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08-26-2024 City Council Work Session Minutes1 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES August 26, 2024 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilmember von Oven, Councilmember Kimber, and Councilmember McDonald COUNCIL MEMBERS ABSENT: Councilmember Schubert STAFF PRESENT: Charlie Howley, Public Works Director/City Engineer; Jerry Ruegemer, Parks Director; Eric Maass, Planning Director; Matt Unmacht, Assistant City Manager; Kelly Grinnell, Finance Director; Patrick Gavin, Communications Manager; Jenny Potter, City Clerk PUBLIC PRESENT: Judy Harder Patrick Gavin, Communications Manager was introduced to the City Council. Kings Road and Minnewashta Parkway Intersection Discussion Charlie Howley, Public Works Director/City Engineer, presented options for a pedestrian crossing at Minnewashta Parkway and Kings Road. The public is asking for a safer way to cross the road at that intersection due to the park on the wet side of Minnewashta and the public beach on the east side. There is currently a marked crosswalk at the intersection. Mr. Howley gave the options of keeping the existing conditions, adding a stop sign, adding enhanced bollard and median striping, adding a Rectangular Rapid Flashing Beacon (RRFB), or constructing a mini roundabout. Council heard the presentation, and the item will be addressed at the City Council meeting. Review Early Draft of the 2025 General Fund Budget and Levy Kelly Grinnell, Finance Director, gave an overview of the preliminary budget and levy for 2025. She reported that wages and benefits would have a 3% increase in 2025, with a step increase of 3% for eligible employees. There has been a request for proposals for health insurance, but the current provider is offering a 5% reduction in costs. The current projection is a 1.4% overall increase from 2024 wages. Ms. Grinnell then reviewed other items in the general fund budget for 2025. AI Madison software for $25, 000. There will be no election in 2025 for a cost reduction of $33,000. The Sheriff’s contract is projected at an increase of 6.9%. There is no required contribution to fire relief pension that was projected at $50,000. The Wildlife Population Management is projected for $10,000 but will likely increase in 2026. The lifeguard contract is included at $40,000 but staff and council need to decide whether to include it in the budget. The city is losing a portion of solar credits for electricity and the impact on the General Fund for 2025 is estimated at $19,000 and $34,000 for 2026. The total for non- wage/benefit expenditures is up 6.3% from the 2024 budget. There is a current surplus of approximately $74,000. There are some options for what to do with the surplus. The city could reduce property tax levy by $74,000 the overall levy increase would decrease from 7.1% to 6.6%. The city could use the money for contingency. A full-time employee could be added for a Parks Operator position to start July 1, 2025. The General Fund Levy could be reduced by $74,000, but the Capital Vehicle & Equipment levy would increase by $74,000. City Council Work Session Minutes – August 26, 2024 2 The council requested a few more options for managing the surplus. Update on 2024 Street Construction - Galpin Blvd and 2024 Street Improvement Projects Charlie Howley first presented the status of the Galpin Boulevard project. The major challenges have been the private utility conflicts, unforeseen soil conditions, and construction access. The minor challenge has been the wet weather. The schedule for the project is that phase one and phase 2 will be completed this year. Phase one is Topaz Drive to the northern border. Phase two is Topaz Drive to Pearl Drive. Phases three and four will not be completed this year. That consists of Longacres Drive south to Bluff Creek and Bluff Creek to Highway 5. For the Chan View and Stone Creek projects the major challenges have been the wet weather and sewer and water unforeseen conditions. The minor challenges have been private utility conflicts, contractor performance, and quality of plans. The Stone Creek part of the project will be completed this year. The Chan View project will be completed through phase three, but phase four will most likely not be completed this year. The contractor has brought in a second crew to get work done and is planning on subcontracting a third crew to assist. Mr. Howley stated that if the projects don’t get completed the assessments on the properties can be differed. The City Council was in agreement that the assessment should be differed if the project isn’t completed. Mayor Ryan adjourned the meeting at 6:49 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk