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06-10-2024 City Council Agenda and PacketA.5:30 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the lower level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A.1 Chanhassen Bluffs Community Center A.2 Discuss Laredo Drive extension concept plans A.3 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Approve City Council Special Work Session Minutes dated April 29, 2024 D.2 Approve City Council Minutes dated May 13, 2024 D.3 Approve City Council Work Session Minutes dated May 20, 2024 D.4 Approve City Council Minutes dated May 20, 2024 D.5 Receive Park and Recreation Commission Minutes dated April 23, 2024 D.6 Receive Commission on Aging Minutes dated April 19, 2024 AGENDA CHANHASSEN CITY COUNCIL MONDAY, JUNE 10, 2024 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.7 Approve Claims Paid dated June 10, 2024 D.8 Approve a Massage Therapy Business License for Natasha-Kristin Reilly located at 8951 Crossroads Boulevard, Suite 302 (My Salon Suite) D.9 Approve Nominations to the Riley Purgatory Bluff Creek Watershed District D.10 Joint Powers Agreement for Building Inspections Services Required for State Delegated Projects. D.11 Joint Powers Agreement with Carver County for Data Access D.12 Approve an Encroachment Agreement between City of Chanhassen and Elizabeth V. Lewis and Daniel N. Lewis D.13 Approve an Encroachment Agreement between City of Chanhassen and Doreen C. Beckman D.14 Approve Contract for Annual Sanitary and Storm Sewer Televising with American Environmental D.15 Approve Joint Powers Agreement with Hennepin County for Local Assessment Services D.16 Award Contract for South Lotus Lake Park Trail Project D.17 Award Contract for West 96th Street Asphalt Repairs D.18 Award Design Contract for Proposed Sanitary Sewer Lift Station #33 D.19 Award Contract for the East Water Treatment Plant Fill Station Improvement Project D.20 Metronet Settlement Agreement D.21 Resolution 24-XX; City support of 82nd Street 60% Layout D.22 Resolution 2024-XX: Accept 2024 Community Events Sponsorship Donations from Area Businesses E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). F.PUBLIC HEARINGS F.1 Approve On-Sale Beer & Wine Liquor License for SAI Ram, LLC doing business as Thaliwala located at 7850 Market Boulevard F.2 Resolution 2024-XX: Approve Vacation of a Portion of Public Drainage and Utility Easement between 970 & 1010 Pleasant View Road F.3 Resolution 2024-XX: Approve Vacation of a Portion of Public Drainage and Utility Easement between 7550 & 7560 Dogwood Road 2 G.GENERAL BUSINESS H.COUNCIL PRESENTATIONS I.ADMINISTRATIVE PRESENTATIONS J.CORRESPONDENCE DISCUSSION J.1 Comcast Chanhassen Expansion News Release K.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers prior to the meeting. A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen residents. An additional thirty minutes may be provided after General Business items are complete at the discretion of the City Council. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. Comments may also be emailed to the City Council at council@chanhassenmn.gov. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item June 10, 2024 Item Chanhassen Bluffs Community Center File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Discuss referendum campaign materials and plans. Motion Type N/A Strategic Priority Communications SUMMARY The city is working with BKV Group and Kraus-Anderson to receive referendum campaign support for the Chanhassen Bluffs Community Center. More information can be found on the project page: https://www.chanhassenmn.gov/government/projects/chanhassen-bluffs-sports-complex BACKGROUND On November 5, 2024, as part of the general election, Chanhassen voters will decide on a half-cent local option sales tax to help finance the creation of the Chanhassen Bluffs Community Center. Over the past seven years, Chanhassen residents have significantly contributed to shaping this plan. Extensive community engagement and participation showed a strong desire for an indoor walking track, indoor ice, and an expanded community center. In 2022, the city formed a Parks Referendum Task 4 Force to refine these priorities. After reviewing resident feedback, the city drafted a proposal to build a new Community Center for state lawmakers to review. During the 2022 Legislative session, state officials approved the city's proposal, allowing the city to present the sales tax option to voters. Based on resident and user priorities, the city developed a long-term plan to invest in Chanhassen's future by building a new regional recreation destination for all ages. The facility will include: Indoor walking track Two sheets of ice Field house with turf Gymnasium Indoor playground Community room spaces A restaurant connected to the facility As part of the general election on November 5, 2024, voters will decide on a half-cent local option sales tax to finance $40 million of the Community Center project. The Referendum Campaign goals include: Emphasizing Community: Highlighting the collective investment in health and wellness. Ensuring Clarity: Communicating the funding mechanisms, project scope, and taxpayer impact. Providing Education: Building an understanding of why this initiative is necessary and important to the community. City staff will present the proposed logo, tagline, and additional materials during the work session. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 5 City Council Item June 10, 2024 Item Discuss Laredo Drive extension concept plans File No.N/A Item No: A.2 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Development & Redevelopment SUMMARY As part of the Preliminary Plat approval for the Roer's project, the City Council directed the Developer and City Staff to extend Laredo Drive southerly as part of the development. Since that time, it has been determined to be technically feasible to extend the street and to tie into existing conditions of the property owned by Kraus Anderson (KA). Staff has met with KA on multiple occasions working through mutually beneficial options for the alignment of the street extension. The city's consultant for the Market Boulevard project has developed some additional concepts which will be reviewed with the City Council at the workshop for feedback. The critical path for this topic is how the extension of Laredo and the traffic routing will impact the Market Boulevard project, which has a definitive timeline. The feasibility study for the Market Boulevard project will be forthcoming to the City Council in July for formal consideration and ordering of the project. Something new Staff will be trying out for this agenda topic: Staff will be pre-recording a video 6 presentation that will be sent to Council by Friday as a way to introduce the concepts ahead of time, so there is time for the City Council to digest the nuances of the various concepts. BACKGROUND N/A DISCUSSION N/A BUDGET N/A RECOMMENDATION N/A ATTACHMENTS 7 City Council Item June 10, 2024 Item Future Work Session Schedule File No.Item No: A.3 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City Council is tentatively scheduled to hold the following work sessions: June 24, 2014 2025 Preliminary Budget and Levy Discussion Road Funding and Assessments (continued from May) City Council Roundtable July 8, 2024 Pending items: Police and Fire Staffing Levels 8 Mental Health presentation from CCSO BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 9 City Council Item June 10, 2024 Item Approve City Council Special Work Session Minutes dated April 29, 2024 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Special Work Session Minutes dated April 29, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 10 Special Work Session Minutes dated April 29, 2024 11 CHANHASSEN CITY COUNCIL SPECIAL WORK SESSION MINUTES April 29, 2024 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman Schubert, and Councilman Kimber, Councilman von Oven COUNCIL MEMBERS ABSENT: None STAFF PRESENT: Laurie Hokkanen, City Manager; Charlie Howley, Public Works Director/City Engineer; Kelly Grinnell, Finance Director; Jerry Ruegemer, Parks Director; Eric Maass, Planning Director PUBLIC PRESENT: Trace Jacques (BKV), Mike Phillips (KA), Dan Kjellberg (KA) Bryan Harjes (HKGi), Michael Healy (BKV) Civic Campus Bids Update Bryan Harjes, HKGI, gave an overview of those items that would and wouldn’t be included in the current plan for the Civic Campus. In the current plan there are concrete seat walls that are not in budget. A monument sign would need funding. Discussion was had by the Council that the concrete seat walls were a nice to have but they could live without them. There was a request to have power run to where the monument sign could be located in the future. Chanhassen Bluffs Sport Complex Discussion Trace Jacques, BKV, gave an overview of what the Chanhassen Bluffs Sport Complex could look like and how it could be built. The overview showed different aspects of the inside and outside of the complex along. Kelly Grinnell, Finance Director, discussed the costs of land and the cost of the complex itself and how the city could pay for the facility. Educating the public about the project would be important to the council. Overall, the council would like to put the question on the ballot to see if residents would like the Local Option Sale Tax to be put in place to help fund the project. Mayor Ryan adjourned the work session at 7:32 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 12 City Council Item June 10, 2024 Item Approve City Council Minutes dated May 13, 2024 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Special Work Session Minutes dated May 13, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 13 Special Work Session Minutes dated May 13, 2024 14 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES MAY 13, 2024 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman von Oven, and Councilman Kimber. COUNCIL MEMBERS ABSENT: Councilwoman Schubert. STAFF PRESENT: Laurie Hokkanen, City Manager; Charlie Howley, Public Works Director/City Engineer; Jerry Ruegemer, Parks and Recreation Director; Priya Tandon, Recreation Manager; Andrea McDowell-Poehler, City Attorney. PUBLIC PRESENT: Brian Grogan, Moss & Barnett PUBLIC ANNOUNCEMENTS: 1. Presentation of Maple Leaf Awards to Outgoing Commissioners Mayor Ryan recognized Commissioner Hawks for his six years of service on the Environmental Commission. Mayor Ryan recognized Commissioner Vasatka for his service on the Parks and Recreation Commission and Environmental Commission. 2. GFOA Distinguished Budget Presentation Award Mayor Ryan stated that the City of Chanhassen has received the GFOA Distinguished Budget Presentation Award and thanked the staff for their hard work. She provided an overview of the award. CONSENT AGENDA: Councilman McDonald moved, Councilman von Oven seconded that the City Council approve the following consent agenda items 1 through 16 pursuant to the City Manager’s recommendations: 1. Approve City Council Work Session Minutes dated March 18, 2024 2. Approve City Council Minutes dated March 18, 2024 15 City Council Minutes – May 13, 2024 2 3. Approve City Council Work Session Minutes dated April 15, 2024 4. Approve City Council Minutes dated April 15, 2024 5. Receive Park and Recreation Commission Minutes dated March 26, 2024 6. Receive Commission on Aging Minutes dated March 15, 2024 7. Receive Environmental Commission Minutes dated March 13, 2024 8. Award Contract for 2024 Pavement Striping 9. Approve a Memorandum of Understanding with the Rotary Club of Chanhassen for the 2024 4th of July Celebration 10. Approve Permit for Fireworks Display at Lake Minnewashta on July 3, 2024 11. Approve Permit for Fireworks Display at Lake Ann Park on July 4, 2024 12. Resolution 2024-30: Authorize Vegetation Management Services Contract for 2024 13. Resolution 2024-31: Approve Application of the Chanhassen Booster Club to Conduct Off- Premise Lawful Gambling at Chanhassen Brewing Company located at 951 West 78th Street 14. Adopt Ordinance 726 Amending Regulations of Short-Term Rentals 15. Approval of the proposed Three-Year Economic Development Plan 16. Approve Claims Paid dated May 13, 2024 All voted in favor, and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS. None. PUBLIC HEARINGS. 1. Approve On-Sale Intoxicating Liquor License with Sunday Sales for a Club for Life Time Pickleball located at 2970 Water Tower Place Laurie Hokkanen, City Manager, reviewed the application and background information for the liquor license application at Life Time Pickleball. Mayor Ryan opened the public hearing. There were no public comments. 16 City Council Minutes – May 13, 2024 3 Mayor Ryan closed the public hearing. Councilman Kimber moved, Councilman McDonald seconded that the City Council approve On-Sale Intoxicating Liquor License with Sunday Sales for a Club for Life Time Pickleball located at 2970 Water Tower Place. All voted in favor, and the motion carried unanimously with a vote of 4 to 0. GENERAL BUSINESS. 1. Consider Approval of Comcast Franchise Agreement Attorney Brian Grogan, Moss & Barnett, presented an overview on the Cable Franchising agreements in Chanhassen. He reviewed the franchise negotiations and the franchise terms, explained the system build out, and addressed potential constituent concerns. Mayor Ryan voiced appreciation for the presentation and the specific follow-up to questions asked at the public hearing. She asked if Attorney Grogan wanted to address the point at the public hearing about broadband caps. Attorney Grogan explained broadband caps and stated that the City does not have the authority to regulate broadband. He included a memo to explain the broadband cap policy which is consistent with other major providers. Mayor Ryan asked if it was a typical bond amount for the size of the buildout. Attorney Grogan answered that the buildout is typical for a cable franchise but is not in lieu of what Chanhassen could require in the city code. This is a standing bond for the next ten years. The $50,000 can last for ten years. Councilman Kimber asked if cities throughout the agreement term could request connection for future public buildings. Attorney Grogan explained the question is complicated because of a change to the law. The FCC regulation states that if a city imposes in-kind obligations, the operator might have a right to offset the cost with the 5 percent fee. There is reduced compensation that is received. Comcast can reserve the rights under the law to not have unlimited expense to buildout. Councilman von Oven moved, Councilman Kimber seconded that the Chanhassen City Council approves entering into a cable franchise agreement with Comcast. All voted in favor, and the motion carried unanimously with a vote of 4 to 0. COUNCIL PRESENTATIONS. None. 17 City Council Minutes – May 13, 2024 4 ADMINISTRATIVE PRESENTATIONS. 1. MMSW Roundabout Project Update Charlie Howley, Public Works Director, reviewed the project for the MMSW roundabout and goals of the project to mitigate neighborhood parking issues. He provided an overview of the layout, including the pedestrian crossings. He explained the updates since the last presentation to City Council on March 20, 2023. He reviewed the open house feedback and summarized the project costs and the timeline. He explained the next steps for the project. Councilman von Oven asked how residents find out about the open house. Mr. Howley answered that the consultants completed the mailer and explained the radius for the mailing. The speed trailer was located at the intersection advertising the open house. Councilman Kimber voiced favor for the plan. He asked about the pedestrian walk to the south and the brown crossing. Mr. Howley explained the trail was an existing trail and would be continued and tied into the north and south. The ‘y’ allows for crossing the highway on the south side. Councilman Kimber asked if the south would also have a push button for crossing. Mr. Howley stated that the current design is for the push button to be only on one leg, but if there were additional push buttons installed, it would be a cost decision. Councilman Kimber stated the one push button is ideal and he is appreciative of the project. 2. Fourth of July Parade Update Jerry Ruegemer, Park and Recreation Director, provided the background information on the Fourth of July parade. Priya Tandon, Recreation Manger, reviewed the previous and current parade routes. She explained the notification sent to those on the new parade route. Mayor Ryan asked about the length of the parade route. Ms. Tandon explained that the route is approximately half of the length of the parade. She explained the need to keep Kerber Boulevard and West 78th for the seating. Mr. Ruegemer stated that they considered multiple options for the parade routes but were not able to obtain permission from property owners to utilize spaces. There have been problems with 18 City Council Minutes – May 13, 2024 5 starting and ending at the same place, so there are hopes to address these concerns. They also wanted to continue the partnership with the Rotary and wanted their feedback. Mayor Ryan voiced appreciation for the mailing to notify property owners of the change in the parade route. Ms. Tandon stated information about the parade will be on the website. CORRESPONDENCE DISCUSSION. 1. SW Transit Letter of Support 2. Minnehaha Creek Watershed District Revised Permitting Rules 3. Communications April 2024 Monthly Report Councilman von Oven moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 7:56 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 19 City Council Item June 10, 2024 Item Approve City Council Work Session Minutes dated May 20, 2024 File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Work Session Minutes dated May 20, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 20 City Council Work Session Minutes dated May 20, 2024 21 CHANHASSEN CITY COUNCIL SPECIAL WORK SESSION MINUTES May 20, 2024 Mayor Ryan called the work session to order at 5:28 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman Schubert, and Councilman Kimber, Councilman von Oven COUNCIL MEMBERS ABSENT: None STAFF PRESENT: Laurie Hokkanen, City Manager; Charlie Howley, Public Works Director/City Engineer; Kelly Grinnell, Finance Director; Jerry Ruegemer, Parks Director; Eric Maass, Planning Director PUBLIC PRESENT: Andy Berg, Partner, Abdo, Tyler See, Manager, Abdo, Bryan Harjes (HKGi) Presentation of Audit Results Andy Berg from Abdo reported that the City of Chanhassen was given an unmodified clean opinion under GAAP with no instances of non-compliance. He recommended implementing a quarterly financial reporting process. Tyler See, from Abdo, then gave a more detailed overview of the city’s financial status. Downtown Design Guidelines and Standard Plan Review Follow Up Bryan Harjes, HKGi, gave an update on the streetscape design elements incorporated within the broader Downtown Design Guidelines planning study. It was noted that currently W 78th Street has no on-street parking, no dedicated bike lane, and wide intersection crossings for pedestrians. The conceptual streetscape renderings showed alternatives that could provide for a dedicated bike lane on the north side of W 78th Street, bump-outs at intersections to shorten pedestrian crossing distances which would create an opportunity for parallel on street parking if desired, as well as expanded sidewalks on both sides of the street. All of those alternatives were shown in a way that would keep the current planted center medians. The council agreed that they desired the addition of bump-outs to create shortened pedestrian crossing distances and recognized that it would result in one lane of westbound traffic on W 78th street being eliminated as well as the addition of space for a dedicated bike lane on the north side of W 78th. The City Council also discussed on-street parking and if it was necessary between the pedestrian bump-outs. They also discussed having pull-in parking rather than parallel parking. The City Council indicated that they would like more information on if parking movements would impact traffic flow as that was not part of the downtown traffic study. The decision was made to take the Downtown Design Guidelines and Downtown Design Standards to the Planning Commission on June 4, 2024 to have a public hearing and get their input. Then the Downtown Design Guidelines would come back to the City Council on June 24, 2024 for further consideration prior to going back to the Planning Commission for formal recommendation. Bluff Creek Sewer Area Extension and Development Update Charlie Howley, Public Works Director/City Engineer, presented to the council that there is an area in the southern part of the city that does not have sewer and water and it was not in the current plan to have those utilities. There is now some interest in developments in that area and staff are 22 City Council Work Session Minutes – May 20, 2024 2 asking for guidance from the council if the city should move ahead with getting sewer and water to those areas to help with those developments. The City Council all thought that it would be a good idea to start planning the sewer and water extension with design and construction for a lift station. Mayor Ryan recessed the work session at 6:45 p.m. Mayor Ryan reconvened the work session at 7:40 p.m. Development Fee Discussion – SAC and WAC Policy, and Lateral Charges Discussion Eric Maass, Planning Director and Charlie Howley, Public Works Director/City Engineer, gave an overview of the Sewer Access Charge (SAC) and the Water Access Charge (WAC) as well as a lateral charge that are fees that a developer pays to have when developing or redeveloping a property. Suggestions were made for the city to make some changes to fees to encourage development and redevelopment. The council was in favor of the package presented that would provide five credits of the city portion of the fee to expanding or remodeling businesses. They would like to have the proposal go forward to be reviewed by the EDC and at a future city council meeting. Chanhassen Market Street Addition Redevelopment Contact (Chanhassen Cinema and County Inn and Suites Redevelopment) – Project Update There was no discussion on this item. All information was included in the packet for the council. Mayor Ryan adjourned the meeting at 8:18 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 23 City Council Item June 10, 2024 Item Approve City Council Minutes dated May 20, 2024 File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Minutes dated May 20, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS City Council Minutes dated May 20, 2024 24 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES MAY 20, 2024 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman Schubert, Councilman von Oven, and Councilman Kimber. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Ari Lyksett, Communications Manager; Kelly Grinnell, Finance Director; Andrea McDowell-Poehler. PUBLIC PRESENT: Judy Harder, 541 West 78th PUBLIC ANNOUNCEMENTS: 1. National Public Works Week (NPWW) Mayor Ryan read the proclamation for National Public Works Week which occurs May 19 to May 25. She thanked the public works team for their hard work. 2. Invitation to Memorial Day Ceremony Mayor Ryan invited residents to attend the Memorial Day Ceremony on May 27 at Noon. CONSENT AGENDA: Councilman McDonald moved, Councilman Kimber seconded that the City Council approve the following consent agenda items 1 through 14 pursuant to the City Manager’s recommendations: 1. Approve City Council Work Session Minutes dated April 22, 2024 2. Approve City Council Minutes dated April 22, 2024 3. Receive Economic Development Commission Minutes dated February 13, 2024 4. Receive Planning Commission Minutes dated April 16, 2024 5. Receive Environmental Commission Minutes dated February 14, 2024 25 City Council Minutes – May 20, 2024 2 6. Receive Environmental Commission Minutes Dated March 13, 2024 7. Receive Environmental Commission Minutes Dated April 10, 2024 8. Approve Claims Paid dated May 20, 2024 9. Approve Temporary Modification of Licensed Premises to serve Beer in the Hackamore Brewing Company Parking Lot Area 10. Approve Final Plat for Chanhassen Civic Campus 11. Award Construction Materials Testing Contract for Civic Campus 12. Resolution 2024-32: Approve Application of Chanhassen Brewing Company to Dispense Intoxicating Liquor off premises in Lake Ann Park during the 2024 Chanhassen Summer Concert Series 13. Resolution 2024-33: Utilities Crane Truck Replacement (#302) 14. Resolution 2024-34: Approve Construction Materials Testing Agreement for Construction of the 2024 Pavement Rehabilitation Project No. 24-01 All voted in favor, and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Judy Harder, 541 West 78th, recognized the workers at Chanhassen Inn and Suites who are extremely helpful and special. She stated that the Chanhassen Inn and Suites brings many interesting guests and a unique atmosphere, and she hopes that this atmosphere will not be lost. PUBLIC HEARINGS. 1. Resolution 2024-35 Approve Issuance of CIP Bonds and Adopt Capital Improvement Plan Nick Anhut, Senior Municipal Advisor with Ehlers Inc., presented information about general obligation bonds. He reviewed the general obligation CIP bonds for the public hearing for the Civic Campus project, along with the financial impacts. He explained the statutory limitations for CIP bonds. He detailed the considerations for the general obligation CIP bonds, which after the preliminary approval, there would be a 30-day petition period. Mayor Ryan requested more details about the petition. 26 City Council Minutes – May 20, 2024 3 Mr. Anhut answered that it needs to be a valid petition and would need to be signed by voters. There would need to be five percent of the turn-out of voters in the last election. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Councilman von Oven moved, Councilman Kimber seconded that the City Council approve the Resolution Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Plan Bonds in an Amount Not to Exceed $34,250,000 for Adopting the City of Chanhassen, Minnesota, Capital Improvement Plan for the Years 2024 through 2028. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. GENERAL BUSINESS. 1. Award Bid Package #2 for the Civic Campus Project Kelly Grinnell, Finance Director, reviewed the background of the bid package #2 that was held on April 25, 2024. She discussed the need to amend the construction contract with Kraus Anderson. Councilman Kimber moved, Councilman McDonald seconded that the Chanhassen City Council award contracts for the work scopes outlined in the Bid Award letter prepared by Kraus-Anderson, dated May 15, 2024. The City Council also approves amendment #2 to the contract for construction manager services with Kraus-Anderson. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. 1. Communications Plan 2024-2027 Ari Lyksett, Communications Manager, reviewed the communications plan for 2024-2027. She explained the purpose of the plan, the five priorities of the plan, and the takeaways. She presented the communications matrix to demonstrate the different tools utilized to communicate with a wide variety of audiences. Mayor Ryan thanked Ms. Lyksett for all she accomplished while working as the Communications Manager prior to her upcoming departure. CORRESPONDENCE DISCUSSION. None. 27 City Council Minutes – May 20, 2024 4 Councilwoman Schubert moved, Councilman von Oven seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:36 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 28 City Council Item June 10, 2024 Item Receive Park and Recreation Commission Minutes dated April 23, 2024 File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Kate Vogt, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Park and Recreation Commission minutes dated April 23, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 29 Park and Recreation Commission Minutes 4-23-24 30 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES APRIL 23, 2024 Chair Vasatka called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Dan Eidsmo, Jim Peck, Rob Swanson, Scott Pharis, Kristin Fulkerson, Michael Leisen, Sean Morgan. MEMBERS ABSENT: Youth Commissioner Nischay Pattanashetty. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Tandon, Recreation Manager; Amy Weidman, Administrative Support Specialist . PUBLIC PRESENT: None. OATH OF OFFICE Amy Weidman completed the oaths of office for Sean Morgan, Michael Leisen, and Kristin Fulkerson. NOMINATION AND APPOINTMENT OF THE 2024 -2025 CHAIR AND VICE CHAIR Jerry Ruegemer, Park and Recreation Director, explained the process of electing the 2024 -2025 Chair and Vice Chair per the Park and Recreation Commission bylaws. Commissioner Eidsmo nominated Jim Peck to serve as the Commission Chair. Commissioner Eidsmo moved to approve the election of Jim Peck to serve as the Park and Recreation Commission Chair. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Commissioner Peck nominated Dan Eidsmo to serve as the Commission Vice Chair. Commissioner Swanson seconded the nomination of Dan Eidsmo to serve as Commission Vice Chair. Mr. Ruegemer asked if there was any other interest in the position of Vice Chair. Commissioner Pharis voiced interest in serving as the Vice Chair. 31 Park and Recreation Commission Minutes – April 23, 2024 2 Mr. Ruegemer requested a vote to determine the Vice Chair nomination. Commissioner Pharis was elected to serve as the Park and Recreation Commission Vice Chair on a vote of 3 to 2. Commissioners Eidsmo and Swanson voted nay. APPROVAL OF AGENDA : Commissioner Eidsmo moved; Commissioner Swanson seconded to approve the agenda as presented. All voted in favor and the motion carr ied unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS : Jerry Ruegemer, Park and Recreation Director, shared that the city received 46 applications for the Recreation Supervisor position. They are hoping to fill the position by the end of May. VISITOR PRESENTATIONS : None. APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated March 26, 2024 Commissioner Pharis moved, and Commissioner Eidsmo seconded to approve the minutes of the Park and Recreation Commission meeting dated March 26, 2024, as presented. All voted in favor and the motion was carried unanimously with a vote of 7-0. GENERAL BUSINESS: 1. Review Park and Recreation Commission Bylaws Mr. Ruegemer stated that the Park and Recreation Commission Bylaws are reviewed annually in April. He asked if there were any questions about the bylaws. Commissioner Morgan asked if there were any specific changes to the bylaws. Mr. Ruegemer responded that there were no significant changes. Commissioner Fulkerson moved, Commissioner Swanson seconded to approve the Park and Commission Bylaws. All voted in favor and the motion carried unanimously with a vote of 7 to 0. 2. Recognize City Council Appointments to the Park and Recreation Commission Mr. Ruegemer invited the new Park and Recreation Commission members to share their background information. 32 Park and Recreation Commission Minutes – April 23, 2024 3 Commissioner Morgan stated he is a newer resident to Chanhassen and has worked in public policy. Commissioner Leisen voiced excitement to contribute to the city while serving in this role. Commissioner Fulkerson stated that she is a ten-year resident of Chanhassen. She previously served on the Environmental Commission. Mr. Ruegemer welcomed all new commissioners and voiced excitement for their input. Chair Peck provided background information on himself and welcomed the new commissioners. REPORTS: 1. Easter Egg Candy Hunt Evaluation Priya Tandon, Recreation Manager, reviewed the Easter Egg Candy Hunt that took place on March 30. She thanked community sponsors and the Chanhassen Fire Department who helped make the event possible. She provided recommendations for the 2025 Easter Egg Candy Hunt. Commissioner Morgan asked how the funds raised from this event were utilized. Ms. Tandon stated that they were put into the general fund and tried to remain budget neutral. Mr. Ruegemer explained the budget process for these events. He stated that special events are often subsidized by event sponsors. Commissioner Pharis asked what the sponsors contributed. Ms. Tandon answered that if there is a specific event, the sponsor can give to that event. Some sponsors contribute a set sum at the beginning of January to help with event costs. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS : None. ADJOURNMENT: Commissioner Pharis moved; Commissioner Eidsmo seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 6:35 p.m. 33 Park and Recreation Commission Minutes – April 23, 2024 4 Submitted by Jerry Ruegemer Park and Recreation Director 34 City Council Item June 10, 2024 Item Receive Commission on Aging Minutes dated April 19, 2024 File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Kate Vogt, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Park and Recreation Commission minutes dated April 19, 2024." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 35 Commission on Aging Minutes dated April 19, 2024 36 April 19, 2024 MEMBERS PRESENT: Phyllis Mobley, Gwen Block, Jim Camarata, Beth Mason, Kara Cassidy, Ruth Lunde. Ruth Slivken and Bhakti Modi attended remotely without voting privileges. MEMBERS ABSENT: None STAFF PRESENT: Jenny Potter, Chanhassen City Clerk; Mary Blazanin, Chanhassen Senior Center Director GUESTS PRESENT: Allison Streich, Deputy Director, Carver County CDA; Steve Dunbar, Carver County CDA, Linnea Fonnest, Adult Services Librarian OATHS OF OFFICE Jenny Potter, City Clerk, performed the oaths of office swearing in Commissioner Camarata, Commissioner Block, and Commissioner Mobley. APPROVAL OF AGENDA Commissioner Camarata made a motion to approve the agenda. Commissioner Block seconded the motion. All in favor, none opposed, the motion passed. COMMISSION ON AGING MINUTES March 15, 2024. Commissioner Block made a motion to approve the minutes from the March 15, 2024, meeting. Commissioner Mason seconded the motion. All members voted in favor; the motion was carried. Minutes were approved and published with proposed corrections. ADMINISTRATIVE PRESENTATIONS Election of Chair and Vice Chair, - Jenny Potter: Commissioner Lunde nominated Commissioner Cassidy as Chair of the Commission on Aging. Commissioner Camarata seconded the nomination. Motion carried with no opposition. Commissioner Cassidy nominated Commissioner Camarata for Vice Chair; Commissioner Mason seconded. All in favor, motion carried. Open Meeting Law – Jenny Potter: The state mandates that any ‘body’ that recommends to the city council must follow that state’s open meeting laws. The regulation states that if the commissioner cannot meet in person, they must notify the community where they will be virtually, and the commissioner must be in a public space, for example the public library. If the commissioner is not in a public space, then they will still be able to video or call into the meeting but will not be able to be a voting member in said meeting. These are rules made by the state that we are required to follow. PRESENTATIONS Allison Streich, Deputy Director, Carver County CDA: The CDA provides affordable housing opportunities and fosters community economic development. They own 750 units of affordable and subsidized housing throughout Carver County and are looking for funding from MN Housing to develop 76 more units of senior housing in Waconia called Trails End. A way to get funding from the Equitable Development Fund through the state is to get points towards their project. A way of getting points is by seeking out organizations that represent the community in which they will be serving, the Chanhassen Commission on Aging (COA) is one of these organizations. The CDA takes recommendations from the COA, meeting a minimum of two times with them, and then works with an architect to meet COA recommendations. Once the CDA has presented the COA with the new plans, the COA Chair will sign a letter for submission to MN Housing. Trails End Senior Living will be a 55+ and Veterans facility with 13 of the 76 units being income restricted and 8 of the 76 units being reserved for high priority homeless. Trails End will be built using universal design, making it fully accessible for its occupants. One goal of the CDA is to help residents age-in-place. Another way that they will encourage residents to age-in-place 37 is to hire a Resident Service Coordinator at the facility to plan events and aid residents. Streich encouraged commissioners to reach out to her with comments as part of the Equitable Development Fund if they have any ideas moving forward. CDA’s goal is to have open discussions with the COA throughout the whole process of building this complex. GENERAL BUSINESS Communications Articles and Website Updates: With the news of the Chanhassen Villager closing its doors, Commissioner Camarata suggested moving to the Sun Sailor or Chan Neighbors. Commissioner Camarata explained that not every senior has access to an electronic copy of the news and that he wants to publish our articles in a paper copy moving forward, so that all seniors may have access to read and stay current. Commissioner Camarata said that the Sun Sailor is only sent to single-family homes in the area, and they have about 2,500 on their mailing list. Commissioner Lunde expressed that it might be a good idea for extra copies to be put at the library for seniors who do not live in a single-family home. Moving forward Commissioner Camarata will follow up with the Chan Neighbors and the Sun Sailor. Currently, Commissioner Modi has no updates on the website. Bridging Program Updates: Commissioner Block suggested that the commissioners pass on volunteering for the Arbor Day events this year, as last year they were not utilized. Commissioner Cassidy reminded the group that it is listed on our website as one of the events the Commission on Aging volunteers for and encouraged anyone with free time on the day of the event to attend. Memorial Day Participation Updates: The city will set up a table for commissioners to use to collect donations for the Veterans Court at the Memorial Day events. A few commissioners will need to volunteer to sit at the table for the day. Commissioners Mason and Mobley volunteered to help run the table. Past Commissioner Jerry Cerchia will be contacted to explain how this has worked in the past and share his experiences with set up and donations. Staff Liaison Blazanin will make sure a table, chairs, signage, and information are ready for that day. 4th of July Bingo, Expo, and Senior tent/seating: Commissioner Cassidy explained that she is rewriting the letter inviting local businesses to donate to the bingo prize fund. She also organized the lists of businesses by address to make it easier for commissioners to group their door-to-door outreach. Staff Liaison Blazanin confirmed that the commission will deliver the letters at the end of May. Commissioner Lunde made a motion to have this year’s donations go to the local Semper Fi Flo nonprofit, who are devoted to supporting military families in our community. Commissioner Camarata seconded that motion. Semper Fi Flo will be receiving the donations from 4th of July Bingo this year. Staff Liaison Blazanin will reach out to the local group to let them know. COMMUNITY PARTNER PRESENTATIONS Senior Center Updates: Mary explained that there are monthly summer trips planned in 2024. Monthly movies are seeing an average crowd of 15-25 seniors. Monthly Coffee with the Cops, hosted by Deputy Jake Hodges, is popular and well attended. British History lessons will end in May and has been gaining participation throughout the year. Last year the Senior Center served 11,000 cumulative participants. The Senior Center is continuing to work with CAP agency, delivering over 6,400 meals last year. Over 3,400 seniors took part in day trips planned in partnership with Chaska Lodge. In the year 2023, there were over 9,000 cups of coffee served in the Senior Center. The Senior Center is growing rapidly and touches a large part of our Chanhassen community. The Senior Center programs will be moved to the Chanhassen Recreation Center starting June 2024 through Fall of 2025 during construction of the new Civic Campus. Linnea Fonnest, Chanhassen Library Updates: There will be a Senior Nook “update” to the Chanhassen Library. This is a specific space in the library with comfortable seating, and places to keep information related to the Commission on Aging’s activities like Act on Alzheimer’s, as well as Senior 38 Center program flyers and posters, Carver County information, and other Alzheimer’s related materials, like the Memory Kits, to reside. Consumer protection information is also on the wall in the library lobby and in the refreshed Senior Nook that is from the Federal Trade Commission. The area will be clearly labeled with a sign that has been ordered. The Book Sale is happening currently and Fonnest encouraged the commissioners to share the details of the Book Sale with the people they know. Intergenerational games that were held in March will be making an appearance once again on April 28th. From May 4th through the end of September, the Chanhassen Library will host the volunteer Master Gardeners to help in the lobby. Master Gardeners will be there every Saturday morning to answer questions. Chan-o-laires concert on May 4th. There will be a Cello and Guitar Concert on May 19th, the concert is being put on by Compass which is an arts organization in the Twin Cities. The Seed Library project is in its third year, where anyone can take seeds to plant and now can return seeds in the fall. CareerForce is now monthly at the library for drop-ins for job assistance. The library is continuing to support and promote the Bridging Seniors and Students Book Club which is coordinated by Commissioner Ruth Slivken. Carver County Health and Human Services Updates: No one was present at this meeting from Carver Country Health and Human Services. No updates currently. OPEN DISCUSSION Staff Liaison Blazanin confirmed that the May 17 Commission on Aging meeting will be held at City Hall, but the June meeting will be at the Recreation Center as construction on the new City Hall building begins. ADJOURNMENT Commissioner Mason called for the meeting to adjourn. Commissioner Block seconded the motion. All voted in favor and the motion was carried. The meeting was adjourned at 11:24 a.m. Minutes prepared by Kate Vogt, Administrative Support Specialist Minutes Submitted by Mary Blazanin, Senior Center Coordinator 39 City Council Item June 10, 2024 Item Approve Claims Paid dated June 10, 2024 File No.Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Kelly Grinnell SUGGESTED ACTION "The Chanhassen City Council Approves Claims Paid dated June 10, 2024." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on June 10, 2024: Total Claims $1,355,031.58 BUDGET RECOMMENDATION 40 ATTACHMENTS Payment Summary Payment Detail 41 Accounts Payable Checks by Date - Summary Vendor Name Check Date Void Checks Check Amount 511TACTICAL.COM 04/16/2024 0.00 -120.00 Amazon 04/16/2024 0.00 4,283.74 American Planning Association 04/16/2024 0.00 785.00 American Public Works Association 04/16/2024 0.00 241.09 Beacon Athletic 04/16/2024 0.00 3,017.17 Bear Creek Tavern 04/16/2024 0.00 14.46 Bitly, Inc 04/16/2024 0.00 35.00 Border States Industries 04/16/2024 0.00 580.63 BPI 04/16/2024 0.00 589.00 Brick & Bourbon 04/16/2024 0.00 38.95 CDW Government 04/16/2024 0.00 131.01 Chanhassen Dinner Theatre 04/16/2024 0.00 420.00 Chick-Fil-A 04/16/2024 0.00 1,098.37 CivicPlus 04/16/2024 0.00 3,850.00 Core & Main LP 04/16/2024 0.00 799.94 Costco Wholesale 04/16/2024 0.00 81.63 Country Inn & Suites 04/16/2024 0.00 301.80 Cub Foods 04/16/2024 0.00 164.55 Dairy Queen 04/16/2024 0.00 13.63 Davanni's 04/16/2024 0.00 368.99 Days Inn 04/16/2024 0.00 367.76 Dell 04/16/2024 0.00 7,772.00 Depot Parking 04/16/2024 0.00 15.00 DL's Radiator and Exhaust 04/16/2024 0.00 299.75 Domino's Pizza 04/16/2024 0.00 139.51 Edco 04/16/2024 0.00 352.32 El Tucan Mexican Restaurant 04/16/2024 0.00 21.46 Epic Sports 04/16/2024 0.00 526.78 Facebook 04/16/2024 0.00 35.00 FedEx Office 04/16/2024 0.00 26.96 Full Source 04/16/2024 0.00 254.77 Fun Express LLC 04/16/2024 0.00 124.90 Good Day Cafe 04/16/2024 0.00 21.67 Government Finance Officers Association 04/16/2024 0.00 125.00 Grainger 04/16/2024 0.00 70.24 Hach Company 04/16/2024 0.00 718.00 Holiday Stationstore 04/16/2024 0.00 110.07 Home Depot 04/16/2024 0.00 2,321.12 Hoops & Threads 04/16/2024 0.00 20.00 Huelife 04/16/2024 0.00 2,265.00 Hy-Vee 04/16/2024 0.00 30.00 International Institute Municipal Clerks 04/16/2024 0.00 125.00 Jamf Software, LLC 04/16/2024 0.00 280.00 Jersey Mike's Subs 04/16/2024 0.00 123.25 Page 1 of 5 42 Vendor Name Check Date Void Checks Check Amount Jimmy Johns 04/16/2024 0.00 126.40 Joe Beckman Products 04/16/2024 0.00 187.99 Kwik Trip 04/16/2024 0.00 32.63 Lunds & Byerly's 04/16/2024 0.00 36.15 Menards 04/16/2024 0.00 866.75 Merlins Ace Hardware 04/16/2024 0.00 87.60 Metropolitan Council Enviromental Services 04/16/2024 0.00 20,000.00 Minneapolis Regional Chamber's 04/16/2024 0.00 160.00 MN American Water Works Association 04/16/2024 0.00 310.00 MN Dept of Labor and Industry 04/16/2024 0.00 19.00 MN Recreation and Park Association 04/16/2024 0.00 50.00 National Fire Sprinkler Association 04/16/2024 0.00 950.00 National Mahjongg League 04/16/2024 0.00 90.00 National Registry Of EMT 04/16/2024 0.00 75.00 Nokomis Shoe Shop 04/16/2024 0.00 139.95 Northern Tool+Equipment 04/16/2024 0.00 97.48 Office Max/Office Depot 04/16/2024 0.00 212.21 Oil-Air Products, LLC 04/16/2024 0.00 67.20 Panera Bread 04/16/2024 0.00 237.38 Polimorphic, Inc 04/16/2024 0.00 19,460.25 Postmaster 04/16/2024 0.00 21.50 Potbelly Sandwich Shop 04/16/2024 0.00 897.24 RoboForm 04/16/2024 0.00 23.88 Rock-N-Rescue 04/16/2024 0.00 219.80 Saferite Solutions 04/16/2024 0.00 336.59 Sam's Club 04/16/2024 0.00 281.65 Scheels 04/16/2024 0.00 162.55 Sign Inn Sheet App 04/16/2024 0.00 199.00 Smartpress.com 04/16/2024 0.00 193.41 St Cloud Parking 04/16/2024 0.00 16.50 Stampli 04/16/2024 0.00 1,362.00 Star Tribune 04/16/2024 0.00 129.00 Stratoguard, LLC 04/16/2024 0.00 2,089.62 Streicher's 04/16/2024 0.00 199.99 Survey Monkey 04/16/2024 0.00 192.00 Target 04/16/2024 0.00 121.73 The Media Factory, Inc 04/16/2024 0.00 44.00 U of M Erosion and Stormwater Management Cert 04/16/2024 0.00 165.00 Walgreens 04/16/2024 0.00 10.38 WEISSMAN 04/16/2024 0.00 587.69 Wendy's 04/16/2024 0.00 13.60 Zoho Corporation 04/16/2024 0.00 454.00 Zoom 04/16/2024 0.00 86.70 CENTERPOINT ENERGY MINNEGASCO 05/15/2024 0.00 3,845.63 CenturyLink 05/15/2024 0.00 64.00 Metronet Holdings, LLC 05/15/2024 0.00 55.95 MN CITY/COUNTY MGMT ASSOC. 05/15/2024 0.00 397.94 MN VALLEY ELECTRIC COOP 05/15/2024 0.00 243.61 Northdale Construction Company, Inc 05/15/2024 0.00 195,476.57 Priya Tandon 05/15/2024 0.00 250.00 4 Paws Animal Control 05/16/2024 0.00 175.00 Akeem Adewusi 05/16/2024 0.00 50.00 ALLSTREAM 05/16/2024 0.00 592.69 Page 2 of 5 43 Vendor Name Check Date Void Checks Check Amount American Pump Company 05/16/2024 0.00 52.79 ARAMARK Refreshment Services, LLC 05/16/2024 0.00 1,081.07 ASPEN MILLS 05/16/2024 0.00 66.66 Betsy Hanna 05/16/2024 0.00 200.00 BOLTON & MENK INC 05/16/2024 0.00 384.00 CUB FOODS 05/16/2024 0.00 112.26 Curtis Hanson 05/16/2024 0.00 150.00 Diversified Drainage 05/16/2024 0.00 23,315.55 Don Schilling 05/16/2024 0.00 50.00 Engel Water Testing Inc 05/16/2024 0.00 875.00 Fire Catt, LLC 05/16/2024 0.00 4,191.00 Foster Bros Marine 05/16/2024 0.00 7,499.00 GOPHER STATE ONE-CALL INC 05/16/2024 0.00 733.05 GRAYBAR 05/16/2024 0.00 9,851.16 Guard Guys, LLC 05/16/2024 0.00 417.00 Indigo Signs 05/16/2024 0.00 365.02 Innovative Office Solutions LLC 05/16/2024 0.00 227.34 Jennifer Menden 05/16/2024 0.00 100.00 Master Electric Co. Inc. 05/16/2024 0.00 1,700.00 Matt Christensen 05/16/2024 0.00 150.00 METROPOLITAN COUNCIL 05/16/2024 0.00 230,855.78 Metropolitan Council, Env Svcs 05/16/2024 0.00 4,920.30 Minnesota Pump Works 05/16/2024 0.00 8,036.28 Minnesota Roadways Co 05/16/2024 0.00 338.20 MN DEPT OF LABOR AND INDUSTRY 05/16/2024 0.00 2,661.13 MN Green Inc 05/16/2024 0.00 1,000.00 North American Safety, Inc. 05/16/2024 0.00 111.96 Northstar Companies 05/16/2024 0.00 6,293.00 NvoicePay 05/16/2024 0.00 719.56 PRECISE MRM LLC 05/16/2024 0.00 294.00 Pro-Tec Design, Inc. 05/16/2024 0.00 1,123.00 Rivertown Renovations Inc 05/16/2024 0.00 2,000.00 Robert Skubic 05/16/2024 0.00 150.00 SANDRA NORDLING 05/16/2024 0.00 75.00 Shadywood Tree Experts and Landscaping 05/16/2024 0.00 12,528.75 Silva Screenprinting & Dist, LLC 05/16/2024 0.00 2,882.06 SiteOne Landscape Supply 05/16/2024 0.00 4,762.00 SMSC Organics Recycling Facility 05/16/2024 0.00 423.60 SOUTHWEST NEWS MEDIA 05/16/2024 0.00 1,186.95 Southwest Rental & Sales 05/16/2024 0.00 235.17 Stepp Manufacturing 05/16/2024 0.00 46,576.00 Stuart Bodmer 05/16/2024 0.00 50.00 SUDIP SHERCHAN 05/16/2024 0.00 500.00 Tommie Johnnie Landscape 05/16/2024 0.00 500.00 True Plumbing Solutions MN LLC 05/16/2024 0.00 904.79 US Home Corporation 05/16/2024 0.00 7,500.00 Varitech Industries Inc 05/16/2024 0.00 14,036.00 Warren Home Restorations, Inc 05/16/2024 0.00 1,000.00 White Cap, LP 05/16/2024 0.00 359.23 WM MUELLER & SONS INC 05/16/2024 0.00 1,398.57 WSB & ASSOCIATES INC 05/16/2024 0.00 11,815.00 Anne Jeske 05/22/2024 0.00 250.00 Arianna Lyksett 05/22/2024 0.00 386.65 Page 3 of 5 44 Vendor Name Check Date Void Checks Check Amount CenturyLink 05/22/2024 0.00 59.85 Jamie Marsh 05/22/2024 0.00 60.95 JENNIFER POTTER 05/22/2024 0.00 101.84 KENNETH & JULIE CHRISTY 05/22/2024 0.00 107.48 Marco Inc 05/22/2024 0.00 735.00 MN VALLEY ELECTRIC COOP 05/22/2024 0.00 118.05 Rachel Jeske 05/22/2024 0.00 78.00 XCEL ENERGY INC 05/22/2024 0.00 3,994.97 Advanced Engineering & Environmental Services, LLC 05/23/2024 0.00 7,075.50 Andrew Vold 05/23/2024 0.00 150.00 Blackstone Contractors, LLC 05/23/2024 0.00 128,466.94 BROADWAY AWARDS 05/23/2024 0.00 123.71 BS & A Software 05/23/2024 0.00 1,950.00 CAMPBELL KNUTSON 05/23/2024 0.00 15,917.95 Carver County 05/23/2024 0.00 800.00 Central Roofing Company 05/23/2024 0.00 585.16 Christina Farrell 05/23/2024 0.00 39.90 David Lepper 05/23/2024 0.00 150.00 Earl F Andersen Inc 05/23/2024 0.00 1,896.57 ECM PUBLISHERS INC 05/23/2024 0.00 141.05 Edina Heating & Cooling Inc 05/23/2024 0.00 129.00 FACTORY MOTOR PARTS COMPANY 05/23/2024 0.00 90.28 Ferguson Enterprises, Inc. #1657 05/23/2024 0.00 200.96 Ferguson Waterworks #2518 05/23/2024 0.00 1,363.90 HANSEN THORP PELLINEN OLSON 05/23/2024 0.00 10,902.75 HealthPartners, Inc. 05/23/2024 0.00 89,863.99 Homes by Tradition LLC 05/23/2024 0.00 2,500.00 Indoor Landscapes Inc 05/23/2024 0.00 187.00 Infosend, Inc 05/23/2024 0.00 7,054.62 Innovative Office Solutions LLC 05/23/2024 0.00 118.06 KAYE L BENSON 05/23/2024 0.00 560.00 KIMLEY HORN AND ASSOCIATES INC 05/23/2024 0.00 810.00 Lockridge Grindal Nauen P.L.L.P 05/23/2024 0.00 3,333.33 MERLINS ACE HARDWARE 05/23/2024 0.00 646.07 Minnesota Equipment 05/23/2024 0.00 59.13 Minnesota Roadways Co 05/23/2024 0.00 409.40 Minuteman Press 05/23/2024 0.00 118.02 Pitney Bowes Inc. 05/23/2024 0.00 180.72 Rent N Save Portable Services 05/23/2024 0.00 4,052.00 RJ Ryan Construction, Inc 05/23/2024 0.00 18,253.80 ROADKILL ANIMAL CONTROL 05/23/2024 0.00 103.00 SEH 05/23/2024 0.00 15,929.71 SM HENTGES & SONS 05/23/2024 0.00 122,781.70 SRF CONSULTING GROUP INC 05/23/2024 0.00 10,262.41 Taylor Electric Company, LLC 05/23/2024 0.00 7,205.00 TimeSaver Off Site Secretarial, Inc 05/23/2024 0.00 698.50 TWIN CITY SEED CO. 05/23/2024 0.00 328.00 USA BLUE BOOK 05/23/2024 0.00 1,091.00 Waste Management of Minnesota, Inc 05/23/2024 0.00 1,471.05 WM MUELLER & SONS INC 05/23/2024 0.00 991.01 WW GRAINGER INC 05/23/2024 0.00 134.30 ZACK'S INC. 05/23/2024 0.00 788.98 Anne Jeske 05/29/2024 0.00 206.25 Page 4 of 5 45 Vendor Name Check Date Void Checks Check Amount CENTURYLINK 05/29/2024 0.00 682.95 Michael Henry 05/29/2024 0.00 450.00 MN VALLEY ELECTRIC COOP 05/29/2024 0.00 160.62 Potentia MN Solar 05/29/2024 0.00 8,492.18 VERIZON WIRELESS 05/29/2024 0.00 250.26 XCEL ENERGY INC 05/29/2024 0.00 27,587.28 Appliance Connections, Inc. 05/30/2024 0.00 85.10 Beaudry Oil & Service Inc 05/30/2024 0.00 19,676.84 Boarman Kroos Vogel Group Inc 05/30/2024 0.00 66,508.45 BOLTON & MENK INC 05/30/2024 0.00 603.00 BOUND TREE MEDICAL LLC 05/30/2024 0.00 437.68 Cintas Corporation No. 2 05/30/2024 0.00 32.40 CITY OF CHASKA 05/30/2024 0.00 286.50 Colonial Life & Accident Insurance Co 05/30/2024 0.00 189.54 DISPLAY SALES COMPANY 05/30/2024 0.00 313.00 DLT SOLUTIONS INC 05/30/2024 0.00 2,563.80 Earl F Andersen Inc 05/30/2024 0.00 274.20 Edney Distributing Co., Inc 05/30/2024 0.00 1,403.40 EMERGENCY AUTOMOTIVE TECH INC 05/30/2024 0.00 860.29 Ferguson Waterworks #2518 05/30/2024 0.00 3,075.00 Fidelity Security Life 05/30/2024 0.00 326.78 Innovative Office Solutions LLC 05/30/2024 0.00 64.99 Interstate All Battery Center 05/30/2024 0.00 70.72 Juli Al-Hilwani 05/30/2024 0.00 693.75 KIMLEY HORN AND ASSOCIATES INC 05/30/2024 0.00 34,201.50 KUSSKE CONSTRUCTION COMPANY 05/30/2024 0.00 8,840.00 Lake States Evergreen Company, LLC 05/30/2024 0.00 245.88 Melinda Colwell 05/30/2024 0.00 720.00 MN RECREATION & PARK ASSOC. 05/30/2024 0.00 200.00 NAPA AUTO & TRUCK PARTS 05/30/2024 0.00 79.68 Pinnacle Pest Control 05/30/2024 0.00 1,125.00 USA BLUE BOOK 05/30/2024 0.00 1,993.95 VESSCO INC 05/30/2024 0.00 232.63 Water Conservation Services, Inc. 05/30/2024 0.00 366.68 WATSON COMPANY 05/30/2024 0.00 2,368.02 WM MUELLER & SONS INC 05/30/2024 0.00 1,793.04 Report Total:0.00 1,355,031.58 Page 5 of 5 46 AP Check Detail User: dwashburn Printed: 5/31/2024 9:17:06 AM Last Name Acct 1 Amount Check Date Description 4 Paws Animal Control 101-1220-4580 175.00 5/16/2024 Animal Control-April 2024 175.00 5/16/2024 4 Paws Animal Control 175.00 511TACTICAL.COM 101-1220-4240 -120.00 4/16/2024 Returned Duty Boots -120.00 4/16/2024 511TACTICAL.COM -120.00 Adewusi Akeem 700-7204-4901 50.00 5/16/2024 Water Wise Rebate-Toilet 50.00 5/16/2024 Adewusi Akeem 50.00 Advanced Engineering & Environmental Services, LLC 700-0000-4300 3,822.00 5/23/2024 scada upgrade Advanced Engineering & Environmental Services, LLC 701-0000-4300 1,626.75 5/23/2024 troubleshooting radio and PW generator Advanced Engineering & Environmental Services, LLC 701-0000-4300 1,626.75 5/23/2024 troubleshooting radio and PW generator 7,075.50 5/23/2024 Advanced Engineering & Environmental Services, LLC 7,075.50 Al-Hilwani Juli 101-1530-4347 468.75 5/30/2024 10 Koestler 5 Flolid-Personal Training Al-Hilwani Juli 101-1539-4343 225.00 5/30/2024 2 Beyond Beginner 1 Beginner-Pickleball AP - Check Detail (5/31/2024)Page 1 of 46 47 Last Name Acct 1 Amount Check Date Description 693.75 5/30/2024 Al-Hilwani Juli 693.75 ALLSTREAM 101-1160-4310 592.69 5/16/2024 Phone System Maintenance 6/18 - 7/17 592.69 5/16/2024 ALLSTREAM 592.69 Amazon 101-1560-4112 8.07 4/16/2024 Party napkins Amazon 101-1180-4110 68.57 4/16/2024 Misc Tape for election precincts Amazon 700-0000-4120 189.47 4/16/2024 BM Head Lamps & Flash Lights Amazon 101-1120-4110 53.02 4/16/2024 BM Paper Plates for PW Amazon 101-1130-4300 499.00 4/16/2024 Amazon membership Amazon 101-1160-4530 19.98 4/16/2024 Conference Room colored laser pointers Amazon 101-1160-4530 20.89 4/16/2024 iPad Case for Ari L Amazon 101-1220-4520 22.97 4/16/2024 Wax for Apparatus Amazon 101-1180-4110 27.98 4/16/2024 Packing Tape Election signage Amazon 101-1160-4207 12.16 4/16/2024 Sewer Video Televising Access Fee - Feb Amazon 701-0000-4150 86.70 4/16/2024 BM Kroil Penetrant with Graphite Amazon 101-1180-4110 30.90 4/16/2024 Election stamps TEST Amazon 101-1220-4152 55.83 4/16/2024 Outlet Covers for Kitchen Amazon 101-1560-4112 93.05 4/16/2024 Leap year and St Pat Party paper products & decor Amazon 101-1220-4290 38.25 4/16/2024 Birthday Cards for Staff Amazon 101-1220-4290 9.99 4/16/2024 Carabiners for TICs Amazon 101-1120-4110 115.95 4/16/2024 BM Coffee Cups Amazon 101-1320-4140 173.36 4/16/2024 AA LED Lights for Plow Trucks Amazon 101-1160-4132 11.42 4/16/2024 Adapter for Mouse connection Amazon 101-1220-4140 39.99 4/16/2024 LED Light Bars UTV Amazon 101-1220-4520 47.94 4/16/2024 Foam Pads Microfiber Cloths Metal Polis Amazon 101-1120-4110 11.98 4/16/2024 Clock Admin Wall Amazon 101-1220-4260 49.99 4/16/2024 Small keyboard Amazon 101-1160-4134 4.74 4/16/2024 Wall Plate for Data at FireStation Amazon 101-1220-4290 13.98 4/16/2024 Mousepad for glass top training area table Amazon 701-0000-4120 189.47 4/16/2024 BM Head Lamps & Flash Lights Amazon 101-1320-4120 78.16 4/16/2024 CS Center Mount Mirror Amazon 101-1120-4110 24.55 4/16/2024 3M hooks Amazon 101-1180-4110 27.89 4/16/2024 Election Precinct Coffee Cups Amazon 101-1120-4110 32.33 4/16/2024 File organizers communications office AP - Check Detail (5/31/2024)Page 2 of 46 48 Last Name Acct 1 Amount Check Date Description Amazon 101-1220-4142 74.02 4/16/2024 Extending handles for brooms on Engines Amazon 700-0000-4150 15.16 4/16/2024 BM Frame for License Amazon 101-1320-4140 172.48 4/16/2024 AA LED Lights for Plow Trucks Amazon 101-1537-4130 39.41 4/16/2024 Stickers Sticky Hands Flying Disc Toy lawn Game Amazon 101-1320-4120 138.67 4/16/2024 CS Long Reach Pole Saw Scabbard Amazon 700-0000-4250 433.40 4/16/2024 BM 1000Pk Solvent Resistant Splice Terminal Amazon 101-1180-4110 85.50 4/16/2024 Coffee Cups coffee Tape Election Precincts Amazon 101-1320-4140 43.12 4/16/2024 AA LED Lights for Plow Trucks Amazon 101-1120-4110 29.32 4/16/2024 Magazine paper pens DJ retirement Amazon 101-1120-4110 28.67 4/16/2024 BM Plastic Forks for PW Multi Purpose Room Amazon 101-1160-4530 96.64 4/16/2024 Batteries for fire alarm panels Amazon 101-1160-4133 599.97 4/16/2024 Backup drives for external archives Amazon 101-1160-4135 22.83 4/16/2024 Memory card for AV Equipment Amazon 101-1220-4370 16.95 4/16/2024 IFC Code Book Tabs Amazon 101-1220-4142 28.87 4/16/2024 Micro Case for oral adjuncts Amazon 101-1220-4152 163.97 4/16/2024 Hardware for kitchen cabinets Amazon 101-1120-4110 13.89 4/16/2024 Window Cleaner All Purpose Cleaner Amazon 101-1160-4133 40.85 4/16/2024 Firestation Wireless Adapter Amazon 700-0000-4150 86.69 4/16/2024 BM Kroil Penetrant with Graphite Amazon 101-1120-4110 8.97 4/16/2024 2024 Planner JS Amazon 101-1220-4240 8.99 4/16/2024 Mourning Bands for Badges Amazon 701-0000-4150 15.17 4/16/2024 BM Frame for License Amazon 101-1220-4140 49.00 4/16/2024 Light Mounts Amazon 101-1180-4110 12.62 4/16/2024 Round labels election supplies 4,283.74 4/16/2024 Amazon 4,283.74 American Planning Association 101-1123-4370 785.00 4/16/2024 MN APA Conference Registration 785.00 4/16/2024 American Planning Association 785.00 American Public Works Association 101-1320-4370 210.09 4/16/2024 JG APWA MN Spring Workshop Registration American Public Works Association 101-1312-4150 31.00 4/16/2024 NPWW Poster 241.09 4/16/2024 AP - Check Detail (5/31/2024)Page 3 of 46 49 Last Name Acct 1 Amount Check Date Description American Public Works Association 241.09 American Pump Company 700-0000-4550 52.79 5/16/2024 gasket for flushing hydrants 52.79 5/16/2024 American Pump Company 52.79 Appliance Connections, Inc.101-0000-2033 85.10 5/30/2024 Duplicate Permit - 6510 Devonshire Dr 85.10 5/30/2024 Appliance Connections, Inc. 85.10 ARAMARK Refreshment Services, LLC 101-1120-4110 166.65 5/16/2024 Public Works Coffee Order ARAMARK Refreshment Services, LLC 101-1120-4110 263.63 5/16/2024 City Hall Coffee ARAMARK Refreshment Services, LLC 101-1120-4110 292.22 5/16/2024 Aramark Bronze Water Filter x4 ARAMARK Refreshment Services, LLC 101-1120-4110 191.30 5/16/2024 Public Works Coffee ARAMARK Refreshment Services, LLC 101-1120-4110 60.94 5/16/2024 City Hall Creamer ARAMARK Refreshment Services, LLC 101-1120-4110 106.33 5/16/2024 Fire Station Coffee 1,081.07 5/16/2024 ARAMARK Refreshment Services, LLC 1,081.07 ASPEN MILLS 101-1220-4240 66.66 5/16/2024 Vance- Duty Crew Pants 66.66 5/16/2024 ASPEN MILLS 66.66 Beacon Athletic 101-1550-4120 3,017.17 4/16/2024 AB Wind Weighted Hem Area Tarps 3,017.17 4/16/2024 Beacon Athletic 3,017.17 AP - Check Detail (5/31/2024)Page 4 of 46 50 Last Name Acct 1 Amount Check Date Description Bear Creek Tavern 701-0000-4381 7.23 4/16/2024 JG CDL Training Food Bear Creek Tavern 700-0000-4381 7.23 4/16/2024 JG CDL Training Food 14.46 4/16/2024 Bear Creek Tavern 14.46 Beaudry Oil & Service Inc 101-1370-4170 10,065.25 5/30/2024 fuel Beaudry Oil & Service Inc 101-1370-4170 9,611.59 5/30/2024 #2 Dyed Diesel Fuel 19,676.84 5/30/2024 Beaudry Oil & Service Inc 19,676.84 BENSON KAYE L 101-1539-4343 560.00 5/23/2024 Fit for Life class 4241.134 instruction 560.00 5/23/2024 BENSON KAYE L 560.00 Bitly, Inc 101-1125-4229 35.00 4/16/2024 Online subscription for short URLs 35.00 4/16/2024 Bitly, Inc 35.00 Blackstone Contractors, LLC 720-7025-4751 128,466.94 5/23/2024 2023 Pond Project Pay Voucher #2 128,466.94 5/23/2024 Blackstone Contractors, LLC 128,466.94 Boarman Kroos Vogel Group Inc 414-4010-4300 28,694.36 5/30/2024 Chanhassen Civic Campus Boarman Kroos Vogel Group Inc 101-1120-4300 37,814.09 5/30/2024 Chanhassen Bluffs Recreation Center Concepting 66,508.45 5/30/2024 AP - Check Detail (5/31/2024)Page 5 of 46 51 Last Name Acct 1 Amount Check Date Description Boarman Kroos Vogel Group Inc 66,508.45 Bodmer Stuart 700-7204-4901 50.00 5/16/2024 Water Wise Rebate-Irrigation Controller 50.00 5/16/2024 Bodmer Stuart 50.00 BOLTON & MENK INC 701-6051-4300 15.36 5/16/2024 2023 Street Rehab @4% BOLTON & MENK INC 720-6051-4300 46.08 5/16/2024 2023 Street Rehab @12% BOLTON & MENK INC 601-6051-4300 280.32 5/16/2024 2023 Street Rehab @73% BOLTON & MENK INC 700-6051-4300 42.24 5/16/2024 2023 Street Rehab @11% 384.00 5/16/2024 BOLTON & MENK INC 701-0000-4303 603.00 5/30/2024 2024 CIPP Specification 603.00 5/30/2024 BOLTON & MENK INC 987.00 Border States Industries 701-7025-4705 580.63 4/16/2024 JJ LS 28 Supplies 580.63 4/16/2024 Border States Industries 580.63 BOUND TREE MEDICAL LLC 101-1220-4142 437.68 5/30/2024 Medical Supplies 437.68 5/30/2024 BOUND TREE MEDICAL LLC 437.68 BPI 101-1530-4510 589.00 4/16/2024 Safety strap for basketball hoop 589.00 4/16/2024 AP - Check Detail (5/31/2024)Page 6 of 46 52 Last Name Acct 1 Amount Check Date Description BPI 589.00 Brick & Bourbon 701-0000-4381 38.95 4/16/2024 JC Conference Food 38.95 4/16/2024 Brick & Bourbon 38.95 BROADWAY AWARDS 101-1120-4110 31.46 5/23/2024 Magnetic Name Badges (Luke and Ben) BROADWAY AWARDS 101-1110-4375 92.25 5/23/2024 Maple Leaf Awards 123.71 5/23/2024 BROADWAY AWARDS 123.71 BS & A Software 101-1160-4236 1,950.00 5/23/2024 Online Permit Application Service Fee - Q1 1,950.00 5/23/2024 BS & A Software 1,950.00 CAMPBELL KNUTSON 101-1140-4302 15,128.35 5/23/2024 Legal Services-April 2024 CAMPBELL KNUTSON 601-6040-4701 394.80 5/23/2024 Galpin Condemnation CAMPBELL KNUTSON 601-6140-4701 394.80 5/23/2024 Galpin Condemnation 15,917.95 5/23/2024 CAMPBELL KNUTSON 15,917.95 Carver County 481-0000-4300 350.00 5/23/2024 TIF 12 - County Admin Fee Carver County 480-0000-4300 450.00 5/23/2024 TIF 11 - County Admin Fee 800.00 5/23/2024 Carver County 800.00 CDW Government 101-1220-4260 131.01 4/16/2024 A140 Getac Handstrap for Andrew Heger AP - Check Detail (5/31/2024)Page 7 of 46 53 Last Name Acct 1 Amount Check Date Description 131.01 4/16/2024 CDW Government 131.01 CENTERPOINT ENERGY MINNEGASCO 101-1190-4321 850.42 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1530-4321 108.83 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1312-4321 576.44 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1550-4321 205.20 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1170-4321 489.06 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-7019-4321 310.76 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-0000-4321 122.79 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 95.90 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1600-4321 22.10 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1220-4321 351.41 5/15/2024 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-7043-4321 712.72 5/15/2024 Gas Charges 3,845.63 5/15/2024 CENTERPOINT ENERGY MINNEGASCO 3,845.63 Central Roofing Company 101-0000-2022 585.16 5/23/2024 Double charged for state surcharge - 2901 Corporate Pl 585.16 5/23/2024 Central Roofing Company 585.16 CenturyLink 700-0000-4310 32.00 5/15/2024 Telephone & Communication Charges CenturyLink 701-0000-4310 32.00 5/15/2024 Telephone & Communication Charges 64.00 5/15/2024 CenturyLink 700-7043-4310 59.85 5/22/2024 Telephone & Communication Charges 59.85 5/22/2024 CENTURYLINK 700-0000-4310 15.51 5/29/2024 Telephone & Communication Charges CENTURYLINK 700-7019-4310 215.69 5/29/2024 Telephone & Communication Charges CENTURYLINK 701-0000-4310 15.51 5/29/2024 Telephone & Communication Charges CENTURYLINK 101-1160-4325 250.78 5/29/2024 Telephone & Communication Charges AP - Check Detail (5/31/2024)Page 8 of 46 54 Last Name Acct 1 Amount Check Date Description CENTURYLINK 101-1540-4310 61.82 5/29/2024 Telephone & Communication Charges CENTURYLINK 101-1190-4310 123.64 5/29/2024 Telephone & Communication Charges 682.95 5/29/2024 CENTURYLINK 806.80 Chanhassen Dinner Theatre 101-1560-4342 420.00 4/16/2024 Group Tkts deposit: White Christmas show in Nov 2024 420.00 4/16/2024 Chanhassen Dinner Theatre 420.00 Chick-Fil-A 101-1180-4372 191.28 4/16/2024 Precinct 1 election lunch March 5 Chick-Fil-A 101-1180-4372 191.28 4/16/2024 Election Lunch Precinct 2 March 5 Chick-Fil-A 101-1180-4372 191.28 4/16/2024 Election Lunch Precinct 4 March 5 Chick-Fil-A 101-1180-4372 191.28 4/16/2024 Precinct 6 Election Lunch March 5 Chick-Fil-A 101-1180-4372 333.25 4/16/2024 Election Lunch Precincts 3 and 5 March 5 1,098.37 4/16/2024 Chick-Fil-A 1,098.37 Christensen Matt 720-7202-4130 150.00 5/16/2024 Tree rebate for 2 trees 150.00 5/16/2024 Christensen Matt 150.00 CHRISTY KENNETH & JULIE 700-0000-2020 84.33 5/22/2024 Utility Refund Check 2388 Highover Trail CHRISTY KENNETH & JULIE 701-0000-2020 12.33 5/22/2024 Utility Refund Check 2388 Highover Trail CHRISTY KENNETH & JULIE 720-0000-2020 10.82 5/22/2024 Utility Refund Check 2388 Highover Trail 107.48 5/22/2024 CHRISTY KENNETH & JULIE 107.48 Cintas Corporation No. 2 101-1312-4510 32.40 5/30/2024 service medical supplies AP - Check Detail (5/31/2024)Page 9 of 46 55 Last Name Acct 1 Amount Check Date Description 32.40 5/30/2024 Cintas Corporation No. 2 32.40 CITY OF CHASKA 101-1560-4342 286.50 5/30/2024 Senior Day Trip to Treasure Island Casino 286.50 5/30/2024 CITY OF CHASKA 286.50 CivicPlus 101-1160-4207 3,850.00 4/16/2024 Self Publishing - City Code Hosting Annual Renewal 3,850.00 4/16/2024 CivicPlus 3,850.00 Colonial Life & Accident Insurance Co 700-0000-2008 106.50 5/30/2024 24-May Colonial Life & Accident Insurance Co 701-0000-2008 45.84 5/30/2024 24-May Colonial Life & Accident Insurance Co 101-0000-2008 37.20 5/30/2024 24-May 189.54 5/30/2024 Colonial Life & Accident Insurance Co 189.54 Colwell Melinda 101-1560-4343 720.00 5/30/2024 Class instructor fee - Mah Jongg for Beginners 720.00 5/30/2024 Colwell Melinda 720.00 Core & Main LP 700-7043-4160 83.37 4/16/2024 MW Fluoride Orthophosphate Chlorine Core & Main LP 700-7043-4160 716.57 4/16/2024 MW West Plant Chemicals 799.94 4/16/2024 AP - Check Detail (5/31/2024)Page 10 of 46 56 Last Name Acct 1 Amount Check Date Description Core & Main LP 799.94 Costco Wholesale 101-1807-4130 25.98 4/16/2024 End of season rice krispies Costco Wholesale 101-1806-4130 29.67 4/16/2024 End of season rice krispies Costco Wholesale 101-1537-4130 25.98 4/16/2024 Super Hero Party treats 81.63 4/16/2024 Costco Wholesale 81.63 Country Inn & Suites 701-0000-4381 301.80 4/16/2024 JC Hotel Stay Sewer Hours 301.80 4/16/2024 Country Inn & Suites 301.80 Cub Foods 101-1560-4112 44.28 4/16/2024 Gift Bags Spinach Romaine Tissue Cub Foods 101-1560-4112 120.27 4/16/2024 Ice Cupccakes Onions Vegetables Rice Chocolate 164.55 4/16/2024 CUB FOODS 101-1220-4290 65.74 5/16/2024 Charge Account-Black Helmet Ceremony CUB FOODS 101-1220-4290 46.52 5/16/2024 Charge Account-Fire Department Supplies 112.26 5/16/2024 CUB FOODS 276.81 Dairy Queen 700-0000-4381 6.82 4/16/2024 JG CDL Training Food Dairy Queen 701-0000-4381 6.81 4/16/2024 JG CDL Training Food 13.63 4/16/2024 Dairy Queen 13.63 Davanni's 101-1110-4372 120.00 4/16/2024 Chanhassen Bluffs Workshop Davanni's 101-1110-4372 248.99 4/16/2024 2-26 Council Meal Davannis pizzas and salad AP - Check Detail (5/31/2024)Page 11 of 46 57 Last Name Acct 1 Amount Check Date Description 368.99 4/16/2024 Davanni's 368.99 Days Inn 701-0000-4381 183.88 4/16/2024 JG CDL Training Days Inn 700-0000-4381 183.88 4/16/2024 JG CDL Training 367.76 4/16/2024 Days Inn 367.76 Dell 101-1160-4131 1,950.00 4/16/2024 Upgrade Laptops for Jodi S & Kate V Dell 101-1160-4131 552.00 4/16/2024 Monitors for Park Interns and new Engineer Dell 101-1160-4131 350.00 4/16/2024 Dock for Kate V and new Engineer Dell 101-1160-4131 330.00 4/16/2024 Upgrade Docks for Kelly Grinnell and Eric Maass Dell 101-1160-4131 4,590.00 4/16/2024 Upgrade Laptops for Kelly Grinnell and Eric Maass 7,772.00 4/16/2024 Dell 7,772.00 Depot Parking 101-1125-4381 15.00 4/16/2024 Parking for Chamber Event 15.00 4/16/2024 Depot Parking 15.00 DISPLAY SALES COMPANY 101-1550-4120 313.00 5/30/2024 MN State flags (replacements) 313.00 5/30/2024 DISPLAY SALES COMPANY 313.00 Diversified Drainage 410-4410-4751 23,315.55 5/16/2024 Lake Ann Park Preserve 23,315.55 5/16/2024 AP - Check Detail (5/31/2024)Page 12 of 46 58 Last Name Acct 1 Amount Check Date Description Diversified Drainage 23,315.55 DL's Radiator and Exhaust 101-1550-4120 299.75 4/16/2024 CS Toro ATV Keys 299.75 4/16/2024 DL's Radiator and Exhaust 299.75 DLT SOLUTIONS INC 101-1160-4217 2,563.80 5/30/2024 AutoCAD Annual Renewal 2,563.80 5/30/2024 DLT SOLUTIONS INC 2,563.80 Domino's Pizza 101-1807-4130 139.51 4/16/2024 Pizza for Kids Night 139.51 4/16/2024 Domino's Pizza 139.51 Earl F Andersen Inc 101-1320-4155 264.45 5/23/2024 street signs Earl F Andersen Inc 101-1320-4155 1,632.12 5/23/2024 street signs supplies 1,896.57 5/23/2024 Earl F Andersen Inc 101-1320-4560 274.20 5/30/2024 street signs supplies 274.20 5/30/2024 Earl F Andersen Inc 2,170.77 ECM PUBLISHERS INC 414-4010-4300 56.42 5/23/2024 Notice PH CIP Bonds ECM PUBLISHERS INC 101-1110-4336 44.33 5/23/2024 Publishing-Ordinance 725 ECM PUBLISHERS INC 101-1110-4336 40.30 5/23/2024 Liquor License 141.05 5/23/2024 AP - Check Detail (5/31/2024)Page 13 of 46 59 Last Name Acct 1 Amount Check Date Description ECM PUBLISHERS INC 141.05 Edco 101-1550-4150 352.32 4/16/2024 GB LA Dug-out Roof Supplies (New Construction) 352.32 4/16/2024 Edco 352.32 Edina Heating & Cooling Inc 101-1170-4510 129.00 5/23/2024 Service Call-rooftop repair 129.00 5/23/2024 Edina Heating & Cooling Inc 129.00 Edney Distributing Co., Inc 101-1320-4120 1,403.40 5/30/2024 Berti mower parts 1,403.40 5/30/2024 Edney Distributing Co., Inc 1,403.40 El Tucan Mexican Restaurant 700-0000-4381 10.73 4/16/2024 JG CDL Training Food El Tucan Mexican Restaurant 701-0000-4381 10.73 4/16/2024 JG CDL Training Food 21.46 4/16/2024 El Tucan Mexican Restaurant 21.46 EMERGENCY AUTOMOTIVE TECH INC 101-1220-4120 860.29 5/30/2024 Computer mount 860.29 5/30/2024 EMERGENCY AUTOMOTIVE TECH INC 860.29 Engel Water Testing Inc 700-0000-4300 875.00 5/16/2024 water samples 875.00 5/16/2024 AP - Check Detail (5/31/2024)Page 14 of 46 60 Last Name Acct 1 Amount Check Date Description Engel Water Testing Inc 875.00 Epic Sports 101-1530-4510 511.67 4/16/2024 Foam padding for backboards Epic Sports 101-1530-4120 54.65 4/16/2024 Basketball nets Epic Sports 101-1530-4510 -39.54 4/16/2024 Credit for sales tax 526.78 4/16/2024 Epic Sports 526.78 Facebook 101-1612-4340 35.00 4/16/2024 Facebook Ad for Easter Egg Hunt 35.00 4/16/2024 Facebook 35.00 FACTORY MOTOR PARTS COMPANY 101-1550-4120 90.28 5/23/2024 DEL 26GA 90.28 5/23/2024 FACTORY MOTOR PARTS COMPANY 90.28 Farrell Christina 720-7202-4130 39.90 5/23/2024 Tree rebate for 2 trees 39.90 5/23/2024 Farrell Christina 39.90 FedEx Office 700-0000-4330 18.29 4/16/2024 MW Postage Clz Monitor Calibration FedEx Office 700-0000-4330 8.67 4/16/2024 MW Postage Clz Monitor Calibration 26.96 4/16/2024 FedEx Office 26.96 Ferguson Enterprises, Inc. #1657 720-7207-4150 200.96 5/23/2024 irrigation materials AP - Check Detail (5/31/2024)Page 15 of 46 61 Last Name Acct 1 Amount Check Date Description 200.96 5/23/2024 Ferguson Enterprises, Inc. #1657 200.96 Ferguson Waterworks #2518 700-0000-4550 1,363.90 5/23/2024 water supplies and parts 1,363.90 5/23/2024 Ferguson Waterworks #2518 700-0000-4250 3,075.00 5/30/2024 3 inch water meter 3,075.00 5/30/2024 Ferguson Waterworks #2518 4,438.90 Fidelity Security Life 720-0000-2007 6.63 5/30/2024 Vision insurance-June 2024 Fidelity Security Life 101-0000-2007 295.29 5/30/2024 Vision insurance-June 2024 Fidelity Security Life 700-0000-2007 15.75 5/30/2024 Vision insurance-June 2024 Fidelity Security Life 701-0000-2007 9.11 5/30/2024 Vision insurance-June 2024 326.78 5/30/2024 Fidelity Security Life 326.78 Fire Catt, LLC 101-1220-4530 4,191.00 5/16/2024 Hose Testing 4,191.00 5/16/2024 Fire Catt, LLC 4,191.00 Foster Bros Marine 101-1540-4120 7,499.00 5/16/2024 Replacement AquaCycle Paddleboat #2 7,499.00 5/16/2024 Foster Bros Marine 7,499.00 Full Source 701-0000-4150 127.38 4/16/2024 BM Quik Mark Water based Marking Paint Full Source 700-0000-4150 127.39 4/16/2024 BM Quik Mark Water based Marking Paint AP - Check Detail (5/31/2024)Page 16 of 46 62 Last Name Acct 1 Amount Check Date Description 254.77 4/16/2024 Full Source 254.77 Fun Express LLC 101-1612-4130 124.90 4/16/2024 Easter Supplies: Goodie bags 124.90 4/16/2024 Fun Express LLC 124.90 Good Day Cafe 101-1123-4381 21.67 4/16/2024 EDAM Mentorship Lunch 21.67 4/16/2024 Good Day Cafe 21.67 GOPHER STATE ONE-CALL INC 700-0000-4300 366.53 5/16/2024 Utility locates-April 2024 GOPHER STATE ONE-CALL INC 701-0000-4300 366.52 5/16/2024 Utility locates-April 2024 733.05 5/16/2024 GOPHER STATE ONE-CALL INC 733.05 Government Finance Officers Association 101-1130-4370 125.00 4/16/2024 GFOA Asset Mgmt Training K Grinnell 125.00 4/16/2024 Government Finance Officers Association 125.00 Grainger 701-7025-4705 35.12 4/16/2024 JJ LS 28 Machinery Eye Bolt Grainger 701-7025-4705 35.12 4/16/2024 JJ LS 28 Machinery Eye Bolt 70.24 4/16/2024 Grainger 70.24 AP - Check Detail (5/31/2024)Page 17 of 46 63 Last Name Acct 1 Amount Check Date Description GRAYBAR 101-1350-4565 9,851.16 5/16/2024 new street light pole 9,851.16 5/16/2024 GRAYBAR 9,851.16 Guard Guys, LLC 101-1320-4300 104.25 5/16/2024 Stark DOT testing Guard Guys, LLC 701-0000-4300 104.25 5/16/2024 Gillen Casebeer DOT testing Guard Guys, LLC 101-1312-4300 104.25 5/16/2024 Burke DOT testing Guard Guys, LLC 700-0000-4300 104.25 5/16/2024 Gillen Casebeer DOT testing 417.00 5/16/2024 Guard Guys, LLC 417.00 Hach Company 700-7043-4160 718.00 4/16/2024 MW Fluoride Chemkey 718.00 4/16/2024 Hach Company 718.00 Hanna Betsy 202-0000-3830 200.00 5/16/2024 Cemetery Grave Repurchase 200.00 5/16/2024 Hanna Betsy 200.00 HANSEN THORP PELLINEN OLSON 420-4229-4303 563.75 5/23/2024 Galpin Blvd Retaining Wall HANSEN THORP PELLINEN OLSON 400-0000-1155 501.50 5/23/2024 Xcel Service Center HANSEN THORP PELLINEN OLSON 400-0000-1155 973.50 5/23/2024 Audubon Business Park HANSEN THORP PELLINEN OLSON 601-6062-4303 1,653.25 5/23/2024 Rec Center Parking Lot HANSEN THORP PELLINEN OLSON 701-7059-4303 7,210.75 5/23/2024 LS #3 Forcemain 10,902.75 5/23/2024 HANSEN THORP PELLINEN OLSON 10,902.75 Hanson Curtis 720-7202-4130 150.00 5/16/2024 Tree rebate for 2 trees AP - Check Detail (5/31/2024)Page 18 of 46 64 Last Name Acct 1 Amount Check Date Description 150.00 5/16/2024 Hanson Curtis 150.00 HealthPartners, Inc.101-0000-2013 318.86 5/23/2024 Dental Insurance-June 2023 HealthPartners, Inc.701-0000-2012 2,739.74 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.720-0000-2012 1,461.66 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.101-0000-2013 3,643.72 5/23/2024 Dental Insurance-June 2023 HealthPartners, Inc.101-0000-2012 31,425.69 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.700-0000-2012 4,566.22 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.101-0000-2012 36,529.80 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.700-0000-2012 2,192.50 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.101-0000-2012 1,826.49 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.701-0000-2013 318.86 5/23/2024 Dental Insurance-June 2023 HealthPartners, Inc.701-0000-2012 1,461.65 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.720-0000-2013 91.08 5/23/2024 Dental Insurance-June 2023 HealthPartners, Inc.101-0000-2012 2,923.32 5/23/2024 Health Insurance-June 2023 HealthPartners, Inc.700-0000-2013 364.40 5/23/2024 Dental Insurance-June 2023 89,863.99 5/23/2024 HealthPartners, Inc. 89,863.99 Henry Michael 101-1560-4343 450.00 5/29/2024 Parts 1-3 Music Education Programs 450.00 5/29/2024 Henry Michael 450.00 Holiday Stationstore 701-0000-4381 15.00 4/16/2024 JG Fuel for CDL Training Holiday Stationstore 700-0000-4381 15.00 4/16/2024 JG Fuel for CDL Training Holiday Stationstore 701-0000-4381 40.04 4/16/2024 JG Fuel for CDL Training Holiday Stationstore 700-0000-4381 40.03 4/16/2024 JG Fuel for CDL Training 110.07 4/16/2024 Holiday Stationstore 110.07 AP - Check Detail (5/31/2024)Page 19 of 46 65 Last Name Acct 1 Amount Check Date Description Home Depot 701-0000-4551 20.33 4/16/2024 JJ Bronze Ground Clamp Schedule 40 X 10 Home Depot 101-1550-4120 13.22 4/16/2024 GB Double Sided Holographic Tape Home Depot 701-0000-4120 194.23 4/16/2024 JC Drill Driver Bit Set Adapter PXFPT Home Depot 700-0000-4150 15.47 4/16/2024 GF Hammer Set Trap Adapter Wrench PVC Home Depot 101-1550-4150 774.23 4/16/2024 GB Shingles LA Dug-out Roof (New) Home Depot 101-1550-4120 795.10 4/16/2024 GB LA Roof Dug-out Supplies (New) Home Depot 101-1550-4120 81.28 4/16/2024 GB Supplies for New Bounce House Home Depot 700-7019-4150 40.59 4/16/2024 JC Drill Driver Bit Set Adapter PXFPT Home Depot 700-0000-4150 45.96 4/16/2024 GF Hammer Set Trap Adapter Wrench PVC Home Depot 101-1550-4120 210.79 4/16/2024 GB LA Dug-out Roof Supplies Home Depot 101-1550-4120 129.92 4/16/2024 GB Supplies for shelters 2,321.12 4/16/2024 Home Depot 2,321.12 Homes by Tradition LLC 101-0000-2072 2,500.00 5/23/2024 As-Built escrow 1570 W Farm Rd #00535555 2,500.00 5/23/2024 Homes by Tradition LLC 2,500.00 Hoops & Threads 701-0000-4240 10.00 4/16/2024 BM City Logo Embroidery Hoops & Threads 700-0000-4240 10.00 4/16/2024 BM City Logo Embroidery 20.00 4/16/2024 Hoops & Threads 20.00 Huelife 101-1120-4371 2,265.00 4/16/2024 Insights profiles 2,265.00 4/16/2024 Huelife 2,265.00 Hy-Vee 101-1110-4372 30.00 4/16/2024 Cake for Council Recognition Night 30.00 4/16/2024 AP - Check Detail (5/31/2024)Page 20 of 46 66 Last Name Acct 1 Amount Check Date Description Hy-Vee 30.00 Indigo Signs 101-1120-4110 365.02 5/16/2024 Int. Std Name Plates Sm Med Lrg 365.02 5/16/2024 Indigo Signs 365.02 Indoor Landscapes Inc 101-1170-4300 187.00 5/23/2024 Plant maintenance-May 2024 187.00 5/23/2024 Indoor Landscapes Inc 187.00 Infosend, Inc 701-1130-4111 862.99 5/23/2024 April Statement Infosend, Inc 700-1130-4111 862.99 5/23/2024 April Statement Infosend, Inc 701-1130-4330 941.24 5/23/2024 March Postage Infosend, Inc 700-1130-4330 941.24 5/23/2024 March Postage Infosend, Inc 720-1130-4330 941.23 5/23/2024 March Postage Infosend, Inc 701-1130-4330 258.58 5/23/2024 April Postage Infosend, Inc 720-1130-4330 258.58 5/23/2024 April Postage Infosend, Inc 700-1130-4330 258.58 5/23/2024 April Postage Infosend, Inc 720-1130-4111 288.73 5/23/2024 March Statement Infosend, Inc 720-1130-4111 862.99 5/23/2024 April Statement Infosend, Inc 701-1130-4111 288.73 5/23/2024 March Statement Infosend, Inc 700-1130-4111 288.74 5/23/2024 March Statement 7,054.62 5/23/2024 Infosend, Inc 7,054.62 Innovative Office Solutions LLC 101-1120-4110 88.63 5/16/2024 pens/labels/paper/portfolio Innovative Office Solutions LLC 101-1120-4110 138.71 5/16/2024 Notebooks. Pencils. Paper. White Out. 227.34 5/16/2024 Innovative Office Solutions LLC 101-1120-4110 118.06 5/23/2024 Masking Tape. Sharpies. Paper. Ink Pads. AP - Check Detail (5/31/2024)Page 21 of 46 67 Last Name Acct 1 Amount Check Date Description 118.06 5/23/2024 Innovative Office Solutions LLC 101-1120-4110 64.99 5/30/2024 Post Its Pens 64.99 5/30/2024 Innovative Office Solutions LLC 410.39 International Institute Municipal Clerks 101-1120-4360 125.00 4/16/2024 IIMC Membership 125.00 4/16/2024 International Institute Municipal Clerks 125.00 Interstate All Battery Center 700-0000-4120 70.72 5/30/2024 Batteries 70.72 5/30/2024 Interstate All Battery Center 70.72 Jamf Software, LLC 101-1160-4205 280.00 4/16/2024 Monthly Jamf charge for ipads 280.00 4/16/2024 Jamf Software, LLC 280.00 Jersey Mike's Subs 101-1110-4372 123.25 4/16/2024 Lunch for special CC meeting on 3/15 123.25 4/16/2024 Jersey Mike's Subs 123.25 Jeske Anne 701-7060-4901 250.00 5/22/2024 PPII Grant Program-Reimburse for Gene's Water & Sewer Invoice 250.00 5/22/2024 Jeske Anne 701-7060-4901 206.25 5/29/2024 Reimburse for Drain King Invoice dated 10-7-23 AP - Check Detail (5/31/2024)Page 22 of 46 68 Last Name Acct 1 Amount Check Date Description 206.25 5/29/2024 Jeske Anne 456.25 Jeske Rachel 101-1420-4381 78.00 5/22/2024 Parking - APA National Conference 78.00 5/22/2024 Jeske Rachel 78.00 Jimmy Johns 101-1180-4372 126.40 4/16/2024 PAT election food Jimmy Johns 2-22-24 126.40 4/16/2024 Jimmy Johns 126.40 Joe Beckman Products 101-1120-4210 187.99 4/16/2024 books Just Look Back by Joe Beckman 187.99 4/16/2024 Joe Beckman Products 187.99 KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 506.25 5/23/2024 Avienda Development KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 303.75 5/23/2024 Avienda Townhomes 810.00 5/23/2024 KIMLEY HORN AND ASSOCIATES INC 601-6061-4300 3,349.59 5/30/2024 Pedestrian Improvements KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 731.25 5/30/2024 Comcast Support Services KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 4,200.00 5/30/2024 Metronet Support Services KIMLEY HORN AND ASSOCIATES INC 601-6057-4303 25,920.66 5/30/2024 Market Blvd 34,201.50 5/30/2024 KIMLEY HORN AND ASSOCIATES INC 35,011.50 KUSSKE CONSTRUCTION COMPANY 700-0000-4550 8,840.00 5/30/2024 water main break dell rd AP - Check Detail (5/31/2024)Page 23 of 46 69 Last Name Acct 1 Amount Check Date Description 8,840.00 5/30/2024 KUSSKE CONSTRUCTION COMPANY 8,840.00 Kwik Trip 720-7207-4150 8.69 4/16/2024 JG Non Ox Gas for Small Engines Kwik Trip 101-1560-4112 23.94 4/16/2024 Coffee with the Cops treats 32.63 4/16/2024 Kwik Trip 32.63 Lake States Evergreen Company, LLC 101-1550-4573 245.88 5/30/2024 Arbor Day Seedlings 245.88 5/30/2024 Lake States Evergreen Company, LLC 245.88 Lepper David 720-7202-4130 150.00 5/23/2024 Tree rebate for 2 trees 150.00 5/23/2024 Lepper David 150.00 Lockridge Grindal Nauen P.L.L.P 101-1110-4312 3,333.33 5/23/2024 Lobbying services-May 2024 3,333.33 5/23/2024 Lockridge Grindal Nauen P.L.L.P 3,333.33 Lunds & Byerly's 101-1560-4112 36.15 4/16/2024 Speakers Program snacks 36.15 4/16/2024 Lunds & Byerly's 36.15 Lyksett Arianna 101-1125-4381 386.65 5/22/2024 Conference-Airfare & Transportation AP - Check Detail (5/31/2024)Page 24 of 46 70 Last Name Acct 1 Amount Check Date Description 386.65 5/22/2024 Lyksett Arianna 386.65 Marco Inc 101-1160-4411 735.00 5/22/2024 Copier lease 735.00 5/22/2024 Marco Inc 735.00 Marsh Jamie 101-1550-4573 60.95 5/22/2024 Arbor Day Supplies 60.95 5/22/2024 Marsh Jamie 60.95 Master Electric Co. Inc.701-7025-4751 1,700.00 5/16/2024 ARC flash study LS32 1,700.00 5/16/2024 Master Electric Co. Inc. 1,700.00 Menards 101-1220-4152 539.48 4/16/2024 Backsplash supplies for Kitchen Menards 700-7019-4120 51.09 4/16/2024 GF 3/8 OD x 1/2 MIP Adapte Menards 700-7043-4120 94.00 4/16/2024 MW distilled Water Hex head SDS gorilla adhesive Menards 700-7019-4150 108.42 4/16/2024 JC 1/2 LF Press BV Menards 701-0000-4140 73.76 4/16/2024 JC Multimeter 600V Screwdrivers HD Xtreme -10 866.75 4/16/2024 Menards 866.75 Menden Jennifer 700-7204-4901 100.00 5/16/2024 Water Wise Rebate-Clothes Washer 100.00 5/16/2024 AP - Check Detail (5/31/2024)Page 25 of 46 71 Last Name Acct 1 Amount Check Date Description Menden Jennifer 100.00 Merlins Ace Hardware 101-1180-4110 8.23 4/16/2024 Rope for Rec Center Stanchions for Election Merlins Ace Hardware 101-1530-4150 23.37 4/16/2024 spray graphite electrical tape velcro Merlins Ace Hardware 700-7043-4150 32.48 4/16/2024 GF Handle Thrd Merlins Ace Hardware 700-7043-4120 4.83 4/16/2024 GF Fasteners Corner Brace Merlins Ace Hardware 700-7019-4150 18.69 4/16/2024 GF Tube Ply Push Thr Adpter 87.60 4/16/2024 MERLINS ACE HARDWARE 101-1320-4120 72.95 5/23/2024 Hole Saw Bulk Rotating Caulker Battery AAA MERLINS ACE HARDWARE 101-1550-4510 10.98 5/23/2024 Spring Comp 5/8 V Belt 3/8 MERLINS ACE HARDWARE 101-1550-4260 46.98 5/23/2024 Black Oxide 50 Chain Loop MERLINS ACE HARDWARE 101-1220-4290 19.98 5/23/2024 Battery AAA 16pk Battery AA 16pk MERLINS ACE HARDWARE 101-1550-4151 12.37 5/23/2024 Thread Seal Tape Linoleum Knife MERLINS ACE HARDWARE 701-0000-4150 27.77 5/23/2024 Rubber Mallet Hammer Hand Tool MERLINS ACE HARDWARE 700-0000-4150 63.39 5/23/2024 Fasteners Silicone White Rubber Mallet HexKey MERLINS ACE HARDWARE 101-1550-4150 221.52 5/23/2024 Spray Paint Lacquer Grease ProMark 9 Layer MERLINS ACE HARDWARE 700-0000-4550 19.18 5/23/2024 Cable Tie 11.8"" MERLINS ACE HARDWARE 101-1550-4120 150.95 5/23/2024 Staple Fasteners Choke Knob Putty Knife Cleaner Simple Green 646.07 5/23/2024 MERLINS ACE HARDWARE 733.67 Metronet Holdings, LLC 700-7043-4310 55.95 5/15/2024 Telephone & Communication Charges 55.95 5/15/2024 Metronet Holdings, LLC 55.95 METROPOLITAN COUNCIL 701-0000-4509 230,855.78 5/16/2024 Wastewater services-June 2024 230,855.78 5/16/2024 METROPOLITAN COUNCIL 230,855.78 Metropolitan Council Enviromental Services 701-0000-4509 20,000.00 4/16/2024 MCES - WW Services for April 2024 AP - Check Detail (5/31/2024)Page 26 of 46 72 Last Name Acct 1 Amount Check Date Description 20,000.00 4/16/2024 Metropolitan Council Enviromental Services 20,000.00 Metropolitan Council, Env Svcs 101-1250-3816 -49.70 5/16/2024 April 2024 SAC Metropolitan Council, Env Svcs 701-0000-2023 4,970.00 5/16/2024 April 2024 SAC 4,920.30 5/16/2024 Metropolitan Council, Env Svcs 4,920.30 Minneapolis Regional Chamber's 101-1125-4370 80.00 4/16/2024 The Mpls Regional Chamber's Meeting Lyksett Minneapolis Regional Chamber's 101-1120-4370 80.00 4/16/2024 The Mpls Regional Chamber's Meeting Hokkanen 160.00 4/16/2024 Minneapolis Regional Chamber's 160.00 Minnesota Equipment 101-1550-4120 59.13 5/23/2024 steering wheel knob 59.13 5/23/2024 Minnesota Equipment 59.13 Minnesota Pump Works 701-7025-4705 7,200.28 5/16/2024 installation guide rail system at LS#28 Minnesota Pump Works 701-0000-4551 836.00 5/16/2024 Lift station 24 8,036.28 5/16/2024 Minnesota Pump Works 8,036.28 Minnesota Roadways Co 101-1320-4157 338.20 5/16/2024 emulsion for pothole patching 338.20 5/16/2024 Minnesota Roadways Co 101-1320-4157 409.40 5/23/2024 emulsion for pothole patching AP - Check Detail (5/31/2024)Page 27 of 46 73 Last Name Acct 1 Amount Check Date Description 409.40 5/23/2024 Minnesota Roadways Co 747.60 Minuteman Press 101-1120-4110 118.02 5/23/2024 Business Cards (Jerry Luke Ben Adam) 118.02 5/23/2024 Minuteman Press 118.02 MN American Water Works Association 700-0000-4370 310.00 4/16/2024 JC Matt Dodge Water Conference 310.00 4/16/2024 MN American Water Works Association 310.00 MN CITY/COUNTY MGMT ASSOC.101-1120-4360 153.06 5/15/2024 MCMA membership dues-Unmacht MN CITY/COUNTY MGMT ASSOC.101-1120-4360 244.88 5/15/2024 MCMA membership dues Laurie Hokkanen 397.94 5/15/2024 MN CITY/COUNTY MGMT ASSOC. 397.94 MN Dept of Labor and Industry 700-0000-4360 9.50 4/16/2024 JJ Registered Unlicensed Electrician Cert MN Dept of Labor and Industry 701-0000-4360 9.50 4/16/2024 JJ Registered Unlicensed Electrician Cert 19.00 4/16/2024 MN DEPT OF LABOR AND INDUSTRY 101-0000-2022 2,715.44 5/16/2024 April 2024 Surcharge MN DEPT OF LABOR AND INDUSTRY 101-1250-3818 -54.31 5/16/2024 April 2024 Surcharge 2,661.13 5/16/2024 MN DEPT OF LABOR AND INDUSTRY 2,680.13 MN Green Inc 101-0000-2073 500.00 5/16/2024 Erosion escrow 10141 Trails End Rd #538598 MN Green Inc 101-0000-2073 500.00 5/16/2024 Erosion escrow 10141 Trails End Rd #522856 AP - Check Detail (5/31/2024)Page 28 of 46 74 Last Name Acct 1 Amount Check Date Description 1,000.00 5/16/2024 MN Green Inc 1,000.00 MN RECREATION & PARK ASSOC.101-1766-4356 200.00 5/30/2024 Team Registrations 200.00 5/30/2024 MN RECREATION & PARK ASSOC. 200.00 MN Recreation and Park Association 101-1600-4352 50.00 4/16/2024 Playground Program Coordinator job posting 50.00 4/16/2024 MN Recreation and Park Association 50.00 MN VALLEY ELECTRIC COOP 101-1350-4320 243.61 5/15/2024 Electric Charges 243.61 5/15/2024 MN VALLEY ELECTRIC COOP 101-1350-4320 118.05 5/22/2024 Electric Charges 118.05 5/22/2024 MN VALLEY ELECTRIC COOP 101-1350-4320 40.57 5/29/2024 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 120.05 5/29/2024 Electric Charges 160.62 5/29/2024 MN VALLEY ELECTRIC COOP 522.28 NAPA AUTO & TRUCK PARTS 101-1320-4120 79.68 5/30/2024 filters 79.68 5/30/2024 NAPA AUTO & TRUCK PARTS 79.68 AP - Check Detail (5/31/2024)Page 29 of 46 75 Last Name Acct 1 Amount Check Date Description National Fire Sprinkler Association 101-1220-4370 950.00 4/16/2024 Nutter & Fatturi registration for NFSA class 950.00 4/16/2024 National Fire Sprinkler Association 950.00 National Mahjongg League 101-1560-4343 90.00 4/16/2024 Mah Jongg instructor supplies 90.00 4/16/2024 National Mahjongg League 90.00 National Registry Of EMT 101-1220-4360 25.00 4/16/2024 Nutter EMT renewal 2024-26 National Registry Of EMT 101-1220-4360 25.00 4/16/2024 Pribble EMT renewal 2024-26 National Registry Of EMT 101-1220-4360 25.00 4/16/2024 Frisbe EMT renewal 2024-26 75.00 4/16/2024 National Registry Of EMT 75.00 Nokomis Shoe Shop 101-1250-4240 139.95 4/16/2024 Work Shoes 139.95 4/16/2024 Nokomis Shoe Shop 139.95 NORDLING SANDRA 720-7202-4130 75.00 5/16/2024 Tree rebate for 1 tree 75.00 5/16/2024 NORDLING SANDRA 75.00 North American Safety, Inc.101-1320-4240 111.96 5/16/2024 type 3 safety sweatshirt 111.96 5/16/2024 AP - Check Detail (5/31/2024)Page 30 of 46 76 Last Name Acct 1 Amount Check Date Description North American Safety, Inc. 111.96 Northdale Construction Company, Inc 701-7025-4751 195,476.57 5/15/2024 Lift Station #3 Forcemain Replacement Project #23-08 195,476.57 5/15/2024 Northdale Construction Company, Inc 195,476.57 Northern Tool+Equipment 101-1310-4240 97.48 4/16/2024 DEL Safety Gear 97.48 4/16/2024 Northern Tool+Equipment 97.48 Northstar Companies 101-1220-4240 6,293.00 5/16/2024 Department Uniform Order 6,293.00 5/16/2024 Northstar Companies 6,293.00 NvoicePay 101-1130-4300 719.56 5/16/2024 Monthly Fee 719.56 5/16/2024 NvoicePay 719.56 Office Max/Office Depot 101-1120-4110 83.29 4/16/2024 AA Laminator Office Max/Office Depot 101-1180-4110 44.42 4/16/2024 Easel to display election polling places Office Max/Office Depot 101-1120-4110 71.51 4/16/2024 Label Tape Cartridges 35" & 5" Brother Labeler Office Max/Office Depot 700-0000-4150 4.33 4/16/2024 AA Chili Cook Off Sign Plate Office Max/Office Depot 101-1320-4150 4.33 4/16/2024 AA Chili Cook Off Sign Plate Office Max/Office Depot 701-0000-4150 4.33 4/16/2024 AA Chili Cook Off Sign Plate 212.21 4/16/2024 Office Max/Office Depot 212.21 AP - Check Detail (5/31/2024)Page 31 of 46 77 Last Name Acct 1 Amount Check Date Description Oil-Air Products, LLC 700-0000-4550 67.20 4/16/2024 JJ Pressure Gauges/Towers 67.20 4/16/2024 Oil-Air Products, LLC 67.20 Panera Bread 101-1110-4372 237.38 4/16/2024 Council Meeting 3-11-24 sandwiches and salad boxes 237.38 4/16/2024 Panera Bread 237.38 Pinnacle Pest Control 101-1312-4300 250.00 5/30/2024 pest control Pinnacle Pest Control 101-1220-4300 200.00 5/30/2024 pest control Pinnacle Pest Control 700-7019-4300 125.00 5/30/2024 pest control Pinnacle Pest Control 700-7043-4300 125.00 5/30/2024 pest control Pinnacle Pest Control 101-1170-4300 200.00 5/30/2024 pest control Pinnacle Pest Control 101-1190-4300 225.00 5/30/2024 pest control 1,125.00 5/30/2024 Pinnacle Pest Control 1,125.00 Pitney Bowes Inc.101-1120-4410 180.72 5/23/2024 Meter rental 2/8/24-5/7/24 180.72 5/23/2024 Pitney Bowes Inc. 180.72 Polimorphic, Inc 101-1120-4300 19,460.25 4/16/2024 2023 Polimorphic Subscription 19,460.25 4/16/2024 Polimorphic, Inc 19,460.25 Postmaster 700-0000-4120 7.90 4/16/2024 AA Shop Return for Cummins Postmaster 101-1220-4290 13.60 4/16/2024 Stamps AP - Check Detail (5/31/2024)Page 32 of 46 78 Last Name Acct 1 Amount Check Date Description 21.50 4/16/2024 Postmaster 21.50 Potbelly Sandwich Shop 101-1180-4372 149.54 4/16/2024 Precinct 6 election dinner Potbelly 3-5 Potbelly Sandwich Shop 101-1180-4372 149.54 4/16/2024 Precinct 4 election dinner Potbelly 3-5 Potbelly Sandwich Shop 101-1180-4372 299.08 4/16/2024 Precincts 3 and 5 election dinner Potbelly 3-5 Potbelly Sandwich Shop 101-1180-4372 149.54 4/16/2024 Preinct 2 election dinner Potbelly 3-5 Potbelly Sandwich Shop 101-1180-4372 149.54 4/16/2024 Precint 1 election dinner Potbelly 3-5 897.24 4/16/2024 Potbelly Sandwich Shop 897.24 Potentia MN Solar 101-1190-4320 3,680.81 5/29/2024 Electric Charges Potentia MN Solar 101-1170-4320 2,836.96 5/29/2024 Electric Charges Potentia MN Solar 700-0000-4320 1,974.41 5/29/2024 Electric Charges 8,492.18 5/29/2024 Potentia MN Solar 8,492.18 POTTER JENNIFER 101-1120-4381 101.84 5/22/2024 MMCI Conference mileage 101.84 5/22/2024 POTTER JENNIFER 101.84 PRECISE MRM LLC 101-1320-4310 294.00 5/16/2024 AVL for plow trucks 294.00 5/16/2024 PRECISE MRM LLC 294.00 Pro-Tec Design, Inc.700-7043-4510 1,123.00 5/16/2024 WWTP Camera Network Cabling Repair AP - Check Detail (5/31/2024)Page 33 of 46 79 Last Name Acct 1 Amount Check Date Description 1,123.00 5/16/2024 Pro-Tec Design, Inc. 1,123.00 Rent N Save Portable Services 101-1550-4400 4,052.00 5/23/2024 portable restrooms 4,052.00 5/23/2024 Rent N Save Portable Services 4,052.00 Rivertown Renovations Inc 101-0000-2073 1,500.00 5/16/2024 Erosion Escrow 695 Pleasant View Rd #522949 Rivertown Renovations Inc 101-0000-2073 500.00 5/16/2024 Erosion Escrow 695 Pleasant View Rd #543571 2,000.00 5/16/2024 Rivertown Renovations Inc 2,000.00 RJ Ryan Construction, Inc 101-0000-2022 18,253.80 5/23/2024 Surcharge Overpayment - Permit 2024-00909 1650 McGlynn Drive 18,253.80 5/23/2024 RJ Ryan Construction, Inc 18,253.80 ROADKILL ANIMAL CONTROL 101-1320-4300 103.00 5/23/2024 remove dead animals from street 103.00 5/23/2024 ROADKILL ANIMAL CONTROL 103.00 RoboForm 101-1160-4219 23.88 4/16/2024 RoboForm Annual Renewal - Rice 23.88 4/16/2024 RoboForm 23.88 Rock-N-Rescue 101-1220-4120 219.80 4/16/2024 Helmets for Ice/Water Rescue AP - Check Detail (5/31/2024)Page 34 of 46 80 Last Name Acct 1 Amount Check Date Description 219.80 4/16/2024 Rock-N-Rescue 219.80 Saferite Solutions 101-1320-4120 336.59 4/16/2024 JG Harness for Bucket Truck 336.59 4/16/2024 Saferite Solutions 336.59 Sam's Club 101-1560-4112 178.32 4/16/2024 St Pat's Party food and supplies Sam's Club 101-1560-4112 103.33 4/16/2024 LeagueAires concert treats 281.65 4/16/2024 Sam's Club 281.65 Scheels 700-0000-4240 162.55 4/16/2024 JC Locating Equipment-waterproof bibs 162.55 4/16/2024 Scheels 162.55 Schilling Don 700-7204-4901 50.00 5/16/2024 Water Wise Rebate- Toilet 50.00 5/16/2024 Schilling Don 50.00 SEH 410-4410-4300 10,396.13 5/23/2024 Lake Ann Park Preserve SEH 410-4410-4300 5,533.58 5/23/2024 Lake Ann Park Preserve 15,929.71 5/23/2024 SEH 15,929.71 AP - Check Detail (5/31/2024)Page 35 of 46 81 Last Name Acct 1 Amount Check Date Description Shadywood Tree Experts and Landscaping 101-1550-4571 450.00 5/16/2024 Boxelder removal Shadywood Tree Experts and Landscaping 101-1550-4572 1,695.00 5/16/2024 Red Oak Removal Shadywood Tree Experts and Landscaping 101-1550-4572 450.00 5/16/2024 boxelder removal Shadywood Tree Experts and Landscaping 101-1550-4574 450.00 5/16/2024 ash tree removal Shadywood Tree Experts and Landscaping 101-1550-4571 1,668.75 5/16/2024 Scotch Pine Pruning Shadywood Tree Experts and Landscaping 101-1550-4572 450.00 5/16/2024 Willow Removal Shadywood Tree Experts and Landscaping 101-1550-4574 2,175.00 5/16/2024 Ash tree removal Shadywood Tree Experts and Landscaping 101-1550-4574 735.00 5/16/2024 Ash tree removal Shadywood Tree Experts and Landscaping 101-1550-4572 735.00 5/16/2024 Willow removal Shadywood Tree Experts and Landscaping 101-1550-4572 2,985.00 5/16/2024 Tree removal Shadywood Tree Experts and Landscaping 101-1550-4574 735.00 5/16/2024 Ash tree removal 12,528.75 5/16/2024 Shadywood Tree Experts and Landscaping 12,528.75 SHERCHAN SUDIP 101-0000-2073 500.00 5/16/2024 Erosion Escrow 9054 Degler Lane #483416 500.00 5/16/2024 SHERCHAN SUDIP 500.00 Sign Inn Sheet App 101-1160-4207 199.00 4/16/2024 Annual Fee for Sign-in Sheets Web App Software 199.00 4/16/2024 Sign Inn Sheet App 199.00 Silva Screenprinting & Dist, LLC 101-1800-4240 50.00 5/16/2024 Staff uniforms Silva Screenprinting & Dist, LLC 101-1530-4240 473.06 5/16/2024 Rec Center Uniforms Silva Screenprinting & Dist, LLC 101-1540-4240 200.00 5/16/2024 Uniforms Silva Screenprinting & Dist, LLC 101-1616-4240 2,159.00 5/16/2024 Uniforms 2,882.06 5/16/2024 Silva Screenprinting & Dist, LLC 2,882.06 SiteOne Landscape Supply 101-1550-4151 4,762.00 5/16/2024 Irrigation Supplies (Spring order) AP - Check Detail (5/31/2024)Page 36 of 46 82 Last Name Acct 1 Amount Check Date Description 4,762.00 5/16/2024 SiteOne Landscape Supply 4,762.00 Skubic Robert 720-7202-4130 150.00 5/16/2024 Tree rebate for 2 trees 150.00 5/16/2024 Skubic Robert 150.00 SM HENTGES & SONS 601-6140-4751 92,086.28 5/23/2024 @75% Galpin Blvd SM HENTGES & SONS 601-6040-4751 30,695.42 5/23/2024 @25% Galpin Blvd 122,781.70 5/23/2024 SM HENTGES & SONS 122,781.70 Smartpress.com 101-1550-4574 193.41 4/16/2024 Tree Scouting Door Tags 193.41 4/16/2024 Smartpress.com 193.41 SMSC Organics Recycling Facility 720-7201-4300 423.60 5/16/2024 yard waste and wood chips 423.60 5/16/2024 SMSC Organics Recycling Facility 423.60 SOUTHWEST NEWS MEDIA 101-1420-4336 36.27 5/16/2024 Public Hearing SOUTHWEST NEWS MEDIA 101-1420-4336 32.24 5/16/2024 Legal - Zoning SOUTHWEST NEWS MEDIA 101-1210-4336 24.18 5/16/2024 Notice - Cable Franchise SOUTHWEST NEWS MEDIA 101-1210-4336 261.00 5/16/2024 Advertising SOUTHWEST NEWS MEDIA 101-1210-4336 261.00 5/16/2024 Advertising SOUTHWEST NEWS MEDIA 101-1310-4336 253.89 5/16/2024 Legal - Civic Campus SOUTHWEST NEWS MEDIA 101-1210-4336 28.21 5/16/2024 Legal Moe's of chan SOUTHWEST NEWS MEDIA 101-1420-4336 108.81 5/16/2024 Legal - Ordinance 723 AP - Check Detail (5/31/2024)Page 37 of 46 83 Last Name Acct 1 Amount Check Date Description SOUTHWEST NEWS MEDIA 101-1120-4336 84.63 5/16/2024 Legal - Ordinance 724 SOUTHWEST NEWS MEDIA 101-1310-4336 96.72 5/16/2024 Legal - Pavement Rehab 1,186.95 5/16/2024 SOUTHWEST NEWS MEDIA 1,186.95 Southwest Rental & Sales 101-1550-4410 235.17 5/16/2024 Arbor day prep 235.17 5/16/2024 Southwest Rental & Sales 235.17 SRF CONSULTING GROUP INC 601-6058-4303 10,262.41 5/23/2024 TH41/MMSW Roundabout 10,262.41 5/23/2024 SRF CONSULTING GROUP INC 10,262.41 St Cloud Parking 701-0000-4381 9.00 4/16/2024 JC Parking at Conference St Cloud Parking 701-0000-4381 7.50 4/16/2024 JC Parking at Conference 16.50 4/16/2024 St Cloud Parking 16.50 Stampli 101-1130-4300 1,362.00 4/16/2024 Stampli - AP Automation - Monthly Service Fee 1,362.00 4/16/2024 Stampli 1,362.00 Star Tribune 101-1125-4360 129.00 4/16/2024 Subscription to the Star Tribune 129.00 4/16/2024 AP - Check Detail (5/31/2024)Page 38 of 46 84 Last Name Acct 1 Amount Check Date Description Star Tribune 129.00 Stepp Manufacturing 400-0000-4705 46,576.00 5/16/2024 2023 cip hot box 46,576.00 5/16/2024 Stepp Manufacturing 46,576.00 Stratoguard, LLC 101-1160-4205 230.56 4/16/2024 Email Filtering Service Proofpoint March Stratoguard, LLC 101-1160-4205 1,859.06 4/16/2024 Ivanti Patch Managment Software Annual Renewal 2,089.62 4/16/2024 Stratoguard, LLC 2,089.62 Streicher's 101-1220-4240 199.99 4/16/2024 Duty Boots for Eastman 199.99 4/16/2024 Streicher's 199.99 Survey Monkey 101-1120-4360 192.00 4/16/2024 Survey Monkey subscription 192.00 4/16/2024 Survey Monkey 192.00 Tandon Priya 101-0000-1027 250.00 5/15/2024 Startup cash Lake Ann Concession Stand 250.00 5/15/2024 Tandon Priya 250.00 Target 101-1530-4150 38.91 4/16/2024 Shelf paper bleach plates Target 101-1110-4372 108.36 4/16/2024 google nest return Target 101-1537-4130 20.07 4/16/2024 Cups & Lemonade for Super Hero Party Target 101-1530-4130 51.91 4/16/2024 Coffee Pot Lemonade applesauce and plates AP - Check Detail (5/31/2024)Page 39 of 46 85 Last Name Acct 1 Amount Check Date Description Target 101-1110-4372 -108.36 4/16/2024 google nest (returned) Target 101-1731-4300 10.84 4/16/2024 Ski & Snowboard trip movies 121.73 4/16/2024 Target 121.73 Taylor Electric Company, LLC 101-1350-4566 500.00 5/23/2024 troubleshoot signal at 78 and great plains Taylor Electric Company, LLC 101-1350-4565 1,950.00 5/23/2024 street light repair Taylor Electric Company, LLC 101-1350-4565 3,030.00 5/23/2024 repair damaged streetlight Taylor Electric Company, LLC 101-1350-4565 1,725.00 5/23/2024 street light repair 7,205.00 5/23/2024 Taylor Electric Company, LLC 7,205.00 The Media Factory, Inc 700-0000-4370 22.00 4/16/2024 JJ Electrician Cert Class The Media Factory, Inc 701-0000-4370 22.00 4/16/2024 JJ Electrician Cert Class 44.00 4/16/2024 The Media Factory, Inc 44.00 TimeSaver Off Site Secretarial, Inc 101-1125-4300 698.50 5/23/2024 City Council Park and Planning Minutes 698.50 5/23/2024 TimeSaver Off Site Secretarial, Inc 698.50 Tommie Johnnie Landscape 101-0000-2073 500.00 5/16/2024 Erosion escrow 6210 Cardinal Ave #555251 500.00 5/16/2024 Tommie Johnnie Landscape 500.00 True Plumbing Solutions MN LLC 101-1560-4300 904.79 5/16/2024 Recreation Center Kitchen Improvements AP - Check Detail (5/31/2024)Page 40 of 46 86 Last Name Acct 1 Amount Check Date Description 904.79 5/16/2024 True Plumbing Solutions MN LLC 904.79 TWIN CITY SEED CO.720-7207-4150 328.00 5/23/2024 straw blanket for storm water project 328.00 5/23/2024 TWIN CITY SEED CO. 328.00 U of M Erosion and Stormwater Management Cert 101-1320-4370 165.00 4/16/2024 AA Erosion and Stormwater Training for Dean Sabinske 165.00 4/16/2024 U of M Erosion and Stormwater Management Cert 165.00 US Home Corporation 101-0000-2072 2,500.00 5/16/2024 As built escrow 7124 Pearl Drive #00559791 US Home Corporation 101-0000-2072 2,500.00 5/16/2024 As Built escrow 1951 Visionary Court #00549204 US Home Corporation 101-0000-2072 2,500.00 5/16/2024 As built escrow 1927 Visionary Court #00549203 7,500.00 5/16/2024 US Home Corporation 7,500.00 USA BLUE BOOK 700-0000-4530 1,091.00 5/23/2024 transmitter for well 1,091.00 5/23/2024 USA BLUE BOOK 700-7019-4550 1,993.95 5/30/2024 flex pump 1,993.95 5/30/2024 USA BLUE BOOK 3,084.95 Varitech Industries Inc 402-0000-4706 14,036.00 5/16/2024 2000 gal tank for anti-icing (snow removal) AP - Check Detail (5/31/2024)Page 41 of 46 87 Last Name Acct 1 Amount Check Date Description 14,036.00 5/16/2024 Varitech Industries Inc 14,036.00 VERIZON WIRELESS 700-0000-4310 125.13 5/29/2024 Telephone & Communication Charges VERIZON WIRELESS 701-0000-4310 125.13 5/29/2024 Telephone & Communication Charges 250.26 5/29/2024 VERIZON WIRELESS 250.26 VESSCO INC 700-7043-4550 232.63 5/30/2024 water fitting west treatment plant 232.63 5/30/2024 VESSCO INC 232.63 Vold Andrew 720-7202-4130 150.00 5/23/2024 Tree rebate for 2 trees 150.00 5/23/2024 Vold Andrew 150.00 Walgreens 101-1120-4300 10.38 4/16/2024 Sympathy cards 10.38 4/16/2024 Walgreens 10.38 Warren Home Restorations, Inc 101-0000-2073 1,000.00 5/16/2024 Erosion escrow 3607 Ironwood Rd #508784 1,000.00 5/16/2024 Warren Home Restorations, Inc 1,000.00 Waste Management of Minnesota, Inc 101-1550-4329 610.06 5/23/2024 Garbage service May 2024 AP - Check Detail (5/31/2024)Page 42 of 46 88 Last Name Acct 1 Amount Check Date Description Waste Management of Minnesota, Inc 101-1170-4329 195.78 5/23/2024 Garbage service May 2024 Waste Management of Minnesota, Inc 700-0000-4329 16.97 5/23/2024 Garbage service May 2024 Waste Management of Minnesota, Inc 101-1220-4329 106.30 5/23/2024 Garbage service May 2024 Waste Management of Minnesota, Inc 101-1190-4329 326.02 5/23/2024 Garbage service May 2024 Waste Management of Minnesota, Inc 101-1312-4329 135.77 5/23/2024 Garbage service May 2024 Waste Management of Minnesota, Inc 701-0000-4329 16.97 5/23/2024 Garbage service May 2024 Waste Management of Minnesota, Inc 720-7202-4329 63.18 5/23/2024 Garbage service May 2024 1,471.05 5/23/2024 Waste Management of Minnesota, Inc 1,471.05 Water Conservation Services, Inc.700-0000-4300 366.68 5/30/2024 assisting with water leak detection 366.68 5/30/2024 Water Conservation Services, Inc. 366.68 WATSON COMPANY 101-1540-4130 2,368.02 5/30/2024 Concession stand supply order 2,368.02 5/30/2024 WATSON COMPANY 2,368.02 WEISSMAN 101-1534-4355 587.69 4/16/2024 Dance Costumes 587.69 4/16/2024 WEISSMAN 587.69 Wendy's 701-0000-4381 13.60 4/16/2024 JC Training Food 13.60 4/16/2024 Wendy's 13.60 White Cap, LP 720-7207-4150 359.23 5/16/2024 erosion control supplies AP - Check Detail (5/31/2024)Page 43 of 46 89 Last Name Acct 1 Amount Check Date Description 359.23 5/16/2024 White Cap, LP 359.23 WM MUELLER & SONS INC 101-1320-4158 295.59 5/16/2024 topsoil WM MUELLER & SONS INC 101-1320-4157 470.58 5/16/2024 pothole patching WM MUELLER & SONS INC 101-1320-4157 314.34 5/16/2024 pothole patching WM MUELLER & SONS INC 101-1320-4157 318.06 5/16/2024 pothole patching 1,398.57 5/16/2024 WM MUELLER & SONS INC 101-1320-4157 649.14 5/23/2024 pothole patching WM MUELLER & SONS INC 101-1320-4157 341.87 5/23/2024 pothole patching 991.01 5/23/2024 WM MUELLER & SONS INC 101-1320-4157 504.06 5/30/2024 pothole patching WM MUELLER & SONS INC 101-1320-4157 648.21 5/30/2024 pothole patching WM MUELLER & SONS INC 101-1320-4157 640.77 5/30/2024 pothole patching 1,793.04 5/30/2024 WM MUELLER & SONS INC 4,182.62 WSB & ASSOCIATES INC 720-0000-4300 5,784.25 5/16/2024 Water Resources Support Services WSB & ASSOCIATES INC 720-0000-4300 127.50 5/16/2024 Lake Lucy Wetland Violation WSB & ASSOCIATES INC 414-4011-4303 552.00 5/16/2024 PUD Platting WSB & ASSOCIATES INC 720-7025-4300 2,534.00 5/16/2024 2023 Pond Maintenance Project #23-14 WSB & ASSOCIATES INC 101-1311-4306 237.00 5/16/2024 GIS Support Services WSB & ASSOCIATES INC 720-0000-4300 2,028.25 5/16/2024 WCA Support Services WSB & ASSOCIATES INC 414-4010-4303 552.00 5/16/2024 PUD Platting 11,815.00 5/16/2024 WSB & ASSOCIATES INC 11,815.00 WW GRAINGER INC 701-0000-4150 22.74 5/23/2024 sewer materials WW GRAINGER INC 701-0000-4551 111.56 5/23/2024 sewer supplies for lift station AP - Check Detail (5/31/2024)Page 44 of 46 90 Last Name Acct 1 Amount Check Date Description 134.30 5/23/2024 WW GRAINGER INC 134.30 XCEL ENERGY INC 700-0000-4320 3,994.97 5/22/2024 Electric Charges 3,994.97 5/22/2024 XCEL ENERGY INC 101-1600-4320 28.60 5/29/2024 Electric Charges XCEL ENERGY INC 101-1550-4320 -285.11 5/29/2024 Electric Charges XCEL ENERGY INC 101-1600-4320 325.32 5/29/2024 Electric Charges XCEL ENERGY INC 700-0000-4320 77.01 5/29/2024 Electric Charges XCEL ENERGY INC 101-1350-4320 21,936.72 5/29/2024 Electric Charges XCEL ENERGY INC 700-7019-4320 3,920.75 5/29/2024 Electric Charges XCEL ENERGY INC 101-1540-4320 1,583.99 5/29/2024 Electric Charges 27,587.28 5/29/2024 XCEL ENERGY INC 31,582.25 ZACK'S INC.101-1320-4120 788.98 5/23/2024 tire chain & ratchet straps 788.98 5/23/2024 ZACK'S INC. 788.98 Zoho Corporation 101-1160-4205 454.00 4/16/2024 ManageEngine UEBA Subcription 454.00 4/16/2024 Zoho Corporation 454.00 Zoom 101-1160-4207 86.70 4/16/2024 monthly zoom webinar charge 86.70 4/16/2024 AP - Check Detail (5/31/2024)Page 45 of 46 91 Last Name Acct 1 Amount Check Date Description Zoom 86.70 1,355,031.58 AP - Check Detail (5/31/2024)Page 46 of 46 92 City Council Item June 10, 2024 Item Approve a Massage Therapy Business License for Natasha-Kristin Reilly located at 8951 Crossroads Boulevard, Suite 302 (My Salon Suite) File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION “The Chanhassen City Council approves a Massage Therapy Business License for Natasha-Kristin Reilly located at 8951 Crossroads Boulevard, Suite 302 (My Salon Suite)” Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND On November 25, 2013 the City Council approved Ordinance No. 584 amending Chapter 10 of the Chanhassen City Code concerning Massage Therapy Business Licensing. The approval of this ordinance required all businesses offering massage therapy, with the exception of chiropractor offices and home occupations, to obtain a license from the City of Chanhassen. The license application includes a $50 license fee and $250 background check fee. The background check is conducted by the Carver County Sheriff’s Office and examines the following: Subject(s): Owner(s) and General Manager(s). Owner must disclose all businesses owned currently and in the past 7 years. 93 Once licensed, business owners are responsible for the following: Maintaining each employee's full name, date of birth, and address. Truthfully represent their business operations. A license is subject to revocation or suspension. A license holder may be summoned for an administrative hearing for the following reasons: Content of advertising that calls into question the nature of the business. Suspension or revocation of a license in another city. DISCUSSION Natasha-Kristin Reilly submitted a Massage Therapy Business License application for Wildflower Holistic Wellness, LLC, to be located at 8951 Crossroads Boulevard, Suite 302 (My Salon Suite). Ashley Ullevig, Background Investigator for the Carver County Sheriff’s Office, conducted a full background check. The background check produced no unfavorable information on Ms. Reilly. BUDGET N/A RECOMMENDATION Staff recommends that the Chanhassen City Council approve a Massage Therapy Business License for Natasha-Kristin Reilly, Wildflower Holistic Wellness, LLC, located at 8951 Crossroads Boulevard, Suite 302 (My Salon Suite). ATTACHMENTS Property Report Card Massage License Application Lease Agreement with My Salon Suite 94 Property Card Taxpayer Information Property Address Parcel Information Building Information Miscellaneous Information Assessor Information Ta xp ayer N ameNORTHLAND SALONS CHAN OWNER, LLC Mailin g Address 4324 W LAKE HARRIET PKWY 2 MINNEAPOLIS, MN 55410- Parcel ID Number 25248 0021 Address 8951 CRO SSR OADS BLVD City CHANHASSEN, MN 55317 Uses Comme rcial AcresPlatLotBlock 0.5 4 Legal Description That part of Lot 2, Block 1, CROSSROADS OF CHANHASSEN, according to the recorded plat thereof, Bu ilding Style Year Built Garag e Ab ove G radeFinished Sq Ft To tal Bed ro oms Scho ol District Watershed District Homestead Green Acre s Ag Preserve0112WS 0 64 RIL EY PURG BLU FF N N Estimated Market Value Land Bu ilding To tal 2022 Value s(Paya ble 2023 )2023 Value s(Paya ble 2024 )Last Sale Date of Sale Sa le Va lue $450,000 .00 $0.00 $450,000 .00 $348,500 .00 $1,124,800.00 $1,473,300.00 11/1 8/2 021 $330,652 .00 The data provided herewith is for reference purposes only. This data is not suitable for legal, engineering, surveying or other similar purposes. Carver County does not guarantee the accuracy of theinformation contained herein. This data is furnished on an ‘as is’ basis and Carver County makes no representations or warranties, either expressed or implied, for the merchantability or fitness of theinformation provided for any purpose. This disclaimer is provided pursuant to Minnesota Statutes §466.03 and the user of the dataprovided herein acknowledges that Carver County shall not be liable for any damages, and by using this data in any way expressly waives all claims, and agrees to defend, indemnify, and holdharmless Carver County, its officials, officers, agents, employees, etc. from any and all claims brought by anyone who uses the information provided for herein, its employees or agents, orthird parties which arise out of user's access. By acceptance of this data, the user agrees not to transmit this data or provide access to it or any part of it to another party unless the user includeswith the data a copy of this disclaimer. Monday, July 3, 2023 Carver Co unty, MN95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 City Council Item June 10, 2024 Item Approve Nominations to the Riley Purgatory Bluff Creek Watershed District File No.Item No: D.9 Agenda Section CONSENT AGENDA Prepared By Laurie Hokkanen, City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council recommends Bonnie Nelson, Andrew Aller, or Edward Goff for appointment to the Riley Purgatory Bluff Creek Watershed District Board by the Carver County Board." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The City of Chanhassen solicited applications to serve on the RPBCWD. The city received six applications and invited all candidates to interview during the work session on May 13, 2024. At the same work session, the City Council discussed and came to a consensus to recommend Bonnie Nelson and also support Andrew Aller and Edward Goff for appointment by the Carver County Board of Commissioners. BACKGROUND Please see attached for the staff report from the June 4, 2024 Carver County Board of Commissioners meeting. The appointment was postponed to June 18, 2024. Also attached is a letter from an applicant to the Carver County Board. 117 DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Chanhassen Staff Report May 13, 2024 Carver County Agenda item Letter to Carver County Commissioners Reappointment Process 118 City Council Item May 13, 2024 Item Interviews - Riley Purgatory Bluff Creek Watershed Board of Managers File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Interview and recommend candidates for appointment by the Carver County Board. Motion Type N/A Strategic Priority N/A SUMMARY The City Council will interview candidates that have applied for the Riley Purgatory Bluff Creek Watershed District Board of Managers in the typical group interview format at 5:30 p.m. The City Council will reccomend three candidates; one will be appointed by the Carver County Board of Commissioners. Position term: August 1, 2024 - July 31, 2027 (three years). BACKGROUND Watershed districts are special units of local government that conserve natural resources through various means as laid out in their watershed management plans. The plans are updated every 10 years and identify water related problems, possible solutions, objectives, and proposed projects of the watershed district. Watershed districts are led by a board of managers and water resource professionals who frequently collaborate with local communities to achieve water resource objectives. 119 DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 120 121 Larry A. Koch 471 Bighorn Drive Chanhassen, MN 55317 612-210-5001 lakpa471@gmail.com 06/03/24 Carver County Commissioners Carver County offices Re: Appointment of managers to the Riley Purgatory Bluff Creek watershed District Dear Commissioners, I am writing regarding the upcoming appointment of managers to the Riley Purgatory Bluff Creek Watershed District (District). As you may know, my current term as a manager of the District comes to an end on July 31, 2024. In addition, the term of Jill Crafton, another manager of the District, also expires on July 31, 2024. Request for reappointment. I applied for reappointment in response to the County’s published notice. For the reasons set forth below, I request that the Carver County Commissioners reappoint me as a manager of the District not withstanding any list of nominees provided by Chanhassen. As I stated in my application, I have served as a manager of the District for a period of six years. Prior to serving as a manager, I served on the District’s statutory Citizen’s Advisory Committee. Given my experience, my background in science as well as my training and experience dealing with environmental issues as a lawyer, I believe I am the most qualified candidate for appointment as the manager by the Carver County Commissioners. Neither you nor the Hennepin County Commissioners are required to appoint managers from the list submitted by Chanhassen. I understand that the City of Chanhassen may have submitted a list of three individuals as nominees for the Carver County Commissioners to consider for appointment as the manager to fill the position I now hold. For the reasons stated below, it is my view that the list, if any, submitted by Chanhassen is not binding on the Carver County Commissioners and therefore, the Carver County Commissioners are free to appoint anyone of the individuals who applied to the Carver County Commissioners for appointment as a manager of the District. 122 Carver County Commissioners June 3, 2024 Page 2 Chanhassen did not submit a list of 6 managers as required by law. It is my understanding that the City of Chanhassen may have nominated three persons as candidates to fill the two up and coming terms of managers on the board of managers of the District. Minnesota Statutes§ 103D.311 Subd. 3(a) provides that, “[i]f the district is wholly within the metropolitan area, the county commissioners shall appoint managers from a list of persons nominated jointly or separately by the towns and municipalities within the district. The list must contain at least three nominees for each manager’s position to be filled.” (Emphasis added) The District lies wholly within the Metropolitan area. Chanhassen lies within the District and partly within Carver and Hennepin Counties. Since Chanhassen has territory within both Carver and Hennepin Counties, Chanhassen has a say in the appointment of managers to the District’s board of managers. Since there are two manger positions to be filled (the position held by me and the position currently held by Jill Crafton), and since Chanhassen lies within Hennepin and Carver Counties neither Carver nor Hennepin county are required to choose from the list submitted by Chanhassen as that list contains only 3 names and not the required 6 names.1 Chanhassen did not submit six names and as a result the list submitted by Chanhassen is not binding on either Carver or Hennepin County. Chanhassen failed to submit its list at least 60 days before the end of my and Crafton’s term. Furthermore, Minnesota statutes§ 103D.311 Subd. 3(a) provides that “[t]he list must be submitted to the county boards affected by the watershed district at least 60 days before the manager’s term of office expires.” (Emphasis added). To my knowledge, no list was submitted by Chanhassen to Hennepin County as required by the statute. Thus, Chanhassen has failed to satisfy a second requirement of Minnesota statutes§ 103D.311 Subd. 3(a). Again, as a result, the list submitted by Chanhassen is not binding on Carver County or Hennepin County. Because Chanhassen has failed to satisfy the two of the requirements of Minnesota statutes§ 103D.311 Subd. 3(a), the Carver County Commissioners are not required to fill the open managers position from the list submitted by Chanhassen and is free to fill the manager positions from eligible persons residing in the watershed district as set forth in Minnesota Statute § 103D.311, Subd. 3(b) who have applied for the position in response to Carver Counties and Hennepin Counties published notices. 1 Minnesota Statutes §103D.311, Subd. 3(b) which states that “[i]f the list [of six candidates] is not submitted 60 days before the managers’ terms of office expire, the county commissioners must appoint managers from eligible persons residing in the watershed district.” (Emphasis added). Note that the statute refers to the “managers” in the plural. Because Chanhassen submitted only three names, neither Carver County nor the Hennepin County Commissioners are required to appoint managers from the list. 123 Carver County Commissioners June 3, 2024 Page 3 Chanhassen did not officially approve a list of nominees. Besides the fact that the list submitted by the city of Chanhassen contained only three individuals and not the 6 names required by law, it is my understanding that the City of Chanhassen failed to properly notice the Work Session at which applicants for nomination by city were to be interviewed. The Chanhassen website regarding upcoming events mentioned only the City Council meeting scheduled for 7 pm on May 13, 2024. It did not reference any “Work Session.” The agenda for the City Council meeting did not list the approval of nominees to a list as an item of business. On information and belief, it is my understanding that the City of Chanhassen failed to take official action to create and submit the list of nominees to Carver County and to Hennepin County as required by the statute. Consequently, it is my view that the list submitted by the City of Chanhassen is null and void and of no affect and need not be considered by the Carver County or Hennepin County Commissioners. The law does not authorize either Carver or Hennepin to appoint any particular number of manager. Finally, I note that I did not find any provision of state law that states that Hennepin County choses 4 managers and Carver one manager. The only statute I found that might apply is Minnesota Statue § 103D.301 which provides that the managers must be “distributed by residence among the counties affected by the watershed district. “ It does not specify that any particular county has the authority to appoint any particular number of managers, only that the managers are to be distributed among the counties by residence, whatever that means. Even if this statute is interpreted to allow a particular county to appoint a particular number of managers, this statute was recently revised by the 2024 Minnesota legislation to include two additional factors namely, tax capacity and land area. How these factors are to be applied is not addressed by the revisions to the statute. 2 As a result, it is unknown how the managers positions are to be distributed among the counties. Given this uncertainty I ask that you appoint me to one of the manager positions open to appointment beginning August 1, 2024. Summary. As stated above, it is my position that both Carver County and Hennepin County are free to appoint any applicants for the two manager positions beginning August 1, 2024 without regard to any list submitted by the City of Chanhassen. Based on my more than 8 2 “Managers of a watershed district entirely within the metropolitan area must be appointed to fairly represent the various hydrologic areas within the watershed district by residents of the manager appointed.” And Minnesota statutes§ 103D.301Subd. 1, which provides that “If more than one county is affected by a watershed district, the board must provide that managers are distributed by residence among the counties affected by the watershed district and in consideration of the counties' portion of the land area and net tax capacity of the watershed.” [Emphasis added-is language added by the 2024 Minnesota legislature – see below.] It is unclear what was intended by the amendment. 124 Carver County Commissioners June 3, 2024 Page 4 years of participation in the work of the District as well as my scientific and legal training, I believe that I am the best qualified candidate for appointment as a manager of the District. I ask that you reappoint me as a manager of the District so that I may continue to serve all residents within the District especially those residents living within Carver County. I look forward to serving for another three years as a manager of the District. Sincerely, Larry A. Koch, J.D., L.L.M. 125 City Council Item June 10, 2024 Item Joint Powers Agreement for Building Inspections Services Required for State Delegated Projects. File No.Item No: D.10 Agenda Section CONSENT AGENDA Prepared By Andrew Heger, Fire Chief Reviewed By SUGGESTED ACTION Enter into a Joint Powers Agreement with the Cities of Chaska and Victoria to provide building inspection services related to state delegated projects. Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY BACKGROUND The State of Minnesota reserves the authority to conduct inspections of public buildings and state- licensed buildings unless a delegation agreement is established, delegating this specific responsibility to the local municipality. This delegation is assigned to certified individual Building Officials, who meet the state's requirements for delegation, rather than to the municipality itself. Presently, the Building Officials for the cities of Chanhassen, Chaska, and Victoria have been granted such delegations by the state. The state prefers that each municipality has two Delegated Building Officials with the capability of inspecting public buildings and state-licensed buildings. Currently, in the absence of the Delegated Building Official, there will not be anyone on staff to conduct the required inspections. For example, should the Chanhassen Building Official take a week-long vacation, inspections related to public buildings or state-licensed buildings within the City of Chanhassen would be paused, resulting in 126 unnecessary delays in customer service until the Building Official returns. To mitigate this issue, the Building Officials for the three cities have coordinated with the state to list each other as alternates for inspection services in the respective cities. This arrangement permits, for instance, the Chaska Building Official to conduct inspections in the City of Chanhassen during the Chanhassen Building Official's absence. The State of Minnesota has endorsed this agreement. This practice ensures the provision of the highest level of customer service is maintained at all times. The attached Joint Powers Agreement formalizes the agreement among the three communities concerning these inspection services. Chanhassen City Attorney McDowell Poehler has reviewed the agreement and provided input into the final document. DISCUSSION BUDGET The agreement specifies a flat fee of $100 per hour for any inspection services performed under this agreement, with a 1-hour minimum charge, when providing those services to one of the other parties. RECOMMENDATION Enter into a Joint Powers Agreement with the Cities of Chaska and Victoria to provide building inspection services related to state delegated projects. ATTACHMENTS JPA State Delegated Projects 127 1 Joint Powers and Mutual Aid Agreement JOINT POWERS AND MUTUAL AID AGREEMENT This Joint Powers and Mutual Aid Agreement (the “Agreement”) is made between the City of Chaska, Minnesota (“Chaska”), a Minnesota municipal corporation, the City of Chanhassen, Minnesota (“Chanhassen”) a Minnesota municipal corporation, and the City of Victoria, Minnesota (“Victoria”) a Minnesota municipal corporation (each, individually, a “Party” and together, the “Parties”). The purpose of this Agreement is to set terms by which the building officials of the Parties may assist one another in completing their respective duties as building inspectors. RECITALS WHEREAS the Parties are each statutory cities existing under the laws of the State of Minnesota, whose powers to enforce the Minnesota State Building Code (the “Building Code”) are identical except for the territorial limits within which they may be exercised; and WHEREAS, the Parties each independently elected to adopt by ordinance and enforce the Building Code pursuant to Minnesota Statutes Section 326B.121; and WHEREAS, each of the Parties employs one code official who inspects structures and construction projects within the City to ensure compliance with the Building Code for delegated state building projects; and WHEREAS, on occasion one of the Parties’ code officials may not be available to conduct a building inspection on a delegated state building project within that Party’s municipal boundaries when required by the Building Code; and WHEREAS, because of the uniformity provided by the Building Code, each of the Parties’ building officials are equally qualified and prepared to make inspections under the Building Code; and WHEREAS, under Minnesota Statutes Section 471.59 and 326B.121 Subd.2(f), the Parties may contract with one another to jointly and cooperatively exercise their common power to enforce the Building Code; NOW THEREFORE, it is agreed that the Parties may mutually aid one another and provide building inspection services on the other’s behalf on the following terms: 1. Each Party, through their respective code officials, shall be primarily responsible for performing building inspections within their own municipal boundaries; 2. When one of the Parties’ code officials is, for whatever reason, unavailable to perform their duties, that Party may request that another Party’s code official perform building inspections for delegated state building projects during the time when the requesting Party’s code official is unavailable. 3. The building official of the Party receiving the request may perform the requested inspection on behalf of the Party requesting assistance and shall apply the building code as adopted in the receiving Party’s City Code. 4. Nothing in this Agreement requires a Party to perform building inspections for the other or to make their building official available to cover for another Party’s building official. 5. A Party whose building official performs inspections for the other shall be reimbursed by the Party requesting the inspection at a rate of $100 per hour with a 1 hour minimum for each inspection performed under this Agreement. 128 2 Joint Powers and Mutual Aid Agreement 6. A Party’s building official who performs an inspection at the request of another Party shall make a record of the inspection and submit that record to the requesting Party for reimbursement. 7. The Parties’ building officials are empowered and authorized to communicate with one another to coordinate the mutual aid contemplated by this Agreement, including sharing information and forms necessary so that another Party’s building official can provide coverage under this Agreement as efficiently as possible. 8. Each Party shall be liable for its own acts under this Agreement, including the acts of its building official performing an inspection in another Party’s municipal boundaries pursuant to a request for coverage under this Agreement. This Agreement shall not be construed to create an employer-employee relationship between a requesting Party and another Party’s code official who performs an inspection within the requesting Party’s municipal boundaries. Each Party shall remain responsible for its own code officials regardless of whether the code official is acting within the Party’s own municipal boundaries or in another Party’s boundaries, and shall remain responsible for all employer’s responsibilities including, without limitation, for payment of wages, employment benefits, and workers’ compensation insurance coverage. Each Party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The Parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a and that the total liability for the Parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a).__ 9. This Agreement shall be effective as of the date of the last signature on the Agreement and shall continue until any Party provides 30 days’ notice that it will withdraw from the Agreement. The remaining Parties shall remain bound by the Agreement unless they provide the other remaining Party that they will withdraw from the Agreement. 10. Any property acquired to accomplish this Agreement shall be returned to the Parties in proportion to their contribution to the property’s acquisition. Upon termination, any and all records or property of the respective Parties will be returned to the appropriate Party. 11. All data collected, created, received, maintained, or disseminated, in any form, for any purposes because of this Agreement is governed by the Minnesota Government Data Practices Act (Minn.Stat.Chap.13 and related statutes), as amended, the Minnesota Rules implementing such Act, as amended, as well as Federal Regulations on data privacy. The person responsible for release of all data under this Agreement shall be identified by each party. (Signature Pages Follow) 129 3 Joint Powers and Mutual Aid Agreement Signature Page for the City of Chaska ________________________Date:____________ Mark Windschitl, its Mayor ________________________Date:____________ Matt Podhradsky, its City Administrator 130 4 Joint Powers and Mutual Aid Agreement Signature Page for the City of Victoria ________________________Date:____________ Deb McMillan, its Mayor ________________________Date:____________ Claudia Ettesvold, its City Clerk 131 5 Joint Powers and Mutual Aid Agreement Signature Page for the City of Chanhassen ________________________Date:____________ Elise Ryan, its Mayor ________________________Date:____________ Laurie Hokkanen, its City Manager 132 City Council Item June 10, 2024 Item Joint Powers Agreement with Carver County for Data Access File No.Item No: D.11 Agenda Section CONSENT AGENDA Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Approve entering into a Joint Powers Agreement with Carver County for Data Access. Motion Type Simple Majority Vote of members present Strategic Priority Communications SUMMARY Approval of this agreement will provide access to the radio channel known as the “LE Main” for fire command staff and frontline apparatus radios when Carver County moves to encryption. This important access, which responders have available to them today, will maintain a high level of interoperability and situational awareness for fire responders. BACKGROUND The Carver County Sheriff's Office intends to convert to encrypted radios this summer. Used for highly secure and sensitive communications, the use of encrypted radios prevents private data from being distributed to the general public and to other personnel that don’t have a reasonable operational use for the information. The Carver County Sheriff's Office and cities in Carver County have worked together to develop an agreement on the management and operation of encrypted radio communications. The Joint Powers Agreement (JPA) establishes rules and regulations for Fire Department personnel that would have operational access to the encrypted radio frequency used by the Carver County Sheriff’s 133 Office. The proposed JPA primarily identifies operational duties and responsibilities of users, a process for the distribution of encrypted radios, management of the associated data, and a general indemnification provision. The agreement reinforces many of the provisions contained in state statute. The agreement was drafted by the Carver County's Attorney's office with review and input from the City Attorney. DISCUSSION BUDGET The agreement itself does not incur any costs. There will be future charges for adding the encryption key to fire radios; the city has an assigned fund balance reserved for this project. Approval of the expenditure will be on a future agenda. RECOMMENDATION ATTACHMENTS Joint Powers - Data Access with Chanhassen (4.3.24) 134  JOINT POWERS AGREEMENT FOR DATA ACCESS THIS JOINT POWERS AGREEMENT, entered into by and between CARVER COUNTY, through the Office of the Carver County Sheriff, hereinafter referred to as “County,” and the CITY OF CHANHASSEN, hereinafter referred to as “City,” both parties being governmental and political subdivisions of the State of Minnesota. RECITALS WHEREAS, both County and City employ emergency response providers for the purpose of maintaining law and order as well as providing for the safety and welfare within their respective jurisdictions in part by providing emergency response service, including law enforcement and fire service to their respective citizens; and WHEREAS, the emergency response providers of both the County and City are vested with powers appropriate to accomplish these purposes and are permitted to exchange information pursuant to the provisions of Minn. Stat. Section 13.82; and WHEREAS, the County, in order to fulfill its public safety mission, protect private data and better protect members of the community involved with an emergency, as well as responding to an emergency, has implemented a system of encrypted radio communications to be utilized during public safety operations; and WHEREAS, the City may benefit during an emergency if they were provided access to monitor the encrypted law enforcement communication; and WHEREAS, both the County and City are desirous of having their respective emergency response officials, including but not limited to, law enforcement and firefighters provide their services beyond their respective jurisdictions for the purpose of providing more efficient and safer assistance in emergency situations, and to enforce the statutes and ordinances enacted by the State of Minnesota and ordained by the County and City, respectively; 135 NOW, THEREFORE, the County and City, pursuant to the authority contained in Minnesota statutes, Section 471.59, commonly known as the Joint Powers Act, in order to accomplish the foregoing purposes, agree as follows: 1. DUTIES OF THE COUNTY The County shall provide to the City law enforcement main access for city- designated personnel and city-designated front-line apparatus at no cost to the City. The County shall, at no cost to the City, program the City’s applicable and suitable emergency communication equipment. The County shall maintain oversight of the emergency communication system. 2. DUTIES OF THE CITY City shall prepare and submit a request for access to the law enforcement main talk-group. The request shall identify the radio to receive an encryption key, the names and positions of personnel having access to the radio, and a narrative describing the organizational need for access to the talk-group. City shall ensure the encrypted data is used and maintained in accordance with Minn. Stat. § 13 and only used to facilitate its public safety mission. The City shall only allow access to the encrypted data to those employees that have successfully completed City provided Level I Security Awareness Training. The Level I Security Awareness Training must be approved by the County. The City shall ensure its employees, agents, etc. shall only have access to the encrypted data while engaged in duties reasonably requiring access to the encrypted data. The City shall also establish and maintain organizational policies prohibiting unauthorized access or use of not public data and prohibiting “talk-group parking.”1 which the County shall have the right to review and require changes. 1Talk-group parking is defined as selecting a talk-group (by choosing it as the transmit channel on a radio) for which one has no reasonable need to monitor. This does not prohibit including an authorized talk-group from inclusion in a scan list while the radio is legitimately affiliated with another talk-group. 136 3. NO LIABILITY FOR LACK OF ACCESS It is expressly understood that the County shall not be, in any way, liable for any claim based upon a failure for any reason of the County to provide access to the encrypted communication. 4. COMMUNICATIONS The City shall have access to the law enforcement main to support its public safety mission. The County shall have the right to designate any other radio Talk Group that may be accessed or monitored by City personnel. The County shall have the sole right to decide when and how to maintain, update, repair and improve the communication equipment. The City will cooperate in providing access to city-owned equipment for the purpose of such maintenance, update, repair or reprogramming 5. NO PAYMENT TO ASSISTING JURISDICTION OR OFFICERS Neither the County nor City shall be responsible or liable for the payment of wages or other renumeration to the other party or to the other party’s employee(s), agents or contractors. 6. INDEMNIFICATION Each Party agrees that it will be responsible for the acts or omissions of its officials, agents, and employees, and the results thereof, in carrying out the terms of this Agreement, to the extent authorized by law and shall not be responsible for the acts/omissions of the other Party and the results thereof. For purposes of determining total liability for damages, the participating governmental units are considered to be a single governmental unit, the total liability of which shall not exceed the limits for a single governmental unit as provided in Minn. Statutes, Section 466.04, Subd. 1. 137 Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials, agents, and employees, from any liability, loss, or damages the other Party may suffer or incur as the result of demands, claims, judgments, or cost arising out of or caused by the indemnifying Party’s negligence in the performance of its respective obligations under this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions by statute or common law. For liability, loss, costs, damages, expenses, and/or claims arising from misuse of the communication equipment, liability shall be apportioned entirely to the party responsible for the liability, loss, costs, damages, expenses, and/or claims. If the County and City, working jointly, are unable to determine which party caused the liability, loss, costs, damages, expenses, and/or claims, the parties shall divide the liability evenly. It is further agreed that the County’s liability shall be limited by the provisions of Minnesota Statute § 466 and/or other applicable law. 7. DURATION This Agreement shall remain in full force and effect until it shall be terminated in the manner provided herein. 8. VIOLATIONS Both parties shall promptly report any violations or misuse of the data to the other party. Additionally, any violation of the use of the data in accordance with Minn. Stat § 13, Level I Security Awareness training, or established policies shall be immediately addressed by the employing party. 138 9. NOTICES Representatives for each of the parties to this Agreement are as listed below: CITY County/Division City of Chanhassen Office of the Carver County Sheriff 7700 Market Blvd 606 E 4th Street, Chaska Mn 55318 Chanhassen, MN 55317 952-361-1231 952-227-1119 jkamerud@co.carver.mn.us Attn: City Manager lhokkanen@chanhassenmn.gov 10. TERMINATION This Agreement may be terminated by either party upon thirty (30) days’ written notice to the other party. Such notice shall be delivered to the other party’s representative in Section 9 of this agreement. Nothing in this contract shall be construed as prohibiting the County from suspending access to the encrypted communication, at any time, for any period of time, with or without notice, if the County determines that suspension better protects data subject privacy, operational integrity, or serves the delivery of emergency response services. Likewise, this agreement shall be terminated should the County be advised by a competent authority to terminate the data sharing agreement. IN WITNESS WHEREOF, the County and City have hereunto set their hands and seals this _______ day of _____________, 20__. [Remainder of page is intentionally left blank. Signatures pages to follow.] 139 CITY OF CHANHASSEN ___________________________________ Elise Ryan, Mayor Date:_______________________________ Attest: __________________________________ Laurie Hokkanen, City Manager Date:_____________________________ 140 COUNTY OF CARVER BY: _____________________________ Chair, County Board BY:_____________________________ Sheriff ATTEST: _________________________________ ________________, County Administrator Approved as to Form: __________________________________ County Attorney Date:______________________________ 141 City Council Item June 10, 2024 Item Approve an Encroachment Agreement between City of Chanhassen and Elizabeth V. Lewis and Daniel N. Lewis File No.N/A Item No: D.12 Agenda Section CONSENT AGENDA Prepared By Stacy Osen, Administrative Support Specialist Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council approves an encroachment agreement allowing Elizabeth V. Lewis and Daniel N. Lewis to to keep a retaining wall previously constructed and installed on the subject property that encroaches into the city's easement area at 675 Pleasant View Road." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY N/A BACKGROUND The property owners of 675 Pleasant View Road (Elizabeth V. Lewis and Daniel N. Lewis) desire to keep a retaining wall located on the subject property. Their property is legally described in Exhibit A. This fence will encroach into the city's easement areas, and therefore are requesting an encroachment agreement (EA). DISCUSSION The attached EA was drafted by the City Attorney's office and is signed by the property owner. Upon 142 city approval and execution, the EA will be recorded against the property. BUDGET N/A RECOMMENDATION Staff recommends City Council approve the Encroachment Agreement. ATTACHMENTS 675 Pleasant View Rd -EA 143 (reserved for recordins information) ENCROACHMENT AGREEMENT AGREEMENT made air 3& day of t{t AY 2024, by and between the CITY OF CHAI\HASSEN, a Minnesota municipal corporation ("City"), and ELIZABETH V. LEWIS and DAI\IIEL N. LEWIS, married to each other ("Owners'). 1. BACKGRO[IND. Owners are the fee owners of certain real property located in the City of Chanhassen, County of Carver, State of Minnesota" legally described on Exhibit "A" attached hereto, with a street address of 675 Pleasant View Roa4 ChanhasserU Minnesota 55317 ("Subject Property"). The City owns easements for drainage and utility purposes over portions of the Subject Property ('Easement Areas"). A retaining wall was previously constructed and installed on the Subject Property and the Owners desire to keep the retaining wall located on the Subject Property which encroaches on the Crty's Ease,ment Areas as depicted on the sketch attached hereto as Exhibit ..Btr. 2. ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment on its Easement Areas for the existing retaining wall, subject to the conditions set forttr in this Agreement. Further conditions of encroachment approval are il; follows: 23 I 045v I 144 The City shall have noresponsibilitytomaintainorrepairthe retaining wall locatedwithin the Easement Areas. The retaining wall located on the Subject Property must not impact or increase water drainage on the abutting properties or cause any adverse drainage patterns or erosion to the abutting properties. The Owners, their heirs, successors and assigns, are fully responsible and liable for any and all damage caused to the retaining wall because of it being constructed in the City's Easement Areas. The Owners of the Subject Property will own and maintain the retaining wall. Further, Owners agree that the retaining wall was constructed consistent with all applicable federal, state and local laws and regulations. 3. HOLD IIARMLESS AI\ID II\DEMI\ilTY. In consideration of being allowed to encroach in the Easement Areas, the Owners, for themselves, their heirs and assigns, hereby agree to indemnify and hold the City harmless from any damage caused to the Subject Property, including the retaining wall located in the Easement Areas, caused in whole or in part by the encroachment into the Easement Areas. 4. TERMINATION OF AGREEMEI{T. The City may, at its sole discretion, terminate this agreement at any time if the City needs to occupy the Easement fueas by giving the then owner of the Subject Property thirly (30) day advance written notice. The owner of the Subject Property may be requiredto removethe retaining wall if it is deemed necessary by the City in order to exercise the purpose of the Easement Areas. If the owner fails to do so, the City may remove the retaining wall and charge the cost of removal back to the owner for reimbursement. No notice under this paragraph shall be required in the event of an emergency condition determined solely by the City and the Agreement may then be terminated immediately- 5. RECORDING. This Agreement shall run withthe land and shall be recorded against the title to the Subject ProPertY. (Remainder of poge intentionally lefi blank S ignature pages foll ow.) o a a a 23 1045v I 145 CITY OF CHANHASSEN By (SEAL)Elise Ryaq Mayor And Laurie Hokkanen, City Manager STATE OF MINNESOTA COUNTY OF CARVER The foregoing instrument was acknowledged before me this day of 2024, by Elise Ryan and by Laurie Hokkanen, respectively the Mayor and City Manager of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public ) )ss. ) 23lM5vl 146 PROPERTY OW}IERS: V. Lewis Daniel N. Lewis STATE OF MINNESOTA ) COUNTY Of Cor',rrg^, ltt' The foregoing instrument was acknowledged before me this E day of$Aq^r -,2024, by Elizabeth V. Lewis, spouse to Daniel N. Lewis. U Notary Public STATE OF MINNESOTA ) couNTY or Q.an ceyr ]tt' The foregoing instrument was acknowledged before me this -LlL* Uu, of 2024,by Daniel N. Lewis, spouse to Elizabeth V. Lewis. Notary Public DRAFTED BY: CAMPBELL KNUTSON, Prufessio nal Ass o ctatio n Grand Oak Ofiice Center I 860 Blue Gentian Roa4 Suite 290 Eagan, Minnesota 55121 Telephone: (65 1 ) 452-5000 AMP/mkl ffi MEREDITH I.ANGI,EY NOTARY PU BUC . MINNESOTA MY COMMISSION EPIRES 016128 ffi MEREDITH LANGIEY NOTARY PUBUC . MINNESOTA MY COMMISSION EPIRES ()1RM8 23 I 045v I Q*/L: 147 EXHIBIT ''A'' Legal Description: That part of Tract A and Tract B, REGISTERED LAND SURVEY NUMBER 22, which lies southwesterly of a line, and its southeasterly extension, said line being described as: Commencing at the westerlymost comer of said Tract B; thence on an assumed bearing ofNorlh 70 degrees 54 minutes 00 seconds East along the northwesterly line of said Tract B a distance of 97.14 feet to the point of beginning of the line to be described; thence South 25 degrees 51 minutes 17 seconds East to the shore of Lotus Lake and there terminating. AND An undivided one-third in and to that part of Tract D, REGISTERED LAND SURVEY NO. 18, Carver County, Minnesota lying: (i) easterly if the following described line: Commencing at the most westerly comer of Tract A, REGISTERED LAND SURVEY NO. 18; thence North 70 degrees 54 minutes 00 seconds East an assumed bearing along the northwesterly line of said Tract A a distance of 150.00 feet to its intersection with Tract D, REGISTERED LAND SURVEY NO. 18 and the point of beginning of the line to be described; thence South 28 degrees 36 minutes 38 seconds East a distance of 78.90 feet, more or less, to the most westerly corner of Tract B, REGISTERED LAND SURVEY NO. l8 and there terminating. and (ii) lying northerly of a line beginning at the northeast corner of Tract B, said REGISTERED LAND SURVEY NO. l8; thence South 70 degrees 54 minutes West assumed bearing along the northerly line of said Tract B and its extension. 231045v1 148 EXHIBIT ''B'' 675 PLEASANT VIEW ENCROACHMENT AGREEMENT SKETCH NOIES 1) WAI II^TERIAL lS STACXED BOt LoERS 2) 27 SOUARE FEEI OF W lr UES VrrftlN EASEyEXT 5) DAIE OF l',cSI nELDwORK, 5-7-?021 !E!EE-Iolo SICNED CE(flFICATION : I haraby ccrtify thot this 3urv.y, plon, or roport wo! proporod b, mc or undcr mY dirEct supcrvision ond thot I om o duly Uccnsrd Lond Survclor undcr th. low! ot thc atot. of llinnaEoto. dp o {(d +rr>d ?16 6 I I T--f&* 6T.DB UALI d'orw 69itD: H-2o24,.pa r 20r.ot2 SGraE t'-lo EfT VaN Nesre SunvevtNc PRoFESSIoNAL SUfiVEYING SERVICES 3A+5 40IH AVE. SO{,IH, ui0tE POUS UN 5ttao5 (952) 666-Jo55 va{NEsrEsuilEr o.co|r 231045v1 J rEJ. L llt lld., JV S s ood I 149 City Council Item June 10, 2024 Item Approve an Encroachment Agreement between City of Chanhassen and Doreen C. Beckman File No.N/A Item No: D.13 Agenda Section CONSENT AGENDA Prepared By Stacy Osen, Administrative Support Specialist Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council approves an encroachment agreement allowing Doreen C. Beckman to construct and install a fence on the subject property that encroaches into the city's easement area at 791 Lake Susan Hills Drive." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY N/A BACKGROUND The property owner of 791 Lake Susan Hills Drive (Doreen C. Beckman) desires to construct and install a fence located on the subject property. The property is legally described in Exhibit A. This fence will encroach into the city's easement areas, and therefore is requesting an encroachment agreement (EA). DISCUSSION The attached EA was drafted by the City Attorney's office and is signed by the property owner. Upon 150 city approval and execution, the EA will be recorded against the property. BUDGET N/A RECOMMENDATION Staff recommends City Council approve the Encroachment Agreement. ATTACHMENTS 791 Lake Susan Hills Dr 6.10.24 151 152 153 154 155 156 157 City Council Item June 10, 2024 Item Approve Contract for Annual Sanitary and Storm Sewer Televising with American Environmental File No.2025-04 Item No: D.14 Agenda Section CONSENT AGENDA Prepared By Erik Henricksen, Project Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council approves a contract for Sanitary and Storm Sewer Televising Project No. 25-04 with American Environmental for a not-to-exceed amount of $48,570.23." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY BACKGROUND DISCUSSION The Metropolitan Council Environmental Services (MCES) is currently monitoring sanitary sewer flow from each city to determine the amount of Inflow and Infiltration (I/I) to MCES' treatment plants. If the city exceeds the allowance set by MCES, the city will be surcharged a fee based on the amount of flow above the allowed amount. This project will help reduce I/I from entering the sanitary sewer system; however, a portion of televising will be conducted in order to identify any storm sewer improvements for upcoming roadway projects. 158 The project will assist staff in locating inflows and other contributors to I/I in the city's sanitary sewer system along with identifying failing storm sewer infrastructure to be replaced with upcoming road improvements. Sanitary sewer televising consists of cleaning out the sanitary sewer and recording video of the lengths of pipe in the project area. Storm sewer televising will only consist of cleaning operations when the pipe has sufficient debris that inhibits the camera from continuing down the line being inspected. The contractor will report the deficiencies observed during the video examination of the pipes. The City of Chanhassen put out a request for quotes to seven contractors on April 19, 2024. Four quotes were received. Quotes were reviewed based on the total amount for mobilization, sanitary sewer televising and cleaning, and storm sewer televising. Based on the unit prices from the quotes received, staff finds the quotes to be reasonable given the work to be completed. The low bidder, American Environmental, has completed similar work in Chanhassen for private developers in association with public improvements and their work was acceptable. Contractor Quote American Environmental*$44.154.75 Pipe Services Corporation $49,350.96 Empire Pipe Services $69,470.60 HK Solutions $82,880.37 *Low Bidder BUDGET Funding for this work has been budgeted for in the Capital Improvement Plan (CIP), Project SS-012, and Project ST-012. $32,247.25 of the funding will come from SS-012 for the portion of sanitary sewer televising and cleaning associated with the contract, and $8,827.50 of the funding will come from ST- 012 for the portion of the storm sewer televising. Staff is proposing a not-to-exceed contract for 110% of the low bid, or $48,570.23, in the event unexpected emergency services or quantity overruns are required. RECOMMENDATION Staff recommends approving the sewer televising contract. ATTACHMENTS 2025 Televising Areas American Environmental - Quote 2025-04 FORM OF AGREEMENT SS-012 ST-012 159 160 161 162 163 164 165 166 167 168 169 170 April 24, 2024 American Environmental, LLc American Environmental LLC P r o j e c t B i d Erik Henricksen, PE Project Engineer CITY OF CHANHASSEN PH. 952.227.1165 FX. 952.227.1170 www.ChanhassenMN.gov Chanhassen 2024 Sanitary and storm sewer cleaning and Televising project Sanitary sewer: ROW cleaning and Televising 15,787’ @ $ 1.75= $ 27,627.25 Easement Cleaning and Televising 1,540’ @ $ 3.00 = $ 4,620.00 Sanitary Total $ 32,247.25 Storm sewer: ROW Televising 5,105’ @ $ 1.50 = $ 7,657.50 ROW Cleaning if needed $ 5.50 per ft Easement Televising 1,540’ @ $2.00 = $ 3,080.00 Easement Cleaning if needed @ $ 6.50 per ft. Storm total $ 10,737.50 Culverts Televising 234’ @ $ 5.00 = $ 1,170.00 Culvert Cleaning if needed $ 5.00 per ft. Tony Traxler 4.24.24 3086 Walden Drive Chaska, MN 55318 Phone (612) 226-0516 Email: Midwesttony81@aol.com 171 1 175881v1 FORM OF AGREEMENT BETWEEN CITY OF CHANHASSEN AND CONTRACTOR FOR 2025 SANITARY SEWER I&I PROJECT NO 25-04 THIS AGREEMENT, made this _____ day of _____________, 20____, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (“Owner”) and AMERICAN ENVIRONMENTAL, LLC, a Minnesota limited liability company (“Contractor”). Owner and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1.CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents”, all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Agreement; B.Request for Quote dated April 19, 2024; C.City of Chanhassen General Conditions of the Construction Contract; D.2024 Sanitary and Storm Sewer Construction Specifications – Section 19.00. E.Quote/Bid dated April 24, 2024. In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document “A” having the first priority and Contract Document “E” having the last priority. 2.OBLIGATIONS OF THE CONTRACTOR. The contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. This contract may be terminated by the City at any time upon discovery by the City that the Contractor or any of its subcontractors has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. §16C.285, Subdivision 3, the Responsible Contractor statute. 3.CONTRACT PRICE. Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amount of Forty Eight Thousand Five Hundred Seventy Dollars and 23/100 ($48,570.23). 4.PAYMENT PROCEDURES. A.Contractor shall submit Applications for Payment. Applications for Payment will be processed by Engineer as provided in the General Conditions. 172 2 175881v1 B.Progress Payments; Retainage. Owner shall make 95% progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the Work. C.Payments to Subcontractor. (1)Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1 ½ percent per month or any part of a month to the Subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2)Form IC-134 (attached) required from general contractor. Minn. Stat. § 290.92 requires that the City of Chanhassen obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D.Final Payment. Upon final completion of the Work, Owner shall pay the remainder of the Contract Price as recommended by Engineer. 5.COMPLETION DATE/LIQUIDATED DAMAGES. A.The Work associated with the Project must be completed and ready for final payment in accordance with the General Conditions by August 14, 2024 B.Contract and Owner recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 5.A. above, plus any extensions thereof allowed. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a 173 3 175881v1 penalty), Contractor shall pay Owner $400.00 for each calendar day that expires after the time specified in Paragraph 5.A. for Completion until the Work is complete. Daily costs are based on MnDOT Table 1807.1-1, "Schedule of Liquidated Damages as follows: TABLE 1807.1-1 SCHEDULE OF LIQUIDATED DAMAGES Original Contract Amount Charge Per Cal. Day, ($) From More Than ($)To and Including ($) 0 25,000 300 25,000 100,000 400 100,000 500,000 900 500,000 1,000,000 1,200 1,000,000 2,000,000 1,500 2,000,000 5,000,000 2,500 5,000,000 10,000,000 3,000 10,000,000 ---3,500 6.CONTRACTOR’S REPRESENTATIONS. A.Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B.Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C.Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D.Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the site. E.Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which 174 4 175881v1 may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F.Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G.Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H.Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I.Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. J.The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K.Subcontracts: (1)Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the Owner the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Owner. (2)The Contractor is responsible to the Owner for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. 175 5 175881v1 (3)The Contract Documents shall not be construed as creating any contractual relation between the Owner, the Engineer, and any Subcontractor. (4)The Contractor shall bind every Subcontractor by the terms of the Contract Documents. 7.WORKER’S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. 8.COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured on a primary and non- contributory basis. The Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury:$2,000,000 each occurrence $2,000,000 aggregate products and completed operations Property Damage:$2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the contract): Bodily Injury:$2,000,000 each occurrence Property Damage:$2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury:$2,000,000 each occurrence $2,000,000 each accident Property Damage:$2,000,000 each occurrence 9. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the quote shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 176 6 175881v1 10.INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 11.MISCELLANEOUS. A.Terms used in this Agreement have the meanings stated in the General Conditions. B.Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C.Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D.Data Practices/Records. (1)All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2)All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E.Software License. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 177 7 175881v1 F.Patented devices, materials and processes. If the Contract requires, or the Contractor desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owner. If no such agreement is made or filed as noted, the Contractor shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the Project agreed to be performed under the Contract, and shall indemnify and defend the Owner for any costs, liability, expenses and attorney's fees that result from any such infringement G.Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. H.Waiver. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. I.Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Contract. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County. J.Severability. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties’ entire contract. K.Entire Agreement. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. L.Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and 178 8 175881v1 completion of the Project. The City will obtain all necessary rights-of- way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of-way or easements. M.If the work is delayed or the sequencing of work is altered because of the action or inaction of the Owner, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. CITY OF CHANHASSEN CONTRACTOR AMERICAN ENVIRONMENTAL, LLC BY:BY: Elise Ryan, Mayor Print Name: _______________________ Its BY: Laurie Hokkanen, City Manager 179 180 181 182 ⎙ Budget Book Last Updated 02/14 /24  w Fund Summaries Funding Sources Departments & Divisions - General Fund Capital I〈 City of Chanhassen powered by (H T T P S ://C L E A R G O V.C O M ) 183 This requests information is generated from , Adopted Version. Streets - 2024 Street Improvements Overview Request Owner Charlie Howley, PW Director/City Engineer Department Annual Pvmnt Mgmt Contracted Type Capital Improvement Project Number ST-012-2024 Description The 5-year Capital Pavement Management Plan identies the planned streets for the next ve years. The Plan is updated every fall to review priorities and needs, but generally intends to keep the overall condition index (OCI) average across all streets at 70 or higher. The City uses a Pavement Management System in Cartegraph to monitor the condition of City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects exited the life of the street. In cases when utilities or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project, scope of work, costs, and assessments. The City has an Assessment Policy that identies what and how much of the project is assessed to beneting properties. The 2024 project is a full reconstruction project. Details Type of Project Reconstruction  City of Chanhassen powered by (H T T P S ://C L E A R G O V.C O M ) 184 Spreadsheet Breakdown 〉 Capital Cost FY2024 Budget $8,140,000 Total Budget (all years) $8.14M Project Total $8.14M Capital Cost by Year (Adopted) Construction/Maintenance Engineering 2024 $0 $2M $4M $6M $8M Capital Cost for Budgeted Years (Adopted) TOTAL $8, Construction/Maintenance (90%)$7 Engineering (10%)$  City of Chanhassen powered by (H T T P S ://C L E A R G O V.C O M ) 185 powered by 2024 ClearGov, Inc. (https://cleargov.com) info@cleargov.com (mailto:info@cleargov.com) About (https://cleargov.com/about) Terms & Privacy (https://cleargov.com/terms-and-conditions) Spreadsheet Breakdown 〉 Funding Sources FY2024 Budget $8,140,000 Total Budget (all years) $8.14M Project Total $8.14M Funding Sources by Year (Adopted) Streets - PMP Assessments Streets - PMP Funds Utility Fund - Sewer Utility Fund - SW Mgmt Utility Fund - Water 2024 $0 $2M $4M $6M $8M Funding Sources for Budgeted Years (Adopted) TOTAL $8, Streets - PMP Assessments (24%)$ Streets - PMP Funds (36%)$2 Utility Fund - Sewer (8%)$ Utility Fund - SW Mgmt (22%)$1 Utility Fund - Water (11%)$ City of Chanhassen powered by (H T T P S ://C L E A R G O V.C O M ) 186 City Council Item June 10, 2024 Item Approve Joint Powers Agreement with Hennepin County for Local Assessment Services File No.Item No: D.15 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves a joint powers agreement with Hennepin County for local assessment services." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The City of Chanhassen is almost entirely in Carver County but there are a small number of commercial parcels located in Hennepin County. Hennepin County has typically charged the city a small annual fee, ($2,500 in 2023) for property tax assessments. Hennepin County has decided to provide this service without cost to cities with a population under 30,000. Hennepin County has drafted the attached joint powers agreement to provide such service on a perpetual basis. Staff recommends approval of the joint powers agreement. BACKGROUND DISCUSSION 187 BUDGET RECOMMENDATION ATTACHMENTS 24-0199 Details 24-0199 Executed 20240401-JPA - Assessment Services - Exhibit A 2 Chanhassen 2024-06-10 188 300 South Sixth Street Minneapolis, MN 55487-0240 Hennepin County, Minnesota Legislation Details (With Text) File #: Version:124-0199 Status:Type:Resolution Approved File created:In control:4/26/2024 Board of Hennepin County Commissioners On agenda:Final action:4/30/2024 5/14/2024 Title:Joint Powers Agreements with the several jurisdictions for assessment services to be performed by Hennepin County Sponsors: Indexes: Code sections: Attachments:1. RESOLUTION Action ByDate Action ResultVer. Board of Hennepin County Commissioners 5/14/2024 1 Resident Services Committee5/7/2024 1 Item Description: Joint Powers Agreements with the several jurisdictions for assessment services to be performed by Hennepin County Resolution: BE IT RESOLVED,that the County Administrator is directed to negotiate joint powers agreements with jurisdictions within Hennepin County with populations under 30,000 and jurisdictions currently under agreement with the county for local assessment services to be performed by the Hennepin County Assessor at no cost to these jurisdictions. Background: For more than 50 years, Hennepin County has been contracting with cities to provide local assessing services. These contracts have required cities to pay the county to perform this local assessor work. The first joint powers agreement between a city and the county began in 1972. Hennepin County has had a long-term strategy of contracting with cities to perform local assessing to ensure accuracy, efficiency, and equitability across all jurisdictions. Over the past several years, Hennepin County has significantly increased the number of cities with whom it contracts for assessing services. Currently, 34 of 45 cities contract with the county either wholly or partially for these functions, with 33 of the contracts expiring on July 31, 2024. In addition, the county is statutorily responsible for the assessments of the Minneapolis/St. Paul Airport and Fort Snelling. These 34 cities collectively pay the county approximately $5.1 million in 2024 for these services. This resolution directs the county to offer a joint powers agreement for local assessing services to cities with populations of 30,000 or less and those currently under current contract with the county at no cost to these cities beginning with the 2025 assessment. By the county providing this service at no cost to these cities, this will reduce the city property tax levy obligations for these cities by $5.1 million collectively. The county assessor’s 2025 budget will reflect an increase of $5.1 million from the county property tax levy to offset this loss of contract revenue. Hennepin County, Minnesota Printed on 5/20/2024Page 1 of 2 powered by Legistar™189 File #:24-0199,Version:1 State law authorizes counties to perform these local assessor obligations in cities with a population less than 30,000 at county cost, Minn. Stat. §§ 273.052 and 273.053; and authorizes counties to contract with cities to perform these obligations if these cities choose to contract with the county. Minn. Stat. §273.072. The joint powers agreements will be perpetual agreements and highlight the services and responsibilities to be provided by the county assessor as required by law. These joint powers agreements will come forward in a separate board action request later this year. Recommendation from County Administrator: Recommend Approval Hennepin County, Minnesota Printed on 5/20/2024Page 2 of 2 powered by Legistar™190 300 South Sixth Street Minneapolis, MN 55487-0240 RESOLUTION Board of Hennepin County Commissioners RESOLUTION: 24-0199 At a meeting of the Board of Hennepin County Commissioners on 5/14/2024, a motion was made by Marion Greene, seconded by Kevin Anderson, that this Resolution be adopt. The motion passed. BE IT RESOLVED, that the County Administrator is directed to negotiate joint powers agreements with jurisdictions within Hennepin County with populations under 30,000 and jurisdictions currently under agreement with the county for local assessment services to be performed by the Hennepin County Assessor at no cost to these jurisdictions. RESOLUTION ADOPTED ON 5/14/2024 The question was on the adoption of the resolution with the votes as follows: Aye:6 Commissioner Fernando, Commissioner Greene, Commissioner Lunde, Commissioner Conley, Commissioner Goettel, and Commissioner Anderson Maria Rose Maria Rose Page 1 Printed on 5/15/24 Hennepin County, Minnesota 191 2 JOINT POWERS AGREEMENT FOR ASSESSMENT SERVICES THIS JOINT POWERS AGREEMENT (“Agreement”) is made and entered into by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota (the “County”), and Chanhassen (the “City”). RECITALS 1. WHEREAS, Pursuant to Minn. Stat. § 471.59, subdivision 1, the parties to this Agreement agree to exercise certain powers on behalf of the other or to cooperate with respect to their powers, to the extent and according to the terms provided herein; 2. WHEREAS, Minnesota Statutes Section 273.072 authorizes the County and any city or town lying wholly or partially within the County of Hennepin and constituting a separate assessment district to enter into an agreement, pursuant to Minnesota Statutes Section 471.59,for the provision of assessment services in the city or town by the county assessor; 3. WHEREAS, the City lies wholly or partially within the County of Hennepin and constitutes a separate assessment district; 4. WHEREAS, the City desires the County to perform property tax assessments on behalf of the City; 5. WHEREAS, the City is willing to share all information, records, data, reports, etc., necessary to allow the County to carry out its responsibilities under this agreement; 6. WHEREAS, the County is willing to cooperate with the City by completing property tax assessments in a proper manner; and NOW, THEREFORE, for mutual consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties agree as follows: AGREEMENT 1. Recitals.The foregoing recitals are incorporated in this Agreement. 2. Purpose. This Agreement describes the duties and responsibilities of each of the parties related to the provision of assessment services to the City by the County. 3. Indefinite Term. This Agreement shall become effective on the Effective Date and shall, unless otherwise terminated in accordance with the provisions hereof, continue in effect for an indefinite term of years. 4. Termination.This Agreement may be terminated by either party, with or without cause, upon ninety (90) days’ written notice. 192 3 5. County Responsibilities. 5.1 The County shall perform property assessments for the City in accordance with property assessment procedures and practices established and observed by the County, the validity and reasonableness of which are hereby acknowledged and approved by the City. Any such practices and procedures may be changed from time to time, by the County in its sole judgment, when good and efficient assessment procedures so require. Property assessments by the County shall be composed of those assessment services pursuant to Minnesota Law. 6. City Responsibilities: 6.1 The City shall provide to the County, at no cost, all information, records, data, reports, etc., necessary to allow the County to carry out its responsibilities hereunder, and the City agrees to cooperate in good faith with the County in carrying out the work under this Agreement. 6.2 The City shall provide to the County, at no cost, office space, office furniture, and personnel required by the County, as specifically set forth in Exhibit A, attached hereto and made a part hereof by this reference. 7. Non-Discrimination. In accordance with Hennepin County Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, ex-offender status or national origin; and no person who is protected by applicable Federal or State laws, rules and regulations against discrimination shall be otherwise subjected to discrimination. 8. Independent Contractor. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of joint venturers or co-partners between the parties hereto or as constituting the City as the agent, representative or employee of the City for any purpose or in any manner whatsoever. Any and all personnel of City or other persons, while engaged in the performance of any activity under this Agreement, shall have no contractual relationship with the County and shall not be considered employees of the County and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the City, its officers, agents, City or employees shall in no way be the responsibility of the County, and City shall defend, indemnify and hold the County, its officials, officers, agents, employees and duly authorized volunteers harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the County, including, without limitation, tenure 193 4 rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re- employment Compensation, disability, severance pay and retirement benefits. 9. Indemnification. 9.1 City: The City agrees that it will defend, indemnify and hold the County, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney’s fees, witness fees and disbursements incurred in the defense thereof) resulting from or caused by the negligent or intentional acts or omissions of the City, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. The City’s liability shall be governed by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including common law. 9.2 County: The County agrees that it will defend, indemnify and hold the City, its elected officials, officers, agents, employees and duly authorized volunteers harmless from any and all liability (statutory or otherwise) claims, suits, damages, judgments, interest, costs or expenses (including reasonable attorney’s fees, witness fees and disbursements incurred in the defense thereof) resulting from or caused by the negligent or intentional acts or omissions of the County, its officers, agents, contractors, employees or duly authorized volunteers in the performance of the responsibilities provided by this Agreement. The County’s liability shall be governed by Minn. Stat. Chapter 466 and other applicable law, rule and regulation, including common law. 10. Limitation of Liability. The County shall endeavor to perform all services called for herein in an efficient manner. The sole and exclusive remedy for any breach of this Agreement by the County and for County’s liability of any kind whatsoever, including but not limited to liability arising out of, resulting from or in any manner related to contract, tort, warranty, statute or otherwise, shall be limited to correcting diligently any deficiency in said services as is reasonably possible under the pertinent circumstances. 11. Dispute Resolution. The parties will use a dispute resolution process for any unresolved dispute between the parties before exercising any legal remedies. The dispute resolution process is a three-level dispute resolution ladder that escalates a dispute from the project management level through the executive management level. At each level of the dispute resolution process, the parties’ representatives will meet and explore resolution until either party determines that effective resolution is not possible at the current level and notifies the other party that the process is elevated to the next level. The parties designate the following dispute resolution representatives: County Assessor, Assistant County Administrator Resident Services, County Administrator. The parties will complete the dispute resolution process in good faith before resorting to any other legal process or remedy. 194 5 12. Force Majeure.If a force majeure event occurs, neither party is responsible for a failure to perform or a delay in performance due to the force majeure event. A force majeure event is an event beyond a party’s reasonable control, such as unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. 13. Records.All records kept by the County and Council with respect to the Combined Project are subject to examination by representatives of each party. All data collected, created, received, maintained or disseminated for any purpose by the County and Council under this Agreement are governed by Minnesota Statutes, Chapter 13 (“Act”), and the Minnesota Rules implementing the Act. 14. Audit.Under Minnesota Statutes, Section 16C.05, subdivision 5, the parties agree that the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by either party and the state auditor or legislative auditor, as appropriate, for at least six years from the end of this Agreement. 15. Notice. Any notice or demand, which may or must be given or made by a party hereto, under the terms of this Agreement or any statute or ordinance, shall be in writing and shall be sent registered or certified mail to the other party addressed as follows: TO CITY:Laurie Hokkanen, City Manager City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen, MN 55317 TO COUNTY:Hennepin County Administrator 2300A Government Center Minneapolis, MN 55487 copies to:County Assessor Hennepin County 2103A Government Center Minneapolis, MN 55487 Any party may designate a different addressee or address at any time by giving written notice thereof as above provided. Any notice, if mailed, properly addressed, postage prepaid, registered or certified mail, shall be deemed dispatched on the registered date or that stamped on the certified mail receipt and shall be deemed received within the second business day thereafter or when it is actually received, whichever is sooner. Any notice delivered by hand shall be deemed received upon actual delivery. 16. Amendment.Any modifications to this Agreement will be in writing as a formal amendment. 195 6 17. Entire Agreement.This Agreement is the entire agreement between the parties and supersedes all oral agreements and negotiations between the parties relating to this Agreement. All exhibits and attachments to this Agreement are incorporated into the Agreement. If there is a conflict between the terms of this Agreement and any of the exhibits the Agreement governs. 18. Severability.The provisions of this Agreement are severable. If a court finds any part of this Agreement void, invalid, or unenforceable, it will not affect the validity and enforceability of the remainder of this Agreement. A waiver by a party of any part of this Agreement is not a waiver of any other part of the Agreement or of a future breach of the Agreement. 19. Counterparts. This Agreement may be executed in multiple counterparts, all of which when taken together shall compromise one agreement. Delivery of an executed counterpart of a signature page of this Agreement by facsimile transmission or electronic transmission (e.g., ‘pdf’ or ‘tif’) shall be effective as delivery of a manually executed counterpart of this Agreement. 20. Effective Date.This Agreement will be effective when all parties have signed it. The date of this Agreement will be the date this Agreement is signed by the last party to sign it (as indicated by the date associated with that party’s signature). Each party is signing this Agreement on the date stated below that party’s signature. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK 196 7 COUNTY BOARD AUTHORIZATION Reviewed by the County Attorney’s COUNTY OF HENNEPIN Office STATE OF MINNESOTA ______________________________ By: _____________________________________ Assistant County Attorney Chair of Its County Board Date: ________________________ ATTEST:_________________________________ Deputy/Clerk of County Board Date:_____________________________________ By: ______________________________________ County Administrator Date:_____________________________________ By: ______________________________________ Assistant County Administrator - Residential Services Date: _____________________________________ Recommended for Approval By: _______________________________ County Assessor/Director, County Assessor Department 197 8 CITY COUNCIL AUTHORIZATION CITY OF CHANHASSEN, STATE OF MINNESOTA By: _____________________________________ Mayor ATTEST:_________________________________ City Manager Date:_____________________________________ 198 9 EXHIBIT A (Assessment Services – City of Chanhassen) During the contract term, the City shall: 1. The CITY agrees to furnish, without charge, secured office space as needed by the COUNTY at appropriate places in the CITY's offices. Such office space shall be sufficient in size to accommodate reasonably one (1) appraiser and any furniture placed therein. The office space shall be available for the COUNTY's use upon request during typical business hours, and during all such hours the COUNTY shall be provided with levels of heat, air conditioning and ventilation as are appropriate for the seasons. 199 City Council Item June 10, 2024 Item Award Contract for South Lotus Lake Park Trail Project File No.ENG 23-09, CIP# TIM-02 Item No: D.16 Agenda Section CONSENT AGENDA Prepared By Alison Albrecht, Public Works Support Specialist Reviewed By Charlie Burke SUGGESTED ACTION "The Chanhassen City Council approves a Not-To-Exceed Contract of $70,000 to Northwest Asphalt, Inc. for South Lotus Lake Park Trail Project." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY The playground and parking lot at South Lotus Lake Park do not have an accessible path connecting them. The playground construction had funding from the Department of Natural Resources (DNR), and adding an accessible path was a condition of the funding. This path was designed with our 2023 Trail Improvement work, but was not implemented last year due to funding levels. The project already has a permit approval from the Riley Purgatory Bluff Creek Watershed District (RPBCWD). BACKGROUND N/A DISCUSSION N/A 200 BUDGET The Public Works Department solicited quotes for construction of the new trail. Four (4) quotes were returned, as summarized below. Northwest Asphalt was the low quote. Northwest Asphalt, Inc.$67,868.50 GMH Asphalt Corporation $68,645.27 Kusske Construction Company, LLC $74,480.00 Minger Construction Co., Inc.$82,613.50 Northwest Asphalt has previously worked for the city on other bituminous surface projects and their work has been acceptable. The overall 2024 Trail Improvement budget is $223,000, with the South Lotus Lake Trail segment set at $85,000. RECOMMENDATION Staff recommends awarding the contract for the South Lotus Lake Park Trail Project to Northwest Asphalt, Inc. ATTACHMENTS CIP TIM-02 South Lotus Lake Park Segment Design Plan Quotes Contract 201 This requests information is generated from Final Adopted CIP 2024-2028 CIP 2024-2028 FINAL ADOPT, Adopted Version. Streets - Trails & Parking Lot Pavement Management Overview Request Owner Charlie Howley, PW Director/City Engineer Department Street Maintenance Type Capital Improvement Project Number TIM-02 Description This project is the annual pavement rehabilitation projects for the City's trails and parking lots. Projects are identied on the 5-Year CIP Pavement Management Plan (PMP) - Trails & Parking Lots. Trail rehab work that occurs as part of a Street Improvement project are typically funded by the PMP Fund as part of that project. 2024 Trail project(s) is estimated at $223,000 and will include: Adding ADA trail from parking lot to playground at South Lotus Lake Park ($85,000) Rehab existing trail from Lake Ann Park Preserve north to Lake Lucy Road ($45,000) Rehab existing trail west from Galpin through Chanhassen Nature Preserve ($93,000) Details Type of Project Refurbishment 202 Capital Cost Breakdown Capital Cost FY2024 FY2025 FY2026 FY2027 FY2028 Total Engineering $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 Construction/Maintenance $211,000 $211,000 $211,000 $230,000 $240,000 $1,103,000 Total $231,000 $231,000 $231,000 $250,000 $260,000 $1,203,000 Capital Cost FY2024 Budget $231,000 Total Budget (all years) $1.203M Project Total $1.203M Capital Cost by Year (Adopted) Construction/Maintenance Engineering 2024 2025 2026 2027 2028 $231,000.00 $231,000.00 $231,000.00 $250,000.00 $260,000.00 $0 $80K $160K $240K Capital Cost for Budgeted Years (Adopted) TOTAL $1,203,000.00 Construction/Maintenance (92%)$1,103,000.00 Engineering (8%)$100,000.00 203 Funding Sources Breakdown Funding Sources FY2024 FY2025 FY2026 FY2027 FY2028 Total Streets - TIM Funds $231,000 $231,000 $231,000 $250,000 $260,000 $1,203,000 Total $231,000 $231,000 $231,000 $250,000 $260,000 $1,203,000 Funding Sources FY2024 Budget $231,000 Total Budget (all years) $1.203M Project Total $1.203M Funding Sources by Year (Adopted) Streets - TIM Funds 2024 2025 2026 2027 2028 $231,000.00 $231,000.00 $231,000.00 $250,000.00 $260,000.00 $0 $80K $160K $240K Funding Sources for Budgeted Years (Adopted) TOTAL $1,203,000.00 Streets - TIM Funds (100%)$1,203,000.00 204 FES Inv=951.07 CB Rim=953.48 Inv=0.00 8 10 FES Inv=937.30 2 4 2 2 2 2 2 8 8 14 12 12 12 14 14 14 14 10 S SHORE DR(Public Right of Way)BITUMINOUS BITUMINOUSBITUMINOUS BITUM I N O U S BIT U MI N O U SCONCRETE CHA N H A S S E N R D (Public Ri g ht of W a y) 14 14 CONCRETEEXISTING SHADE STRUCTURE SW SOUTH LOTUS PARK TRAIL PROFILE 940 950 960 970 980 990 1000 940 950 960 970 980 990 1000 0.80%4.48% 4.90% 4.90% 4.90% 2.0 %2.0%EXISTING GROUND (CL), TYP. PROPOSED GROUND (CL), TYP.STA = 2+00.00ELEV = 945.91STA = 2+05.00ELEV = 946.16STA = 3+50.00ELEV = 953.26STA = 4+40.00ELEV = 957.29STA = 5+07.86ELEV = 960.62STA = 5+17.86ELEV = 960.70±40'±42' REMOVE AND REPLACE B612 CURB AND GUTTER (GUTTER OUT) REMOVE AND REPLACE BITUMINOUS PAVEMENT, INSTALL CL. V AGGREGATE AND GRADE TO MEET ADA PARKING REQUIREMENTS AS INDICATED BY THE PROPOSED SPOT ELEVATIONS (MAX 2.0% SLOPE IN ALL DIRECTIONS) MAX 3:1 SLOPE INSTALL ADA PARKING SIGN, NO PARKING-LOADING ZONE SIGN REMOVE AND REPLACE EXIST. BITUMINOUS TRAIL MAX 3:1 SLOPE ADA PARKING STRIPING REMOVE BITUMINOUS SECTION R20', TYP.FX X 945.98 945.98 (961.70) (959.60) (961.45) 960.62 (959.86) 960.54 960.78 960.70 (946.04) 945.66 (944.51) (945.23) (944.53) 945.66 (958.49) (960.13)9529549 5 6 957958960949 950951953955 94 6 959961948 947 960945954 955 PROPOSED GROUND (CL), TYP. EXISTING GROUND (CL), TYP.5.2% MIN 8' X 10' LANDING 5+25 2+00 3+00 4+005+0 0 2+00945.8945.912+50948.5948.363+00951.0950.813+50952.1953.264+00956.2955.504+50958.8957.785+00960.6960.235+25961.3L1 L2C1 C 2 8' BITUMINOUS TRAIL 5.0% 10'C3L3 SOUTH LOTUS LAKE PARK TRAIL ALIGNMENT TABLE NUMBER L1 C1 L2 C2 C3 L3 RADIUS 90.0 30.0 90.0 LENGTH 24.23 104.67 22.46 66.99 53.01 53.64 LINE/CHORD DIRECTION S36° 35' 32.00"E S69° 54' 36.80"E N76° 46' 18.41"E S39° 15' 11.44"E S41° 35' 42.40"W S58° 28' 06.08"W START DIRECTION S36° 35' 32.00"E N76° 46' 18.41"E S24° 43' 18.71"W END DIRECTION N76° 46' 18.41"E S24° 43' 18.71"W S58° 28' 06.08"W PI NORTHING 182200.3916 182233.1276 182152.5213 PI EASTING 563168.9413 563308.2035 563271.0915 5' TAPER TO 0' HEIGHT CURB AT PED. CURB RAMP 5' TAPER TO 0' HEIGHT CURB AT CORNER ±30' CITY TO COORDINATE WITH MNDOT TO CONSTRUCT LANDING AS PART OF MNDOT'S PROJECT TO RECONSTRUCT THE HWY 101 TRAIL 5'L x 8' W PEDESTRIAN CURB RAMP 10'L x 8' W LANDING LEGEND CALL BEFORE YOU DIG ! MINNESOTA LAW REQUIRES EXCAVATORS TO NOTIFY THE REGIONAL NOTIFICATION CENTER AT LEAST TWO (2) BUSINESS DAYS BUT NOT MORE THAN FOURTEEN (14) CALENDAR DAYS PRIOR TO EXCAVATION GOPHER STATE ONE CALL www.gopherstateonecall.org 1-800-252-1166 Minnesota CONSTRUCTION PLAN 3SOUTH LOTUS LAKE PARK SCALE IN FEET 0 20 40 60 SAWCUT / MATCHLINE REMOVE TREE INLET CONTROL SILT FENCE STREET SWEEPING HYDRAULIC MULCH TYPE 4 WITH MNDOT SEED MIX 25-151 AND 6" OF TOPSOIL, INSTALL EROSION CONTROL BLANKET, CAT. 20 ON ALL SLOPES GREATER THAN 1V:4H X 838 845.39 (845.39) CONTOUR SPOT ELEVATION SPOT ELEVATION (MATCH EXISTING) DRAINAGE FLOW ARROW BITUMINOUS PAVEMENT ADA LANDING (MAX 2.0% SLOPE IN ALL DIRECTIONS) TRUNCATED DOMES INDICATES PEDESTRIAN CURB RAMP - SLOPE SHALL BE GREATER THAN 2.0% AND LESS THAN 5.0% IN THE DIRECTION SHOWN AND CROSS SLOPE SHALL NOT EXCEED 2.0% SW DATE ISSUES / REVISIONSNO.DESIGNDRAWN CHECKED TRM AMP USER: apawelk XREF(s): 23-013_X-CIV-SITE.dwg 23-013_X-CIV-GRAD.dwg 23-013_X-CIV-HATCH.dwg 23-013_X-CIV-EROS.dwg Wetland Line CAD.DWG 23-013_X-SURV.dwg 23-013_X-GEN-TBLK.dwg 23-013_X-CIV-LA.dwg CERT-ENG - AMP.dwgSCALE: 0 DATE/TIME: Jul 21, 2023 - 5:37pmFILE: P:\2023\23-013 - Chanhassen Trail - Walk Improvements\CAD\DWG\PLANSHEETS\CIVIL\23-013_CIV-CONSTRUCTION SITE.dwg LAYOUT: 002I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ADAM PAWELK LIC. NO.DATE:49990 07-21-23 TRAIL/WALK IMPROVEMENTS CHANHASSEN, MN HANSEN THORP PELLINEN OLSON,Inc. 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Engineering Surveying Landscape Architecture PROJECT NO.23-013 OWNER NAME CITY OF CHANHASSEN SHEET OF 18 07-21-23 TRM WATERSHED PERMIT SUBMITTAL1 HORIZONTAL VERTICAL SCALE IN FEET 0 10 20 30 NOTES 1.SPOT ELEVATIONS ALONG CURB ARE FLOW LINE ELEVATIONS, UNLESS OTHERWISE NOTED.F205 206 207 208 209 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 1 NON-BID CONTRACT FOR PURCHASE OF GOODS AND SERVICES AGREEMENT made this 10th day of June, 2024, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and NORTHWEST ASPHALT, INC., a Minnesota Corporation ("Contractor"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Request for Quotes, dated April 24, 2024. C. Contractor’s Quote dated May 13, 2024. In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts. Contract Document “A” has the first priority and Contract Document “C” has the last priority. 2. CONTRACTOR OBLIGATIONS. The Contractor shall provide the goods, services and perform the work in accordance with the Contract Documents (“Work”). Contractor shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified in the Contract Documents. 3. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. C. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. D. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 4. COMPENSATION. Contractor shall be paid by the City for the goods and services described in Paragraph 2 in accordance with the Quote, but not to exceed amount of Seventy 210 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 2 Thousand and 00/100 dollars ($70,000.00) which is inclusive of reimbursable expenses. The fee shall not be adjusted even if the estimated number of hours to perform a task, or any other estimate, assumption or matter is wrong or exceeded. Payment shall be made periodically after a service has been completed and within thirty-five (35) days of receipt of an invoice. 5. COMPLETION DATE. The Contractor shall complete the Work on or before October 25th, 2024. 6. WARRANTY. The Contractor shall be held responsible for any and all defects in workmanship and materials and upon notification by the City shall immediately replace or repair the defective workmanship and materials without cost to the City. The Contractor warrants that only new unused materials will be used. The Contractor further warrants to the City that all materials and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. These warranties are in addition to any manufacturer's standard warranty, and any warranty provided by law. 7. RIGHTS AND REMEDIES. A. The duties and obligations imposed by the Contract Documents, and the rights and remedies available thereunder shall be in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. B. No action, or failure to act, by the City or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of, or acquiescence in, any breach there under, except as may be specifically agreed in writing. 8. CHANGES TO WORK. Without invalidating the Contract, the City may, at any time, or from time to time, order additions, deletions or revisions in the work provided under this Agreement; these will be authorized by an amendment to the Contract. Upon approval of an amendment, Contractor shall proceed with the work provided under the amendment. Changes in the Contract Price shall be based upon the prices identified in the Quote provided or negotiated between the parties based on similar work provided in the Proposal. 9. UNAUTHORIZED WORK. Additional work performed without authorization of an amendment of this Contract will not entitle Contractor to an increase in the Compensation or an extension of the Contract. 10. DOCUMENTS. The City shall be the owner of all documents, reports, studies, analysis and the like prepared by the Contractor in conjunction with this contract. 11. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of goods and services to be provided. This contract may be terminated by the City at any time upon discovery by the City that the Contractor or any of its subcontractors has submitted a false 211 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 3 statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. §16C.285, Subdivision 3, the Responsible Contractor statute. 12. STANDARD OF CARE. Contractor shall exercise the same degrees of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional Contractor under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Contractor’s services. 13. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of Contractor’s negligence or its performance or failure to perform its obligations under this Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone directly or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be liable. Contractor agrees this indemnity obligation shall survive the completion or termination of this Contract. 14. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City a certificate of insurance showing proof of the required insurance required under this Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, such insurance as shall protect Contractor and the City for work covered by the Contract including workers’ compensation claims and property damage, bodily and personal injury which may arise from operations under this Contract, whether such operations are by Contractor or anyone directly or indirectly employed by either of them. The minimum amounts of insurance shall be as follows: Commercial General Liability (or in combination with an umbrella policy) $2,000,000 Each Occurrence $2,000,000 Products/Completed Operations Aggregate $2,000,000 Annual Aggregate The following coverages shall be included: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Automobile Liability $2,000,000 Combined Single Limit – Bodily Injury & Property Damage Including Owned, Hired & Non-Owned Automobiles Workers Compensation Workers’ Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Employer’s Liability with minimum limits are as follows: 212 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 4 $500,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $500,000 – Bodily Injury by Accident The Contractor’s insurance must be “Primary and Non-Contributory”. All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained with responsible insurance companies organized under the laws of one of the states of the United States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed with the City. A copy of the endorsement must be submitted with the certificate of insurance. Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the City, or ten (10) days’ notice for non-payment of premium. An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s policy limits on a follow-form basis to satisfy the full policy limits required by this Contract. 15. INDEPENDENT CONTRACTOR. The City hereby retains the Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 16. SUBCONTRACTORS. Contractor shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Contractor shall comply with Minnesota Statute § 471.425. Contractor must pay Subcontractor for all undisputed services provided by Subcontractor within ten days of Contractor’s receipt of payment from City. Contractor must pay interest of 1.5 percent per month or any part of a month to Subcontractor on any undisputed amount not paid on time to Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 17. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 213 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 5 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. CONTROLLING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 21. COPYRIGHT. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. 22. RECORDS/AUDIT. The Contractor shall maintain complete and accurate records of time and expense involved in the performance of services. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books, records, documents, and accounting procedures and practices of City and Contractor relevant to the Agreement are subject to examination by City and Contactor, and either the Legislative Auditor or the State Auditor as appropriate. City and Contractor agree to maintain these records for a period of six years from the date of performance of all services covered under this Agreement. 23. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 24. TERMINATION. This Agreement may be terminated by City on two (2) days’ written notice delivered to Contractor at the address on file with the City. Upon termination under this provision if there is no fault of the Contractor, the Contractor shall be paid for goods and services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment shall be made to the Contractor, and the City may retain another Contractor to undertake or complete the work identified in this Agreement. 214 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 6 Dated:_____________________ CITY OF CHANHASSEN By: Elise Ryan, Mayor And: Laurie Hokkanen, City Manager Dated:_____________________ NORTHWEST ASPHALT, INC. By: Print Name:_________________________________ Its:________________________________________ 215 216 City Council Item June 10, 2024 Item Award Contract for West 96th Street Asphalt Repairs File No.PW425 Item No: D.17 Agenda Section CONSENT AGENDA Prepared By Alison Albrecht, Public Works Support Specialist Reviewed By Charlie Burke SUGGESTED ACTION The Chanhassen City Council approves a contract with GMH Asphalt Corporation for West 96th Street Asphalt Repairs Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY Due to the pavement's age and condition, along with a significant frost boil at the west end of the street, multiple repairs are needed along West 96th Street. These repairs are better suited for a contractor rather than in-house public works staff. BACKGROUND N/A DISCUSSION This work is considered annual maintenance and not part of a planned street improvement. West 96th Street is scheduled for a full reconstruction in 2028. BUDGET 217 The Public Works Department solicited quotes for the asphalt repair work. Three (3) quotes were returned, as summarized below. GMH was the low quote. They have performed many projects for the city in the past and their work has been acceptable. Contractor Quote GMH Asphalt Corporation $31,176.00 Northwest Asphalt, Inc.$31,398.75 Bituminous Roadways, Inc.$36,951.45 RECOMMENDATION Staff recommends awarding the contract for the West 96th Street Asphalt Repairs to GMH Asphalt Corporation. ATTACHMENTS Form of Agreement Quotes 218 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 1 NON-BID CONTRACT FOR PURCHASE OF GOODS AND SERVICES AGREEMENT made this 10th day of June, 2024, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and GMH ASPHALT CORPORATION a Minnesota Corporation ("Contractor"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Request for Quotes, dated April 10, 2024. C. Contractor’s Quote dated April 19, 2024. In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts. Contract Document “A” has the first priority and Contract Document “C” has the last priority. 2. CONTRACTOR OBLIGATIONS. The Contractor shall provide the goods, services and perform the work in accordance with the Contract Documents (“Work”). Contractor shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified in the Contract Documents. 3. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. C. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. D. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 4. COMPENSATION. Contractor shall be paid by the City for the goods and services described in Paragraph 2 in accordance with the Quote, but not to exceed amount of Thirty-Two 219 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 2 Thousand and 00/100 dollars ($32,000.00) which is inclusive of reimbursable expenses. The fee shall not be adjusted even if the estimated number of hours to perform a task, or any other estimate, assumption or matter is wrong or exceeded. Payment shall be made periodically after a service has been completed and within thirty-five (35) days of receipt of an invoice. 5. COMPLETION DATE. The Contractor shall complete the Work on or before September 20th, 2024. 6. WARRANTY. The Contractor shall be held responsible for any and all defects in workmanship and materials and upon notification by the City shall immediately replace or repair the defective workmanship and materials without cost to the City. The Contractor warrants that only new unused materials will be used. The Contractor further warrants to the City that all materials and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. These warranties are in addition to any manufacturer's standard warranty, and any warranty provided by law. 7. RIGHTS AND REMEDIES. A. The duties and obligations imposed by the Contract Documents, and the rights and remedies available thereunder shall be in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. B. No action, or failure to act, by the City or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of, or acquiescence in, any breach there under, except as may be specifically agreed in writing. 8. CHANGES TO WORK. Without invalidating the Contract, the City may, at any time, or from time to time, order additions, deletions or revisions in the work provided under this Agreement; these will be authorized by an amendment to the Contract. Upon approval of an amendment, Contractor shall proceed with the work provided under the amendment. Changes in the Contract Price shall be based upon the prices identified in the Quote provided or negotiated between the parties based on similar work provided in the Proposal. 9. UNAUTHORIZED WORK. Additional work performed without authorization of an amendment of this Contract will not entitle Contractor to an increase in the Compensation or an extension of the Contract. 10. DOCUMENTS. The City shall be the owner of all documents, reports, studies, analysis and the like prepared by the Contractor in conjunction with this contract. 11. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of goods and services to be provided. This contract may be terminated by the City at any time upon discovery by the City that the Contractor or any of its subcontractors has submitted a false 220 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 3 statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. §16C.285, Subdivision 3, the Responsible Contractor statute. 12. STANDARD OF CARE. Contractor shall exercise the same degrees of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional Contractor under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Contractor’s services. 13. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of Contractor’s negligence or its performance or failure to perform its obligations under this Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone directly or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be liable. Contractor agrees this indemnity obligation shall survive the completion or termination of this Contract. 14. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City a certificate of insurance showing proof of the required insurance required under this Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, such insurance as shall protect Contractor and the City for work covered by the Contract including workers’ compensation claims and property damage, bodily and personal injury which may arise from operations under this Contract, whether such operations are by Contractor or anyone directly or indirectly employed by either of them. The minimum amounts of insurance shall be as follows: Commercial General Liability (or in combination with an umbrella policy) $2,000,000 Each Occurrence $2,000,000 Products/Completed Operations Aggregate $2,000,000 Annual Aggregate The following coverages shall be included: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Automobile Liability $2,000,000 Combined Single Limit – Bodily Injury & Property Damage Including Owned, Hired & Non-Owned Automobiles Workers Compensation Workers’ Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Employer’s Liability with minimum limits are as follows: 221 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 4 $500,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $500,000 – Bodily Injury by Accident The Contractor’s insurance must be “Primary and Non-Contributory”. All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained with responsible insurance companies organized under the laws of one of the states of the United States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed with the City. A copy of the endorsement must be submitted with the certificate of insurance. Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the City, or ten (10) days’ notice for non-payment of premium. An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s policy limits on a follow-form basis to satisfy the full policy limits required by this Contract. 15. INDEPENDENT CONTRACTOR. The City hereby retains the Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 16. SUBCONTRACTORS. Contractor shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Contractor shall comply with Minnesota Statute § 471.425. Contractor must pay Subcontractor for all undisputed services provided by Subcontractor within ten days of Contractor’s receipt of payment from City. Contractor must pay interest of 1.5 percent per month or any part of a month to Subcontractor on any undisputed amount not paid on time to Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 17. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 222 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 5 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. CONTROLLING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 21. COPYRIGHT. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. 22. RECORDS/AUDIT. The Contractor shall maintain complete and accurate records of time and expense involved in the performance of services. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books, records, documents, and accounting procedures and practices of City and Contractor relevant to the Agreement are subject to examination by City and Contactor, and either the Legislative Auditor or the State Auditor as appropriate. City and Contractor agree to maintain these records for a period of six years from the date of performance of all services covered under this Agreement. 23. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 24. TERMINATION. This Agreement may be terminated by City on two (2) days’ written notice delivered to Contractor at the address on file with the City. Upon termination under this provision if there is no fault of the Contractor, the Contractor shall be paid for goods and services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment shall be made to the Contractor, and the City may retain another Contractor to undertake or complete the work identified in this Agreement. 223 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 6 Dated:_____________________ CITY OF CHANHASSEN By: Elise Ryan, Mayor And: Laurie Hokkanen, City Manager Dated:_____________________ GMH ASPHALT CORPORARTION By: Print Name:_________________________________ Its:________________________________________ 224 225 226 227 228 City Council Item June 10, 2024 Item Award Design Contract for Proposed Sanitary Sewer Lift Station #33 File No.ENG 08-09 Item No: D.18 Agenda Section CONSENT AGENDA Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council awards a contract with AE2S for Professional Design and Construction Services related to proposed Sanitary Sewer Lift Station #33." Motion Type Simple Majority Vote of members present Strategic Priority Development & Redevelopment SUMMARY Award a Professional Services Agreement (PSA) for design and construction administration services related to the proposed Lift Station #33, aka the MUSA 2010 Lift Station. This is a design contract, not awarding a contract to construct the Lift Station. BACKGROUND The City Council was previously shown a conceptual alignment of sanitary sewer for the area in the general vicinity of Highway 212, Pioneer Trail, and Powers Boulevard. This proposed Lift Station (#33) will allow for approximately 51 acres of land guided for residential development and approximately 30 acres of land guided for office/commercial development to advance, which cannot currently be developed due to the lack of sewer availability. See attached Sewer Exhibit. The City Council had directed staff to obtain proposals for the lift station design services at their April 15, 2024 work session. Staff prepared a Request For Proposals (RFP) and solicited proposals from 229 qualified firms. Four responsive proposals were received, were evaluated by staff, and scored based on the criteria in the RFP. The evaluation summary is attached for reference. DISCUSSION N/A BUDGET This Lift Station project is identified in the city's 5-yr CIP as Project No. SS-020, with an overall budget of $3M. The costs have been accounted for in the city's recent Utility Rate Studies. The staff recommended consultant's proposal cost is $258,890, which is in line with what is budgeted for the overall project cost. RECOMMENDATION Staff recommends approval of the Design Contract with AE2S. ATTACHMENTS PROFESSIONAL SERVICES AGREEMENT CIP# SS-20 MUSA 2010 Lift Station Bluff Creek Sanitary Sewer Exhibit 08-09 Design Proposal Evaluations 230 1 PROFESSIONAL SERVICES AGREEMENT-AE2S_Chanhassen_2010 MUSA LS.docx PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 10th day of June, 2024, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, LLC, a North Dakota limited liability company ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant for Engineering Services related to the City’s 2010 MUSA Lift Station implementation. 2. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Professional Services Agreement; B. Insurance Certificate; C. Request for Proposal (“RFP”) dated April 24, 2024; D. Consultant’s May 8, 2024 proposal (“Proposal”). In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document “A” having the first priority and Contract Document “D” having the last priority. 3. COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Two Hundred Fifty Eight Thousand-Eight Hundred and Ninety Dollars ($258,890.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. The City acknowledges that all reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement are created solely for the specific project covered by this Agreement and may not be suitable for reuse on other projects. The City also acknowledges that reuse of the reports, plans, models, diagrams, analyses, and information generated in connection 231 2 PROFESSIONAL SERVICES AGREEMENT-AE2S_Chanhassen_2010 MUSA LS.docx with performance of this Agreement without the written verification or adaptation by Consultant will be done at the City's sole risk and without liability to Consultant. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant’s services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, to the extent caused by the Consultant’s negligent performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the negligent performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $2,000,000 each occurrence/aggregate Automobile Liability $2,000,000 combined single limit Professional Liability $2,000,000 each claim/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non- contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, 232 3 PROFESSIONAL SERVICES AGREEMENT-AE2S_Chanhassen_2010 MUSA LS.docx withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and 233 4 PROFESSIONAL SERVICES AGREEMENT-AE2S_Chanhassen_2010 MUSA LS.docx defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18.WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19.ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20.TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. 21.WAIVER OF CONSEQUENTIAL DAMAGES. Neither party shall be liable to the other for loss of profits or revenue; loss of use or opportunity; loss of good will; cost of substitute facilities, goods, or services; cost of capital; or for any special, consequential, indirect, punitive, or exemplary damages. Signatures on following Page. 234 5 PROFESSIONAL SERVICES AGREEMENT-AE2S_Chanhassen_2010 MUSA LS.docx Dated: _______________, 2024. CITY OF CHANHASSEN BY: _____________________________________________ Elise Ryan, Mayor BY: _____________________________________________ Laurie Hokkanen, City Manager Dated: _______________, 2024. ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, LLC BY: _____________________________________________ _____________________________________________ Its _____________________________________________ Brian R. Bergantine Project Quality Director May 31st 235 May 8, 2024 Charlie Howley, PE, LEED AP Public Works Director/City Engineer City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Re: 2010 MUSA Lift Station Engineering Services that Meets Your Big Picture Vision Dear Charlie, The 2010 MUSA Lift Station will serve as a critical asset in your system, ultimately taking flow from several sub- districts where other lift stations will be located. The lift station will be located in sub-district LB5 and take flow from LB1, LB3, and LB4. Sub-district LB2 is fully developed and served by Eden Prairie. A key element will be to develop an appropriate phasing plan for the lift station to accommodate the wide range of flows from start-up to ultimate conditions. Proper phasing will help manage this initial investment that is dedicated for long-term growth while minimizing the long-term life cycle cost of the lift station. A review of the entire lift station service area will be completed to determine initial, 10-year, and ultimate design flows for the service area. Based on the ultimate peak hour flow projection of 3.69 MGD shown in the Comprehensive Plan for the Lower Bluff Creek Sewer District, the following are recommended and included in our Scope of Services: Lift Station Design A three-pump system is recommended to meet ultimate conditions. The lift station is assumed to be a precast valve vault and wet well with submersible pumps with the structure sized to meet ultimate conditions. It is not recommended to size the initial pumps and controls for ultimate conditions at this time given the long-term nature of the growth. An appropriate phasing plan would allow adequate growth in the service while maximizing the investment of the initial pumps and controls. The horsepower requirements for the future ultimate pumps may warrant a small building to house electrical equipment in lieu of a control panel due to the large size of electrical components. Considerations should be given for the ultimate conditions from a site layout perspective. Provisions for standby generation will be provided. One thing to consider with standby power is the potential timing. The initial start-up flows will be very low compared to ultimate conditions which means that the response time necessary during an emergency or power outage may not necessitate the need for standby power. As the service area continues to develop, the actual installation of a permanent standby generator could be provided in the future when the emergency response times become short enough to warrant it. Force Main Design A dual force main configuration is recommended to convey the required large range of flow rates. Force main sizing will be evaluated during preliminary design and a determination will be made whether it makes sense to provide dual force mains of the same size or utilizing a smaller force main for initial design flows with a larger parallel force main for the future. This is typically a balance between maintaining adequate velocities in the force mains while providing an additional degree of redundancy for such a critical trunk lift station in the future. 236 The force main material will be evaluated during preliminary design. Common materials are ductile iron pipe (DIP), poly vinyl chloride (PVC), and high-density polyethylene (HDPE). The total length of the dual force main and gravity sewer is approximately 5,000 feet from the proposed lift station to the connection to an existing gravity sewer. The force mains would likely be installed using a combination of open-cut methods (where needed) and by horizontal directional drilling methods to minimize disruption along the force main corridor. It is expected the force main will be located within the existing roadway right-of-ways of the City and MnDOT. Air release/vacuum valves would be installed within manholes/vaults at high points along the force mains. At this time, it is estimated that there would be approximately three high points requiring air release valves. Cleanout manholes should be considered for major low points. Isolation valves would be installed, as required. The transition to a gravity sewer would be accomplished by using a drop manhole structure. The use of a vortex manhole insert could be considered to reduce the potential for odors. While the location of the lift station may not warrant it, it may be prudent to consider the potential for future odor control when planning the lift station site. Larger trunk stations can be a potential source of odors given the length of time it takes the wastewater to reach the site from the far reaches of a large service area. Permitting and Easement Requirements All necessary permitting and easement requirements will be identified from appropriate agencies. The project is assumed to avoid all impacts to wetland and DNR public waters therefore, this scope does not include preparation of wetland impact permits or DNR work in public waters permits. The proposed force main alignment may cross a DNR public water so the project scope includes submitting a public waters therefore, a DNR work in public waters permit is not included. The project is assumed to not require permanent stormwater treatment so the scope of work does not include design for permanent stormwater BMPs. The project is assumed to require an erosion control permit from RPBCWD. Project Schedule The design schedule shown in the RFP allows for adequate time. The construction may allow for adequate construction time; however, long lead items like standby generators, controls, and electrical equipment may make it difficult to meet substantial completion by July 31, 2025. Either the substantial completion could be extended or pre-procurement of the major long lead time items is also possible to help ensure the lift station is operational when the City desires. Consultant shall not at any time supervise, direct, control, or have authority over any Constructor's work, nor will Consultant have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by an Constructor, or the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a Constructor to comply with Laws and Regulations applicable to that Constructor's furnishing and performing of its work. Consultant shall not be responsible for the acts or omissions of any Constructor. 237 AE2S ENGINEERING SERVICES - 2010 MUSA LIFT STATION PROPOSAL 2Special Assessments: If necessary it is estimated $12,000 to support the City with the Minnesota Statute 429 process. Chanhassen 2010 MUSA Lift Station AE2S City of Chanhassen Benson Saunders Johnson Wehr Ruda Pittman Geiger Subtotal Labor Subs Expenses Total QA/QC PM EIT Process Tech Admin Engineer Tech Engineer EIT Engineer EIT Elec Tech Engineer IC Tech Engineer Engineer HoursBilling Rate / Estimated Billing Rate 282$ 197$ 140$ 178$ 116$ 228$ 140$ 168$ 140$ 197$ 140$ 146$ 228$ 218$ 228$ 197$ 1. Project Management 5.0 45.0 9.0 - - 4.0 - 4.0 - 4.0 - - 4.0 - - - 75 14,819$ -$ 300$ 15,119$ Onsite Kickoff Meeting 2 3 3 1,575$ -$ 70$ 1,645$ City Council meeting #1 - Approval of the feasibility report 2 394$ -$ 45$ 439$ City Council meeting #2 - Awarding the Project 2 394$ -$ 45$ 439$ Preliminary Design Progress Meetings (two)3 6 6 4 4 4 4 6,152$ -$ 140$ 6,292$ Project Coordination (all phases)32 6,304$ -$ 6,304$ -$ -$ -$ 2. Preliminary Design 7.0 6.0 26.0 12.0 - 10.0 22.0 - - 6.0 10.0 8.0 - - 4.0 - 111 18,954$ -$ -$ 18,954$ 2.1 Design flow calculations 1 4 842$ -$ 842$ 2.2 Lift station pump capacity and wet well sizing 1 4 842$ -$ 842$ 2.3 Preliminary lift station site layout 2 2 8 12 4 8 8 4 8,202$ -$ 8,202$ 2.4 Sizing of focemains and alignment 2 2 4 8 20 6,142$ -$ 6,142$ 2.5 Identify right-of-way and easement requirements 2 280$ -$ 280$ 2.6 Identify permitting/approval requirements 2 280$ -$ 280$ 2.7 Estimate of probable construction cost 1 2 2 2 2 2 2 2,366$ -$ 2,366$ -$ -$ -$ 3. Feasibility Report - 2.0 12.0 - - 4.0 - - - 2.0 4.0 - 2.0 - - - 26 4,396$ -$ 50$ 4,446$ Feasibility report drafting 2 12 4 2 4 2 4,396$ 50$ 4,446$ -$ -$ -$ 4. Topographic Survey - 2.0 - - - 2.0 - - - - - - - - - - 4 850$ 5,000$ -$ 5,850$ Topographic Survey 2 2 850$ 5,000$ 5,850$ -$ -$ -$ 5. Obtain Utility Locations and Mapping - 1.0 2.0 - - 4.0 4.0 - - - - - - - - - 11 1,949$ -$ -$ 1,949$ Obtain utility locations and mapping / coordination with utilities 1 2 4 4 1,949$ -$ 1,949$ -$ -$ -$ 6. Geotechnical Investigation - 2.0 - - - 2.0 - - - - - - - - 2.0 - 6 1,306$ -$ -$ 1,306$ Geotechnical investigation 2 2 2 1,306$ -$ 1,306$ -$ -$ -$ 7. Wetland Delineation - 1.0 - - - - 4.0 16.0 - - - - - - - - 21 3,445$ -$ -$ 3,445$ Wetland delineation 1 4 16 3,445$ -$ 3,445$ -$ -$ -$ 8. Final Design 6.0 12.0 34.0 32.0 4.0 60.0 126.0 2.0 - 18.0 32.0 36.0 4.0 8.0 4.0 - 378 63,482$ 5,500$ 200$ 69,182$ 8.1 Wastewater pump station design 2 2 4 1,518$ -$ 1,518$ 8.2 Determine valving, air release, and access locations for forcemain 1 2 8 8 3,421$ -$ 3,421$ 8.3 Prepare easement descriptions and drawings 8 8 2,944$ 5,500$ 8,444$ 8.4 Electrical and permanent standby generator design 2 2 16 24 7,186$ -$ 7,186$ 8.5 Instrumentation and control design 2 2 4 8 3,330$ -$ 3,330$ 8.6 Develop 50% contract documents & Review Meeting 2 2 12 16 2 16 70 4 12 2 21,934$ -$ 100$ 22,034$ 8.7 Develop 90% contract documents & Review Meeting 2 2 8 16 2 24 40 2 4 24 2 21,144$ -$ 100$ 21,244$ 8.8 Prepare permit application(s)/approval requests 1 4 4 2 2,005$ -$ 2,005$ -$ -$ -$ 9. Plans and Specification Preparation - 2.0 4.0 12.0 4.0 4.0 16.0 - - 2.0 2.0 8.0 - - - - 54 8,548$ -$ -$ 8,548$ 9.1 Prepare final contract documents 4 12 4 16 2 2 8 7,690$ -$ 7,690$ 9.2 Submit the final contract documents to the City for bidding 2 4 858$ -$ 858$ -$ -$ -$ 10. Bidding Services - 25.0 12.0 4.0 20.0 6.0 8.0 - - 6.0 - 8.0 - - - - 89 14,475$ -$ -$ 14,475$ 10.1 Establish a bid opening date 1 197$ -$ 197$ 10.2 Assemble and post contract documents 2 12 1,786$ -$ 1,786$ 10.3 Receive and respond to contractor inquiries during bidding 8 4 2 2,592$ -$ 2,592$ 10.4 Issue addenda as required 8 4 4 4 4 4 4 5,444$ -$ 5,444$ 10.5 Bid opening 2 394$ -$ 394$ 10.6 Review bid proposals for compliance with the contract documents 2 394$ -$ 394$ 10.7 Deliver conforming sets of contract documents to the successful bidder 2 4 4 4 4 2 4 3,668$ -$ 3,668$ -$ -$ -$ 11. Construction Services - 96.0 490.0 8.0 - 10.0 8.0 - - 20.0 36.0 - - - - - 668 101,316$ 11,500$ 2,800$ 115,616$ 11.1 Pre-construction conference 2 394$ -$ 394$ 11.2 Contract administration 60 40 8 8 16 23,060$ -$ 23,060$ 11.3 Record Drawing and equipment O&M Manual review 4 24 2 8 5,662$ -$ 5,662$ 11.4 Construction staking 2 4 954$ 11,500$ 12,454$ 11.5 Construction materials testing 2 4 954$ -$ 954$ 11.6 Construction observation 24 410 8 8 64,824$ -$ 2,800$ 67,624$ 11.7 Record drawing preparation 2 8 8 2 8 2 4 5,468$ -$ 5,468$ -$ -$ -$ 18 194 589 68 28 106 188 22 - 58 84 60 10 8 10 - 1,443 5,076$ 38,218$ 82,460$ 12,104$ 3,248$ 24,168$ 26,320$ 3,696$ -$ 11,426$ 11,760$ 8,760$ 2,280$ 1,744$ 2,280$ -$ 233,540$ 22,000$ 3,350$ 258,890$ Process/PM Civil Instrumentation & Controls StructuralWater Resources Electrical 238 This requests information is generated from Final Adopted CIP 2024-2028 CIP 2024-2028 FINAL ADOPT, Adopted Version. Sewer - Proposed 2010 MUSA Sanitary Sewer Lift Station Overview Request Owner Charlie Howley, PW Director/City Engineer Department Sanitary Sewer Gen Operations Type Capital Improvement Project Number SS-020 Description This proposed lift station (#33) will be located on Powers Blvd south of TH 212 to service the 2010 MUSA (the area of the City south of Pioneer Trail). The project needs to be constructed before this area starts to develop and is contingent on when that happens. This is required for future development of the 2010 and 2015 MUSAs. The cost for this improvement will be paid for by future developments with future connection fees and development assessments. Note - $48,725 was paid by the Foxwood developer in escrow for this lift station; however, the Erhart Farm development completed in 2023 relocated temporary LS #32 to become a permanent lift station and therefore the Foxwood escrow was used for that. Details Type of Project New Construction Location 239 Capital Cost Breakdown Capital Cost FY2028 Total Engineering $220,000 $220,000 Construction/Maintenance $2,780,000 $2,780,000 Total $3,000,000 $3,000,000 Capital Cost Total Budget (all years) $3M Project Total $3M Capital Cost by Year (Adopted) Construction/Maintenance Engineering 2028 $3,000,000.00 $0 $800K $1.6M $2.4M Capital Cost for Budgeted Years (Adopted) TOTAL $3,000,000.00 Construction/Maintenance (93%)$2,780,000.0 Engineering (7%)$220,000.00 240 Funding Sources Breakdown Funding Sources FY2028 Total Utility Fund - Sewer $1,500,000 $1,500,000 Utility Assessments-Developer $1,500,000 $1,500,000 Total $3,000,000 $3,000,000 Funding Sources Total Budget (all years) $3M Project Total $3M Funding Sources by Year (Adopted) Utility Assessments-Developer Utility Fund - Sewer 2028 $3,000,000.00 $0 $800K $1.6M $2.4M Funding Sources for Budgeted Years (Adopted) TOTAL $3,000,000.00 Utility Assessments-Developer (50%)$1,500,00 Utility Fund - Sewer (50%)$1,500,000.00 241 18 15 14 212 212 101 18 212 101 14 212 61 61 101 101 Chanhassen, MetroGIS, Carver, Hennepin Legend Lift Station Lift Station City Sewer Pressurized Mains Private Sewer Pressurized Mains Planned Sewer Pressurized Mains City Sewer Lateral Lines Private Sewer Lateral Lines Planned Sewer Lateral Lines City Sewer Gravity Mains Private Sewer Gravity Mains Planned Sewer Gravity Mains City Water Lateral Lines Private Water Lateral Lines Planned Water Lateral Lines City Water Mains Water Main Private Water Mains Water Main Planned Water Mains Water Main City Boundary Bluff Creek Sanitary Sewer Exhibit May 14, 2024 ± 1 in = 1,000 Ft 242 Understanding of the Project Key Personnel Total Cost Fees Overall Score 30%20%$50.0%100.0% Bolton & Menk 25%16%256,116.00$ 50.0%91.7% Kimley Horn 27%15%380,100.00$ 33.7%75.7% Nero 29%18%496,600.00$ 25.8%72.5% AE2S 29%19%258,890.00$ 49.5%97.8% 2010 MUSA Lift Station Design (Project No. 08-09) Consultant 243 City Council Item June 10, 2024 Item Award Contract for the East Water Treatment Plant Fill Station Improvement Project File No.CIP Project #W-073 Item No: D.19 Agenda Section CONSENT AGENDA Prepared By Alison Albrecht, Public Works Support Specialist Reviewed By Charlie Burke SUGGESTED ACTION "The Chanhassen City Council approves a contract with Kusske Construction Company, LLC for the East Water Treatment Plant Fill Station Improvement Project." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY This project is for improving the drainage at the East Water Treatment Plant loading dock, where the bulk water fill station is located. The pavement has deteriorated creating drainage issues, and due to the bulk water filling operations, creates significant safety concerns due to icing conditions. BACKGROUND N/A DISCUSSION N/A BUDGET 244 This project was identified in the 5-Yr CIP with a budget of $100,000. The Public Works Department solicited quotes for the site improvements. Three (3) quotes were returned, as summarized below. Kusske Construction Company was the low quote, and they have successfully completed many previous projects for the city. Contractor Quote Kusske Construction Company, LLC $63,380.00 Northwest Asphalt, Inc.$73,124.75 Minger Contruction Co., Inc.$97,811.00 RECOMMENDATION Staff recommends awarding the contract for the Project to Kusske Construction Company, LLC. ATTACHMENTS Form of Agreement Quotes Chanhassen East Water Treatment Plant-Plans-Quote Set CIP W-073 EWTP Site Improvements 245 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 1 NON-BID CONTRACT FOR PURCHASE OF GOODS AND SERVICES AGREEMENT made this 10th day of June, 2024, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and KUSSKE CONSTRUCTION COMPANY, LLC, a Minnesota limited liability company ("Contractor"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Request for Quotes, dated May 20, 2024. C. Contractor’s Quote dated May 30, 2024. In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts. Contract Document “A” has the first priority and Contract Document “C” has the last priority. 2. CONTRACTOR OBLIGATIONS. The Contractor shall provide the goods, services and perform the work in accordance with the Contract Documents (“Work”). Contractor shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified in the Contract Documents. 3. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. C. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by City is acceptable to Contractor. D. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 4. COMPENSATION. Contractor shall be paid by the City for the goods and services described in Paragraph 2 in accordance with the Quote, but not to exceed amount of Sixty-Five 246 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 2 Thousand and 00/100 dollars ($65,000.00) which is inclusive of reimbursable expenses. The fee shall not be adjusted even if the estimated number of hours to perform a task, or any other estimate, assumption or matter is wrong or exceeded. Payment shall be made periodically after a service has been completed and within thirty-five (35) days of receipt of an invoice. 5. COMPLETION DATE. The Contractor shall complete the Work on or before October 31st, 2024. 6. WARRANTY. The Contractor shall be held responsible for any and all defects in workmanship and materials and upon notification by the City shall immediately replace or repair the defective workmanship and materials without cost to the City. The Contractor warrants that only new unused materials will be used. The Contractor further warrants to the City that all materials and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. These warranties are in addition to any manufacturer's standard warranty, and any warranty provided by law. 7. RIGHTS AND REMEDIES. A. The duties and obligations imposed by the Contract Documents, and the rights and remedies available thereunder shall be in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. B. No action, or failure to act, by the City or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of, or acquiescence in, any breach there under, except as may be specifically agreed in writing. 8. CHANGES TO WORK. Without invalidating the Contract, the City may, at any time, or from time to time, order additions, deletions or revisions in the work provided under this Agreement; these will be authorized by an amendment to the Contract. Upon approval of an amendment, Contractor shall proceed with the work provided under the amendment. Changes in the Contract Price shall be based upon the prices identified in the Quote provided or negotiated between the parties based on similar work provided in the Proposal. 9. UNAUTHORIZED WORK. Additional work performed without authorization of an amendment of this Contract will not entitle Contractor to an increase in the Compensation or an extension of the Contract. 10. DOCUMENTS. The City shall be the owner of all documents, reports, studies, analysis and the like prepared by the Contractor in conjunction with this contract. 11. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of goods and services to be provided. This contract may be terminated by the City at any time upon discovery by the City that the Contractor or any of its subcontractors has submitted a false 247 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 3 statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. §16C.285, Subdivision 3, the Responsible Contractor statute. 12. STANDARD OF CARE. Contractor shall exercise the same degrees of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional Contractor under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Contractor’s services. 13. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to defend, indemnify and hold harmless the City, and its employees, officials, and agents from and against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of Contractor’s negligence or its performance or failure to perform its obligations under this Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone directly or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be liable. Contractor agrees this indemnity obligation shall survive the completion or termination of this Contract. 14. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City a certificate of insurance showing proof of the required insurance required under this Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, such insurance as shall protect Contractor and the City for work covered by the Contract including workers’ compensation claims and property damage, bodily and personal injury which may arise from operations under this Contract, whether such operations are by Contractor or anyone directly or indirectly employed by either of them. The minimum amounts of insurance shall be as follows: Commercial General Liability (or in combination with an umbrella policy) $2,000,000 Each Occurrence $2,000,000 Products/Completed Operations Aggregate $2,000,000 Annual Aggregate The following coverages shall be included: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Automobile Liability $2,000,000 Combined Single Limit – Bodily Injury & Property Damage Including Owned, Hired & Non-Owned Automobiles Workers Compensation Workers’ Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Employer’s Liability with minimum limits are as follows: 248 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 4 $500,000 – Bodily Injury by Disease per employee $500,000 – Bodily Injury by Disease aggregate $500,000 – Bodily Injury by Accident The Contractor’s insurance must be “Primary and Non-Contributory”. All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained with responsible insurance companies organized under the laws of one of the states of the United States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed with the City. A copy of the endorsement must be submitted with the certificate of insurance. Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the City, or ten (10) days’ notice for non-payment of premium. An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s policy limits on a follow-form basis to satisfy the full policy limits required by this Contract. 15. INDEPENDENT CONTRACTOR. The City hereby retains the Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 16. SUBCONTRACTORS. Contractor shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Contractor shall comply with Minnesota Statute § 471.425. Contractor must pay Subcontractor for all undisputed services provided by Subcontractor within ten days of Contractor’s receipt of payment from City. Contractor must pay interest of 1.5 percent per month or any part of a month to Subcontractor on any undisputed amount not paid on time to Subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 17. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 249 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 5 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. CONTROLLING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 21. COPYRIGHT. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. 22. RECORDS/AUDIT. The Contractor shall maintain complete and accurate records of time and expense involved in the performance of services. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books, records, documents, and accounting procedures and practices of City and Contractor relevant to the Agreement are subject to examination by City and Contactor, and either the Legislative Auditor or the State Auditor as appropriate. City and Contractor agree to maintain these records for a period of six years from the date of performance of all services covered under this Agreement. 23. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 24. TERMINATION. This Agreement may be terminated by City on two (2) days’ written notice delivered to Contractor at the address on file with the City. Upon termination under this provision if there is no fault of the Contractor, the Contractor shall be paid for goods and services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment shall be made to the Contractor, and the City may retain another Contractor to undertake or complete the work identified in this Agreement. 250 FORM OF AGREEMENT - NON-BID CONTRACT FOR GOODS AND SERVICES (with Responsible Contractor language).DOCX 6 Dated:_____________________ CITY OF CHANHASSEN By: Elise Ryan, Mayor And: Laurie Hokkanen, City Manager Dated:_____________________ KUSSKE CONSTRUCTION COMPANY, LLC By: Print Name:_________________________________ Its:________________________________________ 251 252 253 254 255 CONSTRUCTION PLANS FOR: PREPARED FOR: CITY OF CHANHASSEN EAST WATER TREATMENT PLANT SITE IMPROVEMENTS LOCATION MAP HANSEN T HORP PELLINEN OLSON,Inc. 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Engineering SurveyingLandscape Architecture DATE ISSUES / REVISIONSNO. EXISTING LEGEND SANITARY MANHOLE CATCH BASIN LIGHT POWER POLE TRANSFORMER ELECTRIC METER GAS VALVE TELEPHONE BOX GAS METER ELECTRICAL METER TREE S OVERHEAD UTILITY ELECTRIC LINE GAS MAIN WATER MAIN SANITARY SEWER STORM SEWER FIBER OPTIC LINE TELEPHONE LINE CONTOUR GENERAL NOTES I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. LIC. NO.DATE: SHEET INDEX SHEET OF 5 11 (NOT TO SCALE) PROJECT NO. 23-031 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ADAM PAWELK LIC. NO.DATE: SHEET INDEX 1 COVER SHEET 2 REMOVALS PLAN 3 SITE, GRADING & DRAINAGE PLAN 4-5 DETAILS 1 CALL BEFORE YOU DIG ! MINNESOTA LAW REQUIRES EXCAVATORS TO NOTIFY THE REGIONAL NOTIFICATION CENTER AT LEAST TWO (2) BUSINESS DAYS BUT NOT MORE THAN FOURTEEN (14) CALENDAR DAYS PRIOR TO EXCAVATION GOPHER STATE ONE CALL www.gopherstateonecall.org1-800-252-1166 Minnesota 10-20-23 10-20-23 QUOTE SET PROJECT LOCATION 1. ALL WORK SHALL BE IN ACCORDANCE WITH THE PROJECT PLANS AND CITY SPECIFICATIONS. 2. CONTRACTOR SHALL FIELD VERIFY SITE CONDITIONS PRIOR TO CONSTRUCTION INCLUDING EXISTING ELEVATIONS AND TOPOGRAPHY PRIOR TO COMMENCING GRADING OPERATIONS. IF DISCREPANCIES OCCUR BETWEEN PLANS AND ACTUAL SITE CONDITIONS, NOTIFY ENGINEER IMMEDIATELY. 3. PRIOR TO GRADING ACTIVITIES, TOPSOIL, ROOTS, AND OTHER ORGANIC MATERIAL SHALL BE COMPLETELY STRIPPED IN NEW PAVEMENT AREAS AND ONLY STRIPPED AS NEEDED IN GREENSPACE AREAS. EXISTING TOPSOIL SHALL BE STOCKPILED FOR REUSE. 4. CONTRACTOR SHALL DETERMINE LOCATION OF EXISTING PUBLIC AND PRIVATE UTILITIES PRIOR TO CONSTRUCTION AND SHALL BE RESPONSIBLE FOR PRESERVING THESE. ANY REPAIRS NECESSARY DUE TO CONTRACTORS OPERATIONS SHALL BE MADE AT CONTRACTORS EXPENSE. BEFORE DIGGING CALL: GOPHER STATE ONE CALL (651) 454-0002. 5. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL "C". THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINE FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." 6. CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING SAFETY MEASURES TO SAFEGUARD VEHICLES AND PEDESTRIAN TRAFFIC. COORDINATE WITH CITY FOR MAINTAINING ACCESS TO THE FACILITY. 7. CONTRACTOR SHALL KEEP ALL PAVED SURFACES FREE OF SEDIMENT. PAVED SURFACES SHALL BE SWEPT AS NEEDED OR AS DIRECTED BY THE CITY OR ENGINEER. 8. INSTALL EROSION AND SEDIMENT CONTROL MEASURES BEFORE ANY LAND DISTURBING ACTIVITIES TAKE PLACE AS SHOWN ON THE PLANS OR AS DIRECTED. 9. RESTORE ALL DISTURBED AREAS, INCLUDING PAVEMENT, TO EXISTING CONDITIONS OR BETTER. 10. EXISTING PAVEMENT SHALL BE PRESERVED WHEREVER POSSIBLE. COORDINATE PAVEMENT REMOVAL AREAS WITH SITE PLAN. SAWCUT (NO JACKHAMMERING) ALONG EXISTING PAVEMENT TO CREATE SMOOTH TRANSITIONS BETWEEN EXISTING AND NEW PAVEMENT. SAWCUT CONCRETE PAVEMENT AND CURB & GUTTER TO NEAREST JOINT. 49990 LEGEND REMOVE BITUMINOUS PAVEMENT REMOVE CURB AND GUTTER SAWCUT / MATCHLINE BITUMINOUS PAVEMENT CONCRETE PAVEMENT 256 CB Rim=963.20 Inv=960.56 15" RCP CB Rim=963.02 Inv=960.24 15" RCP Inv=960.19 15" RCP FFE= 968.99 6" 6" FFE= 968.99 9" 9" 9" 9" 9" CONCRETE PAD CONCRETE PAD RETAINING WALL STMH Rim=963.48 Inv=959.84 NE 15" RCP Inv=959.92 NW 15" RCP Inv=960.11 SE 12" CB Rim=963.30 Inv=960.62 15" RCP Inv=960.63 15" RCP CB Rim=962.90 Inv=960.27 15" Inv=960.07 15" SMH Rim=965.26 Inv=957.59 NE 10" PVC Inv=957.72 S 10" PVC REMOVE BITUMINOUS PAVEMENT AND BASE MATERIALS, SEE SITE PLAN REMOVE CURB AND GUTTER, TYP. SAWCUT, TYP.~20'~10' SALVAGE TOPSOIL AND SUBCUT AREA FOR NEW CONCRETE WALK (INCIDENTAL TO CONTRACT), SEE SITE PLAN SCALE IN FEET 0 10 20 30 CALL BEFORE YOU DIG ! MINNESOTA LAW REQUIRES EXCAVATORS TO NOTIFY THE REGIONAL NOTIFICATION CENTER AT LEAST TWO (2) BUSINESS DAYS BUT NOT MORE THAN FOURTEEN (14) CALENDAR DAYS PRIOR TO EXCAVATION GOPHER STATE ONE CALL www.gopherstateonecall.org1-800-252-1166 Minnesota DATE ISSUES / REVISIONSNO.DESIGNDRAWN CHECKED ANO AMP USER: apawelk XREF(s): 23-031_X-SURV.dwg 23-031_X-GEN-TBLK.dwg 23-031_X-CIV-RMVL.dwg CERT-ENG - AMP.dwgSCALE: 0 DATE/TIME: Oct 20, 2023 - 3:42pmFILE: P:\2023\23-031 - Chanhassen East Water Treatment Plant Improvements\CAD\DWG\PLANSHEETS\CIVIL\23-031_CIV-RMVL.dwg LAYOUT: 001LIC. NO.DATE: EAST WATER TREATMENT PLANT SITE IMPROVEMENTS 201 W. 79TH ST., CHANHASSEN, MN 55317 HANSEN THORP PELLINEN OLSON,Inc. 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Engineering SurveyingLandscape Architecture PROJECT NO. 23-031 OWNER NAME City of Chanhassen SHEET OF 5 HORIZONTAL 10-20-23 QUOTE SET I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ADAM PAWELK ANO1 10-20-2349990 REMOVALS PLAN 2 257 CB Rim=963.20 Inv=960.56 15" RCP CB Rim=963.02 Inv=960.24 15" RCP Inv=960.19 15" RCP FFE= 968.99 6" 6" FFE= 968.99 9" 9" 9" 9" 9" CONCRETE PAD CONCRETE PAD RETAINING WALL STMH Rim=963.48 Inv=959.84 NE 15" RCP Inv=959.92 NW 15" RCP Inv=960.11 SE 12" CB Rim=963.30 Inv=960.62 15" RCP Inv=960.63 15" RCP CB Rim=962.90 Inv=960.27 15" Inv=960.07 15" SMH Rim=965.26 Inv=957.59 NE 10" PVC Inv=957.72 S 10" PVC BOTTOM OF WALL=965.003.3%1.1%2.0% HP=965.01 4' TRENCH DRAIN, SEE DETAIL RIM = 964.90 55 LF 12" RCP CL V @ 2.8% CB #1 60" Ø RIM= 963.60 INV=960.35 (SE) [MATCH EXIST.] INV=960.35 (S) INV= 960.30 (NW) [MATCH EXIST.] TRENCH DRAIN OUTLET INV=961.90 EXISTING 12" DIP STORM SEWER @ 1.00% PER AS-BUILT PLAN, FIELD VERIFY LOCATION AT CB #1 BITUMINOUS PAVEMENT, MATCH EXISTING PAVEMENT SECTION, PAVEMENT SECTION ASSUMED TO MATCH CITY DETAIL 5201 INSTALL INLET PROTECTION INSTALL CONCRETE WALK FROM BACK OF CURB TO DIESEL FUEL PORT CONCRETE PAVEMENT B618 CONCRETE CURB AND GUTTER, TYP. CONNECT EXISTING 12" DIP STORM SEWER PIPES TO NEW CB WITH RUBBER BOOT OR AS DIRECTED, PER RECORD DRAWINGS: EXISTING DIP STORM SEWER WAS INSTALLED WITH HEAT TRACER AND WRAPPED WITH INSULATION, REPAIR AS NEEDED FOLLOWING INSTALLATION OF CB SCALE IN FEET 0 10 20 30 CALL BEFORE YOU DIG ! MINNESOTA LAW REQUIRES EXCAVATORS TO NOTIFY THE REGIONAL NOTIFICATION CENTER AT LEAST TWO (2) BUSINESS DAYS BUT NOT MORE THAN FOURTEEN (14) CALENDAR DAYS PRIOR TO EXCAVATION GOPHER STATE ONE CALL www.gopherstateonecall.org1-800-252-1166 Minnesota DATE ISSUES / REVISIONSNO.DESIGNDRAWN CHECKED ANO AMP USER: apawelk XREF(s): 23-031_X-CIV-GRAD.dwg 23-031_X-CIV-SITE.dwg 23-031_X-CIV-STRM.dwg 23-031_X-SURV.dwg 23-031_X-GEN-TBLK.dwg 23-031_X-HATCH.dwg 23-031_X-CIV-EROS.dwg CERT-ENG - AMP.dwgSCALE: 0 DATE/TIME: Oct 20, 2023 - 3:42pmFILE: P:\2023\23-031 - Chanhassen East Water Treatment Plant Improvements\CAD\DWG\PLANSHEETS\CIVIL\23-031_CIV-CONST.dwg LAYOUT: 001LIC. NO.DATE: EAST WATER TREATMENT PLANT SITE IMPROVEMENTS 201 W. 79TH ST., CHANHASSEN, MN 55317 HANSEN THORP PELLINEN OLSON,Inc. 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Engineering SurveyingLandscape Architecture PROJECT NO. 23-031 OWNER NAME City of Chanhassen SHEET OF 5 HORIZONTAL 10-20-23 QUOTE SET I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ADAM PAWELK ANO1 10-20-2349990 SITE, GRADING & DRAINAGE PLAN 3 258 DATE ISSUES / REVISIONSNO.DESIGNDRAWN CHECKED ANO AMP USER: apawelk XREF(s): 23-031_X-GEN-TBLK.dwg CERT-ENG - AMP.dwgSCALE: 0 DATE/TIME: Oct 20, 2023 - 3:42pmFILE: P:\2023\23-031 - Chanhassen East Water Treatment Plant Improvements\CAD\DWG\PLANSHEETS\CIVIL\23-031_CIV-DTL.dwg LAYOUT: 001LIC. NO.DATE: EAST WATER TREATMENT PLANT SITE IMPROVEMENTS 201 W. 79TH ST., CHANHASSEN, MN 55317 HANSEN THORP PELLINEN OLSON,Inc. 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Engineering SurveyingLandscape Architecture PROJECT NO. 23-031 OWNER NAME City of Chanhassen SHEET OF 5 10-20-23 QUOTE SET I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ADAM PAWELK ANO1 10-20-2349990 DETAILS 4 NEENAH R-2501 CASTING, TYPE "G" GRATE OR APPROVED EQUAL NEENAH R-2501 CASTING, TYPE "G" GRATE OR APPROVED EQUAL 6" 60" REINFORCED, THICKNESS=8"SEE PLAN4' 259 PLAN VIEW LONGITUDINAL VIEW SECTION VIEW 15" 17"34"ATSHALLOWEND31" 13' CAST IN PLACE REINFORCED CONCRETE TRENCH STRUCTURE (Mn/DOT 2461, MIX 3G52 UNLESS OTHERWISE APPROVED)1% MIN. SLOPE CONCRETE PAVEMENT 5% SLOPE DOCK/BUILDING WALL SEE PLAN FOR RIM ELEVATION SEE PLAN FOR RIM ELEVATION DOCK WALL 36"LONGITUDINAL VIEW SECTION VIEW 8" EXTEND REINFORCEMENT 5' FROM TRENCH DRAIN #4 REBAR, EQUALLY SPACED, ~30" OC 1 1 #5 REBAR CONT (x4) TOE OF B618 CURB AND GUTTERTOE OF B618 CURB AND GUTTER BITUMINOUS PAVEMENT 5.5'2'2% SLOPE 8"EXTEND REINFORCEMENT 18" FROM TRENCH DRAIN #4 REBAR, EQUALLY SPACED, ~30" OC #5 REBAR CONT #4 REBAR, VERTICAL EQUALLY SPACED, ~30" OC8"4"(±1")4"(±1")8"4"(±1")(NO SCALE) CASTING: NEENAH R-4990-EX(x6) WITH TYPE C GRATE (OR APPROVED EQUAL)34"TRENCH DRAIN OUTLET INVERT, SEE PLAN SHAPE BOTTOM OF TRENCH DRAIN AT PIPE CONNECTION TO ACCOMMODATE PIPE THICKNESS 2.58'DATE ISSUES / REVISIONSNO.DESIGNDRAWN CHECKED ANO AMP USER: apawelk XREF(s): 23-031_X-GEN-TBLK.dwg CERT-ENG - AMP.dwgSCALE: 0 DATE/TIME: Oct 20, 2023 - 3:42pmFILE: P:\2023\23-031 - Chanhassen East Water Treatment Plant Improvements\CAD\DWG\PLANSHEETS\CIVIL\23-031_CIV-DTL.dwg LAYOUT: 002LIC. NO.DATE: EAST WATER TREATMENT PLANT SITE IMPROVEMENTS 201 W. 79TH ST., CHANHASSEN, MN 55317 HANSEN THORP PELLINEN OLSON,Inc. 7510 Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Engineering SurveyingLandscape Architecture PROJECT NO. 23-031 OWNER NAME City of Chanhassen SHEET OF 5 10-20-23 QUOTE SET I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ADAM PAWELK ANO1 10-20-2349990 DETAILS 5 CONCRETE PAVEMENT SECTION NOTE: ALL IMPROVEMENTS SHALL BE CONSTRUCTED ON APPROVED, COMPACTED SUBGRADE. CONCRETE CURB AND GUTTER (SEE PLAN) EXTEND AGGREGATE BASE 6" MIN. BEYOND BACK OF CURB 8" CONCRETE (Mn/DOT 2301, MIX 3F52 UNLESS OTHERWISE APPROVED) 6" CL 5 AGGREGATE BASE (Mn/DOT 2211) EXPANSION JOINT AT WALLS, CURB & SIMILAR JUNCTIONS. FILL & SEAL. CONTROL JOINTS-EQUALLY SPACED (FIELD VERIFY), CUT TO 1/3 PAVEMENT THICKNESS. FILL & SEAL.#4 REBAR EQUALLY SPACED, SEE TRENCH DRAIN DETAIL TRENCH DRAIN (NO SCALE) 260 Water - EWTP Site Improvements Overview Request Owner Charlie Howley, PW Director/City Engineer Department Treatment Plant East Type Capital Improvement Project Number W-073 Description The project consists of reconstructing site elements such as curb, sidewalks, parking lot, storm sewer, and grading around the East Water Treatment Plant (EWTP) building. The EWTP was constructed in 2007. Since that time, settlement of pavement has occurred and the heavy use of the bulk water ll station has created drainage issues that create an abundance of icing conditions in the winter, resulting in the high potential of safety risk for City staff and customers. Details Type of Project Improvement Location 261 Capital Cost Breakdown Capital Cost FY2023 Total Engineering $15,000 $15,000 Construction/Maintenance $85,000 $85,000 Total $100,000 $100,000 Capital Cost FY2023 Budget $100,000 Total Budget (all years) $100K Project Total $100K Capital Cost by Year Construction/Maintenance Engineering 2023 $100,000.00 $0 $25K $50K $75K $100K Capital Cost for Budgeted Years TOTAL $100,000.00 Construction/Maintenance (85%)$85,000.00 Engineering (15%)$15,000.00 262 Funding Sources Breakdown Funding Sources FY2023 Total Utility Fund - Water $100,000 $100,000 Total $100,000 $100,000 Funding Sources FY2023 Budget $100,000 Total Budget (all years) $100K Project Total $100K Funding Sources by Year Utility Fund - Water 2023 $100,000.00 $0 $25K $50K $75K $100K Funding Sources for Budgeted Years TOTAL $100,000.00 Utility Fund - Water (100%)$100,000.00 263 City Council Item June 10, 2024 Item Metronet Settlement Agreement File No.Item No: D.20 Agenda Section CONSENT AGENDA Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION The City Council approves the Settlement Agreement, resulting in the termination of the Cable Franchise. Motion Type Simple Majority Vote of members present Strategic Priority Communications SUMMARY MetroNet has notified the City of Chanhassen, Minnesota (“City”) that due to changing market conditions, MetroNet no longer seeks to provide cable/video services in the City. MetroNet has therefore requested termination of Cable Television Franchise Ordinance No. 678, adopted by the City on August 23, 2021 (“Cable Franchise”). The City and MetroNet are also parties to a Fiber Agreement, dated August 23, 2021, and MetroNet has agreed to maintain the Fiber Agreement. This Fiber Agreement requires the provision of certain dedicated fiber to City owned facilities for use by the City, free of charge. MetroNet has stated that while it seeks to terminate the Cable Franchise, MetroNet intends to continue to provide broadband service within the City. The provision of broadband service in the City does not 264 currently require franchise authorization. Rather, MetroNet would be required to comply with applicable City Code provisions related to right-of-way construction. A Settlement Agreement has been prepared which terminates the Cable Franchise, maintains the Fiber Agreement terms through April 1, 2034, and verifies compliance with other right-of-way and City Code conditions. The attached Settlement Agreement has been reviewed and agreed to by City staff and MetroNet. BACKGROUND DISCUSSION BUDGET MetroNet will reimburse the City $25,000 for City's reasonable costs and expenses in connection with this Settlement Agreement. Given that MetroNet has not yet initiated cable service in the City, not paid the City any franchise fees or PEG fees, there is no direct financial impact resulting from the termination of the Cable Franchise. Execution of the Settlement Agreement would terminate the Franchise effective June 10, 2024. RECOMMENDATION ATTACHMENTS Settlement Agreement with MetroNet - Chanhassen Memorandum re MetroNet Settlement Agreement - Chanhassen(9319015.1) 265 266 267 150 South Fifth Street | Suite 1200 | Minneapolis, MN 55402 P:612 -877 -5000 F:612 -877 -5999 W:LawMoss.com MEMORANDUM To:Laurie Hokkanen From:Brian Grogan Date:May 31, 2024 Re:Settlement Agreement -MetroNet MetroNet has notified the City of Chanhassen, Minnesota (“City”)that due to changing market conditions, MetroNet no longer seeks to provide cable/video services in the City. MetroNet has therefore requested termination of Cable Television Franchise Ordinance No. 678, adopted by the City on August 23, 2021 (“Cable Franchise”). The City and MetroNet are also parties to a Fiber Agreement, dated August 23, 2021, and MetroNet has agreed to maintain the Fiber Agreement. This Fiber Agreement requires the provision of certain dedicated fiber to City owned facilities for use by the City, free of charge. MetroNet has stated that while it seeks to terminate the Cable Franchise, MetroNet intends to continue to provide broadband service within the City. The provision of broadband service in the City does not currently require franchise authorization. Rather, MetroNet would be required to comply with applicable City Code provisions related to right-of-way construction. A Settlement Agreement has been prepared which terminates the Cable Franchise, maintains the Fiber Agreement terms through April 1, 2034, and verifies compliance with other right-of- way and City Code conditions. The attached Settlement Agreement has been reviewed and agreed to by City staff and MetroNet. Fiscal & Resource Impact: MetroNet will reimburse the City $25,000 for City's reasonable costs and expenses in connection with this Settlement Agreement. Given that MetroNet has not yet initiated cable service in the City, not paid the City any franchise fees or PEG fees, there is no direct financial impact resulting from the termination of the Cable Franchise. Execution of the Settlement Agreement would terminate the Franchise effective June 10, 2024. Action Requested: Approve the Settlement Agreement resulting in the termination of the Cable Franchise. Attachment: Settlement Agreement -MetroNet and City of Chanhassen. 9319015v1 268 City Council Item June 10, 2024 Item Resolution 24-XX; City support of 82nd Street 60% Layout File No.24-06 Item No: D.21 Agenda Section CONSENT AGENDA Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves a Resolution supporting the 60% 82nd Street project layout." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY This action is being requested by Carver County in order to move ahead with Right-of-Way acquisition for the project, which is scheduled for construction in late 2024. Other than the UMN Landscape Arboretum, there are no City of Chanhassen properties requiring dedication of Right-of-Way for the project. BACKGROUND City and County staff gave the City Council a project update at the February 26, 2024 Workshop. A copy of that presentation is attached for reference. Staff's takeaway from that workshop was that the City Council generally supported the project and the layout, which includes severing the existing 82nd Street via installation of two cul-de-sacs, and thus cutting off the through street between Hwy 41 and the new Lyman Boulevard. One question Council had is what do the few property owners who front 82nd Street think about 269 creating the double cul-de-sacs. The County and the City of Chaska both have indicated that all of those property owners support the layout. Both the City of Chaska and the City of Chanhassen emergency services support the layout as presented. DISCUSSION Since the 82nd Street Right of Way is officially split between the City of Chanhassen and the City of Chaska, staff from both agencies have started working on a long term O&M plan for 82nd Street, which will be codified in an agreement between the two agencies. This agreement will be on a future City Council agenda for approval, but essentially outlines that Chaska will be solely responsible for routine maintenance of the street while Chanhassen will cost share future major rehabilitation work. This is similar to how the maintenance responsibilities are currently split for the street, however there is no formal documentation to that affect that staff has been to find. BUDGET The city has no financial commitment for the implementation of this project. RECOMMENDATION Staff recommends support of the 60% project layout. ATTACHMENTS 20240610 Chanhassen 82nd Street Resoultion 82nd St 60% Layout Enlarged Chanhassen area 240226_82nd Chan City Council Presentation 270 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 10, 2024 RESOLUTION NO: 2024-XX MOTION BY: SECONDED BY: A RESOLUTION SUPPORTING THE LAYOUT OF THE HIGHWAY 18 PROJECT WHEREAS, the Highway 18 Project, led byCarver County, provides a crucial highway connection and improvements to complete the segment of new County State Aid Highway (CSAH) 18 from the intersection of CSAH 13/Bavaria Road/ 82nd Street to a point approximately 0.25 mile west of Trunk Highway 41, consistent with the County Comprehensive Plan; and WHEREAS, the Chanhassen City Council adopted Resolution 2021-7 on February 8, 2021 supporting the Arboretum Area Transportation Plan; and WHEREAS, Resolution 2021-7 acknowledges the Arboretum Area Transportation Plan recommends roadway corridor visions including: roadway typical sections and corridor footprints, pedestrian and bicycle facilities, and access type and intersection control to serve short, mid, and long-term development and transportation infrastructure needs; and WHEREAS,it is necessary to secure the support of the City Council before initiating the land acquisition phase of the Highway 18 Project; and WHEREAS,Carver County has assembled a funding package that eliminated the city’s cost share with the Carver County Transportation Sales Tax and a State of Minnesota Legislative Award; and WHEREAS, the Highway 18 Project will convert the city street currently within the jurisdictions of the City of Chanhassen, City of Chaska, and Cityof Victoria to a county road by connecting to Lyman Boulevard (CR 18) to the east of the ravine via a new bridge and by connecting to Highway 18 in Victoria at the intersection with Bavaria Road; and WHEREAS,approximately 0.6 miles of 82nd Street that generally navigates north to south following the southeast boundary of the University of Minnesota Landscape Arboretum, serves as the boundary between the cities of Chanhassen and Chaska, and connects with 82nd Street at TH 41 will remain a city street, jointly owned by the cities of Chanhassen and Chaska; and WHEREAS,the plans presented for the 82nd Street Improvement project to the Chanhassen City Council includes a conversion of the remaining city street section of 82nd Street into two separate and disconnected cul-de-sacs and has been found by the Chanhassen Fire Department to be acceptable to delivering public safety access. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby expresses its support for the Highway 18 Project; and 271 BE IT FURTHER RESOLVED that the City Council approves the commencement of land acquisition by Carver County as necessary for the execution of the Highway 18 Project; and BE IT FURTHER RESOLVED that the City Council directs staff to pursue a maintenance agreement with the City of Chaska for the remaining city street section of 82nd Street which will be presented to both City Councils for adoption at a future date; and BE IT FURTHER RESOLVED that the City Council supports the layout of the Highway 18 Project as presented. PASSED AND ADOPTED by the Chanhassen City Council this 10 th day of June 2024. ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 272 BAVARIA RDALI LN HILLPOINTE LN WOODLAND HILLS BLVD T IL IA LNOAK DROAK CT APPLEW OOD CIR FLEXENTIAL BI OMEDI CALLI F ECOREAM ER ICA AND ENG IN EER IN G O F TE L M ANU FAC TU R ING PETER C. MOE DRIVESERVICE ROAD10' TRAIL 12' THRU14' X 300' RT TURN 12 ' THRU 10' TRA IL 10' BLVD 8 ' SHLD 10' BLVD 8' SHLD 12' THRU 12' X 300' LT TURN 12' THRU 8' SHLD 10' TRAIL14' X 200' RT TURN 12' THRU12' THRU8' SHLD 10' BLVD 10' TRAIL12' THRU8' SHLD10' BLVD12' THRU8' SHLD 12' X 200' LT TURN 10' TRAIL 10' BLVD 8' SHLD 12' THRU 12' THRU 8' SHLD 10' TRAIL 10' BLVD 12 ' THRU 12 ' THRU 8' SHLD 8' SHLD1 2' THRU1 2' X 1 3 5' LT TURN1 2' THRU8' SHLD10' TRAIL 10' BLVD 8' SHLD 14' THRU11' THRU14' THRU 14' THRU 14' X 85' RT TURN 14' THRU 14' THRU 10' DRIVEMEDN MEDN10' TRAIL12' THRU11' THRU8' SHLD10' TRAIL14' THRU14' THRU10' DRIVE15' DRIVE12' DRIVE16' DRIVE18' DRIVE1 4' DRI VE 14' DRIVE12' DRIVE12' DRIVE1 2 ' DRIV E 14' DRIVE 12' DRIVE8' SHLD 14' THRU8' SHLD8' SHLD 8' TRAIL4' SHLD14' T HR U1 4 ' THRU14' THRU14' THRU 8' SHLD8' BLVD11' THRU8' SHLD11' THRU12' X 80' LT TURN4' SHLD1.5' AGG SHLD12' DRIVE 18' DRIVE12 ' DRIVE 10' TRAIL12.9' DRI VE9' DRIVE 18' DRI VE 8' TRAIL 10' TRAIL 12' THRU12' THRU13.5' DRIVE 1 0 ' TRAIL BAVARIARDRDMCKNIGHT ND82 ST 18 13 1 8BAVARIARD Lyman Blvd 2000100 SCALE IN FEET COUNTY CARVER COUNTY CARVER COUNTYCARVER LEGEND PAVED ROADWAYS CONCRETE CURBS PROPOSED RIGHT OF WAY MEDIANS, AND DRIVEWAYS CONCRETE SIDEWALKS, PAVED TRAILS RETAINING WALL DRIVEWAYS, AND ROADWAYS GRAVEL SHOULDERS, TRAILS, EXISTING RIGHT OF WAY BRIDGE GRASS PONDS SUBJECT TO CHANGE APRIL 2024 PRELIMINARY EXISTING ARBORETUM FENCE DRAINAGE CHANNEL CITY LIMITS CITY OF CHANHASSEN CITY OF CHASKA CITY OF CHASKA CITY OF CHASKA CITY OF VICTORIA CITY OF CHANHASSEN © 2024 Microsoft Corporation © 2024 Maxar ©CNES (2024) Distribution Airbus DS 273 E X R/W30'R 30'R E X R/WE X R/WE X R/WE X R/WE X R/W S O L D 82 N D ST�(30 MPH)e = NC 300' R (30 MPH)e = NC 983.75' R 45'R FUTURE TRAIL FUTURE TRAIL TRAIL CDS� N OLD 82ND ST�(30 MPH)e = NC 268.90' R 45'R 45'R 45'R 45'R 10' T R AIL 10' BLV D 12' T H R U 12' T H R U 8' S HL D 14' THRU 14' THRU 14 ' THRU 14 ' THRU 8' S HL D 12' D RIV E 10' TRAIL 12.9' DRIVE9' D RIVE18' DRIVE13.5' DRIVE10' TRAIL 1 9 5 1040 40 45 30 35 10 15 274 PROJECT REVIEW CSAH 18 -82nd Street Arboretum Area Transportation Plan (AATP) Chanhassen City Council 02/26/2024 275 No action needed tonight –Information only Carver County led project Dedicated Project Website www.carvercountymn.gov/departments/public-works/projects- studies/82nd-street-project 276 Arboretum Area Transportation Plan (AATP) 277 •Reduce traffic congestion •Improve road safety •Enhance walking and bicycling conditions and connections •Respect the environment •Connect local destinations Project Goals 278 Current Layout 279 •40 mph design (speed study will determine posted speed limit) •Two lane roadway w/ shoulders and trail •Rolling terrain and profile •Roundabout at Bavaria Roadway Characteristics 280 •Bridge spans ravine trail and open channel Ravine Area 281 •Chanhassen ROW @ street centerline •North Cul-de-sac length is ~ 1850’ •South Cul-de-sac length is ~ 830’ •Max. length per City Code is 750’ –Variance will be needed –Variance also potentially needed for roadway slope •Trail connection between CDS’ –Provides access to ravine trailhead on north end •Arboretum desires maintenance access road •Maintenance agreement (MOU) needed between Chaska and Chanhassen –All routine maintenance performed by Chaska 82nd St. Remnant Area 282 ~ $23M project •Fully funded •No money requested or committed from Chanhassen Funding 283 •City Council passed resolution adopting the AATP –Feb 2021 •State Bonding Funding received –May 2023 •Design Kick-off –June 2023 •Public Open House –Sep 2023 •Final Layout –Feb 2024 ~ We are here •Resolution of City support requested for the layout –Mar 2024 •Final Design and R/W Process –Mar 2024 to Sept 2024 •82nd St. maintenance MOU with Chaska –Aug 2024 •Final Plans and JPA are approved by the County and City –Aug 2024 •Bidding –Oct 2024 •Construction –Nov 2024 to Nov 2025 •TH 5 Construction –Begins in 2026 Timeline 284 Questions? 285 City Council Item June 10, 2024 Item Resolution 2024-XX: Accept 2024 Community Events Sponsorship Donations from Area Businesses File No.Item No: D.22 Agenda Section CONSENT AGENDA Prepared By Priya Tandon, Recreation Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution accepting donations totaling $36,950 from area businesses for the 2024 Community Events Sponsorship Program. Furthermore, the staff is directed to prepare correspondence thanking each business for their generous contribution." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND Each year, the City of Chanhassen presents four community events: the February Festival, the Easter Egg Candy Hunt, the 4th of July Celebration, and the Halloween Party. These events have been longstanding traditions in our community. To date, $36,950.00 has been donated to the 2024 Community Events Sponsorship Program in increments of $500 or more as identified in the resolution.. The total amount of sponsorship received in 2024, including contributions smaller than $500, is $38,836.00. All donations exceeding $500 must be approved by the City Council under State Statute. The generosity and civic pride of our business community is one of the many reasons why Chanhassen is a great place to live and raise a family. All of the community events are made possible through 286 generous donations from the local business community. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Resolution 287 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 10,2024 RESOLUTION NO:2024-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING DONATIONS FOR THE 2024 COMMUNITY EVENTS SPONSORSHIP PROGRAM WHEREAS, each year the city presents four community events: February Festival, Easter Egg Candy Hunt, 4th of July Celebration, and Halloween Party. NOW, THEREFORE, BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the following donations to help offset the costs of these events: Business Name Donation The Garden By The Woods $ 4,000.00 Nicolet National Bank $ 3,500.00 Old National Bank $ 3,000.00 SERVPRO of Chaska/Chanhassen $ 3,000.00 Bongards Premium Cheese $ 1,500.00 Ridgeview $ 1,500.00 South Lake Agency Inc. $ 1,500.00 The Mustard Seed Landscaping and Garden Center $ 1,250.00 J&R Complete Auto Repair $ 1,200.00 Americana Community Bank $ 1,000.00 Automotive Unlimited $ 1,000.00 Chanhassen American Legion Post 580 $ 1,000.00 Chick-fil-A Chanhassen & Eden Prairie $ 1,000.00 Christian Brothers Automotive $ 1,000.00 Eden Trace Corp. $ 1,000.00 kiddywampus $ 1,000.00 Lunds & Byerlys Chanhassen $ 1,000.00 Mathnasium of Chanhassen West $ 1,000.00 Pizzaioli $ 1,000.00 Riley Crossing Senior Living $ 1,000.00 288 2 Waytek Inc. $ 1,000.00 Wink Family Eye Care $ 1,000.00 Brown's Tire & Auto $ 500.00 Chanhassen Chiropractic $ 500.00 Chanhassen Dental $ 500.00 Houlihan's Restaurant and Bar $ 500.00 Metropolitan Supply $ 500.00 Power Systems $ 500.00 Xcel Energy $ 500.00 TOTAL DONATIONS $ 36,950.00 BE IT FURTHER RESOLVED that staff is directed to prepare correspondence thanking each business for their generous contributions. Passed and adopted by the Chanhassen City Council this 10 th day of June, 2024. ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 289 City Council Item June 10, 2024 Item Approve On-Sale Beer & Wine Liquor License for SAI Ram, LLC doing business as Thaliwala located at 7850 Market Boulevard File No.Item No: F.1 Agenda Section PUBLIC HEARINGS Prepared By Jenny Potter, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves an On-Sale Beer & Wine Liquor License for SAI Ram, LLC doing business as Thaliwala located at 7850 Market Boulevard." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY On May 1, 2024 this office received a request for an on-sale beer and wine liquor license from SAI Ram, LLC doing business as Thaliwala. The business is being purchased by Rakesh Patel and his business partner, Bhavin Patel. The restaurant occupies approximately 2,796 square feet located at 7850 Market Boulevard. The restaurant will seat 55 inside and there is seating for another 12 on the attached outdoor patio. The applicant will be required to comply with City Code as it relates to fencing and liquor service on the outdoor patio. The applicant has indicated the restaurant is anticipated to open June 1, 2024 BACKGROUND DISCUSSION 290 SAI Ram, LLC consists of the following: Rakesh Patel Bhavin Patel Law Enforcement conducted a background investigation, including criminal history, driving records, outstanding warrants, financial, and references on the two partners of SAI Ram, LLC. Lt. Lance Pearce reviewed the background summary and noted that there was nothing questionable related to State Statute. A certificate of insurance showing Liquor Liability and Workers Compensation has been provided to the city. A public hearing notice was published in the Chanhassen Villager on May 30, 2024 and mailed to all property owners within 500 feet of the site (see attached list). As of the date of this writing, staff has not received any comments from the public. BUDGET The required annual fee for an on-sale beer and wine liquor license is $410 and the background investigation fee is $250. The applicant paid the background investigation fee at the time of application along with the fee for the liquor license. RECOMMENDATION Staff recommends the City Council approve the application for an on-sale beer and wine liquor license from SAI Ram, LLC doing business as Thaliwala located at 7850 Market Boulevard. ATTACHMENTS Affidavit of Mailing of Public Hearing Notice Certificate of Insurance Restaurant and Patio Floor Plan 291 CITY OF CHANHASSEN AFFIDAVIT OF NIAILING NOTICE STATE OF MTNNESOTA) ) ss. cor.tNTY oF CARVER ) I, Jenny Potter, being first duly swom, on oath deposes that she is and was on May 30, 2024, the duly qualified and acting City Clerk ofthe City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing Request for an On-Sale Beer & Wine License for SAI Ram Inc. dba Thaliwalq to the persons named on attached Exhibit "A", by mailing a postcard ofsaid notice addressed to such owner, and depositing the postcards addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses ofsuch owners were those appearing as such by the records ofthe County Treasurer, Carver County, Minnesota, and by other appropriate records. Jenny P City Clerk Subscribed and sworn to before me this 30 day or M^q ,2024J 'h/alma,^ Notary Public A u AMY K. 292 Tax name LUTHERAN CHURCH OF THE NEARCO IV LLC CHANHASSEN LODGING LLC WEST ONE PROPERTIES LLC CHANHASSEN LETSOS LLC KRAUS-ANDERSON INC CARVER COUNTY THE WOMACK FAMILY TRUST MARKET SQUARE ASSTS II LLC MARKET SQUARE ASSOC tTD PTRSHP STATE BANK OF CHANHASSEN TARGET CORPORATION T-0862 WEST VILLAGE STATION LLC & IPX WEST VILL TWIN CITIES & WESTERN RAILROAD Tax add [1 820 LAKE DR 680 COMMERCE DR STE 215 PO BOX727 7930 KERBER BLVD BOX 11 PO BOX 1159 525 S 8TH ST 602 4TH ST E 111W MONROE ST 24W.N 470 78TH ST W # 260 PO BOX 404 PO BOX 80515 PO BOX 9456 11501 NORTHLAKE DR 2925 12TH ST E Tax add t2 CHANHASSEN, MN 55317. SAINT PAUL, MN 55125- WAITE PARK, MN 56387-0727 CHANHASSEN, MN 55317. I DEERFIELD, IL 60015-1159 I MINNEAPOLIS, MN 55404- cnmrl, MN 55318-2102 CHICAGO, IL 60603. CHANHASSEN, MN 55317- CHANHASSEN, MN 55317- INDIANAPOLIS, IN 46280- MINNEAPOLIS, MN 55440-9456 crNcrNNAT|, oH 45249- GLENCOE, MN 55336. 293 CITY OFCHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON-SALE BEER & WINE LICENSE SAI RAIII INC, DBA THALTWALA 7850 I\IARKET BOULEVARI) NOTICE IS HEREBY GI\rEN that the Chanhassen City Council will hold a public hearing on Monday, June 10, 2O24 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard. to consider issuing an on-sale beer and wine liquor license to SAI Ram Inc. dba Thaliwala located at 7850 Market Boulevard. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Jenny Potter at 952-227-1t07. Jenny Potter Citv Clerk (Published in the Sun Sailor on May 30,2024) CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES. MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON-SALE BEER & WINE LICENSE SAI RANI INC, DBA THALTWALA 7850 MARI(ET BOULEVARI) NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, June 10. 2O24 at7:00 p.m. in the Council Chambers at 7700 Market Boulevard. to consider issuing an on-sale beer and wine liquor license to SAI Ram Inc. dba Thaliwala located at 7850 Market Boulevard. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Jenny Potter at 952-227-r107. Jenny Potter Citv Clerk (Published in the Sun Sailor onMay 30,2024) 294 SUBJECT PROPERTY Oisclaimer This map is neilher a legally recoftled map nor a supey and as not intended to be used as one. This map is a compilation of records, anlolmalaon and data located in vaious city, counly, state and federel omces and other sources regarding the area shown. and is to be used for reference purposes only. The City does not wananl lhat the Geographic lnfomation Syslem (GlS) Data used lo prepare this map are error free, and ihe City does nol €present lhal the Gls Data can be us€d for navigauonal, tracking or any other puQose requiring exacting measurement of dislance or direction or precision in the depiction of geograDhic tealures. lfenols or discrepanoes are found please contact 952-227-1 107. The preceding disclaimer is provided pu6uant lo Mannesote Statutes S466.03, Subd. 21 (2000), and the user of this map acknowledges thal lhe City shall not be liable for any damages, and expressly waives all claims. and agrees to defend, ind€mnify, and hold harmless fne City fiom any aM all claims brought by User, its employees or agenls, o. third parties whach arise oul of lhe us€/s access or use of dala orovided. CHANHASSEN LODGING LLC PO BOX 727 WAITE PARK, MN 56387.0727 WEST ONE PROPERTIES LLC 7930 KERBER BLVD BOX 1 1 CHANHASSEN. MN 55317- T I SUBJECT PROPERTY Oisclaimer This maD is neither a legally recorded map nor a suruey and is not inlended lo be us€d as orE. This map as a compilalion of rccords, informslion and daia located in various caty, county, state and federal offices and other sources regarding lhe area sho/vn. and as to be used for reference pumoses only- The City does not w"arrant that the Cieographic lnformation Syslem (GlS) Data used lo prepare this map are error he€, and the City does nol represent lhal lhe Gls Data can be used for navoalional, tracking or any other purpose requiring exacting measurement of daslance or directron or precision in the clepiction of geographac features. lf enors or discrepancies are found please conlact 952-227-1107. The preceding disclaime. is provrded pursuant to Minnesota Stalutes $466.03. SuM. 21 (2000), and the user of this map acknowledges that the City shallnot be liable for any damages, and expressly waives ell claims, and agrees to.,efend, indemnify, and hold harmless lhe City from any anc, allclaims brought by lJser, ns employees oragents, or third partjes which arise out of lhe use/s irccess or use of dala provided. .\ I ! , l.+ iI I / -it !t 295 AC()Rb-o CERTIFICATE OF LIABILITY INSURANCE DATE IN'DOIYYYI) 05101t2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMENO, EXTENO OR ALTER THE COVERAGE AFFOROEO BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PROOUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: It tho c.dilicate holdcr is an ADOITIONAL INSURED, th6 policy(ies) must have AOOITIONAL INSUREO provisions o, bo ondorsod. It SUBROGATION lS WAIVEO, subrqct to lho torms and conditlons ot th. policy, c!.trin policios may requiro an endorsemont, A st t mont on this oortificato doos not contsr rights to the c.rtiticate holder in lieu ot such ondo,sem€nt(s). PiODUCER Landreau Agency, lnc 2615 E Franklin Ave Carlos Landreau PHONE 612 276-7035 888)276,7336 carlo mn com INSURE AFFOROITG COVERAGE lrs MN 55406 llhnois Cas Co A Mut Co 1557'l INSUR€D INSURER B SAI Ram, lnc dba Thaliwala 7850 Ma et Blvd Chanhassen IXSURER D INSURER E MN 55317 s COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY IHAT THE POLICIES OF INSURANCE LISTEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED AAOVE FOR THE POLICY PERIOD INOICATEO. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE 'NSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONOITIONS OF SUCH POLICIES LIMITS SHOTAN MAY HAVE BEEN REDUCED BY PAIO CLAIMS, POUCY EFF POLICY EXP IIM/OD/YYYYI IM /I)O/YYYYITYPE OF IIISI'RAIICE LIMITS CLAIMS IIIAOE X OCCUR 406521147 OTHER N couenoer GENERAL LIABILIIY $ 1.000.000 $ 300,000 MEo ExP (Any lre p€6on) 5 2,000 OANiTGFiOFEXTE- PRC!{lgEs rEa @rrencl cr'10'112024' m.l0112025 pERsoNAr & ADv tNJURy $ 1,000,000 GENERAT AGGREGAIE ' 2,OOO,OOO PROOUCTS, coMP/OP AGG $ 2,000,000 806521 147 PROPERTY DAMAGE s 't.000.000AUTOiTOBILE LIABILIlY coMdri{Eo srNcLE LiMrT SCHEOULED AUTOS NONlWNEO AUTOS ONLY BODILY NJTTRY (Pq persoir $ 0610112024 0610112025 aoolLY TNJURY (Per@'den. 5. OlJl/l.lED L r AUTOS ONTY\7 HIRED x UXAREUA UAA EXCESS LIAB CED EAI__ tl r)ccuRF.ENCEOCCUR CLAIMS-I,iAOE w)RxERS COrPElSAltOt A,.O EIPLOYERS LIABIU'Y ANY PROPRIETOR/PARTNEFI/EXECUIIVE OFFICER./MEMAER EXCIUOEO" DESCRIPTION OF OPERATIONS bel@ wQ6521148 x 06to1t2024 06101t2025 E L EACHACCIDENT STATUTE OTH ER EL OTSEASE PoLrCYLlMrr S 500,000 s 500.000 E L OISEASE EA EMPIOYEE $ SOO,OOO $1.000.000106521149A Lhuor Liability 0610112024 0610112025 Occurence OESCRIPIOI. OF OPERAnOI.S / LOCATIOIIS / VEHICLES (ACORO 10t- A.lditioo.l Rem.rl6 Schedul.. m.y be atach.rt { rcre sp:ce 13 r.quiEdl Liquor liability is continuous until cancelled. CERTIFICATE HOLDER CANCELLATION City of Chanhassen Po Box 147 7700 Martet Blvd Chanhassen MN 55317 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IT ACCORDAiICE wlTH THE POLIGY PROVISIONS. O 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD nam6 and logo are register€d marks ot ACOROACORD 26 (2016/03) GFN'I AGGRFGATF IIMIT APPI IFS PFR X oor"" !13; Loc AUTHOiEED REPRESEI{TAINE ---"-'--:- ' -''-=--;-,44 ' 42-*-- 296 CONSTRUCTION PLAN GENERAL NOTES 1. THE GENERAL CONTRACTOR IS RESPONSIBLE TO PROVIDE AND INSTALL ALL BLOCKING AND GROUNDS AS REQUIRED FOR THE INSTALLATION OF WINDOW BLINDS, DRAPERIES, CURTAINS, MILLWORK AND ANY HANGING OBJECTS AS REQUIRED. 2. GENERAL CONTRACTOR IS RESPONSIBLE FOR THE REMOVAL OF EXISTING FLOORING DOWN TO THE SLAB IN ALL AREAS WHERE NEW PARTITIONS ARE BEING INSTALLED, UNLESS OTHERWISE NOTED. 3. ALL EXISTING CONSTRUCTION TO REMAIN SHALL BE PATCHED AND REPAIRED AS REQUIRED AND PREPARED TO RECEIVE NEW FINISHES PER FINISH PLAN. 4. ALL SURFACES OR FINISHES TO REMAIN, IF DAMAGED DURING DEMOLITION OR ANY STAGE OF THE WORK, SHALL BE REPAIRED BY THE GENERAL CONTRACTOR AT THEIR OWN EXPENSE TO "LIKE NEW" CONDITION. IT SHALL BE THE GENERAL CONTRACTOR'S RESPONSIBILITY TO DOCUMENT ANY PREEXISTING DAMAGE AND NOTIFY THE ARCHITECT OF ANY SUCH DAMAGE PRIOR TO PRICING OR BIDDING. 5. AT ALL LOCATIONS WHERE NEW ELECTRICAL AND VOICE/DATA OUTLETS OR ANY OTHER TYPE OF DEVICE IS TO BE INSTALLED AT EITHER CORE WALL, COLUMNS AND/OR PERIMETER WALLS, THE CONTRACTOR AND THEIR DRYWALL SUBCONTRACTOR ARE TO INCLUDE FURRING OUT THOSE CORE WALLS AND COLUMNS AS NEEDED USING 2-1/2" METAL STUDS WITH 5/8" GYPSUM BOARD FROM SLAB TO 6" ABOVE FINISHED CEILING IN ORDER TO ACCOMMODATE ANY AND ALL CONDUITS AND BACK BOXES. G.C. TO COORDINATE WITH ALL OTHER TRADES. 6. MOUNTING HEIGHTS: ALL STROBES, PULL BOXES, FIRE EXTINGUISHERS, SIGNAGE, INCLUDING ALL ELEVATOR CALL BUTTONS AND INDICATOR LIGHTS, ETC. TO REMAIN ARE TO BE RAISED OR LOWERED TO SPECIFIED MOUNTING HEIGHTS IN AREAS OF WORK, AS PER CODE. 7. DIMENSIONS ARE FROM FACE OF GYPSUM BOARD TO FACE OF GYPSUM BOARD UNLESS NOTED OTHERWISE. DO NOT SCALE OFF OF PLANS. CONTACT ARCHITECT WITH DIMENSION QUESTIONS. 8. ALIGN NEW PARTITION WITH FACE OF EXISTING PARTITION OR COLUMN, UNLESS NOTED OTHERWISE. 9. CONTRACTOR SHALL VISIT THE SITE AND BECOME FAMILIAR WITH ALL EXISTING CONDITIONS PRIOR TO SUBMISSION OF BID. 10. THE CONTRACTOR SHALL TAKE OUT ALL NECESSARY PERMITS, INSURANCE, LICENSEES AND CERTIFICATES AND PAY ALL FEES CONNECTED THEREWITH. 11. CONTRACTOR TO PROVIDE DUST PROOF, RIGID, BARRIERS, AS APPROPRIATE TO DEFINE VARIOUS SEGMENTS. BARRIERS TO MAINTAIN EXITING, SECURITY, MECHANICAL, FIRE-LIFE SAFETY REQUIREMENTS FOR BUILDING OCCUPANTS. 12. THE CONTRACTOR AT ALL TIMES SHALL KEEP PREMISES FREE FROM WASTE MATERIALS AND RUBBISH CAUSED BY THE WORK. 13. ALL DOORS AND HARDWARE SHALL BE IN COMPLIANCE WITH APPLICABLE ACCESSIBILITY CODES AND ORDINANCES. ALL WORK TO BE DONE IN COMPLIANCE WITH THE LATEST LOCAL AND STATE BUILDING CODES AND ORDINANCES. 14. LOCATE FIRE EXTINGUISHERS THROUGHOUT AS REQUIRED BY CODE. 15. ON COMPLETION OF THE PROJECT, CONTRACTOR SHALL WASH CLEAN ALL SURFACES AND LEAVE THE WORK IN A CLEAN CONDITION. EXISTING RESTROOMS ARE NOT PER LATEST ACCESSIBLE CODE BY 12" IN DEPTH FROM TOILET WALL TO OPPOSITE WALLS. OWNER HAS DECIDED TO KEEP RESTROOMS AS-IS BECAUSE TO FIX THEM BY MOVING THE PLUMBING WALL, MEN'S DOOR, AND SHIFTING THE HALLWAY IS MORE THAN 20% OF THE CONSTRUCTION COST.1'-3"1'-3"100 CAFE 110 DINING AREA 102 KITCHEN 107 OFFICE 105 MEN'S 106 WOMEN'S 101 BAR C3 2 C3 2 3'-0" ALIGN ALIGN 2 102 PT1W EXGB EXGF PT1C PT1W EXGB EXGF EXGC 5 5 3 3'-0"11'-0"PT1W SCHLUTERB FT1F EXGC PT1W SCHLUTERB FT1F EXGC 44 TRUE NORTH WT1W WT1W 66 7 5 5 110 9 10 11 15'-8"12'-10 1/2"2'-1"2'-2 1/2"1'-9 1/2"12 12 12 PT2W1 1 1 1 PROJ NO DATE DRAWN BY CHECK BY Consultant: TRIMARK WILSON FAN P 612.455.6742 WILSON.FAN@TRIMARKUSA.COM I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed ARCHITECT under the laws of the state of MINNESOTA Printed Name: Jeremy G Nelson Signature: License Number: 45181 Issue Date: Address: 2744 Lyndale Ave S Minneapolis, MN 55408 Phone: 612−804−6314 Email: jnelson@littleboxinc.com © 2021. This is exclusive property only to be used for purpose loaned. Copying or reproducing is prohibited. Return upon request.little boxA111 CONSTRUCTION PLAN − LEVEL 1 X THALI WALA RESTAURANT REMODEL 07.28.22 − JGN 07.28.22 B 7850 MARKET BLVD, CHANHASSEN, MN 55317 CONSTRUCTION PLAN KEYNOTES NO DESCRIPTION 1 WALL MURAL WITH VINYL. SEE REQUIREMENTS FROM VENDOR FOR FINISH LEVEL 2 SEE KITCHEN DRAWINGS FOR ALL NEW AND EXISTING KITCHEN EQUIPMENT 3 EXISTING WOOD WAINSCOT TO REMAIN 4 NEW SINK AND FAUCET, COORDINATE FINAL SPECIFICATION WITH OWNER 5 EXPOSED BRICK 6 EXISTING RESTROOMS ARE NOT PER LATEST ACCESSIBLE CODE BY 12" IN DEPTH FROM TOILET WALL TO OPPOSITE WALLS. OWNER HAS DECIDED TO KEEP RESTROOMS AS-IS BECAUSE TO FIX THEM BY MOVING THE PLUMBING WALL, MEN'S DOOR, AND SHIFTING THE HALLWAY IS MORE THAN 20% OF THE CONSTRUCTION COST. 7 NEW BOOKSHELF 9 NEW SIGNAGE, UNDER SEPARATE COVER 10 RAISE EXTERIOR SIDEWALK TO BE FLUSH WITH INTERIOR FINISHED FLOOR ELEVATION 11 EXISTING PANIC HARDWARE TO REMAIN, ADJUST BOLTS FOR SECURE LOCKING 12 NEW STAINLESS STEEL COUNTER SCALE: 1/4" = 1'-0"A111 1 CONSTRUCTION PLAN - LEVEL 1 NO DESCRIPTION DATE PERMIT BID 07.28.22 PT1 = BRAND STANDARD CREAM COLOR. MATCH OWNERS SWATCH PT2 = BRAND STANDARD ACCENT COLOR. MATCH OWNERS SWATCH WT1 = TILE TO BE SELECTED BY OWNER FT1 = TILE TO BE SELECTED BY OWNER 297 City Council Item June 10, 2024 Item Resolution 2024-XX: Approve Vacation of a Portion of Public Drainage and Utility Easement between 970 & 1010 Pleasant View Road File No.Vacation Case No. 2024-04 Item No: F.2 Agenda Section PUBLIC HEARINGS Prepared By Erik Henricksen, Project Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council adopts a resolution approving the vacation of portions of the public drainage and utility easement, between Lots 1 and 2, Block 1, BEDDOR ADDITION, according to the recorded plat thereof, Carver County, Minnesota." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY N/A BACKGROUND The property owner is conducting a lot line adjustment between two lots that they own, Lots 1 and 2, Block 1, Beddor Addition. Since this lot line is currently encumbered with public drainage and utility easements (DUE), a vacation and recording of new DUE is required to conform with Chanhassen City Code. DISCUSSION The property owner is requesting the city vacate public drainage and utility easements (DUE) in 298 association with a lot line adjustment between Lots 1 and 2, Block 1, as platted with the Beddor Addition in 1990. New DUE are being proposed to be re-recorded concurrently with the lot line adjustment, as depicted in Exhibit A of the attached resolution. Staff has reviewed the vacation and finds no conflicts with vacating the existing DUE and re-recording new DUE as required by city ordinance and adequately encumber the new lot lines. The resolution is conditioned such that the vacation will be recorded simultaneously with the recording of the new DUE, as depicted in Exhibit A of the resolution. BUDGET N/A RECOMMENDATION Staff recommends adoption of a resolution grating the vacation of the public drainage and utility easements between Lot 1 and Lot 2, Block 1, Beddor Addition. ATTACHMENTS Resolution GSOC Vacation Application Vacation and Easement Exhibit Statement of Need Beddor Addition 299 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE:June 10, 2024 RESOLUTION NO:2024-XX__________ MOTION BY:____________________SECONDED BY:__________________________ RESOLUTION VACATING PLATTED PUBLIC DRAINAGE & UTILITY EASEMENTS BETWEEN LOT 1, BLOCK 1 AND LOT 2, BLOCK 1, BEDDOR ADDITION WHEREAS,Steve Beddor and Gail Durn (“Applicants”) have applied for vacation of a portion of the platted public drainage and utility easements legally described as follows: Easement for Drainage & Utility purposes over, under, and across those parts of Lots 1 and 2, Block 1, BEDDOR ADDITION, Carver County, Minnesota being a 10-foot-wide strip of land lying 5 feet on each side of and adjacent to the property line between said Lots 1 and 2, except the Westerly 5 feet and Easterly 5 feet of said Lot 1 (“Easements”); WHEREAS, pursuant to Minnesota Statutes § 412.851 the City Council of the City of Chanhassen has conducted a hearing preceded by the statutorily required two (2) weeks published and posted notice and mailed notice to the abutting property owners, to consider the vacation of the Easements. WHEREAS, following the hearing and consideration of the proposed vacation, the City Council finds that the Easements are not needed for public purposes. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Chanhassen City Council: 1.The Easements are hereby vacated conditioned upon the (a) Applicants granting to the City drainage and utility easements as legally described in Exhibit A attached hereto; and (b) recording of this Resolution. 2.The vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas lines, sanitary and storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to continue maintain the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereof. 3.The City Clerk shall transmit a certified copy of this Resolution to the County Auditor and County Recorder subject to the condition in Paragraph 1 of this Resolution. PASSED AND ADOPTED by the Chanhassen City Council this 10th day of June, 2024. 300 2 ATTEST: ___________________________________ ___________________________________ Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 301 3 EXHIBIT A Legal Description of Drainage and Utility Easements Easement for Drainage & Utility purposes over, under, and across that part of Lot 1, Block 1, BEDDOR ADDITION, Carver County, Minnesota being a 10 foot wide strip of land lying 5 feet on each side of and adjacent to a line described as follows: Commencing at the southeast corner of said Lot 1; thence North 32 degrees 50 minutes 39 seconds East, assumed bearing, along the east line of said Lot 1 a distance of 35.93 feet to the point of beginning of the line to be described; thence North 85 degrees 01 minutes 28 seconds West 140.26 feet to the west line of said Lot 1 and said line there terminating. Except the Northwesterly 5 feet and the Southeasterly 5 feet of said Lot 1. 302 1Henricksen, Erik From:Steve <steve@beddor.com>Sent:Tuesday, May 21, 2024 10:26 AMTo:Henricksen, ErikCc:Jeske, RachelSubject:Re: Ticket Check Status for MN Ticket 241271708Attachments:Examiners Directive re Citicorp, #217996.pdf; Statement of Need - BeddorDorn.pdfErik, GSOC: While I am unable to get Gopher One Call to furnish m e an updated email showing all clear, attaches is a screen shot from their website showing t hat the last two hold outs, CenturyLink and Mediacom, have determined all clear/no conflict: 303 2304 3 Easement Granting Document: All is fine but you need to delete the Mortgage Ho lder Consent. That mortgage was paid off, and the title commitment shows an Examiners Directive that removes the Citicorp mortgage lien. Attached is a copy of the rec orded Directive. If you are in agreement, I will sign and notarize the Easement sans the release. Statement of Need: Attached Fees: Payment was dropped off last week Let me know if I missed anything Thanks, Steve Beddor 612.239.6370 On May 13, 2024, at 7:50 PM, Henricksen, Erik <ehenri cksen@chanhassenmn.gov> wrote: Steve, Attached for your review is the grant of permanent DUE. This is pretty standard but wanted you to have time to review as its execution and recording will be a condition of the vacation. 305 4Once we have the completed GSOC ticket, statement of need (short narrative we discussed of why the vacation is necessary) and all fees paid we can have the vacation put on the next available City Council Agenda. Thank You, <image005.png><image006.png> Erik Henricksen, PE (MN) Project Engineer CITY OF CHANHASSEN PH. 952.227.1165 FX. 952.227.1170 www.ChanhassenMN.gov <image007.png><image008.png> From: Henricksen, Erik Sent: Thursday, May 9, 2024 8:16 AM To: Steve <steve@beddor.com> Subject: RE: Ticket Check Status for MN Ticket 241271708 Steve – when they finish the GSOC ticket just forward that on. Thank You, <image005.png><image006.png> Erik Henricksen, PE (MN) Project Engineer CITY OF CHANHASSEN PH. 952.227.1165 FX. 952.227.1170 www.ChanhassenMN.gov <image007.png><image008.png> From: Steve <steve@beddor.com> Sent: Wednesday, May 8, 2024 3:51 PM To: Henricksen, Erik <ehenricksen@chanhassenmn.gov> Subject: Fwd: Ticket Check Status for MN Ticket 241271708 Erik, Below is update from Gopher State One Call, all clear e xcept CenturyLink and Mediacom evidently did not respond (despite the deadline of 10:30 this morning). I will stop by the site to see if they painted “Clear” on the ground), b ut having lived there since 1993, I can tell you that both phone and cable are on the south side the of the house. Steve Begin forwarded message: From: mn@gopherstateonecall.org Subject: Ticket Check Status for MN Ticket 241271708 Date: May 8, 2024 at 10:30:09 AM CDT 306 5To: yellobrd@pro-ns.net Ticket Check Status Ticket Number: 241271708 As of 5/08/24 10:30 CDT, participating facility owners have responded to Ticket Check as follows: Company Name Facility Types Status Time Comments CITY OF CHANHASSEN - CCHNSN01 S,TS,W Clear/No conflict 05/07/24 12:36 PM CENTURYLINK - CTLQL - CTLMN01 TEL Not yet responded 05/06/24 10:28 AM CENTER POINT ENERGY - MINGAS04 G Clear/No conflict 05/07/24 11:36 AM no cpe or xcel MEDIACOM - MNDCBL01 TV Not yet responded 05/06/24 10:28 AM XCEL ENERGY - XCEL05 Clear/No conflict 05/07/24 11:48 AM The following is the guide to the facility codes: E - Electric FO - Fiber Optic G - Gas O - Other S - Sewer SD - Storm Drain SL - Street Lighting SS - Storm Sewer STM - Steam Tel - Telephone TS - Traffic Signal TV - Television W - Water To review this ticket, see the full status history and future status updates visit Search and Status on www.managetickets.com. Ticket Information NEW Ticket No: 241271708 Old Ticket: By: webusr7 Source: WEB Type: NORMAL Date: 05/06/2024 9:11 AM Company Information Company: STEVE BEDDOR Type: HOMEOWNER Address: 1010 PLEASANT VIEW ROAD CHANHASSEN, MN 55317 Caller: STEVE BEDDOR Phone: (612) 239-6370 Contact: STEVE BEDDOR Phone: (612) 239-6370 Company Phone: (612) 239-6370 Comany Fax: 307 6Email Address: yellobrd@pro-ns.net Work Information State: MN Work Date: 05/08/2024 10:30 AMCounty: CARVER Work Being Done For: STEVE BEDDOR Place: CHANHASSEN Street: 1010 PLEASANT VIEW ROAD Intersection: PEACEFUL LN Type of Work: MULTIPLE 5' DEEP BORINGS Explosives: N Tunnel/Bore: N R.O.W.: Y Duration: 1 WEEK Area Marked: Yes Remarks Information Location of Work: GARDEN ON THE NORTH SIDE OF HOUSE WITHIN A 50' WIDE RECTANGLE THAT STRETCHES THE DISTANCE FROM THE EASTERN PROPERTY LINE TO THE WESTERN Link To Map_LINK for CESTATUS Location Number of Excavation Locations: 1 Loc 1: NW Lat: 44.8900670 Lon: -93.5476589 SE Lat: 44.8872727 Lon: -93.5434078T 116N R 23W S 2 Q NE <DOCS-#230891-v4-GRANT_OF_PERMANENT_EASEMENT___D&U___1010_PLEASANT_VIEW.DOCX> 308 COMMUNITY DEVELOPMENT DEPARTMENT Planning Division -7700 Market Boulevard Mailing Address - P.O. Box 147, Chanhassen, MN 55317 Phone: (952)227-1100 / Fax: (952)227-1110 *crTYorcrrAr{HAssrN 60-Day Review Date:Submittal Date: APPLICATION FOR DEVELOPMENT REVIEW PC Date:CC Date: (Refer to the appropriate Application checktist for required submiftat information that must accompany this application) fl Comprehensive Plan Amendment......................... $600 E ConOitional Use permit (CUp) n Single-family Residence....................... .....$325lJ All Others......... ........ $5OO ! lnterim Use Permit (tUp) E ln conjunction with Single-Family Residence.. $325U All Others......... ........ $5OO n Rezoning (REZ) E Planned Unit Devetopment (pUD)....."............ $750n MinorAmendment to existing pUb.......... ..... $1OOf] nl others......... ........ $5oo E Sign Plan Review ........... $150 n Site Plan Review (SpR) n Administrative........... ................... $1OO! Commercial/lndustrial Districts. .. $500 Plus $10 per 1,000 square feet of building area:(_ thousand square feet).lnclude number of exrsrrno employees: _.lnclude number of ,eul employees:n Residentiat Districtsl. . ... ....... ___SSOO Plus $5 per dwelling unit (_ units) ;( nOministrative Subd. (Line Adjustment) ....... $1SO- l-f Final Plat + $15 per lot .............. $ZOO.*(lncludes $450 escrow for attorney costs) "Additional escrow may be required for other applications through the development contract. fl Vacation of Easements/Right-of-way (VAC)........ $3OO (Additional recording fees may apply) f] Variance (VAR) . .. $2OO lJ Wetland Alteration Permit (WAP) E Single-Famity Residence............................... $1 50! rutothers......... ......$2Ts ! Appealof Administrative Decision .... $2OO fl Zoning Ordinance Amendment (ZOA)................. $5OO E suooivision (SUB) NOTE: When multiple applications are processed concurrentty, the appropriate fee shall be charged for each application. f] Property owners' List within 500' icity to generate after pre-appricarion meering) . $3 per address(_ addresses)n EscrowforRecordingDocuments(checkallthatapp|y)'...,.'..$ per documentY lJer vvI Site Plan Agreement - $85 I Vacation - $85 1l Deeds - $100 Description of Proposat: Ad^"'r.irlt/*" lu) Z;yc ehA* Property Address or Location: -\ e o 4n /olq,l t E Conditional UseFermit - $SO f]tnterim Use permit $50I Wetland Alteration Permit - $50 - Easements (_ easements) $ASD Variance - $50 E Metes & Bortds Sub (2 OeLOs) $ZSO Parcel#:Legal Description: TotalAcreage: Present Zoning: Wetlands Present?!Yes E ruo Requested Zoning: Present Land Use Designation:Requested Land Use Designation: Existing Use of Property: i6rir iee, / Y Fne* box if separate narrative is attached. 309 APPLTCANT OTHER THAN PROPERTY OWNER: ln signing this application, l, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only to the right to object at the hearings on the application or during the appeal period. lf this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This application should be processed in my name and I am the party whom the City should contact regarding any matter pertaining to this application. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name:Contact: Phone:Address: City/State/Zip: Email: Signature:Date: PROPERTY OWNER: ln signing this application, l, as property owner, have full legal capacity to, and hereby do, authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by those conditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name: 9"* B, * 6 a, I 0 ' contact: SJ*-t 8o/o/" Address: l2SSf Salrr^ A'rr< Phone: city/state/Zir, NorWur* ,-1, ss-3dl cet 6 /g &3I (3 7 o Fax: e4" ? -2t -9o2/ This application must be completed in full and be typewritten or clearly printed and must be accompanied by all information and plans required by applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of application. PROJECT ENGINEER (if applicable) Name:Contact: Address: Who should receive copies of staff *Other Contact I nformation : Cell: Fax: EmailEmail CitY/State/ZiP: Email Email: Eh-Property owner Ema Applicant Engineer Other* trtrn INSTRUCTTONS TO APPLICANT: Complete all necessary form fields, then select SA\IE FORM to save a copy to your ffivertocityalongwithrequireddocumentsandpayment.SUBMITFoRMtosendadigital copy to the city for processing. 310 OHW = 932.7755116.04 120.00 7.57.57.550.007.510 75.0P L E A S A N T V I E W R O A D17.26.120.317.314.122.214.014.00.91.411.98.41.712.023.910.323.46.519.7 C h r i s t m a sL a k e36.568.1 49.710 10 55535 . 9 3 236.18 5 5 30N 76°07'34" W 272.94Catch Basinrim=956.7850.16 42.60N 85°01'28" W 140.26SSSWWWW201.581010.41009.11006.71010.9Water UtilityEasement per Doc.No. 118669Sanitary Sewer Easement1515 N 33°36'06" E 409.90 S 79°28'01" E 129.30Survey LineDrainageEasement Utility EasementUtility EasementN 76°07'34" W 145.83Utility EasementN 29°18'22" E 239.38L=60.00R=1270.46=02°35'29"ResidenceNo. 950Per Doc. No. 118668ResidenceNo. 1010S h o r e l i n e 120 feet±1002.451002 . 5 1005 . 91009.61011.71010.81010.31007.6Drainage & UtilityEasementDrainage & UtilityEasementS 28°08'19" W 296.49L=119.80R=837.84=08°11'32"24.58S 83°13'35" ES 07°40'03 " W 1 9 5 . 6 5 S 2 1 ° 1 9 ' 4 9 " W 3 2 6 . 8 0 N 88°33'50" E 123.81Survey LineS 17 ° 0 6 ' 5 5 " W 3 2 4 . 9 5 2.02.02.015.0 22.1 23.7 16.1B i t u m i n o u sL=69.88R=489.54=08°10'44"S 3 2 ° 5 0 ' 3 9 " W 8 9 . 5 9 EXISTING CITY WATERMAINEXISTING CITY SANITARY SEWERAccess/ UtilityEasementL=84.51R=1270.46=03°48'41"W a l lB i t u m i n o u sF:\survey\beddor addition\1-2-1 Beddor Addition\01 Surveying - 90278\01 CAD\01 Source\01 Survey Base.dwg PROJECT: 90278DRAWN BY:CHECKED BY:GRP Signed: ____________________________________________ Gregory R. Prasch Registration No. 24992Prepared this 20th day of April 2023.I certify that this plan, specification, or report was prepared by me or under my directsupervision and that I am a duly Licensed land Surveyor under the laws of the State ofMinnesota.FIELD BY:RPFB No: 1128-547601 73rd Avenue NorthMinneapolis, Minnesota 55428(763) 560-3093DemarcInc.comPeek-a-Boo Zoning InformationProperty Currently Zoned: RSF - Single Family Residential Housing Zoning Ordinance Requirements: Building Setbacks - principal structure Front - 30 feet Side Yard - 10 feet Rear Yard - 30 feetBluff - 30 feetOHW Recreational Lake(Sewer/Sewage Treatment System) - 75 feetOHW Recreational Lake (Unsewered) - 100 feetLegendSCALE IN FEET080401201 inch = 40 feetREVISION SUMMARYSURVEY FOR:SURVEY KNOW AS:Gas MainUnderground CommunicationsUnderground ElectricSanitary SewerStorm SewerWatermainOverhead WiresSTEVE BEDDOR1010 Pleasant View RoadChanhassen, MN 55317Lots 1 & 2, Block 1BEDDOR ADDITIONChanhassen, MNx000.0Denotes Existing ElevationDenotes Found Iron MonumentDenotes Iron Monument SetPower PoleCatch BasinWater ValveCommunication Pedestal RiserFESFlared End SectionTelephone Pedestal RisertpedcpedGas MeterTop/Toe of Bluff (Per City Definition)Water ServiceSanitary ServiceOrdinary High Water LevelBuilding Setback LineTYPE OF SURVEYBLUFF DEFINITION:1). The slope rises at least 25 feet above the toe of the bluff; and2). The grade of the slope from the toe of the bluff to a point 25 feet or more above the toeof the bluff averages 30 percent or greater; and3). An area with an average slope of less than 18 percent over a distance for 50 feet ormore shall not be considered part of the bluff.ADMINISTRATIVE LOTDIVISIONLot Areas Summary7Existing Property Descriptions970 Pleasant View Road, Chanhassen, MN - PID No.: 251140010Lot 1, Block 1,BEDDOR ADDITION, Carver County, Minnesota.1010 Pleasant View Road, Chanhassen, MN - PID No.: 251140020Lot 2, Block 1,BEDDOR ADDITION, Carver County, Minnesota.Miscellaneous NotesProperty Address: 1010 Pleasant View Drive, Chanhassen, MN - PID No.: 251140020 970 Pleasant View Drive, Chanhassen, MN - PID No.: 251140010By graphic interpretation only, this property is in Flood Zone "X" (area of minimalflooding) per FEMA panel map number 27019C0118D, effective on 12/20/2018Title insurance commitment showing property description and any legal encumbrancesof record not provided, survey subject to change.The only easements shown are from plats of record or information provided by client.Property located in Section 2, Township 116, Range 23, Carver County, MinnesotaBenchmark: JLM Found at Northeast corner of Lot 2, Block 1, BEDDOR ADDITIONElevation = 1007.56 feetContour Data downloaded from MNTOP Viewer.Some Existing Condition information derived from Aerial Photography and site visit.123456P A R C E L BP A R C E L AEasement for Drainage & Utility purposes over, under, and across that part of Lot1, Block 1, BEDDOR ADDITION, Carver County, Minnesota being a 10 foot widestrip of land lying 5 feet on each side of and adjacent to a line described as follows:Commencing at the southeast corner of said Lot 1; thence North 32 degrees 50minutes 39 seconds East, assumed bearing, along the east line of said Lot 1 adistance of 35.93 feet to the point of beginning of the line to be described; thenceNorth 85 degrees 01 minutes 28 seconds West 140.26 feet to the west line of saidLot 1 and said line there terminating. Except the Northwesterly 5 feet and theSoutheasterly 5 feet of said Lot 1.Proposed Drainage & Utility Easement DescriptionThat part of the Drainage & Utility Easement over, under, and across that part ofLots 1 & 2, Block 1, as donated and dedicated on the recorded plat of BEDDORADDITION, Carver County, Minnesota being a 10 foot wide strip of land lying 5feet on each side of and adjacent to the North line of said Lot 2, except theWesterly 5 feet and the Easterly 5 feet of said Lots 1 & 2.Description of Drainage & Utility Easement to VacateProp. Drainage & UtilityEasement5b9-7-23 proposed removed9-13-23 per client's comments Utility & Access EasementThat part of Lot 1. Block 1, BEDDOR ADDITION, Carver County, Minnesota which liesnorthwesterly of the following described line: Commencing at the southwest corner of saidLot 1; thence North 28 degrees 08 minutes 19 seconds East, assumed bearing, along thewesterly line of said Lot 1 a distance of 50.16 feet; thence South 85 degrees 01 minutes28 seconds East 42.60 feet to the point of beginning of said line; thence southwesterly tothe southwest corner of said Lot 1 and there terminating.for Lot 1, Block 1, BEDDOR ADDITION(Magenta Hatched Area)9-20-23 access ease shownProposed Property DescriptionsPARCEL B970 Pleasant View Road, Chanhassen, MN - PID No.: 251140010That part of Lot 1, Block 1,BEDDOR ADDITION, Carver County, Minnesota lying northerlyof the following described line:Commencing at the southeast corner of said Lot 1; thence North 32 degrees 50 minutes 39seconds East, assumed bearing, along the east line of said Lot 1 a distance of 35.93 feet tothe point of beginning of the line to be described; thence North 85 degrees 01 minutes 28seconds West 140.26 feet to the west line of said Lot 1 and said line there terminating.PARCEL A1010 Pleasant View Road, Chanhassen, MN - PID No.: 251140020All of Lot 2, and that part of Lot 1, Block 1,BEDDOR ADDITION, Carver County, Minnesotalying southerly of the following described line:Commencing at the southeast corner of said Lot 1; thence North 32 degrees 50 minutes 39seconds East, assumed bearing, along the east line of said Lot 1 a distance of 35.93 feet tothe point of beginning of the line to be described; thence North 85 degrees 01 minutes 28seconds West 140.26 feet to the west line of said Lot 1 and said line there terminating.BEDDOR ADDITION Lot 1, Block 1 (Parcel B) = 54,583 sf (1.25 Acres) area to OHWBEDDOR ADDITION Lot 2, Block 1 (Parcel A) = 38,751 sf (0.89 Acres)Parcel B HardcoverLot Area54,583 sq ftParcel A HardcoverLot Area38,751 sq ftGravel Drive5,601 sq ftTotal5,601 sq ftPercentage10.26%Building1,912 sq ftPaver Patio1,200 sq ftGranite Walk122 sq ftFront Walk/Drive3,753 sq ftGravel Drive2,440 sq ftTotal9,427 sq ftPercentage24.33%Maximum Hardcover = 25%SW CORNER OF LOT 1SE CORNER OF LOT 1Easement for Drainage & Utility purposes over, under, and across thoseparts of Lots 1 and 2, Block 1, BEDDOR ADDITION, Carver County,Minnesota being a 10 foot wide strip of land lying 5 feet on each side ofand adjacent to the property line between said Lots 1 and 2, except theWesterly 5 feet and Easterly 5 feet of said Lot 1.To Vacate Utility & Access EasementThat part of the South 30.00 feet of Lot 1. Block 1, BEDDOR ADDITION, Carver County,Minnesota which lies northwesterly of the following described line: Beginning at thesouthwest corner of said Lot 1; thence Northeasterly to a point on the north line of saidSouth 30.00 feet, said point being 36.09 feet East of the west line of said Lot 1 asmeasured along the north line of said South 30.00 feet.for Lot 1, Block 1, BEDDOR ADDITION3-18-2024 new descriptionsProposed Portion Being TransferredThat part of Lot 1. Block 1, BEDDOR ADDITION, Carver County, Minnesota lying North ofthe South 30 feet thereof and lying southwesterly of the following described line:Commencing at the southeast corner of said Lot 1; thence North 32 degrees 50 minutes39 seconds East, assumed bearing, along the east line of said Lot 1 a distance of 35.93feet to the point of beginning of the line to be described; thence North 85 degrees 01minutes 28 seconds West 140.26 feet to the west line of said Lot 1 and said line thereterminating.Drainage & UtilityEasement to be Vacated5 55-7-2024 vacate easement311 312 313 City Council Item June 10, 2024 Item Resolution 2024-XX: Approve Vacation of a Portion of Public Drainage and Utility Easement between 7550 & 7560 Dogwood Road File No.Vacation Case No. 2024-03 Item No: F.3 Agenda Section PUBLIC HEARINGS Prepared By Erik Henricksen, Project Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council adopts a resolution approving the vacation of portions of the public drainage and utility easement, between Lots 4 and 5, Block 1, Getsch Addition, according to the recorded plat thereof, Carver County, Minnesota." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY N/A BACKGROUND The property owner is conducting a lot line adjustment between two lots that they own, Lots 1 and 2, Block 1, Getsch Addition. As the lot line to be adjusted is encumbered with public drainage and utility easements (DUE), a vacation and recording of new DUE is required to conform with Chanhassen City Code. DISCUSSION The property owner is requesting the city vacate public drainage and utility easements (DUE) in 314 association with a lot line adjustment within between Lots 1 and 2, Block 1, as platted with the Getsch Addition in 1995. New DUE are being proposed to be re-recorded concurrently with the lot line adjustment, as depicted in Exhibit A of the attached resolution. Staff has reviewed the vacation and finds no conflicts with vacating the existing DUE and re-recording new DUE as required by city ordinance and adequately encumber the new lot lines. The resolution is conditioned such that the vacation will be recorded simultaneously with the recording of the new DUE, as depicted in Exhibit A of the resolution. BUDGET N/A RECOMMENDATION Staff recommends adoption of a resolution granting the vacation of a portion of the public drainage and utility easements between Lot 1 and Lot 2, Block 1, Getsch Addition. ATTACHMENTS Resolution GSOC Vacation Application Vacation and Easement Exhibit Statement of Need Getsch Addition 315 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 10, 2024 RESOLUTION NO: 2024-XX_______________ MOTION BY:____________________SECONDED BY:__________________________ RESOLUTION VACATING A PORTION OF PLATTED PUBLIC DRAINAGE & UTILITY EASEMENTS BETWEEN LOT 1, BLOCK 1 AND LOT 2, BLOCK 1, GETSCH ADDITION WHEREAS,Charles Newell (“Applicant”) has applied forvacation of a portion of the platted public drainage and utility easements legally described as follows: Those drainage and utility easements dedicated in the plat of Getsch Addition, Carver County, Minnesota which lie within 5 feet of the lot lines common to Lots 4 and 5, Block 1 of said plat of Getsch Addition (“Easements”); WHEREAS, pursuant to Minnesota Statutes § 412.851 the City Council of the City of Chanhassen has conducted a hearing preceded by the statutorily required two (2) weeks published and posted notice and mailed notice to the abutting property owners, to consider the vacation of the Easements. WHEREAS, following the hearing and consideration of the proposed vacation, the City Council finds that the Easements are not needed for public purposes. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Chanhassen City Council: 1.The Easements are hereby vacated conditioned upon the (a) Applicants granting to the City drainage and utility easements as legally described in Exhibit A attached hereto; and (b) recording of this Resolution. 2.The vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas lines, sanitary and storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to continue maintain the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereof. 3.The City Clerk shall transmit a certified copy of this Resolution to the County Auditor and County Recorder subject to the condition in Paragraph 1 of this Resolution. PASSED AND ADOPTED by the Chanhassen City Council this 10th day of June, 2024. ATTEST: 316 2 ___________________________________ ___________________________________ Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 317 3 EXHIBIT A Legal Description of Drainage and Utility Easements A 10 FOOT WIDE DRAINAGE AND UTILITY EASEMENT OVER, UNDER, AND ACROSS PART OF LOTS 4 AND 5, BLOCK 1, GETSCH ADDITION, THE CENTERLINE OF WHICH IS DESCRIBED AS COMMENCING AT THE NORTHEASTERLY CORNER OF SAID LOT 5; THENCE ON AN ASSUMED BEARING OF SOUTH 67 DEGREES 01 MINUTE 44 SECONDS WEST ALONG A NORTHERLY LINE OF SAID LOT 5 A DISTANCE OF 196.26 FEET; THENCE SOUTH 80 DEGREES 27 MINUTES 10 SECONDS A DISTANCE OF 216 FEET, MORE OR LESS, TO THE SHORELINE OF LAKE MINNEWASHTA, AND SAID LINE THERE TERMINATING. THE SIDELINES OF SAID EASEMENT SHALL BE SHORTENED OR LENGTHENED TO EXTEND TO THE WESTERLY RIGHT-OF-WAY LINE OF DOGWOOD ROAD AND THE SHORELINE OF LAKE MINNEWASHTA. 318 1Henricksen, Erik From:Hal Newell <ficadoor@aol.com>Sent:Tuesday, May 14, 2024 12:12 PMTo:Arsenault, Rachel; Henricksen, Erik; Beth Neiss; Bill Hottel; Charlie NewellSubject:LOT LINE ADJUSTMENT: 7560 Dogwood Rd. Gopher State report.Rachel and Erik- Hopefully, this is the last series of "hoops" to jump through regarding the moving of this lot line. Please see below the Gopher State report (ticket #: 241260195) showing no utilities in the area concerned. Regarding the request that I notify you both as to "why" I am moving the lot line: I have no idea as to why such a request is even being asked (?) but I would simply say, "Because I want to". Please confirm that we have satisfied all of the the city's requirements so that we can record said changes. Sincerely, Hal Newell Company Name: HAL NEWELL Type: HOMEOWNER Address: 7550 DOGWOOD RD CHANHASSEN,MN 55331 Caller: HAL NEWELL Phone: 952-401-3792 Contact: HAL NEWELL Phone: 612-272-3133 Company Phone: 952-401-3792 Fax Phone: Email Address: ficadoor@aol.com Excavation Information Type of Work: MARKING PER CITY DEMAND. Work Being Done For: HAL NEWELL Explosives: N Tunnel/Bore: N R.O.W.: N Duration: 1 HOUR Location Information State: MN County: CARVER Place: CHANHASSEN Address: 7550 Street: DOGWOOD RD Intersecting Street: WEST 78TH STREET Area Marked: Y Job Number: 319 2Location of Work: THE AREA TO MARK IS ON THE NW CORNER OF THE PROPERTY (AN EMPTY WOODED LOT) AT WATER'S EDGE ON LAKE MINNEWASHTA. THE AREA TO MARK MEASURES APPROX. 50' X 80'. RECTANGULAR AREA. 50' NORTH FROM THE CORNER OF THE RAISED VEGITABLE GARDEN ALONG THE LAKE SHORE AND INLAND 80', Remarks: Map Twp: 116N Rng: 23W Sect-Qtr: 7-SE,17-NW-NE,8 Map Coord: NW Lat: 44.8756131 Lon: -93.6212844 SE Lat: 44.8627528 Lon: -93.6046749 FACILITY OPERATORS NOTIFIED District Company Name Marking Concerns Damage Customer Service Utility Types Status CCHNSN01 CITY OF CHANHASSEN 952-227-1300 952-227-1300 952-227-1300 S,TS,W Marked CTLMN01 CENTURYLINK - CTLQL 800-778-9140 303-260-4929 877-366-8344 TEL Clear/No conflict (2024%2f05%2f07 08:01 Work area as described in backyard, no utilities in conflict) MINGAS04 CENTER POINT ENERGY 608-223-2014 612-321-5200 612-321-4421 G Clear/No conflict (cpe clear) MNDCBL01 MEDIACOM 800-778-9140 845-443-2840 845-443-2840 TV Clear/No conflict MNSDOT01 MNDOT 651-366-5750 651-366-5750 651-366-5750 E Clear/No conflict MNVAEC01 MINNESOTA VALLEY ELECTRIC 952-492-8210 952-492-8255 952-492-8210 E Clear/No conflict UOMEMT01 UNIVERSITY OF MINNESOTA- FM 612-625-6537 612-625-6537 612-624-2900 FO Clear/No conflict320 3 District Company Name Marking Concerns Damage Customer Service Utility Types Status XCEL05 XCEL ENERGY 800-848-7558 888-968-9235 800-895-4999 Clear/No conflict "Manufacturing the best value in fountains, aqua blowers, aerators and related equipment" AdmiralLakeandPond.com (952) 401-3792 321 322 323 0 30 �z '2 \� � %. '; 7� lf> �:;: % ...-\ .., 7 • 0 \ \ \ \ CERTIFICATE OF SURVEY SHOWING EXISTING AND PROPOSED PARCEL CONF IGURATION LEGEND: FOUND IRON PIPE WITH CAP #17006 UNLESS NOTED OTHERWISE SET 1/2" REBAR W/CAP #44109 ELECTRIC TRANSFORMER CONCRETE SURFACE BITUMINOUS SURFACE PROPOSED EASEMENT - � � EASEMENT PROPOSED FOR ABANDONMENT PREPARED FOR: HAL NEWEL 7550 DOGWOOD ROAD EXCELSIOR, MN 55331 ----- /\ I \ f 7 {:;.,.-EASTERLY LINE / 2 fi? . ( OF LOT 3 ---N88"52'44"W --"' ------ ' -...... _ 363.42 .,. I (363.60 PLAT) N89"39'24"W SOUTH LINE OF LOT 3.-. I o-ltl I s \ I •"'12 I\ ,,. I ·"'Pf / -� ;,-., I \ \ 24 FOOT WIDE / 1 INGRESS AND, - / � / \EGRESS EASEMENT /_;;· I I \ "' I f} I "'-1/·"' I ./IJ 381.± 1 f I /� /< I I / SOUTHEAST \ / CORNER OF, LOT 3 '-,\ ------- L_ \.. .,. '177777742'.y✓".77'';\-, • c ', I - ' _\ I, ' "- � � I ' ' I , -I ' ' GARAGE '! : � ' ' \1 • , ' -V .I \��'"'\''.--C 339.60 339.97 7 359± \ ,o \ \ \ \ \ \ \ \ \ EXISTING LEGAL DESCRIPTIONS: PARCEL ID# 252880040: LOT 4, BLOCK 1, GETSCH ADDITION, CARVER COUNTY, MINNESOTA PARCEL IP# 252880050: LOT 5, BLOCK 1, GETSCH ADDITION, CARVER COUNTY, MINNESOTA PROPOSED LEGAL DESCRIPTIONS: PARCEL 'A': LOT 4, BLOCK 1, GETSCH ADDITION, CARVER COUNTY, MINNESOTA, AND THAT PART OF LOT 5, BLOCK 1, GETSCH ADDITION, CARVER COUNTY, MINNESOTA LYINGNORTHERLY OF A LINE DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEASTERLY CORNER OF SAID LOT 5; THENCE ON AN ASSUMED BEARING OF SOUTH 67 DEGREES 01 MINUTE 44 SECONDS WEST ALONGA NORTHERLY LINE OF SAID LOT 5 A DISTANCE OF 196.26 FEET; THENCE SOUTH 80 DEGREES 27 MINUTES 10 SECONDS A DISTANCE OF 216 FEET, MORE OR LESS, TO THE SHORELINE OF LAKE MINNEWASHTA, AND SAID LINE THERE TERMINATING. PARCEL 'B': THAT PART OF LOT 5, BLOCK 1, GETSCH ADDITION, CARVER COUNTY, MINNESOTA LYING SOUTHERLY OF A LINE DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEASTERLY CORNER OF SAID LOT 5; THENCE ON AN ASSUMED BEARING OF SOUTH 67 DEGREES 01 MINUTE 44 SECONDS WEST ALONGA NORTHERLY LINE OF SAID LOT 5 A DISTANCE OF 196.26 FEET; THENCE SOUTH 80 DEGREES 27 MINUTES 10 SECONDS A DISTANCE OF 216 FEET, MORE OR LESS, TO THE SHORELINE OF LAKE MINNEWASHTA, AND SAID LINE THERE TERMINATING. LEGAL DESCRIPTION OF DRAINAGE AND UTILllY EASEMENT TO BE ABANDONED: THOSE DRAINAGE AND UTILITY EASEMENTS DEDICATED IN THE PLAT OF GETSCH ADDITION, CARVER COUNTY, MINNESOTA WHICH LIE WITHIN 5 FEET OF THE LOTLINES COMMON TO LOTS 4 AND 5, BLOCK 1 OF SAID PLAT OF GETSCH ADDITION. LEGAL DESCRIPTION OF PROPOSED DRAINAGE AND UTILllY EASEMENT: A 10 FOOT WIDE DRAINAGE AND UTILITY EASEMENT OVER, UNDER, AND ACROSS PART OF LOTS 4 AND 5, BLOCK 1, GETSCH ADDITION, THE CENTERLINE OF WHICH IS DESCRIBED AS COMMENCING AT THE NORTHEASTERLY CORNER OF SAID LOT 5; THENCE ON AN ASSUMED BEARING OF SOUTH 67 DEGREES 01 MINUTE 44 SECONDS WEST ALONG A NORTHERLY LINE OF SAID LOT 5 A DISTANCE OF 196.26 FEET; THENCE SOUTH 80 DEGREES 27 MINUTES 10 SECONDS A DISTANCEOF 216 FEET, MORE OR LESS, TO THE SHORELINE OF LAKE MINNEWASHTA, AND SAID LINE THERE TERMINATING. THE SIDELINES OF SAID EASEMENT SHALL BE SHORTENED OR LENGTHENED TO EXTEND TO THE WESTERLY RIGHT-OF-WAY LINE OF DOGWOOD ROAD AND THE SHORELINE OF LAKE MINNEWASHTA. ' \ -- NOTES: 1) CHICAGO TITLE INSURANCE COMPANY POLICY # 24-0074-106 00001056 WAS RELIEDUPON FOR ALL MATTERS OF RECOD FOR THIS SURVEY 2)ADDRESS OF THE SUBJECT PROPERTY: 7550 DOGWOOD ROAD, EXCELSIOR, MN 55331 3) 4) 5) P.I.D. 252880040 (LOT 4l: P.I.D. 252880050 (LOT 5 : EXISTING PARCEL AREAS:P.I.D. 252880040: 56,649 SQ. FT. P.I.D. 252880050: 53,557 SQ. FT. PROPOSED PARCEL AREAS:PARCEL A: 62,474 SQ. FT. PARCEL B: 47,732 SQ. FT. BEARINGS ARE BASED ON CARVER COUNTY COORDINATE SYSTEM. DATE OF FIELDWORK: 2-8-2015 CERIIEIGAIIQN : \ \ \ I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. \ \ Travl• w. Yan Noote, MlnnNota Profeaional Surveyor .#44109 Michigan Prof■aaional Surveyor �695 JOB I 2014091 ISSUED: 3-13-2015 \ DRAWN BY: 1WVN REV: 4-3-2015 SCALE: 1 " = JO FEET VAN NESTE SURVEYING D PROFESSIONAL SURVEYING SERVICES v�s 85 WILDHURST ROAD EXCELSIOR, MN 55331 PHONE (952) 686-3055 TOLL-FREE FAX (866) 473-01 20 WWW.VANNESTESURVEYING.COM SHEET 1 OF 1 6 )HARD SURFACE COVERAGE: EXISTING PARCEL P.I.D. 252880040 13.6% 7)HARD SURFACE COVERAGE: PROPOSED EXISTING PARCEL P.I.D. 252880040 12.3% 324 I am writing to request the vacation of the public drainage and utility easement currently located on a portion of the lot line between 7560 Dogwood Rd and 7550 Dogwood Rd. This action is necessary due to a lot line adjustment between the two properties. The current easement must be vacated to correspond with the new lot line location resulting from the adjustment. A new public drainage and utility easement will be recorded over the adjusted lot line to ensure continued compliance with city requirements. I respectfully request approval of this easement vacation to facilitate the lot line adjustment. 325 326 327 City Council Item June 10, 2024 Item Comcast Chanhassen Expansion News Release File No.Item No: J.1 Agenda Section CORRESPONDENCE DISCUSSION Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Communications SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 2024 Comcast Chanhassen Expansion News Release 328 Comcast Expands into Chanhassen with Major Fiber Network Broadband infrastructure investment will connect more than 10,500 homes and businesses to multi-gig speeds and unprecedented reliability ST. PAUL (May 30, 2024) — Comcast announced today it will continue to significantly expand its next-generation Xfinity network into Chanhassen, Minnesota. The media and technology company will invest millions to install new fiber-rich highways that will provide multi-gig speeds and unmatched reliability to more than 10,500 homes and businesses with a planned completion by the end of 2025.The Chanhassen expansion adds to Comcast’s more than $525 million technology and infrastructure investments across Minnesota over the last three years. Comcast’s planned expansion follows February’s announcement of expanding its smart, fast, reliable fiber-rich network to seven cities in Minnesota, including Cologne and Nowthen, and parts of Corcoran, Grant, Hugo, Rogers and Stillwater Township by the end of 2024. In June 2023, Comcast completed an expansion to more than 2,300 homes and businesses in the City of Wayzata, where area businesses now enjoy Comcast Business’s suite of products, including broadband speeds of up to 100 Gbps, and Xfinity products for residents with Internet speeds faster than 1 gigabit per second over standard connections in the home. “We are pleased to welcome Comcast to our community. Access to high-quality cable and internet services is essential for our residents and businesses, and having more options ensures that everyone can find a plan that best meets their needs. We look forward to the benefits that increased competition and improved infrastructure will bring." said Chanhassen Mayor Elise Ryan.” Residential customers will be able to take advantage of Xfinity’s full suite of products, including Internet, video, mobile, voice and managed home solutions. For local businesses, Comcast Business will offer a suite of connectivity, communications, networking, cybersecurity, wireless, and managed solutions to help organizations of different sizes prepare for what’s next. Comcast Business has been consistently recognized by industry analysts and associations as a leader and innovator, and one of the fastest-growing providers of Ethernet services. “Reliable high-speed Internet is essential in today’s digital economy, which is why Comcast continues its commitment to connect more Twin Cities families and businesses to the moments that matter most,” said Kalyn Hove, Comcast Midwest Regional Senior Vice President. “We are expanding our fiber highways in Chanhassen, strategically investing in areas undergoing significant growth. By establishing the best broadband infrastructure today, we are securing the economic prosperity of these communities for tomorrow.” Comcast’s commitment to new communities goes beyond the build—addressing digital opportunities in communities through Project UP, the company’s $1 billion dollar commitment to help tens of millions of people connect to the Internet and build futures of unlimited possibilities. Over the past three years, Comcast has invested more than $5 million in cash and in kind donations in the Twin Cities to help shrink the digital divide. The focus includes helping people build digital skills in the workforce, expanding WiFi connected Lift Zones and funding connectivity and internet adoption programs. The funding also supports ongoing efforts to build awareness about affordable connectivity services like Internet Essentials, which offers eligible households high- speed internet for $9.95/month or Internet Essentials Plus for $29.95/month. Affordable computers are also available through Internet Essentials. Since its inception in 2011, the program has connected more than 480,000 students, parents, veterans and seniors in Minnesota. For more construction details and updates, visit https://midwest.comcast.com/network-expansion/. About Comcast Corporation Comcast Corporation (Nasdaq: CMCSA) is a global media and technology company. From the connectivity and platforms we provide, to the content and experiences we create, our businesses reach hundreds of millions of customers, viewers, and guests worldwide. We deliver world-class broadband, wireless, and video through Xfinity, Comcast Business, and Sky; produce, distribute, and stream leading entertainment, sports, and news through brands including NBC, Telemundo, Universal, Peacock, and Sky; and bring incredible theme parks and attractions to life through Universal Destinations & Experiences. Visit www.comcastcorporation.com for more information. Media Contact: Jill Hornbacher, Senior Director, Comcast Midwest, Jill_Hornbacher@comcast.com 329