within sight lines of any street intersection or driveway. 10. Prohibit artificial plant materials. 24 18 CITY OF CHANHASSEN, MN STREETS LIGHTING 1. Design streetscape lighting to accommodate vehicular traffic but also a comfortable and safe light level for pedestrians. 2. Utilize a similar family of fixtures for the lighting design of all public streets within the district. Variation of pole height, mounting height, and accessories to be dictated by streetscape type and overall lighting level needs. FURNISHINGS 1. Place street furnishings (benches and seating, trash/recycling receptacles, bollards, bike racks, wayfinding kiosks or signage, etc.) at building entry areas, plazas, near intersections, and along the primary roadways in downtown. 2. Utilize a consistent design palette (style, materials, and color) of street furnishings that are visually interesting and reflect the character of the downtown Chanhassen, tie to the Civic Campus design, and provide a strong sense of community identity. 3. Provide street furnishings that enhance the comfort, accessibility, safety, and functionality of the streetscape. 4. Utilize street furnishings that are made of durable materials, easily maintained/repaired, and are locally available, when feasible. 5. Install street light poles that accommodate banners and holiday decorations that will improve the visual character and identity of the street. 25 19 DESIGN GUIDELINESDRAFT STREET TYPOLOGIES The Streetscape Typology Diagram highlights the proposed street network for the downtown. See the following pages for detailed street sections, dimensions, and descriptions of key features for the types listed below. These street sections are intended to express the design intent and key characteristics or features of each street type. As streets are reconstructed or redevelopment begins to take place in the downtown, more detailed design of the streets should occur. 12A E A A B C C C D D D 26 20 CITY OF CHANHASSEN, MN STREETS THRU LANE THRU LANE ON STREET PARKING BIKE/WALK LANEBLVD.WALKBLVD.WALK 8’6’9’11’11’16’9’ +/-90’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 6’6’8’ ON STREET PARKING THRU LANE 10’ UPPER STORY SETBACK 10’ UPPER STORY SETBACK 18’ 12’ 12’ 12’ 12’ 12’ MAXIMUM FLOOR HEIGHT DIMENSIONS 14’ 10’ 10’ 10’ 10’ 10’ MINIMUM FLOOR HEIGHT DIMENSIONS 1 DOWNTOWN CORE - W 78TH ST90’ R.O.W., CENTER MEDIAN The narrowest section of West 78th Street through downtown, this stretch of roadway will provide a single lane of traffic in each direction with on-street parking. Sidewalks and tree lined boulevards will be on both side of the street with a center median. The north side of the street will have an expanded walkway to allowed for a shared bike path. DESIGN FEATURES • Sidewalks • Shared sidewalk & bike lanes on north side • Median for left turn lane stacking • Single thru lane in each direction • On street parking • Boulevard trees with structural soils KEY MAP 27 21 DESIGN GUIDELINESDRAFT 10’ 18’ 12’ 12’ 12’ 12’ 12’ WALK BLVD.ON STREET PARKING/ RIGHT TURN LANE THRU LANE THRU LANE MEDIAN THRU LANE ON STREET PARKING/ BUMP OUTS BLVD.BIKE/WALK LANE LANDSCAPE EXISTING LIBRARY 6’9’11’11’20’11’9’8’10’15’5’ +/-100’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 0’-15’0’-15’ 10’ UPPER STORY SETBACK PAVERS/LANDSCAPE LANDSCAPE BED MAXIMUM FLOOR HEIGHT DIMENSIONS 2 DOWNTOWN CORE - W 78TH ST100’ R.O.W., CENTER MEDIAN A slightly wider right-of-way for West 78th Street with similar characteristics to the 90’ right-of-way section. Expanded boulevard and median space for more robust landscaping occupy the wider spaces. The north side of the street will have an expanded walkway to allowed for a shared bike path. DESIGN FEATURES • Sidewalks • Shared sidewalk & bike lanes on north side • Median for left turn lane stacking • Single thru lane in each direction • On street parking • Boulevard trees KEY MAP 28 22 CITY OF CHANHASSEN, MN 8’5’20’ 15’12’ 12’ 12’ 12’ 12’ 12’ 10’ 10’ 10’ WALK BLVD.THRU LANETHRU LANE MEDIAN/ TURN LANE THRU LANE BLVD BIKE/WALK LANETHRU LANE 10’11’11’20’ +/-100’5’-25’ 25’11’11’5’8’10’ 10’ UPPER STORY SETBACK BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 5’-25’ LANDSCAPE AREA + FRONT DOOR ACCESS LANDSCAPE AREA MAXIMUM FLOOR HEIGHT DIMENSIONSMINIMUM FLOOR HEIGHT DIMENSIONS A STREETS DOWNTOWN ENTRY100’ R.O.W., CENTER MEDIAN The section of West 78th on the west end of downtown where more traffic for destination retailers exist, as well as portions of Great Plains Boulevard and W. 78th on the east side of downtown. Similar sidewalk, boulevard, and median conditions exist as the Downtown Core Streets, but here there are two travel lanes in each direction with no on-street parking. DESIGN FEATURES • Sidewalks • Shared sidewalk & bike lanes on north side • Median for left turn lane stacking • Two thru lanes in each direction • Boulevard trees KEY MAP 29 23 DESIGN GUIDELINESDRAFT THRU LANE THRU LANE BLVD.WALKBLVD.WALK 10’20’7’6’12’12’7’6’ +/-50’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 0’-30’0’-30’ 30’ B CIVIC CAMPUS - MARKET BLVD. & CHAN VIEW50’ R.O.W. The narrowest roadways and right-of-way in downtown, this section of Market Boulevard and Chan View allow for travel lanes in each direction with a sidewalk on both sides, but no on-street parking. Narrow travel lanes provide opportunities for expanded sidewalks and corresponding boulevards to match these dimensions on other streets in the downtown. DESIGN FEATURES • Sidewalk on one side • Boulevard • Narrow travel lanes in each direction • No on-street parking KEY MAP 30 24 CITY OF CHANHASSEN, MN 30’ WALK THRU LANE TURN LANE THRU LANE BLVD.BLVD.WALK EXISTING LIBRARY 10’8’5’10’11’12’11’10’8’5’ +/-80’ BUILD TO ZONE RIGHT OF WAY BUILD TO ZONE 10’-30’0’-30’ 30’ 10’ UPPER STORY SETBACK 18’ 12’ 12’ 12’ 12’ 12’ MAXIMUM FLOOR HEIGHT DIMENSIONS NEIGHBORHOOD CONNECTOR80’ R.O.W., CENTER TURN LANE Portions of Kerber Boulevard, Laredo Drive, and Great Plains Boulevard and these streets extend north into the surrounding neighborhoods. Single travel lanes in each direction with center striped turn lanes exist to facilitate traffic movement. Pedestrians and bicyclists are accommodated with a sidewalk on one side of the street and a multi-use trail on the other. C STREETS DESIGN FEATURES • Two travel lanes, one in each direction with a center turn lane • Sidwalk and multi-use trail • No on street parking • Boulevards KEY MAP 31 25 DESIGN GUIDELINESDRAFT 10’ 10’ 18’ 14’ 12’ 12’ 12’ 12’ 12’ 10’ 10’ 10’ 10’ 10’ THRU LANE THRU LANEON STREET PARKING ON STREET PARKING/ BUMP OUTS BLVD.WALKWALKBLVD. BUILD TO ZONEBUILD TO ZONE RIGHT OF WAY UPPER STORY SETBACK UPPER STORY SETBACK +/- 66’ 11’11’30’10’9’9’7’6’6’7’10’30’ 10’-30’10’-30’ STORMWATER TREATMENT CONNECT STORE FRONTS AND BUILDING ENTRIES TO PUBLIC SIDEWALK TURF MAXIMUM FLOOR HEIGHT DIMENSIONS MINIMUM FLOOR HEIGHT DIMENSIONS DOWNTOWN NEIGHBORHOOD - FUTURE STREETS66’ R.O.W. As redevelopment occurs in the downtown, opportunities exist to breakdown the larger super blocks of development that exist today. New streets would create a smaller, more walkable scale with redevelopment. These streets would have a travel lane in each direction, on street parking on both sides, bump-outs at intersections, and boulevards. D DESIGN FEATURES • Travel lane in each direction • On street parking • Intersection bump outs • Sidewalk • Boulevard KEY MAP 32 26 CITY OF CHANHASSEN, MN ON STREET PARKING THRU LANE THRU LANE BLVD.WALKMEDIANWALKBLVD. 6’6’9’9’11’14’8’ +/- 85’ RIGHT OF WAY BUILD TO ZONEBUILD TO ZONE 12’10’ ON STREET PARKING 18’ 12’ 12’ 12’ 12’ 12’ MAXIMUM FLOOR HEIGHT DIMENSIONS 10’ UPPER STORY SETBACK 10’ UPPER STORY SETBACK 14’ 10’ 10’ 10’ 10’ 10’ MINIMUM FLOOR HEIGHT DIMENSIONS STREETS DESIGN FEATURES • Sidewalk on the west side, multi-use path on the east side • Median for left turn lane stacking • Single thru lane in each direction • Boulevard trees with opportunities for stormwater treatment within the boulevards • Mini round-a-bout to facilitate development access Market Boulevard Slated for reconstruction in 2025, the section of Market Boulevard from Highway 5 north to West 78th will be reconstructed with sidewalk, multi-use trail, sin gle travel lanes in each direction and dedicated left and right turn lanes. A mini round-a-bout will be included to help facilitate access to existing development. E KEY MAP 33 27 DESIGN GUIDELINESDRAFT WAYFINDING OVERVIEW Signage helps announce and celebrate the downtown district and wayfinding helps patrons and visitors navigate the downtown to key civic destinations like the Library, License Center and Post Office. The following represents the desired look and aesthetic for broader wayfinding throughout the downtown. Signage varies in scale from highway-oriented signage located along Highway 5, to gateway monuments, and wayfinding signs that could be located within the boulevard or post mounted throughout the downtown. The signage aesthetics is derived from the Civic Campus architecture and site design and provides continuity throughout the downtown district. SIGN FAMILY 34 28 CITY OF CHANHASSEN, MN WAYFINDING CIVIC CAMPUS SIGNS 35 29 DESIGN GUIDELINESDRAFT SIGN MATERIALITY The following represent ts the intended materiality for the wayfinding signs in downtown. 36 30 CITY OF CHANHASSEN, MN PROPOSED SIGN LOCATIONS WAYFINDING This page intentionally left blank 37 31 DESIGN GUIDELINESDRAFT This page intentionally left blank 38 32 CITY OF CHANHASSEN, MN 39 DIVISION 20-XXIII-11 DESIGN STANDARDS FOR CENTRAL BUSINESS DISTRICT Sec 20-____ Purpose These design standards regulate site design and building design to enhance the quality of all new development and redevelopment. These design standards will: a) Promote high-quality site design, including placement of buildings, front yards, off-street parking areas, private usable open space, walk/bike connec�ons, waste storage, and mechanical equipment. b) Promote high-quality building design, including building massing, building facades, parking structure facades, roof design, and exterior building materials. c) Create a unified, harmonious and high-quality visual environment throughout the downtown. d) Foster a dis�nc�ve and posi�ve community image, thereby iden�fying downtown Chanhassen as a special place with a unique iden�ty in the Twin Ci�es Region as a whole. Sec 20-____ Intent The city intends that all development within the downtown should strive toward the highest level of quality in both design and construc�on. The criteria by which new development in the downtown shall be evaluated are as follows: a) Consistency with all provisions of the comprehensive plan, as amended from �me to �me; the surface water protec�on program; all provisions of the zoning ordinance and subdivision ordinance not specifically overridden by the provisions of these design standards; and all other applicable land use regula�ons. b) Preserva�on of the natural condi�ons found on each site to the greatest extent possible, through minimized removal of trees and other vegeta�on and soil, minimized site grading, and applica�on of the prac�ces found in the city's surface water management plan. c) Establishment throughout the downtown of harmonious physical and visual rela�onships among exis�ng, new, and proposed buildings, open spaces, natural terrain, and plant materials and placement with the intent of crea�ng a unique and unified appearance for the downtown. d) Use of appropriate materials, ligh�ng, textures, colors, and architectural and landscape forms to create a unified, high-quality design concept for each site that is compa�ble with adjacent and neighboring structures and func�ons, including but not limited to natural areas, city-owned property, and vacant land subject to future development in accordance with the comprehensive plan. e) Crea�on of unified site designs, each with a sense of internal order, that provide desirable environments for site users and visitors and the community as a whole and that consider all site elements including: the rela�onship of buildings to surrounding landforms; grading; architectural design; building, parking and loading dock orienta�on; building height; use of manmade materials, including paving; site furnishings (ligh�ng, outdoor sea�ng, signage, etc.); landscaping (reten�on of natural vegeta�on, plant selec�on and placement, reten�on and incorpora�on of water features, etc.); and other visible outdoor site elements. f) Crea�on of a suitable balance between the amount and arrangement of open space, landscaping, and view protec�on and the design and func�on of man-made features on the other. Achieving this balance shall take into account screening, buffering, size and orienta�on of 40 open spaces, personal and property security, localized wind and solar effects, and protec�on of important public ways. g) Provision of safe and adequate access to and from sites giving ample considera�on to the loca�on and number of access points from public streets, the safety and convenience of merging and turning movements, and traffic management and mi�ga�on. h) Provision of on-site vehicular, bicycling, and pedestrian circula�on by way of interior drives, parking areas, pathways, and walkways adequate to handle an�cipated needs and to safety buffer pedestrians and cyclists from motor vehicles. Ample considera�on shall be given to the width of interior drives, internal traffic movement and flow, separa�on of pedestrian, cycling, automobile; and delivery traffic, and the safe, convenient, and prac�cal arrangement of parking spaces. i) Adequate separa�on and protec�on of each site from adjacent proper�es, through reasonable provisions for surface water drainage, sound and sight buffers, view protec�on, privacy, and other aspects of design that may not be specifically covered by these or other regula�ons but are found to have significant effect on any or all of the proper�es and roadways. Sec 20-____ District Applica�ons The design standards shall apply to all development in the Central Business District. The design standards apply with the following excep�ons: a) Internal altera�ons to buildings that affect less than 50 percent of the building's gross floor area and do result in a change to the building height, roof line or footprint. b) Replacement or repair of exis�ng materials. c) The standards shall apply only to the building or site elements being developed or altered. A proposal for changes to a building would be required to meet only those standards that pertain to buildings while changes to a parking area would be required to meet all standards for parking areas not for buildings. The planning commission shall apply the design standards propor�onately to the degree of change proposed. Minor improvements may be made to exis�ng uses without costly upgrades or a complete change to the site. The planning commission may make a recommenda�on to waive specific design standards based on the scale of the project. Sec 20-____ Defini�ons a) Build-to-Zone means the area on the lot where all or a por�on of the street-facing building facade must be located, established as a minimum and maximum front yard setback range. b) Occupied Space means an interior building space regularly occupied by the building users. It does not include storage areas, u�lity space, or parking. c) Street Frontage means the building and yard area facing and directly adjacent to a street right- of-way line. d) Street Frontage Coverage means the minimum percentage of the lot line that must have a building façade located within the build-to zone. Sec 20-____ Site Design Standards a) Building Placement and Yard Standards 41 1) Street frontage coverage: A minimum percentage of all building fronts are required to be placed within a lot’s build-to-zone. To determine compliance with the street frontage coverage requirement, the total length of the building or building por�on(s) located in the build-to-zone is divided by the length of the lot or parcel on which the building is located. The remainder of a building may be placed outside the maximum front setback but shall not be located closer to the street than the minimum front setback. Street Type Downtown Core and Market Blvd Downtown Neighborhood Downtown Entry Neighborhood Connector Minimum 80% 70% 50% 40% Figure 1. Street Frontage Coverage 2) Front/corner yard areas: i) Front/corner yard areas along streets shall be designed as a unified streetscape that may include but is not limited to sidewalks, plan�ngs, open space, public or private sea�ng areas that are required to be installed and maintained by the building owner or homeowners’ associa�on. ii) Walls, fences, monument signs, ligh�ng, elevated private outdoor spaces, stairs leading to residen�al entries, guardrails, handrails and other similar building and landscape elements are allowed encroachments within the front/corner yard areas. iii) U�li�es, transformers, and telecommunica�ons equipment shall, to the extent feasible, not be located in the front/corner yard and shall be architecturally integrated or screened by landscaping or decora�ve fencing. iv) Awnings, canopies, marquees, signs, shading devices, cornices and ligh�ng are permited encroachments within the public right-of-way and setback areas but must be a minimum of 10 feet above sidewalk grade. b) Off-Street Parking and Loading Area Standards 1) Off-street vehicle parking areas: 42 i) For Downtown Core and Downtown Neighborhood Streets, off-street parking areas shall not be permited between the building and the street. ii) Vehicular entrances and exits to parking areas shall have a maximum linear width of 12 feet if accommoda�ng one direc�on of travel, and a maximum linear width of 24 feet if accommoda�ng both an exit and entrance within the same curb cut. iii) Screening along the edges of off-street parking areas shall be high enough to screen vehicle headlights from adjacent proper�es, streets, and walkways, minimum of three (3) feet high and maximum of four (4) feet high. Figure 2. Off-Street Parking 2) Off-street loading areas: i) All loading areas shall be screened to minimize visibility from all streets and neighboring buildings. Screening shall be provided by architectural elements, landscaping, fencing, or walls that are consistent with the building’s architecture. ii) In the Downtown Mixed Use character area, loading areas shall have exterior ligh�ng to increase safety for vehicular and pedestrian movement. c) Private Usable Open Space Standards 1) Private usable open space: Each development, both residen�al and non-residen�al, shall provide a minimum of 10% of the lot area as private usable open space. Private usable open spaces will not count toward public open space dedica�on requirements. Usable open space means designed outdoor space that is either on the ground floor or in an upper level or building roo�op that is intended for passive or ac�ve recrea�on that is accessible and suited to the needs of the development’s residents, employees, and/or business patrons, and shall generally have the following characteris�cs: i) Func�onal and aesthe�c design that relates to the principal building or buildings, with clear edges, including sea�ng, landscaping, recrea�onal facili�es, sidewalk connec�ons, and other ameni�es; ii) May be designed as courtyards, plazas, picnic areas, swimming pools, play areas, roo�op pa�os/gardens, or trails within natural areas; iii) Compa�ble with or expands upon exis�ng pedestrian connec�ons and public parks or open space; 43 iv) May include both private common areas for use by all residents of that development, as well as a private unit’s open space for exclusive use by that unit’s residents; and v) Does not include driveways, parking areas, steep slopes, or stormwater ponds. d) On-Site Walk/Bike Connec�on Standards 1) Provision of internal site pedestrian and bicycle connec�ons to all exis�ng or planned public sidewalks and trails adjacent to the site. e) Waste Storage Standards 1) Storage of waste containers shall be accommodated inside buildings when feasible. 2) Waste storage is allowed outdoors if adequately screened either through architectural elements or with landscaping, fencing, or walls. The loca�on shall minimize visibility from all streets and neighboring buildings. No waste storage is allowed between the building and the street, nor adjacent to the street. f) Mechanical Equipment Standards 1) To avoid noise and air quality impacts on open space areas, mechanical ducts or vents, with the excep�on of residen�al kitchen and bathroom vents, shall not be located adjacent to areas designated for common courtyards or ac�vity areas. 2) Roo�op mechanical equipment greater than four feet in height shall be screened in an enclosure that also considers views from above. All screening shall be at least of equal height to the mechanical equipment that it screens. Sec 20-____ Building Design Standards Figure 3. Building Design 44 a) Building Massing Standards 1) Building Length: Maximum of 250 feet without a major break in the building facade. 2) Upper Floors Stepback: Upper floors shall be stepped back from the façade a minimum of 10 feet based on the table below. Street Type Downtown Core and Market Blvd Downtown Neighborhood Downtown Entry Neighborhood Connector Stepback Required Above 2 stories 2 stories 3 stories 2 stories b) Building Façade Standards 1) All buildings shall be constructed to meet the building façade standards in the following table: Building Façade Design Street Type Downtown Core and Market Blvd Downtown Neighborhood Downtown Entry Neighborhood Connector Primary Building Entrance Minimum of one primary entrance per street facade Spacing of Building Entrances Maximum distance between entrances is 75 �. Street Façade Ar�cula�on Minimum Every 35 �. Every 35 �. Every 55 �. Every 20 �. Street Façade Transparency Minimum 65% 65% 50% 20% c) Parking Structure Façade Standards 1) Liner uses along street façades: All off-street parking structures that front a public street must be lined with occupied space at the ground floor, at least 18 feet in depth, between the parking area and exterior wall of the building. 2) All other frontages must visually screen the interior from the exterior under dayligh�ng and night ligh�ng condi�ons. d) Roof Design Standards 1) Flat roof only with a decora�ve parapet. e) Exterior Building Materials Standards 1) Exterior building materials are classified as primary, secondary or accent materials and are allowed as follows: Class of Exterior Building Materials Percentage Allowed Primary 50% minimum 45 Secondary 40% maximum Accent 10% maximum Accent materials may include door and window frames, lintels, cornices and other minor elements. 2) The classes of materials consist of the following: Class of Exterior Building Materials Materials Allowed Primary Brick Stone Wood Glass Secondary Stucco or Synthe�c stucco (upper floors only) Decora�ve/textured masonry units Accent Metal Glass block Spandrel glass Prohibited Bronze-�nted or mirrored glass 46 INFORMATION SHEET MINNESOTA OUTDOOR LIGHTING OPTIONS LED LUMINAIRE STYLES Traditional Displays the old-fashioned charm of traditional area lighting, enhancing any setting with distinctive styling. Downlight configuration delivers uniform and efficient illumination to pedestrian and roadway applications. • Colors: Dark Bronze, Black • Available on 14-foot pole style A only • Dark Sky Friendly Eligible Rate(s): – Rate Code: A30 – Standard Service Underground with direct buried fiberglass pole. – Pre-Pay Option with direct buried fiberglass or aluminum pole. Acorn – opaque or clear top Add historic sophistication with one of the many globes that found their way onto the city streets of North America in the early 20th century. • Colors: Dark Bronze, Black, Federal Green • Available on pole styles A (fiberglass), B or C Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option with fiberglass or aluminum pole. Lantern One of the most versatile luminaires offered with acrylic lens or no lens, the beauty of yesteryear with the superior lighting performance standards of today. • Colors: Dark Bronze, Black, Federal Green • Available on pole styles A (fiberglass), B or C • Dark Sky Friendly without lens Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option with fiberglass or aluminum pole. Cobra Appreciated for function and form that contributes to the safety and security of well-lit streets for your residents and business patrons. • Colors: Gray, Dark Bronze, Black, Federal Green • Available on 30-foot pole style A only • Dark Sky Friendly Eligible Rate(s): – Rate Code: A30 – Standard Service Overhead with wood pole. – Standard Service Underground with direct buried fiberglass pole. – Pre-Pay Option with direct buried fiberglass pole or base mounted aluminum pole. Page 1 of 3 23-09-507 47 Contemporary Optical assembly designed for maximum performance. Die-cast aluminum housing and spun aluminum hood for long-life performance. • Colors: Light Gray, Black • Available on 14-foot pole style A only Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option Post Top Luminaire Modern High-performance optics and elegant form factor provide a modern lighting option. • Colors: Light Gray, Dark Bronze, Black, Federal Green • Available on 14-foot pole style A only • Dark Sky Friendly Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option Evans The LED Evans intelligent design will revitalize any community roadway with a sophisticated style. • Colors: Dark Bronze, Black, Federal Green • Available on pole style D only Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option Nightwatch Lights To request a Nightwatch installation and/or receive information on installation criteria, please contact us via email OutdoorLighting@xcelenergy.com. Please note: Mercury Vapor and High-Pressure Sodium Area lights are no longer available for new installations. Xcel Energy will convert all Area lights to LED upon failure or repair request. LED is not currently available for our Directional lights. Nightwatch lights are also referred to as Automatic Protective Lighting Service in Xcel Energy’s rate schedule and in billing. Eligible Rate(s): – Rate Code: A07 – Automatic Protective Lighting Page 2 of 3 23-09-507 LED LUMINAIRE STYLES continued 48 MINNESOTA xcelenergy.com | © 2023 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc. | 23-07-507 INFORMATION SHEET OUTDOOR LIGHTING OPTIONS POLE STYLES STYLE A A round, smooth tapered shaft available in varying heights, foundation mounted or direct buried. Fiberglass – 14 or 25-foot mounting height, direct buried Aluminum – 30 feet, foundation mounted • Colors: Dark Bronze only • Colors: Dark Bronze, Black and Federal Green Eligible Rate(s): Eligible Rate(s): – Rate Code: A30 – Rate Code: A30 – Standard Service Underground – Pre-Pay Option – Pre-Pay Option STYLE B – Columbus An aluminum decorative pole with a 15-foot fixture mounting height. • Colors: Dark Bronze and Black Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option STYLE C – Washington A fluted base mounted pole with a 14-foot fixture mounting height. • Available in fiberglass and aluminum • Colors: Dark Bronze, Black and Federal Green Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option STYLE D – Evans A decorative base mounted fluted aluminum pole with a 28-foot fixture mounting height. • Colors: Dark Bronze, Black and Federal Green • Available only with the Evans fixture Eligible Rate(s): – Rate Code: A30 – Pre-Pay Option Questions? We’re here to help. Contact us at OutdoorLighting@xcelenergy.com. The Customer may not make any attachments, including but not limited to, banners, flags, signs or holiday lighting, to the poles without the express written permission of the Company. Approval of any such attachments will be at the sole discretion of the Company. 49 City Council Item April 22, 2024 Item Proclamation: Kim Meuwissen Day File No.Item No: C.1 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Matt Unmacht, Assistant City Manager Reviewed By SUGGESTED ACTION Proclaim Kim Meuwissen Day on April 26, 2024 Motion Type N/A Strategic Priority N/A SUMMARY The City wishes to thank and recognize Kim Meuwissen for her 37 years of service upon her retirement. Kim Meuwissen began her service to the City of Chanhassen in the position of Secretary in the city’s Administration Department on December 14, 1987. She was promoted to Planning Secretary in 2003, and later to Senior Admin Support Specialist in 2013 and Office Manager/Deputy Clerk in 2016. In 2021, she was promoted to City Clerk, a role that she would fill until her retirement. Kim has dedicated her career to serving the residents and businesses of Chanhassen. BACKGROUND DISCUSSION 50 BUDGET RECOMMENDATION ATTACHMENTS 51 City Council Item April 22, 2024 Item Presentation of Certificates of Appreciation and Maple Leaf Awards to Outgoing Commissioners File No.Item No: C.2 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By SUGGESTED ACTION Present Certificates of Appreciation: Greg Hawks, Environmental Commission Scot Lacek, Environmental Commission Heather Markert, Park & Recreation Commission Kelsy Alto, Planning Commission Erik Johnson, Planning Commission Laura Baumtrog, Commission on Aging Present Maple Leaf Awards: Matt Kutz, Park & Recreation Commission Don Vasatka, Park & Recreation Commission Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND 52 DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 53 City Council Item April 22, 2024 Item Invitation to Arbor Day Celebration - May 4, 2024 File No.Item No: C.3 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jamie Marsh, Environmental Resource Specialist Reviewed By SUGGESTED ACTION Invitation Motion Type N/A Strategic Priority Communications SUMMARY Each year, Chanhassen celebrates Arbor Day in order to set aside time to consider what trees do for us and our community. Planting trees add beauty and character to our neighborhoods, reduces energy costs, increases property values, reduces air pollution, and replaces trees lost in our community. It has been said, “The best time to plant a tree was 20 years ago. The next best time is now.” Let us plant today, the trees of tomorrow. I invite all residents, their families, and friends to Chanhassen’s Arbor Day event on Saturday, May 4 at Meadow Green Park. We will gather at 10 a.m. at the park gazebo for a welcome from myself and the city. Volunteers will plant trees around the park and receive a free seedling. Refreshments, activities, and tree-related information will be available throughout the morning. The event will be held rain or shine so be sure to dress for the weather and the work. Please bring a shovel if you can. I encourage everyone to come to this free event and help plant a tree on Arbor Day. BACKGROUND 54 DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 55 City Council Item April 22, 2024 Item Presentation of 2024 Arbor Day Poster Contest Winners File No.Item No: C.4 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jamie Marsh, Environmental Resource Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council presents the Arbor Day Contest Winner." Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS ARBOR DAY POSTER CONTEST WINNERS Speech 56 ARBOR DAY POSTER CONTEST WINNERS On behalf of the Chanhassen City Council and the Environmental Commission, I would like to congratulate all the winners of this year’s Arbor Day Poster Contest. The city has been sponsoring this contest for 25 years to express our commitment to trees in our community and help educate students on the importance of trees. Every year, local 5th graders are invited to submit their artwork based on an annual theme. The theme for 2024 was: “Trees are Terrific –in all Shapes and Sizes!” The city would like to thank all the students from Bluff Creek Elementary School and Chanhassen Elementary for their wonderful artwork. The framed winning picture will hang in city hall along with the past winners. The city would also like to thank The Garden by the Woods for their generous donation of a gift card for the grand prize winner. Please visit our local business, The Garden by the Woods, this summer. Please come forward when your name is called. The runners-up in this year’s Poster Contest are: From Bluff Creek Elementary: Tor Efrosini Olivia Rollins Kaylee Do Haddie Miller Jace Hannah Wilde Rory Kate Da Silva 57 I now invite the Grand Prize winner, Maia Sheldon, to come forward. Congratulations Maia!I am pleased to present you with a gift card from The Garden by the Woods and an identification book of Minnesota trees. Please help me show Maia our appreciation for her excellent poster. Let’s congratulate all of these artists! 58 City Council Item April 22, 2024 Item Receive Planning Commission Minutes dated March 19, 2024 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Planning Commission minutes dated March 19, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Planning Commission minutes dated March 19, 2024 59 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES MARCH 19, 2024 CALL TO ORDER: Chair Noyes called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Chair Eric Noyes, Erik Johnson, Kelsey Alto, Ryan Soller, Edward Goff, Steve Jobe. MEMBERS ABSENT: Perry Schwartz STAFF PRESENT: Rachel Arsenault, Associate Planner; Rachel Jeske, Planner; Eric Maass, Planning Director; Jamie Marsh, Environmental Resource Specialist. PUBLIC PRESENT: None. PUBLIC HEARINGS: 1. CONSIDER PRELIMINARY PLAT, SITE PLAN, AND REZONING FOR CHANHASSEN CIVIC CAMPUS Rachel Arsenault, Associate Planner, gave a summary of the staff report, noting the applicant is requesting a recommendation of approval for the preliminary plat, site plan review, and rezoning from Office and Institutional to Planned Unit Development. She provided an overview of the landscaping plan, building architecture, and building design. Trace Jacques, partner at BKV Architects, reviewed the architecture design process for City Hall. He explained the details of the rendering of City Hall and the purpose of different design choices. He presented the renderings of the performance stage. Eric Maass, Planning Director, stated the seating wall in the performance stage renderings would not be continuous as demonstrated in the renderings. Mr. Jacques reviewed the renderings for the community space. The holiday tree will be located in the community space. Mr. Maass explained the lawn and park space provides a second outdoor living room when the performance stage is not in use. Mr. Jacques stated that the sidewalk is handicap accessible. The park pavilion building has a concession stand and bathroom access. He reviewed the variable ways to utilize the community space. 60 Planning Commission Minutes – March 19, 2024 2 Mr. Maass stated that the open skating area will not be used for hockey. He highlighted the completed staffing study to explain the well-utilized building space. Mr. Jacques commented that the City Hall area will be a positive experience because of the windows. He complimented the opportunity to work with the City of Chanhassen. Chair Noyes asked for the dimensions of the green space and skating area. Mr. Maass responded that the current skating area would fit in the new open skating area. Chair Noyes questioned what the transition area would be at the skating area. Mr. Maass answered that the parks department is considering an appropriate railing for the skating area and the interior of the park pavilion flooring so that it holds up to ice skates. Mr. Jacques presented the floor plan of the training room for ballot security. He explained the floor plan of the council chambers. He stated that private offices are not wrapped around the exterior of the building to allow natural light. Mr. Maass explained that City Hall is customer service focused. He stated city staff can navigate all building spaces without having to badge through multiple doors. He stated that all city vehicles would be in the parking lot under City Hall. Commissioner Soller asked if there were other notable cuts or changes based on the budget. Mr. Maass answered that the project had some revisions to make the budget. The preliminary bid package was a little over $1 million less than originally anticipated. The bid alternate list allows for a heated sidewalk. Mr. Jacques answered there was an exploration of an elevator from the upper area of the parking structure to the main floor of the library. This is still a possibility. The need for an elevator might be different. There will be a new staircase in the same location that will feel safer. Mr. Maass responded that the space for an elevator will remain open so it can be constructed at another time. Mr. Jacques answered that the elevator was originally considered for the park pavilion. A separate space for the elevator will be a simpler step. Commissioner Soller asked what was in the park pavilion building. Mr. Maass answered that there is a double-sided fireplace with round tables for personal events like birthday parties and showers. There is also a concession space, a utility closet, and restrooms. Mr. Jacques responded that the space is vaulted and only one story. 61 Planning Commission Minutes – March 19, 2024 3 Chair Noyes asked if the clock on City Hall would be located on both sides. Mr. Jacques responded that the clock was only on one side based on the budget. Mr. Maass answered that the clock is on the bid alternate list. Commissioner Soller asked about the safety of the building. Mr. Maass responded that the front desk area and service counter will have a button. There will be the ability to lock doors and the dais in the council chambers will have the ability to be locked. There will be a safety room in the council chambers as well. The vestibule on the north side of City Hall is a safety feature for the public to utilize. Commissioner Soller questioned the need to move the project to a planned unit development. Mr. Maass answered that the location of the existing parking ramp and the proposed park building is not in proximity to any roadway. The park pavilion will be addressed off Kerber Street for emergency purposes while City Hall will be addressed off Market Street. City Hall would be too high to accommodate for the design so that pushed them to a planned unit development. Chair Noyes asked if the campus adhered to the central business district guidelines. Mr. Maass responded that the building elevation does not adhere to the base guidelines but does adhere to the planned unit development guidelines for improved architectural experience. Chair Noyes asked about the use of LED signs for communication purposes. Mr. Maass answered that signage on the buildings is still a part of the base bid. Signage throughout the civic campus is a part of the bid alternate. Commissioner Soller questioned the height of the venue and the new residential complex at the hotel and cinema in comparison to the clock tower. Mr. Maass answered that the venue is 78 feet. The Roers proposal tabled is 63 feet at the five- story elevation and 76 feet at the six-story elevation. Commissioner Soller stated the civic campus with a clock tower should dominate the space. He shared that the clock tower should not be overtaken by neighboring structures. Chair Noyes opened the public hearing. There were no public comments. Chair Noyes closed the public hearing. 62 Planning Commission Minutes – March 19, 2024 4 Commissioner Jobe moved, Commissioner Johnson seconded that the Planning Commission recommends that City Council approve the requested preliminary plat; site plan review; and ordinance rezoning the property from the Office Institutional District to Planned Unit Development – Central Business District, PUD subject to the conditions of the Staff Report. The motion carried with a vote of 5 to 1. Commissioner Goff voted nay. GENERAL BUSINESS: 1. ORDINANCE XXX: AMENDING LAWN MAINTENANCE STANDARDS IN THE A-2, RR, AND RSF ZONING DISTRICTS Rachel Jeske, Planner, provided an overview of the previous Planning Commission discussion regarding an ordinance amending lawn maintenance standards in the A-2, RR, and RSF zoning districts. Jamie Marsh, Environmental Resources Specialist, answered that five-foot setbacks would be a reasonable amount unless there is a five-foot privacy fence, which would remove the need for any setback. She stated that a sign could be provided by the city for residents, since some signs were donated by Metro Blooms. She stated that a permit would not be required but this can be re-addressed as necessary. She responded that residents should be educated regularly about naturalized landscaping, maintenance, cutting, and what to plant. Ms. Marsh presented additional educational comments for the commissioners. Ms. Jeske reviewed the proposed ordinance amendments for section 1-2, section 13-24, and section 20-1183. Commissioner Soller voiced appreciation for the work completed on the ordinance. He questioned if the five-foot setback was from the right-of-way. Ms. Jeske responded that the five-foot setback was from the property lines. In front yards, the five-foot setback applies to the right-of-way and sidewalks. Commissioner Soller asked if a resident participates in the natural landscape if they need to maintain a five-foot buffer of grass. Ms. Jeske answered that this information was correct. Residents could also plant native species under eight inches in this setback as well. Commissioner Goff thanked the staff for their work. He asked how the staff plans to promote this ordinance. Ms. Jeske responded that the staff will put a tab on the natural resources landing page on the website to provide information on natural landscapes. 63 Planning Commission Minutes – March 19, 2024 5 Ms. Marsh stated that she is a liaison for the Environmental Commission. The chair will share social media posts about this ordinance as it is amended. There will also be information in the weekly Chan Happenings email. Commissioner Soller stated that organizations provide grants to help with the costs of natural landscapes. He questioned whether the city can connect residents with available funds to make natural landscapes feasible. Ms. Jeske answered that they could not recommend businesses or companies but could promote grants for residents to consider. Commissioner Soller asked if a privacy fence is accurate language to refer to an opaque fence rather than a chain link fence or picket fence. Ms. Jeske responded that a privacy fence would be plastic panels or wood board fences with minimal gaps. Commissioner Goff moved, Commissioner Soller seconded that the Chanhassen Planning Commission recommends the approval of the proposed ordinance amending the lawn maintenance standards in the A-2, RR, and RSF zoning districts. All voted in favor and the motion carried unanimously with a vote of 6 to 0. 2. REVIEW THE 2023 COMMUNITY DEVELOPMENT ANNUAL REPORT AND 2024 WORK PLAN Rachel Jeske, Planner, reviewed the 2023 annual report regarding building and zoning permits, and processed developments. She presented the 2024 work plan. Mr. Maass stated that available platted lots for detached and attached single-family represents less than one year’s worth of lots typically seen constructed. This shows a strong demand for additional platted lots. Ms. Jeske provided an overview of project summaries and current staff. Mr. Maass stated that Jamie Marsh, Environmental Resources Specialist, completed time with the City of Chanhassen with the Green Corps and as an intern prior to her current role. Mr. Maass reviewed the anticipated 2024 projects and the project timelines. Ms. Jeske provided an overview of new developments, including the Xcel Energy Service Center, and Southwest Village. Mr. Maass highlighted the concerns regarding the preliminary plat and site plan for Café Zupas at the West Village Center. He provided details about the site plan for the Life Time Pickleball project. 64 Planning Commission Minutes – March 19, 2024 6 Ms. Jeske stated that Life Time Pickleball applied for a liquor license. Mr. Maass reviewed the Audubon Business Park project. He highlighted the parking plan required an update based on usage. Ms. Jeske reviewed the Orchard Lane metes and bounds subdivision. Mr. Maass stated that the Affinitech site plan received necessary approvals. The project is in limbo based on financing. Commissioner Alto questioned why the City Council tabling the application for the theater project. Mr. Maass responded that City Council tabled the application to have more conversations about architecture and parking. This project will be reconsidered at the City Council meeting in April. Commissioner Alto moved, Chair Noyes seconded that the Planning Commission recommend that the City Council receive and approve the 2023 Community Development Annual Report and 2024 Work Plan. All voted in favor, and the motion carried unanimously with a vote of 6 to 0. APPROVAL OF MINUTES: 1. APPROVAL OF PLANNING COMMISSION MINUTES DATED MARCH 4, 2024 Commissioner Soller moved, Commissioner Jobe seconded to approve the Chanhassen Planning Commission summary minutes dated March 4, 2024 as presented. All voted in favor, and the motion carried unanimously with a vote of 6 to 0. CITY COUNCIL ACTION UPDATE: Eric Maass, Planning Director, updated the Commissioners, that Commissioner Alto and Commissioner Johnson complete their terms on the Planning Commission at the end of the month. He thanked them for their service. Chair Noyes thanked the Commissioners for their dedication to the role. Commissioner Alto stated appreciation for the opportunity to work on the Planning Commission. Commissioner Johnson thanked Mr. Maass and fellow Commissioners for the opportunity to work together. Mr. Maass stated that two new Commissioners will join the Planning Commission in April. Elections for chair will take place in April. ADJOURNMENT: 65 Planning Commission Minutes – March 19, 2024 7 Commissioner Alto moved, Commissioner Johnson seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 7:28 p.m. Submitted by Eric Maass Planning Director 66 City Council Item April 22, 2024 Item Approve Claims Paid dated April 22, 2024 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Kelly Grinnell SUGGESTED ACTION "The Chanhassen City Council Approves Claims Paid dated April 22, 2024." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on April 22, 2024: Total Claims $94,121.07 BUDGET RECOMMENDATION 67 ATTACHMENTS Payment Summary Payment Detail 68 Accounts Payable Checks by Date - Summary Vendor Name Check Date Void Checks Check Amount CenturyLink 04/10/2024 0.00 64.00 Marco Inc 04/10/2024 0.00 1,010.00 Metronet Holdings, LLC 04/10/2024 0.00 56.11 MN DEPT OF HEALTH 04/10/2024 0.00 23.00 MN VALLEY ELECTRIC COOP 04/10/2024 0.00 166.89 NOVEL SOLAR THREE, LLC 04/10/2024 0.00 6,752.07 3RD LAIR SKATEPARK 04/11/2024 0.00 750.00 Anne Beckman 04/11/2024 0.00 600.00 ARAMARK Refreshment Services, LLC 04/11/2024 0.00 76.76 Barr Engineering Company 04/11/2024 0.00 2,000.50 BOUND TREE MEDICAL LLC 04/11/2024 0.00 387.50 Boyer Ford Trucks 04/11/2024 0.00 954.50 Carver County 04/11/2024 0.00 1,275.00 CITY OF CHASKA 04/11/2024 0.00 1,683.78 Cleaning Solutions Services 04/11/2024 0.00 950.00 CROWN COLLEGE 04/11/2024 0.00 600.00 CUB FOODS 04/11/2024 0.00 36.53 Diamond Vogel, Inc. 04/11/2024 0.00 3,090.20 Earl F Andersen Inc 04/11/2024 0.00 718.50 Edina Heating & Cooling Inc 04/11/2024 0.00 515.00 Enterprise FM Trust 04/11/2024 0.00 21,761.87 FACTORY MOTOR PARTS COMPANY 04/11/2024 0.00 238.71 Ferguson Waterworks #2518 04/11/2024 0.00 9,255.92 Focal Point Partners, Inc 04/11/2024 0.00 2,142.25 Game One 04/11/2024 0.00 768.60 GONYEA HOMES 04/11/2024 0.00 10,000.00 GREEN MEADOWS INC 04/11/2024 0.00 1,391.25 Guard Guys, LLC 04/11/2024 0.00 71.80 HALLOCK COMPANY 04/11/2024 0.00 287.45 Holt Tour and Charter Inc 04/11/2024 0.00 850.00 Innovative Office Solutions LLC 04/11/2024 0.00 205.85 Metropolitan Council, Env Svcs 04/11/2024 0.00 2,460.15 MN DEPT OF LABOR AND INDUSTRY 04/11/2024 0.00 2,934.58 MTI DISTRIBUTING INC 04/11/2024 0.00 330.00 O'Reilly Automotive Inc 04/11/2024 0.00 362.53 Pinnacle Pest Control 04/11/2024 0.00 730.00 Pitney Bowes Inc. 04/11/2024 0.00 43.85 POWERPLAN OIB 04/11/2024 0.00 99.99 Richard Tennyson 04/11/2024 0.00 400.00 Shadywood Tree Experts and Landscaping 04/11/2024 0.00 11,486.57 SOUTHWEST LOCK & KEY 04/11/2024 0.00 343.00 Standard Spring-Truck Suspension Parts 04/11/2024 0.00 2,711.32 SUMMIT FIRE PROTECTION 04/11/2024 0.00 2,945.00 Val Roder / Olivine Yoga LLC 04/11/2024 0.00 150.00 Page 1 of 2 69 Vendor Name Check Date Void Checks Check Amount Water Conservation Services, Inc. 04/11/2024 0.00 369.30 WM MUELLER & SONS INC 04/11/2024 0.00 70.74 Report Total:0.00 94,121.07 Page 2 of 2 70 AP Check Detail User: dwashburn Printed: 4/16/2024 4:16:40 PM Last Name Acct 1 Amount Check Date Description 3RD LAIR SKATEPARK 101-1613-4345 750.00 4/11/2024 July 3 Summer Skateboard Series event 750.00 4/11/2024 3RD LAIR SKATEPARK 750.00 ARAMARK Refreshment Services, LLC 101-1120-4110 76.76 4/11/2024 PW Coffee water filter 76.76 4/11/2024 ARAMARK Refreshment Services, LLC 76.76 Barr Engineering Company 700-7025-4300 2,000.50 4/11/2024 Well #10 & 12 Rehab 2,000.50 4/11/2024 Barr Engineering Company 2,000.50 Beckman Anne 101-1560-4343 600.00 4/11/2024 Instructor fee Watercolor Pencil Art Class 600.00 4/11/2024 Beckman Anne 600.00 BOUND TREE MEDICAL LLC 101-1220-4142 387.50 4/11/2024 Medical supplies 387.50 4/11/2024 AP - Check Detail (4/16/2024)Page 1 of 10 71 Last Name Acct 1 Amount Check Date Description BOUND TREE MEDICAL LLC 387.50 Boyer Ford Trucks 101-1220-4140 954.50 4/11/2024 injector & harness 954.50 4/11/2024 Boyer Ford Trucks 954.50 Carver County 101-1160-4326 625.00 4/11/2024 Dark Fiber + Internet - CH FD1 FD2 PW Carver County 700-1160-4326 650.00 4/11/2024 Dark Fiber WWTP W3 LS24 W7 W8 1,275.00 4/11/2024 Carver County 1,275.00 CenturyLink 701-0000-4310 32.00 4/10/2024 Telephone & Communication Charges CenturyLink 700-0000-4310 32.00 4/10/2024 Telephone & Communication Charges 64.00 4/10/2024 CenturyLink 64.00 CITY OF CHASKA 101-1560-4342 1,683.78 4/11/2024 Admission Tickets lunch bus fees 1,683.78 4/11/2024 CITY OF CHASKA 1,683.78 Cleaning Solutions Services 101-1190-4150 950.00 4/11/2024 strip & wax floors entrance lobby 950.00 4/11/2024 Cleaning Solutions Services 950.00 CROWN COLLEGE 101-1220-4370 600.00 4/11/2024 EMS training AP - Check Detail (4/16/2024)Page 2 of 10 72 Last Name Acct 1 Amount Check Date Description 600.00 4/11/2024 CROWN COLLEGE 600.00 CUB FOODS 101-1220-4165 3.26 4/11/2024 Hand Soap CUB FOODS 101-1220-4290 33.27 4/11/2024 Ice Cream Water Parchment Paper 36.53 4/11/2024 CUB FOODS 36.53 Diamond Vogel, Inc.101-1320-4154 3,090.20 4/11/2024 paint for crosswalk and arrows 3,090.20 4/11/2024 Diamond Vogel, Inc. 3,090.20 Earl F Andersen Inc 101-1320-4155 718.50 4/11/2024 speed limits signs and posts 718.50 4/11/2024 Earl F Andersen Inc 718.50 Edina Heating & Cooling Inc 101-1220-4510 515.00 4/11/2024 Hanging Heater Repair 515.00 4/11/2024 Edina Heating & Cooling Inc 515.00 Enterprise FM Trust 400-0000-4810 577.58 4/11/2024 411 - 22 Chev Silv #25G8CL Enterprise FM Trust 400-0000-4810 640.91 4/11/2024 402 - 23 Chev Silv #25XGMF Enterprise FM Trust 400-0000-4810 429.76 4/11/2024 605 - 22 Ford Rang #25G25M Enterprise FM Trust 400-0000-4811 156.55 4/11/2024 606 - 22 Ford Rang #25G23Z Enterprise FM Trust 400-0000-4811 157.66 4/11/2024 411 - 22 Chev Silv #25G8CL Enterprise FM Trust 400-0000-4811 328.50 4/11/2024 202 - 23 Chev Tahoe #25WDVJ Enterprise FM Trust 400-0000-4811 173.70 4/11/2024 201 - 22 GMC Yuko #25MPSN Enterprise FM Trust 400-0000-4811 168.25 4/11/2024 408 - 22 Chev Silv #25G89X AP - Check Detail (4/16/2024)Page 3 of 10 73 Last Name Acct 1 Amount Check Date Description Enterprise FM Trust 400-0000-4811 294.78 4/11/2024 402 - 23 Chev Silv #25XGMF Enterprise FM Trust 400-0000-4811 138.85 4/11/2024 140 - 22 Chev Silv #25G5J6 Enterprise FM Trust 400-0000-4811 273.49 4/11/2024 420 - 23 Chev Silv #25XGMS Enterprise FM Trust 400-0000-4810 480.92 4/11/2024 412 - 22 GMC Sier #25H28F Enterprise FM Trust 700-0000-4811 80.26 4/11/2024 307 - 23 Chev Equinox #262P8K Enterprise FM Trust 400-0000-4811 344.06 4/11/2024 401 - 23 Chev Silv #26RPBZ Enterprise FM Trust 400-0000-4810 676.78 4/11/2024 201 - 22 GMC Yuko #25MPSN Enterprise FM Trust 400-0000-4811 153.69 4/11/2024 214 - 22 Chev Silv #25G5D2 Enterprise FM Trust 400-0000-4810 665.06 4/11/2024 132 - 23 Chev Silv #25WNCN Enterprise FM Trust 400-0000-4704 39.00 4/11/2024 201 - 22 GMC Yuko #25MPSN Enterprise FM Trust 400-0000-4811 328.50 4/11/2024 204 - 23 Chev Tahoe #25WDVL Enterprise FM Trust 400-0000-4811 274.23 4/11/2024 403 - 23 Chev Silv #25XGMK Enterprise FM Trust 400-0000-4810 589.33 4/11/2024 203 - 23 Chev Silv #26RPC3 Enterprise FM Trust 400-0000-4810 547.70 4/11/2024 202 - 23 Chev Tahoe #25WDVJ Enterprise FM Trust 400-0000-4810 659.45 4/11/2024 420 - 23 Chev Silv #25XGMS Enterprise FM Trust 400-0000-4811 212.49 4/11/2024 405 - 22 Chev Silv #25G5QQ Enterprise FM Trust 400-0000-4810 570.37 4/11/2024 140 - 22 Chev Silv #25G5J6 Enterprise FM Trust 400-0000-4810 659.75 4/11/2024 416 - 23 Chev Silv #25XGMC Enterprise FM Trust 400-0000-4810 632.35 4/11/2024 401 - 23 Chev Silv #26RPBZ Enterprise FM Trust 400-0000-4810 625.45 4/11/2024 505 - 23 Chev Silv #26RP8Z Enterprise FM Trust 400-0000-4811 346.03 4/11/2024 505 - 23 Chev Silv #26RP8Z Enterprise FM Trust 700-0000-2317 286.94 4/11/2024 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 400-0000-4811 269.17 4/11/2024 134 - 23 Chev Silv #25WNKR Enterprise FM Trust 400-0000-4810 984.21 4/11/2024 430 - 24 Chry Paci #275N63 Enterprise FM Trust 400-0000-4810 547.70 4/11/2024 204 - 23 Chev Tahoe #25WDVL Enterprise FM Trust 701-0000-2317 286.93 4/11/2024 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 700-0000-2317 177.95 4/11/2024 307 - 23 Chev Equinox #262P8K Enterprise FM Trust 400-0000-4811 353.57 4/11/2024 203 - 23 Chev Silv #26RPC3 Enterprise FM Trust 400-0000-4810 526.79 4/11/2024 405 - 22 Chev Silv #25G5QQ Enterprise FM Trust 701-0000-4811 78.35 4/11/2024 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 400-0000-4811 357.68 4/11/2024 501 - 23 Chev Silv #26RL44 Enterprise FM Trust 400-0000-4810 661.24 4/11/2024 403 - 23 Chev Silv #25XGMK Enterprise FM Trust 400-0000-4811 120.33 4/11/2024 412 - 22 GMC Sier #25H28F Enterprise FM Trust 400-0000-4811 152.02 4/11/2024 605 - 22 Ford Rang #25G25M Enterprise FM Trust 400-0000-4810 474.62 4/11/2024 502 - 23 Chev Blazer #25XQVB Enterprise FM Trust 400-0000-4810 379.12 4/11/2024 001 - 22 Ford Esca #26M3MH Enterprise FM Trust 700-0000-4811 78.34 4/11/2024 305 - 22 Chev Silv #25G5QR Enterprise FM Trust 400-0000-4810 570.18 4/11/2024 408 - 22 Chev Silv #25G89X Enterprise FM Trust 400-0000-4810 389.61 4/11/2024 606 - 22 Ford Rang #25G23Z Enterprise FM Trust 400-0000-4704 -32.00 4/11/2024 412 - 22 GMC Sier #25H28F Enterprise FM Trust 400-0000-4810 551.74 4/11/2024 214 - 22 Chev Silv #25G5D2 Enterprise FM Trust 400-0000-4811 172.21 4/11/2024 001 - 22 Ford Esca #26M3MH Enterprise FM Trust 701-0000-4811 80.25 4/11/2024 307 - 23 Chev Equinox #262P8K AP - Check Detail (4/16/2024)Page 4 of 10 74 Last Name Acct 1 Amount Check Date Description Enterprise FM Trust 400-0000-4811 273.61 4/11/2024 416 - 23 Chev Silv #25XGMC Enterprise FM Trust 400-0000-4810 665.05 4/11/2024 134 - 23 Chev Silv #25WNKR Enterprise FM Trust 400-0000-4811 245.01 4/11/2024 502 - 23 Chev Blazer #25XQVB Enterprise FM Trust 400-0000-4811 274.26 4/11/2024 419 - 23 Chev Silv #25XGMJ Enterprise FM Trust 400-0000-4810 503.08 4/11/2024 501 - 23 Chev Silv #26RL44 Enterprise FM Trust 400-0000-4810 661.32 4/11/2024 419 - 23 Chev Silv #25XGMJ Enterprise FM Trust 400-0000-4811 269.18 4/11/2024 132 - 23 Chev Silv #25WNCN Enterprise FM Trust 701-0000-2317 177.96 4/11/2024 307 - 23 Chev Equinox #262P8K 21,761.87 4/11/2024 Enterprise FM Trust 21,761.87 FACTORY MOTOR PARTS COMPANY 101-1370-4170 238.71 4/11/2024 DEF fluid 238.71 4/11/2024 FACTORY MOTOR PARTS COMPANY 238.71 Ferguson Waterworks #2518 700-0000-4250 6,118.32 4/11/2024 water meters Ferguson Waterworks #2518 700-0000-4250 2,570.00 4/11/2024 1 1/2 water meters Ferguson Waterworks #2518 700-0000-4250 399.84 4/11/2024 curb box tops Ferguson Waterworks #2518 700-0000-4550 167.76 4/11/2024 wire for meters 9,255.92 4/11/2024 Ferguson Waterworks #2518 9,255.92 Focal Point Partners, Inc 101-1310-4359 92.25 4/11/2024 LC Per MN Statute 471.425 Focal Point Partners, Inc 101-1312-4510 2,050.00 4/11/2024 rough in conduit back up generator control 2,142.25 4/11/2024 Focal Point Partners, Inc 2,142.25 Game One 101-1766-4130 768.60 4/11/2024 Summer Softballs 768.60 4/11/2024 AP - Check Detail (4/16/2024)Page 5 of 10 75 Last Name Acct 1 Amount Check Date Description Game One 768.60 GONYEA HOMES 101-0000-2072 2,500.00 4/11/2024 As Built 2005 Della Dr -Receipt #00528323 GONYEA HOMES 101-0000-2072 2,500.00 4/11/2024 As Built Escrow 1897 Della Dr -Receipt #00529108 GONYEA HOMES 101-0000-2072 2,500.00 4/11/2024 As Built Escrow 1993 Della Dr -Receipt #00526716 GONYEA HOMES 101-0000-2072 2,500.00 4/11/2024 As Built 1898 Della Dr -Receipt #00558872 10,000.00 4/11/2024 GONYEA HOMES 10,000.00 GREEN MEADOWS INC 101-1550-1193 1,391.25 4/11/2024 Snow Plowing 1,391.25 4/11/2024 GREEN MEADOWS INC 1,391.25 Guard Guys, LLC 101-1120-4352 71.80 4/11/2024 Background Checks-March 2024 71.80 4/11/2024 Guard Guys, LLC 71.80 HALLOCK COMPANY 701-0000-4551 287.45 4/11/2024 lift station parts 287.45 4/11/2024 HALLOCK COMPANY 287.45 Holt Tour and Charter Inc 101-1560-4349 850.00 4/11/2024 Charter bus for Senior trip to Lion King Orpheum Theater 850.00 4/11/2024 Holt Tour and Charter Inc 850.00 Innovative Office Solutions LLC 101-1120-4110 205.85 4/11/2024 paper 11 x 17 paper notebook cardstock AP - Check Detail (4/16/2024)Page 6 of 10 76 Last Name Acct 1 Amount Check Date Description 205.85 4/11/2024 Innovative Office Solutions LLC 205.85 Marco Inc 101-1170-4410 757.50 4/10/2024 Copier Lease Marco Inc 720-0000-4410 50.50 4/10/2024 Copier Lease Marco Inc 700-0000-4410 101.00 4/10/2024 Copier Lease Marco Inc 701-0000-4410 101.00 4/10/2024 Copier Lease 1,010.00 4/10/2024 Marco Inc 1,010.00 Metronet Holdings, LLC 700-7043-4310 56.11 4/10/2024 Telephone & Communication Charges 56.11 4/10/2024 Metronet Holdings, LLC 56.11 Metropolitan Council, Env Svcs 701-0000-2023 2,485.00 4/11/2024 March SAC Metropolitan Council, Env Svcs 101-1250-3816 -24.85 4/11/2024 March SAC 2,460.15 4/11/2024 Metropolitan Council, Env Svcs 2,460.15 MN DEPT OF HEALTH 700-0000-4360 23.00 4/10/2024 water operator renewal-Johnson 23.00 4/10/2024 MN DEPT OF HEALTH 23.00 MN DEPT OF LABOR AND INDUSTRY 101-0000-2022 2,994.47 4/11/2024 March 2024 Surcharge MN DEPT OF LABOR AND INDUSTRY 101-1250-3818 -59.89 4/11/2024 March 2024 Surcharge 2,934.58 4/11/2024 AP - Check Detail (4/16/2024)Page 7 of 10 77 Last Name Acct 1 Amount Check Date Description MN DEPT OF LABOR AND INDUSTRY 2,934.58 MN VALLEY ELECTRIC COOP 101-1350-4320 166.89 4/10/2024 Electric Charges 166.89 4/10/2024 MN VALLEY ELECTRIC COOP 166.89 MTI DISTRIBUTING INC 101-1370-4370 330.00 4/11/2024 toro training 330.00 4/11/2024 MTI DISTRIBUTING INC 330.00 NOVEL SOLAR THREE, LLC 101-1350-4320 107.36 4/10/2024 Electric Charges NOVEL SOLAR THREE, LLC 700-0000-4320 4,341.41 4/10/2024 Electric Charges NOVEL SOLAR THREE, LLC 701-0000-4320 2,303.30 4/10/2024 Electric Charges 6,752.07 4/10/2024 NOVEL SOLAR THREE, LLC 6,752.07 Olivine Yoga LLC Val Roder /101-1560-4343 150.00 4/11/2024 Seated Yoga March 2024 Instructor Fee 150.00 4/11/2024 Olivine Yoga LLC Val Roder / 150.00 O'Reilly Automotive Inc 101-1250-4140 49.95 4/11/2024 Perfect match O'Reilly Automotive Inc 101-1550-4140 46.98 4/11/2024 Sand Paper O'Reilly Automotive Inc 101-1250-4140 254.78 4/11/2024 Ceramic Pads Brake Rotor O'Reilly Automotive Inc 701-0000-4140 10.82 4/11/2024 PAD Kit 362.53 4/11/2024 O'Reilly Automotive Inc 362.53 AP - Check Detail (4/16/2024)Page 8 of 10 78 Last Name Acct 1 Amount Check Date Description Pinnacle Pest Control 700-0000-4300 290.00 4/11/2024 pest control Pinnacle Pest Control 101-1170-4300 200.00 4/11/2024 pest control Pinnacle Pest Control 101-1530-4300 80.00 4/11/2024 pest control Pinnacle Pest Control 101-1550-4300 160.00 4/11/2024 pest control 730.00 4/11/2024 Pinnacle Pest Control 730.00 Pitney Bowes Inc.101-1120-4410 43.85 4/11/2024 Meter Rental January-February 7 43.85 4/11/2024 Pitney Bowes Inc. 43.85 POWERPLAN OIB 101-1320-4120 99.99 4/11/2024 replacement blade for saw 99.99 4/11/2024 POWERPLAN OIB 99.99 Shadywood Tree Experts and Landscaping 101-1550-4571 3,337.50 4/11/2024 Tree Pruning-D3 Shadywood Tree Experts and Landscaping 101-1550-4571 3,754.69 4/11/2024 Tree Pruning-D3 Shadywood Tree Experts and Landscaping 101-1550-4571 3,003.75 4/11/2024 Tree Pruning-D3 Shadywood Tree Experts and Landscaping 101-1550-4571 1,390.63 4/11/2024 Tree Pruning-D3 11,486.57 4/11/2024 Shadywood Tree Experts and Landscaping 11,486.57 SOUTHWEST LOCK & KEY 101-1550-4510 343.00 4/11/2024 replace door hardware 343.00 4/11/2024 SOUTHWEST LOCK & KEY 343.00 Standard Spring-Truck Suspension Parts 101-1320-4140 2,711.32 4/11/2024 105 leaf springs AP - Check Detail (4/16/2024)Page 9 of 10 79 Last Name Acct 1 Amount Check Date Description 2,711.32 4/11/2024 Standard Spring-Truck Suspension Parts 2,711.32 SUMMIT FIRE PROTECTION 700-7019-4510 2,945.00 4/11/2024 supplies for fire system 2,945.00 4/11/2024 SUMMIT FIRE PROTECTION 2,945.00 Tennyson Richard 101-1250-3301 400.00 4/11/2024 Permit Cancelled - 2722 Piper Ridge Ln 400.00 4/11/2024 Tennyson Richard 400.00 Water Conservation Services, Inc.700-0000-4300 369.30 4/11/2024 checking for curb leak on butte ct 369.30 4/11/2024 Water Conservation Services, Inc. 369.30 WM MUELLER & SONS INC 720-7207-4150 70.74 4/11/2024 clay for stormwater repair 70.74 4/11/2024 WM MUELLER & SONS INC 70.74 94,121.07 AP - Check Detail (4/16/2024)Page 10 of 10 80 City Council Item April 22, 2024 Item Approve the Annual Renewal of Laserfiche Software Subscription Municipality Site license. File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Rick Rice, IT Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves an invoice from OPG-3 for the annual Laserfiche Software Subscription Municipality Site license." Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY Accept and approve invoice from OPG-3 for the annual renewal of Laserfiche Software Subscription Municipality Site license. BACKGROUND The city purchased the Laserfiche document management system in 2002 from Crabtree Companies for the long-term storage of documents required by government retention policies. It has been expanded over the years to include functionality for public viewing of documents, managing records retention, and integrating with other city applications as a central document storage resource. This software license and support services have been renewed annually thru OPG-3, formerly Crabtree Companies. Council approved the upgrade to the Municipality Site Subscription license through OPG-3 in 2023. This added full function client licenses for all staff and access to the full suite of modules including records management. The OPG-3 renewal invoice is attached. A second quote for the renewal was 81 obtained as per the city purchasing policy from SHI. The renewal costs from OPG-3 were lower than the quote from SHI. DISCUSSION BUDGET The annual renewal expenditures are funded in account 101-1160-4212. RECOMMENDATION Staff recommends that the City Council accept and approve invoice from OPG-3 for the annual Laserfiche license and support renewal from OPG-3 in the amount of $37,852.50. ATTACHMENTS OPG-3 Renewal Invoice SHI Quote-24753526.pdf 82 83   Pricing Proposal Quotation #:  24753526 Created On:  4/17/2024 Valid Until:  5/17/2024   MN-City of Chanhassen  SHI Government Solutions   Richard Rice 7700 Market Blvd Chanhassen, MN 55317 UNITED STATES Phone: (952) 227-1111 Fax:  Email:rrice@ci.chanhassen.mn.us   Stephen Montferret 3828 Pecana Trail Austin, TX 78749 Phone: 732-652-7689 Fax:732-564-8050 Email:Stephen_Montferret@shi.com All Prices are in US Dollar (USD)   Product Qty Your Price Total   1 Subscription Municipality Site, billed annually - Includes: 125-JSENF3B Business Users with Direct Share. includes technical support and Laserfiche software updates.     Laserfiche - Part#: JSENF3B_100     Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)     Contract #: CTR060028     Subcontract #: 237594     Coverage Term: 5/31/2024 – 5/30/2025 1 $40,701.61 $40,701.61   Subtotal $40,701.61 Total $40,701.61 Additional Comments Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.  Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. 84 City Council Item April 22, 2024 Item Approve Temporary On-Sale Liquor License to St. Hubert Catholic Church File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves the request from St. Hubert Catholic Church for a temporary on-sale intoxicating liquor license for their 2024 Fall Harvest Festival." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY St. Hubert Catholic Church has applied for a temporary on-sale intoxicating liquor license for their Fall Festival on Saturday, September 28, 2024. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 85 Staff recommends approval of St. Hubert Catholic Church's request for a temporary on-sale liquor license for their 2024 Fall Harvest Festival on Saturday, September 28, 2024. ATTACHMENTS St. Hubert Fall Festival Temporary Liquor License Application 86 @ Alcohol & Gambling Enlorcemeot Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1 600, St. Paul, MN 551 0l 651 -201 -7 507 IrY 651 -282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON.SALE LIQUOR LICENSE Name of organization 5t Hubert Catholic Church Organization Address (No PO Boxes)City 820'l Main Street Date ofo anization Tax exempt number 41-0789368 7i CodeCity Chanhassen City Chanhassen MN State MN Name of n makin lication State zi Code Chanhassen MN Business phone Home hone 952-374-5072 Type of organization ! Microdistillery ! Small Brewer ! Club ! Charitable E] Religious E Other non-profit Date(s) of event Saturday, September 28, 2024 o anization officer's name Organization officer's name Patricia Dolan a Zip Cod€ 55317 Organization officer's name City State Zip Code MN Location where permit will be used. lf an outdoor area, describe. 8201 Main Street. Chanhassen, MN 553]7 - located in the back parking lot. APPROVAL APPLICATION MUST BE APPROVED BYCITYOR COUNTY BEFORE SUEMITTINGTO ALCOHOLAND GAMBLING ENFORCEMENT eity or Gunty approving the license te Approved .28.2024 5317 atricia Dolan ather Ralph Talbot 5317 Fee Amount Event in conjunction with a community festival E Yes E No Current population of city Permit Date City or County E-mail Address Please Print Name of City Clerk or County Official signature City Clerk or County fficial CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONESUBMISSION PER EMAIL, APPLICATION ONLY. CITY/,CO U NTY TO AG E.TE M P O RARY AP P LICAT IO N @ST ATE. MN.U S / State lf the applicant willcontract for intoxicating liquor service give the name and address ofthe liquor license providing the service. lf the applicant will carry liquor liability insurance please provide the carrier's name and amount ofcoverage. see attached certifi cate of coverage PLEASE PROV!DE A VALID E-MAII ADDRESS FOR THE CITY/COUNTY A5 ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY 87 City Council Item April 22, 2024 Item Approve Temporary On-Sale Liquor License, July 3 & 4, 2024, Rotary Club of Chanhassen File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION “The Chanhassen City Council approves the request from Chanhassen Rotary Club for a temporary on-sale intoxicating liquor license to sell alcoholic beverages at the 4th of July Celebration on July 3 & 4, 2024 at two locations in City Center Park. Approval is contingent upon the Rotary Club providing and updated certificate of liquor liability insurance.” Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND The Chanhassen Rotary Club submitted a temporary on-sale intoxicating liquor license application for a 4th of July Celebration on July 3 & 4, 2024. Liquor will be served in two locations in City Center Park which are outlined in the attached map. The Rotary would like to sell beer and malt beverages (e.g. hard seltzer) in cans; no tap beer. Liquor sales will take place in the following locations of City Center Park: Near the City Hall west parking lot 88 July 3: 4pm-midnight July 4: 10am-5pm Kiosk near the southwest corner of the Library July 4: 10am-2:30pm DISCUSSION BUDGET RECOMMENDATION Staff recommends approval of the Chanhassen Rotary Club’s request for a temporary on-sale liquor license for the 4th of July Celebration on July 3 & 4, 2024 in two locations in City Center Park. Approval is contingent upon receipt of an updated certificate of liquor liability insurance. ATTACHMENTS Temporary Liquor License Application Liquor License Sales Location Map Certificate of Insurance for Liquor Liability 89 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Address City State Zip Code Name of person making application Business phone Home phone Date(s) of event Club Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid Signature City Clerk or County Official APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County E-mail Address City or County Phone Number CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Microdistillery Small Brewer Please Print Name of City Clerk or County Official 90 91 92 City Council Item April 22, 2024 Item Designate Official Newspaper File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council designates the Sun Sailor as its official newspaper beginning in May 2024." Motion Type Simple Majority Vote of members present Strategic Priority Communications SUMMARY BACKGROUND The City Council adopts an organizational resolution at the first meeting of each year, which satisfies the requirement to annually designate an official newspaper for posting public notices. In January 2024, the City Council designated the Chanhassen Villager as the city’s official newspaper. On April 4, 2024, the Chanhassen Villager notified the city that they, along with all Southwest News Media newspapers, would cease operations at the end of this month. Therefore, the City Council needs to designate a new official newspaper. DISCUSSION City staff contacted Adams Publishing Group (APG), the publisher of the Waconia Patriot and Sun Sailor, and the Star Tribune and obtained pricing information for public notices. APG covers local news 93 and events for cities within Carver and Hennepin County and the Star Tribune covers local news and events for the entire Minneapolis-St. Paul metropolitan area. All three publications meet the statutory requirements of a qualified newspaper. Residents must subscribe to the Minnetonka-Excelsior-Eden Prairie Sun Sailor for it to be delivered to their homes; however, all legal notices can be viewed on their website for free at https://www.hometownsource.com/sun_sailor/. BUDGET The city paid $8.06 per inch for the publication of public notices in the Chanhassen Villager. APG is willing to match the price of $8.06 per inch for publication in the Sun Sailor, and the Star Tribune is offering a discounted rate of $1.58 per line (approximately $17.90/inch) if the city designates the Star Tribune as its official newspaper. RECOMMENDATION Staff recommends that the Sun Sailor be designated as the City’s official newspaper starting in May 2024. ATTACHMENTS APG Sun Sailor Newspaper Bid Letter Minnesota Statute 331A.04 concerning Appointment of Official Newspapers 94 95 I MINNESOTA STAIUTES 2017 331A.04 331A.04 DESIGNATION OF A NEWSPAPER T'OR OF'FICIAL PUBLICATIONS. Subdivision I . Priority. The governing body of a political subdivision, when authorized or required by statute or charter to designate a newspaper for publication of its public notices, shall designate a qualified newspaper in the following priority. Subd. 2. Known ollice in locality. If there are one or more qualified newspapers, the known office of issue of which are located within the political subdivision, one of them shall be designated. Subd. 3. Secondary office in locality. When no qualified newspaper has a known office of issue located in the political subdivision, but one or more qualified newspapers maintain a secondary offtce there, one of them shall be designated. Subd. 4. General circulation in locality. When no qualified newspaper has its known offrce of issue or a secondary office located within the political subdivision, then a qualified newspaper of general circulation there shall be designated. Subd. 5. Other situations. If a political subdivision is without an official newspaper, or if the publisher refuses to publish a particular public notice, matters required to be published shall be published in a newspaper designated as provided in subdivision 4. The governing body of a political subdivision with territory in two or more counties may, if deemed in the public interest, designate a separate qualified newspaper for each county. Subd. 6. Exception to designation priority. (a) Notrvithstanding subdivisions I to 3, the governing body of a political subdivision may designate any newspaper for publication of its official proceedings and public notices, if the following conditions are met: (l) the newspaper is a qualified medium of official and legal publication; (2) the publisher of the newspaper fumishes a sworn statement, verified by a recognized independent circulation auditing agency, covering a period ofat least one year ending no earlier than 60 days before designation of the newspaper, stating that the newspaper's circulation reaches not fewer than 75 percent of the households within the political subdivision; (3) the newspaper has provided regular coverage of the proceedings of the governing body of the political subdivision and will continue to do so; and (a) the governing body votes unanimously to designate the newspaper. (b) If the circulation of a newspaper designated under this subdivision falls below 75 percent of the households within the political subdivision at any time within the term of its desigrration as official newspaper, its qualification to publish public notices for the political subdivision terminates. Subd. 7. Joint bidding. A bid submitted jointly by two or more newspapers for the publication of public notices must not be considered anticompetitive or otherwise unlawful if the following conditions are met: ( I ) all of the qualified newspapers in the political subdivision participate in the joint bid; (2) the existence of the jointbid arrangement is disclosedto the govemingbody ofthepolitical subdivision before or at the time of submission of the joint bid; and Copyright @ 2017 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 96 331A.04 MINNESOTA STATUTES 20I 7 (3) the board is free to reject thc joint bid and, if it does, individual qualified newspapers do not refuse to submit separate bids owing to the rcjection of the joint bid. History: 1984 c 543 s 23; 2003 c 59 s l; 2004 c 182 s 14 2 Copyriglt @ 2017 by the Revisor of Starutes, State of Minnesota. AII Rights Reserved. 97 City Council Item April 22, 2024 Item Resolution 2024-XX: Resolution Calling for a Public Hearing on the Intention to Issue GO Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan Therefor File No.Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts the Resolution Calling for a Public Hearing on the Intention to Issue GO Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan Therefor." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND The city is planning for the construction of a Civic Campus to include the construction of a new City Hall, Council Chambers, and Senior Center; the demolition of the existing City Hall, Council Chambers, and Senior Center; and the construction of a variety of park amenities. The city has received bids for a portion of the project and will receive the remaining bids on April 23, 2024. Staff and the City's Financial Consultant, Ehlers & Associates, have reviewed funding options for the Civic Campus and recommend initiating the Capital Improvement Plan Bonding process as defined under Minnesota Statutes Section 475.521 (the CIP Act). 98 To issue bonds under the CIP Act, the city must notice and hold a public hearing to obtain public comment on the adoption of a 5-year Capital Improvement Plan (CIP) designating the projects to be funded by the issuance of the bonds. Upon completion of the public hearing, the issuance of bonds is subject to a 30-day window where a petition signed by voters equal to at least 5% of the votes cast in the last general election can require approval of voters at a referendum. In Exhibit A of the attached Resolution, the notice of public hearing indicates that the city's intention is to issue GO Capital Improvement Plan Bonds in an amount not to exceed $34,250,000. This amount is consistent with the project budget for the Civic Campus. The proposed uses of the bond funds include $33,000,000 for construction, and approximately $825,000 for capitalized interest and $425,000 for issuance costs. In order to initiate the bonding process, the Council needs to approve the resolution calling for the public hearing to be held on May 20, 2024. DISCUSSION BUDGET RECOMMENDATION Adopt Resolution 2024-XX: Resolution Calling for a Public Hearing on the Intention to Issue GO Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan Therefor. ATTACHMENTS Chanhassen Resolution Calling Public Hearing for CIP Bonds Capital Improvement Plan.docx 99 132368450v2 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA HELD: April 22, 2024 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of City of Chanhassen, Carver and Hennepin Counties, Minnesota, was duly called and held at the City Hall on April 22, 2024, at 7:00 P.M. for the purpose, in part, of calling a public hearing on the intention to issue general obligation capital improvement plan bonds and the proposal to adopt a capital improvement plan therefor. The following members were present: And the following were absent: Member _________________ introduced the following resolution and moved its adoption: RESOLUTION NO. _____________ RESOLUTION CALLING PUBLIC HEARING ON THE INTENTION TO ISSUE GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND THE PROPOSAL TO ADOPT A CAPITAL IMPROVEMENT PLAN THEREFOR A.WHEREAS, pursuant to Minnesota Statutes, Section 475.521 the City of Chanhassen, Minnesota (the "City") may issue bonds to finance capital expenditures under its capital improvement plan (the "Plan") without an election provided that, among other things, prior to issuing general obligation capital improvement plan bonds (the "Bonds") the City adopts the Plan after holding a public hearing thereon and publishing a notice of its intention to issue the Bonds and the date and time of a hearing to obtain public comment on the issuance of the Bonds and adoption of the Plan; and B.WHEREAS, the City Council will hold a public hearing on May 20, 2024 on its intention to issue the Bonds and to adopt the Plan; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds and to adopt the Plan, the public hearing to be held on the date and time set forth in Exhibit A attached hereto. The City Council is hereby directed to cause the notice of public hearing to be published at least 14 but not more than 28 days before the date of the public hearing in the official newspaper of the City or a newspaper of general circulation in the City. 100 132368450v2 2 The motion for the adoption of the foregoing resolution was duly seconded by member ___________________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 101 132368450v2 3 STATE OF MINNESOTA COUNTIES OF CARVER AND HENNEPIN CITY OF CHANHASSEN I, the undersigned, being duly qualified and acting City Manager of the City of Chanhassen, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to the City Council calling a public hearing on the intention to issue general obligation capital improvement plan bonds and the proposal to adopt a capital improvement plan therefor. WITNESS my hand on April 22, 2024. _______________________________________ City Manager 102 132368450v2 EXHIBIT A CITY OF CHANHASSEN, MINNESOTA NOTICE OF PUBLIC HEARING ON INTENTION TO ISSUE GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND THE PROPOSAL TO ADOPT A CAPITAL IMPROVEMENT PLAN THEREFOR NOTICE IS HEREBY GIVEN, that the City Council of the City of Chanhassen, Minnesota (the "City"), will meet on May 20, 2024, at 7:00 p.m. at the Chanhassen City Hall, 7700 Market Blvd, Chanhassen, Minnesota, for the purpose of conducting a public hearing on (a) the intention to issue general obligation capital improvement plan bonds, in one or more series, in an amount not to exceed $34,250,000 and (b) the proposal to adopt a capital improvement plan therefor. The proceeds of the bonds will be used to finance the acquisition and betterment of a new city hall facility to be located in the City. If a petition requesting a vote on the issuance of the bonds is signed by voters equal to five percent of the votes cast in the City in the last municipal general election and is filed with the City within thirty days after the public hearing, the bonds may only be issued upon obtaining the approval of the majority of the voters voting on the question of issuing the bonds. All person interested may appear and be heard at the time and place set forth above, or may file written comments with the City Manager prior to the date of the hearing, which written comments will be considered at the hearing. BY ORDER OF THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA /s/ Laurie Hokkanen, City Manager 103 City Council Item April 22, 2024 Item Ordinance XXX: Amend 2024 City Fees and Charges Schedule to add an On- Sale Intoxicating Club Liquor License Fee File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts an ordinance amending the 2024 City Fees and Charges Schedule to add an annual On-Sale Intoxicating Club liquor license fee of $300." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND Life Time Club Operations Company, Inc. dba Life Time Pickleball applied for and the City Council approved on February 12, 2024, an on-sale Beer and Wine liquor license for their Pickleball facility located at 2970 Water Tower Place (see attached staff report). Upon inspection of the facility by the Minnesota Department of Public Safety Alcohol and Gambling Enforcement (AGE) Division, it was determined that the required kitchen facilities were not constructed to accommodate a restaurant seating at least 25 guests at one time as defined in Minnesota Statute 340A.404.5, and the AGE would not approve the on-sale Beer and Wine liquor license. The AGE suggested the city consider issuing an on-sale intoxicating Club liquor license instead. 104 Section 10-29 of the Chanhassen City Code-Types of Licenses , allows the city to issue on-sale intoxicating Club liquor licenses. Staff was directed to issue Life Time Club Operations Company, Inc. dba Life Time Pickleball a Club license to sell on-sale intoxicating liquor to members and guests. Since an on-sale intoxicating Club liquor license fee has not been established, the City Council must adopt an ordinance amending the 2024 City Fees and Charges Schedule to add the fee before the license can be issued and forwarded to the AGE for their final approval. DISCUSSION M.S. § 340A.408.2 Retail License Fees states as follows: (b) The annual license fee for an on-sale intoxicating liquor license issued by a municipality to a club must be no greater than: 1. $300 for a club with under 200 members; 2. $500 for a club with between 201 and 500 members; 3. $650 for a club with between 501 and 1,000 members; 4. $800 for a club with between 1,001 and 2,000 members; 5. $1,000 for a club with between 2,001 and 4,000 members; 6. $2,000 for a club with between 4,001 and 6,000 members; or 7. $3,000 for a club with over 6,000 members. In late 2023, staff conducted a liquor license fee survey of 10 comparable cities within a 20-mile radius of Chanhassen with similar population totals. The annual fees charged are shown in the table below. City Fee Flat Fee or Fee by Number of Club Members Shorewood $250 Flat Fee Victoria $300 Flat Fee Waconia $300 Flat Fee Farmington $225 Flat Fee Champlin $300 Flat Fee Shoreview $300 Flat Fee Prior Lake $650 Flat Fee Chaska $530 Flat Fee Inver Grove Heights $225 Flat Fee Shakopee $300 Flat Fee $300 Under 200 members $500 201 to 500 members 105 Rosemount $650 501 to 1,000 members $800 1,001 to 2,000 members $1,000 2,001 to 4,000 members $2,000 4,001 to 6,000 members $3,000 Over 6,000 members Savage $300 Under 200 members $500 201 to 500 members $650 501 to 1,000 members $800 1,001 to 2,000 members Minnetonka* Pop. 54,141 $300 Under 200 members $500 201 to 500 members $650 501 to 1,000 members $800 1,001 to 2,000 members $1,000 2,001 to 4,000 members $2,000 4,001 to 6,000 members $3,000 Over 6,000 members Eden Prairie* Pop. 64,567 $100 Fraternal Clubs $4,250 Non-Fraternal Clubs Plymouth* Pop. 81,026 $300 Flat Fee City Fee Flat Fee or Fee by Number of Club Members *Cities surveyed with higher populations Rosemount, Minnetonka, and Savage follow the guidelines in the statute and base their Club fees on the number of club members. For those cities that charge a flat fee, the average fee amount is $343. 106 BUDGET N/A RECOMMENDATION Staff recommends that the City Council adopt an ordinance amending the 2024 City Fees and Charges Schedule to include an annual fee of $300 for an on-sale intoxicating Club liquor license. The liquor license background investigation fees currently listed in the fee schedule would also apply to a Club liquor license. ATTACHMENTS Draft Ordinance Amending 2024 Fees and Charges Schedule Life Time Pickleball Beer and Wine License CC Staff Report 02-12-2024 107 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING THE 2024 CITY FEES AND CHARGES SCHEDULE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA, ORDAINS: SECTION 1.Ordinance 720 establishing the city fees and charges for 2024 was adopted by the City Council on December 11, 2024, and became effective January 1, 2024. SECTION 2.The City Fees and Charges Schedule for 2024 is hereby amended to add the following annual on-sale intoxicating liquor license fee: Club………$300.00 SECTION 3.This ordinance shall be effective immediately after its passage and publication. PASSED AND ADOPTED this 22nd day of April 2024 by the City Council of the City of Chanhassen, Minnesota. ATTEST: Kim Meuwissen City Clerk Elise Ryan, Mayor (Published in the Chanhassen Villager on ) 108 City Council Item February 12, 2024 Item Approve On-Sale Beer & Wine Liquor License for Life Time Pickleball located at 2970 Water Tower Place File No.Item No: G.1 Agenda Section PUBLIC HEARINGS Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves an On-Sale Beer & Wine Liquor License for Life Time Pickleball located at 2970 Water Tower Place." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY This office has received a request for an on-sale beer and wine liquor license from Life Time Club Operations Company, Inc. dba Life Time Pickleball. This new restaurant inside the Life Time Pickleball Facility will occupy approximately 25,885 square feet located at 2970 Water Tower Place. The restaurant will seat 25 inside and there is seating for another 38 on the attached 2,500 square-foot outdoor patio. The applicant will be required to comply with City Code regarding liquor service on the outdoor patio. The application states the restaurant and Pickleball Facility is anticipated to open in March 2024. BACKGROUND DISCUSSION 1109 Law Enforcement conducted a background investigation, including criminal history, driving records, outstanding warrants, financial, and references on the above listed officers and operating manager of Life Time Operations Company, Inc. Lt. Lance Pearce reviewed the background summary of each and noted that there was nothing questionable related to State Statute. Steve Kerzman, President Erik Lindseth, Senior Vice President Kirsten Ruliffson, Operating Manager The required certificate of insurance showing Liquor Liability and Workers' Compensation insurance has been submitted. A public hearing notice was published in the Chanhassen Villager on February 1, 2024 and mailed to all property owners within 500 feet of the site (see attached list). As of the date of this writing, staff has not received any comments from the public. BUDGET The required annual fee for an on-sale beer and wine liquor license is $410 and was included with the application, as well as the background investigation fee of $250. RECOMMENDATION Staff recommends the Chanhassen City Council approve the application for an On-Sale Beer & Wine Liquor License for Life Time Pickleball located at 2970 Water Tower Place. ATTACHMENTS Certificate of Insurance Site Plan Affidavit of Mailing Public Hearing Notice 2110 ACORi,oL/o3 /2021 THIS CERTIFICATE IS ISSUED AS A XIATTER OF INFOR ANO ONLY ANO CONFERS NO RIG}fTS UPON THE CERTIFICATE HOLOER. THIS CERTIFICATE OOES NOT AFFIR] ATIVELY OR NEGATTVELY AiIEND, EXTENO OR ALTER THE COVERAGE AFFORDEO BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURAI{CE DOES NOT CONSTTTUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESEI{TATIVE OR PROOUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: lf the ce,tificale holdor is an ADOITIOIIAL INSURED, lhe policy(ies) must have AO DITIONAL INSUREO provision3 or bo endoBed, f SUaROGAIION lS WAVEO, 3ublecl to lhe tenns .nd conditions of tho policy, c.rlain policle3 may r€qulre an .ndo.3.ment. A st lemont on this certiilcale does not conler right3 to the cedmcalg holder ln li6u of such endoBom.nt(+ irooucEi r.-612-333-3323 EryE Coq)lDy IDc., r Brora a E.orr CoEp.ly g0 south 8th str..t 9u1t.700 raiDa..poltr, xN 55{02 ll€IJREO trll Clu.b Olr.E.lloaa Cq).!y, Iac - 2902 Co4rolet. PIac. ch.!h.!r€a. I!4 55317 CERTIFICATE OF LIABILITY !NSURANCE cERTtF|CATE NUItBER: 703555s1 CANCELLATION REVISION NUMBER: r O 1 98&2Ol 5 ACORD CORPORATION. All rights re3erved COVERAGES Clty of Ch&bae..D 7700 xrlt€t alval. chrnh..r.D. xr{ 55317 I'SA SHOULO A?IY OFTHE ABOVE O€SCRIBEO POUCIES BE CAI{CELLEO BEFORE THE EXPIRATIOT DATE THEREOF, I{OTICE lYlLL AE D€LIVEREO IN ACCORDAIiCE WTH THE POLICY PROVISIOI{S, AU'lIORIZED REPRESENTATNE CERTIFICATE HOLOER ACORD 25 (2or6103) ddcbub! 70356551 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTEO BELOW HAVE INDICATED, NOTWTHSTANOING ANY REOUIREMENT, IERM OR CONOITION OF CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDEO BEEN ISSUED TO THE INSUREO NAI,IED ABOVE FOR THE POLICY PERIOD ANY CONTRACT OR OTHER OOCUMENT WTH RESPECT TO WHICH THIS BY THE POLICIES DESCRIBEO HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONOITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED AY PAID CLAIMS PBPX25 31063 GENERAr.AGGREGAIE s i 1,000,000 00, o0o I EvBttt sra sl,ooo, ooo r 2,000,000 PROOUCTS - COMPDP AGG S 2,000.000 PERSONAL A AOV INJ URY S I, OOO, OOO r x I cocicurGETER l.LJ lLlTY l I "-,,"r-. I o""r* r srn 3?50,000 s 5,000 721f5123 L2/75/2a EACH occURFENcE - owxEo - ] AUTOSONLY HIRED - AUTOS ONLY 15 24 s 1,000,000N,7093427 s s L2/t5/23 L2 SCHEDULED _ PRoPEiTY oanacE . 1Eer a@ellL B auto{o8tlE LIABtLttY G4 ?!!d!!!L EOOTLY INJURY (P6 p6s) S BoDTLY INJURY (Pd ae'dent) S r 10,000,000 r 10.000.000 PET'B89180I AGGREGATE nEtell0n s 10,000 x x x l2lLsl23 L2lL5lza EACH OCCURRENCEUIBRELLA LIAB EXCEss rXB EVEITT -OCC/AGA t 5,OOO, OOO woer(ERs corPElsaiox rrab fl Pl.oYEtlt LtaEttTY ANYPROPRIETOR/PARTNER/EXECUNVE OFFICER/MEi'6ER E'(CIUOEO? s 1,000,000c c 21 1 5 42 E !. OrSa4sE - EA EMproyEEI J 1,000.000 SEB IIITCEBD.T{OAE IC f,coE0?72092 (AOS) t2 / ts/ 23 L2 / L5 /23 EL DtsEAsE - poLtcy LtMtT 9 1,000,000 L2lL5/21 E-t EACH ACCToENT PSP!2631063 L2/LS/21 L2/!5/24 Iucluded la GL occ 1,000,000I Llquor Ltabtlity lrGlcropllox ot opER^tbtas Mcat|.lt{31vExrcLES (acoRo ror, Mdado.el i.drt. !r.h.drb, N, h..i..,l.d lf .lu..td i. rqrrr.d) REi L,TP club qp.latloD.B Co!.P&y, hc. alb. !it. TID Eitaos! itba Llf' ri@ Ptctl'b'I1' Chroh.6.eE, xr 55317. liquor ll.bi1lty It iEctuded uDd.r tb. gcs.ral lltbtlltv Policy or coDti,Euous until clac.l16d or noa-ran.red' 2970 w.t.r Tor€r Pl., for !b. fuIl t.rD of th. Pollqr, The ACORD name and logo aie registered matts of ACORD D.r! EeiD.@ and 6!2-373-727 06r.2-333-3323 ctavo. beiE.i.nnabbroh. coll PETI,ADELPEIA I!'D INS CO 18058 !.AUONN. ONIOT EIRE INS CO OA PITTS 19{45 arg tNs co 19399 I GEN'L AGGREGATE LIMITAPPLIES PER: - PoLrcY - !E8i L Loc x 3111 SUPPLEMENT TO CERTIFICATE OF !NSURANCE OATE oL/03 /202t ITAIE OF INSURED: L"a club op.rrrloa! coq)aDy, 16c. MSIIER: AI(, llls @ lrllcl 19399 CO\IEAACE: tlOAIaaS CIUPEIISITIOII POLIqY III'UBARS : rco80772093 {Cr) iqos077209{ (rI) IXSUIrB: XTtlOU& DrIOX lIBa IllSITRIIlCa CtraPrNI Ol PITISBIIIGE, Pr XArCt 19{a5 CtVtlAGEr EXSESS XOIIIRS CqPE|8ATIOT POLICY TUIBBR: !rc3332255 (Oa) ErEacrrvE D rB: EIPII.ATIOII DAIE r I PBR SA tltlORY B.IJ. EICE ICCIDEI{!. B.IJ. DISEISE ' AA ETPIOTBs E.L. DISEASB . POLICI III.IT L2/Ls /23 L2lLs l2a 1.000,000 1,000,000 t.000,000 SU (10/00) 4112 LItIX -c *1 gE :T P AS101 a 1- STATE HIGHWAY NO,41 '1 I =o = r - ',4 oq -fi' I.EIT PICKLEBATL i-.* ton(ut\\ht\4. \s hrttr\ t{ \l\N(t-c tL4; _t I 5113 I a =.:=t \: :\ \ I NIRANCE & I]C RAMP DETAIT I ,,) ( \ I I v l\ \.i * I )- c5.00 I tt I nIllid 3 f=ia i3 F R Z t3 I I f& ) I vv I I I l-1-+ ,-: s. I ,.l I 6114 Ie oe o I o -@ 1g t{?+or o ? tn I I ----:1-ttt o I I I I o !-!tel ++ Itr I,EIT ;i A401-1 I € I 6 d o- -o 6 IIIIIITT ITTTI 7115 I -J-\S \0u\t I P I I o o- s+ o- I I t I It-,] o o o o til IIEIX -9 d .'rgi 9* 2< 'iP I 8 3 At01 99999 o-:l o o Ilal I i I I I J66 e 8116 CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. CoUNTYoFCARVER ) I, Kim T. Meuwissen, being first duly swom, on oath deposes that she is and was on February 1,2024, the duly qualified and acting City Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy ofthe attached notice of Public Hearing Request for an on-Sale Beer & Wine License for LTF Club operations company, Inc. doing business as Life Time Pickleball, to the persons named on attached Exhibit "A " by mailing a postcard of said notice addressed to such owner, and depositing the postcalds addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses ofsuch owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records' 1 Kim wrssen,Ci Clerk Subscribed and swom to before me tnis I day$ Fehtttq\,2024 JENNIFER ANN POilER Notary pubtic-Mlnnesota Public epir- .l- sr, mzr 9117 CITY OF CHANHASSEN CAR\'ER AND HENNEPIN COUNTIES. MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON.SALE WINE AND BEER LIQUOR LICENSE LTF CLUB OPERATIONS COMPAI{Y, INC. DBA LIFE TIME PICKLEBAIL 2970 WATER TOWER PLACE NOTICE IS IIEREBY GMN that the Chanhassen City Council will hold a public hearing on Monday, February 12,2024, at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an on-sale wine and beer liquor license to LTF Club Operations Company, Inc. dba Life Time Pickleball located at 2970 Water Tower Place. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-22',1-1t07. Kim Meuwissen, City Clerk (Publish in the Chanhassen Villager on February 1,2021) 10118 BALL RANCH CO LLC 6495 CITY WEST PKWY EDEN PRAIRIE, MN 55344. LTF REAL ESTATE COMPANY INC 2902 CORPORATE PL cHANHASSEN, MN 55317-4560 REGENTS OF UNIV OF MINNESOTA 319 15TH AVE SE MINNEAPOLIS, MN 55455. LTF REAL ESTATE MP II LLC 2902 CORPORATE PLACE CHANHASSEN, MN 55317. BOERGER BUILDING LLC 2860 WATERTOWER PL cHANHASSEN, MN 55317-8004 11119 City Council Item April 22, 2024 Item Citizen Action Request: Debbie Larson File No.Item No: E.1 Agenda Section VISITOR PRESENTATIONS Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By Kim Meuwissen SUGGESTED ACTION None Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Debbie Larson Citizen Action Request Form 120 121 City Council Item April 22, 2024 Item State of the Library Presentation File No.Item No: E.2 Agenda Section VISITOR PRESENTATIONS Prepared By Jenny Potter, Sr. Admin Support Specialist Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Patrick Jones, Chanhassen and Victoria Library Branch Manager will give the State of the Library Presentation. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 122 ATTACHMENTS CN State of Library 2024 123 State of the Library Chanhassen 2024 124 Carver County Library system achievements Community Learning 125 Carver County Library system achievements Community Gathering 126 Carver County Library system achievements Community Partnership 127 Carver County Library system achievements Community Grants 128 Carver County Library system achievements Automatic Renewals Text Messaging Notifications Many partnerships In person, online, hybrid, and self- directed programs *Over 13,500 participants 129 Carver County Library system achievements Checkouts total for physical and digital items was 1,321,961 Storytime attendance topped 10,000 kids. Online we had one youth services program reach over 22,000 views. Library meeting rooms were booked over 875 times. 130 What gets checked out at Chanhassen Library Adult Print, 142,042, 30% Adult Media, 28,504, 6% Child Print, 278,926, 58% Child Media, 15,545, 3% Teen Print, 14,416, 3% Teen Media, 46, 0%Other, 685, 0% 131 One year in pictures 132 Author Lorna Landvik 133 Winter Reads 134 The Herbivorous Butchers 135 Author Mindy Mejia 136 Quilt Show 137 Book Bingo for kids 138 Tails for Reading 139 Author Lori Sturdevant 140 Artist Danielle Daniel 141 Master Gardeners 142 FOCL spring book sale 143 Book club back in person 144 STEM program (Dahlke) 145 Earth Day story time 146 Grow a garden story time 147 Parcel Arts water coloring 148 Chain-o-laires concert 149 : Nirmala Rajasekar 150 : Curtis and Loretta 151 : Yoga (Dahlke) 152 : Sleepover story time 153 : Women in STEM display 154 : Bazillions 155 : Lowry Nature Center (Dahlke) 156 : Brodini Magic Show 157 : Bill the Juggler 158 : Bilingual story time 159 : STEM story time 160 : Teen volunteers 161 : Teen designed craft 162 : Robotics demonstration 163 : Pokémon clay sculptures 164 : Kids art classes 165 : Super Mario Brothers movie 166 : Puzzle swap 167 : Author J. Ryan Stradel 168 : Games and Gatherings 169 : 20th anniversary celebration 170 : 20th anniversary celebration 171 : 20th anniversary celebration 172 : 20th anniversary celebration 173 : 20th anniversary celebration 174 : 20th anniversary celebration 175 : Parcel Arts fluid painting 176 : FOCL fall book sale 177 : Family games and gatherings 178 Loft class for teens 179 : Teen Advisory Board 180 : The Works (Dahlke) 181 : Drive-in story time 182 : Art classes for adults 183 : Art classes for adults 184 : Dara Moskowitz Grumdahl 185 Doug Ohman (FOCL) 186 Winter story time with craft 187 Pajama story time 188 Noon Year’s Eve 189 : With thanks to: 190 City Council Item April 22, 2024 Item Quarterly Law Enforcement Update File No.Item No: F.1 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Lance Pearce, Lieutenant, CCSO Reviewed By Laurie Hokkanen SUGGESTED ACTION Update Motion Type N/A Strategic Priority Communications SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Chanhassen City Council Meeting 04 22 24.docx 191 Comparison of Metrics 2019-2024.docx First Quarter 2024 Breakdown.docx Q 1 2024.pdf Nibrs Activity Codes.pdf 192 Page 1 Memo TO:Mayor Ryan and Chanhassen City Council members FROM: Lieutenant Lance Pearce DATE: April 15, 2024 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting April 22, 2024 for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen First Quarter 2024 Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen First Quarter Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen First Quarter Citation Summary. 4. First Quarter 2024 Breakdown of CFS 5. Staffing update: The patrol power shift is currently vacant. 6. Training update: Training for the year has been the Sheriff’s Annual meeting and use for force topics to include Pepperball, Bolawrap and rifle/pistol low light and inclement weather qualification range. Lieutenant Chanhassen Office 193 Comparison of Metrics 2019-2024 Through First Quarter 2024 0 2 4 6 8 10 12 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestics by Month 2019 Domestics by Month 2020 Domestics by Month 2021 Domestics by Month 2022 Domestics by Month 2023 Domestics by Month 2024 Domestics by Month 0 1 2 3 4 5 6 7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestic Assault by Month 2019 Domestic Assault by Month 2020 Domestic Assault by Month 2021 Domestic Assault by Month 2022 Domestic Assault by Month 2023 Domestic Assault by Month 2024 Domestic Assault by Month 194 0 5 10 15 20 25 30 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mental Health by Month 2019 Mental Health by Month 2020 Mental Health by Month 2021 Mental Health by Month 2022 Mental Health by Month 2023 Mental Health by Month 2024 Mental Health by Month 0 10 20 30 40 50 60 70 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Fraud/ Theft by Month 2019 Fraud/ Theft by Month 2020 Fraud/ Theft by Month 2021 Fraud/ Theft by Month 2022 Fraud/ Theft by Month 2023 Fraud/ Theft by Month 2024 Fraud/ Theft by Month 195 196 197 198 199 200 First Quarter 2024 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Patrol Activity=2090 72 22 1028 Felony Misdemeanor Non Criminal Traffic First Q 2024 Types of Calls CFS=2090 968 12 39 2 16 3 First Q 2024 Group A Assault Theft Drug Other Homicide/Weapons/Rob 201 0 50 100 150 200 250 300 350 First Q 2024 Non Criminal *see note on medicals 64 653 108 144 Driving Complaint Traffic Stops Crashes Citations Traffic 202 0 200 400 600 800 1000 1200 Group A Group B Non Crim Traffic Quarter 1 Comparison City of Chanhassen 2022 2023 2024 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 City Council Item April 22, 2024 Item Quarterly Fire Department Update File No.Item No: F.2 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Andrew Heger, Fire Chief Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Operational Excellence SUMMARY Quarterly Fire Department Update with Response Data from July - September BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 228 Q1 Fire Report to the City Council 229 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 1 Scene Locations of Fire Incidents N = 335  Jan 01, 2024 to Mar 31, 2024  2 4 105 311 3 7 14 5 20 4 48 7 16 64 9 24 40 5 2 4 513 230 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 2 MonthCount of IncidentsIncidents by Month Jan 01, 2024 to Mar 31, 2024 130130 130 101101 101 104104 104 2024 January February March 0 10 20 30 40 50 60 70 80 90 100 110 120 130 231 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 3Primary Station NameCount of Incidents Incidents by Primary Station Name Jan 01, 2024 to Mar 31, 2024 Duty Crew Station 1 0 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 320 340 232 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 4 City NameCount of IncidentsIncidents by City Name (Top 15) Jan 01, 2024 to Mar 31, 2024 329329 329 33 3 22 2 11 1 Chanhassen Excelsior Victoria Chaska 0 25 50 75 100 125 150 175 200 225 250 275 300 325 350 233 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 5YearCount of Incidents Aid Given and Received by Year Jan 01, 2024 to Mar 31, 2024 326326 326 44 4 22 2 22 2 11 1 None Automatic aid given Mutual aid given Mutual aid received Automatic aid received 2024 0 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 320 340 234 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 6 Incident Type Categories Jan 01, 2024 to Mar 31, 2024 3 - Rescue & Emergency Medical Service Incident: 225 (67.16%)3 - Rescue & Emergency Medical Service Incident: 225 (67.16%) 3 - Rescue & Emergency Medical Service Incident: 225 (67.16%) 5 - Service Call: 42 (12.54%)5 - Service Call: 42 (12.54%) 5 - Service Call: 42 (12.54%) 7 - False Alarm & False Call: 39 (11.64%)7 - False Alarm & False Call: 39 (11.64%) 7 - False Alarm & False Call: 39 (11.64%) 6 - Good Intent Call: 14 (4.18%)6 - Good Intent Call: 14 (4.18%) 6 - Good Intent Call: 14 (4.18%) 4 - Hazardous Condition (No Fire): 9 (2.69%)4 - Hazardous Condition (No Fire): 9 (2.69%) 4 - Hazardous Condition (No Fire): 9 (2.69%) 1 - Fire: 6 (1.79%)1 - Fire: 6 (1.79%) 1 - Fire: 6 (1.79%) 235 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 7 Incident Types (Top 15) Jan 01, 2024 to Mar 31, 2024 Difficulty Breathing/Chest Pain: 46 (17.23%)Difficulty Breathing/Chest Pain: 46 (17.23%) Difficulty Breathing/Chest Pain: 46 (17.23%) Lift Assist: 36 (13.48%)Lift Assist: 36 (13.48%) Lift Assist: 36 (13.48%) Traumatic Injury/Head Injury/Severe Burn: 26 (9.74%)Traumatic Injury/Head Injury/Severe Burn: 26 (9.74%) Traumatic Injury/Head Injury/Severe Burn: 26 (9.74%) Serious Medical: 21 (7.87%)Serious Medical: 21 (7.87%) Serious Medical: 21 (7.87%) Unconscious/Unresponsive: 17 (6.37%)Unconscious/Unresponsive: 17 (6.37%) Unconscious/Unresponsive: 17 (6.37%) Medical Alarm: 15 (5.62%)Medical Alarm: 15 (5.62%) Medical Alarm: 15 (5.62%) Seizure: 15 (5.62%)Seizure: 15 (5.62%) Seizure: 15 (5.62%) Stroke: 14 (5.24%)Stroke: 14 (5.24%) Stroke: 14 (5.24%) General Medical: 13 (4.87%)General Medical: 13 (4.87%) General Medical: 13 (4.87%) Motor vehicle accident with injuries: 13 (4.87%)Motor vehicle accident with injuries: 13 (4.87%) Motor vehicle accident with injuries: 13 (4.87%) Weak/Dizzy/Unwell/Unspecified: 13 (4.87%)Weak/Dizzy/Unwell/Unspecified: 13 (4.87%) Weak/Dizzy/Unwell/Unspecified: 13 (4.87%) Alarm system activation, no fire - unintentional: 11 (4.12%)Alarm system activation, no fire - unintentional: 11 (4.12%) Alarm system activation, no fire - unintentional: 11 (4.12%) Carbon monoxide detector activation, no CO: 10 (3.75%)Carbon monoxide detector activation, no CO: 10 (3.75%) Carbon monoxide detector activation, no CO: 10 (3.75%) Medical assist, assist EMS crew: 10 (3.75%)Medical assist, assist EMS crew: 10 (3.75%) Medical assist, assist EMS crew: 10 (3.75%) Smoke detector activation, no fire - unintentional: 7 (2.62%)Smoke detector activation, no fire - unintentional: 7 (2.62%) Smoke detector activation, no fire - unintentional: 7 (2.62%) 236 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 8 MonthPrimary Action Taken CategoriesPrimary Action Taken Categories by Month Jan 01, 2024 to Mar 31, 2024 22 2 11 1 00 0 00 0 11 1 33 3 2121 21 1515 15 2424 24 00 0 11 1 00 0 11 1 11 1 00 0 44 4 66 6 44 4 7676 76 5353 53 4747 47 2626 26 2626 26 2323 23 0 25 50 75 100 January March February Systems & Services Search & Rescue Information, Investigation & Enforcement Fires, Rescues & Hazardous Conditions Fire Control or Extinguishment Fill-in, Standby EMS & Transport Assistance 237 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 9 Overlapping Calls and Hours Jan 01, 2024 12:00 AM to Mar 31, 2024 11:59 PM 0 Overlapping Calls 636 94.78 %2,178 99.73 % 1 Overlapping Call 32 4.77 %5 0.25 % 2 Overlapping Calls 3 0.45 %0 0.02 % Totals 671 100 %2,184 100 % Overlapping Calls Occurrences % of Occurrences Hours % of Hours  238 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 10 118.29118.29 118.29 Unit Average Turnout Time (Seconds) Jan 01, 2024 to Mar 31, 2024 0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 170 180 190 200 210 220 230 240 250 260 270 280 290 300 310 320 330 340 350 360 370 380 390 400 410 420 430 440 450 460 470 480 490 500 510 520 530 540 550 560 570 580 590 600 239 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 11 07:1707:17 07:17 Average Total Response Time (MM:SS) Date Reported: Jan 01, 2024 to Mar 31, 2024 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 240 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 12 78.96%78.96% 78.96% Percentage of Unit Total Response Times Under 09:00 Minutes Jan 01, 2024 to Mar 31, 2024 0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 20% 22% 24% 26% 28% 30% 32% 34% 36% 38% 40% 42%44%46%48%50%52%54%56%58% 60% 62% 64% 66% 68% 70% 72% 74% 76% 78% 80% 82% 84% 86% 88% 90% 92% 94% 96% 98% 100% 241 4/17/24, 12:42 PM Continuum 4/17/2024 12:41:36 PM Page 13 Incidents by Response Mode To Scene Jan 01, 2024 to Mar 31, 2024 EmergencyEmergency Emergency Emergency, Downgraded to Non-EmergencyEmergency, Downgraded to Non-Emergency Emergency, Downgraded to Non-Emergency Non-EmergencyNon-Emergency Non-Emergency Non-Emergency, Upgraded to EmergencyNon-Emergency, Upgraded to Emergency Non-Emergency, Upgraded to Emergency 242 City Council Item April 22, 2024 Item Resolution 2024-XX: Cable Franchise Public Hearing File No.Item No: G.1 Agenda Section PUBLIC HEARINGS Prepared By Matt Unmacht, Assistant City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION The Chanhassen City Council adopts Resolution XX-24, establishes findings of fact regarding Comcast’s qualifications including legal, technical, and financial. The City Council also authorizes staff to negotiate the proposed franchise with Comcast. Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The City Council will hold a Public Hearing to consider the award of a Franchise to Comcast. BACKGROUND See attached report from Brian T. Grogran, the city's telecommunications attorney. Mr. Grogran will be in attendance at the meeting and will present to the City Council. DISCUSSION BUDGET 243 RECOMMENDATION ATTACHMENTS Resolution Report to City from Brian T. Grogan, Moss & Barnett 244 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: April 22, 2024 RESOLUTION NO: 2024-XX MOTION BY: SECONDED BY: A RESOLUTION REGARDING THE APPLICATION OF COMCAST FOR A CABLE FRANCHISE WHEREAS,Comcast of Arkansas/Louisiana/Minnesota/Mississippi/Tennessee, LLC (“Comcast”) requested that the City of Chanhassen, Minnesota (“City”) commence proceedings to consider the award of a cable franchise to Comcast; and WHEREAS,Minnesota Statutes Section 238.08, Subd. 1(a) mandates that “a municipality require a franchise for any cable communication system providing service within the municipality;” and WHEREAS,federal law at 47 U.S.C. Section 541(a) provides that a franchising authority “may not unreasonably refuse to award an additional competitive franchise;” and WHEREAS,the City followed the franchise procedure required by Minnesota Statutes Section 238.081 by publishing once each week (March 14 and 21, 2024) for two successive weeks in the Chanhassen Villager a Notice of Intent to Consider Applications for a Cable Franchise (“Notice”); and WHEREAS,the Notice stated all eight (8) criteria outlined in Minnesota Statutes Section 238.081, Subd. 2; and WHEREAS,in addition to the published Notice, the City provided copies of the Notice and the Request for Proposals - Official Application form (“RFP”) to Comcast and the City’s existing franchised cable operator, Mediacom Minnesota LLC; and WHEREAS,the City’s RFP required that proposals for a cable franchise contain responses to each of the items identified in Minnesota Statutes Section 238.081, Subd. 4; and WHEREAS,the City’s closing date for submission of applications was set for April 4, 2024 which complied with the statutory minimum of twenty (20) days from the date of first publication; and WHEREAS,upon the deadline for submitting applications, the City received only one application, from Comcast, received on March 20, 2024 and dated March 25, 2022; and WHEREAS,the City held a public hearing to consider the application received from Comcast at its regularly scheduled April 22, 2024 City Council meeting; and 245 2 WHEREAS,all interested parties were provided an opportunity to speak to the City Council and to present information regarding Comcast’s application; and WHEREAS,the City carefully reviewed all information and documentation presented to it regarding Comcast’s application and qualifications to operate a competing cable system within the City; and WHEREAS,based on information and documentation made available to the City with respect to Comcast’s application, the City Council has reached conclusions regarding Comcast’s legal, technical, and financial qualifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of Chanhassen as follows: 1. The City hereby finds that Comcast’s application received on March 20, 2024 complies with the requirements of Minnesota Statutes Section 238.081. 2. The City finds that Comcast possesses the requisite legal, technical, and financial qualifications to construct and operate a cable communications system to provide cable service within the City. 3. The City staff is authorized to negotiate with Comcast to attempt to reach mutually acceptable terms for a cable franchise to be introduced to the City Council for consideration and action. 4. The City finds that its actions are appropriate and reasonable in light of the mandates contained in Chapter 238 of Minnesota Statutes, and applicable provisions of federal law including 47 U.S.C. Section 541(a). PASSED AND ADOPTED by the Chanhassen City Council on this 22nd day of April 2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 246 150 South Fifth Street | Suite 1200 | Minneapolis, MN 55402 P:612 -877 -5000 F:612 -877 -5999 W:LawMoss.com April 8, 2024 Matt Unmacht Assistant City Manager 7700 Market Boulevard Chanhassen, MN 55317 Re:Report regarding Comcast Application for a Cable Franchise –City of Chanhassen, MN Dear Matt: Comcast of Arkansas/Louisiana/Minnesota/Mississippi/Tennessee, LLC (“Comcast”) has requested a cable franchise (“Franchise”) from the City of Chanhassen, Minnesota (“City”) to provide cable services in the City. The City contacted Moss &Barnett seeking input regarding the appropriate procedure to be followed to consider the award of a Franchise to Comcast or any other applicant. Moss & Barnett reviewed state and federal statutory requirements with City representatives (attached hereto as EXHIBIT A)and developed a franchise procedure to comply with applicable laws. In accordance with Minnesota Statutes Section 238.081, the City published a Notice of Intent to Franchise and requested applications for a franchise from any interested applicants. Applicants were instructed to obtain from the City,a Request for Proposal -Official Application Form. The City received one application and it was from Comcast. Pursuant to Minnesota Statutes Section 238.081, the City is scheduled to hold a public hearing to receive input from interested parties regarding Comcast’s application on April 22, 2024. Overview of Comcast Legal and Technical Qualifications Legal Comcast is a Delaware limited liability company qualified to do business in the state of Minnesota and is an applicant for a competitive cable franchise agreement (hereinafter referred to as the “Franchise”) from the City. On October 18, 2016, Comcast became qualified to do business in the state of Minnesota and is active and in good standing with the Minnesota Secretary of State (see details attached hereto as EXHIBIT B). It is worth noting that different Comcast operating entities have operated in Minnesota prior to 2016. 247 2 Technical Comcast is the second-largest broadcasting and cable television company in the world by revenue. It is one of the top three pay television and top two cable TV companies in the United States. Comcast owns and operates cable systems throughout 19 states and the District of Columbia and has approximately 19 million video customers. Comcast is also one the largest broadband service providers in the country and is the third largest telephone company in the country. Comcast has 111 cable franchises in Minnesota and over 500,000 customers in the Twin Cities metropolitan area.Comcast has demonstrated that it possesses the requisite technical qualifications to construct, own and operate a cable system. Comcast proposes to serve the City utilizing Comcast’s existing network headend facility which provides service throughout the Twin Cities and is located in Roseville, Minnesota. Comcast plans to activate the first phase of its construction in the City during the third quarter 2024,and complete the construction work by the fourth quarter 2025. This is a very aggressive construction schedule compared to other competitive overbuilders in Minnesota. Financial Qualifications Cable providers and telecommunication companies operate in a competitive environment and the financial performance of cable television operators, like Comcast, is subject to many factors, including, but not limited to, the general business conditions, programing costs, incumbent cable operators, technology advancements, changes in consumer behavior and preferences, regulatory requirements, advertising costs, as well as competition from multiple sources which provide and distribute video programming, information, news, entertainment and other communications services. We are not aware of any state or federal standards by which to assess the financial qualifications of a competitive cable operator seeking a cable franchise in the City. The FCC has provided minimum standards to consider when assessing the qualifications of a prospective transferee when a cable system is sold or control of the franchise changes. This FCC financial qualification standard is found in FCC Form 394. Using the FCC Form 394 to establish an absolute minimum standard of financial qualifications that a proposed applicant must demonstrate to be qualified to obtain and operate a cable system, Comcast would have the burden of demonstrating to the City’s satisfaction that Comcast has “sufficient net liquid assets on hand or available from committed resources” to obtain and operate the system in the City, together with its existing operations, for three months. This minimum standard is not easy to apply to a company that has not yet constructed the system in the City, has operations throughout the United States and already serves over 500,000 customers in the Twin Cities metropolitan area. Comcast provided a link (www.cmcsa.com/financials) to its corporate financial information including information relevant to its earnings, SEC filings, debt disclosures and Annual Reports. Substantially all of this information relates to Comcast Corporation, a publicly traded company, as opposed to the applicant,Comcast of Arkansas/Louisiana/Minnesota/Mississippi/Tennessee, LLC. The City was not provided with specific financial information for the applicant. This is not surprising as many large cable operators have multiple operating subsidiaries that hold groups of franchises and do not provide or disclose separate subsidiary financial information. 248 3 However, based solely on Comcast Corporation’s financial information, not that of Comcast of Arkansas/Louisiana/Minnesota/Mississippi/Tennessee, LLC, Comcast appears to possess sufficient funding to finance, operate and expand its operations. Due to the limited financial information that was provided regarding the applicant – Comcast of Arkansas/Louisiana/Minnesota/ Mississippi/Tennessee, LLC, and the many uncertainties regarding future operations, there is not enough information that has been made available to make any definitive conclusions regarding the future financial qualifications of the applicant, Comcast of Arkansas/Louisiana/Minnesota/ Mississippi/Tennessee, LLC, independently, to own and operate a cable system serving the City. However, based upon the strength of the information provided by Comcast Corporation and the standards for review established under applicable law, we see no basis on which the City can deny the Comcast’s application due to a lack of financial qualifications. In the event the City elects to proceed with approving the issuance of a Franchise, the assessment of Comcast of Arkansas/Louisiana/Minnesota/Mississippi/Tennessee, LLC and its parent entity Comcast Corporation’s, financial qualifications should not be construed in any way to constitute an opinion as to the financial capability or stability of Comcast to (i) complete construction of a competitive cable television system in the City, and (ii) operate the cable system. The City is solely responsible in determining the assessment of Comcast’s financial qualifications and its capability to operate a competitive system in the City. Consequently, we make no representation regarding the sufficiency of the financial information provided or used either for the purpose for which this analysis of financial qualification was requested or for any other purpose. Moss & Barnett has prepared a proposed Resolution regarding the Application of Comcast for a Cable Franchise (attached hereto as EXHIBIT C). After you have had a chance to review this information, please feel free to contact us with any questions. Very truly yours, Brian T. Grogan Attorney at Law P: (612) 877-5340 Brian.Grogan@lawmoss.com 9153948v1 249 A-1 EXHIBIT A APPLICABLE LAW Statutory Requirements: A.Federal Regulatory Scheme: Competition Among Cable Television Providers and the Federal Cable Act The Cable Communications Policy Act of 1984, as amended by the Cable Consumer Protection and Competition Act of 1992 and the Telecommunications Act of 1996 (hereinafter collectively referred to as the “Cable Act”), contains many provisions relevant to the application before the City. According to the Cable Act, one of its primary purposes is to: promote competition in cable communications and minimize unnecessary regulation that would impose an undue economic burden on cable systems. 1 Furthermore, 47 U.S.C. Section 541(a)(1) provides that a franchising authority may award one or more franchises within its jurisdiction. To that end, the Cable Act states: that a franchising authority may not grant an exclusive franchise and may not unreasonably refuse to award an additional competitive franchise.2 Any applicant whose application for a second franchise has been denied by a final decision of a franchising authority is not without recourse. The applicant may appeal an adverse decision pursuant to the provisions of Section 635 of the Cable Act. The Cable Act also provides that a city may require certain assurances from the prospective franchisee. Subsection 4 of 47 U.S.C. Section 541(a) provides that: in awarding a franchise, the franchising authority – a.shall allow the applicant’s cable system a reasonable period of time to become capable of providing cable service to all households in the franchise area; b.may require adequate assurance that the cable operator will provide adequate public, educational, and governmental access channel capacity, facilities, or financial support; and c.may require adequate assurance that the cable operator has the financial, technical, or legal qualifications to provide cable service. 1 47 U.S.C. Section 521(b). 2 47 U.S.C. Section 541(a)(1) (emphasis added). 250 A-2 When Congress passed the 1992 amendments to the Cable Act, Congress suggested that it favors competition in the delivery of cable services. The Senate report that accompanied the amendments concluded that: Based on the evidence and the record taken as a whole, it is clear that there are benefits from competition between two cable systems. Thus, the Committee believes that local franchising authorities should be encouraged to award second franchises. Accordingly, [the Cable Act as amended], prohibits local franchising authorities from unreasonably refusing to grant second franchises.3 B.Federal Communications Commission Observations on Competition in the Cable Television Industry The Federal Communications Commission’s (“FCC’s”) annual competition reports in video markets have found that subscribers have generally benefited from “head-to-head” competition in the delivery of cable services. Benefits enjoyed by consumers as a result of the increased competition include: a.lower monthly charges for services and equipment; b.additional program offerings; c.access to alternative sources of telecommunications and Internet services; d.new digital services; and e.better customer service from the incumbent cable operator. The FCC completed rulemaking proceedings on competition in the video marketplace resulting in the FCC’s issuance of what is now known as the FCC 621 Order.4 The Sixth Circuit affirmed the FCC 621 Order in 2008. 5 In the 621 Order the FCC summarized the evidentiary record in the following manner: The record indicates that in today’s market, new entrants face “steep economic challenges” in an “industry characterized by large fixed and sunk costs,” without the resulting benefits incumbent cable operators enjoyed for years as monopolists in the video services marketplace. According to commentators, “a competitive video provider who enters the market today is in a fundamentally different situation” from that of the incumbent cable operator: “[w]hen incumbents installed their systems, they had a captive market,” whereas new entrants “have to ‘win’ every customer from the incumbent” and thus do not have “anywhere near the number of subscribers over which to spread the costs.” 3 (emphasis added). S. Rep. No. 102-92, June 28, 1991, reprinted in 1992 U.S. Code Cong. & Admin. News 1133, 1141, 1146, 1151; H.Conf. Rep. No. 102-862, reprinted in 1992 U.S. Code Cong. & Admin. News 1231, 1259. 4 See In the Matter of Implementation of Section 612(a)(1) of the Cable Communications Policy Act of 1984, 22 FCC Rcd 5101 (Mar. 5, 2007). 5 See Alliance for Community Media v. FCC, 529 F.3d 763 (6th Cir. 2008). 251 A-3 C.Minnesota Statutory and Judicial Treatment of Competition in the Cable Television Industry Minnesota Statutes In addition to the requirements contained in the Cable Act, Minnesota has several statutory provisions that must be carefully followed by the City when considering the award of a franchise. In particular, Minnesota Statutes Chapter 238.08, titled Franchise Requirement, states that a municipality must require a franchise or extension permit of any cable communications system providing service within the municipality. Further, Minnesota Statutes Section 238.081, Franchise Procedure, provides a precise procedure to be followed by a municipality when requesting applications for a cable communications franchise. The text of Section 238.08 and Section 238.081 is set forth below to provide the City with the exact requirements of state law on this matter. Minnesota Statute Section 238.08, Franchise Requirement,provides in pertinent part: Subd. 1.Requirement; conditions. (a)A municipality shall require a franchise or extension permit of any cable communications system providing service within the municipality. (b)No municipality shall grant an additional franchise for cable service for an area included in an existing franchise on terms and conditions more favorable or less burdensome than those in the existing franchise pertaining to: (1) the area served; (2) public, educational, or governmental access requirements; or (3) franchise fees. The provisions of this paragraph shall not apply when the area in which the additional franchise is being sought is not actually being served by any existing cable communications system holding a franchise for the area. Nothing in this paragraph prevents a municipality from imposing additional terms and conditions on any additional franchises. Subd. 2.Other requirements. Nothing in this chapter shall be construed to prevent franchise requirements in excess of those prescribed unless such requirement is inconsistent with this chapter. Subd. 3.Municipal operation. Nothing in this chapter shall be construed to limit any municipality from the right to construct, purchase, and operate a cable communications system. Any municipal system shall be subject to this chapter to the same extent as would any nonpublic cable communications system. Subd. 4.Fee, tax or charge. Nothing in this chapter shall be construed to limit the power of any municipality to impose upon any cable communications company a fee, tax or charge. * * * * 252 A-4 Minnesota Statute Section 238.081, Franchise Procedure, provides in pertinent part: Subd. 1.Publication of Notice. The franchising authority shall have published once each week for two successive weeks in a newspaper of general circulation in each municipality within the cable service territory, a notice of intent to consider application for a franchise other than a franchise renewal pursuant to the United States Code, Title 47, Section 546. Subd. 2.Required information.The notice must include at least the following information: (1)the name of the municipality making the request; (2)the closing date for submission of applications; (3)a statement of the application fee, if any, and the method for its submission; (4)a statement by the franchising authority of the desired services to be offered; (5)a statement by the franchising authority of criteria and priorities against which the applicants for the franchise must be evaluated; (6)a statement that applications for the franchise must contain at least the information required by subdivision 4; (7)the date, time, and place for the public hearing, to hear proposals from franchise applicants; (8)the name, address, and telephone number of the individuals who may be contacted for further information. Subd. 3.Other recipients of notice. In addition to the published notice, the franchising authority shall mail copies of the notice of intent to franchise to any person it has identified as being a potential candidate for the franchise. Subd. 4.Contents of franchising proposal. The franchising authority shall require that proposals for a cable communications franchise be notarized, and contain, but not necessarily be limited to, the following information: (1)Plans for channel capacity, including both the total number of channels capable of being energized in the system and the number of channels to be energized immediately; (2)A statement of the television and radio broadcast signals for which permission to carry will be requested from the Federal Communications Commission; (3)A description of the proposed system design and planned operation, including at least the following items: (i)the general area for location of antennae and the head end, if known; (ii)the schedule for activating two-way capacity; (iii)the type of automated services to be provided; (iv)the number of channels and services to be made available for access cable broadcasting; and (v)a schedule of charges for facilities and staff assistance for access cable broadcasting; (4)the terms and conditions under which particular service is to be provided to governmental and educational entities; 253 A-5 (5)a schedule of proposed rates in relation to the services to be provided, and a proposed policy regarding unusual or difficult connection of services; (6)a time schedule for construction of the entire system with the time sequence for wiring the various parts of the area requested to be served in the request for proposals; (7)a statement indicating the applicant’s qualifications and experience in the cable communications field, if any; (8)an identification of the municipalities in which the applicant either owns or operates a cable communications system directly or indirectly, or has outstanding franchises for which no system has been built; (9)plans for financing the proposed system, which must indicate every significant anticipated source of capital and significant limitations or conditions with respect to the availability of the indicated sources of capital; (10)a statement of ownership detailing the corporate organization of the applicant, if any, including the names and addresses of officers and directors and the number of shares held by each officer or director, and intracompany relationship including a parent, subsidiary or affiliated company; and (11)a notation and explanation of omissions or other variations with respect to the requirements of the proposal. Substantive amendments may not be made in a proposal after a proposal has been submitted to the franchising authority and before award of a franchise. Subd. 5.Time limits to submit applications. The franchising authority shall allow at least 20 days from the first date of published notice to the closing date for submitting applications. Subd. 6.Public hearing on franchise. A public hearing before the franchising authority affording reasonable notice and a reasonable opportunity to be heard with respect to all applications for the franchise must be completed at least seven days before the introduction of the franchise ordinance in the proceedings of the franchising authority. Subd. 7.Award of franchise. Franchises may be awarded only by ordinance. Subd. 8.Costs of awarding franchise. Nothing in this section prohibits a franchising authority from recovering from a successful applicant the reasonable and necessary costs of the entire process of awarding the cable communications franchise. * * * * In addition to the above referenced state statutes, Minnesota Statutes Section 238.084 identifies the required contents of a franchise ordinance. Given that the City has an existing cable franchise with CMN-RUS, Inc. d/b/a as MetroNet (the “MetroNet Franchise”) that complies with the requirements of Section 238.084, the City may, if it so determines, grant substantially the same ordinance to Comcast if the City finds that Comcast is a qualified applicant. In this proceeding the applicant, Comcast, was provided a copy of the MetroNet Franchise. The reason for using substantially the same franchise as the base document to begin negotiations is 254 A-6 to ensure that any and all entities providing cable service within the City are generally regulated in a similar manner. Both the MetroNet Franchise and Minnesota Statutes Section 238.08 include provisions requiring some form of level playing field obligation which the City must consider before the award of a second, competitive cable franchise. Specifically, the MetroNet Franchise at Section 2.3 contains a requirement that permits the City to grant competitive franchises: The City specifically reserves the right to grant, at any time, such additional franchises for a Cable System as it deems appropriate provided, however, such additional grants shall not operate to materially modify, revoke, or terminate any rights previously granted to Grantee other than as described herein. If any other Wireline MVPD enters into any agreement with the City to provide multi-channel video programming or its equivalent to residents in the City, the City, upon written request of the Grantee, shall permit the Grantee to construct and/ or operate its Cable System and provide multi-channel video programming or its equivalent to Subscribers in the City under the same material terms as applicable to the new MVPD as determined in the City' s sole discretion. Within one hundred eighty (180) days after the Grantee submits a written request to the City, the Grantee and the City shall enter into an agreement or other appropriate authorization (if necessary) containing any modified terms and conditions to this Franchise. D.Judicial Treatment: The Minnesota Court of Appeals’ Decision Regarding Minnesota’s Cable Statutes and Competing Cable Television Franchises In its report accompanying the 1992 amendments to the federal Cable Act, the United States Senate observed that: In addition to mergers between an incumbent cable system and a potential competitor, incumbent cable systems often wage legal battles to prevent cities from awarding second franchises or building their own franchises.6 In 1999, the Minnesota Court of Appeals addressed one of these “legal battles” referenced by the Senate Report. In In Re Application of Dakota Telecommunications Group, d/b/a Dakota Telecom, Inc., for a Cable Television Franchise in Marshall, Minnesota (hereinafter “Dakota Telecom”), the incumbent franchise, Bresnan Communications (“Bresnan”), challenged the City of Marshall’s (“Marshall”) grant of a competing franchise to Dakota Telecommunications Group. Bresnan argued, among other things, that Marshall acted “arbitrarily and capriciously” when it granted the competing franchise and that Marshall violated Bresnan’s due process rights. The Court of Appeals rejected Bresnan’s arguments and generally determined that an incumbent franchisee may not challenge the general fitness of a competing franchise. In its opinion, it noted that Minnesota’s cable statutes were “enacted to encourage such competition.” The opinion further recognized that: 6 S. Rep. No. 102-92, June 28, 1991, reprinted in 1992 U.S. Code Cong. & Admin. News 1133, 1141, 1146, 1151; H. Conf. Rep. No. 102-862, reprinted in 1992 U.S. Code Cong. & Admin. News 1231, 1259. 255 A-7 Although [Minnesota’s] Cable Act . . . intends to further the public’s interest by only awarding franchises to responsible cable operators, it does not support an incumbent franchisee’s attempt to secure a monopoly by challenging the fitness of new, competing franchises. 256 B-1 EXHIBIT B MINNESOTA SECRETARY OF STATE BUSINESS SEARCH 257 C-1 EXHIBIT C RESOLUTION 258 City Council Item April 22, 2024 Item Resolution 2024-XX: Accept the Bids and Award the Contract for the 2024 City Pavement Rehabilitation Project; and Resolution 2024-XX: Adopt Final Assessment Roll for the 2024 City Pavement Rehabilitation Project; and Resolution 2024-XX: Approving the establishment and execution of the Volunteer Rain Garden Program associated with the 2024 City Pavement Rehabilitation Project. File No.ENG Project No. 24-01 CIP No. ST-012 Item No: G.2 Agenda Section PUBLIC HEARINGS Prepared By George Bender, Assistant City Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council adopts a resolution accepting the bids and awarding the contract, and also adopts a resolution adopting the assessment roll for the 2024 City Pavement Rehabilitation Project No 24-01, and also adopts a resolution approving the establishment and execution of the Volunteer Rain Garden Program associated with the 2024 City Pavement Rehabilitation Project." Motion Type 4/5 Vote Strategic Priority Asset Management SUMMARY Conduct Public (Assessment) Hearing for the 2024 City Pavement Rehabilitation Project No. 24-01. Adopt the final assessment roll for the project. Accept the bids and award the project to a contractor. Create volunteer rain garden program associated with the 2024 City Rehabilitating Project to meet permit obligations and enhance local water quality. BACKGROUND 259 As part of the overall Pavement Management Program (PMP), the city annually plans to rehabilitate a section or sections of public streets across the city. The Five-Year Capital Improvement Plan (CIP) identifies the near-term streets to be rehabilitated. Key dates and items relative to this project: On September 29, 2023, the Engineering Department released a Request for Proposals (RFP) for design and construction services for the 24-01 project. On October 19, 2023, the Engineering Department released a Request for Proposals (RFP) for geotechnical services for the 24-01 project. On October 30, 2023, the City Council approved a Professional Services Agreement with Kimley-Horn, Inc. for design and construction services for the project. On November 13, 2023, the City Council approved a Professional Services Agreement with Braun Intertec for geotechnical exploration and engineering services in association with the 24-01 design contract. On December 11, 2023, the City Council called for a Public Hearing regarding the improvements to be held on January 8, 2024. On January 4, 2024, the Engineering Department hosted an Open House meeting with the impacted properties to discuss the project and respond to questions. On January 8, 2024, the City Council accepted the feasibility study, conducted a public improvement hearing, and authorized the preparation of plans and specifications. On February 26, 2024, the City Council approved the plans and specifications and authorized the advertisement for bids for the project. On March 21, 2024, the Engineering Department hosted a bid opening. On April 10, 2024, the Engineering Department hosted a public open house at the City's Public Works Facility. On April 15, 2024, the City Council called for a Public Hearing regarding the assessments to be held on April 22, 2024. Project information is available on the city's website at: https://www.chanhassenmn.gov/government/projects/street-projects/2024-city-pavement-rehabilitation- project There are currently 3,393 email addresses subscribed to receive project updates. To subscribe, residents and property owners should visit: https://www.chanhassenmn.gov/i-want-to/subscribe Water Resources Surface water quality is an important issue for the city and rain gardens are a cost-effective solution that can be implemented with street rehabilitation projects. This newly created Volunteer Rain Garden Program will allow for residents to receive a financial incentive to have a rain garden installed on their property. In this partnership the cost of the rain garden installation and major repairs would be the responsibility of the city while routine maintenance would be the responsibility of the resident. The program requires that an Operations and Maintenance agreement be recorded against the property and that the rain garden area be encompassed in a drainage and utility easement. The reconstruction of the public roadways in the Chan View Area associated with the 24-01 Pavement Rehabilitation project triggers stormwater management regulations from the city and Watershed District. To meet the rules the city must implement stormwater best management practices (BMPs) with the project such as infiltration basins, wet ponds, and rain gardens. The construction of BMPs in this 260 specific part of Chanhassen is challenging because of the limited right of way and the minimal amount of existing BMPs in the area. One cost effective way to meet stormwater regulations and improve local water quality is through the construction of local rain gardens with the project. The primary goal of this program is to partner with local homeowners to establish rain gardens within the neighborhood, contributing to the enhancement of local water quality. Rain gardens play a crucial role in improving water quality by facilitating stormwater infiltration, filtration, and detention. As part of the 24-01 project design the consultant engineers reviewed the area and looked into potential rain garden locations based on the site grading, proximity to utilities, and drainage area. The city has started outreach to the property owners where rain gardens are viable to outline the potential program and have received positive feedback. Understanding that a rain garden may not be suitable for all residents and requires maintenance, the city is offering an incentive for program participation. Specifically, the city will pay $2,500 for property owners who choose to join the program. Additionally, residents involved in the program will benefit from a 50% reduction in Surface Water Fees, approximately $60/year. How the Program Works: For participating residents, the construction of the rain garden will be integrated into the Pavement Rehabilitation Project at no cost to the property owner. An engineer will design the rain garden in the field to ensure it does not adversely affect the property. In return, the property owner is responsible for routine maintenance, including: Vegetation management: mulching, weeding, planting, trimming, etc., to sustain rain garden-friendly vegetation. Periodic removal of sediment and debris buildup within the rain garden. Submission of annual inspection forms to the city. The City of Chanhassen will handle more substantial rain garden maintenance tasks, such as: Drain tile cleanout and replacement. Soil filter media remediation Structural work associated with the curb cut and connections to the public storm sewer. Additionally, property owners will need to sign an Operations and Maintenance Agreement with the city, ensuring the perpetual functionality of the rain garden. This agreement will be recorded against the property. It's important to note that the rain garden must remain on the property until a future street reconstruction project in the neighborhood is completed, which may involve the reconstruction of stormwater facilities. The rain garden area will also be required to be within drainage and utility easement. The city will create the paperwork associated with the rain garden operations and maintenance agreement and easement dedication. DISCUSSION The plans and specifications were bid on March 21, 2024. Seven responsive bids were received from contractors. The base bids ranged from $6,150,835.65 to $6,831,780.90. The Engineer's Estimate for the base bid was $6,515,342.50. 261 Three alternates were also bid as part of the project. Alternate No. 1 is a sidewalk extension along Great Plains Blvd along Chapel Hill. Staff is in support of this alternate as it will fill a gap in sidewalk connectivity, especially since it is in front of a school. Alternate No. 2 is a sidewalk extension along Chan View. Staff is in support of this alternate as it can be viewed as filling a gap in our overall pedestrian transportation network, primarily with it being adjacent to downtown, two schools, the post office and the Civic Campus area. Staff is aware that the impacted property owners may have differing opinions as to whether the new sidewalk is needed. This alternate adds approximately $200 to each assessment. Alternate No. 3 is a storm pond clean-out in the Stone Creek neighborhood. Staff is in support of this alternate as the maintenance work is needed, and the project allows for a cost benefit to do the work now rather than a stand alone project or by the city self performing the work. The cost is within the overall fund budget for the project. The bid results including all three alternates ranged from $6,403,139.49 to $7,088,264.81. The low contractor for the base bid and the total bid amount including all three alternates is the same. Park Construction is the low bidder. The number of bids and the spread of the amounts is indicative of a competitive market. Staff and the consultant are in agreement that the bids received are a good value for the current market. Park Construction has worked in Chanhassen previously on the Kerber Blvd rehabilitation project where their performance was satisfactory. Staff has been working with Park on phasing the Chan View area and construction sequencing and they have been professional. Two members of Park Construction's staff attended the open house on April 10, 2024. These total bid amounts include the base bid plus bid alternates 1,2, and 3. The base bid amount was defined in the contract as the basis for awarding the bid. The bids received from the contractors are as follows: Contractor Base Bid Amount Alternate No. 1 Amount Alternate No. 2 Amount Alternate No. 3 Amount Total Bid Amount Park Construction $6,151,835.65 $60,770.22 $94,244.62 $97,289.00 $6,404,139.49 GMH Asphalt $6,313,802.68 $71,108.26 $90,580.71 $69,368.06 $6,544,859.71 S.M. Hentges & Sons $6,392,000.00 $68,000.00 $103,000.00 $70,000.00 $6,633,000.00 Valley Paving $6,426,559.30 $58,905.78 $136,559.48 $124,159.30 $6,746,183.86 Geislinger & Sons $6,437,368.00 $52,019.50 $84,780.00 $94,000.00 $6,668,167.50 Northwest Asphalt $6,761,490.04 $61,919.60 $131,423.50 $133,431.67 $7,088,264.81 Bituminous Roadways $6,831,780.90 $66,126.00 $102,925.00 $75,934.00 $7,076,765.90 *Engineer's Estimate $6,515,342.50 $63,597.50 $156,365.50 $39,060.00 $6,774,365.50 * The Engineer's Estimate is included in the table above for reference only. The special assessment amounts for the single family residential properties in each neighborhood area associated with the project were calculated via guidance of the City's Assessment Policy, and are as follows: Neighborhood Project Area Preliminary Assessment Amount Final Assessment Amount 262 Chan View area $4,615.00 $6,275.00 Del Rio/Santa Fe area $2,984.00 $2,664.00 Stone Creek area $5,136.00 $4,545.00 Neighborhood Project Area Preliminary Assessment Amount Final Assessment Amount The special assessment amounts for the mixed-use properties in the Chan View area are as follows: Property Preliminary Assessment Amount Final Assessment Amount Private School (Chapel Hill Academy)$23,073.00 $187,073.00 60-unit multi-family (Heritage Park)$207,653.00 $179,933.00 12-unit multi-family complexes $41,531.00 $35,987.00 11-unit multi-family complex $36,916.00 $32,988.00 Laundromat (JZTL Coin Laundry)$27,687.00 $17,993.00 Commercial Strip Mall (Colonial Square)$332,245.00 $112,230.00 The assessment amount for Colonial Square was then further reduced by 50% of the calculated amount due to having commercial driveway accesses on to Great Plains and W. 78th Street; meaning the same property will receive a 50% assessment reduction when W. 78th St is rehabilitated in the future. Staff will give an overview of the assessment methodology at the Public Hearing. Schedule The remaining schedule for the project is as follows: Task Date Begin Construction (Tentatively) May 17, 2024 Substantial Completion November 2024 Final Completion June 2025 Open House Summary City staff and the consultant hosted a second open house meeting relative to the project on April 10, 2024, at the Public Works facility. The comment cards and sign-in summary have been attached. A total of 32 residents attended the meeting. The following is a bullet point summary of the overall themes heard by Staff at the meeting in addition to feedback received through phone calls and emails: The proposed additional 'No Parking' areas along Kiowa, Iroquois, and Huron were understood from a design perspective and will be acceptable to the neighboring properties. The design should consider adjusting the side be designated as no parking to be the same side the hydrants are located. Some property owners would prefer if the no parking area was on the other side but they were appreciative this change was being proposed from the perspective of emergency services and Fire Code compliance. 263 The proposed sidewalk additions were understood and generally accepted from an overall conductivity perspective. The adjustment of the location from the south side of the street to the north side of the street along Chan View was more appreciated than unappreciated but opinions are mixed. One of the properties is strongly against the sidewalk. Questions concerning the revised assessment amounts. Construction sequencing and preliminary scheduling. Having the contractor's staff at the meeting was a significant benefit to respond to these inquiries. Property specific inquiries and summer event coordination. I/I program inquires. Drainage question. Volunteer raingarden program Q&A. BUDGET The overall project budget is shown in the table below in comparison to the bid costs: Fund Budget Bid Amount by Fund Bid Amount by Fund with Alternates 1,2,3 PMP (Street)$4,835,000 $3,456,706.15 $3,611,720.99 Surface Water (Storm Sewer)$1,780,000 $1,118,822.50 $1,216,111.50 Sanitary Sewer $670,000 $764,887.80 $764,887.80 Water $855,000 $811,419.20 $811,419.20 Total $8,140,000 $6,151,835.65 $6,404,139.49 The PMP, Surface Water, and Water funds are underbudget. The Sanitary Sewer fund is overbudget by $94,887.80. Overall the project is underbudget by $1,225,925.51. Private-side I/I repairs are being coordinated by a partnership between the city and the property owners, and any work as a result is being funded by a separate grant the city applied for and received through the Metropolitan Council. The value of the grant the city received is $130,000.00 to be utilized in 2024. The city will be replacing the public-side of the sanitary sewer laterals in the reconstruction area as part of the project. These costs are included in the bid. The rain garden program will be financed with the project, specifically the surface water fund. The project bids include the construction of 4 volunteer rain gardens. RECOMMENDATION Staff recommends the City Council adopt the resolution accepting the bids and approving a contract to Park Construction, including Alternates No. 1, 2, and 3. Staff recommends the City Council adopt the resolution adopting the final assessment rolls for the 2024 City Pavement Rehabilitation Project No. 24-01. Staff recommends the City Council adopt a resolution to establish and execute the Volunteer Rain Garden Program associated with the 2024 City Pavement Rehabilitation Project. 264 ATTACHMENTS Resolution - Accept Bids and Award Contract -24-01 Resolution Adopt Assessment Roll 24-01 Resolution Approval of Rain Garden Program 24-01-Assessment Roll Chan View Final 24-01- Assessment Roll Del Rio, Santa Fe - Final 24-01-Assessment Roll Stone Creek Final Assessment Policy ST-012 -- 24-01 CIP Sheet Open House Comment Cards and Sign-in 4.10.24 Assessment FAQ PMP FAQ 265 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: April 22, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING THE BIDS AND AWARDING A CONTRACT FOR THE 2024 CITY PAVEMENT REHABILITATION PROJECT NO. 24-01 WHEREAS,pursuant to an advertisement for bids for Project No. 24-01 (2024 City Pavement Rehabilitation Project), bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Base Bid Amount Alternate No.1 Bid Amount Alternate No.2 Bid Amount Alternate No.3 Bid Amount Total Bid Amount Park Construction Co.$6,151,835.65 $60,770.22 $94,244.62 $97,289.00 $6,404,139.49 GMH Asphalt Corp.$6,313,802.68 $71,108.26 $90,580.71 $69,368.06 $6,544,859.71 SM Hentges and Sons, Inc.$6,392,000.00 $68,000.00 $103,000.00 $70,000.00 $6,633,000.00 Valley Paving, Inc.$6,426,559.30 $58,905.78 $136,559.48 $124,159.30 $6,746,183.86 Geislinger & Sons, Inc $6,437,368.00 $52,019.50 $84,780.00 $94,000.00 $6,668,167.50 Northwest Asphalt,Inc.$6,761,490.04 $61,919.60 $131,423.50 $133,431.67 $7,088,264.81 Bituminous Roadways, Inc.$6,831,780.90 $66,126.00 $102,925.00 $75,934.00 $7,076,765.90 WHEREAS,Park Construction, Inc. is the lowest responsible bidder with a total bid amount to be awarded of $6,404,139.49; NOW THEREFORE, BE IT RESOLVED bythe Chanhassen City Council: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Northwest Asphalt, Inc. in the name of the City of Chanhassen for the 2024City Pavement Rehabilitation Project No. 24-01 according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. PASSED AND ADOPTED by the Chanhassen City Council this 22nd day of April, 2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 266 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: April 22, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: A RESOLUTION ADOPTING ASSESSMENT ROLL FOR THE 2024 CITY PAVEMENT REHABILITION PROJECT NO. 24-01 WHEREAS,pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of the project area contained within the: 2024City Pavement Rehabilitation Project NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen, Minnesota: 1.Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2.Assessment under $5,000.00 shall be payable in equal annual installments extending over a period of eight (8) years, and assessments over $5,000.00 shall be payable in equal annual installments extending over a period of ten (10) years. The first of the installments to be payable on or before the first Monday in January, 2025, and shall bear interest at the rate of 4.5 percent (4.5%) per annum. This assessment will appear on the first property tax statement for 2025. To the first installment shall be added interest on the entire assessment from November 23, 2024 until December 31, 2025. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments. 3.The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the assessment is paid by November 22, 2024; and the owner may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. If the property owner decides not to prepay the assessment before the date given above, the rate of interest that will apply shall be 6.5percent (6.5%) per year. 4.The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. 267 2 PASSED AND ADOPTED by the Chanhassen City Council this 22nd day of April, 2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 268 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: April 22, 2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: A RESOLUTION 2024-XX: APPROVING THE ESTABLISHMENT AND EXECUTION OF THE VOLUNTEER RAIN GARDEN PROGRAM ASSOCIATED WITH THE PAVEMENT REHABILITATION PROJECT NO. 24-01. WHEREAS, the City of Chanhassen is executing a Pavement Rehabilitation Project No. 24-01 that triggers stormwater management regulations; and WHEREAS, the City of Chanhassen completed a cost analysis which verified that the proposed Volunteer Rain Garden Program is a cost effective way to treat stormwater runoff, and WHEREAS,the proposed rain garden gardens will to reduce pollutant loads and improve water quality of the local water resources of Rice Marsh Lake and Lotus Lake, and WHEREAS,the implementation of this volunteer program aligns with the City's objectives to enhance local water quality and environmental sustainability within the community, WHEREAS,the volunteer program requires a drainage and utility easement established on the property, and a stormwater operations and maintenance agreement signed by the property owner and recorded against the property to ensure long term maintenance, and WHEREAS,the City of Chanhassen will offer cost incentives to the volunteers with both up-front payment ($2,500) and a long term reduction (50%) of stormwater fees, and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chanhassen, Minnesota, hereby approves the establishment and execution of the Volunteer Rain Garden Program; and BE IT FURTHER RESOLVED that the Director of Public Works/City Engineer, or their successor or assignee, will act as the city’s designated authorized representative and point of contact for the Volunteer Rain Garden Program. PASSED AND ADOPTED by the Chanhassen City Council on this 22nd day of April 2024. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 269 Chan View Area Property Assessment Property Number PIN Parcel Address Taxpayer Name Taxpayer Address Taxpayer City, ST ZIP PROPERTY TYPE TRIPS/DAY ASSESSMENT UNITS STREET ASSESSMENT 1400 257900010 512 76TH STREET RACHEL M JEFFRIES 512 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $6,275 401 257900020 510 76TH STREET MARK STAY 510 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $6,275 402 257900030 508 76TH STREET JOHN F & SHARON A BEAR 508 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $6,275 403 257900040 506 76TH STREET ANNE T JESKE PO BOX 1041 CHANHASSEN, MN 55317-1041 SINGLE FAMILY91 $6,275 404 257900050 504 76TH STREET KENNETH J & CHERYL R ANENSON 504 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY 9 1 $6,275 405 257900060 502 76TH STREET JOSEPH F & DELIA G WARNEKE 502 76TH ST W CHANHASSEN, MN 55317-7901 SINGLE FAMILY91 $6,275 406 257900070 500 76TH STREET CHANHASSEN CITY PO BOX 147 CHANHASSEN, MN 55317- PUBLIC N/A 1 $6,275 407 253500070 412 76TH STREET GEORGE & BERNADINE J BENIEK 412 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY91 $6,275 408 253500060 410 76TH STREET MOUNT OLIVET ROLLING ACRES 7200 ROLLING ACRES RD VICTORIA, MN 55386- SINGLE FAMILY 9 1 $6,275 409 253500050 408 76TH STREET JOHN MICHAEL WIEGAND 408 W 76TH ST CHANHASSEN, MN 55317-SINGLE FAMILY91 $6,275 410 253500040 406 76TH STREET LISA JACOBS, JOSEPH JACOBS, MONICA JACOB 406 W 76TH ST CHANHASSEN, MN 55317-SINGLE FAMILY91 $6,275 411 253500030 404 76TH STREET DALE & KRISTINA LARSEN 404 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY 9 1 $6,275 412 253500020 402 76TH STREET NANCY CAMPBELL 402 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY91 $6,275 413 253500010 400 76TH STREET SANDOR L EORY 400 76TH ST W CHANHASSEN, MN 55317-9603 SINGLE FAMILY 9 1 $6,275 414 257900420 7603 LAREDO DRIVE ELAINE D BJORNSON 7603 LAREDO DR CHANHASSEN, MN 55317-9611 SINGLE FAMILY 9 1 $6,275 415 257900290 7602 KIOWA AVENUE RYAN BUYSSE 7602 KIOWA AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 416 257900300 7604 KIOWA AVENUE MITCHELL J BOOS PO BOX 467 CHANHASSEN, MN 55317-0467 SINGLE FAMILY 9 1 $6,275 417 257900310 7606 KIOWA AVENUE ANDREW KLINKNER 7606 KIOWA AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 418 257900320 7608 KIOWA AVENUE JAMES G & MARY ANN GUNVILLE PO BOX 842 CHANHASSEN, MN 55317-0842 SINGLE FAMILY 9 1 $6,275 419 257900330 7610 KIOWA AVENUE DENIS F & ELIZABETH A SCHMIEG 7610 KIOWA AVE CHANHASSEN, MN 55317-9606 SINGLE FAMILY 9 1 $6,275 420 257900340 7612 KIOWA AVENUE IVAN B & SELMA J PAYNE PO BOX 383 CHANHASSEN, MN 55317-0383 SINGLE FAMILY 9 1 $6,275 421 257900350 7614 KIOWA AVENUE RALPH & MARGARET A FUHRMAN PO BOX 232 CHANHASSEN, MN 55317-0232 SINGLE FAMILY 9 1 $6,275 422 257900140 7615 KIOWA AVENUE ALLEN J KREEMER 7615 KIOWA AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 423 257900150 7613 KIOWA AVENUE DREW O BAUMGARTNER PO BOX 520 CHANHASSEN, MN 55317-0520 SINGLE FAMILY 9 1 $6,275 424 257900160 7611 KIOWA AVENUE TODD C WILLIAMS 7611 KIOWA AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 425 257900170 7609 KIOWA AVENUE WILLIAM F JOHN 7609 KIOWA AVE CHANHASSEN, MN 55317-9606 SINGLE FAMILY 9 1 $6,275 426 257900180 7607 KIOWA AVENUE RAYMOND G AND ROSE A PEITZ REV TRUST PO BOX 744 CHANHASSEN, MN 55317-SINGLE FAMILY91 $6,275 427 257900190 7605 KIOWA AVENUE TIMOTHY J & LISA A PESHEK 7605 KIOWA AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 428 257900200 7603 KIOWA AVENUE SHANNON MACK 7603 KIOWA AVE CHANHASSEN, MN 55317-9606 SINGLE FAMILY 9 1 $6,275 429 257900080 501 76TH STREET KENNETH C & DARCY N HALL PO BOX 215 CHANHASSEN, MN 55317-0215 SINGLE FAMILY 9 1 $6,275 430 257900090 7604 IROQUOIS REUBEN & SANDRA KELZENBERG FAMILY TRUST 7604 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 431 257900100 7606 IROQUOIS RICHARD L & RENEE F CARLSON 7606 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 432 257900110 7608 IROQUOIS DAVID A & TERESA L BOETTCHER 7608 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 433 257900120 7610 IROQUOIS JENNY LASSI 7610 IROQUOIS ST CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 434 257900130 500 CHAN VIEW PAUL ALLYN STIBAL 500 CHAN VIEW CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 435 253500260 7615 IROQUOIS KENNETH M & LAURA A LARSON PO BOX 783 CHANHASSEN, MN 55317-0783 SINGLE FAMILY 9 1 $6,275 436 253500270 7613 IROQUOIS MICHAEL P LUDKE 7613 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 437 253500271 7611 IROQUOIS LISA RAE O'SHAUGHNESSY-BRADY 21262 FLORAL BAY DR N FOREST LAKE, MN 55025- SINGLE FAMILY 9 1 $6,275 438 253500280 7609 IROQUOIS RED FLOP TRUST 7609 IROQUOIS ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 439 253500290 7607 IROQUOIS MICHELLE JUNE POWELL 7607 IROQUOIS ST CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 440 253500300 7605 IROQUOIS KELLY ENGEBRETSON 7605 IROQUOIS CHANHASSEN, MN 55317-9604 SINGLE FAMILY 9 1 $6,275 441 253500310 7603 IROQUOIS EMILY NAGEL 7603 IROQUOIS ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 442 253500200 7602 HURON EDWARD B & LAURIE A HARKNESS 7602 HURON CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $6,275 443 253500210 7604 HURON KATHLEEN S FINGER 7604 HURON AVE CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $6,275 444 253500220 7606 HURON JAMES & JANET SCHINDLER 7606 HURON CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $6,275 445 253500230 7608 HURON LAUREN CARLSON 7608 HURON AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 450 253500160 7609 HURON PAUL LEWIS 7609 HURON AVE CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $6,275 451 253500170 7607 HURON TROY ANDERSON 7607 HURON CHANHASSEN, MN 55317-9602 SINGLE FAMILY 9 1 $6,275 452 253500180 7605 HURON LAURA LEE HEIM BAUMTROG PO BOX 296 CHANHASSEN, MN 55317-0296 SINGLE FAMILY 9 1 $6,275 453 253500190 7603 HURON CAITLIN MORRIS 7603 HURON AVE CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 454 253500080 7602 GREAT PLAINS BOULEVARD ANDREW C HAASE 7602 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $6,275 455 253500090 7604 GREAT PLAINS BOULEVARD JENNIFER L ROERICK 7604 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $6,275 456 253500100 7606 GREAT PLAINS BOULEVARD BRYCE MUIR 7606 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $6,275 457 253500110 7608 GREAT PLAINS BOULEVARD TRACY L & JANE M MESSER 7608 GREAT PLAINS BLVD CHANHASSEN, MN 55317-7914 SINGLE FAMILY 9 1 $6,275 460 250123000 7601 GREAT PLAINS BOULEVARD MARK J ANDERSON 7601 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $6,275 461 250123300 7603 GREAT PLAINS BOULEVARD ROBERT SCOTT POLLOCK 7603 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $6,275 462 250123500 7605 GREAT PLAINS BOULEVARD DOUGLAS J SUEDBECK AND WENDY K SUEDBECK 7605 GREAT PLAINS BLVD CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 463 250123100 7607 GREAT PLAINS BOULEVARD WILLIAM P HANSON 7607 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $6,275 464 250122900 7609 GREAT PLAINS BOULEVARD RAYMOND J & LYNETTE M BLEDSAW 7609 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9768 SINGLE FAMILY 9 1 $6,275 465 250124100 304 77TH STREET BERNARD A & COLEEN M POIRIER 304 77TH ST W CHANHASSEN, MN 55317-9798 SINGLE FAMILY 9 1 $6,275 466 250124200 7616 FRONTIER TRAIL KAREN L ZELLER 7616 FRONTIER TRL CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 467 250500393 319 77TH STREET KEVIN GAFFORD 319 W 77TH ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 468 250500395 315 77TH STREET KELLI N SCHUTROP 315 W 77TH ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 469 250500400 311 77TH STREET PHYLLIS I GROFF 5516 GRAND AVE S MINNEAPOLIS, MN 55419- SINGLE FAMILY 9 1 $6,275 470 250500405 307 77TH STREET TODD KAMMEIJER 307 W 77TH ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 471 250500410 303 77TH STREET TRUST AGREEMENT OF HEATHER WALLES VAN BL 303 W 77TH ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 472 250500411 301 77TH STREET CHERYL BLASCHUK 301 W 77TH ST CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 479 257900270 501 CHAN VIEW MARK & ROSE ANN SCHLENK PO BOX 145 CHANHASSEN, MN 55317-0145 SINGLE FAMILY 9 1 $6,275 480 257900260 503 CHAN VIEW MICHAEL MEYERS 503 CHAN VW CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 481 257900250 505 CHAN VIEW JACK GOGGINS 505 CHAN VW CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 482 257900240 507 CHAN VIEW DEAN HARLAN WALLENTINE 600 FOX HILL DR CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 483 257900230 509 CHAN VIEW DAVID & MEGAN L WOODS 509 CHAN VW CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 484 257900220 511 CHAN VIEW PAUL J OSEN 511 CHAN VW CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 485 257900210 513 CHANVIEW HAVLIK FAMILY TRUST AGMT 513 CHAN VIEW CHANHASSEN, MN 55317- SINGLE FAMILY 9 1 $6,275 446 253500240 7610 HURON ARLIS A BOVY 7339 FRONTIER TRL CHANHASSEN, MN 55317-9796 SINGLE FAMILY (DUPLEX) 9 2 $12,550 449 253500150 7611 HURON ROBERT T & SUSAN J WELLIVER 7611 HURON AVE CHANHASSEN, MN 55317- SINGLE FAMILY (DUPLEX) 9 2 $12,550 473* 250500010 306 78TH STREET CHAPEL HILL ACADEMY 306 78TH STREET CHANHASSEN, MN 55317-9734 SCHOOL 1035 115 $187,073 477* 253150010 425 CHAN VIEW HERITAGE PARK APARTMENTS 470 78TH ST W #260 CHANHASSEN, MN 55317-4547 MULTI FAMILY 404 60 $179,933 448* 253500140 420 CHAN VIEW AKINS CHANVIEW LLC 5416 W 70TH ST #8 EDINA, MN 55439 MULTI FAMILY 81 12 $35,987 458* 253500121 7610 GREAT PLAINS BOULEVARD MELROSE PLACE II INC 7287 FAWN HILL RD CHANHASSEN, MN 55317-8435 MULTI FAMILY 81 12 $35,987 459* 253500131 410 CHAN VIEW XENITH CAPITAL LLC 16715 12TH AVE N MINNEAPOLIS, MN 55447- MULTI FAMILY 81 12 $35,987 478* 253500380 489 CHAN VIEW AKINS CHANVIEW LLC 5416 W 70TH ST #8 EDINA, MN 55439 MULTI FAMILY 81 12 $35,987 447* 253500250 440 CHAN VIEW AKINS CHANVIEW LLC 5416 W 70TH ST #8 EDINA, MN 55439- MULTI FAMILY 74 11 $32,988 475* 251730010 406 78TH STREET COLONIAL SQUARE LLC 470 78TH ST W STE 260 CHANHASSEN, MN 55317-4540 COMMERCIAL 311 35 $56,115 476*253500320 7720 GREAT PLAINS BOULEVARD JZTL COIN LAUNDRY LLC 1499 PINETREE TRL EAGAN, MN 55122-3725 COMMERCIAL 546 $17,993 474*251730030 400 78TH STREET COLONIAL SQUARE LLC 470 78TH ST W #260 CHANHASSEN, MN 55317-9745 COMMERCIAL (PARKING LOT)311 35 $56,115 388 $1,163,606 NOTES: 310 $674,1641 Property Assessments subject to increase based on Interest Rate of 2% Above Bonding Cost and term equal to Bonding term. 78 $489,442 ASSESSMENT - MIXED COMMERCIAL AND SINGLE FAMILY Single Family District TOTALS: Multifamily and Commercial District 270 Property Number PIN Parcel Address Taxpayer Name Taxpayer Address Taxpayer City, ST ZIP ASSESSMENT UNITS PROPERTY ASSESSMENT 1 300 258810520 516 DEL RIO DRIVE TRUST AGREEMENT OF KAROL K NIELSEN 516 DEL RIO DR CHANHASSEN, MN 55317-9785 1 $2,664 301 258810530 514 DEL RIO DRIVE GRANT GRIFFIN, MARY GRIFFIN, MARIA THERE 514 DEL RIO DR CHANHASSEN, MN 55317-1 $2,664 302 258810540 512 DEL RIO DRIVE TURPEN FAMILY WEALTH TRUST 512 DEL RIO DR CHANHASSEN, MN 55317-1 $2,664 303 258810550 510 DEL RIO DRIVE KAREN J JEAPES 510 DEL RIO DR CHANHASSEN, MN 55317-9785 1 $2,664 304 258810610 517 DEL RIO DRIVE THOMAS WILMER 517 DEL RIO DR CHANHASSEN, MN 55317-9770 1 $2,664 305 258810620 515 DEL RIO DRIVE WILBUR F & MILDRED AYDT TRUST 515 DEL RIO DR CHANHASSEN, MN 55317-9770 1 $2,664 306 258810630 513 DEL RIO DRIVE BRIAN P & JACQUELINE MCCARTHY 513 DEL RIO DR CHANHASSEN, MN 55317-9770 1 $2,664 307 258810640 511 DEL RIO DRIVE STEFAN SZALKIEWICZ 511 DEL RIO DR CHANHASSEN, MN 55317-1 $2,664 308 258810650 509 DEL RIO DRIVE MATTHEW R SPILANE 509 DEL RIO DR CHANHASSEN, MN 55317-1 $2,664 309 258810660 419 SANTA FE TRAIL MATTHEW ETHERIDGE 419 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,664 310 258810670 417 SANTA FE TRAIL KIA M PEKARNA 417 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,664 311 258800140 415 SANTA FE TRAIL SAMUEL O'HOWARD 415 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,664 312 258800150 413 SANTA FE TRAIL ROSS R & MARY JO KAMERUD 413 SANTA FE TRL CHANHASSEN, MN 55317-9780 1 $2,664 313 258800160 411 SANTA FE TRAIL MANDY S JOHANSEN 411 SANTA FE TRL CHANHASSEN, MN 55317-9791 1 $2,664 314 258800170 409 SANTA FE TRAIL WILLIAM BRANDT 409 SANTA FE TRL CHANHASSEN, MN 55317-9791 1 $2,664 315 258800180 407 SANTA FE TRAIL KATSIARYNA KRUHLIK 407 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,664 316 258800190 405 SANTA FE TRAIL RONALD L & PATRICIA A MIELKE 405 SANTA FE TRL CHANHASSEN, MN 55317-9791 1 $2,664 317 258800200 403 SANTA FE TRAIL RICHARD E & KATHIE ENGELHARDT 403 SANTA FE TRL CHANHASSEN, MN 55317-9765 1 $2,664 318 258800210 401 SANTA FE TRAIL STEVEN W & BETTY M JORGENSON 401 SANTA FE TRL CHANHASSEN, MN 55317-9765 1 $2,664 319 258800010 424 SANTA FE CIRCLE KRISTA SCHULTE 424 SANTA FE CIR CHANHASSEN, MN 55317-9792 1 $2,664 320 258800020 422 SANTA FE CIRCLE BONN H & VERNELLE E CLAYTON 422 SANTA FE CIR CHANHASSEN, MN 55317-9792 1 $2,664 321 258800030 420 SANTA FE CIRCLE DAVID B & BONNIE L MILLER 420 SANTA FE CIR CHANHASSEN, MN 55317-9792 1 $2,664 322 258800040 418 SANTA FE CIRCLE JESSICA ROJAS 418 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,664 323 258800050 416 SANTA FE CIRCLE RYAN KELLEY 416 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,664 324 258800060 414 SANTA FE TRAIL JOSEPH COX 414 SANTA FE TRL CHANHASSEN, MN 55317-9780 1 $2,664 325 258800070 412 SANTA FE TRAIL STACY D KATSIYIANNIS 412 SANTA FE TRL CHANHASSEN, MN 55317-1 $2,664 326 258800080 410 SANTA FE CIRCLE JOHN A & ANN E CURTIS 410 SANTA FE CIR CHANHASSEN, MN 55317-9786 1 $2,664 327 258800090 408 SANTA FE CIRCLE MARK D PATTERSON 408 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,664 328 258800100 406 SANTA FE CIRCLE DAVID G & KRISTI L HANS 406 SANTA FE CIR CHANHASSEN, MN 55317-9786 1 $2,664 329 258800110 404 SANTA FE CIRCLE THOMAS P & DIANE K LENTZ PO BOX 693 CHANHASSEN, MN 55317-0693 1 $2,664 330 258800120 402 SANTA FE CIRCLE KEVIN DELELOZIER 402 SANTA FE CIR CHANHASSEN, MN 55317-1 $2,664 331 258800130 400 SANTA FE TRAIL DAVID J & BARBARA HOWE 400 SANTA FE TRL CHANHASSEN, MN 55317-9765 1 $2,664 332 250800250 7554 GREAT PLAINS BOULEVARD RICHARD & ANN MARIE HAGSTROM 7554 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9680 1 $2,664 333 250800270 7552 GREAT PLAINS BOULEVARD THOMAS V & NANCY G MANARIN 7552 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9680 1 $2,664 334 253890010 7550 GREAT PLAINS BOULEVARD JON A & ELIZABETH NYLAND 7550 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9680 1 $2,664 335 252920010 7551 GREAT PLAINS BOULEVARD CODY FLEISCHFRESSER 7551 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9681 1 $2,664 336 252920020 7555 GREAT PLAINS BOULEVARD BRIAN D RAMSAY 7555 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9681 1 $2,664 337 250800170 7561 GREAT PLAINS BOULEVARD MARK A HAUKOOS 7561 GREAT PLAINS BLVD CHANHASSEN, MN 55317-9681 1 $2,664 38 $101,247 NOTES: 1Property Assessments subject to increase based on Interest Rate of 2% Above Bonding Cost and term equal to Bonding term. Laredo, Del Rio, Santa Fe Area Property Assessment ASSESSMENT - UNIT TOTAL PMP COST $253,116 ASSESSABLE TOTAL COST $101,247 271 Property Number PIN Parcel Address Taxpayer Name Taxpayer Address Taxpayer City, ST ZIP PROPERTY TYPE ASSESSMENT UNITS PROPERTY ASSESSMENT 1 100 252560440 8400 STONE CREEK DRIVE NATHAN & SARA EXSTED 8400 STONE CREEK DR CHANHASSEN, MN 55317-7422 SINGLE FAMILY 1 $4,545 101 252560430 8384 STONE CREEK DRIVE RANDY & KATE MORONEY 8384 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $4,545 102 252560420 8372 STONE CREEK DRIVE SANDRA J HOUCK 8372 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $4,545 103 252560410 8348 STONE CREEK DRIVE CHAVIVAN LERDGIDKJON 8348 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 104 252560400 1947 CREEKVIEW COURT ELIZABETH PROVINZINO 1947 CREEKVIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $4,545 105 252560390 1927 CREEKVIEW COURT MICHAEL L SANDELL 1927 CREEK VIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $4,545 106 252560380 1913 CREEKVIEW COURT LEON RODRIGUEZ 1913 CREEK VIEW CT CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 107 252560370 1924 CREEKVIEW COURT MICHAEL D & LAURA F WOELFEL 1924 CREEKVIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $4,545 ASSESSABLE LENGTH FACTOR: 2 108 252560360 1944 CREEKVIEW COURT WILLIAM BURTON 1944 CREEKVIEW CT CHANHASSEN, MN 55317-7418 SINGLE FAMILY 1 $4,545 NON-ASSESSABLE LENGTH (FT): 770 109 252560350 8286 STONE CREEK DRIVE ALAN M & TERESA Y JOHNSON 8286 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 TOTAL PROJECT LENGTH (FT): 3,350 110 252560340 8272 STONE CREEK DRIVE PAUL E & BARBARA D BOWMAN 8272 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 111 252560330 8258 STONE CREEK DRIVE PAUL J SCHNEIDER 8258 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 112 252560320 8244 STONE CREEK DRIVE STEVEN B & PENNY J STORO 8244 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 113 252560310 8230 STONE CREEK DRIVE JEFFREY MORD 8230 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 114 252560300 8216 STONE CREEK DRIVE KATHLEEN MARCELLA ALTON 8216 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 115 252560290 8198 STONE CREEK DRIVE SCOTT ALAN JESSE 8198 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 116 252560280 8180 STONE CREEK DRIVE ALAN SMOLA 8180 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 117 252560270 8162 STONE CREEK DRIVE RYAN FARRELL 8162 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 118 252560260 1929 BLUFF VIEW COURT ANDY J MARTINSON 1929 BLUFF VIEW CT CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 119 252560250 1910 BLUFF VIEW COURT JAMES ROLLINS 1910 BLUFF VIEW CT CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 120 252560240 1930 BLUFF VIEW COURT LEIF C GUNDERSON 1930 BLUFF VIEW CT CHANHASSEN, MN 55317-7421 SINGLE FAMILY 1 $4,545 121 252560230 1950 BLUFF VIEW COURT CHARLES N ARNFELT 1950 BLUFF VIEW CT CHANHASSEN, MN 55317-7421 SINGLE FAMILY 1 $4,545 122 252560220 8126 STONE CREEK DRIVE ANDREW D EVAVOLD 8126 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 123 252560210 8108 STONE CREEK DRIVE BRANDT M JORGENSEN 8108 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 124 252560200 8090 STONE CREEK DRIVE CHRISTOPHER M VERNIER 8090 STONE CREEK DR CHANHASSEN, MN 55317-7419 SINGLE FAMILY 1 $4,545 125 252560190 8080 STONE CREEK DRIVE DAVID VANDENBOOM 8080 STONE CREEK DR CHANHASSEN, MN 55317-7419 SINGLE FAMILY 1 $4,545 126 252570040 8401 STONE CREEK DRIVE JOHN R STROM 8401 STONE CREEK DR CHANHASSEN, MN 55317-7422 SINGLE FAMILY 1 $4,545 127 252570030 8381 STONE CREEK DRIVE NATHAN SLINDE 8381 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $4,545 128 252570020 8377 STONE CREEK DRIVE LYNN M GOSSFELD 8377 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 129 252570010 8369 STONE CREEK DRIVE PETER & LEAH SWARTZBAUGH 8369 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $4,545 130 252560180 8345 STONE CREEK DRIVE PATRICK KLETT 8345 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $4,545 131 252560170 8325 STONE CREEK DRIVE JAMES E JOYCE III 8325 STONE CREEK DR CHANHASSEN, MN 55317-7417 SINGLE FAMILY 1 $4,545 132 252560160 8305 STONE CREEK DRIVE RAQUEL NAVARRSKI 8305 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 133 252560150 8297 STONE CREEK DRIVE SEAN HARVEY 8297 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 134 252560140 8289 STONE CREEK DRIVE MICHAEL D GROSHENS 8289 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 135 252560130 8269 STONE CREEK DRIVE DAWN FIELDS 8269 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 136 252560120 8249 STONE CREEK DRIVE CHRISTIAN PAESE 8249 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 137 252560110 8229 STONE CREEK DRIVE JON S & LORI A DAY 8229 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 138 252560100 8201 STONE CREEK DRIVE RICHARD M GORRA 8201 STONE CREEK DR CHANHASSEN, MN 55317-7414 SINGLE FAMILY 1 $4,545 139 252560090 8181 STONE CREEK DRIVE GLEN P & REBECCA A GAUERKE 8181 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 140 252560080 8161 STONE CREEK DRIVE DAVID E BENSON 8161 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 141 252560070 8151 STONE CREEK DRIVE JEFFREY D NELSON 8151 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 142 252560060 8141 STONE CREEK DRIVE GREG D & BETH M MEISEL 8141 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 143 252560050 8135 STONE CREEK DRIVE CHAD E & LINDA S NELSON 8135 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 144 252560030 8123 STONE CREEK DRIVE BRIAN D & ELIZABETH J GUTHRIE 8123 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 145 252560040 8129 STONE CREEK DRIVE MICHAEL J & DARLENE M LEONARD 8129 STONE CREEK DR CHANHASSEN, MN 55317-7416 SINGLE FAMILY 1 $4,545 146 252560020 8117 STONE CREEK DRIVE ANTHONY JAMES FRIBERG 8117 STONE CREEK DR CHANHASSEN, MN 55317-SINGLE FAMILY 1 $4,545 147 252560010 8091 STONE CREEK DRIVE DANIEL E & KAREN K TRUE 8091 STONE CREEK DR CHANHASSEN, MN 55317-7419 SINGLE FAMILY 1 $4,545 TOTALS 48 $218,161 NOTES: 1Property Assessments subject to increase based on Interest Rate of 2% Above Bonding Cost and term equal to Bonding term. 2Stone Creek Assessments adjusted to account for assessable frontage. (see Assessable Length Factor Equation) Stone Creek Area Property Assessment TOTAL PMP COST $708,179 ASSESSMENT - UNIT $218,161 ASSESSABLE TOTAL COST* ASSESSMENT FACTOR: EQUATION: 1-(NON-ASSESSABLE LENGTH/TOTAL LENGTH)0.77 272 Page 1 of 2 CITY OF CHANHASSEN ASSESSMENT POLICY Last updated January 2022 The City of Chanhassen’s Assessment Policy is intended to provide general direction to City Staff and their consultants in preparation of assessment rolls to ensure fair and consistent treatment of all properties within the City that are subject to an assessment. This document will also be used to educate and explain to property owners about the Policy. All assessments shall follow the process outlined in Minnesota State Statues, Chapter 429, which gives the City the legal authority to assess property. This Policy may not apply in all circumstances, at which time the City Council may direct staff to determine an alternate assessment methodology. All benefiting properties that currently have access, or may have future access, to the public street being reconstructed or rehabilitated shall be included in the assessment roll. This includes property with a shared driveway or private street access to the public street, except where said private street meets applicable criteria to allow for a reduced or no assessment. Applicable criteria includes whether the private street has standard street width, section, and turn-around. There are various ways to calculate assessments, typically done based on the number of parcels, an area, or linear foot calculation. The City shall use the calculation method that creates a reasonable distribution of assessments across the entire roll. When more than one “neighborhood” is contained within the same project, the assessment shall be calculated per each neighborhood, rather than the total project. Public property, private associations, and non-profits will be included in the calculations. Commercial, Medium, and High Density Residential property shall be assessed based on a reasonable determination of vehicular traffic generated. NEW CONSTRUCTION: 100% assessed to all benefitting properties. New construction is typically paid for by the development itself and therefore not formally assessed. In some instances, the City will undertake proactive installation of public utilities to unserved areas and then assess the benefiting properties for the added service. In other instances properties may petition the City directly for the installation of the public improvement. Assessable Costs Include: • Construction of a new public street, trail and/or sidewalk. • Installation of public water main, storm sewer and/or sanitary sewer system, including appurtenances (structures, valves, hydrants, lift stations, etc.), where it did not previously exist. • Indirect costs (design, legal, and administration fees). Notes: • Oversizing of streets and utilities beyond what is needed for the development itself, are paid for by the City and are typically not assessed. RECONSTRUCTION/REHABILITATION: 40% assessed to all benefitting properties Assessable Costs Include: • Pavement associated with public streets, trails and/or sidewalks. This includes draintile, geotechnical (soil corrections, etc.), and other improvements needed to support the function of the pavement structure. • Curb and gutter, including curb impacted solely by utility improvements. • Driveway pavement directly affected by the project work. • Multi-Modal improvements such as ADA ramps and actuated pedestrian crossings such as Rectangular Rapid- Flashing Beacons (RRFB’s). 273 Page 2 of 2 • Signing and stripping. • Retaining walls required within the Right-of-Way. • Tree removal and/or landscaping improvements directly affected by the project work. • Applicable percentage of indirect costs (design, legal, and admin fees). Notes: • Rehabilitation is typically defined as mill and overlay and/or full depth reclamation activities. • If a residential property benefits from a collector street, the assessment amount shall be based on an equitable formula compared to a typical local roadway, including normalizing to a 31-foot wide street, street section, and other applicable factors. • Pavement projects on streets that provide direct access to Chanhassen property(s) that are being implemented by an adjacent municipality shall not be assessed to the Chanhassen property(s) unless the adjacent municipality is assessing the benefitting property in their jurisdiction as part of the project. • Replacement or repair of existing public water main, storm sewer and/or sanitary sewer shall not be assessed. The City will pay 100% of these improvement costs out of the associated enterprise fund. REGULAR MAINTENANCE: Benefiting properties are not assessed • Activities Include: Pavement patching, pothole filling, crack sealing, chip sealing, sealcoating, and re-stripping. ASSESSMENT PAYMENT OPTIONS • Assessments can be paid in full up front with no charge, or added to annual property taxes with interest. • If elected to be added to annual property taxes, the balance can be paid off at any time during the term if later requested by the property owner. • Interest will be charged to property owners who choose to not pay their assessments in full by November 15th in the year the special assessment is levied. The interest rate will be equal to the average interest cost of the City’s most recent bond issue plus 2%. If the City has not issued bonds in the past year, the City will use the current municipal bond index rate for AAA rated issuers at the time the special assessment is approved. • Unless approved otherwise by the City Council, the maximum financing term for assessments shall be as follows: o $0-$500 1 year o $501-$2,500 5 years o $2,501-$5,000 8 years o $5,001 and above 10 years The City has developed a Frequently Asked Questions (FAQ) document addressing the most common questions concerning assessments. The FAQ document can be found on the City’s website. 274 G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 1 of 2 What are assessments? Assessments are charges to benefiting properties utilized to help finance an improvement project. In Chanhassen and most metro area cities, assessments are used to help finance street reconstruction and rehabilitation projects. These projects are programmed via the Pavement Management Program (PMP). Minnesota State Statutes, Chapter 429, allows the City the authority to assess for projects. Who is assessed for a street improvement project? Owners of property that directly access a public street, or that have a private driveway that has access to a public street, or that have potential future access within the project area are assessed. These properties are determined to be “benefitting properties” and are assessed a cost based on the City’s Assessment Policy. Does the City have an Assessment Policy? Yes. It can be found on the City’s website at this location: https://www.ci.chanhassen.mn.us/432/Assessment-Policy The City started assessing for street improvements in 1993. The Policy was last updated in January 2022. For the construction of a new public streets or public utilities, 100% of the cost is assessed to the benefitting properties. For an improvement project of an existing street, 40% of the cost is assessed to the benefitting properties and the City pays 60% of the street improvement cost. 100% of the public storm sewer, sanitary sewer and water main costs associated with the project are paid by the associated utility enterprise funds and are not included in the cost assessed to the benefitting properties. Why does the City assess for street improvement projects? Why doesn’t the City pay 100% of the project cost? Public streets are part of the City’s Multi-Modal transportation system to provide access to all residents. The City acknowledges the system benefit of a street project by paying 60% of the project cost. Benefitting properties use the roads to get to and from their property on a daily basis, which is why they are assessed 40% of the street project cost. When someone buys a new home in a new subdivision, the cost to construct the new infrastructure was incorporated into the purchase price of the home and property by the Developer and thus was the initial assessment to the property. When is the assessment amount determined? An estimate of the assessment is calculated with the Feasibility Study, which is typically completed six months to a year before a project begins. The final assessment amount is based on the lowest responsible bid amount and is set by City Council at the assessment hearing, CITY OF CHANHASSEN FAQs: ASSESSMENTS 275 G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 2 of 2 which typically occurs in April or May of the construction year. Properties being assessed for the project are notified of the assessment hearing formally by US mail, but the process is also communicated by the City via its website, public open houses, the Chanhassen Connection, social media, and at City Council meetings. What are the payment options for assessments? Please refer to the timeline below for payment options. The City does not accept partial payments of the assessment. Assessment Hearing & final assessment amount is determined and the Assessment Roll is adopted Payments received by this date are not charged interest Payments received by this date are charged the interest that has accrued from the date the Assessment Roll is adopted Annual payments to the assessment are paid with your property taxes. Interest is collected each year based on the outstanding principle owed on the assessment April or May (typically) 90 days after the Assessment Roll is adopted End of the year Term of the assessment* *You can pay off an assessment after it has been certified to your property taxes. The City of Chanhassen Finance Department will calculate the payoff amount, which will include the interest. The Term is based on a tiered amount found in the Policy. Why does the City charge interest on assessments? The City finances the entire project cost until all the assessments have been paid. The interest charged on assessments is the rate the City pays for the bonding (as of the date of the assessment) plus 2%. The interest charged is calculated as simple interest and not a compound interest. Benefitting property owners are encouraged to consult private financial institutions for other ways that can be used to pay off the assessment. This allows the property owner the ability to negotiate the term and interest rates within the competitive market and may have some tax advantages. What does the Franchise Fees Pay for? The Franchise Fees (passed in 2018) help pay for the City’s cost of the project. In lieu of Franchise Fees, the annual property tax levy would have to be adjusted to fund the overall Pavement Management Program (PMP). How can I provide input on the project and the planned improvements? A couple ways: 1. The City and their design consultants typically hold 2 public open houses during the project implementation process. You can attend one or both of these and verbally discuss the project or provide written comments on a comment card at those meetings. 2. Call the City’s Engineering Department at (952) 227-1160 and talk to one of the staff working on the project. 3. E-mail the City’s Engineering Department at Engineering@ci.chanhassen.mn.us and provide your comments or concerns. 276 Streets - 2024 Street Improvements Overview Request Owner Charlie Howley, PW Director/City Engineer Department Annual Pvmnt Mgmt Contracted Type Capital Improvement Project Number ST-012-2024 Description The 5-year Capital Pavement Management Plan identies the planned streets for the next ve years. The Plan is updated every fall to review priorities and needs, but generally intends to keep the overall condition index (OCI) average across all streets at 70 or higher. The City uses a Pavement Management System in Cartegraph to monitor the condition of City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects exited the life of the street. In cases when utilities or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project, scope of work, costs, and assessments. The City has an Assessment Policy that identies what and how much of the project is assessed to beneting properties. The 2024 project is a full reconstruction project. Details Type of Project Reconstruction 277 Capital Cost Breakdown Capital Cost FY2024 Total Engineering $800,000 $800,000 Construction/Maintenance $7,340,000 $7,340,000 Total $8,140,000 $8,140,000 Capital Cost FY2024 Budget $8,140,000 Total Budget (all years) $8.14M Project Total $8.14M Capital Cost by Year Construction/Maintenance Engineering 2024 $8,140,000.00 $0 $2M $4M $6M $8M Capital Cost for Budgeted Years TOTAL $8,140,000.00 Construction/Maintenance (90%)$7,340,000.0 Engineering (10%)$800,000.00 278 Funding Sources Breakdown Funding Sources FY2024 Total Streets - PMP Funds $2,900,000 $2,900,000 Streets - PMP Assessments $1,935,000 $1,935,000 Utility Fund - Water $855,000 $855,000 Utility Fund - Sewer $670,000 $670,000 Utility Fund - SW Mgmt $1,780,000 $1,780,000 Total $8,140,000 $8,140,000 Funding Sources FY2024 Budget $8,140,000 Total Budget (all years) $8.14M Project Total $8.14M Funding Sources by Year Streets - PMP Assessments Streets - PMP Funds Utility Fund - Sewer Utility Fund - SW Mgmt Utility Fund - Water 2024 $8,140,000.00 $0 $2M $4M $6M $8M Funding Sources for Budgeted Years TOTAL $8,140,000.00 Streets - PMP Assessments (24%)$1,935,000.00 Streets - PMP Funds (36%)$2,900,000.00 Utility Fund - Sewer (8%)$670,000.00 Utility Fund - SW Mgmt (22%)$1,780,000.00 Utility Fund - Water (11%)$855,000.00 279 280 281 282 283 284 285 G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 1 of 2 What are assessments? Assessments are charges to benefiting properties utilized to help finance an improvement project. In Chanhassen and most metro area cities, assessments are used to help finance street reconstruction and rehabilitation projects. These projects are programmed via the Pavement Management Program (PMP). Minnesota State Statutes, Chapter 429, allows the City the authority to assess for projects. Who is assessed for a street improvement project? Owners of property that directly access a public street, or that have a private driveway that has access to a public street, or that have potential future access within the project area are assessed. These properties are determined to be “benefitting properties” and are assessed a cost based on the City’s Assessment Policy. Does the City have an Assessment Policy? Yes. It can be found on the City’s website at this location: https://www.ci.chanhassen.mn.us/432/Assessment-Policy The City started assessing for street improvements in 1993. The Policy was last updated in January 2022. For the construction of a new public streets or public utilities, 100% of the cost is assessed to the benefitting properties. For an improvement project of an existing street, 40% of the cost is assessed to the benefitting properties and the City pays 60% of the street improvement cost. 100% of the public storm sewer, sanitary sewer and water main costs associated with the project are paid by the associated utility enterprise funds and are not included in the cost assessed to the benefitting properties. Why does the City assess for street improvement projects? Why doesn’t the City pay 100% of the project cost? Public streets are part of the City’s Multi-Modal transportation system to provide access to all residents. The City acknowledges the system benefit of a street project by paying 60% of the project cost. Benefitting properties use the roads to get to and from their property on a daily basis, which is why they are assessed 40% of the street project cost. When someone buys a new home in a new subdivision, the cost to construct the new infrastructure was incorporated into the purchase price of the home and property by the Developer and thus was the initial assessment to the property. When is the assessment amount determined? An estimate of the assessment is calculated with the Feasibility Study, which is typically completed six months to a year before a project begins. The final assessment amount is based on the lowest responsible bid amount and is set by City Council at the assessment hearing, CITY OF CHANHASSEN FAQs: ASSESSMENTS 286 G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 2 of 2 which typically occurs in April or May of the construction year. Properties being assessed for the project are notified of the assessment hearing formally by US mail, but the process is also communicated by the City via its website, public open houses, the Chanhassen Connection, social media, and at City Council meetings. What are the payment options for assessments? Please refer to the timeline below for payment options. The City does not accept partial payments of the assessment. Assessment Hearing & final assessment amount is determined and the Assessment Roll is adopted Payments received by this date are not charged interest Payments received by this date are charged the interest that has accrued from the date the Assessment Roll is adopted Annual payments to the assessment are paid with your property taxes. Interest is collected each year based on the outstanding principle owed on the assessment April or May (typically) 90 days after the Assessment Roll is adopted End of the year Term of the assessment* *You can pay off an assessment after it has been certified to your property taxes. The City of Chanhassen Finance Department will calculate the payoff amount, which will include the interest. The Term is based on a tiered amount found in the Policy. Why does the City charge interest on assessments? The City finances the entire project cost until all the assessments have been paid. The interest charged on assessments is the rate the City pays for the bonding (as of the date of the assessment) plus 2%. The interest charged is calculated as simple interest and not a compound interest. Benefitting property owners are encouraged to consult private financial institutions for other ways that can be used to pay off the assessment. This allows the property owner the ability to negotiate the term and interest rates within the competitive market and may have some tax advantages. What does the Franchise Fees Pay for? The Franchise Fees (passed in 2018) help pay for the City’s cost of the project. In lieu of Franchise Fees, the annual property tax levy would have to be adjusted to fund the overall Pavement Management Program (PMP). How can I provide input on the project and the planned improvements? A couple ways: 1. The City and their design consultants typically hold 2 public open houses during the project implementation process. You can attend one or both of these and verbally discuss the project or provide written comments on a comment card at those meetings. 2. Call the City’s Engineering Department at (952) 227-1160 and talk to one of the staff working on the project. 3. E-mail the City’s Engineering Department at Engineering@ci.chanhassen.mn.us and provide your comments or concerns. 287 4/18/24, 2:24 PM FAQ List | Chanhassen, MN https://www.chanhassenmn.gov/i-want-to/faq-list/-selcat-84#faqCats 1/2 FAQ List Pavement Management How long has the Pavement Management Program (PMP) been in place? The city has always performed some degree of pavement management, but it wasn’t a formalized process. Implementation of the current Pavement Management Program (PMP) began in 2020 after the City Council approved the franchise fee. How does the city manage its street pavements? The city has an outlined Pavement Management Program (PMP) and a dedicated funding source (the PMP Fund). A general tax levy, franchise fees, municipal state aid (MSA), and assessments comprise the revenue of the PMP fund. The projects are outlined in the 5-Yr Capital Improvement Plan (CIP), where the projects are identified on this map. There is a separate FAQ category related to the franchise fee. Chanhassen has approximately 119 miles of city-owned streets and has committed to its residents to provide a systematic rehabilitation and repair program to assure that the streets are serviceable, safe, functional, and provided at a reasonable cost to meet the needs of our residents and the traveling public. The city is broken up into three geographic areas, and each area is field-reviewed for pavement condition once every three years. This ensures we have accurate and timely information related to the condition of the pavement. The pavement condition is based on a scale from 0-100, where 0 is a completely failed pavement, and 100 is brand new. The city has established a goal to have the average pavement condition across the entire network be 70 or greater. 70 is considered good condition. This means that many streets will have a pavement condition less than 70, and many will have a pavement condition greater than 70, but the average is to stay at or above 70. City staff annually analyzes the condition rating of the streets and proceeds in a manner that “makes sense” and is within the funding provided. The goal of the program is to “do the right maintenance at the right time.” Four (4) maintenance and construction techniques are used as part of the PMP program: Sealcoat, Mill and Overlay, Reclamation, and Reconstruction. 1. Sealcoat involves spraying a bituminous adhesive on the existing surface and topping it with small graded aggregate rock. The excess aggregate is swept off and recycled. This activity helps protect the pavement from oxidation and the effects of moisture. 2. Mill and overlay involve grinding off the top layer of the surface and installing a new top layer of pavement. This is a structural improvement and extends the life cycle of the original pavement. 3. Reclamation takes it a step further, grinding up the asphalt and mixing it with the top part of the rock base to create a new base layer. Then, two new layers of asphalt are installed on top of that base layer. Excess material is generated and must be reused or hauled off and recycled. 288 4/18/24, 2:24 PM FAQ List | Chanhassen, MN https://www.chanhassenmn.gov/i-want-to/faq-list/-selcat-84#faqCats 2/2 4. Reconstruction removes and replaces the existing asphalt pavement and aggregate base entirely and installs an entire sand subsection, drain tile, curb, and gutter if not already present. Some streets, typically the ones with a higher traffic volume, are designated as municipal state aid routes and, therefore, are eligible for funding from the state. These streets are typically rehabilitated as separate projects from normal city streets, but the techniques used and the project delivery are no different. All street projects are assessed to benefit properties, whether they are MSA Routes or not. Assessments have a separate FAQ. 289 City Council Item April 22, 2024 Item Report on City Manager's Performance Review File No.Item No: I.1 Agenda Section COUNCIL PRESENTATIONS Prepared By Matt Unmacht, Assistant City Manager Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Mayor Ryan will share a verbal report from the City Manager's annual performance review on April 22, 2024. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 290 ATTACHMENTS 291