1b Award of Bid, Lake Ann Park Picnic Shelter & Ball Field Lighting
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
ih
~
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Todd Hoffman, Park & Recreation Director 1/./
July 23, 2007 (J~ .
A ward of Bids, Lake Ann Park Picnic Shelter and Ball Field Lighting
Projects
FROM:
DATE:
SUBJ:
The 2007 Park and Trail Acquisition and Development Capital Improvement
Program (CIP) includes two significant projects at Lake Ann Park. Lighting ball
fields Nos. 2, 3, 6 and the soccer field, and constructing a second group picnic
shelter. Both of these projects are intended to increase the utility of an existing park
in order to accommodate increased demands on our recreational amenities. The
City retained HTPO to provide engineering, surveyil1gand landscape architecture
services for the project. In addition, all city departments participated in the plans
and specifications review process in preparation for bidding.
This past March, the City Council received a recommendation from
Recreation Commission to amend the proposed budgets for these
better meet the scope of each project. The lighting project was
$400,000 to permit the lighting of four fields inste~<.l()ftwo and
budget was increased to $175,000.
Park and
in order to
to
r project
Upon initiating detailed design work, the engineer's estimate for the lighting project
carne in at $403,000 (see bid tabulation). The engineer's estimate for the shelter
project came in at $236,602 (see bid tabulation) or 35% over the $17$,.0.00 approved
in March. Staff worked with our consultant in an attempt to 10wertl1 foject
estimate, but found little margin among the twe nine individual s. In the
end, we included one "add alternate" for an upgraded standing seam roof; and
two "deduct alternates," one omitting a two-foot section of select graIllilar borrow
from underneath the access road and a second deducting the bituminous walk
leading to the beach.
On Thursday, July 12, 2007, sealed bids for botl1projects were opened at 10 a.m. in
the city council chambers. < Pour bids were receivedfor each ofthe:Rrpjects.
Bid tabulations and letters of recommendation from our consultant a attached.
The qualified low bid for the lighting project was received from Honda Electric of
Loretto, Minnesota in the amount of $410,300. The qualified low bid for the shelter
project was received from Sunram Construction of Corcoran, Minnesota in the
amount of $235,916.
The City of Chanhassen · A growing community with clean lakes, qualilyschools, a Charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Mr. Todd Gerhardt
July 23, 2007
Page 2
The lighting bid is $7,300 over the engineer's estimate and $10,300 over the
estimated budget approved on March 12,2007. The shelter bid is $686.50 under the
engineer's estimate, but $60,916 over the estimated budget approved on March 12,
2007.
I wish to communicate to the Council that we are disappointed by not being able to
meet the targeted budget estimates, but staff remains firmly committed to the
projects at Lake Ann Park. In the event the City Council agrees, an additional
$71,216 in park dedication funds, above the $575,000 originally budgeted, will be
invested in the projects. Other recent park projects awarded by the Council,
including tennis court resurfacing and the Power Hill Park trail, came in under
budget by a total of $45,704. The current cash balance in the park dedication fund
is $3,799,321.43.
RECOMMENDA TION
It is recommended that the City Council award the Lake Ann Park Ball Field
Lighting project to Honda Electric, Inc. in the amount of $410,300 and the Lake
Ann Park Shelter project to Sunram Construction, Inc. in the amount of $235,916
and amend the 2007 Park and Trail Acquisition and Development CIP to
accommodate these projects.
ATTACHMENTS
1. Bid Tabulations
2. Letters of Recommendation from HTPO
G:\PARK\TH\Lake Ann Ballfields & Picnic Shelter\award of bid. doc
"1-'
J I Engineering Surveying
--p U Landscape Architecture
July 13, 2007
Mr. Todd Hoffman
City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
Dear Mr. Hoffman,
Bids were received and opened at 10:00 a.m. on Thursday July 12, 2007
for the above referenced project. The bids are shown on the attached bid
tabulation.
The Engineer's Estimate for this project was $403,000.00. The low bidder,
Honda Electric, Inc. came in slightly above the Engineer's Estimate at
$410,300.00.
Honda Electric Inc. provided favorable references. Therefore,
recommendation is made that the City Council award City Project No.
RA-100D to Honda Electric, Inc. in the amount of $410,300. This
recommendation considers that the City Council reserves the right to
waive minor irregularities and further reserves the right to award the
contract in the best interests of the City.
Respectfully,
Hansen Thorp Pellinen Olson, Inc.
7510 Market Place Drive
Eden Prairie, MN 55344
952-829-0700
952-829-7806 fax
www.htpo.com
b~c~.
Duncan C. Schwensohn, P.E.
DCS:tlb
Enclosures
. HANSEN THORP PELLlNEN OLSON, INC.
"1 .
Bid Tabulation
Lake Ann Park Field Lighting
City of Chanhassen Project No. RA-100U
BASE BID (Lake Ann Park Field Lighting)
Enltineers Estimate Honda Electric Vinca Inc. Killmer Electric, Co. Ridl1:edale Electric, Inc.
ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
No. ITEM QTY UNIT PRICE PRICE PRICE PRICE PiI
1 Soccer Field Lioch 1 LumD Sum $85 000.00 $85 000.00 $101 000.00 $101 000.00 $102750.00 $102 750.00 $87000.00 $87000.00 $123 0 $123 000.00
2 Field 2 Li"htin" 1 Lumo Sum $105 000.00 $105 000.00 $99.300.00 $99300.00 $99850.00 $99850.00 $107000.00 $107000.00 $123 $123 000.00
3 Field 3 Liochtinoc 1 LumD Sum $95 000.00 $95 000.00 $97000.00 $97000.00 $99275.00 $99275.00 $106 000.00 $106 000.00 $123 $123 000.00
4 Field 6 Li<>htin<> 1 Lumo Sum $115 000.00 $115 000.00 $107000.00 $107 000.00 $118775.00 $118 775.00 $118 000.00 $118 000.00 $139 000.00 $139 000.00
5 Site Restoration 1 Lumo Sum $3 000.00 $3 000.00 $6 000.00 $6000.00 $3 000.00 $3 000.00 $8500.00 $8 500.00 $8 000.00 $8 000.00
Bid Total $403 000.00 $410 300.00 $423 650.00 $426.500.00 $516 000.00
HTPO 07-020
7/13/2007
~1"""""
p I Engineering Surveying
--p U Landscape Architecture
July 12, 2007
Mr. Todd Hoffman
City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
Dear Mr. Hoffman,
Bids were received and opened at 10:00 a.m. on Thursday July 12, 2007
for the above referenced project. The bids are shown on the attached bid
tabulation.
The base bid Engineer's Estimate for this project was $236,602.50. The low
bidder, Sunram Construction, Inc. came in slightly below the Engineer's
Estimate base bid at $235,916.00.
The Park and Recreation Department chose to include the base bid and
no add alternates or deduct alternates. Therefore, recommendation is
made that the City award City Project No. RA-100V to Sumam
Construction, Inc. in the amount of $235,916.00. This recommendation
considers that the City Council reserves the right to waive minor
irregularities and further reserves the right to award the contract in the
best interests of the City.
Respectfully,
Hansen Thorp Pellinen Olson, Inc.
7510 Market Place Drive
Eden Prairie, MN 55344
952-829-0700
952-829-7806 fax
www.htpo.com
~C~
Duncan C. Schwensohn, P.E.
DCS:tlb
Enclosures
HANSEN THORP PELLlNEN OLSON, INC.
Bid Tabulation
BASE BID (Lake Ann Park Picnic Shelter)
Lake Ann Park Picnic Shelter
City of Chanhassen Project No. RA-100V
Engineers Estimate Sunram Construction, Inc. Barber Construction, Inc. Prestige Builders of MN, LLC Midwest Asphalt Corporation
ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
No. ITEM QTY UNIT PRICE PRICE PRICE PRICE PRICE
1 Mobilization 1 Lumn Sum $2,000.00 $2,000.00 $6,030.10 $6,030.10 $15 000.00 $15,000.00 $6,500.00 $6500.00 $8,800.00 $8,800.00
2 C!earin~ and Grubbin~ 15 Tree $300.00 $4,500.00 $210.00 $3,150.00 $300.00 $4,500.00 $184.80 $2,772.00 $223.00 $3,345.00
3 Remove 1" Conner Water Service Line 200 Un. Fl. $5.00 $1,000.00 $10.50 $2,100.00 $14.00 $2,800.00 $16.50 $3,300.00 $12.30 $2,460.00
4 Site GradirW 1 Lumn Sum $6,000.00 $6,000.00 $20,900.00 $20,900.00 $12,000.00 $12,000.00 $49,500.00 $49,500.00 $34,250.00 $34,250.00
5 Silt Fence 1100 Un. Ft. $2.25 $2,475.00 $2.50 $2,750.00 $4.00 $4,400.00 $2.00 $2,200.00 $2.05 $2,255.00
6 Tree Protection Fence 350 Un. Ft. $4.00 $1,400.00 $3.00 $1 050.00 $4.00 $1,400.00 $2.42 $847.00 $2.50 $875.00
7 Picnic Shelter 1 Lumn Sum $100,000.00 $100,000.00 $90,720.00 $90,720.00 $80,000.00 $80,000.00 $98,302.50 $98,302.50 $94,700.00 $94,700.00
8 Picninc Shelter U~htinQ' and Electrical 1 Lumn Sum $24,000.00 $24,000.00 $19,400.00 $19,400.00 $25,000.00 $25,000.00 $15,400.00 $15,400.00 $21,000.00 $21,000.00
9 4' Stone Surround 4 Each $500.00 $2,000.00 $420.00 $1,680.00 $500.00 $2,000.00 $440.00 $1,760.00 $1,785.00 $7,140.00
10 5" Concrete Sidewalk 5855 So. Fl. $4.50 $26,347.50 $4.30 $25 176.50 $5.00 $29,275.00 $3.80 $22,249.00 $5.00 $29,275.00
11 3" Bituminous Walk 1430 So. Fl. $5.00 $7,150.00 $3.73 $5.333.90 $4.00 $5,720.00 $2.90 $4 147.00 $3.45 $4,933.50
12 A<>O'Te<>ate Base CL V 260 Ton $22.00 $5,720.00 $24.80 $6448.00 $20.00 $5,200.00 $19.80 $5 148.00 $17.20 $4,472.00
13 Tvne LVWE350330B Bituminous Pavement 40 Ton $75.00 $3,000.00 $108.00 $4,320.00 $100.00 $4,000.00 $113.30 $4,532.00 $101.00 $4040.00
14 Tvne LVNW35030B Bituminous Pavement 50 Ton $65.00 $3,250.00 $96.00 $4,800.00 $100.00 $5,000.00 $97.90 $4,895.00 $79.05 $3,952.50
15 Select Granular Borrow for Concrete 960 Ton $18.00 $17,280.00 $16.43 $15 772.80 $12.00 $11,520.00 $16.50 $15.840.00 $10.05 $9,648.00
16 Select Granular Borrow for Bituminous Pavero 640 Ton $18.00 $11,520.00 $16.43 $10,515.20 $12.00 $7,680.00 $16.50 $10,560.00 $10.60 $6,784.00
17 Bituminous Tack Coat 22 Gal. $5.00 $110.00 $5.25 $115.50 $10.00 $220.00 $5.50 $121.00 $5.60 $123.20
18 Pavement Markin~ 1 Lumn Sum $1,250.00 $1,250.00 $1500.00 $1,500.00 $1,500.00 $1,500.00 $550.00 $550.00 $500.00 $500.00
19 Grills 2 Each $1,000.00 $2,000.00 $1,000.00 $2,000.00 $500.00 $1,000.00 $1,100.00 $2,200.00 $445.00 $890.00
20 Seedin<> 3050 Sa. Yd. $0.90 $2,745.00 $0.32 $976.00 $1.00 $3,050.00 $0.34 $1 037.00 $1.95 $5,947.50
21 Erosion Control Blanket Cate~orv 2 1760 Sn. Yd. $2.75 $4,840.00 $1.20 $2,112.00 $3.00 $5,280.00 $1.30 $2,288.00 $1.30 $2,288.00
22 111 Conner Water Service Pine 130 Un. Ft. $15.00 $1,950.00 $22.00 $2,860.00 $50.00 $6,500.00 $19.80 $2,574.00 $48.00 $6,240.00
23 Wheel Stoo 3 Each $150.00 $450.00 $200.00 $600.00 $300.00 $900.00 $165.00 $495.00 $67.00 $201.00
24 Sanita;:;;- Y ard ~drant w /7' Burv Denth 1 Each $1,000.00 $1,000.00 $160.00 $160.00 $3,000.00 $3,000.00 $1,650.00 $1,650.00 $3,200.00 $3,200.00
25 Rock Construction Entrance 1 Each $1,200.00 $1,200.00 $800.00 $800.00 $1000.00 $1,000.00 $550.00 $550.00 $1,100.00 $1,100.00
26 Remove Concrete Pad 1 Lumn Sum $300.00 $300.00 $600.00 $600.00 $1,500.00 $1,500.00 $550.00 $550.00 $315.00 $315.00
27 Remove Concrete Curb and Gutter 30 Un. Fl. $3.00 $90.00 $15.50 $465.00 $5.00 $150.00 $22.00 $660.00 $5.85 $175.50
28 Install Concrete Curb and Gutter 30 Un. Ft. $20.00 $600.00 $23.00 $690.00 $25.00 $750.00 $33.00 $990.00 $21.90 $657.00
29 Sand Beddin" 35 Ton $5.00 $175.00 $28.60 $1,001.00 $20.00 $700.00 $16.50 $577.50 $35.00 $1,225.00
30 Install 4" PVC Drain Tile 150 Feet $15.00 $2,250.00 $12.60 $1,890.00 $30.00 $4,500.00 $18.70 $2,805.00 $29.00 $4,350.00
Base Bid Total $236,602.50 $235,916.00 $245,545.00 $265,000.00 $265,142.20
I Add Alternate 1 I I I I I
I Add Alternate Total I $22,000.00 I $18,720.45 I $20,000.00 I $18,000.00 I $20,000.00
I Deduct Alternate 2
Deduct Alternate Total I -$13,520.00 I $3,500.00 I -$7,680.00 I $0.00 I -$9,034.00
I Deduct Alternate 3
I Deduct Alternate Total I -$7,150.00 I -$3,700.00 I -$5,720.00 I -$4,147.00 I -$4,933.50
HTPO 07-020
7/12/2007