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07-22-2024 City Council Regular Meeting MinutesCHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES JULY 22, 2024 Mayor Ryan called the meeting to order at 7:03 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilmember McDonald, Councilmember Schubert, Councilmember von Oven, and Councilmember Kimber. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Eric Maass, Community Development Director; Charlie Howley, Public Works Director/City Engineer; Kelly Grinnell, Finance Director; Matt Unmacht, Assistant City Manager; Andrew Heger, Fire Chief; Lance Pearce, Lieutenant. PUBLIC PRESENT: Linda Paulson, 7603 Frontier Trail Vernelle Clayton, 422 Santa Fe Circle Jim Hornecker, 421 South 3rd Street, Stillwater Nick Anhut, Senior Municipal Advisor for Ehlers, Inc. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilmember McDonald moved, Councilmember Kimber seconded that the City Council approve the following consent agenda items 1 through 18 pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated July 8, 2024 2. Receive Planning Commission Minutes dated June 18, 2024 3. Receive Planning Commission Work Session Minutes dated July 2, 2024 4. Receive Economic Development Commission Minutes dated June 11, 2024 5. Receive Environmental Commission Minutes dated June 12, 2024 6. Approve Claims Paid July 22, 2024 7. Approve Temporary Modification of the Licensed Premises to serve Beer in the Hackamore Brewing Company Parking Lot City Council Minutes – July 22, 2024 2 8. Approve Temporary On-Sale Liquor License for The Rotary Club of Chanhassen for Oktoberfest 9. Approve an Encroachment Agreement between City of Chanhassen and Susan Wildman Dammen 10. Approve an Encroachment Agreement between City of Chanhassen and Edward S. Rueda and Briana M. Rueda 11. CenterPoint Energy Community Safety Grant 12. Approve Final Plat, Development Contract, and Site Plan Agreements for Market Street Addition (Chanhassen Cinema & Hotel Redevelopment) 13. Resolution 2024-48: Certification of Water and Sewer Hook-Up Charges to the County Auditor 14. Resolution 2024-49: Authorize Contract for Design and Construction Administration Services for the 2025 City Pavement Rehabilitation Project 15. Resolution 2024-50: Authorize Execution of an Aquatic Invasive Species Watercraft Inspection Agreement with Carver County 16. Resolution 2024-51: Approval to Open a 2024A Bond Proceed Account with Pershing Institutional and Engage Ehlers Investment Partners as Investment Advisor 17. Resolution 2024-52: Certification of Water and Sewer Hook-Up Charges and Park Dedication Fees to the County Auditor 18. Ordinance 731: Adopt Downtown Design Standards and Adopt the Downtown Design Guidelines and Wayfinding Plans All voted in favor, and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS Linda Paulson, 7603 Frontier Trail, thanked Community Development Director Maass for the education provided about bird-safe glass. She read an article about concerns with worker treatment and stated her concerns about identity theft when providing addresses and phone numbers. She commented that there is a historical fireplace in the new development that she believes needs to be saved. She asked who would pay to decommission solar panels and wind turbines. She stated that there were issues with Black Hill spruce trees. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATES City Council Minutes – July 22, 2024 3 2. Quarterly Law Enforcement Update Lieutenant Lance Pearce updated the Council about training completed with law enforcement employees. He stated that the agency was transitioning to department-owned firearms. He commented that the Sherrif’s Office was implementing a drone program to aid in calls for service. He reviewed criminal and non-criminal activities that took place in quarter two. He compared mid-year 2023 and mid-year 2024 and noted areas of increase and decrease. He stated that the water patrol is enforcing ordinances because of increased water levels. Councilmember Schubert asked about the message to citizens because of the increase of aggravated assaults and burglaries. Lieutenant Pearce encouraged residents to be aware of situations around them and report to law enforcement if something does not seem appropriate. Mayor Ryan asked how the drones would be utilized. Lieutenant Pearce answered that they hope to utilize drones if there are lost people, during vehicle crashes, crash reconstruction, and crime mapping in criminal investigations. Mayor Ryan asked if individuals operating the drones needed a license. Lieutenant Pearce confirmed this information. 1. Quarterly Fire Department Update Fire Chief Heger updated the Council about the highlights for second quarter fire calls for service. He stated many calls are related to emergency medical services. He commented that there was an increase in cooking and grilling fires from people not properly cleaning the appliances. He reviewed the different trainings completed by the fire department employees. He provided an overview of community outreach events and highlighted employee accomplishments. He summarized the different calls received over the last quarter and presented the 2023 Annual Report. Councilmember McDonald thanked the Sherrif’s Department and the Ridgeview ambulance for responding to his family’s medical emergency. PUBLIC HEARINGS 1. Resolution 2024-53: Accept Feasibility Study, Conduct Public Improvement Hearing, and Authorize Preparation of Plans and Specifications for the Market Boulevard Reconstruction Project No. 25-02 City Council Minutes – July 22, 2024 4 Charlie Howley, Public Works Director, reviewed the project needs and the strategic priorities. He provided an overview of the project scope and explained the different design aspects of the preferred alternative. He explained the reasons to not add a second left turn lane and noted the monument signs included in the project. He pointed out the railroad crossing and the roundabout intersection with Market Street. He explained the regional downtown water reuse and noted different points on the map that could be irrigated using stormwater from a pond. He reviewed the $1.1 million Minnesota Pollution Control Agency Climate Resiliency Grant applied for in April that requested a ‘smart’ pond to help minimize flooding over the roadway. He provided an overview of the stakeholder coordination, which included working with Twin City’s Western Railroad for crossing panel replacement, meetings with the property owner for the Laredo Drive Extension request, and meeting with the watershed district about stormwater permitting. He also coordinated with ISD 112 for approval of water reuse irrigation. Mr. Howley explained the public engagement efforts, including meeting with the City Council, holding a public open house, and mailing the assessment notification letters. He summarized the public feedback summary and noted broad support for the preferred alternative. He explained the costs associated with the project. He noted the preliminary assessment maps and commented that the assessment of the cinema was unique based on the location. He reviewed the schedule and the next steps for the project, with construction estimated to be completed in November 2025. Councilmember von Oven asked how they determined the frontage length of the cinema to fairly assess the property. Mr. Howley answered that they figured out the area-to-frontage ratio for the other areas. They used this same logic for the cinema property and prorated it. Councilmember von Oven asked if 78th was redone and if they would do it the same way. Mr. Howley answered that the cinema does not have direct access from 78th Street so they would not be reassessed. Councilmember McDonald stated that West 79th Street on the west and east side has been identified as a traffic problem and asked how the design addressed the issue. Mr. Howley responded that the pavement markings were installed stating to not block the intersection. He commented that there is not a good solution to help the traffic issues on West 79th Street. He explained the different solutions considered and why they would not work. Councilmember McDonald asked about the do-not-block intersection paintings and if they are successful. Mr. Howley answered that it helps, but not all individuals obey the markings. They plan to do a study to determine the success. City Council Minutes – July 22, 2024 5 Councilmember Kimber asked if the city received feedback from area businesses about this design. Mr. Howley responded that they had not heard from the area businesses. He discussed the project with Cub Foods. He stated that they will get feedback from businesses as the project moves forward. Councilmember von Oven asked if the city owned the remnant area. Mr. Howley answered that Kraus-Anderson owned it. Councilmember von Oven stated that Kraus-Anderson owned the whole property but not much can be done with it. Mr. Howley answered that Market Street on their property is an easement. It is one property with a street on top of it. Mayor Ryan requested that the decision to have the bike trail on the west side be reconsidered. The trail connects on the east side as you continue on Market Street after crossing Highway 5. She stated that the bike trail on the west side was like a bike trail to nowhere. She suggested moving it to the east side or having a bike trail on both sides to improve safety. Mr. Howley asked about the trail further south on the west side of Highway 101and if there is a trail on both sides until it narrows. Mayor Ryan responded that she did not think there was a bike path on the west side of Highway 101 on the other side of Highway 5; it is an open space and businesses. She stated that residents would come up on the east side and the continued connection would be nice. Mr. Howley stated that there is a pedestrian trail by the creek that comes out of Lake Susan. He stated that north of that pedestrian trail, Carver County is resurfacing the trails. He commented that if the current sidewalk gets widened to a trail, there would be a full trail up Highway 101 to Highway 5. He said they would consider incorporating a trail on the east side as well as, or instead of, the trail opportunity along Highway 101. Mayor Ryan opened the public hearing. Vernelle Clayton, 422 Santa Fe Circle, stated she manages Market Square Shopping Center. She requested that a traffic study be completed between 4:00 to 6:00 p.m. coming off Highway 5 or when a train stops the traffic. She stated that bikes and shopping centers do not fit well together, and it is a safety concern. She requested that the City Council first consider the businesses when making the decisions about downtown. She commented that the businesses do not want to object to ideas because it might impact businesses, but the city needs to consider the impact. Ms. City Council Minutes – July 22, 2024 6 Clayton said that the plan was worrisome with the two roundabouts, especially with the pedestrian crosswalks. She requested that the pedestrian crosswalks only be on one side of the roundabout for safety and voiced concerns about the removal of three trees. She said that the north end of the Village of the Ponds is messy with goose droppings and voiced concerns about the project near Cub Food attracting more geese. Jim Hornecker, 421 South 3rd Street, Stillwater, represents real estate for Cub Foods. He thanked Mr. Howley for the presentation about the preferred alternative. He stated that the redesign of the southern roundabout would help facilitate truck traffic behind the store but would negatively impact customer traffic. He explained they prefer to have the customer traffic come out in front of the store and the truck traffic come out behind the store. He voiced concerns about the elimination of left turns coming out of the traffic center on Market Street. He stated that the video traffic study would be beneficial but expressed concerns with single-lane traffic and the backup that could take place. He would like to see more information from the traffic study and the ingress into the parking center at the same place it is today or farther north if possible. Mayor Ryan closed the public hearing. Mayor Ryan reiterated the concerns voiced during the public hearing. She stated that there would be continued conversations about the projects. She encouraged business owners to talk with the staff and City Council to address concerns. Mr. Howley commented that the blue BMP areas are not ponds but water infiltration areas, so they should not be a place for birds to spend time. Councilmember McDonald moved, Councilmember von Oven seconded that the City Council adopt a resolution accepting the feasibility study, ordering the improvements, and authorizing preparation of plans and specifications for the Market Boulevard Reconstruction Project No. 25-02. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. GENERAL BUSINESS 1. Resolution 2024-54: Providing for the Issuance and Sale of $24,250,000 GO Capital Improvement Plan Bonds, Series 2024A, and Levying a Tax for the Payment Thereof Kelly Grinnell, Finance Director, provided a summary of the City Council adopting a resolution providing for the sale of $24.25 million General Obligation (GO) Capital Improvement Plan (CIP) Bonds, Series 2024A. She introduced Nick Anhut from Ehlers, Inc. Nick Anhut, Senior Municipal Advisor for Ehlers, Inc., provided a summary of the 2024A General Obligation CIP Bonds process. He reviewed the credit rating discussion with Standard & Poor’s that was completed. He summarized the number of bids received for the 2024 General City Council Minutes – July 22, 2024 7 Obligation CIP Bonds and noted that the bid spread was 0.097 percent. He explained the financial impacts, including approximately $50,000 in reduced annual levy. He stated the final action and encouraged the city to move forward with the resolution. Councilmember von Oven moved, Councilmember McDonald seconded that the Chanhassen City Council adopt a Resolution Providing for the Issuance and Sale of $24,250,000 GO Capital Improvement Plan Bonds, Series 2024A, and Levying a Tax for the Payment Thereof. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS 1. Quarterly Financial Update 2. Celebrate Northern Lights Awards received from MAGC for Communications City Staff reviewed the four silver Northern Lights Awards received for campaigns and thanked the City Communications Staff for the effort put into these publications and campaigns. Matt Unmacht thanked the City Council for their support. Mayor Ryan congratulated the Communications Staff for the work they put into these publications. CORRESPONDENCE DISCUSSION. 1. City of Chanhassen Solar on Public Buildings Grant-Readiness Assessment 2. Minnewashta Parkway Traffic Safety Workshop Councilmember Schubert moved, Councilmember Kimber seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:58 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk