11-18-2024 City Council Agenda and PacketA.5:30 P.M. - WORK SESSION
Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the
lower level of City Hall and are open to the public. If the City Council does not complete the work
session items in the time allotted, the remaining items will be considered after the regular
agenda. Public comment is not allowed at the Work Session.
A.1 Presentation of Preliminary 2025 Utility Fund Budgets and 2025-2029 CIP
A.2 Discuss amending the city's zoning ordinance regarding conditional uses in the Rural
Residential (RR) and Agricultural Estate (A-2) zoning districts related to Group Homes
serving 7 to 16 persons.
A.3 Chanhassen Bluffs Community Center
B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance)
C.PUBLIC ANNOUNCEMENTS
C.1 Farewell and Thank You: Lt. Lance Pearce, CCSO
D.CONSENT AGENDA
All items listed under the Consent Agenda are considered to be routine by the city council and will
be considered as one motion. There will be no separate discussion of these items. If discussion is
desired, that item will be removed from the Consent Agenda and considered separately. City
council action is based on the staff recommendation for each item. Refer to the council packet for
each staff report.
D.1 Approve City Council Minutes dated October 28, 2024
D.2 Receive Commission on Aging Minutes dated September 20, 2024
D.3 Receive Planning Commission Minutes dated September 17, 2024
D.4 Receive Park and Recreation Commission Minutes dated September 24, 2024
AGENDA
CHANHASSEN CITY COUNCIL
MONDAY, NOVEMBER 18, 2024
CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD
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D.5 Approve Claims Paid dated November 18, 2024
D.6 Adopt 2025 City Meeting Schedule
D.7 Adopt AI Policy
D.8 Award Contract for Lobbying Services to Lockridge Grindal Nauen
D.9 Approve an Encroachment Agreement between the City of Chanhassen and the property
owner at 1500 Pembroke Pass
D.10 Approval of Microsoft Office365 License Renewal
D.11 Public Works Fuel Canopy
E.VISITOR PRESENTATIONS
Visitor Presentations requesting a response or action from the City Council must complete and
submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda).
F.PUBLIC HEARINGS
F.1 Resolution 2024-XX: Conduct Public Improvement Hearing and Authorize Preparation of
Plans and Specifications for the Crimson Bay Road Improvement Project
F.2 Resolution 2024-XX: Approve Vacation of Public Drainage and Utility Easements within Lot
1 and Lot 2, Block 1 Rook Place (6630 and 6660 Horseshoe Curve)
G.GENERAL BUSINESS
H.COUNCIL PRESENTATIONS
I.ADMINISTRATIVE PRESENTATIONS
I.1 Receive the Third Quarter 2024 Economic Development Activity Report
J.CORRESPONDENCE DISCUSSION
K.ADJOURNMENT
GUIDELINES FOR VISITOR PRESENTATIONS
Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the
Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.
That opportunity is provided at every regular City Council meeting during Visitor Presentations.
Anyone seeking a response or action from the City Council following their presentation is
required to complete and submit a Citizen Action Request Form. An online form is available at
https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers
prior to the meeting.
A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen
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residents. An additional thirty minutes may be provided after General Business items are
complete at the discretion of the City Council.
Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the
Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be
addressed to the City Council as a whole, not to any specific member(s) or to any person who is
not a member of the City Council.
If there are a number of individuals present to speak on the same topic, please designate a
spokesperson that can summarize the issue.
Limit your comments to five minutes. Additional time may be granted at the discretion of the
Mayor. If you have written comments, provide a copy to the Council. Comments may also be
emailed to the City Council at council@chanhassenmn.gov.
During Visitor Presentations, the Council and staff listen to comments and will not engage in
discussion. Council members or the City Manager may ask questions of you in order to gain a
thorough understanding of your concern, suggestion or request.
Please be aware that disrespectful comments or comments of a personal nature, directed at an
individual either by name or inference, will not be allowed. Personnel concerns should be
directed to the City Manager.
Members of the City Council and some staff members may gather at Tequila Butcher, 590 West
79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the
public are welcome.
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City Council Item
November 18, 2024
Item Presentation of Preliminary 2025 Utility Fund Budgets and 2025-2029 CIP
File No.Item No: A.1
Agenda Section 5:30 P.M. - WORK SESSION
Prepared By Kelly Grinnell, Finance Director
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
N/A
Motion Type N/A
Strategic
Priority Financial Sustainability
SUMMARY
Staff will review a draft of the 2025-2029 Capital Improvement Plan (with 2030-2034 also projected)
and corresponding projections for the various capital funds. The budgets for the Utility Funds will also
be reviewed.
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
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ATTACHMENTS
Memo - Council Workshop UF Budgets CIP 2024
Chanhassen City Council Work Session Finance Presentation
Chanhassen Wetland Bank Memo
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Date: November 18, 2024
To: Mayor and Council Members
From: Kelly Grinnell, Finance Director
Re: 2025 Preliminary Utility Fund Budgets and 2025-2029 Capital Improvement Plan
Preliminary 202 5 Utility Fund Budgets
Each year the City Council adopts budgets for the three utility funds: Water, Sewer, and Storm
Water. The adopted budgets include utility billing and connection fee revenue . On the expense
side, they cover operating, debt service, and capital expenses. Utility funds are enterprise funds
and are operated like a business, where service charges are designed to cover the costs of
operating and maintaining each utility. Property tax dollars are not used to subsidize these funds.
2022 Utility Rate Study
At the January 23, 2023, Council meeting, the Council approved 2023 rates for the Water, Sewer,
and Storm Water Funds based on the rate study results, which incorporated projected operating,
capital, and debt service revenues and expenses. The rate study included rate projections for the
years 2024-2032. The projected rates for both utility billing and connection fees were designed to
generate revenue adequate to cover projected operating, debt service, and capital expenses
through 2032. The increases accommodate the City’s commitment to funding street
reconstruction projects, expanding and maintaining the systems, and maintaining adequate cash
reserves. The table below shows the rate increase projections each year:
Fund 2023 2024 2025 2026 2027 2028 2029 2030-2032
Water 5% 5% 5% 5% 5% 5% 5% 5%
Sewer 8.5% 8.5% 8.5% 8.5% 8.5% 8.5% 8.5% 8.5%
Storm Water 15% 15% 15% 14% 8.25% 8.25% 8.25% 5%
The table below shows utility rates for 2024 and what is proposed for 2025 based on the rate study:
Utility Rates 2024 Rate 2025 Rate
Water Rates
Residential/Irrigation
Minimum Charge Per Month $5.82 $6.11
0 - 5,000 gallons Per 1,000 gallons $2.55 $2.68
5,001-10,000 gallons Per 1,000 gallons $3.94 $4.13
10,001-20,000 gallons Per 1,000 gallons $4.67 $4.91
20,001-30,000 gallons Per 1,000 gallons $5.22 $5.48
30,001 + gallons Per 1,000 gallons $6.37 $6.69
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Utility Rates 2024 Rate 2025 Rate
Commercial/Industrial
Minimum Charge Per Month $5.82 $6.11
0 - 17,000 gallons Per 1,000 gallons $2.55 $2.68
17,001-33,000 gallons Per 1,000 gallons $3.94 $4.13
33,001-50,000 gallons Per 1,000 gallons $4.67 $4.91
50,001 + gallons Per 1,000 gallons $5.22 $5.48
Multi-Family Properties
Minimum Charge Per Month $5.82 $6.11
0 - 17,000 gallons Per 1,000 gallons $3.29 $3.45
Bulk Water
All usage Per 1,000 gallons $8.23 $8.64
Sewer Rates
Minimum Charge 6,000-gallon minimum $14.42 $15.26
Residential (based on winter
average)
Per 1,000 gallons over
6,000 gallons
$7.03 $7.63
Commercial/Industrial (based
on actual usage)
Per 1,000 gallons over
6,000 gallons
$7.03 $7.63
Storm Water Rates
Single-Family, Rural Residential,
Agricultural, & Undeveloped
Per month $9.94 $11.43
Other Property Types Per month, multiplied
by the utility factor per
acre:
$19.34 $22.24
Medium Density Residential 2.22
High-Density Residential,
Industrial, Office, Institutions
3.30
Business/Commercial 4.23
Parks, Cemeteries, Golf
Courses, Arboretum
0.46
Parking Lots as a Principal Use 6.14
The table below shows connection fees for 2024 and what is proposed for 2025:
Connection Fees 2024 Rate 2025 Rate
Water & Sewer Hookup Fees
Water Fees are per unit.
Parcels previously
assessed for trunk
hook-up fees are
exempt. Does not
apply to parcels in the
Lake Ann Sewer
District.
$9,190 $9,510
Water-Reduced Rate (if 30%
was paid at the time of final
subdivision approval)
$6,440 $6,670
Sewer $2,480 $2,570
Sewer-Reduced Rate (if 30%
was paid at the time of final
subdivision approval)
$1,730 $1,790
Water & Sewer Lateral
Connection Charge
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Connection Fees 2024 Rate 2025 Rate
Water $11,350 $11,750
Sewer $8,590 $8,890
Surface Water Development
Fees
Per acre
Parks/Open Space $5,430 $5,650
Single Family Residential $9,550 $9,930
Medium Density Residential $11,460 $11,920
Townhouse/Apartments/ High-
Density Residential
$17,160 $17,850
Industrial $24,770 $25,760
Commercial $36,190 $37,640
The proposed rate increases for 2025 have been incorporated into the preliminary utility fund
budgets. Most of the assumptions used for the rate study are unchanged, so the long -term
financial stability for each fund looks good however staff is recommending a few changes. These
proposed changes are addressed in the draft budgets below.
Preliminary 202 5 Water Fund Budget
The following table compares Water Fund revenues from the 2024 adopted budget to the
preliminary 2025 budget:
Revenue 2024 Adopted
Budget
2025 Preliminary
Budget
$ Change % Change
Charges for Service $4,600,000 $4,830,000 $230,000 5.0%
Other Operating Revenues $122,000 $133,000 $11,000 9.0%
Nonoperating Revenues $145,000 $165,000 $20,000 13.8%
Connection Charges $3,933,009 $1,600,417 $-2,332,592 -59.3%
Bond Proceeds $- $- $- -
Total Revenues $8,800,009 $6,728,417 $-2,071,592 -23.5%
Charges for service are increasing by 5.0%, due to the 5% rate increase. The amount budgeted for
connection charges is based on the utility rate study, however staff has changed the timing of
receipt for connection fees from the Avienda development. The city budgeted a significant amount
for connection fees in 2024 based on projected timing of the Avienda development. That
development has taken longer than expected, so staff has adjusted the connection fees and
spread them out over the next ten years. If connection fees continue to come in significantly below
budget the City has the option to issue bonds for capital expenses.
The following table compares Water Fund expenses from the 2024 adopted budget to the
preliminary 2025 budget:
Expense
2024 Adopted
Budget
2025 Preliminary
Budget
$ Change % Change
Wages & Benefits $1,142,718 $1,218,970 $76,252 6.7%
Operating Expenses $1,767,600 $1,733,745 $-33,855 -1.9%
Debt Service $2,046,538 $2,047,988 $1,450 0.1%
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Capital Expenses $2,489,055 $2,869,404 $380,349 15.3%
Total Expenses $7,445,911 $7,870,107 $434,196 5.7%
Wages and benefits are increasing by 6.7% over 2024. The increase is largely due to staff wage
increases for COLA and step increases. Operating expenses are decreasing by 1.9%, due to small
decreases for items such as chemicals and meter replacements.
The table below shows projected Water Fund CIP items for 2025-2029:
Water Fund CIP 2025 CIP 2026 CIP 2027 CIP 2028 CIP 2029 CIP
Leased Vehicles $52,704 $59,999 $60,968 $64,581 $65,207
Vehicles $- $- $145,000 $205,000 $-
Equipment $37,700 $21,300 $19,359 $34,932 $83,681
Facilities $99,000 $90,680 $88,250 $90,898 $94,534
Utility Improvements $140,000 $480,000 $95,000 $395,000 $2,932,500
Utility Portion of Street Imp $2,540,000 $1,040,000 $1,151,000 $975,000 $700,000
Total $2,869,404 $1,691,979 $1,559,577 $1,765,411 $3,875,922
The largest CIP item each year is for the utility portion of street improvements. The CIP for the
Pavement Management Program (PMP) Fund shows the non-utility portion of the street
improvements. Bonds may be issued to fund the utility portion of these projects if needed.
Preliminary 202 5 Sewer Fund Budget
The following table compares Sewer Fund revenues for the 2024 adopted budget to the preliminary
2025 budget:
Revenue 2024 Adopted
Budget
2025 Preliminary
Budget
$ Change % Change
Charges for Service $4,325,000 $4,592,000 $267,000 6.2%
Other Operating Revenues $96,500 $100,000 $3,500 3.6%
Nonoperating Revenues $140,000 $160,000 $20,000 14.3%
Connection Charges $1,052,568 $421,070 $-631,498 -60.0%
Bond Proceeds $- $- $- -
Total Revenues $5,614,068 $5,273,070 $-340,998 -6.1%
Charges for service are increasing by 6.2%, due to the 8.5% rate increase but with a slight decrease
in consumption. The amount budgeted for connection charges is based on the utility rate study,
however staff has changed the timing of receipt for connection fees from the Avienda development.
The city budgeted a significant amount for connection fees in 2024 based on projected timing of the
Avienda development. That development has taken longer than expected, so staff has adjusted the
connection fees and spread them out over the next ten years. If connection fees continue to come
in significantly below budget the City has the option to issue bonds for capital expenses.
The following table compares Sewer Fund expenses from the 2024 adopted budget to the
preliminary 2025 budget:
Expense
2024 Adopted
Budget
2025 Preliminary
Budget
$ Change % Change
Wages & Benefits $901,819 $950,601 $48,782 5.4%
Operating Expenses $559,100 $581,295 $22,195 4.0%
Met Council Env Services $3,010,269 $3,140,488 $130,219 4.3%
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Debt Service $197,225 $197,200 $-25 0.0%
Capital Expenses $2,367,055 $1,828,904 $-538,151 -22.7%
Total Expenses $7,035,468 $6,698,488 $-336,980 -4.8%
Wages and benefits are increasing by 5.4% over 2024. The increase is due to wage increases for
COLA and step adjustments. The Met Council Environmental Services charge for 2025 is
$3,140,488, up 4.3% over 2024. This charge alone represents 47% of the total budget and 65% of
the budget for operations (wages, benefits, operating expenses, and MCES).
The table below shows projected Sewer Fund CIP items for 2025-2029:
Sewer Fund CIP 2025 CIP 2026 CIP 2027 CIP 2028 CIP 2029 CIP
Leased Vehicles $52,704 $58,905 $60,968 $64,581 $65,207
Vehicles $- $- $435,000 $205,000 $-
Equipment $44,200 $41,300 $19,359 $34,932 $83,681
Facilities $15,000 $5,000 $- $- $-
Inflow & Infiltration
Abatement
$230,000 $234,600 $241,638 $248,887 $258,843
Lift Station Rehab $105,000 $110,000 $115,000 $120,000 $125,000
Utility Improvements $150,000 $- $25,000 $- $-
Utility Portion of Street Imp $1,232,000 $850,000 $877,000 $675,000 $13,297,500
Total $1,828,904 $1,299,805 $1,773,965 $1,348,400 $13,830,231
The largest CIP item for most years is for the utility portion of street improvements. The CIP for the
PMP Fund shows the non-utility portion of the street improvements. Bonds may be issued to fund
the utility portion of these projects if needed. The 2029 CIP includes $11,330,000 for the Lower
Bluff Creek Trunk Utility Improvements; however, $5,665,000 of this would be paid from
developers. The 2029 CIP also includes $4,400,000 for the 2010 MUSA Sanitary Sewer Lift Station,
with $2,900,000 to be paid from developers. Both projects are dependent on development and will
not occur until warranted.
Preliminary 202 5 Storm Water Fund Budget
The following table compares Storm Water Fund revenues for the 2024 adopted budget to the
preliminary 2025 budget:
Revenue 2024 Adopted
Budget
2025 Preliminary
Budget
$ Change % Change
Charges for Service $2,030,000 $2,335,000 $305,000 15.0%
Other Operating Revenues $41,300 $35,000 $-6,300 -15.3%
Grants & Investment Income $8,000 $1,123,000 $1,115,000 40,375%
Connection Charges $260,000 $127,000 $-133,000 -51.2%
Bond Proceeds or Interfund Loan $3,130,000 $4,000,000 $870,000 27.8%
Sale of Wetland Bank Credits $- $1,000,000 $1,000,000 -
Total Revenues $5,469,300 $8,620,000 $3,150,700 57.6%
Charges for service are increasing by 15.0%, due to the rate increase. The amount budgeted for
connection charges comes from the utility rate study and the increase is due to projected
connection fees from the Avienda development. The City plans to issue interfund loans from the
Water and/or Sewer Funds to cover capital expenses of this fund.
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The following table compares Storm Water Fund expenses from the 2024 adopted budget to the
preliminary 2025 budget:
Expense
2024 Adopted
Budget
2025 Preliminary
Budget
$ Change % Change
Wages & Benefits $1,017,651 $1,080,370 $62,719 6.2%
Operating Expenses $519,674 $365,015 $-154,659 -29.8%
Debt Service $143,410 $144,735 $1,325 0.9%
Capital Expenses $3,730,000 $6,412,100 $2,682,100 71.9%
Total Expenses $5,410,735 $8,002,220 $2,591,485 47.9%
Wages and benefits are increasing by 6.2% over 2024. The increase is due to wage increases for
COLA and step adjustments. Operating expenses are decreasing by 29.8%, largely due to a shift of
forestry expenses to the General Fund.
The table below shows projected Storm Water Fund CIP items for 2025-2029:
SW Fund CIP 2025 CIP 2026 CIP 2027 CIP 2028 CIP 2029 CIP
Equipment $30,100 $9,500 $7,200 $33,400 $7,600
Facilities $15,000 $5,000 $- $- $-
Utility Improvements $1,370,000 $60,000 $500,000 $120,000 $-
SW Pond Improvements $525,000 $535,500 $551,565 $568,112 $590,836
Utility Portion of Street Imp $4,472,000 $2,230,000 $2,350,000 $1,310,000 $1,000,000
Total $6,412,100 $2,840,000 $3,408,765 $2,031,512 $1,598,436
The largest CIP item for most years is for the utility portion of street improvements. The CIP for the
PMP Fund shows the non-utility portion of the street improvements. The city will likely use interfund
loans to fund the storm water utility portion of some street projects. The amount needed for the
street projects declines in future years as the city shifts to reclaims and mill and overlay projects
versus full street reconstruction.
Updated Utility Rate Projections
Given the large capital projects planned, staff recommends some changes to the rate increases
planned from the utility rate study. Staff believes the planned rate increases for the sewer fund
should be kept in place. Staff recommends lower planned rate increases for the water fund and
higher rate increases for the storm water fund. The table below shows the utility rate study planned
rate increases with staff recommendations in red below:
Fund 2023 2024 2025 2026 2027 2028 2029 2030-2032
Water 5% 5% 5% 5% 5%
4.5%
5%
4.5%
5%
4.0%
5% 4.0% in
2030, 3.5%
in 2031-32
Sewer 8.5% 8.5% 8.5% 8.5% 8.5% 8.5% 8.5% 8.5%
Storm Water 15% 15% 15% 14%
15%
8.25%
15%
8.25%
15%
8.25%
12%
5%
10%
Preliminary 202 5 -202 9 Capital Improvement Plan (CIP) for Governmental Funds
Each year the City Council adopts a five-year CIP. The CIP items for the utility funds were already
covered. The 2025 items in the CIP for governmental funds have also been included in the budgets
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for each fund. The Council will still approve each item for 2025 before the purchase or project
starts. The 2026-2029 items in the CIP are adopted conceptually.
Vehicle and Equipment F und
The 5-year financial forecast for this fund shows that the planned purchases for 2025 through 2029
can be supported given the planned property tax levy and fund balance.
The City began leasing light-duty trucks and other vehicles through Enterprise in 2022. Lease
payments on the vehicles are included in the CIP for this fund. The City is gradually leasing more
vehicles, so lease payments range from $358,000 in 2025 to $451,000 in 2034.
The City currently has 19 dump trucks and plans to replace one each year on an indefinite basis.
Other Public Works items include replacing several trailers, other equipment
purchases/replacements, and replacement of the bucket truck for $215,000 in 2025.
Park vehicle and equipment purchases include the replacement of several tractors and mowers,
replacement of the one-ton dump truck for $98,000 in 2025, and other pieces of equipment.
Fire Department items include SCBA bottle replacement for $84,000 in 2027 and replacement of
the response boat for $100,000 in 2028. The City plans to use Public Safety Aid funding for these
purchases.
The other significant item for the Fire Department is the purchase of a replacement engine in 2029.
This engine is estimated to cost $1.6 million and would likely be funded through a lease purchase
agreement over ten years with repayments of about $213,000 annually. This first payment
installment is included in the 2029 CIP.
IT Capital purchases are also accounted for in this fund. Items include replacement of network
servers, switches, SAN, and firewalls.
The table below shows revenues, expenditures, other funding sources/uses, net change in fund
balance, and ending fund balance for 2025 through 2029:
Vehicle/Equipment
Fund
2025 2026 2027 2028 2029
Total Revenues $731,153 $745,303 $765,389 $833,011 $917,432
Total Expenditures $-1,360,979 $-1,313,629 $-1,082,492 $-1,035,985 $-1,246,505
Total Other Financing
Sources/(Uses)
$239,835 $240,717 $158,568 $497,668 $229,363
Net Change in Fund
Balance
$-389,991 $-327,609 $-158,535 $294,694 $-99,710
Ending Fund Balance $1,353,559 $1,025,950 $867,415 $1,162,109 $1,062,399
Due to the fire engine repayment, staff has increased the projected levy for this fund to remain
solvent. The table below shows levy projections from last year compared to the current
projections:
Levy Projection 2025 2026 2027 2028 2029
Last Year’s Projection $678,000 $678,000 $705,000 $733,000
This Year’s Projection $705,000 $725,000 $750,000 $820,000 $900,000
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Increase $27,000 $47,000 $45,000 $87,000 N/A
The increase in the levy was offset by reductions in the levies of other funds in order to not increase
the overall levy projections.
Staff prepared CIP estimates for this fund through 2034. Levy increases of approximately $100,000
per year are programmed. Given this level of funding, there is adequate funding for the estimated
replacements.
Capital Facilities Fund
The 5-year financial forecast for this fund shows that the planned projects for 2025 through 2029
can be supported given the planned property tax levy and fund balance. Several maintenance
items were identified in the facilities analysis study that are included in a deferred maintenance
allowance. These items will be completed as funding levels allow.
Public Works items for 2025 include replacing the canvas cover for the salt shed for $42,000 and
drain trench repairs for $25,000.
Public Safety items include civil defense siren upgrades for $15,000 in 2025.
Rec Center items include equipment replacement for 2025 for $30,000 and for 2026 for $15,000.
Library boiler replacements are scheduled for 2027 at $100,000.
The table below shows revenues, expenditures, other funding sources/uses, net change in fund
balance, and ending fund balance for 2025 through 2029:
Capital Facilities Fund 2025 2026 2027 2028 2029
Total Revenues $172,900 $173,000 $181,400 $219,400 $228,800
Total Expenditures $-172,000 $-75,000 $-185,000 $-190,000 $-225,000
Net Change in Fund
Balance
$900 $98,000 $-3,600 $29,400 $3,800
Ending Fund Balance $197,434 $291,834 $291,834 $321,234 $325,034
The projected levies for this fund are comparable to what was projected last year and the long-term
financial outlook for this fund is stable.
Transportation Infrastructure Management (TIM) Fund
The CIP items for this fund include ADA transition plan improvements, traffic safety improvements,
and trail/parking lot repairs and rehab. The Council increased the funding level for trail and parking
lot repairs/rehab in 2023. The levy projections for this fund are comparable to what was projected
last year.
The table below shows revenues, expenditures, other funding sources/uses, net change in fund
balance, and ending fund balance for 2025 through 2029:
TIM Fund 2025 2026 2027 2028 2029
Total Revenues $264,900 $259,800 $265,500 $273,300 $282,900
Expenditures
Trai/Parking Lot
Repair/Rehab
$230,000 $230,000 $230,000 $240,000 $250,000
Traffic Safety
Improvements
$31,000 $32,000 $33,000 $34,0000 $35,000
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TIM Fund 2025 2026 2027 2028 2029
ADA Transition Plan
Improvements
$20,000 $20,000 $20,000 $20,000 $20,000
Lake Ann Park Beach
Improvements
$- $90,000 $- $- $-
Total Expenditures $281,000 $372,000 $283,000 $294,000 $305,000
Net Change in Fund
Balance
$-16,100 $-112,200 $-17,500 $-20,700 $-22,100
Ending Fund Balance $775,640 $663,440 $645,940 $625,240 $603,140
Pavement Management Plan (PMP) Fund
The PMP Fund is the City’s largest capital fund. The City has several road construction and
reconstruction projects planned for 2025-2029 and there is currently adequate funding for most of
the street portion of all the projects. The one exception is the Pleasantview Road project. The City
is pursuing grant funds for this project. Funding for the utility portions of these projects comes from
the utility funds.
The table below shows revenues, expenditures, other funding sources/uses, net change in fund
balance, and ending fund balance for 2025 through 2029:
PMP Fund 2025 2026 2027 2028 2029
Revenues
Property Taxes $1,000,000 $820,000 $1,040,000 $1,082,000 $1,125,000
Franchise Fees $1,931,000 $1,950,000 $1,970,000 $1,990,000 $2,010,000
Municipal State Aid $1,470,395 $1,514,507 $1,559,942 $1,606,740 $1,654,943
Other
Intergovernmental
Aid
$3,684,176 $76,401 $78,693 $3,306,054 $3,308,486
Other Revenue $483,248 $475,435 $388,357 $397,414 $385,501
Total Revenues $8,568,819 $4,836,343 $5,036,993 $8,382,208 $8,483,929
Expenditures
Annual Street
Reconstruction
$4,930,000 $4,835,000 $5,025,000 $4,795,000 $5,300,000
Hwy 5 Imp (City
portion)
$750,000 $- $- $- $-
Pleasantview Rd $- $- $- $6,625,000 $6,625,000
MMSW Roundabout $2,950,000 $- $- $- $-
Crimson
Bay/Dogwood Rd
$1,680,000 $- $- $- $-
Lake Drive
East/Great Plains
$- $750,000 $- $- $-
Market Blvd $6,221,000 $- $- $- $-
Bluff Creek Blvd $90,000 $90,000 $90,000 $90,000 $-
Lyman Blvd $111,108 $- $- $- $-
Total Expenditures $16,732,108 $5,675,000 $5,115,000 $11,510,000 $11,925,000
Total Other Financing
Sources – Special
Assessments/TIF
$5,929,400 $2,185,000 $2,010,000 $3,070,000 $3,270,000
Net Change in Fund
Balance
$-2,233,889 $1,346,343 $1,931,993 $-57,792 $-171,071
Ending Fund Balance $931,641 $2,277,984 $4,209,977 $4,152,185 $3,981,114
14
10
Preliminary Levy Projections
The table below shows levy projections for the next several years. Levies for the capital funds are
highlighted in green.
Fund 2025
Preliminary
2026
Projected
2027
Projected
2028
Projected
2029
Projected
General $12,270,000 $12,761,000 $13,271,000 $13,802,000 $14,354,000
Fleet & Equipment 705,000 725,000 750,000 820,000 900,000
Facilities 170,000 170,000 177,000 215,000 224,000
Pavement Management
Program
1,000,000 820,000 1,040,000 1,082,000 1,125,000
Transportation
Infrastructure
Management
240,000 240,000 250,000 260,000 270,000
Park Renovation Fund - - - - 100,000
Public Works Facility
Debt Service
190,000 369,000 451,000 497,000 410,000
Civic Campus Debt
Service
875,000 1,464,000 1,789,000 1,782,000 1,785,000
Chan Bluffs Comm Ctr
Debt Service
- - - 400,000 900,000
TOTAL $15,450,000 $16,549,000 $17,728,000 $18,858,000 $20,068,000
$ Levy Increase from PY $995,000 $1,099,000 $1,179,000 $1,130,000 $1,210,000
% Levy Increase from PY 6.9% 7.1% 7.1% 6.4% 6.4%
There is currently a potential to reduce the levy and/or reallocate a portion of the levy to the Park
Renovation Fund. There is currently a General Fund budget surplus of $76,000, a contingency for
open enrollment of $40,000, and $40,000 budgeted for lifeguards. Open enrollment ends on
November 22, 2024, but as of now there have not been significant changes, so the contingency
may not be needed. Staff recommends reducing the General Fund levy by $156,000 and adding a
levy for Park Renovation for that amount.
There are two additional items to decide on: hiring a FTE Parks Maintenance Operator mid-year for
$50,000 and a $25,000 contingency line item. Staff recommends keeping these two items.
Park Renovation Fund
The Park Renovation Fund does not have a dedicated funding source. There is currently about
$120,000 in this fund. Prior projects have been funded from the General Fund as fund balance
permits. There is only one project in the 2025-2029 CIP for this fund given the limited funding
source and fund balance. There is $30,000 in the CIP for Lake Ann Park irrigation pumps in 2027.
As mentioned earlier, this fund does not have a dedicated funding source but does have several
pending projects that are not included in the CIP. In prior years the Council has included transfers
from the General Fund based on available fund balance.
The schedule below shows the unfunded projects that staff recommends should funding become
available:
15
11
Year Location Total
2025 Pickleball Court Resurfacing (Rec Center) $50,000
Bandimere Park Ballfield Reconstruction $75,000
Carver Beach Park Playground $115,000
Total $240,000
2026 Lake Ann Park Playground (Ballfield) $400,000
Total $400,000
2027 Bandimere Park Playground (Main/large) $400,000
Total $400,000
2028 Bandimere Park backstop replacement $175,000
Backstops for Meadow Green/Rice
Marsh/Carver Beach
$60,000
Dock Replacement (South Lotus Boat Landing) $25,000
Total $260,000
2029 Roundhouse Park Pickleball/Tennis Court
resurfacing
$100,000
Total $100,000
Total 2025-2029 $1,400,000
If the council were to start the levy in 2025 for $156,000 Park Renovation the projects would have a
funding shortfall as listed below:
Park Renovation Fund 2025 2026 2027 2028 2029
Property Tax Levy $156,000 $162,000 $169,000 $175,000 $282,000
Projects $240,000 $400,000 $400,000 $260,000 $100,000
Ending Fund Balance $6,000 $-232,000 $-463,000 $-548,000 $-366,000
Staff projects that there will be a large budget variance in the General Fund from 2024 that could be
used to close this shortfall. Interest earnings are expected to be $140,000 over budget and permit
revenue is currently $400,000 over budget.
In addition to the projects listed above staff has identified several other park renovation projects
that could be scheduled. The attached appendix shows a comprehensive list.
Park Development Fund
There are two projects in the CIP for this fund along with planned repayments to Carver County for
the Arboretum Trail project. The City does expect to receive significant park dedication fees from
the Avienda development, but the timing for when the City receives those revenues is uncertain,
and this revenue has been dedicated to the new Bluff Creek Community Center along with park
dedication fee from the Roers development.
The Lake Ann Park Preserve project was included for $3.99 million from 2024 to 2025. Priority items
totaling $2,875,000 are included in 2024. These items include boardwalks and trail paving and
reconstruction. The City planned to use $2.35 million in ARPA funds, $250,000 in other grant
funding, and $275,000 from a General Fund transfer. Future items, such as signage/wayfinding, a
fishing pier, and other items totaling $865,000 were included in 2025. The City received a $158,400
grant for invasives/natural resources management for these future items. Funding for the other
future items totaling $706,600 has not been determined yet, but it could potentially come from this
fund. The City is currently awaiting the result of archeology studies to determine what will occur in
2025.
16
12
The other CIP item in this fund is $180,000 in Lake Ann Park Beach improvements scheduled for
2026.
Some of the larger, community projects included in the Park Renovation fund list could be funded
from Park Dedication fees if they become available.
Next Steps
The City Council will meet in a work session on November 25, 2024, to review the City’s proposed
budgets for all funds, the proposed final levy for all funds, and the proposed 2025-2029 CIP.
The City Council will hold its annual Truth in Taxation meeting during the regular Council meeting
on Monday, December 9, 2024, at 7:00 p.m. in the Chanhassen City Hall Council Chambers. At that
meeting, the Council will adopt a final levy for taxes payable in 2025, 2025 budgets for all funds,
and the 2025-2029 CIP. The amount of the adopted final levy cannot exceed that of the preliminary
levy, which was adopted on September 9, 2024. The adopted 2025 preliminary levy is 6.9% higher
than the 2024 final levy.
The public is welcome to attend any of these meetings or provide feedback via email, phone, or
letter before the final adoption meeting.
17
13
APPENDIX – ADDITIONAL PARK RENOVATION ITEMS
Potential Improvements/Maintenance Items for Bandimere Community Park
• Ballfield reconstruction of 3 fields (2025) $ 75,000
• Backstop replacement for 3 fields (2028) $ 175,000
• Add lighting to the 6 unlit athletic fields (3 soccer, 3 ballfields) 2 phases $2,300,000
• Convert 3 soccer fields to artificial turf $3,000,000
• Add a sport court for 1 tennis & 4 pickleball courts $ 350,000
18
14
• Replace or add disk golf course tee boxes $ 20,000
• Add a permanent bathroom $ 350,000
Total for Bandimere Community Park $6,270,000
Potential Improvements/Maintenance Items for Lake Ann Community Park
• Extend the height of the outfield fence for ballfield #6 $ 30,000
• Replace the lamps the six ballfield lights $ 1,300,000
• Add a permanent bathroom - Ballfields $ 350,000
• Add a permanent bathroom – Klingelhutz Pavilion $ 350,000
• Convert 1 soccer field to artificial turf $ 1,000,000
• Convert tennis court to 4 pickleball courts $ 350,000
• Replace the outfield fences for the six ballfields $ 300,000
19
15
• Replace or add disk golf course tee boxes $ 20,000
• Add or replace beach shade umbrellas $ 20,000
Total for Lake Ann Community Park $ 3,720,000
Potential Improvements/Maintenance Items for Lake Susan Park
• Remodel the Lake Susan bathroom $100,000
20
16
Potential Improvements/Maintenance Items for Chanhassen Recreation Center
• Resurface pickleball courts at Chan Rec Center (2025) $ 50,000
• Replace the hockey rink boards $250,000
• Add covered dugouts and backstops for six ballfields $150,000
Total for Chanhassen Recreation Center $450,000
21
17
Other Items:
Dock Replacement at South Lotus Boat Landing (2028) $ 25,000
Backstops at Meadow Green/Rice Marsh/Carver Beach (2028) $ 60,000
Court Resurfacing – basketball (24 locations), tennis (16 courts),
pickleball courts (10 courts)
Roundhouse Park Pickleball (4) & Tennis Court Resurface
(2029) $ 100,000
Splashpad at Comm Park $ 1,500,000
Nature Play Playground at a Community Park $ 350,000
Aluminum Dock Replacements at Lake Ann & Lake Susan $ 55,000
Comm Garden fencing at Olson Garden $ 30,000
Historical Building Upkeep – Depot, Old Village Hall $ 150,000
Playground replacements – 27 total
Community Park Playgrounds
Park Year Constructed Replacement Year Replacement Cost
Bandimere Park – Playground 1 1998 2027 $400,000
Bandimere Park – Playground 2 2000 ?? $125,000
Lake Ann Park – Beach Playground 2021 2046 N/A
Lake Ann Park – Ballfield
Playground
2004 2026 $400,000
Lake Susan Park – 2 Playgrounds 2005 2030 $400,000
South Lotus Lake Park – 1
Playground
2023 2048 N/A
Neighborhood Park Playgrounds
Park Year Constructed Replacement Year Replacement Cost
Carver Beach Park 2021 2046 N/A
Carver Beach Playground Park 1998 2025 $115,000
Chanhassen Estates Park 1994 Replace or remove?
Chanhassen Hills Park 2005 2030 $115,000
Curry Farms Park 2005 2030 $115,000
Herman Field Park 1992 2017 Past Due?
Manchester Park 2018 2043 N/A
Meadow Green Park 2004 2030 $115,000
Minnewashta Heights Park 2005 2030 $115,000
North Lotus Lake Park 2005 2030 $115,000
Pheasant Hill Park 2021 2046 N/A
Pioneer Pass Park 2014 2039 N/A
Power Hill Park 2020 2045 N/A
Prairie Knoll Park 1996 2021 Past Due
Rice Marsh Lake Park 2005 2030 $115,000
Riley Ridge Park 2012 2037 N/A
Roundhouse Park 2023 2048 N/A
Stone Creek Park 1996 2030 $115,000
Sugarbush Park 2023 2048 N/A
Sunset Ridge Park 1991 Past Due?
22
18
23
City of Chanhassen
Preliminary 2025
Utility Fund Budgets
& Preliminary 2025-
2029 CIP
Council Workshop
November 18, 2024
24
Agenda
• Review 2025 Preliminary Utility Fund
Budgets
• Review Preliminary 2025-2029
Capital Improvement Plan
• Next Steps
City of Chanhassen Workshop - November 18, 2024 2
25
Preliminary 2025 Utility Fund Budgets
Water Fund Sewer Fund Storm Water Fund
• The City produces and delivers
potable water to serve residents and
businesses
• The City produces nearly 1 billion
gallons of water annually
• The water system includes the
following infrastructure:
• 13 groundwater wells
• 2 water treatment plants
• 3 storage reservoirs
• 170 miles of water main pipe
• The City is responsible for inspecting
and maintaining the collection system
infrastructure and the sanitary lift
stations used to transport wastewater
to the MCES Blue Lake Wastewater
Plant in Shakopee
• The sewer system includes the
following infrastructure:
• 32 lift stations
• 140 miles of sanitary sewer pipe
• The City’s Surface Water
Management Plan provides a
framework for protecting and
improving Chanhassen’s lakes,
streams, and wetlands and
addressing drainage and flooding
issues
• The storm water system includes
the following infrastructure:
• 90 miles of storm sewers
• 298 storm water ponds
City of Chanhassen Workshop - November 18, 2024 3
26
2022 Utility Rate Study
Ehlers Study
• Review City’s
operating, capital, and
debt service
projections through
2032
• Determine utility rates
and connection fees
needed to for meet
expenses
Projected Rate & Fees Increases from Study
Fund 2023 2024 2025 2026 2027 2028 2029 2030-
2032
Water 5%5%5%5%5%5%5%5%
Sewer 8.5%8.5%8.5%8.5%8.5%8.5%8.5%8.5%
Storm
Water 15%15%15%14%8.25%8.25%8.25%5%
City of Chanhassen Workshop - November 18, 2024 4
A resident billed for 9,000 gallons water and 5,000 gallons sewer would
see monthly bill increase from $79.78 to $85.61
27
Preliminary 2025 Water Fund Budget Revenues
City of Chanhassen Workshop - November 18, 2024 5
Incorporated 5% utility bill rate increase based on rate study recommendation
Connection Charges – expect Avienda fees to come in over 10-year period versus accelerated timing assumed in
rate study
28
Preliminary 2025 Water Fund Budget Expenses
City of Chanhassen Workshop - November 18, 2024 6
Increase in wages and benefits due to COLA and step increases
Decrease in operating expenses due to several small changes, e.g., chemicals, meter replacements
29
Preliminary 2025-2029 Water Fund CIP
City of Chanhassen Workshop - November 18, 2024 7
Largest CIP category is for the utility portion of street improvements
2025 – Annual city street reconstruction + Market Blvd + Crimson Bay Rd
2026 & 2027 – Annual city street reconstruction
2028 & 2029 – Annual city street work + Pleasantview Rd (maybe)
Utility Improvements – 2026 and 2028 – trunk watermain rehab
2029 – Lower Bluff Creek (development dependent)
30
Preliminary 2025 Sewer Fund Budget Revenues
City of Chanhassen Workshop - November 18, 2024 8
Incorporated 8.5% utility bill rate increase based on rate study recommendation
Connection Charges – expect Avienda fees to come in over 10-year period versus accelerated timing assumed in
rate study
31
Preliminary 2025 Sewer Fund Budget Expenses
City of Chanhassen Workshop - November 18, 2024 9
Increase in wages and benefits due to COLA and step increases
Met Council Env Services increase was 4.3% compared to 9.4% last year – this charge makes up 65% of
operating budget
32
Preliminary 2025-2029 Sewer Fund CIP
City of Chanhassen Workshop - November 18, 2024 10
Largest CIP category is for the utility portion of street improvements
2025 – Annual city street reconstruction + Crimson Bay Rd
2026 & 2027 – Annual city street reconstruction
2028 & 2029 – Annual city street work + Pleasantview Rd (maybe)
Utility Improvements – 2029 – Lower Bluff Creek (development dependent)
Replace Vactor/Jetting Truck in 2027
33
Preliminary 2025 Storm Water Fund
Budget Revenues
City of Chanhassen Workshop - November 18, 2024 11
Incorporated 15% utility bill rate increase based on rate study recommendation
Includes $1M grant in 2025 for Market Blvd project and cistern on Civic Campus project
Includes $1M for sale of wetland bank credits (pending Council decision)
Includes interfund loan of $4M in 2025
34
Preliminary 2025 Storm Water Fund
Budget Expenses
City of Chanhassen Workshop - November 18, 2024 12
Increase in wages and benefits due to COLA and step increases
Operating expenses decreasing due to transfer of remaining forestry and recycling expenses to General Fund
35
Preliminary 2025-2029 Storm Water
Fund CIP
City of Chanhassen Workshop - November 18, 2024 13
Largest CIP category is for the utility portion of street improvements
2025 – Annual city street reconstruction + Market Blvd + Crimson Bay Rd
2026 & 2027 – Annual city street reconstruction
2028 & 2029 – Annual city street work
Utility improvements in 2025 include Lotus Lake Water Quality BMPs & Kerber Pond Ravine Stabilization
Annual storm water pond improvements included, beginning at $525K in 2025, increasing slightly each year
36
Utility Rate Projections
Projected Rate & Fees Increases from Study vs. Updated Rate Projections
Fund 2023 2024 2025 2026 2027 2028 2029 2030-2032
Water 5%5%5%5%5%4.5%5%4.5%5%4.0%5%4.0% in 2030,
3.5% for 2031-2032
Sewer 8.5%8.5%8.5%8.5%8.5%8.5%8.5%8.5%
Storm Water 15%15%15%14%15%8.25%15%8.25%15%8.25%12%5% 10%
Monthly Bill –
Ehlers Study $79.78 $85.62 $92.26 $98.75 $105.72 $113.21 $120.76 - $137.42
Monthly Bill –
Updated Rates $79.78 $85.62 $92.38 $99.57 $107.44 $115.32 $123.48 - $141.32
City of Chanhassen Workshop - November 18, 2024 14
37
Preliminary 2025-2029 Capital Improvement Plan
Governmental Funds
CIP Overview/Process 2025 CIP Items 2026-2029 CIP Items
• City Council adopts a 5-year CIP
annually
• What’s included? Planned capital
expenditures such as:
• Vehicles – Purchased or
Leased
• Equipment
• Buildings & Building
Improvements
• Street Improvements
• Parks & Trails
Improvements
• Utility Infrastructure
• All 2025 CIP items are included in
the 2025 budgets for each fund
• All 2025 CIP items will be
approved by Council prior to
purchase/start of project
• All 2026-2029 CIP items are
adopted conceptually by the
Council and are included in
fund projections
• Staff will use the 2026-2029
CIP items as the basis for the
2026-2030 CIP
City of Chanhassen Workshop - November 18, 2024 15
38
Preliminary 2025-2029 Capital Improvement Plan
Capital Funds
• Vehicle & Equipment Fund
• Park Renovation Fund
• Capital Facilities Fund
• Park Acquisition & Development Fund
• Civic Campus Project Fund
• Transportation Infrastructure Management Fund
• Pavement Management Fund
Utility Funds
• Water Fund
• Sewer Fund
• Storm Water Fund
City of Chanhassen Workshop - November 18, 2024 16
39
Vehicle & Equipment Fund
2025 Funding Uses
17
2025 Funding Sources
Property
Tax Levy
$705,000
Investment
Earnings
$26,153
Asset
Sales
$239,835
Vehicle
Leases
$357,979
IT Equipment
$14,000
Equipment
$368,000
Purchased
Vehicles
$621,000
City of Chanhassen Workshop - November 18, 2024
40
Vehicle & Equipment Fund – 2025 CIP
Vehicles & Equipment
City of Chanhassen Workshop - November 18, 2024 18
Function – Vehicle/Equipment 2025 CIP
Streets – Replace Bucket Truck $215,000
Streets – Replace Dump Truck $308,000
Parks – Replace Dump Truck $98,000
Parks Equipment – Utility Vehicle, Tractor, Ballfield Groomer, Ballfield
Painter/Striper, Other Items $368,400
Vehicle Lease Payments $357,979
IT Equipment $14,000
TOTAL $1,327,379
41
Vehicle & Equipment Fund – 2025-2029 CIP
CIP Items 2025 2026 2027 2028 2029
Leased Vehicle Payments $357,979 $367,329 $383,892 $390,285 $393,705
Purchased Vehicles $621,000 $300,000 $385,000 $340,000 $354,000
Equipment $368,000 $646,300 $284,600 $305,700 $261,800
IT Equipment $14,000 $-$29,000 $-$24,000
Fire Engine Payment $-$-$-$-$213,000
TOTAL $1,360,979 $1,313,629 $1,082,492 $1,035,985 $1,246,505
City of Chanhassen Workshop - November 18, 2024 19
42
Vehicle & Equipment Fund – 2025-2029 Ending
Fund Balance Projections
2025 2026 2027 2028 2029
Property Tax Levy $705,000 $725,000 $750,000 $820,000 $900,000
Investment Earnings $26,153 $20,303 $15,389 $13,011 $17,432
Sale of Assets $239,835 $240,717 $158,568 $497,668 $229,363
Transfers In $-$-$84,000 $-$100,000
Capital Expenditures $(1,360,979)$(1,313,629)$(1,082,492)$(1,035,985)$(1,246,505)
Net Change in Fund Balance $(389,991)$(327,609)$(158,535)$294,694 $(99,710)
Ending Fund Balance $1,353,559 $1,025,950 $867,416 $1,162,110 $1,062,400
City of Chanhassen Workshop - November 18, 2024 20
Projections through 2034 show ending fund balance of $582,501
43
Capital Facilities Fund
What’s Included
• Capital improvements and
major maintenance projects
for City facilities:
• City Hall
• Library
• PW Facility
• Fire Station
• Recreation Center
• Park Maintenance
Building
2025 Funding Uses
21
2025 Funding Sources
Property
Taxes
$170,000
Investment
Income $2,900
Salt Shed
Canvas Cover
Replacement
$42,000
Fire Station
Furnace
$30,000
PW Drain
Trench
Repair
$35,000
Civil
Defense
Sirens
$15,000
PW
Facility
Roof
Repair
$20,000
Rec
Center
Equipme
nt
$30,000
City of Chanhassen Workshop - November 18, 2024
44
Capital Facilities Fund –2025-2029 CIP
CIP Items 2025 2026 2027 2028 2029
Civil Defense Sirens $15,000 $-$-$-$-
Fire Station Furnace $30,000 $-$-$-$-
PW Facility Drain Trench Repair $35,000 $-$-$-$-
PW Facility Roof Repair $20,000 $-$-$-$-
Salt Shed Canvas Cover Replacement $42,000 $-$-$-$-
Rec Center Equipment $30,000 $15,000 $-$-$-
PW & Library Boiler Replacements $-$-$135,000 $-$-
Other Items $-$10,000 $-$40,000 $-
Deferred Maintenance Allowance $-$50,000 $50,000 $150,000 $225,000
TOTAL $172,000 $75,000 $185,000 $190,000 $225,000
City of Chanhassen Workshop - November 18, 2024 22
45
Capital Facilities Fund –
2025-2029 Ending Fund Balance Projections
2025 2026 2027 2028 2029
Property Tax Levy $170,000 $170,000 $177,000 $215,000 $224,000
Investment Earnings $2,900 $3,000 $4,400 $4,400 $4,800
Capital Expenditures $(172,000)$(75,000)$(185,000)$(190,000)$(225,000)
Net Change in Fund Balance $900 $98,000 $(3,600)$29,400 $3,800
Ending Fund Balance $197,434 $295,434 $291,834 $321,234 $325,234
City of Chanhassen Workshop - November 18, 2024 23
Projections through 2034 show ending fund balance of $382,534
46
Transportation Infrastructure
Management (TIM) Fund
What’s Included
• Trail Repairs and Rehab
• Traffic Safety Improvements
• ADA Transition Plan
Improvements
• Beginning in 2024,
maintenance items not
included: sealcoating, crack
sealing, pavement marking,
etc. – moved to General Fund
2025 Funding Uses
24
2025 Funding Sources
Property
Tax Levy
$240,000
Investment
Earnings
$24,900
Trail
Rehab &
Repairs
$230,000
Traffic Safety
Imp $31,000
ADA Transition
Plan Imp
$20,000
City of Chanhassen Workshop - November 18, 2024
47
Transportation Infrastructure
Management (TIM) Fund– 2025 CIP
Trail & Parking Lot
Rehab & Repairs
• Annual pavement rehab projects for
City’s trails and parking lots
• 2025 Project – Fog seal existing trails
along County highways and rehab trails
north of Lake Ann Park Preserve along
Lake Lucy
• Does not include trail rehab that occurs
with street improvement projects
Traffic Safety
Improvements
• Funding used to
address needed
traffic safety
improvements
• Traffic Safety
Committee may
recommend
improvements
City of Chanhassen Workshop - November 18, 2024 25
ADA Transition Plan
Improvements
• Improvements to bring
public transportation
network into ADA
compliance
• Includes:
• Recon of ped ramps
• Traffic signal controls
• Sidewalks/trails
improvements
48
Transportation Infrastructure
Management (TIM) Fund– 2025-2029 CIP
CIP Items 2025 2026 2027 2028 2029
Trail/Parking Lot Rehab $230,000 $230,000 $230,000 $240,000 $250,000
Traffic Safety Improvements $31,000 $32,000 $33,000 $34,000 $35,000
ADA Transition Plan
Improvements $20,000 $20,000 $20,000 $20,000 $20,000
Lake Ann Park Beach
Improvements $-$90,000 $-$-$-
TOTAL $281,000 $372,000 $283,000 $294,000 $305,000
City of Chanhassen Workshop - November 18, 2024 26
49
Transportation Infrastructure
Management (TIM) Fund– 2025-2029 Ending Fund
Balance Projections
2025 2026 2027 2028 2029
Property Tax Levy $240,000 $240,000 $250,000 $260,000 $270,000
Investment Earnings $24,900 $19,800 $15,500 $13,300 $12,900
Capital Expenditures $(281,000)$(372,000)$(283,000)$(294,000)$(305,000)
Net Change in Fund Balance $(16,100)$(112,200)$(17,500)$(20,700)$(22,100)
Ending Fund Balance $775,640 $663,440 $645,940 $625,240 $603,140
City of Chanhassen Workshop - November 18, 2024 27
Projections through 2034 show ending fund balance of $493,240
50
Pavement Management Plan (PMP) Fund
What’s Included
• Annual Street
Reconstruction Projects
• MSA/Other Agency Street
Reconstruction Projects
• Developer/County
Reimbursements & Grants
for Projects
• Other Projects
2025 Funding Uses
28
2025 Funding Sources
Intergovernmental-
Non MSA
$3,684,176
Special
Assessments
$3,765,137
Franchise
Fees
$1,931,000
MSA
Funding
$1,470,39
5
Property
Taxes
$1,000,000
TIF Revenue
$2,600,000 Other
$47,511
Market Blvd
$6,221,000
Annual
Street
Recon
$4,930,000
MMSW
Roundabout
$2,950,000
Crimson Bay Rd
$1,680,000
Hwy 5 Imp (City
portion) $750,000
Other
$201,108
City of Chanhassen Workshop - November 18, 2024
51
Pavement Management Plan (PMP) Fund –
2025 CIP
Market Blvd
Improvements
• Reconstruction of Market
Blvd from West 78th St to
TH5
• TIF Revenue from The
Venue Project will generate
$2.6M toward payment
• Project cost is $8.92M –
MSA Funding $2.5M,
Utilities $2.7M, TIF 2.6M
Annual Street Project
• Approximately 1.5 miles of
road reconstructed in Frontier
Trail neighborhood and two
adjacent street areas
• Reconstruction more costly
than reclamation
• Project cost is $9.105M –
PMP funds used $2.96M,
Special Assessments
$1.97M, Utilities $4.175M
City of Chanhassen Workshop - November 18, 2024 29
Other Projects
• TH 41/MMSW Access Imp -
$2.95M
• Crimson Bay/Dogwood
Road - $1.68M
• Hwy 5 Improvements – City
Portion $750K
• Other - $201K
52
Pavement Management Plan (PMP) Fund–
2025-2029 CIP
CIP Items 2025 2026 2027 2028 2029
Annual Street Projects $4,930,000 $4,835,000 $5,025,000 $4,795,000 $5,300,000
Market Blvd $6,221,000 $-$-$-$-
County/Developer Reimbursements $201,108 $90,000 $90,000 $90,000 $90,000
Hwy 5 Improvements (City portion)$750,000 $-$-$-$-
Crimson Bay/Dogwood Rd $1,680,000 $-$-$-$-
TH 41 MMSW Access Imp $2,950,000 $-$-$-$-
Lake Drive East/Great Plains $-$750,000 $-$-$-
Pleasantview Road Recon*$-$-$-$6,625,00 $6,625,000
TOTAL $16,732,108 $5,675,000 $5,115,000 $11,510,000 $11,925,000
City of Chanhassen Workshop - November 18, 2024 30
*Pleasantview Road reconstruction dependent on grant/aid funding
53
Pavement Management Plan (PMP) Fund–
2025-2029 Ending Fund Balance Projections
2025 2026 2027 2028 2029
Property Tax Levy $1,000,000 $820,000 $1,040,000 $1,082,000 $1,125,000
Franchise Fees $1,931,000 $1,950,000 $1,970,000 $1,990,000 $2,010,000
Intergovernmental – Non MSA $3,684,176 $76,401 $78,693 $3,306,054 $3,308,486
MSA Funds $1,470,395 $1,514,507 $1,559,942 $1,606,740 $1,654,943
Special Assessments/TIF $6,365,137 $2,572,594 $2,379,724 $3,421,854 $3,571,301
Investment Earnings $47,511 $87,840 $18,633 $45,560 $84,200
Capital Expenditures $(16,732,108)$(5,675,000)$(5,115,000)$(11,510,000)$(11,925,000)
Net Change in Fund Balance $(2,233,889)$1,346,343 $1,931,993 $(57,792)$(171,071)
Ending Fund Balance $931,641 $2,277,984 $4,209,977 $4,152,185 $3,981,114
City of Chanhassen Workshop - November 18, 2024 31
54
All Funds Levy Comparison 2025-2029
City of Chanhassen Workshop - November 18, 2024 32
55
Park Renovation Fund– 2025-2029 CIP
Funding Sources
• Does not have a dedicated
funding source, e.g.,
property tax levy
• Historically has relied on
transfers from the General
Fund
• Did not transfer from the
General Fund for 2024 due
to Lake Ann Park Preserve
Project
Funding Uses
• Only one item in 2025-2029
CIP:
• Lake Ann Park
Irrigation Pumps
$30,000 in 2027
City of Chanhassen Workshop - November 18, 2024 33
Unfunded Projects
• Staff has identified several
projects that could be
completed if funding becomes
available
• Current fund balance is
$120K
• Plan to start a levy for this
fund in 2029, unless council
desires to begin this earlier
56
Park Renovation Fund –
2025-2029 Ending Fund Balance Projections
2025 2026 2027 2028 2029
Property Tax Levy $-$-$-$-$100,000
Capital Expenditures $-$-$(30,000)$-$-
Net Change in Fund Balance $-$-$(30,000)$-$100,000
Ending Fund Balance $120,231 $120,231 $90,231 $90,231 $190,231
City of Chanhassen Workshop - November 18, 2024 34
57
Park Renovation Fund – 2025-2029 Staff Project
Recommendations
City of Chanhassen Workshop - November 18, 2024 35
58
Park Renovation Fund –
2025-2029 Ending Fund Balance Projections with
added Levy and General Fund Transfers
2025 2026 2027 2028 2029
Property Tax Levy $156,000 $162,000 $169,000 $175,000 $282,000
General Fund Transfer In $366,000 $-$-$-$-
Capital Expenditures $(240,000)$(400,000)$(400,000)$(260,000)$(100,000)
Net Change in Fund Balance $282,000 $(238,000)$(261,000)$(85,000)$182,000
Ending Fund Balance $402,231 $164,231 $(96,769)$(181,769)$231
City of Chanhassen Workshop - November 18, 2024 36
Council could decide to start a levy in 2025 by using current General Fund surplus in 2025 budget
(dependent on lifeguards, insurance contingency)
General Fund transfer in of $366,000 made possible with one-time revenues in 2024 in excess of budget
from investment income and permit revenue.
Several other items to be prioritized and funded for 2030 and beyond – Appendix of staff report
59
Park Development Fund– 2025-2029 CIP
Lake Ann Park Preserve
• $3.99M project over 2024-
2025
• Using $2.35M in ARPA
funds in 2024
• Received grants totaling
$408,400
• Transfer in from General
Fund of $275,000
• Final amount dependent on
archeology findings
Other Sources/Uses
• Only one other item in
2024-2028 CIP:
• Lake Ann Park Beach
Improvements
$180,000 in 2026
City of Chanhassen Workshop - November 18, 2024 37
Other Projects
• Chanhassen Bluffs Community
Center – park dedication fees
from Avienda and Roers
dedicated to this
• Staff has identified
approximately $2.035M in
unfunded projects:
• Bandimere Park Picnic
Shelter & Sport Court
• Rec Center Fenced
Dugouts & Backstop
• Lake Ann Ballfield LED
Lights
60
Next Steps
November 18, 2024
TONIGHT’S Work Session – Review and discuss 2025 Utility
Fund Budgets, preliminary 2025-2029 CIP, tax levy and fund
projections for capital funds
Request Council feedback on utility rates & budgets,
wetland bank credit sales, 2025-2029 CIP items, funding for
Park items
November 25, 2024
Work Session - Review and discuss 2025 General Fund Budget ,
2025-2029 CIP, tax levy for all funds, and levy impact on property
owners
December 9, 2024
Truth in Taxation Public Meeting at 7:00 p.m.
Approve Resolution adopting the 2025 final levy & budget
City of Chanhassen Workshop - November 18, 2024 38
61
Memorandum
To: Charles Howley, Public Works Director/City Engineer
From: Joe Seidl, Water Resources Engineer
CC: Laurie Hokkanen, City Manager
Date: 11/8/2024
Re: Chanhassen Wetland Banking Site #127
Minnesota Wetland Bank Program
The Minnesota Wetland Bank program is part of a broader initiative to manage and mitigate
wetland impacts due to private development and public infrastructure projects. Wetland banking
involves the restoration, creation, enhancement, or preservation of wetlands in one location to
compensate for unavoidable impacts to wetlands at another location. This process is regulated
under both state and federal laws, including the Clean Water Act (CWA) and the Minnesota
Wetland Conservation Act (WCA).
In Chanhassen, the wetland banking process is overseen by the local government unit (LGU),
which in this case is the City itself. The LGU works in conjunction with a Technical Evaluation
Panel (TEP) to formulate decisions regarding wetland impacts. The TEP is made up of
representatives from the city, watershed districts, the Minnesota Department of Natural
Resources (DNR), the Minnesota Board of Water and Soil Resources (BWSR), and the Carver
County Soil and Water Conservation District (SWCD).
The wetland bank manages credits that are used to offset the impacts of development projects
that affect wetlands. This is a very standard and common practice. For example, Xcel Energy's
project in Chanhassen required the purchase of wetland banking credits to compensate for the
unavoidable filling of wetlands on their project site.
The wetland banking system is designed to ensure that wetland impacts are adequately mitigated,
with the overarching goal of maintaining the overall health and function of the region's wetland
ecosystems. This system also provides a streamlined process for project owners to comply with
wetland regulations while supporting sustainable development practices.
62
The City of Chanhassen owns a Wetlant Bank (Wetland Banking site #127) consisting of
approximately 26.9 acres of created and restored wetland. The Wetland bank is located on the
Lake Susan Preserve land located southwest of Lake Susan, bounded by Powers Blvd (CSAH
17) to the west and Lyman Blvd (CSAH 18) to the south. The bank was created in the late 1990’s
when the City partnered with Carver County to restore the wetlands in conjunction with County
highway reconstruction projects for CSAH 17 & 18 and City Project 93-29.
Initially, the Lake Susan Wetland Bank was intended to be a private bank to provide mitigation
for only City projects. For example, if a local trail improvement project filled a wetland area, the
bank could be used to offset the loss of wetland area, saving the City the cost of purchasing
63
credits from another bank. Currently, the City’s bank is not public and therefore is not advertised
to developers or other government agencies.
Transition to a Public Bank
In the approximately 25 years since the City’s bank was established, only 1.7 acres of credits, or
6% of the total credits, have been used, leaving approximately 25.2 acres of credits available.
These credits exceed what Chanhassen will likely ever use. Recognizing this, the Water
Resources Department collaborated with BWSR staff to understand the process to transition the
private bank to a public bank, allowing Chanhassen to sell the credits to developers and other
agencies. This change of bank from private to public has been informally approved by both
BWSR and the Army Corp of Engineers.
During this collaboration, the BWSR Local Roadway Banking Program manager expressed
interest in BWSR purchasing credits in bulk from Chanhassen to replenish their public bank in
this region. BWSR is mandated by state law to have public wetland banks available to support
public project needs. As mentioned previously, the banks are associated with a specific
geographic region. Wetland credits in the region that Chanhassen’s bank is located typically sell
for approximately $1 per square foot, giving the City’s credits an estimated street value of about
$1.1 million. BWSR staff indicated a desire to buy a significant number of credits, potentially the
entire bank. Formally transitioning the bank from private to public involves some administrative
work, such as recording easements and conducting a site assessment, but these costs and staff
time are negligible compared to the monetary value of the credits.
Recommendation and Next Steps
The Water Resources Department recommends selling a large majority of the City’s wetland
credits to BWSR. Currently, there is a shortage of available credits for the Local Wetland
Banking Program, thus creating a demand from BWSR. While Chanhassen could wait and sell
credits over time, the opportunity to sell credits in bulk may not arise again soon.
Revenue from the sale would be credited to the Stormwater Utility Fund, which is currently
stressed due to the amount of work needed to maintain existing infrastructure and meet current,
more stringent stormwater regulations. Using the revenue in this way would allow keeping
stormwater utility rate increases reasonably low.
Staff is seeking approval from the City Council to work with BWSR to transition the Lake Susan
Bank from a private to a public bank and to negotiate with BWSR staff to get a fair price for the
credits. Staff recommends selling ~22.2 of the credits, leaving ~3 credits for future projects or
for future sale. Upon agreeing on a price per credit, the City Council will need to pass a
resolution at a future meeting to formally approve the transaction.
64
City Council Item
November 18, 2024
Item
Discuss amending the city's zoning ordinance regarding conditional uses in the
Rural Residential (RR) and Agricultural Estate (A-2) zoning districts related to
Group Homes serving 7 to 16 persons.
File No.Item No: A.2
Agenda Section 5:30 P.M. - WORK SESSION
Prepared By Eric Maass, Community Development Director
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
No action; discussion purposes only.
Motion Type N/A
Strategic
Priority N/A
SUMMARY
At the October 14, 2024 City Council work session, City Council directed staff to draft an ordinance
amendment limiting the number of persons able to be reside in a group home to eight persons through
the issuance of a Conditional Use Permit (CUP). This proposed text amendment would apply to both the
Agricultural Estate (A-2) and Rural Residential (RR) zoning districts which currently allow a maximum
of 16 persons through the issuance of a CUP.
In addition to reducing the maximum persons from 16 to eight (8), staff is proposing to modify the
stated conditions of the conditional use to eliminate the condition that an annual public hearing be held
associated with a group home that is operated under a CUP. While staff supports public engagement in
the planning process, an annual public hearing is misguided in this instance as it is misleading as to the
purpose of a public hearing and also what would result from a public hearing as a conditional use can
only be rescinded if a conditional use is violated and revocation proceedings conducted. The city could
not add additional conditions to the CUP each year following the public hearing nor could it revoke the
65
CUP solely based on that public hearing and therefore it is not a tool which staff recommends remain in
place for regulation of conditional use permits issued associated with group homes serving up to eight
persons.
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
No formal recommendation at this time.
ATTACHMENTS
Draft Ordinance
66
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
ORDINANCE NO. XXX
AN ORDINANCE AMENDING CHAPTER 20
CHANHASSEN CITY CODE
THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS:
Section 1. Section 20-574 of the City Code, City of Chanhassen, Minnesota, is hereby amended
as follows:
Sec 20-574 Conditional Uses
The following are conditional uses in the “A2” District:
(a) Cemetery.
(b) Electrical distribution and underground electric distribution substations.
(c) Churches.
(d) Recreational beach lots.
(e) Group homes for seven to eight persons.
(f) Golf courses.
(g) Towers as regulated by article XXX of this chapter.
Section 2. Section 20-594 of the City Code, City of Chanhassen, Minnesota, is hereby amended
as follows:
Sec 20-594 Conditional Uses
The following are conditional uses in an “RR” District:
(a) Churches.
(b) Group homes for seven to eight persons.
(c) Private stables.
(d) Recreational beach lots.
(e) Towers as regulated by article XXX of this chapter.
Section 3. Section 20-261 of the City Code, City of Chanhassen, Minnesota, is hereby amended
as follows:
Sec 20-261 Group Homes
The following applies to group homes for seven to eight persons.
(a) The structure must be in compliance with the state licensing requirement.
(b) The structure must be in compliance with local building and fire codes.
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(c) Septic systems must be in compliance with Chapter 19, article IV.
Section 4. This ordinance shall be effective immediately upon its passage and publication.
PASSED AND ADOPTED this ___day of _____, 2024, by the City Council of the City
of Chanhassen, Minnesota
______________________________________________________________
Jenny Potter, City Clerk Elise Ryan, Mayor
(Published in the _________________________ on ______________________________)
68
City Council Item
November 18, 2024
Item Chanhassen Bluffs Community Center
File No.Item No: A.3
Agenda Section 5:30 P.M. - WORK SESSION
Prepared By Laurie Hokkanen, City Manager
Reviewed By
SUGGESTED ACTION
Discuss
Motion Type N/A
Strategic
Priority Development & Redevelopment
SUMMARY
The City Council will discuss this item and next steps in more detail at the November 25 work session.
This item is scheduled if the City Council wants to have any brief conversation.
BACKGROUND
On Election Day, Chanhassen residents voted to support the proposed Chanhassen Bluffs Community
Center. This step forward represents our shared commitment to creating a welcoming and vibrant space
for all. Resident input has been—and will continue to be—an essential part of this important milestone
for Chanhassen's future, so stay tuned for ways to get involved and help us create a gathering place that
truly meets the needs of our growing community.
One great way to stay in the loop about the Chanhassen Bluffs Community Center is to sign up for our
email newsletters (under the "Projects").
DISCUSSION
69
BUDGET
RECOMMENDATION
ATTACHMENTS
70
City Council Item
November 18, 2024
Item Farewell and Thank You: Lt. Lance Pearce, CCSO
File No.Item No: C.1
Agenda Section PUBLIC ANNOUNCEMENTS
Prepared By Laurie Hokkanen, City Manager
Reviewed By
SUGGESTED ACTION
Wish Lt. Pearce farewell and congratulations on his 30 year career with the CCSO.
Motion Type N/A
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
71
City Council Item
November 18, 2024
Item Approve City Council Minutes dated October 28, 2024
File No.Item No: D.1
Agenda Section CONSENT AGENDA
Prepared By Jenny Potter, City Clerk
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council approves the City Council minutes dated October 28, 2024."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
Staff recommends that the Chanhassen City Council approves the City Council minutes dated October
28, 2024.
72
ATTACHMENTS
City Council Minutes dated October 28, 2024
73
CHANHASSEN CITY COUNCIL
REGULAR MEETING
MINUTES
OCTOBER 28, 2024
Mayor Ryan called the meeting to order at 7:02 p.m. The meeting was opened with the Pledge of
Allegiance.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilwoman
Schubert, Councilman von Oven, and Councilman Kimber.
COUNCIL MEMBERS ABSENT: None.
STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager;
Eric Maass, Community Development Director; Charlie Howley, Public Works Director/City
Engineer; Jerry Ruegemer, Parks and Recreation Director; Patrick Gavin, Communications
Manager; Andrew Heger, Fire Chief; Lieutenant Lance Pearce; and Jenny Potter, City Clerk.
PUBLIC PRESENT: Julie Jost
PUBLIC ANNOUNCEMENTS: None.
CONSENT AGENDA: Councilman McDonald moved, Councilman Kimber seconded that
the City Council approve the following consent agenda items 1 through 12 pursuant to the
City Manager’s recommendations:
1. Approve City Council Work Session Minutes dated October 14, 2024
2. Approve City Council Meeting Minutes dated October 14, 2024
3. Receive Environmental Commission Minutes dated July 10, 2024
4. Approve Claims Paid dated October 28, 2024
5. Approve Agreement for the issuance of a building permit before demolition of an existing
house at 3010 W 78th Street
6. Authorization of Contract for the Rooftop Solar Project on the proposed new City Hall
7. Approval of Fireworks Show Permit for the Feast of St. Hubert on November 2, 2024
8. Approve Encroachment Agreement at 2300 Lukewood Drive authorizing placement of a
shed in Conservation Easement
74
City Council Minutes – October 28, 2024
2
9. Resolution 2024-65: Authorize condemnation of land associated with the TH 41 Roundabout
project
10. Resolution 2024-66: Application of a MnDOT Active Transportation Planning Assistance
Grant
11. Resolution 2024-67 Authorizing the City of Chanhassen to Participate in a Process Exploring
the Formation of a Transportation Management Organization Along Trunk Highway 7
12. Adopt Ordinance XXX: Amendment to the Children’s Learning Adventure Planned Unit
Development (PUD)
All voted in favor, and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS. None.
FIRE DEPARTMENT/LAW ENFORCEMENT UPDATES.
1. Quarterly Law Enforcement Update
Lieutenant Lance Pearce updated the Council on the Sheriff’s Office's third-quarter activities. He
provided an overview of the different types of calls received and traffic citations.
2. Quarterly Fire Department Update
Fire Chief Andrew Heger updated the Council on the various fire department responses in 2024.
He explained the different training completed by the fire department. He reviewed the success of
Night to Unite. He summarized different fire staffing changes. He introduced the new data
analytics platform and noted the call and response time. He said that they predicted a nine
percent increase in calls.
Councilman von Oven asked what Fire Chief Heger was most excited about with the data
analytics platform. Fire Chief Heger responded that he was most excited about the real-time
accurate data to reach out about community risk reduction efforts.
Mayor Ryan asked about the business and resident input and how it would be communicated to
involve residents. Fire Chief Heger answered that the program has a pre-built marketing kit that
will help the communications department share information about Fire Department activities.
Mayor Ryan questioned who was holding the information. Fire Chief Heger responded it was an
encrypted website that was the city’s. The website is public-facing and people can share their
own personalized information, which the fire department can see and do specific programming
for home fire inspection.
75
City Council Minutes – October 28, 2024
3
Mayor Ryan clarified that they did not have to dig for the information. Fire Chief Heger
confirmed this information.
Mayor Ryan said she would like to see the communications piece in a future meeting.
PUBLIC HEARINGS.
1. Resolution 2024-68: Certification of Delinquent Utility Accounts and Code
Enforcement Charges to the County Auditor
City Manager Laurie Hokkanen provided a background on the resolution to certify delinquent
utility accounts.
Mayor Ryan opened the public hearing. There were no public comments.
Mayor Ryan closed the public hearing.
Councilwoman Schubert moved, Councilman McDonald seconded that the City Council
adopt a resolution certifying delinquent utility accounts and code enforcement charges to
the County Auditor. All voted in favor, and the motion carried unanimously with a vote of
5 to 0.
2. Approve On-Sale Beer & Wine Liquor License for The OG Coffee & Wine, LLC, DBA
The O.G. Coffee & Wine Bar located at 600 Market Street, Suite 110
City Clerk Jenny Potter reviewed the background information on the OG Coffee & Wine Bar
liquor license request. She stated that they had received no public comments.
Julie Jost, owner of the OG Coffee & Wine Bar, LLC., introduced herself and explained why she
wanted to open her small business.
Mayor Ryan opened the public hearing. There were no public comments.
Mayor Ryan closed the public hearing.
Councilman McDonald moved, Councilman von Oven seconded that the Chanhassen City
Council approve an On-Sale Beer & Wine Liquor License for the OG Coffee & Wine,
LLC, DBA The O.G. Coffee & Wine Bar located at 600 Market Street, Suite 110 and adopt
the Findings of Fact. All voted in favor, and the motion carried unanimously with a vote of
5 to 0.
GENERAL BUSINESS. None.
76
City Council Minutes – October 28, 2024
4
COUNCIL PRESENTATIONS.
Mayor Ryan thanked the Parks and Recreation Department for their work on the Halloween
Party.
Councilman Kimber talked about the Halloween Party. He stated that the event was a huge event
for the community and had a large attendance.
Park and Recreation Director Jerry Ruegemer said that attendance was down for the event, but
they were trying to figure out the reason.
ADMINISTRATIVE PRESENTATIONS.
1. Chanhassen Bluffs Community Center Referendum Update
City Manager Laurie Hokkanen reviewed the Community Center referendum that would be on
the ballot on election day. She summarized the activities that city staff attended to bring
awareness to the proposal. She explained where the results of the election could be found after
election day.
Mayor Ryan encouraged people to vote.
CORRESPONDENCE DISCUSSION. None.
Councilwoman Schubert moved, Councilman von Oven seconded to adjourn the meeting.
All voted in favor, and the motion carried unanimously with a vote of 5 to 0. The City
Council meeting was adjourned at 7:39 p.m.
Submitted by Laurie Hokkanen
City Manager
Prepared by Jenny Potter
City Clerk
77
City Council Item
November 18, 2024
Item Receive Commission on Aging Minutes dated September 20, 2024
File No.Item No: D.2
Agenda Section CONSENT AGENDA
Prepared By Kate Vogt, Admin Support Specialist
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council receives the Commission on Aging Minutes dated September 20,
2024."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
78
Commission on Aging Minutes dated September 20, 2024
79
Chanhassen Commission on Aging, September 20, 2024
The meeting was called to order at 10:03 am by Commissioner Cassidy.
MEMBERS PRESENT: Gwen Block, Jim Camarata, Kara Cassidy, Ruth Lunde, Beth Mason, Phyllis
Mobley, Ruth Slivken, Bhakti Modi
MEMBERS ABSENT:
GUESTS PRESENT: Amanda Bigus, Volunteer and Outreach Manager at Trellis/ Senior
Linkage Line; LeeAnn Eiden, Senior Community Services; Emmanuel Ngabire, Carver County
HHS; Linnea Fonnest, Chanhassen Librarian; Mary Blazanin, Senior Center Coordinator.
APPROVAL OF AGENDA: The agenda was reviewed as submitted. Commissioner Camarata
made a motion to approve the agenda as amended. Commissioner Lunde seconded the motion.
All members voted in favor; the motion was carried.
APPROVAL OF MINUTES August 16, 2024, Minutes were reviewed. No changes noted.
Commissioner Mason made a motion to approve the minutes from the August 16, 2024, meeting.
Commissioner Mobley seconded the motion. All members voted in favor; the motion was
carried.
GENERAL BUSINESS
Summary Discussion: 09/06/2024 Carver County All Commission Meeting
Many of the Chanhassen Commission on Aging Commissioners were able to attend the meeting
held at Carver County on 09/06/2024. Reflecting on this meeting held by Emmanuel, the
attending Commissioners had a great experience and were able to learn about how other cities
operate their Commissions on Aging. They recognized that Chanhassen is unique in its services
to senior patrons compared to other Carver County cities due to the fact that it has an operating
Senior Center with a full-time coordinator.
Chanhassen Commission on Aging – Mission and Goals Progress Report
Mary commented on the notes from Carver County’s meeting and noted that many of the
Chanhassen Commission on Aging goals align with Emmanuel’s goals at the county level.
Reflecting on what has been accomplished so far this year the Chanhassen Commission on
Aging has completed a majority of their 2024 goals already and is working strongly to complete
the remaining goals as the year comes to an end.
VISITOR PRESENTATIONS
Amanda Bigus, Volunteer and Outreach Manager, Trellis/ Senior Linkage Line. Program
overview and outreach. Trellis/ Senior Linkage is part of an Area Agency on Aging for the
Metro area and a free resource for community seniors; this program offers many educational and
informational resources for the 60+ population in Minnesota. They partner with many senior
programs throughout the area and across the state. Their goal is to optimize the well-being of all
seniors as they age. This tool helps connect people with services; whether a senior is looking for
help with transportation, housing, or finances, Trellis/ Senior Linkage Line has the resources to
assist. They bring networks together for collaboration and could be referred to as a hub of aging
80
organizations. Trellis/ Senior Linkage Line works for the whole person as they age, not just for
their health but also for their social needs. They are unbiased in their assistance and are reachable
in person, online, and over the phone.
LeeAnn Eiden, Senior Community Services LeeAnn was able to share with Commissioners
some upcoming events that she is working on. Events include:
• Screening & Panel Discussion of SPARK (Robin Williams and his battle with Lewy
Body Dementia) held on 10/22 from 1:00 pm to 3:30 pm located at the Ridgedale
Library.
• A Zoom series for caregivers during the winter months (November, December, January,
and February) this will be hosted on the second Tuesday of each month from 10:00 am to
11:30 am.
• The Dementia Friends session will be held on 11/19 from 3:30 pm to 5:00 pm at The
Lodge in Chaska.
Emmanuel Ngabire, Carver County Office of Aging, Emmanuel expressed his appreciation of
the Chanhassen Commission on Aging’s involvement and engagement during the meeting he
hosted on 09/06/2024 and looks forward to seeing what is to come for our commission.
Linnea Fonnest, Chanhassen Library, Senior programming will be ramping up for this fall,
kicking off with a fall Book Sale next week which is a huge fundraiser for the Chanhassen
Library. Also highlighting the first-ever Craft Swap on 10/26, donations will be taken for the two
weeks leading up to this event.
Mary Blazanin, Senior Center Update, The City of Chanhassen has a new Communications
Manager, Patrick Gavin, who will be asked to meet with the COA communications committee to
discuss future projects with publicity and articles. The city has also asked the Commission on
Aging to begin the conversation on rebranding the Senior Center now, so they are prepared when
entering their new space next year. The goal is to rewrite how they talk and think about aging
services, removing the word senior completely but continuing to uphold the same goals and
objectives. Mary will not attend the October meeting; Kara Cassidy will moderate the meeting.
Upcoming volunteer needs for the Senior Center include October 24th - Octoberfest 10:30 am,
setup – 11:30 am serving, and clean up help needed; Veterans and Friends Pancake Breakfast
November 8th – 9:00 am mealtime– 10-11:00 am Speaker; Sponsored by American Legion, no
volunteer help necessarily needed, but Commissioners are encouraged to attend to support our
local veterans, friends and families; December 13th – Holiday Party 10:00 am set up, 11:30 am -
serving, and clean up help needed.
DISCUSSION
Individual COA Committee Updates: Bridging, Communications, Other (as needed)
The Bridging Committee is looking to add additional students, they have posters made up that
Mary will be adding to a bulletin board at the Rec Center in hopes of spreading the word. The
high school seniors who graduated from the program have all three reached out to the Bridging
Committee wanting to keep in touch.
The Communications Committee and Commissioner Lunde were excited as the Carver County
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Local News prepares to launch digitally; the anticipated date is October 1st. It will hopefully
grow over time but, according to Commissioner Lunde, they will start with digital candidate
information for the voters this year. Mary’s articles have also been published in the Chanhassen
Magazine recently. Commissioner Bhakti is ready to get back to work with the new City
Communications Director to get the Senior Center web page launched as was planned before Ari
left. Commissioner Mason is interested in helping create a senior resources booklet which would
provide helpful contact information for Chanhassen older residents, similar to one being given
out by another area town.
ADJOURNMENT: Commissioner Camarata made a motion to adjourn. Commissioner Mobley
seconded the motion. All members voted in favor; the motion was carried and the meeting
adjourned.
The meeting was adjourned at 11:36 am
Minutes prepared by Kate Vogt, Administrative Support Specialist.
Minutes submitted by Mary Blazanin, Senior Center Coordinator.
82
City Council Item
November 18, 2024
Item Receive Planning Commission Minutes dated September 17, 2024
File No.Item No: D.3
Agenda Section CONSENT AGENDA
Prepared By Amy Weidman, Senior Admin Support Specialist
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council receives the Planning Commission minutes dated September 17,
2024."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
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Planning Commission minutes dated September 17, 2024
84
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
MINUTES
SEPTEMBER 17, 2024
CALL TO ORDER:
Chairman Noyes called the meeting to order at 6:00 p.m.
MEMBERS PRESENT: Chair Eric Noyes, Perry Schwartz, Edward Goff, Katie Trevena,
Jeremy Rosengren.
MEMBERS ABSENT: Steve Jobe, Ryan Soller.
STAFF PRESENT: Rachel Arsenault, Associate Planner; Rachel Jeske, Planner; Eric Maass,
Community Development Director; Kory Hanson, Sergeant.
PUBLIC PRESENT:
John Sonnek Charles Cudd Company
Rodney Provart Hope House
Richard Coffey 180 Degrees
John Roers 7451 Beacon Court
Jason Christensen 3331 West 78th Street
Lisa Roers 7451 Beacon Court
Larry Ruby 7561 Beacon Court
Debby Ruby 7561 Beacon Court
Haley Ness 7591 Beacon Court
Derek Schluender 7521 Beacon Court
Ryan Stinson 3360 West 78th Street
Suchitra Sriram 7581 Beacon Court
REORDER AGENDA:
Eric Maass, Community Development Director, requested that the Planning Commission prior to
adopting the agenda, amend the agenda such that Planning Case #24-09 would be considered
first under Public Hearings. The Planning Commission amended the agenda as proposed prior to
its adoption.
PUBLIC HEARINGS:
1. CONSIDER A CONDITIONAL USE PERMIT FOR A CONTRACTING YARD AT
1591 PARK ROAD (PLANNING CASE #24-09)
Rachel Arsenault, Associate Planner, reviewed the history of the site and summarized the
proposed site plan. She stated that the request was in line with the zoning overview. She
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2
reviewed the conditional use permit conditions required by the applicants, including the need to
work with the water resource department.
Commissioner Schwartz asked why they would approve the request if the property owner had
not addressed the city’s concerns about the disrepair.
Ms. Arsenault responded that the applicant was remedying the situation on the property to come
into compliance.
Commissioner Schwartz asked if the staff was concerned about the length of time that had
passed with disrepair.
Mr. Maass explained the history of the property and said that the property owner was taking
steps to come into compliance. The conditional use permit is the next step to gaining compliance
with the City Code.
Chairman Noyes opened the public hearing. There were no public comments.
Chairman Noyes closed the public hearing.
Commissioner Goff moved, Commissioner Rosengren seconded that the Chanhassen
Planning Commission recommends the City Council approve the proposed contracting
yard conditional use permit at 1591 Park Road. All voted in favor and the motion carried
unanimously with a vote of 5 to 0.
2. CONSIDER PRELIMINARY PLAT FOR APPROVAL FOR AVIENDA
TOWNHOMES ADDITION (PLANNING CASE 24-17)
Eric Maass, Community Development Director, gave a summary of the staff report, noting the
changes from the 2021 Plat to the 2024 Plat, including the lot depth increase and the mechanical
building code section 401.4 requirement.
Commissioner Schwartz asked a question about lots eight, nine, ten, and eleven. He asked if
those lots complied and were five feet in the front and five feet in the back.
Mr. Maass answered that the lots would conform and there would be ten feet from the building
edge to the property line.
Commissioner Trevena asked about how this situation came about.
Mr. Maass stated that the building department noted them in their plan review process.
John Sonnek, Vice President of Construction at Charles Cudd Company, explained the size of
the outlot changed to address the problem. The line was moved approximately six feet in the
backyard and approximately five feet in the front yard. He said that it would be better for the
clients to not have the vents on the roof.
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3
Commissioner Schwartz asked about overflow parking and snow storage when the development
was settled.
Mr. Sonnek said that the snow could be moved to be stored in the stormwater storage area, where
it could melt.
Commissioner Schwartz clarified that there were no changes to the buildings, but the lot sizes.
Mr. Sonnek stated that the vent used to go out the side but will now go out the back. Since the
soffit was five feet from the property line, they had to adjust the property line size.
Chairman Noyes opened the public hearing. There were no public comments.
Chairman Noyes closed the public hearing.
Commissioner Trevena noted an incorrect date in the finding of facts and decision.
Commissioner Trevena moved, Commissioner Schwartz seconded that the Chanhassen
Planning Commission recommend the City Council approval of the Avienda Townhomes
Addition preliminary plat prepared by Landform dated August 23, 2024, subject to the
conditions within the staff report and adopt the findings of fact and recommendation. All
voted in favor and the motion carried unanimously with a vote of 5 to 0.
3. HOPE HOUSE CONDITIONAL USE PERMIT AND SITE PLAN REVIEW
(PLANNING CASE #24-16)
Eric Maass, Community Development Director, reviewed the timeline of the project and noted
that the recommendation would be considered at the City Council on October 14. He provided an
overview of the existing conditions and explained the proposed site plan and landscaping plan.
He summarized the Group Home conditional use permit and site plan, noting the City Code
requirements. He explained the staff recommendations for the conditional use permit.
Chairman Schwartz asked about the use of the existing facility and how many residents could be
on the property.
Mr. Maass stated that the applicant would build the addition but did not know the long-term use
of the existing home. The maximum number of residents if the CUP was approved would be
eight on the property.
Commissioner Schwartz referred to a letter submitted by a resident. He asked if it was within the
staff's purview to consider the discrepancies between the email and the applicant’s comments. He
stated there were disturbing statements in the email.
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Planning Commission Minutes – September 17, 2024
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Mr. Maass responded that the city’s purview is whether the conditional use permit request
adheres to City Code. He stated that the property owner and applicant must agree to submit
truthful and honest information.
Commissioner Rosengren asked what was in the scope of the review.
Mr. Maass stated that the conditional use permit could be revoked if the operator did not adhere
to the conditions. He provided an example of what would cause the revocation of the conditional
use permit.
Commissioner Rosengren clarified that the annual review could not determine incidents that had
occurred. It was solely limited to the conditional use permit.
Commissioner Schwartz stated that the number of residence would be reduced by two to bring
the resident count to six if the conditional use permit was revoked.
Chairman Noyes reviewed the purpose of the Planning Commission.
Commissioner Schwartz voiced concerns about the allegations and commented that it was
difficult to focus on the zoning with the ongoing issues.
Chairman Noyes responded that the Planning Commission is a recommending body to the City
Council and noted the need to focus on the assigned task.
Commissioner Rosengren asked if it was within the purview to include a provision to make sure
that the City Council reviews the public concerns.
Chairman Noyes stated that the discussion was documented in minutes and would be presented
to the City Council. He said that they can add things to the conditional use permit.
Chairman Noyes said that the City Council would receive the minutes and the written comments
received from residents. He stated that the city could add conditions to a conditional use permit,
but they need to be related to the use requested.
Commissioner Schwartz stated that some residents would share their concerns about why it was
not a good idea.
Chairman Noyes said that the Planning Commission needs to hear the public’s opinions, but they
need to understand the focus of the Planning Commission. He said that the City Council would
look at the project at a larger scope, but the Planning Commission would need to look at the
zoning ordinance.
Commissioner Schwartz asked about the street address of the location since it had an Excelsior
address but was within Chanhassen.
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Rodney Provart, Executive Director for Hope House, introduced himself and explained the
purpose of the additional two rooms.
Commissioner Rosengren asked about the nine rooms and asked if one would always be empty.
Mr. Provart clarified that they were licensed for eight residents, so one room would be empty.
Commissioner Schwartz asked what was being done with the empty rooms in the other house.
Mr. Provart answered that they would evaluate what other social services might be appropriate
for the region with those rooms.
Commissioner Schwartz questioned the purpose of the flex rooms when Hope House is an
overnight shelter.
Mr. Provart explained that individuals can stay for up to ninety days.
Commissioner Schwartz asked what the residents would be doing during the day.
Mr. Provart answered that the residents would be going to school.
Commissioner Schwartz asked if the shelter was serving only residents from Carver County.
Richard Coffey, from 180 Degrees, responded that most of the residents were from Carver
County.
Commissioner Goff asked about how Open Hands Foundation, Hope House, and 180 Degrees
interacted.
Mr. Provart summarized the history of the opening of Hope House and the partnership
established with 180 Degrees and Westwood Community Church.
Commissioner Schwartz stated that the teens were troubled. He asked about the precautions to
ensure the safety of residents, staff, and neighbors.
Mr. Coffey responded that the teenagers might also just be homeless. He explained the intake
process for the teenagers and the 24-hour staffing model.
Commissioner Schwartz asked about the policies in place if an incident occurred.
Mr. Coffey responded that there was a 24-hour crisis team. They can also call 911. The team
goes through training to understand how to de-escalate a situation.
Commissioner Trevena asked about the statement to double the capacity of beds.
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Mr. Provart answered that it was a wording error. He explained they made a modification since
the initial application and would now only be seeking approval for a capacity of eight persons.
Commissioner Schwartz discussed the email from a neighbor about the differences between the
stated purpose and the reality. Commissioner Schwartz read the statement from the neighbors.
Mr. Provart responded that the intent was eight, which is also limited by state licensing.
Commissioner Schwartz read a statement from a neighbor that stated teens from various counties
had stayed at Hope House. He commented that some residents were on probation, including
individuals wearing ankle monitors.
Mr. Coffey stated that they operate shelters across the state. There are some situations where a
teen from another county might be placed in a different county. This is dependent on the needs of
teenagers and available openings. He stated the goal is to not have youth who are violent in the
shelter. He did not know of a case with a youth on probation in the shelter. He stated that they do
not take violent youth through their vetting process.
Commissioner Trevena asked if the condition for the conditional use permit stated that it had to
serve youth from Carver County.
Mr. Maass responded that it was not a condition. He said that it is not uncommon for a proposal
to evolve as staff considers comments.
Mr. Coffey commented that their homes could only serve up to eight youths.
Chairman Noyes stated that an individual from Carver County Sherrif Department could answer
questions regarding safety.
Sergeant Hanson from the Carver County Sherrif Department introduced himself. He read the
numbers from the previous years, noting that there were eighteen calls for service and two calls
were criminal in nature.
Commissioner Schwartz asked if some of the teens were wearing ankle monitors.
Sergeant Hanson noted that two calls were criminal in nature.
Chairman Noyes requested a general example of other calls for service.
Sergeant Hanson stated that other calls could be mental health, staff assistance, or different
criminal in nature calls.
Chairman Noyes asked how the calls to Hope House compared with calls to other group homes.
Sergeant Hanson did not have this information.
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Mr. Maass reviewed the public safety calls since October 6, 2023 and a snapshot of the general
vicinity to show what occurred in the neighborhood in the last thirty-one days.
Chairman Noyes opened the public hearing.
John Roers, 7451 Beacon Court, stated that there were twelve criteria for the conditional use
permit and seven of the twelve requirements were not met. He said that Hope House
detrimentally impacted the neighborhood. He reviewed the different ways he thought the criteria
were not met.
Jason Christensen, 3331 West 78th Street, reviewed how an incident impacted his family and
himself. He stated that the incident brought anxiety, questions, and concerns. He noted an uptick
in police vehicles in 2022, and that the house brought safety concerns. He said it applied to rules
number one, four, and six of the conditional use permit. He noted that there were seven runaways
from the house.
Lisa Roers, 7451 Beacon Court, restated that seven of the conditional use permit factors were
failing. He noted that Westwood seemed to see the positive side of the occasion and did not
communicate about the worst-case scenario. She stated that many of the residents had probation
officers and no neighbors received a letter about the project. She commented that the residents
were criminals and were leaving their facility. She voiced concerns about building a facility for
only two more beds, about communication with Westwood Church, and about home assessment
values in neighborhoods with a group home.
Chairman Noyes requested that the communication timeline be displayed. He asked about the
timing of the communication and if it was typical to the city’s standards.
Mr. Maass stated that the City Code does not require a neighborhood meeting but does
encourage a neighborhood meeting to gather feedback and to work with neighbors.
Chairman Noyes asked about the postcards and if they were reminders for the public hearing at
the Planning Commission.
Mr. Maass confirmed this information.
Larry Ruby, 7561 Beacon Court, is a member of the Arbors Homeowners Association. He
commented that he thought the conditional use permit should be denied. He provided a
background of requirements for the Arbors Homeowners Association and stated that they r equire
architectural design standards. He said that the design is commercial rather than residential,
which is not compatible with the design of the nearby single-family residential homes. He
commented that the police presence is unsettling. He questioned how they would be able to
operate a larger facility.
Debby Ruby, 7561 Beacon Court, voiced agreement with what had previously been shared. She
expanded on the 911 calls to the sheriff. She stated that she found 21 calls to the sheriff. She
reviewed the types of calls, including a threat to kill everyone, juveniles on probation, juveniles
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Planning Commission Minutes – September 17, 2024
8
with ankle monitors, and juveniles who could be violent. She stated that the number of residents
was showing as eight and asked about the process for Hope House to increase residential
capacity since they had bedroom space. She asked what it would take for 180 Degrees to be
licensed for a larger group of residents or if Hope House could utilize a different group to
increase its residential facility. She voiced confusion about the cost of the renovations to only
add two more beds.
Haley Ness, 7591 Beacon Court, stated that she felt her family’s sense of security was being
jeopardized with the expansion of the Hope House.
Derek Schluender, 7521 Beacon Court, said that the Department of Human Services completes
an audit of the facility every year. He reviewed the repeated violation of the Hope House. The
violation was associated with training and onboarding promptly. He encouraged the Planning
Commission to not pass the conditional use permit.
Ryan Stinson, 3360 West 78th Street, voiced the importance of understanding the safety
associated with the Hope House since it has a high probability of impacting the safety around it.
Suchitra Sriram,7581 Beacon Court, voiced concerns about the safety in the neighborhood and
how it impacted the perception of safety for her mother.
Chairman Noyes closed the public hearing.
Commissioner Schwartz asked if the conditional use permit items referenced by the residents
were applicable in the annual review.
Mr. Maass responded that the conditional use permit would be applicable with the annual review
if it was in the City Code. He commented that the annual review does not require an action on
behalf of the city.
Commissioner Schwartz asked if any of the concerns raised by the residents were a part of the
City Code.
Mr. Maass reviewed the conditional use standards and the process followed by the city when
considering the conditional use permit application. He stated that the original request was for
sixteen beds and considered if there was capacity for these beds. This request was dropped to
eight beds.
Commissioner Schwartz asked if the concerns raised by the residents applied to the City Code
concerning the existing facility.
Mr. Maass stated that the existing facility is licensed by the state.
Commissioner Schwartz asked if there was anything in the City Code that impacted the proposal.
Mr. Maass said the existing property, with a capacity up to six persons, is a permitted use.
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Chairman Noyes stated that the residents expressed concerns about crime that could happen in
the future. He commented that there were many calls within the operation of the business. He
said that if the Planning Commission does not approve this site plan r eview, the Hope House can
still operate in the current condition.
Commissioner Schwartz said that the city cannot do anything about the alleged safety concerns,
but if the city approves the conditional use permit and the alleged safety concerns continue, the
city can take action in the annual review.
Mr. Maass responded that the requirement for a group home over six people requires an annual
public hearing. If there is a violation of a conditional use permit, the city does not need to wait
for the annual review to consider revocation of a conditional use permit, if issued.
Commissioner Schwartz stated that the neighbors would have more power if the conditional use
permit was reviewed.
Mr. Maass answered that the city could call for a revocation of the conditional use permit if the
city had evidence of a violation of one of its conditions of approval. This would not revoke the
permitted use. He stated that the group home would lose the ability to have eight individuals
reside in the group home but could still have six individuals.
Commissioner Goff said there are state records of the individuals in the home. He said that no
one received the mailers since the radius is one-quarter of a mile.
Mr. Maass responded that the city mailer was sent to the respective neighborhoods, even if it was
more than one-quarter of a mile. He reviewed the general issuance standards and the conditional
imposable on permits that the staff analyzes when an application is received.
Chairman Noyes clarified that the site improvements would need to meet the standards, not the
business of itself.
Commissioner Schwartz clarified it was the facility that would need to meet the standards, not
the use of the facility that would need to meet the standards.
Commissioner Trevena asked about the zoning areas and how the proposed building did not meet
the neighborhood aesthetics.
Mr. Maass clarified that the Hope House was zoned rural residential. He said that the city does
not have architectural standards for this zoning district, but staff reviewed the proposed
elevations, and they are consistent with what to expect for a rural residential building. He said
that the proposed construction material would match residential construction.
Commissioner Rosengren said that on the surface of the application, it seems like it would help
the teenagers better than the current facility. He stated that it seemed difficult to not approve this,
as it meets the guidelines of the use of the property and what is in the scope of the Planning
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Commission. He encouraged sending a statement to the City Council to encourage more
communication between the neighborhood and the organizations that manage the Hope House.
Chairman Noyes clarified that the business does not need to meet the conditional use permit, but
the site plan needs to meet the conditional use permit.
Commissioner Goff said that there was no clear communication. He asked if there was a way to
increase communication between the business and residents to improve relations and alleviate
concerns.
Chairman Noyes stated if they table the request, it does not change the Planning Commission’s
abilities. He said that whether they recommend to approve or deny the request, Hope House will
still operate there.
Commissioner Schwartz said that the residents’ comments were on the record and that the City
Council would see the comments.
Chairman Noyes responded that the City Council meeting is on October 14 and the City Council
has a larger purview.
Mr. Maass reminded the Planning Commission that the city must act on a land-use application
within 120 days.
Commissioner Schwartz said that the site plan meets the conditional use standards.
Commissioner Schwartz moved, Commissioner Rosengren seconded that the Chanhassen
Planning Commission recommend the City Council approve the conditional use permit
with the conditions as presented and the site plan for the construction of a group home
with a capacity up to 8 persons located at 3010 W 78th Street, Excelsior, MN, and adopt the
findings of fact and decision. All voted in favor, and the motion carried unanimously with a
vote of 5 to 0.
APPROVAL OF MINUTES:
1. APPROVAL OF PLANNING COMMISSION MINUTES DATED SEPTEMBER 3,
2024
Commissioner Goff moved, Commissioner Trevena seconded to approve the Chanhassen
Planning Commission summary minutes dated September 3, 2024 as presented. All voted
in favor, and the motion carried unanimously with a vote of 5 to 0.
CITY COUNCIL ACTION UPDATE:
Eric Maass, Community Development Director, noted that the meeting on October 1 would
likely be canceled.
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Commissioner Schwartz requested information about the Civic Campus project.
Mr. Maass responded that the foundation work and the elevator shaft work was nearly complete.
He stated that the city secured a grant to help with the costs of solar panels.
Chairman Noyes asked if there was an analysis completed about how much money the city
would save by utilizing solar.
Mr. Maass stated that he would look into this and would report back.
ADJOURNMENT:
Commissioner Schwartz moved, Commissioner Trevena seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning
Commission meeting was adjourned at 8:11 p.m.
Submitted by Eric Maass
Community Development Director
95
Additional Public Comments Received
24-16
96
Ryan Stinson
3360 W 78th Street
The Arbors Development
Excelsior,MN 55331
9.16.24
Mayor:Elise Ryan -eryan@chanhassenmn.gov
City Council Members:
Mark Von Oven -mvonoven@chanhassenmn.gov
Jerry McDonald -jmcdonald@chanhassenmn.gov
Haley Schubert -hschubert@chanhassenmn.gov
Josh Kimber -jkimber@chanhassenmn.gov
Chanhassen City Hall
7700 Market Blvd
Chanhassen,MN 55317
Dear Mayor Ryan and Members of the City Council,
I write to you today as a deeply concerned resident of the Arbors development.Over the past
year,our neighborhood was the site of an alarming and violent incident at the Hope House
(Westwood Church)less than three months ago.That evening,as many of us returned home,
we were greeted not by the peace and security we expect in Chanhassen,but by the sight of
over 10 police cars and a SWAT team armed with assault rifles.This event and lack of response
from Westwood church has left us questioning the safety of our neighborhood.Further infringing
on this concern is the proposed development of the Hope House (Westwood Church)expanding
from 4 beds to 16 beds in our backyards.
This development undoubtedly will lead to an escalating pattern of violence with a profound
impact on our community.The sense of security that drew us to this neighborhood has been
shattered with the lack of response regarding the incident as well as the shogun deceptive
neighborhood meeting we had with Westwood last week.
We understand that shelters for troubled adolescents provide necessary services,but when
those services come at the cost of our safety,it becomes an issue that can no longer be
ignored.
I implore you to take immediate action on stopping this development and focus on the issues
impacting our neighborhood.The Hope House needs to focus on improving the operations of
their existing facility to ensure the safety and security of our neighborhood,not building a new
facility that will compound the threat to our families.Whether it’s through enhanced security
measures,stricter oversight of local facilities,or more frequent communication between law
enforcement and the community,something must be done before another violent incident
occurs.Our neighborhood is on edge,and without decisive intervention,I fear it’s only a matter
of time before these issues escalate further.
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The residents of Arbors deserve to live without fear for our safety or the safety of our children.
We need reassurance from our city leaders that our concerns are not falling on deaf ears.I
respectfully ask that the Council and Mayor prioritize the security of the Arbors homeowners and
address the ongoing threats that have unsettled our once-peaceful community.
Thank you for your time and consideration.We eagerly await your response and,more
importantly,decisive action.
Sincerely,
Ryan Stinson
Resident of Arbors Development
98
From: The Wang-Mathur Family
Sent: Tuesday, September 17, 2024 3:10:44 PM
To: Ryan, Elise <eryan@chanhassenmn.gov>; DL City Council <Council@chanhassenmn.gov>;
Jeske, Rachel <rjeske@chanhassenmn.gov>
Subject: Comments for Sept 17th Chanhassen Planning Commission Meeting Case No. 2024-16
(CUP for Hope House Expansion)
Dear Mayor Ryan, Chanhassen City Council, and Chanhassen Planning Commission Members,
As residents of the Arbors community, we are writing to strongly oppose the approval of Conditional
Use Permit (CUP) 2024-16 applied for by the Open Hands Foundation (OHF) to be implemented
near the Westwood Church area for the Hope House expansion. Our reasons are based on the
materials submitted to the City for approval, the history of the existing Hope House, and
inconsistencies in the information provided by the OHF at the informational meeting held at
Westwood Church on September 10, 2024. Since we are unable to attend tonight's Planning
Commission Meeting in person due to travel and scheduling conflict with a school event, we are
submitting our written comments here for the meeting tonight.
We were one of the earliest residents of the Arbors community, moving here in 2010 before most of
the homes were constructed. We decided to settle and raise our family here because of the
walkability of the neighborhood for our kids and our aging parents, and for its close proximity to the
Minnetonka School district. When Hope House opened eight years ago, we along with many
neighbors had concerns over how little communication was provided by Westwood Church and
OHF regarding the use of 3010 W 78th St for use as a teen shelter. We had zero information on the
effectiveness of the intake process for accepting teens in crisis, nor the controls in place for the
safety of the neighbors and Hope House's residents and staff. Nevertheless, we were sympathetic
to its cause to provide shelter to teenagers in need and adopted a wait-and-see attitude about the
impact Hope House had in our area. However, our current feelings about Hope House have
changed, and particularly due to recent disturbing incidents and learning about OHF's plan for
expansion of Hope House. We are struggling to have enough trust in OHF and the level of
transparency with which it operates.
According to the Hope House Senior Program Manager (Mr. CJ Hallman) at the Sept 10th
informational meeting, there have been at least four "Level-1" critical incidents reported on the
premises, with the last one in June 2024 which required numerous police vehicles and police
officers with SWAT team capabilities to diffuse. This was extremely disturbing to us and others as
our feelings of safety and security we had for our neighborhood have diminished significantly. We
used to encourage our elderly parents to take their walks all the way from our home to Highway 41
along W 78th St., and our children also took walks or rode bikes using the same route. Following the
June incident, we have warned our elderly parents and our teenage children to completely avoid the
area near Hope House out of concern for their safety. We have also become more vigilant when
driving past Hope House and keeping a closer eye on our surroundings when we walk outside of our
home.
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At no time did OHF reach out to the neighbors after what happened in June 2024 or attempt to allay
any concerns we may have regarding the critical incidents involving so much law enforcement
presence in our neighborhood. We believe that it acted in bad faith by not being forthright about the
happenings in June and excluding neighbors in the impact study when they applied for the CUP for
its expansion. In the Sept 10 meeting to the neighbors, OHF stated that their intent is to only house
8 residents, 1 per bedroom. However, their “Signed Application Hope House CUP” document states
twice on page 3 that their intent is to double the number of teenagers served and that this is a
foundational premise of the expansion in applying for this CUP. This is a discrepancy that cannot be
easily overlooked. In addition, OHF representatives informed us during the meeting that all the
teens served by Hope House were from Carver County. They also emphasized that they would not
take in any teens who have criminal records of violence. However, a 10-month police report
summary from Oct 2023 to Aug 2024 indicates that teens from various counties have been staying
at Hope House, contrary to what OHF representatives have said. Furthermore, there were teens
who were on probation, some wearing ankle monitors, and even a few who have made threats
against staff and other residents--with the most serious one involving physical altercation with a
knife in the June 2024 incident. Given all this eye-opening information that was not provided by OHF
and Hope House representatives, it is difficult for us to trust that OHF will stick to their stated
intention of only increasing the number of teens served to 8 as they had claimed in the meeting with
the Arbors neighbors. Finally, we have serious concerns about Hope House's intake process for
accepting at-risk teens as they have not been able to reliably keep their residents and staff safe.
When asked by one of our neighbors what new processes have been put in place to mitigate the
likelihood of another incident like the one in June from happening, the OHF and Hope House
representatives were not able to answer this question clearly or satisfactorily.
In our estimation, allowing the expansion of Hope House would have the following consequences:
• When the number of residents increases from 6 to 16, with all things equal, combinatorial
math would suggest that the probability of domestic conflict between any two teenagers
would increase by a factor of 8, while the probability of risk to the community would linearly
increase by over a factor of 2.6.
• Since the previous Hope House structure will be renovated with flexible bedrooms/office
and still be operational after the new structure is built, we are also concerned that the
number of teenagers served could even exceed 16 at the discretion of OHF if they apply for
new operating license with DHS since they have the physical capacities to room more teens
(given the data provided by OHF about the number of teens served versus that they have to
turn away, they have been under pressure to increase the number of teens they want to
serve). Furthermore, it is hard to believe that they are willing to spend around 3.5 million
dollars on this project just to ultimately increase the number of beds by 2, for a total of 8, as
they earnestly told us at the Sept 10th neighbors meeting. Allowing the construction of a 8-
bedroom structure is an enabler to significant capacity increase in the future. This increase
will not require any public hearings. Therefore, the denial of the CUP is the Arbors residents’
last opportunity to oppose this development.
100
• Numerous real estate experts agree that property values are demonstrably reduced near
teenage crisis centers. Buyers would not be considering this neighborhood if they were
looking for a new home in this area and found out that there is a sizable teen crisis shelter a
short walk from the neighborhood, especially if walkability is important to them. We expect
our property values will be negatively impacted by the expansion of Hope House.
We believe that these teenagers in crisis do require support resources in order to help them stay
safe and protect them from the dangers of being homeless. We would ask the City to explore for
better solutions, perhaps with Carver County and other surrounding counties, to provide safety and
shelter to at-risk teens than allowing the expansion of a youth shelter that hasn't instilled much
confidence and trust in a low-density residential neighborhood, potentially putting local residents
at risk. Given our experience living in the Arbors for the last 14 years, the approval of this CUP to
expand Hope House will have a significantly negative impact on the sense of safety and wellbeing
of our neighborhood, and potentially depreciate property values in the area. Therefore, we ask the
Chanhassion Planning Commission, the City Council and the Mayor to reject this CUP and not
allow this project to proceed.
Thank you,
Priyadarshee D. Mathur and Ting-Hsien Wang
7531 Beacon Ct
Excelsior, MN 55331
101
From: Kristi Langemo
Sent: Monday, September 16, 2024 9:50:46 PM
To: DL City Council <Council@chanhassenmn.gov>
Cc: Ryan, Elise <eryan@chanhassenmn.gov>
Subject: Hope House Concern
To our Esteemed Mayor and City Council Members,
My family lives at 7571 Beacon Ct, directly behind and overlooking Westwood church and the Hope
House. After learning of the expansion plans and reviewing the lengthy crime report from the past
10 months I am extremely concerned about the expansion potential. We have two teenage
daughters and we often see police lights at the house. After reviewing the plan details, our family is
nervous about the Hope House doubling its capacity in such close proximity of our house. Even
with a small current size, the amount of activity that has required law enforcement is startling.
I am unable to attend the meeting tomorrow night, so I send this email outlining me concerns and in
solidarity of those Arbors residents who will be in attendance tomorrow. I want to thank you in
advance for doing your diligence to make certain this expansion is in the best interest of our city and
our neighborhood.
Kristi Langemo
102
City Council Item
November 18, 2024
Item Receive Park and Recreation Commission Minutes dated September 24, 2024
File No.Item No: D.4
Agenda Section CONSENT AGENDA
Prepared By Kate Vogt, Admin Support Specialist
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council receives the Park and Recreation Commission minutes dated
September 24, 2024."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
ATTACHMENTS
103
Park and Recreation Commission Minutes dated September 24, 2024
104
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
MINUTES
SEPTEMBER 24, 2024
Chair Peck called the meeting to order at 6:10 p.m.
MEMBERS PRESENT: Jim Peck, Chair; Dan Eidsmo; Rob Swanson; Scott Pharis; Kristin
Fulkerson; Michael Leisen; Sean Morgan; Clara Christenson, youth.
MEMBERS ABSENT: Michael Leisen; Aayan Shrestha, youth.
STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Adam Beers, Park
Superintendent; Luke Kegley, Recreation Supervisor; Jodi Sarles, Rec Center Manager; Mary
Blazanin, Senior Center Coordinator.
PUBLIC PRESENT: None.
APPROVAL OF AGENDA: Commissioner Fulkerson moved, Commissioner Eidsmo
seconded to approve the agenda as presented. All voted in favor and the motion carried
unanimously with a vote of 7 to 0.
PUBLIC ANNOUNCEMENTS: None.
VISITOR PRESENTATIONS:
1. Chanhassen Farmers Market Presentation
Holly Bustle presented an overview of the Chanhassen Farmers Market.
APPROVAL OF MINUTES:
1. Approve Park & Recreation Minutes dated August 27, 2024
Commissioner Pharis moved, Commissioner Swanson seconded to approve the minutes of
the Park and Recreation Commission meeting dated August 27, 2024 as presented. All
voted in favor and the motion carried unanimously with a vote of 7 to 0.
GENERAL BUSINESS:
1. 2024-2025 Ice Skating Rink Location Recommendations
105
Park and Recreation Commission Minutes – September 24, 2024
2
Luke Kegley, Recreation Supervisor, reviewed the 2024-2025 skating season and recommended
flooding 11 ice rinks at six locations. He summarized the skating locations and the warming
house hours. He explained the expenses associated with the skating rink maintenance, wages,
and warming house rentals.
Commissioner Fulkerson moved, Commissioner Eidsmo seconded to approve the Park and
Recreation Commission Staff’s recommendation to the City Council to approve the
following ice-skating rink locations and warming house hours be maintained for the 2024-
2025 season. All voted in favor and the motion carried unanimously with a vote of 7 to 0.
2. Pickleball Court Location Discussion
Jerry Ruegemer, Park and Recreation Director, explained the requests that the Park and
Recreation Department received to convert tennis courts to pickleball courts. He discussed the
advantages and disadvantages of converting tennis courts to pickleball courts. He reviewed the
current pickleball court and tennis court locations. He showed a video to demonstrate the noise
associated with pickleball and explained the potential noise complaints of placing pickleball
courts in a neighborhood. He commented that lawsuits about pickleball noise complaints do
exist.
Commissioner Eidsmo asked if there were regulations in Chanhassen related to the decibels of
noise.
Mr. Ruegemer answered that pickleball was recognized around 70 decibels. He stated that the
sound of pickleball is annoying to residents.
Commissioner Fulkerson stated that she lives two blocks from the Roundhouse pickleball courts
and commented that they hear noise from the courts all day during the summer.
Mr. Ruegemer suggested locating pickleball courts in community parks or at the recreation
center to accommodate parking for pickleball games and to provide distance from residents to
reduce concerns with the noise.
Commissioner Pharis asked how much it cost to convert a tennis court to a pickleball court and
how much it cost to put a pickleball court in from scratch.
Adam Beers, Park Superintendent, answered that it cost around $1500 to convert a tennis court
to a pickleball court. He commented that half of the pickleball population would complain about
the height difference between a tennis net and a pickleball net.
Mr. Ruegemer commented that to create four pickleball courts from scratch would be between
$200,000 to $250,000.
106
Park and Recreation Commission Minutes – September 24, 2024
3
Mr. Beers stated that adding fencing, lights, and painting would be more than $200,000.
Chair Peck asked about how many individuals played tennis and how many individuals played
pickleball.
Mr. Ruegemer answered that he did not know the exact number, but that pickleball is more
popular.
Commissioner Eidsmo asked about using the hockey courts as pickleball courts.
Mr. Ruegemer responded that the conditions of the hockey courts was not suitable for a
pickleball court. A skatepark would be relocated at the location of the hockey courts.
Commissioner Morgan asked about the path of the motion and what action would occur.
Mr. Ruegemer answered that the staff was seeking a recommendation from the Park and
Recreation Commission so that the City Council could review the decision. The Park and
Recreation Department is looking for clear direction moving forward.
Commissioner Morgan questioned if there was an ideal ratio of pickleball and tennis courts.
Mr. Ruegemer responded that they could meet the ideal ratio at the community parks through the
creation of additional pickleball courts.
Commissioner Morgan asked about a policy to set an ideal standard for the distance of a
pickleball court to residents.
Mr. Ruegemer answered that it is less likely to have a noise complaint in a community park, as
many residents do not live directly near the parks.
Commissioner Fulkerson stated that Roundhouse Park did not have a lot of parking, and the
traffic had increased exponentially to access the pickleball courts. She commented that small
neighborhood parks cannot accommodate the parking of pickleball.
Commissioner Pharis asked how many pickleball courts would be at the new recreation center if
it was approved.
Mr. Ruegemer responded that there are nine proposed indoor courts.
Commissioner Morgan suggested an amendment to the last clause to state “which will reduce
noise complaints” because they cannot promise no noise complaints. He commented that there
was a typo with the word ample.
107
Park and Recreation Commission Minutes – September 24, 2024
4
Commissioner Pharis moved, Commissioner Fulkerson seconded to approve the Park and
Recreation Commission Staff’s recommendation to the City Council to approve that the
city not convert neighborhood tennis courts to pickleball courts and adopt the practice of
locating pickleball courts within Community Parks to create further distance from resident
housing, which will reduce noise complaints, and where ample parking is more available.
All voted in favor and the motion carried unanimously with a vote of 7 to 0.
REPORTS:
1. 2024 Lake Ann Park Concession & Watercraft Rental Evaluation
Luke Kegley, Recreation Supervisor, summarized the concession and boat rental services for
summer 2025. He noted the successful partnership with Grey Duck Outdoor to provide, license,
and maintain all paddleboards. He reviewed the concession stand and the partnership with Boba
Tonka Bubble Tea, noting that the digital menu boards had a technical issue, but the concession
stand sales were still successful. He provided an overview of the best-selling items at the
concession stand. He commented that the lack of lifeguards and the weather impacted the
attendance at Lake Ann.
Commissioner Eidsmo asked for more information about the lifeguard decision.
Mr. Kegley responded that Lake Ann was able to operate at a desired population.
Mr. Ruegemer stated that Chanhassen did employment campaigns to hire lifeguards but was
unsuccessful. The staff expected a dip in attendance without the lifeguards. He thought that the
numbers would increase in a few years and noted the poor weather throughout the summer. He
stated they received minimal complaints about the lack of lifeguards and received feedback
about parents better engaging with their children in the water.
Commissioner Christensen said that she worked at the Lake Ann Camp, and they were able to
adjust without lifeguards.
Mr. Ruegemer commented that they tried to find lifeguards and it is difficult to find lifeguards
across the nation.
2. Recreation Center Quarterly Update
Jodi Sarles, Rec Center Manager, stated that they had finished the summer cleaning. They
purchased new plastic chairs, which the staff can clean better after birthday parties. The rec
center also replaced a few pieces of exercise equipment, including a bike, a stair stepper, and two
ellipticals. She reviewed different activities that occurred at the rec center and noted the
successes and the attendance. She said that she hired a part-time staff member as a coordinator at
the rec center.
108
Park and Recreation Commission Minutes – September 24, 2024
5
3. Park Maintenance Quarterly Update
Adam Beers, Park Superintendent, explained how trail projects are normally determined. He said
that with the increased road construction, they were able to build additional trails at 101 North
because of the MnDOT road project. He commented that they were able to redo 101 South from
Highway 5 to Lyman with the County Road project. He reviewed additional trails that were
being fixed, including Bluff Creek Preserve, Stone Creek Park connection, Galpin Road project,
and the South Lotus Lake Park. He provided an overview of the park maintenance that crews
were completing. He recognized the importance of seasonal staff.
Commissioner Fulkerson asked if they could put up QR codes for the see, click, fix so people
can report needed maintenance.
Mr. Beers responded that they would consider this suggestion.
Commissioner Morgan asked if they were working with Shorewood to extend the Galpin Road
trail project.
Mr. Ruegemer answered that this extension had been discussed, but it had been challenging to
figure out a funding source. He stated that they would find out where the project stood with
Shorewood and provide a report.
4. Senior Center Quarterly Update
Mary Blazanin, Senior Center Coordinator, reviewed the Senior Center programs and the impact
from the summer slowdown and the relocation to the Chanhassen Recreation Center. She
explained the challenges with the bus trips, including the higher fees for attendees. They had to
cancel a few trips for a lack of enrollment. She summarized the attendance for the different
educational workshops, educational speakers, lunch and learn with Mayor Ryan, and activity
groups. She provided updates from the Commission on Aging.
COMMISSION MEMBER COMMITTEE REPORTS: None.
COMMISSION MEMBER PRESENTATIONS:
Commissioner Fulkerson presented information about the Windjammers Synchronized Skating
Program, which held a retreat at Lake Ann Park.
Commissioner Morgan presented information about electric bikes and noted different digital
messages about safety recommendations. He asked about potential positive reinforcements or
messages to encourage safety with electric bikes in a formalized manner.
Chair Peck asked if the city had any ordinances.
109
Park and Recreation Commission Minutes – September 24, 2024
6
Commissioner Fulkerson said that people are supposed to be fifteen to ride the bikes, but it was
not an ordinance.
Mr. Ruegemer reviewed potential issues with electric bikes and noted different regulations that
could be imposed.
ADMINISTRATIVE PRESENTATIONS: None.
ADJOURNMENT:
Commissioner Eidsmo moved, Commissioner Pharis seconded to adjourn the meeting. All
voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and
Recreation Commission meeting was adjourned at 7:47 p.m.
Submitted by Jerry Ruegemer
Park and Recreation Director
110
City Council Item
November 18, 2024
Item Approve Claims Paid dated November 18, 2024
File No.Item No: D.5
Agenda Section CONSENT AGENDA
Prepared By Danielle Washburn, Assistant Finance Director
Reviewed By Kelly Grinnell
SUGGESTED ACTION
"The Chanhassen City Council Approves Claims Paid dated November 18, 2024."
Motion Type Simple Majority Vote of members present
Strategic
Priority Financial Sustainability
SUMMARY
BACKGROUND
DISCUSSION
The following claims are submitted for review and approval on November 18, 2024:
Total Claims $4,108,200.22
BUDGET
RECOMMENDATION
111
ATTACHMENTS
Payment Summary
Payment Detail
112
Accounts Payable
Checks by Date - Summary
Vendor Name Check Date Void Checks Check Amount
AMBER PASS 10/23/2024
0.00 130.88
Ana Fatturi 10/23/2024
0.00 217.75
CenturyLink 10/23/2024
0.00 62.20
GENERAL MILLS, INC SITE CM4600 10/23/2024
0.00 29,705.92
Marco Inc 10/23/2024
0.00 735.00
Mary Blazanin 10/23/2024
0.00 148.22
Matt Kerr 10/23/2024
0.00 879.84
MN VALLEY ELECTRIC COOP 10/23/2024
0.00 123.11
Park Construction Co 10/23/2024
0.00 1,055,043.76
Potentia MN Solar 10/23/2024
0.00 10,479.11
XCEL ENERGY INC 10/23/2024
0.00 4,322.74
Advanced Engineering & Environmental Services, LLC 10/24/2024
0.00 3,050.00
ALERT ALL CORPORATION 10/24/2024
0.00 1,300.00
ARAMARK Refreshment Services, LLC 10/24/2024
0.00 123.28
BORDER STATES ELECTRIC SUPPLY 10/24/2024
0.00 622.97
BRAUN INTERTEC CORPORATION 10/24/2024
0.00 16,989.00
CAMPBELL KNUTSON 10/24/2024
0.00 18,871.24
DAKOTA SUPPLY GROUP 10/24/2024
0.00 1,000.95
Daniel Rademacher 10/24/2024
0.00 360.00
ECM PUBLISHERS INC 10/24/2024
0.00 141.05
FACTORY MOTOR PARTS COMPANY 10/24/2024
0.00 294.22
Ferguson Waterworks #2518 10/24/2024
0.00 50.50
Grey Duck Outdoor 10/24/2024
0.00 2,502.90
HANSEN THORP PELLINEN OLSON 10/24/2024
0.00 6,311.50
Innovative Office Solutions LLC 10/24/2024
0.00 197.34
James Company Homes Inc 10/24/2024
0.00 750.00
Juli Al-Hilwani 10/24/2024
0.00 487.50
Loch Monster Plumbing, LLC 10/24/2024
0.00 971.84
MOTOROLA Solutions, Inc 10/24/2024
0.00 20,979.36
MTI DISTRIBUTING INC 10/24/2024
0.00 322.51
NAPA AUTO & TRUCK PARTS 10/24/2024
0.00 339.32
Nuss Truck & Equipment 10/24/2024
0.00 148.64
PAUL PALMER 10/24/2024
0.00 264.24
Precision Utilities 10/24/2024
0.00 5,120.00
Reem Danial 10/24/2024
0.00 361.20
SMSC Organics Recycling Facility 10/24/2024
0.00 6,510.60
Tom Marcsisak 10/24/2024
0.00 411.04
TRAFFIC CONTROL CORPORATION 10/24/2024
0.00 340.00
Twin Cities Transport & Recovery, Inc 10/24/2024
0.00 500.00
Warning Lites of Minnesota, Inc. 10/24/2024
0.00 537.50
WATSON COMPANY 10/24/2024
0.00 585.21
ZARNOTH BRUSH WORKS INC 10/24/2024
0.00 2,352.15
CCP NI MASTER TENANT 4 LLC 10/30/2024
0.00 4,730.03
CENTURYLINK 10/30/2024
0.00 1,755.33
Page 1 of 4 113
Vendor Name Check Date Void Checks Check Amount
IUOE Local #49 10/30/2024
0.00 770.00
MN NCPERS LIFE INSURANCE 10/30/2024
0.00 144.00
MN VALLEY ELECTRIC COOP 10/30/2024
0.00 7,350.00
VERIZON WIRELESS 10/30/2024
0.00 6,591.34
XCEL ENERGY INC 10/30/2024
0.00 14,835.64
XCEL ENERGY INC 10/30/2024
0.00 22,482.33
ALEX AIR APPARATUS 2 LLC 10/31/2024
0.00 311.04
ARAMARK Refreshment Services, LLC 10/31/2024
0.00 1,338.76
Boarman Kroos Vogel Group Inc 10/31/2024
0.00 34,383.88
Boyer Ford Trucks 10/31/2024
0.00 124.95
Brian McCarthy 10/31/2024
0.00 7,300.00
C and S Management Company Inc 10/31/2024
0.00 8,654.50
Carver County 10/31/2024
0.00 38,910.00
CEMSTONE PRODUCTS CO 10/31/2024
0.00 533.50
Chappell Central Inc 10/31/2024
0.00 130,710.50
CITY OF CHASKA 10/31/2024
0.00 622.18
Collins Engineers Inc 10/31/2024
0.00 3,500.00
Colonial Life & Accident Insurance Co 10/31/2024
0.00 189.54
COMPUTER INTEGRATION TECHN. 10/31/2024
0.00 815.20
Ebert Inc 10/31/2024
0.00 16,743.75
ECM PUBLISHERS INC 10/31/2024
0.00 330.46
EMERGENCY APPARATUS MAINT. INC 10/31/2024
0.00 418.19
Ferguson Waterworks #2518 10/31/2024
0.00 50.50
GMH ASPHALT CORP 10/31/2024
0.00 72,374.76
Grazzini Brothers & Company 10/31/2024
0.00 3,610.00
HANSEN THORP PELLINEN OLSON 10/31/2024
0.00 531.00
HAWKINS CHEMICAL 10/31/2024
0.00 60.00
HOISINGTON KOEGLER GROUP 10/31/2024
0.00 1,840.00
Kelleher Construction, Inc 10/31/2024
0.00 254,794.75
KELLINGTON CONSTRUCTION 10/31/2024
0.00 10,440.50
Kendell Doors & Hardware, LLC 10/31/2024
0.00 4,625.00
KIMLEY HORN AND ASSOCIATES INC 10/31/2024
0.00 138,161.26
Kraus-Anderson Construction Company 10/31/2024
0.00 81,233.74
LAKETOWN ELECTRIC CORPORATION 10/31/2024
0.00 42,750.00
LEAGUE OF MINNESOTA CITIES 10/31/2024
0.00 150.00
LEAGUE OF MN CITIES INS TRUST 10/31/2024
0.00 5,000.00
LYMAN LUMBER 10/31/2024
0.00 545.84
Mesenbrink Construction and Engineering Inc 10/31/2024
0.00 24,244.19
Metro Garage Door Company 10/31/2024
0.00 785.00
Minnesota Roadways Co 10/31/2024
0.00 26,828.95
Minnesota Safety Council 10/31/2024
0.00 874.00
Molin Concrete Products Co, Inc. 10/31/2024
0.00 42,508.52
NAPA AUTO & TRUCK PARTS 10/31/2024
0.00 215.38
PETER & LYNN POLINGO 10/31/2024
0.00 96.78
Ramsey Excavating Company 10/31/2024
0.00 190,517.17
SEH 10/31/2024
0.00 5,095.64
Senja Inc 10/31/2024
0.00 128.00
Sophia Martin 10/31/2024
0.00 91.00
Sun Life Financial 10/31/2024
0.00 3,763.00
Top Line Steel Corporation 10/31/2024
0.00 10,925.00
UHL Company Inc 10/31/2024
0.00 362.00
Val Roder / Olivine Yoga LLC 10/31/2024
0.00 200.00
WM MUELLER & SONS INC 10/31/2024
0.00 1,315.74
Page 2 of 4 114
Vendor Name Check Date Void Checks Check Amount
Anne Jeske 11/06/2024
0.00 5,559.53
Marco Inc 11/06/2024
0.00 1,010.00
American Family Life Assurance Company of Columbus 11/07/2024
0.00 124.80
Beaudry Oil & Service Inc 11/07/2024
0.00 19,029.32
BORDER STATES ELECTRIC SUPPLY 11/07/2024
0.00 500.00
Boyer Ford Trucks 11/07/2024
0.00 59.76
Brad Willmsen 11/07/2024
0.00 500.00
Carver County 11/07/2024
0.00 1,450.00
Centerpoint Energy 11/07/2024
0.00 716.86
Cintas Corporation No. 2 11/07/2024
0.00 197.88
Cleaning Solutions Services 11/07/2024
0.00 8,147.20
COMPUTER INTEGRATION TECHN. 11/07/2024
0.00 150.00
CORE & MAIN LP 11/07/2024
0.00 9,076.02
DALCO ENTERPRISES, INC. 11/07/2024
0.00 1,514.17
David Jones 11/07/2024
0.00 125.00
DELEGARD TOOL COMPANY 11/07/2024
0.00 110.60
Dultmeier Sales LLC 11/07/2024
0.00 103.69
Duramax Holdings LLC 11/07/2024
0.00 4,605.00
Earl F Andersen Inc 11/07/2024
0.00 301.85
ECM PUBLISHERS INC 11/07/2024
0.00 68.51
EGAN COMPANY 11/07/2024
0.00 1,366.08
EMERGENCY APPARATUS MAINT. INC 11/07/2024
0.00 1,235.70
FACTORY MOTOR PARTS COMPANY 11/07/2024
0.00 222.22
FASTENAL COMPANY 11/07/2024
0.00 1,004.88
Ferguson Waterworks #2518 11/07/2024
0.00 6,540.09
GONYEA HOMES 11/07/2024
0.00 19,900.00
GRAYBAR 11/07/2024
0.00 415.68
GREEN MEADOWS INC 11/07/2024
0.00 386.92
Guard Guys, LLC 11/07/2024
0.00 111.80
Holton Electric Contractors LLC 11/07/2024
0.00 4,569.91
Hydro-Klean LLC 11/07/2024
0.00 11,067.50
Innovative Office Solutions LLC 11/07/2024
0.00 151.41
James Company Homes Inc 11/07/2024
0.00 1,500.00
JEFFERSON FIRE SAFETY INC 11/07/2024
0.00 1,955.39
K2 Electrical Services Inc 11/07/2024
0.00 687.00
Karen Jeapes 11/07/2024
0.00 403.97
KATH FUEL OIL SERVICE 11/07/2024
0.00 630.00
KENNEDY & GRAVEN, CHARTERED 11/07/2024
0.00 297.00
LAKETOWN ELECTRIC CORPORATION 11/07/2024
0.00 562.03
Macqueen Emergency Group 11/07/2024
0.00 4,120.00
MACQUEEN EQUIPMENT 11/07/2024
0.00 894.08
METRO CONCRETE RAISING 11/07/2024
0.00 2,800.00
Minnesota UC Fund 11/07/2024
0.00 1,450.00
Minuteman Press 11/07/2024
0.00 55.00
MOR Golf and Utiliity Inc 11/07/2024
0.00 560.00
NAPA AUTO & TRUCK PARTS 11/07/2024
0.00 26.50
Natural Shore Technologies, Inc. 11/07/2024
0.00 10,793.00
NORBLOM PLUMBING CO 11/07/2024
0.00 2.50
North American Safety, Inc. 11/07/2024
0.00 159.88
NORTHWEST ASPHALT INC 11/07/2024
0.00 72,868.81
NORTHWESTERN POWER EQUIP CO 11/07/2024
0.00 6,166.50
O'Reilly Automotive Inc 11/07/2024
0.00 125.18
POMP'S TIRE SERVICE INC 11/07/2024
0.00 297.59
Page 3 of 4 115
Vendor Name Check Date Void Checks Check Amount
PRECISE MRM LLC 11/07/2024
0.00 294.00
Ready Watt Electric 11/07/2024
0.00 7,160.00
SM HENTGES & SONS 11/07/2024
0.00 1,429,130.68
SOUTHWEST CORRIDOR TRANS COAL 11/07/2024
0.00 3,500.00
SUBURBAN CHEVROLET 11/07/2024
0.00 5.64
TimeSaver Off Site Secretarial, Inc 11/07/2024
0.00 501.00
TOWMASTER INC 11/07/2024
0.00 49.74
TWIN CITIES & WESTERN RR CO 11/07/2024
0.00 34,679.49
Vertex Unmanned Solutions, LLC 11/07/2024
0.00 199.00
Waste Management of Minnesota, Inc 11/07/2024
0.00 263.69
Water Conservation Services, Inc. 11/07/2024
0.00 360.13
WM MUELLER & SONS INC 11/07/2024
0.00 72.61
WSB & ASSOCIATES INC 11/07/2024
0.00 3,000.00
Report Total:0.00 4,108,200.22
Page 4 of 4 116
AP
Check Detail
User: dwashburn@chanhassenmn.gov
Printed: 11/13/2024 8:46:41 AM
Last Name Acct 1 Amount Check Date Description
Advanced Engineering & Environmental Services, LLC 701-0000-4300 1,525.00 10/24/2024 well SCADA and LS support
Advanced Engineering & Environmental Services, LLC 700-0000-4300 1,525.00 10/24/2024 well SCADA and LS support
3,050.00 10/24/2024
Advanced Engineering & Environmental Services, LLC 3,050.00
ALERT ALL CORPORATION 101-1220-4144 1,300.00 10/24/2024 Open House Items
1,300.00 10/24/2024
ALERT ALL CORPORATION 1,300.00
ALEX AIR APPARATUS 2 LLC 101-1220-4530 311.04 10/31/2024 Quarterly Compressor air test
311.04 10/31/2024
ALEX AIR APPARATUS 2 LLC 311.04
Al-Hilwani Juli 101-1539-4343 150.00 10/24/2024 Beginner Pickleball Beyond Beginner Pickleball
Al-Hilwani Juli 101-1530-4347 337.50 10/24/2024 5 pack Bode 5 pack Flolid
487.50 10/24/2024
Al-Hilwani Juli 487.50
American Family Life Assurance Company of Columbus 101-0000-2008 124.80 11/7/2024 October premium
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Last Name Acct 1 Amount Check Date Description
124.80 11/7/2024
American Family Life Assurance Company of Columbus 124.80
ARAMARK Refreshment Services, LLC 101-1120-4110 61.64 10/24/2024 Public Works Coffee and Filter
ARAMARK Refreshment Services, LLC 101-1120-4110 61.64 10/24/2024 City Hall Coffee and Filter
123.28 10/24/2024
ARAMARK Refreshment Services, LLC 101-1120-4110 153.11 10/31/2024 Public Works Coffee Order
ARAMARK Refreshment Services, LLC 101-1120-4110 131.58 10/31/2024 Fire Station Coffee Order
ARAMARK Refreshment Services, LLC 101-1120-4110 744.69 10/31/2024 Coffee Order for Front Desk and Building Dept
ARAMARK Refreshment Services, LLC 101-1120-4110 309.38 10/31/2024 Water Filter City of Chanhassen
1,338.76 10/31/2024
ARAMARK Refreshment Services, LLC 1,462.04
Beaudry Oil & Service Inc 101-1370-4170 10,340.51 11/7/2024 fuel
Beaudry Oil & Service Inc 101-1370-4170 8,688.81 11/7/2024 fuel
19,029.32 11/7/2024
Beaudry Oil & Service Inc 19,029.32
Blazanin Mary 101-1560-4342 61.93 10/23/2024 Mississippi Boat Trip - lunch costs
Blazanin Mary 101-1560-4112 60.29 10/23/2024 Mayor's lunch - food
Blazanin Mary 101-1560-4120 26.00 10/23/2024 small dollies - furniture/equip. movers
148.22 10/23/2024
Blazanin Mary 148.22
Boarman Kroos Vogel Group Inc 414-4011-4300 17,983.22 10/31/2024 Civic Campus Planning & LA Services
Boarman Kroos Vogel Group Inc 414-4011-4300 16,400.66 10/31/2024 Civic Campus Planning & LA Services
34,383.88 10/31/2024
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Last Name Acct 1 Amount Check Date Description
Boarman Kroos Vogel Group Inc 34,383.88
BORDER STATES ELECTRIC SUPPLY 701-0000-4551 622.97 10/24/2024 sewer supplies
622.97 10/24/2024
BORDER STATES ELECTRIC SUPPLY 701-0000-4551 500.00 11/7/2024 lift station supplies
500.00 11/7/2024
BORDER STATES ELECTRIC SUPPLY 1,122.97
Boyer Ford Trucks 101-1320-4140 124.95 10/31/2024 Air Dryer Cartridge & Maintenance Kit
124.95 10/31/2024
Boyer Ford Trucks 101-1550-4120 59.76 11/7/2024 Mower Parts
59.76 11/7/2024
Boyer Ford Trucks 184.71
BRAUN INTERTEC CORPORATION 414-4010-4303 16,989.00 10/24/2024 Civic Campus Material Testing
16,989.00 10/24/2024
BRAUN INTERTEC CORPORATION 16,989.00
C and S Management Company Inc 414-4010-4702 8,654.50 10/31/2024 C&S Pay App #2 Civic Campus
8,654.50 10/31/2024
C and S Management Company Inc 8,654.50
CAMPBELL KNUTSON 601-6040-4701 1,024.52 10/24/2024 Galpin ROW 50% County
CAMPBELL KNUTSON 601-6140-4701 1,024.52 10/24/2024 Galpin ROW 50% City
CAMPBELL KNUTSON 101-1140-4302 16,822.20 10/24/2024 Legal Services-September 2024
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Last Name Acct 1 Amount Check Date Description
18,871.24 10/24/2024
CAMPBELL KNUTSON 18,871.24
Carver County 101-1210-4506 38,910.00 10/31/2024 3rd Quarter 2024 Police Contract OT
38,910.00 10/31/2024
Carver County 700-1160-4326 750.00 11/7/2024 Carverlink Dark Fiber - Utilities
Carver County 700-1160-4326 700.00 11/7/2024 CarverLink Internet & Dark Fiber Svcs - Nov
1,450.00 11/7/2024
Carver County 40,360.00
CCP NI MASTER TENANT 4 LLC 101-1550-4320 252.63 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 101-1350-4320 2,014.54 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 701-0000-4320 881.94 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 700-7019-4320 1,168.00 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 101-1120-1193 82.32 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 101-1600-4320 19.62 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 700-0000-4320 70.15 10/30/2024 Electric Charges
CCP NI MASTER TENANT 4 LLC 101-1540-4320 240.83 10/30/2024 Electric Charges
4,730.03 10/30/2024
CCP NI MASTER TENANT 4 LLC 4,730.03
CEMSTONE PRODUCTS CO 720-7207-4150 533.50 10/31/2024 concrete for storm water repair
533.50 10/31/2024
CEMSTONE PRODUCTS CO 533.50
Centerpoint Energy 720-7207-4570 716.86 11/7/2024 hit /damage to CenterPoint energy stormwater project
716.86 11/7/2024
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120
Last Name Acct 1 Amount Check Date Description
Centerpoint Energy 716.86
CenturyLink 700-7043-4310 62.20 10/23/2024 Telephone & Communication Charges
62.20 10/23/2024
CENTURYLINK 101-1120-4310 49.50 10/30/2024 Telephone & Communication Charges
CENTURYLINK 701-0000-4310 6.19 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1190-4310 124.08 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1170-4310 821.20 10/30/2024 Telephone & Communication Charges
CENTURYLINK 700-0000-4310 6.19 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1550-4310 30.94 10/30/2024 Telephone & Communication Charges
CENTURYLINK 701-0000-4310 15.56 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1160-4325 250.87 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1160-4325 125.88 10/30/2024 Telephone & Communication Charges
CENTURYLINK 700-0000-4310 15.56 10/30/2024 Telephone & Communication Charges
CENTURYLINK 700-7019-4310 216.38 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1350-4310 30.94 10/30/2024 Telephone & Communication Charges
CENTURYLINK 101-1540-4310 62.04 10/30/2024 Telephone & Communication Charges
1,755.33 10/30/2024
CENTURYLINK 1,817.53
Chappell Central Inc 414-4010-4702 130,710.50 10/31/2024 Chappell Pay App #1 Civic Campus
130,710.50 10/31/2024
Chappell Central Inc 130,710.50
Cintas Corporation No. 2 101-1312-4510 107.18 11/7/2024 first aid supplies
Cintas Corporation No. 2 101-1550-4300 90.70 11/7/2024 Medical Cabinet supplies @ Park Shed
197.88 11/7/2024
Cintas Corporation No. 2 197.88
CITY OF CHASKA 101-1560-4349 325.00 10/31/2024 Bus costs
CITY OF CHASKA 101-1560-4342 297.18 10/31/2024 Tickets/meal
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Last Name Acct 1 Amount Check Date Description
622.18 10/31/2024
CITY OF CHASKA 622.18
Cleaning Solutions Services 101-1312-4511 514.19 11/7/2024 Cleaning services-October
Cleaning Solutions Services 101-1170-4511 3,198.15 11/7/2024 Cleaning servcies-October
Cleaning Solutions Services 701-0000-4511 64.27 11/7/2024 Cleaning services-October
Cleaning Solutions Services 101-1220-4511 257.09 11/7/2024 Cleaning services-October
Cleaning Solutions Services 700-0000-4511 64.27 11/7/2024 Cleaning services-October
Cleaning Solutions Services 101-1190-4511 4,049.23 11/7/2024 Cleaning services-October
8,147.20 11/7/2024
Cleaning Solutions Services 8,147.20
Collins Engineers Inc 101-1320-4547 3,500.00 10/31/2024 PW117D Bridge Inspections
3,500.00 10/31/2024
Collins Engineers Inc 3,500.00
Colonial Life & Accident Insurance Co 701-0000-2008 45.84 10/31/2024 October premium
Colonial Life & Accident Insurance Co 700-0000-2008 106.50 10/31/2024 October premium
Colonial Life & Accident Insurance Co 101-0000-2008 37.20 10/31/2024 October premium
189.54 10/31/2024
Colonial Life & Accident Insurance Co 189.54
COMPUTER INTEGRATION TECHN.101-1160-4211 494.00 10/31/2024 Datto Monthly O365 Backup Service - Nov
COMPUTER INTEGRATION TECHN.101-1160-4211 321.20 10/31/2024 O365 Add On Licenses - Oct
815.20 10/31/2024
COMPUTER INTEGRATION TECHN.101-1160-4205 150.00 11/7/2024 SSL Certificate Renewal - Wireless
150.00 11/7/2024
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Last Name Acct 1 Amount Check Date Description
COMPUTER INTEGRATION TECHN. 965.20
CORE & MAIN LP 700-7043-4160 968.83 11/7/2024 west treatment plant chemicals
CORE & MAIN LP 701-0000-4551 538.36 11/7/2024 sewer repair parts
CORE & MAIN LP 700-7019-4160 968.83 11/7/2024 east treatment plant chemicals
CORE & MAIN LP 700-0000-4550 6,600.00 11/7/2024 water valve box
9,076.02 11/7/2024
CORE & MAIN LP 9,076.02
DAKOTA SUPPLY GROUP 700-0000-4550 1,000.95 10/24/2024 fire hydrant extension
1,000.95 10/24/2024
DAKOTA SUPPLY GROUP 1,000.95
DALCO ENTERPRISES, INC.101-1120-4110 1,107.85 11/7/2024 Restroom Supplies
DALCO ENTERPRISES, INC.101-1120-4110 406.32 11/7/2024 Restroom Supplies
1,514.17 11/7/2024
DALCO ENTERPRISES, INC. 1,514.17
Danial Reem 101-1539-4343 361.20 10/24/2024 Zumba Instruction
361.20 10/24/2024
Danial Reem 361.20
DELEGARD TOOL COMPANY 101-1370-4260 110.60 11/7/2024 tools
110.60 11/7/2024
DELEGARD TOOL COMPANY 110.60
Dultmeier Sales LLC 101-1320-4120 103.69 11/7/2024 spray wand flanges strainers
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Last Name Acct 1 Amount Check Date Description
103.69 11/7/2024
Dultmeier Sales LLC 103.69
Duramax Holdings LLC 101-1550-4150 4,605.00 11/7/2024 Delayed delivery trash receptacles for park system
4,605.00 11/7/2024
Duramax Holdings LLC 4,605.00
Earl F Andersen Inc 101-1320-4155 301.85 11/7/2024 signs for the rec center project
301.85 11/7/2024
Earl F Andersen Inc 301.85
Ebert Inc 414-4010-4702 16,743.75 10/31/2024 Ebert Pay App #3 Civic Campus
16,743.75 10/31/2024
Ebert Inc 16,743.75
ECM PUBLISHERS INC 101-1110-4336 76.57 10/24/2024 Publication of Ord 734
ECM PUBLISHERS INC 101-1110-4336 64.48 10/24/2024 Publication of Ord 733
141.05 10/24/2024
ECM PUBLISHERS INC 701-0000-4336 151.13 10/31/2024 PH Notice-Delinquent Utilities
ECM PUBLISHERS INC 700-0000-4336 151.12 10/31/2024 PH Notice-Delinquent Utilities
ECM PUBLISHERS INC 101-1250-4300 28.21 10/31/2024 PH Notice-Delinquent Code Violations
330.46 10/31/2024
ECM PUBLISHERS INC 101-1180-4336 28.21 11/7/2024 Publication for Public Accuracy Test Elections
ECM PUBLISHERS INC 101-1120-4336 40.30 11/7/2024 Publication of PH for OG Coffee & Wine Bar
68.51 11/7/2024
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124
Last Name Acct 1 Amount Check Date Description
ECM PUBLISHERS INC 540.02
EGAN COMPANY 101-1312-4510 1,366.08 11/7/2024 RTU maintenance
1,366.08 11/7/2024
EGAN COMPANY 1,366.08
EMERGENCY APPARATUS MAINT. INC 101-1220-4120 418.19 10/31/2024 Rack Brackets
418.19 10/31/2024
EMERGENCY APPARATUS MAINT. INC 101-1220-4120 1,235.70 11/7/2024 Kussmaul Auto Charge
1,235.70 11/7/2024
EMERGENCY APPARATUS MAINT. INC 1,653.89
FACTORY MOTOR PARTS COMPANY 101-1220-4140 -799.08 10/24/2024 Battery Warranty
FACTORY MOTOR PARTS COMPANY 101-1320-4140 23.77 10/24/2024 battery
FACTORY MOTOR PARTS COMPANY 101-1320-4120 54.96 10/24/2024 brake clean
FACTORY MOTOR PARTS COMPANY 101-1550-4120 54.96 10/24/2024 brake clean
FACTORY MOTOR PARTS COMPANY 700-0000-4120 54.96 10/24/2024 brake clean
FACTORY MOTOR PARTS COMPANY 101-1550-4140 108.80 10/24/2024 batterys
FACTORY MOTOR PARTS COMPANY 700-0000-4120 266.36 10/24/2024 Battery Core
FACTORY MOTOR PARTS COMPANY 101-1550-4140 111.11 10/24/2024 Battery Core
FACTORY MOTOR PARTS COMPANY 101-1312-4530 418.38 10/24/2024 Floor Scrubber
294.22 10/24/2024
FACTORY MOTOR PARTS COMPANY 101-1370-4170 222.22 11/7/2024 DEF Fluid
222.22 11/7/2024
FACTORY MOTOR PARTS COMPANY 516.44
FASTENAL COMPANY 700-0000-4550 1,004.88 11/7/2024 water supplies
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Last Name Acct 1 Amount Check Date Description
1,004.88 11/7/2024
FASTENAL COMPANY 1,004.88
Fatturi Ana 101-1220-4381 217.75 10/23/2024 Mileage to MSFCA Conference in Duluth
217.75 10/23/2024
Fatturi Ana 217.75
Ferguson Waterworks #2518 700-0000-4550 50.50 10/24/2024 well 13
50.50 10/24/2024
Ferguson Waterworks #2518 700-0000-4550 50.50 10/31/2024 water supplies
50.50 10/31/2024
Ferguson Waterworks #2518 701-0000-4551 110.10 11/7/2024 sewer repair supplies
Ferguson Waterworks #2518 700-0000-4550 305.58 11/7/2024 water supplies
Ferguson Waterworks #2518 700-0000-4250 6,124.41 11/7/2024 water meter
6,540.09 11/7/2024
Ferguson Waterworks #2518 6,641.09
GENERAL MILLS, INC SITE CM4600 700-0000-2020 29,705.92 10/23/2024 Refund Check 008387-001, 8000 AUDUBON ROAD
29,705.92 10/23/2024
GENERAL MILLS, INC SITE CM4600 29,705.92
GMH ASPHALT CORP 420-1310-4710 72,374.76 10/31/2024 2024 Trail Improvements
72,374.76 10/31/2024
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Last Name Acct 1 Amount Check Date Description
GMH ASPHALT CORP 72,374.76
GONYEA HOMES 101-0000-2073 3,300.00 11/7/2024 Erosion escrow 9527 Eagle Ridge Rd #552592
GONYEA HOMES 101-0000-2073 3,100.00 11/7/2024 Erosion escrow 9367 Eagle Ridge Way #560691
GONYEA HOMES 101-0000-2073 2,650.00 11/7/2024 Erosion escrow 9335 Eagle Ridge Rd #536667
GONYEA HOMES 101-0000-2073 3,100.00 11/7/2024 Erosion escrow 9351 Eagle Ridge Way #563914
GONYEA HOMES 101-0000-2073 4,250.00 11/7/2024 Erosion escrow 9447 Eagle Ridge Way #552598
GONYEA HOMES 101-0000-2073 3,500.00 11/7/2024 Erosion escrow 9431 Eagle Ridge Way #557332
19,900.00 11/7/2024
GONYEA HOMES 19,900.00
GRAYBAR 101-1350-4120 415.68 11/7/2024 street light
415.68 11/7/2024
GRAYBAR 415.68
Grazzini Brothers & Company 414-4010-4702 3,610.00 10/31/2024 Grazzini Pay App #2 Civic Campus
3,610.00 10/31/2024
Grazzini Brothers & Company 3,610.00
GREEN MEADOWS INC 101-1250-1193 386.92 11/7/2024 Code Enforcement- Lawn Mowing
386.92 11/7/2024
GREEN MEADOWS INC 386.92
Grey Duck Outdoor 101-1540-3635 2,502.90 10/24/2024 Paddleboard Rentals from Grey Duck Outdoor
2,502.90 10/24/2024
Grey Duck Outdoor 2,502.90
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Last Name Acct 1 Amount Check Date Description
Guard Guys, LLC 101-1120-4352 111.80 11/7/2024 background checks
111.80 11/7/2024
Guard Guys, LLC 111.80
HANSEN THORP PELLINEN OLSON 420-1310-4303 2,776.50 10/24/2024 Chanhassen Trail/Walk
HANSEN THORP PELLINEN OLSON 101-1310-4300 608.00 10/24/2024 Standard Detail Plate-Drafting
HANSEN THORP PELLINEN OLSON 701-7059-4303 2,927.00 10/24/2024 Lift Station #3 Forcemain Replacement
6,311.50 10/24/2024
HANSEN THORP PELLINEN OLSON 400-0000-1155 59.00 10/31/2024 Xcel Service Center
HANSEN THORP PELLINEN OLSON 400-0000-1155 265.50 10/31/2024 Deer Haven
HANSEN THORP PELLINEN OLSON 400-0000-1155 206.50 10/31/2024 Audubon Business Park
531.00 10/31/2024
HANSEN THORP PELLINEN OLSON 6,842.50
HAWKINS CHEMICAL 700-7019-4160 20.00 10/31/2024 chemicals east water treatment
HAWKINS CHEMICAL 700-7043-4160 40.00 10/31/2024 west water treatment chemicals
60.00 10/31/2024
HAWKINS CHEMICAL 60.00
HOISINGTON KOEGLER GROUP 414-4010-4300 1,840.00 10/31/2024 Civic Campus LA design fee
1,840.00 10/31/2024
HOISINGTON KOEGLER GROUP 1,840.00
Holton Electric Contractors LLC 701-0000-4551 4,569.91 11/7/2024 LS # 28
4,569.91 11/7/2024
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Last Name Acct 1 Amount Check Date Description
Holton Electric Contractors LLC 4,569.91
Hydro-Klean LLC 701-7013-4751 11,067.50 11/7/2024 24-02 2024 I&I Manhole Grouting
11,067.50 11/7/2024
Hydro-Klean LLC 11,067.50
Innovative Office Solutions LLC 101-1120-4110 197.34 10/24/2024 Paper Post its Pens
197.34 10/24/2024
Innovative Office Solutions LLC 101-1120-4110 77.05 11/7/2024 Binder Clips Tissues
Innovative Office Solutions LLC 101-1120-4110 74.36 11/7/2024 2025 Calendar and Planners (Dennis Jenny Luke)
151.41 11/7/2024
Innovative Office Solutions LLC 348.75
IUOE Local #49 101-0000-2004 490.00 10/30/2024 Union Dues-November 2024
IUOE Local #49 701-0000-2004 96.94 10/30/2024 Union Dues-November 2024
IUOE Local #49 700-0000-2004 183.06 10/30/2024 Union Dues-November 2024
770.00 10/30/2024
IUOE Local #49 770.00
James Company Homes Inc 101-0000-2075 750.00 10/24/2024 Landscape Escrow- 3732 Hickory Rd.
750.00 10/24/2024
James Company Homes Inc 101-0000-2073 1,500.00 11/7/2024 Erosion escrow 3732 Hickory Rd #552165
1,500.00 11/7/2024
James Company Homes Inc 2,250.00
Jeapes Karen 601-6060-4751 403.97 11/7/2024 Reimburse for Driveway Bitumin Not Put In by Contractor
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Last Name Acct 1 Amount Check Date Description
403.97 11/7/2024
Jeapes Karen 403.97
JEFFERSON FIRE SAFETY INC 101-1220-4520 1,955.39 11/7/2024 Truck one officer ball valve replacement
1,955.39 11/7/2024
JEFFERSON FIRE SAFETY INC 1,955.39
Jeske Anne 701-6060-4751 5,559.53 11/6/2024 Reimburse for emergency repair @ 506 W 76th
5,559.53 11/6/2024
Jeske Anne 5,559.53
Jones David 101-1560-4343 125.00 11/7/2024 Presentation ""US Flag""
125.00 11/7/2024
Jones David 125.00
K2 Electrical Services Inc 101-1550-4300 687.00 11/7/2024 South Lotus Lake Tennis Courts
687.00 11/7/2024
K2 Electrical Services Inc 687.00
KATH FUEL OIL SERVICE 101-1320-4120 630.00 11/7/2024 Prestone CMD HD NF F/S Elc 55 Gl
630.00 11/7/2024
KATH FUEL OIL SERVICE 630.00
Kelleher Construction, Inc 414-4010-4702 254,794.75 10/31/2024 Kelleher Pay App #4 Civic Campus
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Last Name Acct 1 Amount Check Date Description
254,794.75 10/31/2024
Kelleher Construction, Inc 254,794.75
KELLINGTON CONSTRUCTION 414-4010-4702 10,440.50 10/31/2024 Kellington Pay App #2 Civic Campus
10,440.50 10/31/2024
KELLINGTON CONSTRUCTION 10,440.50
Kendell Doors & Hardware, LLC 402-1220-4702 4,625.00 10/31/2024 new door frame hardware
4,625.00 10/31/2024
Kendell Doors & Hardware, LLC 4,625.00
KENNEDY & GRAVEN, CHARTERED 101-1140-4302 297.00 11/7/2024 Labor/Employment Matters
297.00 11/7/2024
KENNEDY & GRAVEN, CHARTERED 297.00
Kerr Matt 101-1160-4381 794.62 10/23/2024 Mileage Reimbursemnt to Security Conference - SD
Kerr Matt 101-1160-4381 85.22 10/23/2024 Mileage Reimbursement - To City Buildings
879.84 10/23/2024
Kerr Matt 879.84
KIMLEY HORN AND ASSOCIATES INC 601-6057-4303 116,406.26 10/31/2024 Market Blvd
KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 307.50 10/31/2024 Avienda Townhomes
KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 3,102.50 10/31/2024 MetroNet Support Services
KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 205.00 10/31/2024 Erhart Farm
KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 1,230.00 10/31/2024 Avienda Development
KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 16,910.00 10/31/2024 Comcast Support Services
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Last Name Acct 1 Amount Check Date Description
138,161.26 10/31/2024
KIMLEY HORN AND ASSOCIATES INC 138,161.26
Kraus-Anderson Construction Company 414-4010-4702 81,233.74 10/31/2024 Civic Campus CM Fee
81,233.74 10/31/2024
Kraus-Anderson Construction Company 81,233.74
LAKETOWN ELECTRIC CORPORATION 414-4010-4702 42,750.00 10/31/2024 Laketown Pay App #3 Civic Campus
42,750.00 10/31/2024
LAKETOWN ELECTRIC CORPORATION 101-1190-4510 562.03 11/7/2024 repair neon sign
562.03 11/7/2024
LAKETOWN ELECTRIC CORPORATION 43,312.03
LEAGUE OF MINNESOTA CITIES 101-1220-4370 100.00 10/31/2024 Peer support training-Chaplain Anderson
LEAGUE OF MINNESOTA CITIES 101-1120-4370 50.00 10/31/2024 APMP Conference
150.00 10/31/2024
LEAGUE OF MINNESOTA CITIES 150.00
LEAGUE OF MN CITIES INS TRUST 101-1170-4483 5,000.00 10/31/2024 Deductible-settlement for work comp claim
5,000.00 10/31/2024
LEAGUE OF MN CITIES INS TRUST 5,000.00
Loch Monster Plumbing, LLC 101-1550-4300 971.84 10/24/2024 Bandimere Park Lions Drinking Fountain
971.84 10/24/2024
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Last Name Acct 1 Amount Check Date Description
Loch Monster Plumbing, LLC 971.84
LYMAN LUMBER 101-1550-4150 545.84 10/31/2024 LA dug-out roof lumber
545.84 10/31/2024
LYMAN LUMBER 545.84
Macqueen Emergency Group 101-1220-4530 4,120.00 11/7/2024 Flow/Fit Testing
4,120.00 11/7/2024
Macqueen Emergency Group 4,120.00
MACQUEEN EQUIPMENT 700-0000-4120 427.37 11/7/2024 water handgun for vactor
MACQUEEN EQUIPMENT 701-0000-4120 427.38 11/7/2024 water handgun for vactor
MACQUEEN EQUIPMENT 701-0000-4120 39.33 11/7/2024 parts for the Vactor handgun
894.08 11/7/2024
MACQUEEN EQUIPMENT 894.08
Marco Inc 101-1160-4411 735.00 10/23/2024 copier lease
735.00 10/23/2024
Marco Inc 101-1170-4410 757.50 11/6/2024 Copier Lease
Marco Inc 701-0000-4410 101.00 11/6/2024 Copier Lease
Marco Inc 700-0000-4410 101.00 11/6/2024 Copier Lease
Marco Inc 720-0000-4410 50.50 11/6/2024 Copier Lease
1,010.00 11/6/2024
Marco Inc 1,745.00
Marcsisak Tom 101-1766-4341 411.04 10/24/2024 Softball Umpire - 14 games total
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Last Name Acct 1 Amount Check Date Description
411.04 10/24/2024
Marcsisak Tom 411.04
Martin Sophia 101-1539-4343 91.00 10/31/2024 Charcoal & Acrylic
91.00 10/31/2024
Martin Sophia 91.00
McCarthy Brian 701-7060-4901 5,050.00 10/31/2024 Private I&I Grant - Eligible Portion
McCarthy Brian 701-6060-4751 2,250.00 10/31/2024 Private I&I Grant - City Portion
7,300.00 10/31/2024
McCarthy Brian 7,300.00
Mesenbrink Construction and Engineering Inc 700-0000-4552 24,244.19 10/31/2024 gate valve repair coulter Blvd
24,244.19 10/31/2024
Mesenbrink Construction and Engineering Inc 24,244.19
METRO CONCRETE RAISING 101-1550-4300 2,800.00 11/7/2024 concrete raising
2,800.00 11/7/2024
METRO CONCRETE RAISING 2,800.00
Metro Garage Door Company 101-1220-4510 785.00 10/31/2024 truck bay overhead door
785.00 10/31/2024
Metro Garage Door Company 785.00
Minnesota Roadways Co 414-4010-4702 26,828.95 10/31/2024 MN Roadways Pay App #5 Civic Campus
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Last Name Acct 1 Amount Check Date Description
26,828.95 10/31/2024
Minnesota Roadways Co 26,828.95
Minnesota Safety Council 101-1560-4343 874.00 10/31/2024 Coach Exp Driver plus Student workbooks
874.00 10/31/2024
Minnesota Safety Council 874.00
Minnesota UC Fund 101-1320-4060 1,450.00 11/7/2024 Unemployment-3rd quarter 2024
1,450.00 11/7/2024
Minnesota UC Fund 1,450.00
Minuteman Press 101-1120-4110 55.00 11/7/2024 Kate Dorway Business Cards
55.00 11/7/2024
Minuteman Press 55.00
MN NCPERS LIFE INSURANCE 101-0000-2037 144.00 10/30/2024 Life Insurance-November 2024
144.00 10/30/2024
MN NCPERS LIFE INSURANCE 144.00
MN VALLEY ELECTRIC COOP 101-1350-4320 123.11 10/23/2024 Electric Charges
123.11 10/23/2024
MN VALLEY ELECTRIC COOP 101-1350-4320 43.75 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 101-1350-4320 135.36 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 701-0000-4320 758.06 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 101-1350-4320 40.43 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 101-1350-4320 5,781.04 10/30/2024 Electric Charges
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Last Name Acct 1 Amount Check Date Description
MN VALLEY ELECTRIC COOP 101-1350-4320 107.40 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 101-1350-4320 224.43 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 101-1350-4320 44.83 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 700-0000-4320 166.38 10/30/2024 Electric Charges
MN VALLEY ELECTRIC COOP 101-1600-4320 48.32 10/30/2024 Electric Charges
7,350.00 10/30/2024
MN VALLEY ELECTRIC COOP 7,473.11
Molin Concrete Products Co, Inc.414-4010-4702 42,508.52 10/31/2024 Molin Pay App #2 Civic Campus
42,508.52 10/31/2024
Molin Concrete Products Co, Inc. 42,508.52
MOR Golf and Utiliity Inc 101-1180-4300 560.00 11/7/2024 Golf Cart Rental for Election Day Shuttles
560.00 11/7/2024
MOR Golf and Utiliity Inc 560.00
MOTOROLA Solutions, Inc 400-0000-4705 20,979.36 10/24/2024 Radio Encryption Upgrade Kits
20,979.36 10/24/2024
MOTOROLA Solutions, Inc 20,979.36
MTI DISTRIBUTING INC 101-1550-4120 322.51 10/24/2024 hose
322.51 10/24/2024
MTI DISTRIBUTING INC 322.51
NAPA AUTO & TRUCK PARTS 101-1550-4120 79.43 10/24/2024 Filters
NAPA AUTO & TRUCK PARTS 101-1320-4140 62.65 10/24/2024 Belt
NAPA AUTO & TRUCK PARTS 700-0000-4140 98.62 10/24/2024 312 Brake Pads
NAPA AUTO & TRUCK PARTS 700-0000-4140 98.62 10/24/2024 312 Front Disc Brake Pad
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Last Name Acct 1 Amount Check Date Description
339.32 10/24/2024
NAPA AUTO & TRUCK PARTS 101-1550-4120 14.78 10/31/2024 Powerated Belt
NAPA AUTO & TRUCK PARTS 701-0000-4140 98.62 10/31/2024 302-Front disc brake pad
NAPA AUTO & TRUCK PARTS 700-0000-4120 85.66 10/31/2024 Filters/Blades
NAPA AUTO & TRUCK PARTS 701-0000-4120 16.32 10/31/2024 Filter
215.38 10/31/2024
NAPA AUTO & TRUCK PARTS 101-1550-4140 26.50 11/7/2024 Filters
26.50 11/7/2024
NAPA AUTO & TRUCK PARTS 581.20
Natural Shore Technologies, Inc.101-0000-2076 10,793.00 11/7/2024 Anthem on the Park-Storm Pond Seeding
10,793.00 11/7/2024
Natural Shore Technologies, Inc. 10,793.00
NORBLOM PLUMBING CO 101-0000-2022 2.50 11/7/2024 State Surcharge Overpayment - 7081 Shawnee Lane
2.50 11/7/2024
NORBLOM PLUMBING CO 2.50
North American Safety, Inc.101-1320-4240 159.88 11/7/2024 glove sweatshirts
159.88 11/7/2024
North American Safety, Inc. 159.88
NORTHWEST ASPHALT INC 420-1310-4710 72,868.81 11/7/2024 2024 Trail Improvements - South Lotus Lake Park
72,868.81 11/7/2024
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Last Name Acct 1 Amount Check Date Description
NORTHWEST ASPHALT INC 72,868.81
NORTHWESTERN POWER EQUIP CO 700-0000-4550 6,166.50 11/7/2024 Highway 7 and 41 PR station rebuild
6,166.50 11/7/2024
NORTHWESTERN POWER EQUIP CO 6,166.50
Nuss Truck & Equipment 101-1320-4140 148.64 10/24/2024 Belt
148.64 10/24/2024
Nuss Truck & Equipment 148.64
Olivine Yoga LLC Val Roder /101-1560-4343 200.00 10/31/2024 Chan Chair Class
200.00 10/31/2024
Olivine Yoga LLC Val Roder / 200.00
O'Reilly Automotive Inc 101-1220-4120 88.18 11/7/2024 Batt Charger
O'Reilly Automotive Inc 101-1550-4120 13.71 11/7/2024 Toon Tre CTG
O'Reilly Automotive Inc 700-0000-4140 9.26 11/7/2024 Oil Cool Gkt
O'Reilly Automotive Inc 101-1310-4140 14.03 11/7/2024 Washer Pump
125.18 11/7/2024
O'Reilly Automotive Inc 125.18
PALMER PAUL 101-1766-4341 264.24 10/24/2024 Softball Umpire - 9 games total
264.24 10/24/2024
PALMER PAUL 264.24
Park Construction Co 601-6060-4751 544,857.20 10/23/2024 2024 Reconstruction-PMP
Park Construction Co 700-6060-4751 116,498.56 10/23/2024 2024 Reconstruction-Water
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Last Name Acct 1 Amount Check Date Description
Park Construction Co 701-6060-4751 118,064.79 10/23/2024 2024 Reconstruction-Sanitary
Park Construction Co 720-6060-4751 275,623.21 10/23/2024 2024 Reconstruction-Storm
1,055,043.76 10/23/2024
Park Construction Co 1,055,043.76
PASS AMBER 701-0000-2020 60.90 10/23/2024 Utility Overpayment-3951 Country Oaks Drive
PASS AMBER 700-0000-2020 28.00 10/23/2024 Utility Overpayment-3951 Country Oaks Drive
PASS AMBER 720-0000-2020 41.98 10/23/2024 Utility Overpayment-3951 Country Oaks Drive
130.88 10/23/2024
PASS AMBER 130.88
POLINGO PETER & LYNN 601-6040-4300 81.39 10/31/2024 Clearwater Irrigation 155584
POLINGO PETER & LYNN 601-6040-4300 15.39 10/31/2024 Clearwater Irrigation163363
96.78 10/31/2024
POLINGO PETER & LYNN 96.78
POMP'S TIRE SERVICE INC 701-0000-4140 297.59 11/7/2024 Tires
297.59 11/7/2024
POMP'S TIRE SERVICE INC 297.59
Potentia MN Solar 101-1170-4320 3,540.17 10/23/2024 Electric Charges
Potentia MN Solar 101-1190-4320 4,552.60 10/23/2024 Electric Charges
Potentia MN Solar 700-0000-4320 2,386.34 10/23/2024 Electric Charges
10,479.11 10/23/2024
Potentia MN Solar 10,479.11
PRECISE MRM LLC 101-1320-4310 294.00 11/7/2024 AVL for plow trucks
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Last Name Acct 1 Amount Check Date Description
294.00 11/7/2024
PRECISE MRM LLC 294.00
Precision Utilities 700-0000-4552 5,120.00 10/24/2024 curb stop repair 8024 Erie Ave
5,120.00 10/24/2024
Precision Utilities 5,120.00
Rademacher Daniel 720-7207-4150 360.00 10/24/2024 relocating beaver
360.00 10/24/2024
Rademacher Daniel 360.00
Ramsey Excavating Company 414-4010-4702 190,517.17 10/31/2024 Ramsey Pay App #4 Civic Campus
190,517.17 10/31/2024
Ramsey Excavating Company 190,517.17
Ready Watt Electric 402-4020-4530 7,160.00 11/7/2024 Siren 1 & 6 Box Replacement
7,160.00 11/7/2024
Ready Watt Electric 7,160.00
SEH 410-4410-4300 5,095.64 10/31/2024 Lake Ann Park Preserve
5,095.64 10/31/2024
SEH 5,095.64
Senja Inc 101-1539-4343 128.00 10/31/2024 Tai Chi 4244.130
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Last Name Acct 1 Amount Check Date Description
128.00 10/31/2024
Senja Inc 128.00
SM HENTGES & SONS 601-6040-4751 390,349.87 11/7/2024 Galpin Blvd-25% City
SM HENTGES & SONS 601-6140-4751 879,218.62 11/7/2024 Galpin Blvd-75% County
SM HENTGES & SONS 700-6040-4751 109,852.49 11/7/2024 Galpin Blvd-Water
SM HENTGES & SONS 701-6040-4751 49,709.70 11/7/2024 Galpin Blvd-Sanitary
1,429,130.68 11/7/2024
SM HENTGES & SONS 1,429,130.68
SMSC Organics Recycling Facility 720-7206-4300 6,510.60 10/24/2024 SMSC- Yard Waste Pick-up and Disposal
6,510.60 10/24/2024
SMSC Organics Recycling Facility 6,510.60
SOUTHWEST CORRIDOR TRANS COAL 101-1110-4364 3,500.00 11/7/2024 Contribution to organization
3,500.00 11/7/2024
SOUTHWEST CORRIDOR TRANS COAL 3,500.00
SUBURBAN CHEVROLET 700-0000-4140 5.64 11/7/2024 Valve
5.64 11/7/2024
SUBURBAN CHEVROLET 5.64
Sun Life Financial 700-0000-2037 108.28 10/31/2024 Life Insurance-November 2024
Sun Life Financial 101-0000-2011 664.48 10/31/2024 Life Insurance-November 2024
Sun Life Financial 720-0000-2015 38.26 10/31/2024 LTD-November 2024
Sun Life Financial 101-0000-2037 1,170.73 10/31/2024 Life Insurance-November 2024
Sun Life Financial 101-0000-2011 105.55 10/31/2024 Life Insurance-November 2024 Cobra
Sun Life Financial 700-0000-2015 96.43 10/31/2024 LTD-November 2024
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Last Name Acct 1 Amount Check Date Description
Sun Life Financial 720-0000-2011 19.34 10/31/2024 Life Insurance-November 2024
Sun Life Financial 701-0000-2011 30.08 10/31/2024 Life Insurance-November 2024
Sun Life Financial 701-0000-2037 108.28 10/31/2024 Life Insurance-November 2024
Sun Life Financial 700-0000-2011 47.33 10/31/2024 Life Insurance-November 2024
Sun Life Financial 701-0000-2015 62.34 10/31/2024 LTD-November 2024
Sun Life Financial 101-0000-2015 1,311.90 10/31/2024 LTD-November 2024
3,763.00 10/31/2024
Sun Life Financial 3,763.00
TimeSaver Off Site Secretarial, Inc 101-1125-4300 501.00 11/7/2024 City Council P&R and EDA meeting minutes
501.00 11/7/2024
TimeSaver Off Site Secretarial, Inc 501.00
Top Line Steel Corporation 414-4010-4702 10,925.00 10/31/2024 Top Line Pay App #1 Civic Campus
10,925.00 10/31/2024
Top Line Steel Corporation 10,925.00
TOWMASTER INC 700-0000-4120 49.74 11/7/2024 seal kit
49.74 11/7/2024
TOWMASTER INC 49.74
TRAFFIC CONTROL CORPORATION 101-1350-4566 340.00 10/24/2024 intersection maintenance & recertification
340.00 10/24/2024
TRAFFIC CONTROL CORPORATION 340.00
TWIN CITIES & WESTERN RR CO 601-6057-4751 34,679.49 11/7/2024 Railroad Crossing Signal Upgrade @ Great Plains Blvd
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Last Name Acct 1 Amount Check Date Description
34,679.49 11/7/2024
TWIN CITIES & WESTERN RR CO 34,679.49
Twin Cities Transport & Recovery, Inc 101-1220-4372 500.00 10/24/2024 Vehicles for Open House/Training
500.00 10/24/2024
Twin Cities Transport & Recovery, Inc 500.00
UHL Company Inc 101-1190-4510 362.00 10/31/2024 building automation
362.00 10/31/2024
UHL Company Inc 362.00
VERIZON WIRELESS 101-1550-4310 457.27 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1530-4310 41.39 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 720-0000-4310 334.23 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1320-4310 317.13 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 701-0000-4310 452.78 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 700-0000-4310 125.10 10/30/2024 Telephone& Communication Charges
VERIZON WIRELESS 101-1160-4310 139.17 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1170-4310 46.39 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1120-4310 152.80 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1420-4310 170.55 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1220-4310 2,626.19 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1370-4310 89.97 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1110-4310 40.01 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1250-4310 307.05 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1312-4310 87.78 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1310-4310 179.18 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1520-4310 52.16 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 700-0000-4310 597.85 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 101-1540-4310 40.01 10/30/2024 Telephone & Communication Charges
VERIZON WIRELESS 701-0000-4310 125.10 10/30/2024 Telephone& Communication Charges
VERIZON WIRELESS 101-1600-4310 209.23 10/30/2024 Telephone & Communication Charges
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Last Name Acct 1 Amount Check Date Description
6,591.34 10/30/2024
VERIZON WIRELESS 6,591.34
Vertex Unmanned Solutions, LLC 101-1220-4370 199.00 11/7/2024 Part 107 UAV Class-Erdman
199.00 11/7/2024
Vertex Unmanned Solutions, LLC 199.00
Warning Lites of Minnesota, Inc.101-1320-4410 537.50 10/24/2024 homecoming parade
537.50 10/24/2024
Warning Lites of Minnesota, Inc. 537.50
Waste Management of Minnesota, Inc 101-1550-4300 263.69 11/7/2024 Lake Ann shop clean
263.69 11/7/2024
Waste Management of Minnesota, Inc 263.69
Water Conservation Services, Inc.700-0000-4300 360.13 11/7/2024 water main break bridle creek trail
360.13 11/7/2024
Water Conservation Services, Inc. 360.13
WATSON COMPANY 101-1540-4130 570.50 10/24/2024 Sour Patch Kids Beef Franks Popsicle Oreo
WATSON COMPANY 101-1540-4130 6.15 10/24/2024 Finance Charge from Watson
WATSON COMPANY 101-1540-4130 8.56 10/24/2024 Finance Charge from Watson
585.21 10/24/2024
WATSON COMPANY 585.21
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Last Name Acct 1 Amount Check Date Description
Willmsen Brad 101-0000-2073 500.00 11/7/2024 Erosion Escrow 8510 Waters Edge Dr #587367
500.00 11/7/2024
Willmsen Brad 500.00
WM MUELLER & SONS INC 101-1320-4157 608.13 10/31/2024 pothole patching
WM MUELLER & SONS INC 101-1320-4157 611.61 10/31/2024 pothole patching
WM MUELLER & SONS INC 720-7207-4150 96.00 10/31/2024 stormwater repair
1,315.74 10/31/2024
WM MUELLER & SONS INC 101-1320-4157 72.61 11/7/2024 patching
72.61 11/7/2024
WM MUELLER & SONS INC 1,388.35
WSB & ASSOCIATES INC 720-0000-4130 3,000.00 11/7/2024 2024 SWAMP Subscriptions
3,000.00 11/7/2024
WSB & ASSOCIATES INC 3,000.00
XCEL ENERGY INC 700-0000-4320 167.99 10/23/2024 Electric Charges
XCEL ENERGY INC 700-0000-4320 4,154.75 10/23/2024 Electric Charges
4,322.74 10/23/2024
XCEL ENERGY INC 101-1600-4320 41.80 10/30/2024 Electric Charges
XCEL ENERGY INC 700-7019-4320 9,082.94 10/30/2024 Electric Charges
XCEL ENERGY INC 700-0000-4320 121.08 10/30/2024 Electric Charges
XCEL ENERGY INC 701-0000-4320 -2,503.37 10/30/2024 Electric Charges
XCEL ENERGY INC 101-1312-4320 1,340.13 10/30/2024 Electric Charges
XCEL ENERGY INC 101-1312-4320 1,805.24 10/30/2024 Electric Charges
XCEL ENERGY INC 700-0000-4320 167.52 10/30/2024 Electric Charges
XCEL ENERGY INC 700-0000-4320 225.66 10/30/2024 Electric Charges
XCEL ENERGY INC 701-0000-4320 167.52 10/30/2024 Electric Charges
XCEL ENERGY INC 700-0000-4320 1,379.74 10/30/2024 Electric Charges
XCEL ENERGY INC 101-1550-4320 -215.96 10/30/2024 Electric Charges
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Last Name Acct 1 Amount Check Date Description
XCEL ENERGY INC 101-1600-4320 359.30 10/30/2024 Electric Charges
XCEL ENERGY INC 101-1540-4320 1,514.75 10/30/2024 Electric Charges
XCEL ENERGY INC 101-1350-4320 23,605.96 10/30/2024 Electric Charges
XCEL ENERGY INC 701-0000-4320 225.66 10/30/2024 Electric Charges
37,317.97 10/30/2024
XCEL ENERGY INC 41,640.71
ZARNOTH BRUSH WORKS INC 101-1320-4120 1,682.75 10/24/2024 broom
ZARNOTH BRUSH WORKS INC 101-1550-4120 669.40 10/24/2024 broom
2,352.15 10/24/2024
ZARNOTH BRUSH WORKS INC 2,352.15
4,108,200.22
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146
City Council Item
November 18, 2024
Item Adopt 2025 City Meeting Schedule
File No.Item No: D.6
Agenda Section CONSENT AGENDA
Prepared By Jenny Potter, City Clerk
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council Adopts the 2025 City Meeting Schedule."
Motion Type Simple Majority Vote of members present
Strategic
Priority Operational Excellence
SUMMARY
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
Staff recommends that the City Council adopt the attached 2025 Meeting Calendar.
ATTACHMENTS
147
2025 Meeting Calendar
148
CITY OF CHANHASSEN
2025 MEETING SCHEDULE
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
City Holidays
Council Meetings: 2nd & 4th Mondays - 5:30 pm Work Session, 7:00 pm Regular Meeting
Exceptions: May 26 moved to May 19
Planning Commission: 1st & 3rd Tuesdays - 6:00pm
Exceptions: Aug 5 moved to Aug 12
Economic Development Commission: 2nd Tuesday 5:30pm (No meeting in Aug, Nov. meeting on 18)
Park & Recreation Commission: 4th Tuesday - 6:00pm (2nd Tue in Dec)
Environmental Commission: 2nd Wednesday - 6:00pm (No meeting in Aug)
Commission on Aging: 3rd Friday - 10:00am (2nd Fri in Dec)
Night to Unite (no City meetings)
School District Spring Breaks G:\Agendas\Annual Meeting Calendars\2025 meeting calendar
AUGUST SEPTEMBER
OCTOBER NOVEMBER DECEMBER
JULY
JANUARY FEBRUARY MARCH
APRIL MAY JUNE
Updated 11/12/2024 149
City Council Item
November 18, 2024
Item Adopt AI Policy
File No.Item No: D.7
Agenda Section CONSENT AGENDA
Prepared By Matt Unmacht, Assistant City Manager
Reviewed By Matt Unmacht
SUGGESTED ACTION
The Chanhassen City Council adopts the Artificial Intelligence Policy
Motion Type Simple Majority Vote of members present
Strategic
Priority Operational Excellence
SUMMARY
This policy outlines the principles and guidelines for the use of AI technologies within the city's
operations. The key highlights of the policy include improving efficiency in City operations, ensuring
the ethical use of AI, promoting transparency, and safeguarding privacy and security. The adoption of
this policy will help the city leverage AI technologies while maintaining public trust and accountability.
BACKGROUND
DISCUSSION
The AI Policy includes several key components:
1. Ethical Use: Ensuring that AI technologies are used in a manner that is fair, transparent, and
150
accountable.
2. Transparency: Providing clear information about how AI tools are used and the decisions they
support.
3. Privacy and Security: Implementing measures to protect the privacy and security of data used in
AI applications.
4. Inclusivity: Ensuring that AI technologies do not discriminate against any individual or group.
The policy also outlines the roles and responsibilities of city staff in implementing and monitoring AI
applications. It provides a framework for evaluating the impact of AI tools and ensuring they align with
the city's strategic goals.
BUDGET
RECOMMENDATION
Staff recommends that the City Council adopt the City of Chanhassen Artificial Intelligence (AI) Policy.
ATTACHMENTS
City of Chanhassen Artificial Intelligence Policy
151
City of Chanhassen Artificial Intelligence (AI) Policy
Version 1.1
Purpose
Generative AI is a set of relatively new technologies that leverages very large volumes of data along
with some machine learning (ML) techniques to produce content based on inputs from the users
known as prompts. The new content can be written (e.g. ChatGPT or Bard), or visual (e.g. Dall-E).
These tools are evolving rapidly, and are still the subject of active research: improving our
understanding of how they actually work, and the impacts of their use in society. These tools are
not actual intelligence in the human sense, rather, they are very sophisticated models that predict
what the language, text, or video that satisfies the prompt should be. Because of their impact and
potential usefulness, as well as the risks and dangers, this policy serves as a resource for
employees of the City of Chanhassen.
Generative AI is a tool. We are responsible for the outcomes of our tools. For example, if
autocorrect unintentionally changes a word - changing the meaning of something we wrote,
we are still responsible for the text. Technology enables our work, it does not excuse our
judgment nor our accountability. Always double-check any responses from AI for accuracy
and completeness.
Principals
Empowerment
• The use of AI should support the work of our workforce to deliver better, safer, more efficient
and equitable services and products to our residents.
• We rely and trust in our public sector professionals to do the right thing given the right tools
and guidance. You will need to exercise your judgment to make sure we get the benefits
from the tools while avoiding the negative impacts for the City and its constituents.
Inclusion and Respect
• AI should never be used in such a way that discriminates against one’s race, creed, religion,
national origin, disability, sex, gender, pregnancy, marital status, age, sexual orientation,
gender identity or gender expression, familial status, or status with regard to public
assistance. Our work should uplift all communities and connect them more effectively with
the resources they need to thrive.
• Everything we do, regardless of the tools, are a reflection of the City and ourselves. We are
stewards of the public, and we will use tools respectfully and responsibly.
Innovation and Risk Management
• We understand that there is value to be had in the use of technology, particularly new
generative AI, but there are also risks, some of which will not be apparent or fully
understood upfront.
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• We embrace a culture of responsible experimentation, where we maintain control and
understanding of the use of new tools while we develop new uses that drive efficiency,
delight, civic dialogue or other outcomes in service of our residents.
Privacy and Security
• Every technology tool that we use has an impact on the security of our overall environment,
and the privacy and digital rights of our constituents.
Public Purpose
• The best known of these new tools are developed for commercial purposes. While they can
be adapted for mission-driven work by public professionals, it is important to maintain
service to the public at the center of our work.
Guidelines
1. Fact Check and review all content generated by AI, especially if it will be used in public
communication or decision making.
a. Why: While Generative AI can rapidly produce clear prose, the information and
content might be inaccurate, outdated, or simply made up. It is your responsibility
to verify that the information is accurate by independently researching claims and
statements made by the AI.
b. What to look for:
i. Inaccurate information including links and references to events or facts.
ii. Bias in the positions or information. We want to make sure that no one is put
as risk or made vulnerable by these technologies. Think about others could
be portrayed or impacted by the content.
2. Do not share sensitive or private information in the prompts
a. Why: data including prompts used in generative AI might be used by the companies
that power these systems. Any information that includes personally identifying
information about our residents, other public servants, etc. could inadvertently be
shared with others. Basically, if you wouldn’t share with other people or want to put
the prompt in a public place, avoid sharing the information in the prompt.
b. Employees may use low-risk data with Artificial Intelligence (AI) technology to
perform their work. Low-risk data is defined by Minnesota Statutes Chapter 13 as
“public” and is intended to be available to the public. If you are unsure whether the
data you enter into AI applications is classified as public data, consult your City’s
responsible authority or designee prior to using AI technologies. All data created
with the use of AI is to be retained according to the City’s records retention
schedule.
c. Employees may not use the following data with AI to perform their work:
i. Moderate risk: Data that does not meet the definition of low-risk or high-risk.
This includes but is not limited to system security information, not public
names, not public addresses, not public phone numbers, and IP addresses.
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ii. High risk: Data that is highly sensitive and/or protected by law or regulation.
This includes but is not limited to protected health information, Social
Security Administration data, criminal justice information, government-
issued ID numbers (e.g., Social Security numbers, driver’s license numbers,
state ID card numbers, passport numbers), federal tax information, account
data, and bank account numbers.
More Examples, Do’s and Don’ts:
These are some suggestions on the kinds of uses that seem to be particularly useful for City uses.
By encouraging responsible experimentation, we are hoping to expand the potential uses, while
minimizing risks.
1. Drafting documents or letters:
a. Generative AI provides a great opportunity to get started on a memo, letters, job
descriptions. Note that when creating a prompt for ChatGPT for this context, it can
consider including any specific format preferences such as essay, bullet points, outline
or dialogue. Additionally, you can request the use of specific keywords or phrases, or
technical terms to be included or avoided in the response. This will help the AI tool
provide you with a more tailored and efficient response to your request. Please note that
some of the examples below apply only to Madison AI, the City’s internal AI database,
and other examples apply to generative AI in general, such as ChatGPT.
i. Example: generate guidelines for the use of generative AI at the City of
Chanhassen
ii. Example: prepare a staff report for City Council adopting ordinance
amendments for Chapter 10 of the City’s Code
iii. Example: generate letters that express points of view specified in the prompt.
This might allow you to understand an issue from different perspectives.
iv. Example: You can ask generative AI to help you write a more effective version of
a prompt. You can say “help me write a better prompt to [insert the initial
objective of the prompt].
b. Do’s :
i. Try to be specific in the prompt. If you give more context, the answer becomes
more relevant.
ii. Edit and review the content. Regardless of how the content was authored, you
and the City will bear responsibility over its use in the public.
c. Don’ts:
i. Do not include confidential information in the prompt.
ii. Do not rely on generative AI to provide accurate answers.
iii. Do not use generative AI to create communication regarding sensitive topics. For
instance, a renowned institution was criticized for using generative AI to write a
press release regarding a police incident.
2. Drafting Content In Plain Language
a. Generative AI can help you write clearer and simpler language. You can use the prompt
to indicate the reading level or audience for the text.
154
i. Example: use generative AI to write a section of the City Code that a person in
elementary school might understand.
ii. Example: use generative AI to modify a sentence. AI tools can allow you to
optimize text for the length of the sentence, or the audience.
b. Do’s:
i. Specify in the prompt if you have a specific audience in mind.
ii. Try different prompts, or request different versions of the same sentence until
you find what works best.
iii. You can pass the output of the text by a readability app that can identify
challenging sentences, as well as the reading level for the text.
c. Don'ts:
i. Do not include confidential information in the prompt.
ii. Do not assume the AI tool will correctly understand pronouns. For instance, a
model might suggest: “Dear Sir/Ma'am” does not include non-binary people,
and could be replaced with “Dear Colleague” or “Dear neighbor”.
3. Summarizing Text
a. Generative AI does a great job of summarizing longer pieces of text into summaries. If
you have a few pages that you want to condense into a few bullet points, or you have
been struggling with converting a long set of notes into a paragraph, these tools could
be very helpful.
i. Example: copy notes taken from a meeting to generate a short summary of the
meeting. Ensure you delete confidential information from your notes about the
meeting.
ii. Example: summarize citizen comments in response to an engagement
iii. Example: write a paragraph summary of a 5 page report.
4. Producing images, audio, and videos
a. Generative AI can produce images, audio, and videos based on prompts. This can
support the creation of appealing or insightful communication resources. Disclose that
you have used AI to generate the content.
i. Example: make an image of residents enjoying hot dogs at the 4th of July Festival
ii. Example: create a video showing the differences between a stop sign and stop
light at an intersection
iii. Example: write a jingle or song to remind residents about No Mow May.
b. For larger projects, high-impact content, or any public-facing materials, however, they
should consult with and defer to our Communications team to ensure consistency,
quality, and alignment with our brand standards.
155
City Council Item
November 18, 2024
Item Award Contract for Lobbying Services to Lockridge Grindal Nauen
File No.Item No: D.8
Agenda Section CONSENT AGENDA
Prepared By Laurie Hokkanen, City Manager
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council awards a contract for lobbying services to Lockridge Grindal Nauen."
Motion Type Simple Majority Vote of members present
Strategic
Priority N/A
SUMMARY
BACKGROUND
The firm will help the city pursue its Legislative Priorities, with particular emphasis on the a Sales Tax
Construction Exemption and a bonding request for the Chanhassen Bluffs Community Center.
Lobbying representation is more efficient and effective than dedicated staff resources to committee
hearings.
This would be the city's second consecutive two-year contract with for lobbying services with LGN.
LGN staff have assisted the city on similar issues since 2023, including securing the ability to take the
local option sales tax to referendum and receiving a construction sales tax exemption for the Civic
Campus project.
More information on the firm at: https://www.locklaw.com/practices/state-government-relations/
156
DISCUSSION
BUDGET
The annual fee is $40,000. The fee is not increasing from the 2023-2024 rates.
RECOMMENDATION
Staff recommends the Chanhassen City Council award a contract for lobbying services to Lockridge
Grindal Nauen.
ATTACHMENTS
City of Chanhassen 2025-2026 Contract
157
LEGISLATIVE SERVICES AGREEMENT
THIS AGREEMENT,made and entered into by and between City of Chanhassen
(“Client”) and LOCKRIDGE GRINDAL NAUEN PLLP (“Consultant” or “LGN”)
(collectively the “Parties”).
W I T N E S S E T H
WHEREAS,Client, wishes to purchase the services of Consultant to assist Client in
monitoring, reporting, and lobbying related to certain state legislative and administrative matters;
NOW, THEREFORE, in consideration of the mutual undertakings and promises
hereinafter set forth, Client and Consultant agree as follows:
1.CONSULTANT SERVICES
Consultant shall provide, in coordination with Client’s officers, committees and staff, the
services listed in Exhibit A hereto. If additional services, projects or work is agreed upon
by both Consultant and Client, fees for such additional services, project or work will be
negotiated and mutually agreed upon in writing prior to the performance of additional
services, projects or work.
2.TERM AND TERMINATION
2.1 Term. The term of engagement for the services provided shall be January 1,
2025 - December 31, 2026, with an option to continue at the same rate for an additional
two years, subject to termination as provided in Section 2.2.
2.2 Termination. This Agreement may be terminated prior to its expiration only as
follows:
2.2.1 Upon the written mutual agreement of the Parties hereto;
2.2.2 By either Party upon sixty (60) days written notice to the other Party.
2.2.3 In the event of termination, fees owed by the Client shall be prorated as of the
date of termination.
3.COST OF AND PAYMENT FOR SERVICES
3.1 Fees. In consideration of services performed as specified in Section 1 and Exhibit
A of this Agreement, Client shall pay Consultant the professional fees in the amount of
$40,000 for each year, payable in twelve (12) equal installments of $3,333.33 per
month, commencing January 1, 2025 and January 1, 2026.
3.2 Costs. In addition to payment for professional fees, Client shall pay Consultant
for all reasonable incidental expenses incurred by Consultant on Client’s behalf.
3.3 Payment. Payment for professional fees and expenses shall be made to
Consultant upon submission by Consultant to Client of invoices for services rendered and
expenses incurred and Client shall pay Consultant by the dates listed above.
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4890-5507-1730, v. 1
4.DATA RETENTION
4.1 LGN may use reputable third-party service providers, including ‘cloud’ service providers,
to help us deliver efficient, cost-effective legal services. This may include
document/information hosting, sharing, transfer, analysis, processing or storage. By
engaging us, City of Chanhassen understands and consents to having communications,
documents and other data pertinent to its matters managed through such third-party
technology, including where confidential information may be stored on and accessed
from such cloud-based computer servers located in a facility not directly controlled by
LGN. City of Chanhassen acknowledges that the use of such services may be subject to
the terms and conditions of the provider and accept that LGN is not responsible for the
security of the data, the provider’s security standards, or the risk that the security of
information on such cloud-based platforms may be breached. City of Chanhassen
agrees that the benefits of using such technology outweigh the risks, including risks
related to confidentiality and security. A list of LGN’s cloud providers is available upon
request.
4.2 LGN has adopted a document retention policy that governs the retention and disposition
of closed client files. At the conclusion of the matter for which City of Chanhassen has
retained us, we will return all original client documents. At that time, City of
Chanhassen will have sixty (60) days to let us know if you want certain of the
documents which remain in the file. If you notify us within this sixty (60) day period, we
will not destroy the file until City of Chanhassen has had an opportunity to identify any
such documents and, if appropriate, obtain copies of them. If City of Chanhassen does
not so notify us, we will transfer your file to closed storage and/or an electronic archive
pursuant to our file closing and destruction procedures. File contents (including work
papers, etc.) will be considered the property of LGN. We will retain the file for six (6)
years and then destroy its contents, without further notice and in a manner which
preserves their confidential nature.
4.3 If, at any time LGN concludes that there are no active matters in which we are
representing City of Chanhassen, it will be considered a former, rather than a current
client of LGN, unless and until City of Chanhassen asks us to perform additional
services, and we agree to perform them.
4.4 If City of Chanhassen requests us to transfer our file to you or to another firm prior to
the completion of the matter, City of Chanhassen agrees we can make and retain copies
of relevant portions of the file and that the cost for such copying is to be paid by City of
Chanhassen, as well as any other copying on its behalf. These charges for copying City
of Chanhassen’s file may include, in the case of documents stored electronically, the
reasonable cost of retrieving the documents, and City of Chanhassen agrees to pay these
costs.
5.INDEPENDENT CONTRACTOR
Consultant shall select the means, method, and manner of performing the services herein.
Consultant is and shall remain an independent contractor with respect to all services
performed under this Agreement.
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4890-5507-1730, v. 1
6.COMPLETE AGREEMENT
The Parties each agree and understand that this Agreement, including all Exhibits hereto,
constitutes the entire agreement between the Parties and supersedes any prior or
contemporaneous oral understandings or agreements with respect to the subject matter
hereof.
7.AMENDMENTS AND WAIVERS
This Agreement may not be amended, altered, enlarged, supplemented, abridged, or
modified, nor can any provision hereof be waived, except by a writing executed by both
Parties which shall be attached hereto. Failure of any Party to enforce any provision of
this Agreement shall not constitute or be construed as a waiver of such provision nor of
the right to enforce such provision.
8.NOTICES
All notices, demands, and requests permitted or required to be given under this
Agreement shall be in writing and deemed given when mailed by the United States mail,
postage prepaid, registered or certified mail, return receipt requested, to the address of the
appropriate Party as provided herein.
IN WITNESS WHEREOF,the duly authorized representatives of the Parties hereto
have executed this Agreement this day of ____________________2024.
ADDRESS:
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
ADDRESS:
Suite 2200
100 Washington Avenue South
Minneapolis, MN 55401
CLIENT:
City of Chanhassen
By:________________________________
Its:_________________________________
CONSULTANT:
LOCKRIDGE GRINDAL NAUEN PLLP
By: Harry Gallaher
Its: Managing Partner
160
4890-5507-1730, v. 1
EXHIBIT A
LGN will provide tax, capital investment and state policy issue lobbying services for the City of
Chanhassen.
161
City Council Item
November 18, 2024
Item Approve an Encroachment Agreement between the City of Chanhassen and the
property owner at 1500 Pembroke Pass
File No.N/A Item No: D.9
Agenda Section CONSENT AGENDA
Prepared By Stacy Osen, Administrative Support Specialist
Reviewed By Charlie Howley
SUGGESTED ACTION
"The Chanhassen City Council approves an Encroachment Agreement allowing the property owner
to install a fence located within the city's easement areas at 1500 Pembroke Pass."
Motion Type Simple Majority Vote of members present
Strategic
Priority Asset Management
SUMMARY
N/A
BACKGROUND
The property owners of 1500 Pembroke Pass (1500 Pembroke Pass, LLC) desire to construct a fence
located within the city's easement areas. The property is legally described as Lot 9, Block 5, Preserve At
Bluff Creek 1st Addition, and shown in Exhibit A (consisting of two pages). This fence will encroach
into the city's public easement area that has an active storm sewer line located in it and therefore the city
requires an Encroachment Agreement (EA) be entered into to protect the maintenance access to the
asset.
DISCUSSION
162
The attached EA was drafted by the City Attorney's office and is signed by the property owner. Upon
city approval and execution, the EA will be recorded against the property.
BUDGET
N/A
RECOMMENDATION
Staff recommends City Council approve the Encroachment Agreement.
ATTACHMENTS
ENCROACHMENT AGREEMENT - 1500 PEMBROKE PASS LLC
163
233216v1 1
(reserved for recording information)
ENCROACHMENT AGREEMENT
AGREEMENT made this ____ day of _____________, 2024, by and between the
CITY OF CHANHASSEN,a Minnesota municipal corporation (“City”), and 1500 PEMBROKE
PASS LLC, a Minnesota limited liability company (“Owner”).
1.BACKGROUND. Owner is the fee owner of certain real property located in the
City of Chanhassen, County of Carver, State of Minnesota, legally described as follows:
Parcel ID No. 25.6450510
Lot 9, Block 5, PRESERVE AT BLUFF CREEK 1
ST ADDITION
(abstract)
having a street address of 1500 Pembroke Pass, Chanhassen, Minnesota 55317 (“Subject
Property”). The City owns easements for drainage and utility purposes over portions of the Subject
Property (“Easement Areas”). Owner desires to construct a fence on the Subject Property that
encroaches on the City’s Easement Areas as depicted on the attached Exhibit “A” (consisting of
two pages).
2.ENCROACHMENT AUTHORIZATION. The City hereby approves the
encroachment in its Easement Areas on the Subject Property for the fence conditioned upon
164
233216v1 2
removable fence panels in areas where the fence encroaches on existing utilities and/or installation
of gates having a clear span the width of the easement for City access to its Easement Areas.
Further conditions of encroachment approval are as follows:
The fence must allow water to pass under it so as not to impede overland water flow
during rain events.
The fence must remain a minimum distance of five (5’) feet from the outside edge of
all drainage and utility structures and a minimum of two (2’) feet from the outside edge
of all storm sewer piping as indicated on Exhibit A. Pipe location will be verified during
final inspection of the fencing.
The fence posts shall be placed on the Subject Property but not attached to neighboring
fences and must not cross the property lines.
The City shall have no responsibility to maintain the fence located in the Easement
Areas.
Owner must maintain the fence located on the Subject Property.
Owner is fully responsible and liable for any and all damage caused to the fence
because of their location in the Easement Areas.
Further, Owner agrees that the fence shall be constructed consistent with all applicable
federal, state and local laws and regulations.
3.HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to
encroach in the Easement Areas, Owner, for itself, its successors and assigns, hereby agrees to
indemnify and hold the City harmless from any damage caused to the Subject Property, including
the fence and removal of fence panels and/or gates in the Easement Areas, caused in whole or in
part by the encroachment into the Easement Areas.
4.TERMINATION OF AGREEMENT. The City may terminate this Agreement
at any time if it is reasonably necessary for the City to occupy the Easement Areas for drainage or
utility purposes and the fence is inconsistent with the City’s use of the easement. Prior to
termination, the City will give the then owner of the Subject Property thirty (30) days advance
written notice, except that no notice period will be required in the case of an emergency condition
as determined solely by the City and this Agreement may then be terminated immediately. The
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233216v1 3
property owner shall remove that portion of the fence to the extent it impacts the Easement Areas
to the effective date of the termination of this Agreement. If the owner fails to do so, the City may
remove the fence to the extent it impacts the Easement Areas and charge the cost of removal back
to the owner for reimbursement.
5.RECORDING. This Agreement shall run with the land and shall be recorded
against the title to the Subject Property.
CITY OF CHANHASSEN
By ___________________________________
(SEAL)Elise Ryan, Mayor
And __________________________________
Laurie Hokkanen, City Manager
STATE OF MINNESOTA )
)ss.
COUNTY OF CARVER )
The foregoing instrument was acknowledged before me this _______ day of
__________________, 2024, by Elise Ryan and by Laurie Hokkanen, respectively the Mayor
and City Manager of the City of Chanhassen,a Minnesota municipal corporation, on behalf of
the corporation and pursuant to the authority granted by its City Council.
____________________________________
Notary Public
166
233216v1 4
PROPERTY OWNER:
1500 PEMBROKE PASS LLC
By ______________________________________
____________________________ [print name]
Its __________________________ [title]
STATE OF MINNESOTA )
)ss.
COUNTY OF ____________)
The foregoing instrument was acknowledged before me this ____ day of _______________,
2024, by ___________________________, the ______________________ of 1500 Pembroke
Pass LLC, a Minnesota limited liability company, on behalf of the entity.
_____________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON,
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
AMP/mkl
167
233216v1 5
EXHIBIT “A”
Page 1 of 2
168
233216v1 6
Page 2 of 2
169
City Council Item
November 18, 2024
Item Approval of Microsoft Office365 License Renewal
File No.Item No: D.10
Agenda Section CONSENT AGENDA
Prepared By Rick Rice, IT Manager
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council approves the renewal of Microsoft Office 365 licenses at a cost of
$26,048.72 per year for the three-year term totaling $78,146.16 from SHI."
Motion Type Simple Majority Vote of members present
Strategic
Priority Communications
SUMMARY
The city transitioned to the Microsoft Office 365 license model in 2021. This added additional
Microsoft applications for collaboration, communications and accessibility to these applications from
mobile devices. All staff utilize Microsoft Office365 applications in their daily work. A three-year
renewal quote was received from SHI utilizing a NASPO nationally bid contract with the State of
Minnesota, which fulfills the requirements of the city purchasing policy. Security upgrades are included
in the renewal licenses.
BACKGROUND
City Council approved the initial purchase of a three-year Microsoft Office365 license agreement from
SHI on the October 25, 2021 council meeting. This license agreement is expiring on November 31,
2024.
DISCUSSION
170
BUDGET
RECOMMENDATION
That the Chanhassen City Council approves the renewal of Microsoft Office 365 licenses at a cost of
$37,268.96 per year for the three year term totaling $111,806.88 from SHI.
ATTACHMENTS
Resolution
SHI Quote
Software Value Added Reseller Addendum
171
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 18, 2024 RESOLUTION NO:2024-XX
MOTION BY: SECONDED BY:
RESOLUTION APPROVING RENEWAL OF
MICROSOFT OFFICE365 USER LICENSES FROM SHI
WHEREAS the City Council approved the purchase of a three-year Microsoft Office365
license agreement in October of 2021; and
WHEREAS, the three year Microsoft Office365 subscription licenses agreement will
end on November 31, 2024
WHEREAS,the Microsoft Office365 suite provides the cities primary software
applications for document generation, and collaboration with staff and constituents; and
WHEREAS,the NASPO renewal quote received from SHI for the three-year purchase
agreement is a Minnesota Statewide Enterprise agreement which fulfills the requirements of the
city purchasing policy.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of
Chanhassen, Minnesota, approves the renewal of Microsoft Office365 user licenses at a cost of
$37,268.96 per year for the three-year term totaling $111,806.88 from SHI.
PASSED AND ADOPTED by the Chanhassen City Council this 18
th day of November 18,
2024.
ATTEST:
Jenny Potter, City Clerk Elise Ryan, Mayor
YES NO ABSENT
172
Pricing Proposal
Quotation #: 25463392
Reference #: EA 68411540
Created On: 10/24/2024
Valid Until: 12/11/2024
MN-City of Chanhassen Inside account Manager-
microsoft- gov
Richard Rice
7700 Market Blvd
Chanhassen, MN 55317
UNITED STATES
Phone: (952) 227-1111
Fax:
Email:rrice@ci.chanhassen.mn.us
Isabelle Brodsky
290 Davidson Ave
Somerset, NJ 08873
Phone: 800-527-6389 ext. 5553572
Fax:
Email:isabelle_brodsky@shi.com
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 O365 G1 GCC Sub Per User
Microsoft - Part#: U4S-00002
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
40 $103.43 $4,137.20
2 Exchange Online P1 GCC Sub Per User
Microsoft - Part#: 3MS-00001
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
16 $36.60 $585.60
3 M365 G3 Unified FUSL GCC Sub Per User
Microsoft - Part#: AAD-34704
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
72 $387.76 $27,918.72
4 EMS G3 GCC ALng Sub Per User
Microsoft - Part#: AAD-32907
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
40 $103.55 $4,142.00
5 Visio P2 GCC Sub Per User
Microsoft - Part#: P3U-00001
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
2 $137.33 $274.66
173
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
6 Entra ID P2 Gov SU Entra ID P1 Per User
Microsoft - Part#: MQN-00002
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
3 $27.42 $82.26
7 Intune Remote Help for Gov Sub Per User
Microsoft - Part#: EP2-01803
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2024 – 11/30/2025
Note: Year 1 of 3
3 $42.84 $128.52
8 O365 G1 GCC Sub Per User
Microsoft - Part#: U4S-00002
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: Year 2 of 3
40 $103.43 $4,137.20
9 Exchange Online P1 GCC Sub Per User
Microsoft - Part#: 3MS-00001
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: Year 2 of 3
16 $36.60 $585.60
10 M365 G3 Unified FUSL GCC Sub Per User
Microsoft - Part#: AAD-34704
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: year 2
72 $387.76 $27,918.72
11 EMS G3 GCC ALng Sub Per User
Microsoft - Part#: AAD-32907
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: year 2
40 $103.55 $4,142.00
12 Visio P2 GCC Sub Per User
Microsoft - Part#: P3U-00001
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: year 2
2 $137.33 $274.66
13 Entra ID P2 Gov SU Entra ID P1 Per User
Microsoft - Part#: MQN-00002
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
3 $27.42 $82.26
174
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: year 2
14 Intune Remote Help for Gov Sub Per User
Microsoft - Part#: EP2-01803
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2025 – 11/30/2026
Note: Year 2 of 3
3 $42.84 $128.52
15 O365 G1 GCC Sub Per User
Microsoft - Part#: U4S-00002
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: Year 3 of 3
40 $103.43 $4,137.20
16 M365 G3 Unified FUSL GCC Sub Per User
Microsoft - Part#: AAD-34704
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: year 3
72 $387.76 $27,918.72
17 EMS G3 GCC ALng Sub Per User
Microsoft - Part#: AAD-32907
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: year 3
40 $103.55 $4,142.00
18 Visio P2 GCC Sub Per User
Microsoft - Part#: P3U-00001
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: year 3
2 $137.33 $274.66
19 Entra ID P2 Gov SU Entra ID P1 Per User
Microsoft - Part#: MQN-00002
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: year 3
3 $27.42 $82.26
20 Exchange Online P1 GCC Sub Per User
Microsoft - Part#: 3MS-00001
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: Year 3 of 3
16 $36.60 $585.60
21 Intune Remote Help for Gov Sub Per User 3 $42.84 $128.52
175
Microsoft - Part#: EP2-01803
Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR)
Contract #: CTR060028
Subcontract #: 237594
Coverage Term: 12/1/2026 – 11/30/2027
Note: Year 3 of 3
Subtotal $111,806.88
Total $111,806.88
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts,
please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman
Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
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Master Agreement #: CTR060028
MN Contract ID#: 237594
Contractor: SHI
Participating Entity: STATE OF MINNESOTA
This Participating Addendum is entered into by Contractor and Participating Entity (collectively,
the “Parties”).
Scope and Participation:
1. Scope:
☒ This Participating Addendum includes the entire scope of the products and services
available through the Master Agreement referenced above.
☐ This Participating Addendum includes the entire scope of the products and services
available through the Master Agreement referenced above, except the following:
Any scope exclusions specified herein apply only to this Participating Addendum and shall not
amend or affect other participating addendums or the Master Agreement itself.
2. Participation: This Participating Addendum covers participation of Participating Entity in the
above-referenced Master Agreement between the State of Arizona and Contractor for
Software Value Added Reseller (SVAR). Subject to prior approval by the State Chief
Procurement Official, this Participating Addendum may be used by all state agencies,
institutions of higher education, cities, counties, districts, and other political subd ivisions of
the state, and nonprofit organizations within the state if authorized herein and by law. Issues
of interpretation and eligibility for participation are solely within the authority of the State
Chief Procurement Official.
3. Term:
☐ This Participating Addendum shall become effective as of the date of the last signature
below and shall terminate upon the expiration or termination of the Master Agreement, as
amended, unless the Participating Addendum is terminated sooner in accordance with the
terms set forth herein.
☒ This Participating Addendum shall become effective as of the date of the last signature
below and shall terminate on September 30, 2025, unless terminated sooner or otherwise
amended in accordance with the terms set forth herein. Notwithstanding the previous, in no
event shall the term of the Participating Addendum exceed the term of the Master
Agreement, as amended.
4. Primary Contacts: The following (or their named successors) are the primary contact
individuals for this Participating Addendum:
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CONTRACTOR:
Name: Nicole Rasky
Address: 290 Davidson Avenue, Somerset NJ 08873
Telephone: 732-584-8227
Fax:
Email: NASPO_SVAR@shi.com
PARTICIPATING ENTITY:
Name: Matt Hassenstab
Address: 50 Sherburne Ave. St Paul, MN 55155
Telephone: 651.201.2431
Fax:
Email: Matt.Hassenstab@state.mn.us
Participating Entity Modifications and Additions to the Master
Agreement
☐ This Participating Addendum incorporates all terms and conditions of the Master Agreement
as applied to the Participating Entity and Contractor.
☒ This Participating Addendum incorporates all terms and conditions of the Master Agreement
as applied to the Participating Entity and Contractor, subject to the following limitations,
modifications, and additions:
The terms and conditions of this Participating Addendum, including Minnesota Exhibit A which is
attached and hereby incorporated by reference into this Participating Addendum, shall prevail
over directly conflicting terms and conditions in the Master Agreement. The terms of this
Participating Addendum and the Master Agreement shall be interpreted as cumulative and
complimentary to the extent possible.
Any limitations, modifications, or additions specified herein apply only to the agreement and
relationship between Participating Entity and Contractor and shall not amend or affect other
participating addendums or the Master Agreement itself.
5. Lease Agreements: Lease purchase and term leases are allowable only for Purchasing
Entities whose rules and regulations permit leasing of Software. Any Lease agreement is
unenforceable without full review and approval of the customer legal counsel.
6. Subcontractors: All contractors, dealers, and resellers authorized to provide sales and
service support in Participating Entity’s state, as shown on Contractor’s NASPO ValuePoint-
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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specific webpage, may provide sales and service support to users of this Participating
Addendum. Participation of Contractor’s contractors, dealers, and resellers will be in
accordance with the terms and conditions set forth in the Master Agreement.
7. Orders: Any order placed by Participating Entity or a Purchasing Entity for a product or
service offered through this Participating Addendum shall be deemed to be a sale under,
and subject to the pricing and other terms and conditions of, the Master Agreement (as
modified by this Participating Addendum) unless the parties to the order agree in writing that
another contract or agreement applies to the order.
8. Insurance: Contractor must be capable of furnishing the products and services as outlined in
the Master Agreement and must be able to provide proof of insurance in accordance with
the terms of this Participating Addendum and the Master Contract.
If Contractor is the product or service provider, and is directly accepting and shipping orders,
the Certificate of Insurance must be in its name and must meet all of the requirements
outlined in the solicitation. The Contract will not be executed until the required insurance
certificate is received and approved by the State.
Upon notification of award, and within seven (7) days of notification, the awarded vendor(s)
is(are) to provide a Certificate of Insurance with the coverage and amounts called for in the
Participating Addendum. Any Contract awarded will not be executed until the Certificate of
Insurance has been received and approved by the State. The State reserves the right to
rescind the Contract award if the vendor does not provide the Certificate of Insurance within
the required time.
9. Intellectual Property Indemnification (VAR):
Contractor is a value added reseller (“VAR”) of all third party products, not the original
equipment manufacturer, licensor, or distributor (“OEM”) and therefore disclaims any
indemnification responsibility regarding third party products provided under this Agreement.
Contractor shall forward the indemnifications to State which are provided to Contractor by
the OEM of that product and to the extent granted by the OEM, State shall be the
beneficiary of the OEM’s indemnifications with respect to the product. Contractor is not a
party to any such terms between State and OEM and State agrees to look solely to the OEM
for satisfaction of any and all indemnification claims related to that OEM’s product.
10. Audit Clause: Any contract or pass-through disbursement of public funds to a vendor of
goods or services or a grantee must expressly or implicitly contain an audit clause that
provides that the books, records, documents, and accounting practices and procedures of
the vendor or other party relevant to the contract are subject to examination by the
contracting agency and either the Legislative Auditor or State Auditor, whichever is
appropriate, for a minimum of six years.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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IN WITNESS WHEREOF, the Parties have executed this Participating Addendum.
PARTICIPATING ENTITY CONTRACTOR
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
For questions regarding NASPO ValuePoint Participating Addendums, please contact the
Cooperative Contract Coordinator team at info@naspovaluepoint.org.
Fully executed NASPO ValuePoint Participating Addendums must be submitted via email in
PDF format to pa@naspovaluepoint.org.
Kristina Mann
Senior Manager - Contracts
Ian Nix
Manager - Contracts
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515A
10/9/2023
10/9/2023
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
Acquisition Management Specialist
Matt Hassenstab
10/18/2023
10/18/2023
IT Acquisitions Supervisor
Andy Doran
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Minnesota Exhibit A
Minnesota General Terms, Conditions, and Specifications
1. DEFINITIONS. For purposes of this Minnesota Exhibit A, the following definitions apply:
a. CPV Members. The Cooperative Purchasing Venture (CPV) program was established
by Minn. Stat. § 16C.03, subd. 10, which authorizes the commissioner of the Minnesota
Department of Administration (Commissioner of Administration) through its Office of
State Procurement (OSP) to enter into a cooperative purchasing agreement for the
provision of goods, services, and utilities with one or more governmental units and other
entities as described in Minn. Stat. § 471.59, subd. 1 and Minn. Stat. § 16C.03, subd. 10.
Based on this authority, the Commissioner of Administration enters into a joint powers
agreement that designates OSP as the authorized purchasing agent for the
governmental unit or other entity. Governmental units and other entities joining the
program are given an access code which identifies them as CPV members and permits
them to access the OSP website to get information about commodities and/or services
available on the State of Minnesota (State) contracts. Governmental units and other
entities who are not members of the CPV program are not authorized to use the contract
prices. The Contract Vendor agrees to provide the contract to CPV members at the
same prices, terms, conditions, and specifications. For additional information, visit the
OSP website at www.mmd.admin.state.mn.us.
b. State Agencies. This term applies only to State agencies and departments, as defined
in Minn. Stat. §§ 15.01 and 15.012.
c. Ordering Entity. This term applies to any State Agency or CPV Member when allowed
in the Participating Addendum.
d. State and State of Minnesota. These two terms apply to the Minnesota Department of
Administration, Office of State Procurement (OSP), representing the State of Minnesota
as the contracting agency for the Participating Addendum. These terms also apply to
the State's Department of Information Technology Services (MNIT) when acting within its
statutorily defined contracting capacity.
e. Minnesota Department of Information Technology Services (MNIT). Minnesota’s
Information Technology agency. MNIT is responsible for providing or entering into
managed services contracts for the provision, improvement, and development of
business application software and related technical support services and other
information technology systems and services to Minnesota state agencies pursuant to
Minnesota Statute section 16E.016(a).
f. Contract Vendor and Contractor. These two terms apply to the awarded vendor from
the NASPO ValuePoint Master Agreement that OSP selects to receive a Participating
Addendum. These terms have the same meaning as “Reseller” and “Contractor” as
used in the NASPO ValuePoint Master Agreement.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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g. Contract. Contract is defined as the Minnesota Participating Addendum, which
incorporates the terms of the NASPO ValuePoint Master Agreement.
h. Master Contract or Master Agreement. Master Contract is defined as the
corresponding NASPO ValuePoint Master Agreement between NASPO ValuePoint and
the Contractor.
2. ANTITRUST. The Contract Vendor hereby assigns to the State of Minnesota any and all
claims for overcharges as to goods and/or services provided in connection with the
Participating Addendum resulting from antitrust violations which arise under the antitrust
laws of the United States and the antitrust laws of the State.
3. INSURANCE. Prior to execution of the Participating Addendum, the Contract Vendor will be
required to provide a copy of a Certificate of Insurance, including workers’ compensation
insurance coverage requirements of Minn. Stat. § 176.181 subd. 2, and other coverages per
the insurance requirements if included in the Participating Addendum. Contract Vendor shall
meet the insurance requirements of the Master Contract except where more specific or
greater coverages are required by this Participating Addendum.
4. INDEMNIFICATION, HOLD HARMLESS, AND LIMITATION OF LIABILITY. In accordance
with the Master Contract, Contract Vendor shall indemnify, protect, save and hold harmless
the State, its representatives and employees, from any and all claims or causes of action,
including all legal fees incurred by the State arising from act(s), error(s), or omission(s)
during the performance of the Contract by the Contract Vendor or its agents, employees, or
subcontractors. This clause shall not be construed to bar any legal remedies the Contract
Vendor may have with the State’s failure to fulfill its obligations pursuant to the Contract.
For clarification and not as a limitation, the Contract Vendor hereby expressly extends, in
addition to the other terms, conditions and specifications of the Contract, the foregoing
defense and indemnification obligations to Cooperative Purchasing Venture (CPV)
Members, including Board of Trustees of the Minnesota State Colleges and Universities, in
addition to Agency as defined in Minn. Stat. 16.C.02, in addition to the legislative and judicial
branches and constitutional offices of state government.
5. LAWS AND REGULATIONS. Any and all services, articles or equipment offered and
furnished must comply fully with all local, State and federal laws and regulations, including
Minn. Stat. § 181.59 prohibiting discrimination and business registration requirements of the
Office of the Minnesota Secretary of State.
6. GOVERNMENT DATA PRACTICES. The Contract Vendor and the State must comply with
the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (and where applicable, if
the State contracting party is part of the judicial branch, with the Rules of Public Access to
Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same
may be amended from time to time) as it applies to all data provided by the State to the
Contract Vendor and all data provided to the State by the Contract Vendor. In addition, the
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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Minnesota Government Data Practices Act applies to all data created, collected, received,
stored, used, maintained, or disseminated by the Contract Vendor in accordance with the
Contract that is private, nonpublic, protected nonpublic, or confidential as defined b y the
Minnesota Government Data Practices Act, Ch. 13 (and where applicable, that is not
accessible to the public under the Rules of Public Access to Records of the Judicial Branch).
In the event the Contract Vendor receives a request to release the data referred to in this
article, the Contract Vendor must immediately notify the State. The State will give the
Contract Vendor instructions concerning the release of the data to the requesting party
before the data is released. The civil remedies of Minn. Stat. § 13.08, apply to the release
of the data by either the Contract Vendor or the State.
The Contract Vendor agrees to indemnify, save, and hold the State of Minnesota, its agent
and employees, harmless from all claims arising out of, resulting from, or in any manner
attributable to any violation of any provision of the Minnesota Government Data Practices
Act (and where applicable, the Rules of Public Access to Records of the Judicial Branch),
applicable to the services Contract Vendor is providing under this Contract, including legal
fees and disbursements paid or incurred to enforce this provision of the Contract. In the
event that the Contract Vendor subcontracts any or all of the work to be performed under
the Contract, the Contract Vendor shall retain responsibility under the terms of this article for
such work.
7. GOVERNING LAW. The Contract will be construed in accordance with and performance
governed by the laws of the State of Minnesota. Except to the extent that the provisions of
the Contract are clearly inconsistent therewith, the Contract shall be governed by the
Uniform Commercial Code (UCC) as adopted by the State of Minnesota. To the extent the
Contract entails delivery or performance of services, the services will be deemed ”goods”
within the meaning of the UCC, except when to deem such services as ”goods” is
unreasonable.
8. JURISDICTION AND VENUE. The Contract, its amendments and supplements thereto,
shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings
arising out of the Contract or breach thereof shall be in the State or federal court with
competent jurisdiction in Ramsey County, Minnesota. The Contract Vendor voluntarily
agrees to be subject to the jurisdiction of Minnesota for all proceedings arising out of the
Contract, or any breach thereof.
9. HUMAN RIGHTS/AFFIRMATIVE ACTION. The State requires affirmative action
compliance by its Contract Vendors in accordance with Minn. Stat. § 363A.36 and Minn. R.
5000.3400 to 5000.3600.
a. Covered contracts and Contract Vendors. One-time acquisitions, or a contract for a
predetermined amount of goods and/or services, where the amount of your response is
in excess of $100,000 requires completion of the Affirmative Action Certification page. If
the solicitation is for a contract for an indeterminate amount of goods and/or services,
and the State estimated total value of the contract exceeds $100,000 whether it will be a
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multiple award contract or not, you must complete the Affirmative Action Certification
page. If the contract dollar amount or the State estimated total contract amount exceeds
$100,000 and the Contract Vendor employed more than 40 full-time employees on a
single working day during the previous 12 months in Minnesota or in the state where it
has its principal place of business, the Contract Vendor must comply with the
requirements of Minn. Stat. § 363A.36, subd. 1 and Minn. R. 5000.3400 to 5000.3600. A
Contract Vendor covered by Minn. Stat. § 363A.36, subd. 1 and Minn. R. 5000.3400 to
5000.3600 that had more than 40 full-time employees within Minnesota on a single
working day during the previous 12 months must have a certificate of compliance issued
by the commissioner of the Department of Human Rights (certificate of compliance). A
Contract Vendor covered by Minn. Stat. § 363A.36, subd. 1 that did not have more than
40 full-time employees on a single working day during the previous 12 months within
Minnesota but that did have more than 40 full-time employees in the state where it has
its principal place of business and that does not have a certificate of compliance must
certify that it is in compliance with federal affirmative action requirements.
b. Minn. Stat. § 363A.36, subd. 1 requires the Contract Vendor to have an affirmative
action plan for the employment of minority persons, women, and qualified disabled
individuals approved by the commissioner of the Department of Human Rights
(commissioner) as indicated by a certificate of compliance. Minn. Stat. § 363A.36
addresses suspension or revocation of a certificate of compliance and contract
consequences in that event. A contract awarded without a certificate of compliance may
be voided.
c. Minn. R. 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include,
but are not limited to, criteria for contents, approval, and implementation of affirmative
action plans; procedures for issuing certificates of compliance and criteria for
determining a Contract Vendor’s compliance status; procedures for addressing
deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures
for compliance review; and contract consequences for noncompliance. The specific
criteria for approval or rejection of an affirmative action plan are contained in various
provisions of Minn. R. 5000.3400-5000.3600 including, but not limited to, parts
5000.3420-5000.3500 and parts 5000.3552-5000.3559.
d. Disabled Workers. Minn. R. 5000.3550 provides the Contract Vendor must comply with
the following affirmative action requirements for disabled workers.
AFFIRMATIVE ACTION FOR DISABLED WORKERS
a. The contractor must not discriminate against any employee or applicant for employment
because of physical or mental disability in regard to any position for which the employee
or applicant for employment is qualified. The contractor agrees to take affirmative action
to employ, advance in employment, and otherwise treat qualified disabled persons
without discrimination based upon their physical or mental disability in all employment
practices such as the following: employment, upgrading, demotion or transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
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b. The contractor agrees to comply with the rules and relevant orders of the Minnesota
Department of Human Rights issued pursuant to the Minnesota Human Rights Act.
c. In the event of the contractor’s noncompliance with the requirements of this clause,
actions for noncompliance may be taken in accordance with Minn. Stat. § 363A.36 and
the rules and relevant orders of the Minnesota Department of Human Rights issued
pursuant to the Minnesota Human Rights Act.
d. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices in a form to be prescribed by the commissioner of the
Minnesota Department of Human Rights. Such notices must state the contractor’s
obligation under the law to take affirmative action to employ and advance in employment
qualified disabled employees and applicants for employment, and the rights of applicants
and employees.
e. The contractor must notify each labor union or representative of workers with which it
has a collective bargaining agreement or other contract understanding, that the
contractor is bound by the terms of Minn. Stat. § 363A.36 of the Minnesota Human
Rights Act and is committed to take affirmative action to employ and advance in
employment physically and mentally disabled persons.
f. Consequences. The consequences of a Contract Vendor’s failure to implement its
affirmative action plan or make a good faith effort to do so include, but are not limited to,
suspension or revocation of a certificate of compliance by the commissioner, refusal by
the commissioner to approve subsequent plans, and termination of all or part of the
Contract by the commissioner or the State.
g. Certification. The Contract Vendor hereby certifies that it is in compliance with the
requirements of Minn. Stat. § 363A.36, subd. 1 and Minn. R. 5000.3400-5000.3600 and
is aware of the consequences for noncompliance. It is agreed between the parties that
Minn. Stat. 363.36 and Minn. R. 5000.3400 to 5000.3600 are incorporated into any
contract between these parties based upon this specification or any modification of it. A
copy of Minn. Stat. 363A.36 and Minn. R. 5000.3400 to 5000.3600 are available upon
request from the contracting agency.
10. EQUAL PAY CERTIFICATION. If this Contract could be in excess of $500,000, the
Contract Vendor must obtain an Equal Pay Certificate from the Minnesota Department of
Human Rights (MDHR) or claim an exemption prior to contract execution. A Contract
Vendor is exempt if it has not employed 40 or more full-time employees on any single
working day during the previous 12 months in Minnesota or the state where it has its primary
place of business. Please contact MDHR with questions at: 651-539-1095 (metro), 1-800-
657-3704 (toll free), 711 or 1-800-627-3529 (MN Relay) or at
compliance.MDHR@state.mn.us. See Minnesota Exhibit D for more details and to complete
Equal Pay Certification.
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11. PAYMENT. Minn. Stat. § 16A.124 requires payment within 30 days following receipt of an
undisputed invoice, merchandise or service, whichever is later. Terms requesting payment
in less than 30 days will be changed to read “Net 30 days.” The Ordering Entity is not
required to pay the Contract Vendor for any goods and/or services provided without a
written purchase order or other approved ordering document from the appropriate Ordering
Entity. In addition, all goods and/or services provided must meet all terms, conditions and
specifications of the Contract and the ordering document and be accepted as satisfactory by
the Ordering Entity before payment will be issued.
Conditions of Payment. The Contract Vendor under the Contract must be in accordance
with the Contract as determined by the sole discretion of the State’s Authorized
Representative and be in accordance with all applicable federal, state, and local laws,
ordinances, rules, and regulations including business registration requirements of the Office
of the Minnesota Secretary of State. The Contract Vendor will not receive payment for
goods or services found by the State to be unsatisfactory or performed in violation of
federal, state, or local law.
12. PURCHASE ORDERS (PO). The State requires that there will be no minimum order
requirements or charges to process an individual purchase order unless otherwise stated in
the Contract. The Contract number and the PO number must appear on all documents
(e.g., invoices, packing slips, etc.). The Ordering Entity’s purchase order constitutes a
binding contract. The parties may agree through a Statement of Work to apply additional
order-specific invoicing procedures when appropriate for the type of service ordered.
13. PURCHASING CARDS. Contract Vendor will accept a purchasing card for order placement
in addition to accepting a purchase order, without passing the processing fees for the
purchasing card back to the State. The State’s single purchase limit is $5,000 on the
purchasing card.
14. TAXES. Do not add sales tax to the prices being offered. State Agencies hold a Direct
Payment Authorization Letter which is used to pay applicable taxes directly to the
Department of Revenue. Contractors may go to http://www.revenue.state.mn.us to learn
about the applicable sales tax (search “Fact Sheet 142”).
If orders are issued by Cooperative Purchasing Venture (CPV) Members, the Contract
Vendor should confirm all of the tax requirements with the ordering entity.
15. SHIPPING REQUIREMENTS. All shipments shall be FOB Destination. Freight charges
shall be prepaid and allowed unless otherwise stated in the NASPO ValuePoint Master
Agreement.
16. DEFAULT. All commodities and services furnished will be subject to inspection and
acceptance by the Ordering Entity after delivery. No substitutions or cancellations are
permitted without approval of the Ordering Entity. Back orders, failure to meet delivery
requirements, or failures to meet specifications in the purchase order and/or the Contract
authorizes the Ordering Entity to cancel the purchase order, or any portion of it, and
purchase elsewhere. In the event of default, the State reserves the right to pursue any other
remedy available by law. A Contract Vendor may be removed from the vendor’s list,
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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suspended or debarred from receiving a Contract for failure to comply with the terms and
conditions of the Contract, or for failure to pay the State for the cost incurred on the
defaulted Contract.
17. ASSIGNMENT. The Contract Vendor shall not sell, transfer, assign, or otherwise dispose of
the Contract or any portion hereof or of any right, title, or interest herein without the prior
written consent of the State’s Authorized Representative. Such consent shall not be
unreasonably withheld. The Contract Vendor shall give written notice to the State’s
Authorized Representative of such a possibility at least 30 days prior to the sale, transfer,
assignment, or other disposition of the Contract. Failure to do so may result in the Contract
Vendor being held in default. This consent requirement includes reassignment of the
Contract due to a change in ownership, merger, or acquisition of the Contract Vendor or its
subsidiary or affiliated corporations. This section shall not be construed as prohibiting the
Contract Vendor’s right to assign the Contract to corporations to provide some of the
services hereunder. Notwithstanding the foregoing acknowledgment, the Contract Vendor
shall remain solely liable for all performance required and provided under the terms and
conditions of the Contract.
18. INTELLECTUAL PROPERTY RIGHTS AND INTELLECTUAL PROPERTY
INDEMNIFICATION. With respect to intellectual property, Contract Vendor shall pass on to
the State all warranties and indemnification rights contained within the Master Contract,
including those within Section 14 of SECTION 2-C of the Master Contract.
19. PARTICIPATING ADDENDUM AMENDMENTS. Except as provided herein, the
Participating Addendum shall be modified only by written amendment duly executed by an
authorized representative of the State and the Contract Vendor. No alteration or variation of
the terms and conditions of the Participating Addendum shall be valid unless made in writing
and signed by the parties as required by law. Every amendment shall specify the date on
which its provisions shall be effective. An approved Participating Addendum amendment
means one approved by the authorized signatories of the Contract Vendor and the State as
required by law.
20. TERMINATION OF THE PARTICIPATING ADDENDUM. Unless an applicable remedy
allows for shorter notice or immediate termination, the Participating Addendum or any
related Statement of Work may be canceled by the State or the Commissioner of
Administration at any time, with or without cause, upon 30 days written notice to the
Contract Vendor. In the event of such a cancellation, the Contract Vendor shall be entitled
to payment, determined on a pro rata basis, only for work or services satisfactorily
performed and accepted. If the State terminates the Contract for default or other cause the
Contract Vendor shall provide a pro-rated refund to the State for all prepaid but unused fees.
In the event the Contract Vendor is in default, the Participating Addendum is subject to
immediate cancellation to the extent allowable by applicable law.
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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In the event of expiration, termination or cancellation of the Participating Addendum or
Statement of Work for any reason the Contract Vendor shall, in accordance with the State’s
directions: (1) continue to provide any then-existing Services for as long as the State needs
to transfer its data, software, security credentials including, but not limited to, any account
root or access keys, and other assets to an alternate service or service provider; and/or (2)
transfer the account with its existing IT environment and security credentials to the State or
to a new third-party contract vendor of the State’s choosing while minimizing service
disruption. The Contract Vendor will be entitled to pro-rata payment at the pricing in effect
prior to expiration, termination or cancellation of the Participating Addendum or Statement of
Work for the continuing services for the period of time needed, subject to any other
limitations within this Participating Addendum and other agreements between the State and
the Contract Vendor.
The Contract Vendor may request to cancel the Participating Addendum or any related
Statement of Work but must receive written approval from the State. Any term or conditi on
that allows the Contract Vendor to terminate the Contract for any or no reason (i.e.,
termination for convenience) is null and void.
21. ADMINISTRATIVE PERSONNEL CHANGES. After execution of this Participating
Addendum the State must be notified of intended changes in the Contract Vendor’s
administrative personnel as soon as practicable.
22. PUBLICITY. Any publicity given to the program, publications or services provided resulting
from a State contract for goods or services, including but not limited to notic es, informational
pamphlets, press releases, research, reports, signs and similar public notices prepared by or
for the Contract Vendor, or its employees individually or jointly with others, or any
subcontractors, shall identify the State as the sponsoring agency and shall not be released,
unless such release is a specific part of an approved work plan included in the Contract prior
to its approval by the State’s Authorized Representative and the State’s Assistant Director or
designee of Office of State Procurement.
The Contract Vendor shall make no representations of the State’s opinion or position as to
the quality or effectiveness of the products and/or services that are the subject of the
Contract without the prior written consent of the State’s Assistant Director or designee of the
Office of State Procurement. Representations include any publicity, including but not limited
to advertisements, notices, press releases, reports, signs, and similar public notices.
23. AMERICANS WITH DISABILITIES ACT (ADA). Products provided under the Contract must
comply with the requirements of the Americans With Disabilities Act (ADA). The Contract
Vendor’s catalog and other marketing materials utilized to offer products under the Contract
must state when a product is not in compliance. If any descriptive marketing materials are
silent as to these requirements, the Contract Vendor agrees that the customer can assume
the product meets or exceeds the ADA requirements.
24. NONVISUAL ACCESS STANDARDS. Pursuant to Minn. Stat. § 16C.145, the Contract
Vendor shall comply with the following nonvisual technology access standards :
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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a. That the effective interactive control and use of the technology, including the operating
system applications programs, prompts, and format of the data presented, are readily
achievable by nonvisual means;
b. That the nonvisual access technology must be compatible with information technology
used by other individuals with whom the blind or visually impaired individual must
interact;
c. That nonvisual access technology must be integrated into networks used to share
communications among employees, program participants, and the public; and
d. That the nonvisual access technology must have the capability of providing equivalent
access by nonvisual means to telecommunications or other interconnected network
services used by persons who are not blind or visually impaired.
These standards are not applicable for installation of software or peripheral devices used for
nonvisual access when the information technology is being used by individuals who are not
blind or visually impaired.
25. USAGE REPORT. The Contract Vendor is required to furnish usage data to the State’s
Authorized Representative on a quarterly basis based on the state fiscal year which begins
on July 1. The quarter periods are July 1 to September 30 (1st Quarter), October 1 to
December 31 (2nd Quarter), January 1 to March 31 (3rd Quarter), and April 1 to June 30 (4th
Quarter). The report on the Contract usage must consist of the total dollars expended by
both State Agencies and CPV members. Failure to provide these reports may result in
Contract cancellation. The State may request additional periodic or ad-hoc reports as
necessary.
26. MINNESOTA REPORTING REQUIREMENTS AND ADMINISTRATIVE FEE. On a
quarterly basis, the Contract Vendor shall return to the Department of Administration, Office
of State Procurement, a fee of 1% (.0.01 multiplication factor) of the total sales during that
quarter, to assist with the cost of administering the Participating Addendum. The
administrative fee shall be remitted to the State within 30 days of the end of the quarter.
The quarter periods are July 1 to September 30 (1st Quarter), October 1 to December 31 (2nd
Quarter), January 1 to March 31 (3rd Quarter), and April 1 to June 30 (4th Quarter). The
Contract Vendor must provide a report detailing the total sales to State Agencies and CPV
Members. The report must be submitted with the check on or before the required 30 days
after the end of the quarter. Per the Master Contract, Contract Vendor may add any
additional state admin fees to the NASPO ValuePoint pricing.
27. SEVERABILITY. If any provision of the Contract, including items incorporated by reference,
is declared or found to be illegal, unenforceable, or void, then both the State and the
Contract Vendor shall be relieved of all obligations arising under such provisions; if the
remainder of the Contract is capable of performance it will not be affected by the declaration
or finding and will be fully performed.
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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28. ELECTRONIC FUNDS TRANSFER (EFT) PAYMENT METHOD AND STRUCTURE. In
accordance with Minn. Stat. § 16A.40 the Contract Vendor is required to provide their bank
routing information to the Minnesota Department of Finance to enable payments to be made
through EFT.
29. COPYRIGHT AND PATENT INDEMNIFICATION. Copyright and patent indemnification
shall be governed by Section 6.4 of SECTION 2-C of the Master Contract and any other
applicable terms of the Master Contract.
30. SURVIVABILITY. The following rights and duties of the State and Contract Vendor will
survive the expiration or cancellation of the resulting Contract(s). These rights and duties
include, but are not limited to the paragraphs on Indemnification, Hold Harmless, and
Limitation of Liability, State Audits, Government Data Practices, Governing Law, Jurisdiction
and Venue, Intellectual Property Indemnification, Publicity and Minnesota Reporting
Requirements and Administrative Fees. Software licenses, warranty, maintenance
agreements and service agreements that were entered into under the terms and conditions
of the Agreement shall survive the expiration or termination of this Agreement.
31. IT ACCESSIBILITY STANDARDS.
The State of Minnesota (Executive branch state agencies) has developed IT Accessibility
Standards effective September 1, 2010, which entails, in part, the Web Content Accessibility
Guidelines (WCAG) 2.0 (Level AA) and Section 508 Subparts A-D which can be viewed at:
http://www.mmd.admin.state.mn.us/pdf/accessibility_standard.pdf
The Standards apply to web sites, software applications, electronic reports and output
documentation, training delivered in electronic formats (including, but not limited to,
documents, videos, and webinars), among others. As upgrades are made to the
software/products/subscriptions available through this Contract, the Contract Vendor agrees
to develop functionality which supports accessibility. If any issues arise due to
nonconformance with the above mentioned accessibility Standards, the Contract Vendor
agrees to provide alternative solutions upon request at no additional charge to the State.
The responder should complete Exhibit A (VPAT for Section 508) and Exhibit B (VPAT for
WCAG 2.0) attached herein for all software, hardware, and the website (as applicable) as
proposed in response to the RFP. For systems with multiple interfaces (such as an admin
and user interface), complete a WCAG VPAT for each interface. These documents may be
scored according to the RFP evaluation.
Responders are encouraged to reference the “Vendor VPAT Guidance” in the “Products” tab
at http://mn.gov/mnit/programs/accessibility/it-procurement.jsp for information and
instructions on completing the VPATs.
32. E-VERIFY CERTIFICATION. For services in excess of $50,000, the Contract Vendor
certifies that as of the date of services performed on behalf of the State, the Contract
Vendor and all its subcontractors will have implemented or be in the process of
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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implementing the federal E-Verify program for all newly hired employees in the United
States who will perform work on behalf of the State. This is required by Minnesota Statutes
Section 16C.075. The Contract Vendor shall be responsible for collecting all subcontractor
certifications and may do so utilizing the E-Verify Subcontractor Certification Form available
on OSP website www.mmd.admin.state.mn.us.
All subcontractor certifications must be kept on file with the Contract Vendor and made
available to the State upon request.
33. HAZARDOUS SUBSTANCES. To the extent that the goods to be supplied to the State by
the Contract Vendor contain or may create hazardous substances, harmful physical agents
or infectious agents as set forth in applicable State and federal laws and regulations, the
Contract Vendor must provide the State with Material Safety Data Sheets regarding those
substances. A copy must be included with each delivery.
34. SUBCONTRACTOR PAYMENT (When Applicable). In accordance with Minn. Stat. §
16A.1245, the Contract Vendor shall, within 10 days of receipt of payment from the State,
pay all subcontractors and suppliers having an interest in the Contract their share of the
payment for undisputed services provided by the subcontractors or suppliers. The Contract
Vendor is required to pay interest of 1-1/2 percent per month or any part of a month to the
subcontractor on any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid, undisputed balance of $100 or
more will be $10. For an unpaid balance of less than $100, the amount will be the actual
penalty due. A subcontractor that takes civil action against the Contract Vendor to collect
interest penalties and prevails will be entitled to its costs and disbursements, including
attorney’s fees that were incurred in bringing the action.
The Contract Vendor agrees to take all steps necessary to comply with said statute. A
consultant is a subcontractor under the Contract. In the event the Contract Vendor fails to
make timely payments to a subcontractor or supplier, the State may, at its sole option and
discretion, pay a subcontractor or supplier any amounts due from the Contract Vendor and
deduct said payment from any remaining amounts due the Contract Vendor. Before any
such payment is made to a subcontractor or supplier, the State shall provide the Contract
Vendor written notice that payment will be made directly to a subcontractor or supp lier for
undisputed services. If there are no remaining outstanding payments to the Contract
Vendor, the State shall have no obligation to pay or to see to the payment of money to a
subcontractor except as may otherwise be required by law.
The obligation to make payments to a subcontractor or supplier resides with the contract
vendor. Failure to make a payment on time may result in breach of this agreement.
35. Certification of Nondiscrimination (IN ACCORDANCE WITH MINN. STAT. §
16C.053)
The following term applies to any contract for which the value, including all extensions, is
$50,000 or more: Contractor certifies it does not engage in and has no present plans to
engage in discrimination against Israel, or against persons or entities doing business in
Israel, when making decisions related to the operation of the vendor's business. For
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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purposes of this section, "discrimination" includes but is not limited to engaging in refusals to
deal, terminating business activities, or other actions that are intended to limit commercial
relations with Israel, or persons or entities doing business in Israel, when such actions are
taken in a manner that in any way discriminates on the basis of nationality or national origin
and is not based on a valid business reason.
37. SOFTWARE AND LICENSING AGREEMENTS. Contract Vendor shall honor the applicable
reseller terms and conditions of any volume licensing, enterprise, end user licensing,
maintenance, cloud hosting agreements, and similar agreements governing the State’s use
of products and services as executed between the State and the Publisher. For avoidance
of doubt, with respect to Software as a Service (SaaS) products, Contract Vendor shall at a
minimum inform publishers and make reasonable efforts to ensure compliance with Sections
15 (Information Security) and 16 (Software as a Service Terms and Conditions) of SECTION
2-C of the Master Contract whether or not the State has executed a SaaS agreement with
the Publisher. Contract Vendor will work with the State to ensure that the appropriate
governing documents are referenced on the Contract Vendor quote.
Prior to the State signing any ordering document and upon request at other times, Contract
Vendor must submit to the State for approval any license agreements, maintenance
agreements, or any other documents pertinent to the products and/or services in this
Participating Addendum.
38. TAXPAYER IDENTIFICATION: The Contract Vendor shall be registered as a vendor to the
State in the SWIFT Procurement System. Registration must be done online at
http://www.mmb.state.mn.us/vendorresources.
39. STATE’S NON-INDEMNIFICATION. Nothing herein, whether express or implied, shall be
deemed to create an obligation on the part of the State to indemnify, defend, hold harmless
or release the Contract Vendor, Contract Vendor’s subcontractors, or Contract Vendor’s
agents. This shall extend to all agreements related to the subject matter of this Participat ing
Addendum, and to all terms subsequently added, without regard to order of precedence.
40. ORDERING ENTITY. The Contract Vendor will accept Orders and Statement of Work
documents from the Office of MN.IT Services, and from eligible CPV members upon
supplying the required Security Disclosure to such CPV Members. The State reserves the
right to add additional State Agencies and CPV members, as defined in General Terms and
Conditions section 1.Definitions, to the Contract upon mutual agreement by both parties.
41. AUDIT COSTS. If the State is required to pay Contract Vendor’s audit and collection costs,
and/or attorney’s fees, the State is only required to pay such costs and/or fees up to an
aggregate of $5,000.
42. NO AUTOMATIC RENEWALS. The State does not agree to any automatic renewals which
require the payment of additional fees.
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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43. NO MANDATORY MEDIATION OR ARBITRATION. Any term or condition that requires
the parties to mediate or arbitrate is null and void. Voluntary dispute resolution procedures
are valid to the extent allowed by law.
44. TERMS AND CONDITIONS LIMITED BY MINNESOTA LAW. The State only agrees to the
terms and conditions of the Contract to the extent permitted by Minnesota law.
45. STATE’S RIGHTS AND REMEDIES CUMULATIVE. All rights and remedies provided in
the Contract are cumulative and not exclusive of any other rights or remedie s that may be
available to the State, whether provided by law, equity, statute or otherwise.
46. CONTRACT VENDOR DISCLAIMERS OF WARRANTIES INVALID. Any term or condition
that excludes, disclaims, or limits a Contract Vendor warranty is null and void.
47. DATA DISCLOSURE. Under Minn. Stat. § 270C.65, subd. 3 and other applicable law, the
Contract Vendor consents to disclosure of its social security number, federal employer tax
identification number, and/or Minnesota tax identification number, already provided to the
State, to federal and state agencies, and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and
state laws which could result in action requiring the Contract Vendor to file state tax returns,
pay delinquent state tax liabilities, if any, or pay other state liabilities.
48. DEBARMENT BY STATE, ITS DEPARTMENTS, COMMISSIONS, AGENCIES, OR
POLITICAL SUBDIVISIONS
Contract Vendor certifies that neither it nor its principals is presently debarred or suspended
by the State, or any of its departments, commissions, agencies, or political subdivisions.
Contract Vendor’s certification is a material representation upon which the Contract award
was based. Contract Vendor shall provide immediate written notice to the State’s Authorized
Representative if at any time it learns that this certification was erroneous when submitted or
becomes erroneous by reason of changed circumstances.
49. PROFESSIONAL/TECHNICAL (P/T) SERVICES
For eligible Minnesota state agencies utilizing this contract, Professional/Technical Services
must be within the scope of services available through the Master Contract.
50. RETAINAGE. Under Minn. Stat. § 16C.08, subd. 2 (10), for Professional and Technical
services performed under the terms of this Contract, no more than 90 percent of the amount
due for those Professional and Technical Services may be paid until the final product has
been reviewed by the State’s agency head. The balance due will be paid when the State’s
agency head determines that the Contract Vendor has satisfactorily fulfilled those
Professional and Technical Services.
51. FEDERAL FUNDS. Payments under this Contract may be made from federal funds
obtained by the State. The Contract Vendor is responsible for compliance with all federal
requirements imposed on these funds and accepts full financial responsibility for any
requirements imposed by the Contractor’s failure to comply with federal requirements.
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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52. ORGANIZATIONAL CONFLICTS OF INTEREST
To the best of Contract Vendor's knowledge, execution and performance of this Contract
does not give rise to a Conflict of Interest (as defined below). Each party agrees to promptly
notify the other if, at any time during the term of this agreemen t, either party becomes aware
that it has an actual or potential conflict of interest, including any relationship that may impair
the party's objectivity or ability to perform its obligations hereunder (a "Conflict of Interest").
Upon such notice, the parties will meet and engage in good faith negotiations to resolve the
alleged or potential conflict in accordance with the dispute resolution provision set forth in
Section 10 of the Master Agreement (“Defaults and Remedies”). If the parties are unable to
resolve the conflict after a reasonable time, the parties may mutually agree to terminate this
Addendum in accordance with Section 7 of the Master Agreement (“Cancellation”).
53. REIMBURSEMENT OF PROFESSIONAL SERVICES
In addition to the terms and conditions set forth in the Master Agreement the parties hereby
agree to insert the following sentences at the end of such subsection :
“Reimbursement of expenses related to the Provision of Professional Services, if any,
shall be in accordance with the terms and conditions of the relevant Order and/or
exhibit thereunder. In the event that the relevant Ordering Document does not include
specific amounts or caps on expenses, the applicable Purchasing Entity shall not be
liable to pay any expenses not explicitly agreed to in writing prior to the expenses being
incurred.”
54. CAUSE OF ACTION
Except for actions for nonpayment or breach of Contract Vendor’s proprietary rights, no
action, regardless of form, arising out of or relating to this Addendum may be brought
more than six years after the cause of action has accrued.
55. IMMIGRATION STATUS CERTIFICATION
Contract Vendor agrees to comply with the Immigration Reform and Control Act of 1986
(“IRCA”) in relation to all employees performing work in the United States. Contract Vendor
does not knowingly employ person in violation of the United States immigration laws. As of
the date of this Addendum, Contract Vendor has implemented the E-Verify program for all
newly hired U.S.-based employees who will perform work on this Addendum in the United
States. In connection with orders of Professional Services under this Addendum, Contract
Vendor will include this clause or a substantially equivalent clause in all of its subcontracts
issued under this Addendum and shall obtain the State of Minnesota-Immigration Status
Certification from all subcontractors performing servic es under this Addendum and maintain
such certifications for inspection by the Participating State if such inspection is requested by
the Participating State. If Contract Vendor is not in compliance with this section and has not
cured its non-compliance within 30 days of written specification of such non-compliance from
the Participating State, the Participating State reserves the right to determine what action it
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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may take, including but not limited to terminating this Addendum (in accordance with Section
10 of the Master Agreement) and/or suspending or debarring Contract Vendor from state
purchasing in accordance with and subject to Minnesota law.
56. QUOTES – MINIMUM CONTENT. The content specified in Section 3.3.2 (Minimum Invoice
Requirements) of SECTION 2-B (Pricing Document) of the Master Contract shall be placed by
Contract Vendor on all Quotes submitted to the State, except for content that is clearly
unknown at this stage (e.g., customer PO number).
In addition to any other information required by the Master Contract the subsequent invoice
shall contain the final quantities, final pricing and the final term dates for subscription products
and services.
To the extent not already required by the Master Contract, Contract Vendor shall include the
following on each Quote provided to the State:
a. Product description including part number and license/product type (e.g., SaaS
Subscription, Cloud Hosting Fee, Term License, Maintenance and Support, and
Installation Services) in a format compatible with the Online Catalog;
b. To the extent known and applicable, the start and end dates of subscription license
terms, maintenance and support terms, etc. If dates are to be determined, for example
for new subscriptions, it should be made clear that any dates are estimates pending
issuance of a Purchase Order from the State. Indicate “none” or “not applicable” if the
product is not sold on a subscription or fixed term basis;
c. The cost to the Contractor, the percentage increase/markup applied, and the total cost to
the State;
d. Quote-specific contact name, email address and telephone number;
e. Quote date, expiration date and quote number. If the quote is re-issued or modified at a
later date, the new quote shall include the date of revision and/or a new number such
that each quote can be uniquely referenced;
f. A clear reference that the products and services in the quote are being quoted under the
terms of this Participating Addendum (including the State’s contract number) and/or the
State’s Contract Release that incorporates this Participating Addendum;
g. When known, reference to applicable terms and conditions between the State and the
Publisher;
h. Notes as needed to clarify the terms of the offer, provided that such notes are not in
conflict with the Contract or with an agreement between the State and the Publisher.
57. MULTI-YEAR QUOTES. In certain circumstances Contractor may issue a quote that spans
multiple years. Such quote by itself does not bind the State to Product renewal and payment
beyond the first year. If the State has entered into a written agreement with t he Software
Publisher that binds the State to a term of more than one year, the State is not obligated to use
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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the same Reseller for all years of the term unless the State agrees to such an obligation in a
duly executed document.
58. LICENSING AND RELATED TERMS AND CONDITIONS. Contractor is prohibited from
including web links or other references to a Software Publisher’s licensing, maintenance,
support, hosting, or other terms and conditions on its quote documents or in attachments
thereto unless (1) the reference is to a specific agreement that has been executed between the
State and the Software Publisher, (2) the reference is to an agreement that Contractor has
negotiated with the Software Publisher, Distributor and/or other party under the terms of the
Master Agreement and that the State accepts in writing from a person with appropriate
signature authority, or (3) is agreed upon by the State and Contractor. No Software Publisher or
Contractor term or condition shall be constructed to deprive the State of its sovereign immunity,
or of any legal requirements, prohibitions, protections, exclusions or limitations of liability
applicable to this Contract or afforded to the State by Minnesota law.
In accordance with Section 3.5 of SECTION 2-C of the Master Agreement, Contractor shall
make reasonable efforts to advise Software Publishers that where an authorized State user is
required to “click through” or otherwise accept or be made subject to any terms and conditions
in using an “Electronic Ordering System”, the State will consider any such terms and conditions
to be deemed void upon presentation. Additionally, where an authorized State user is required
to accept or be made subject to any terms and conditions in accessing or employing any
Materials or Services, the State will consider those terms and conditions will also be void.
59. PERFORMANCE
Contractor agrees that, from and after the date that the applicable services commence, its
performance of the Scope of Services will meet or exceed industry best practices subject to the
limitations and in accordance with the provisions set forth in this Contract. If the Services
provided pursuant to this Contract are changed, modified or enhanced (whether by Change
Order or through the provision of new Services), The State and the Contractor will review the
current performance experience and will in good faith determine whether such experience
should be adjusted and whether additional services should be implemented or whether services
be removed. The following requirements shall also apply:
1. Failure to Perform
If Contractor fails to complete any deliverable, then Contractor shall:
1.1 Promptly perform a root-cause analysis to identify the cause of such failure;
1.2 Use commercially reasonable efforts to correct such failure and to begin meeting the
requirements as promptly as practicable;
1.3 Provide the State with a report detailing the cause of, and procedure for correcting,
such Master Agreement failure; and
1.4 If appropriate under the circumstances, take action to avoid such failure in the future.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
196313
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 21 of 26
2. Root-Cause Analysis
In the event of the Contractor's failure to perform required services or meet agreed upon service
levels or other Contractor service standards as required by the State under this Contract, the
Contractor shall perform an analysis of the cause of the service level problem and implement
remediation steps as appropriate. The State shall have the right to review the analysis and
approve the remediation steps prior to or subsequent to their implementation, as deemed
appropriate by the State, if the remediation steps impact State assets or operational processes.
60. COMPENSATION
Should the Contractor fail to provide all required services or deliver work products, as agreed
upon by State and the Contractor, the State shall be entitled to invoke applicable remedies,
including but not limited to, withholding payment to the Contractor and declaring the Contractor
in material breach of the Contract. If the Contractor is in any manner in default of any obligation
or the Contractor’s work or performance is reasonably determined by the State to be defective,
sub-standard, or if audit exceptions are identified, the State may, in addition to other available
remedies, either adjust the amount of payment or withhold payment until satisfactory resolution
of the default, defect, exception or sub-standard performance. The Contractor shall reimburse
the State on demand, or the State may deduct from future payments, any amounts paid for work
products or performance which are determined to be an audit exception, defective or sub-
standard performance. The Contractor shall correct its mistakes or errors without additional cost
to the State. Subject to applicable publisher specifications, the State shall be the sole
determiner as to defective or sub-standard performance.
The Contractor shall fulfill their contractual requirements including the Deliverables identified in
the Statement of Work and fulfill the roles and responsibilities described in the Statement of
Work for a firm fixed price, inclusive of travel and travel-related expenses. The fixed amount
shall be inclusive of any fees for the use of any third party products or services required for use
in the performance of this Contract
61. CONTRACTOR PERFORMANCE REPORTS
Program management shall document Contractor performance, both exemplary and needing
improvements where corrective action is needed or desired. Copies of corrective action reports
will be forwarded to the Procurement Office for review and any necessary follow-up. The
Procurement Office may contact the Contractor upon receipt of the report and may request
corrective action. The Procurement Office shall discuss the Contractor’s suggested corrective
action plan with the Procurement Specialist for approval of the plan.
62. CONTRACT REVIEWS
Contractor shall cooperate with the State and provide reports as required under Section 2.5.7 of
SECTION 2-A of the Master Contract. Upon approval by the State’s Procurement Office, an
individual State agency or CPV may make requests for similar reports and Contractor shall
provide an equivalent report, specific to the purchases made by that agency or CPV.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
197314
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 22 of 26
63. OFFSHORE PERFORMANCE OF WORK PROHIBITED
Due to security and identity protection concerns, direct services under this contract shall be
performed within the borders of the United States. Any services that are described in the
specifications or scope of work that directly serve the State or its clients and may involve access
to secure or sensitive data or personal client data or development or modification of software for
the State shall be performed within the borders of the United States. Unless specifically stated
otherwise in the specifications, this definition does not apply to indirect or “overhead” services,
redundant back-up services or services that are incidental to the performance of the contract.
This provision applies to work performed by subcontractors at all tiers.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 23 of 26
GENERAL INSURANCE REQUIREMENTS
The Contractor/Contract Vendor (Contract Vendor) shall maintain insurance to cover claims which
may arise from operations under this Contract,
The Contract Vendor shall not commence work under the Contract until they have obtained all the
insurance described below and the State of Minnesota has approved such insurance. The Contract
Vendor shall maintain such insurance in force and effect throughout the term of the Contract.
All coverages and limits shall remain in force and effect throughout the term of the Contract.
NOTICE TO THE CONTRACT VENDOR:
The failure of the State of Minnesota to obtain a Certificate of Insurance, for the policies required
under this Contract or renewals thereof, or failure of the insurance company to notify the State of the
cancellation of policies required under this Contract shall not constitute a waiver by the Owner to the
Contract Vendor to provide such insurance.
The Owner reserves the right to immediately terminate the Contract if the Contract Vendor is not in
compliance with the insurance requirements and the Owner retains all rights to pursue any legal
remedies against the Contract Vendor. All insurance policies must be open to inspection by the
State, and copies of policies must be submitted to the State’s authorized representative upon written
request.
NOTICE TO INSURER:
The Contract Vendor’s insurance company(ies) waives its right to assert the immunity of the State as
a defense to any claims made under said insurance.
REQUIREMENTS FOR THE CONTRACT VENDOR:
The Contract Vendor’s policy(ies) shall be primary insurance to any other valid and collectible
insurance available to the State of Minnesota with respect to any claim arising out of Contract
Vendor’s performance under this Contract.
If Contract Vendor receives a cancellation notice from an insurance carrier affording coverage herein,
Contract Vendor agrees to notify the State of Minnesota within fifteen (15) business days with a copy
of the cancellation notice, unless Contract Vendor’s policy(ies) contain a provision that coverage
afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written
notice to the State of Minnesota.
The Contract Vendor is responsible for payment of Contract related insurance premiums and
deductibles.
If the Contract Vendor is self-insured, a Certificate of Self-Insurance must be attached.
Insurance companies must either (1) have an AM Best rating of A- (minus) and a Financial Size
Category of VII or better, and be authorized to do business in the State of Minnesota or (2) be
domiciled in the State of Minnesota and have a Certificate of Authority/Compliance from the MN
Department of Commerce if they are not rated by AM Best.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
199316
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 24 of 26
The Contract Vendor’s Umbrella or Excess Liability insurance policy may be used to supplement the
Contract Vendor’s policy limits to satisfy the full policy limits required by the Contract.
POLICY REQUIREMENTS:
1. Workers’ Compensation Insurance:
Statutory Compensation Coverage. Except as provided below, Contract Vendor must provide
Workers’ Compensation insurance for all its employees and in case any work is
subcontracted, Contract Vendor will require the subcontractor to provide Workers’
Compensation insurance in accordance with the statutory requirements of the State of
Minnesota, including Coverage B, Employer’s Liability. Minimum limits of liability:
Coverage B – Employer’s Liability
$100,000 Bodily Injury by Disease per Employee
$500,000 Bodily Injury by Disease Aggregate
$100,000 Bodily Injury by Accident
If Minn. Stat. § 176.041 exempts the Contract Vendor from Workers’ Compensation
insurance or if the Contract Vendor has no employees in the State of Minnesota, the Contract
Vendor must provide a written statement, signed by the authorized signer of the Contract,
stating the qualifying exemption that excludes the Contract Vendor from MN Workers’
Compensation requirements.
If during the course of the Contract the Contract Vendor becomes eligible for Workers’
Compensation, the Contract Vendor must comply with the Workers’ Compensation Insurance
requirements included herein and provide the State of Minnesota with a certificate of
insurance.
Evidence of Subcontractor insurance shall be filed with the Contract Vendor.
2. Automobile Liability Insurance:
The Contract Vendor shall maintain insurance to cover liability arising out of the ownership,
operation, use or maintenance of all owned, hired and non-owned autos, and in case any
work is subcontracted the Contract Vendor will require the subcontractor to maintain
Automobile Liability insurance.
A. Minimum Limits of Liability:
$2,000,000 - Per Occurrence – Bodily Injury and Property Damage Combined Single
Limit
B. Coverages:
X Owned Automobile
X Non-owned Automobile
X Hired Automobile
Evidence of Subcontractor insurance shall be filed with the Contract Vendor.
3. General Liability Insurance:
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 25 of 26
The Contract Vendor shall maintain insurance protecting it from claims for damages for bodily
injury, including sickness or disease, death, and for care and loss of services as well as from
claims for property damage, including loss of use which may arise from operations under the
Contract whether the operations are by the Contract Vendor or by a subcontractor or by
anyone directly or indirectly employed by the Contract Vendor under the Contract.
A. Minimum Limits of Liability:
$2,000,000 - Per Occurrence
$2,000,000 - Annual Aggregate
$2,000,000 - Annual Aggregate applying to Products/Completed Operations
B. Coverages
X Premises and Operations Bodily Injury and Property Damage
X Personal & Advertising Injury
X Blanket Contractual
X Products and Completed Operations
X State of Minnesota named as an Additional Insured
4. Network Security and Privacy Liability Insurance (or equivalent):
Contractor shall maintain insurance to cover claims which may arise from failure of Contractor’s
security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of
confidential or private information, transmission of a computer virus or denial of service.
Contractor is required to carry the following minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
5. Professional/Technical, Errors and Omissions, including Network Security and Privacy
Liability Insurance (or equivalent Network Security and Privacy Liability coverage
endorsed on another form of liability coverage or written as a standalone policy):
This policy will provide coverage for all claims the contractor may become legally obligated to pay
resulting from any actual or alleged negligent act, error, or omission related to Contractor’s
professional services required under the contract.
Contractor is required to carry the following minimum limits:
$2,000,000 – per claim or event
$2,000,000 – annual aggregate
Any deductible will be the sole responsibility of the Contractor and may not exceed $50,000
without the written approval of the State. If the Contractor desires authority from the State to
have a deductible in a higher amount, the Contractor shall so request in writing, specifying the
amount of the desired deductible and providing financial documentation by submitting the most
current audited financial statements so that the State can ascertain the ability of the Contractor to
cover the deductible from its own resources.
The retroactive or prior acts date of such coverage shall not be after the effective date of this
Contract and Contractor shall maintain such insurance for a period of at least three (3) years,
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 26 of 26
following completion of the work. If such insurance is discontinued, extended reporting period
coverage must be obtained by Contractor to fulfill this requirement.
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202319
NASPO VALUEPOINT SOFTWARE VALUE-ADDED RESELLER (SVAR) - Maximum Markup on Reseller's invoiced cost Pricing Model
State of Minnesota
Contract# CTR060028
Publisher Maximum Markup on Reseller's invoiced cost
All publishers except Microsoft
Tier I Publishers (Key Itemized Publishers)
Adobe 4.00%
CA Technologies 3.50%
Cisco 4.50%
Commvault 4.00%
IBM 3.50%
Red Hat 4.50%
Splunk 4.50%
Tableau 4.50%
Veeam 4.00%
VMWare 4.50%
Tier II Publishers (Other Itemized Publishers)
Autodesk 4.00%
Barracuda Networks 3.00%
BMC Software 4.50%
Check Point Software 5.50%
Cherwell 3.00%
Citrix 5.50%
Chatsworth Products (CPI)3.00%
Crowdstrike 5.50%
Dell 4.50%
Delphix 3.00%
Docusign 5.50%
Dynatrace 4.50%
Forcepoint 4.00%
Fortinet 5.50%
Google 5.00%
Informatica 4.50%
Ivanti 4.50%
Knowbe4 4.50%
Mcafee 4.50%
Micro Focus 4.50%
Mulesoft 3.00%
Netmotion 4.50%
Okta 4.50%
Opentext 4.50%
Progress Software 3.00%
Proofpoint 5.50%
Quest Software 4.50%
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
203320
Rapid7 4.50%
RSA Security 4.00%
Salesforce 5.50%
SAP 4.50%
Solarwinds 4.50%
Sophos 5.00%
Spillman 3.00%
Symantec 4.50%
Tenable 4.50%
Trend Micro 4.50%
Varonis 4.50%
Veritas 4.50%
Zoho 4.50%
Non-itemized Publishers
All other publishers 7.00%
General Services (excluding Microsoft)Maximum Markup on Reseller's invoiced cost
Publisher provided Services 21.00%
Other 3rd party provided services 21.00%
Other SHI provided services 21.00%
Microsoft Offerings Maximum Markup on Reseller's invoiced cost
Itemized Microsoft Offerings
EMS E5 2.00%
G1 2.00%
G2 2.00%
G3 2.00%
G5 2.00%
Govt E4 2.00%
Advanced Threat Protection 2.00%
Power BI 2.00%
Exchange Online 2.00%
Kiosk F3 Now 2.00%
Dynamics 2.00%
PowerApps 2.00%
Project Online 2.00%
Azure 3.00%
All Other Microsoft Offerings
SaaS 2.00%
On-Premise 2.00%
Resold In-scope Professional Services
- Ongoing maintenance & support services not
included in software license agreement 2.00%
- Deployment services 2.00%
- Architectural design services 2.00%
- Training deployment services 2.00%
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
204321
All other resold in-scope professional services 2.00%
Microsoft Services Maximum Markup on Reseller's invoiced cost
Microsoft provided Services 21.00%
Other 3rd party provided services 21.00%
Other SHI provided services 21.00%
Microsoft Premier Support Agreement 6.00%
Reseller Services (General and Microsoft)Hourly Rate
Asset Management $300.00
Solutions Architect $225.00
Senior Solutions Architect $250.00
Program Engagement Manager $125.00
Project Leader $125.00
Project Manager $125.00
Senior Project Manager $175.00
All Other In-Scope Reseller Services $300.00
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
205322
NASPO VALUEPOINT SOFTWARE VALUE-ADDED RESELLER (SVAR) - Maximum Markup on Reseller's invoiced cost Pricing Model
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
206323
City Council Item
November 18, 2024
Item Public Works Fuel Canopy
File No.ENG 24-17, CIP #MBPW-042 Item No: D.11
Agenda Section CONSENT AGENDA
Prepared By Charlie Howley, Director of Public Works/City Engineer
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council approves a resolution awarding a construction contract with
Greystone Construction Company for the installation of a canopy over the fuel pump area at the
Public Works facility."
Motion Type Simple Majority Vote of members present
Strategic
Priority Asset Management
SUMMARY
Add a canopy over the fuel island at the PW facility.
BACKGROUND
This canopy was part of the original PW building design but was removed from construction as a cost-
savings item. The structural footings were installed however, knowing the canopy may be added later.
The canopy work was designed in 2022, but due to elevated costs coming out of the pandemic, the
project was shelved for a couple of years.
DISCUSSION
The canopy is similar to any typical metal roof that you see at a gas station over the fuel pumps. The
canopy will protect the fueling equipment and staff from sun, rain, and snow. The primary reasons for
207
adding the canopy are:
To protect the longevity of the pump equipment and fuel tracking system controller
To alleviate icy conditions in the winter due to flat pavement and difficulty in clearing
snow/treating ice, which has been a documented safety issue
To keep staff and paperwork out of the elements, particularly precipitation
The project has an established substantial completion date of June 1, 2025.
BUDGET
CIP Project MBPW-042 established an overall project budget of $300,000.
The design fee contract was for $12,000, but there will be construction material testing costs estimated
at $15,000 still to come.
The construction cost estimate was below the public bid threshold of $175,000, so we solicited quotes
for the work with responsible contractor language.
Greystone's proposal is $172,676; the city previously obtained a quote from Ebert which was $243,000.
The City does not charge itself permitting fees for city projects.
Using the Greystone quote, the costs put the project at ~$100,000 under budget.
RECOMMENDATION
Staff recommends awarding of the contract.
ATTACHMENTS
Resolution
CIP MBPW-042 PW Fuel Island Canopy
FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
CHANHASSEN FUEL ISLAND CANOPY DRAWINGS
Greystone Proposal
208
1
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 18, 2024 RESOLUTION NO: 2024-XX
MOTION BY: SECONDED BY:
A RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH
GREYSTONE CONSTRUCTION COMPANY FOR INSTALLATION OF THE PUBLIC
WORKS FUEL ISLAND CANOPY
WHEREAS,the original design intent for the Public Works Facility was to include a roof
canopy over the fuel pump area; and
WHEREAS,the Cityremoved the canopy scope from construction at the time dueto cost
cutting measures, but did install the structural footing for said canopy with the understanding it
would be added in the future; and
WHEREAS,the current 5-yr Capital Improvement Plan (CIP) has the canopy project
identified as Project No. MBPW-042; and
WHEREAS,Quotes were obtained from reputable contractors for the work, with the low
quote being below the public bid threshold and under the CIP Project budget.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
authorizes the Mayor and City Manager to enter into a Contract with Greystone Construction
Company for installation of the Public Works Fuel Island Canoy Project.
PASSED AND ADOPTED by the Chanhassen City Council this 18th day of November,
2024.
ATTEST:
Jenny Potter, City Clerk Elise Ryan, Mayor
YES NO ABSENT
209
This requests information is generated from Final Adopted CIP 2024-2028 CIP 2024-2028 FINAL ADOPT, Adopted Version.
Facilities - Public Works Fuel Island Canopy
Overview
Request Owner Charlie Howley, PW Director/City Engineer
Department Public Works Facility
Form Type Capital Improvement
Request Type Building and Facilities
Project Number MBPW-042
Description
Add a canopy over the fuel island at the PW facility. The canopy will protect fueling equipment and staff. The pavement around the fuel
island is at and irregular, which makes winter maintenance dif cult and commonly results in icy conditions. This canopy was part of the
original PW building design, but was left out as a cost-savings item even though structural footings are in place.
Details
Type of Project Other
Location
210
Capital Cost Breakdown
Capital Cost FY2024 Total
Construction/Maintenance $300,000 $300,000
Total $300,000 $300,000
Capital Cost
FY2024 Budget
$300,000
Total Budget (all years)
$300K
Project Total
$300K
Capital Cost by Year (Adopted)
Construction/Maintenance
2024 $300,000.00
$0 $80K $160K $240K
Capital Cost for Budgeted Years (Adopted)
TOTAL $300,000.00
Construction/Maintenance (100%)$300,000.00
211
Funding Sources Breakdown
Funding Sources FY2024 Total
Facilities Capital - Fund 402 $120,000 $120,000
Utility Fund - Water $60,000 $60,000
Utility Fund - Sewer $60,000 $60,000
Utility Fund - SW Mgmt $60,000 $60,000
Total $300,000 $300,000
Funding Sources
FY2024 Budget
$300,000
Total Budget (all years)
$300K
Project Total
$300K
Funding Sources by Year (Adopted)
Facilities Capital - Fund 402 Utility Fund - Sewer
Utility Fund - SW Mgmt Utility Fund - Water
2024 $300,000.00
$0 $80K $160K $240K
Funding Sources for Budgeted Years (Adopted)
TOTAL $300,000.00
Facilities Capital - Fund 402 (40%)$120,000.00
Utility Fund - Sewer (20%)$60,000.00
Utility Fund - SW Mgmt (20%)$60,000.00
Utility Fund - Water (20%)$60,000.00
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FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
1
NON-BID CONTRACT
FOR PURCHASE OF GOODS AND SERVICES
FOR
CONSTRUCTION OF A FUEL ISLAND CANOPY AT THE
CITY OF CHANHASSEN PUBLIC WORKS FACILITY
AGREEMENT made this 18th day of November, 2024, by and between the CITY OF
CHANHASSEN, a Minnesota municipal corporation ("City") and GREYSTONE
CONSTRUCTION COMPANY, a Minnesota Corporation ("Contractor").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES
AGREE AS FOLLOWS:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the
“Contract Documents,” all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Agreement.
B. City of Chanhassen 2024 General Conditions of Construction Contracts
B. Construction Plans by Oertel Architects dated 06/23/2022.
C. Contractor’s Proposal dated 11/06/2024.
In the event of a conflict among the provisions of the Contract Documents, the order in which
they are listed above shall control in resolving any such conflicts. Contract Document “A” has the
first priority and Contract Document “C” has the last priority.
2. CONTRACTOR OBLIGATIONS. The Contractor shall provide the goods,
services and perform the work in accordance with the Contract Documents (“Work”). Contractor
shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all
things necessary and ancillary thereto specified in the Contract Documents.
3. CONTRACTOR’S REPRESENTATIONS.
A. Contractor has examined and carefully studied the Contract Documents and other
related data identified in the Contract Documents.
B. Contractor is familiar with and is satisfied as to all federal, state, and local Laws
and Regulations that may affect cost, progress, and performance of the Work.
C. Contractor has given City written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written resolution
thereof by City is acceptable to Contractor.
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FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
2
D. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of the Work.
4. COMPENSATION. Contractor shall be paid by the City for the goods and services
described in Paragraph 2 in accordance with the Proposal, but not to exceed $ 172,676 which is
inclusive of reimbursable expenses. The fee shall not be adjusted even if the estimated number of
hours to perform a task, or any other estimate, assumption or matter is wrong or exceeded, unless
authorized by a written change order signed by the City. Payment shall be made periodically after a
service has been completed and within thirty-five (35) days of receipt of an invoice.
5. COMPLETION DATE. The Contractor shall complete the Work on or before June
1, 2025.
6. WARRANTY. The Contractor shall be held responsible for any and all defects in
workmanship and materials and upon notification by the City shall immediately replace or repair the
defective workmanship and materials without cost to the City. The Contractor warrants that only new
unused materials will be used. The Contractor further warrants to the City that all materials and
services furnished under the Contract will be in conformance with Contract Documents and that the
goods are of merchantable quality and are fit for the use for which they are sold. These warranties are
in addition to any manufacturer's standard warranty, and any warranty provided by law.
7. RIGHTS AND REMEDIES.
A. The duties and obligations imposed by the Contract Documents, and the rights and
remedies available thereunder shall be in addition to, and not a limitation of, any duties, obligations,
rights and remedies otherwise imposed or available by law.
B. No action, or failure to act, by the City or the Contractor shall constitute a waiver of
any right or duty afforded any of them under the Contract, nor shall any such action or failure to act
constitute an approval of, or acquiescence in, any breach there under, except as may be specifically
agreed in writing.
8. CHANGES TO WORK. Without invalidating the Contract, the City may, at any
time, or from time to time, order additions, deletions or revisions in the work provided under this
Agreement; these will be authorized by an amendment to the Contract. Upon approval of an
amendment, Contractor shall proceed with the work provided under the amendment. Changes in
the Contract Price shall be based upon the prices identified in the Quote provided or negotiated
between the parties based on similar work provided in the Proposal.
9. UNAUTHORIZED WORK. Additional work performed without authorization
of an amendment of this Contract will not entitle Contractor to an increase in the Compensation
or an extension of the Contract.
10. DOCUMENTS. The City shall be the owner of all documents, reports, studies,
analysis and the like prepared by the Contractor in conjunction with this contract.
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FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
3
11. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of goods and services to be provided. This contract may be terminated by the City at any
time upon discovery by the City that the Contractor or any of its subcontractors has submitted a false
statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat.
§16C.285, Subdivision 3, the Responsible Contractor statute.
12. STANDARD OF CARE. Contractor shall exercise the same degrees of care, skill,
and diligence in the performance of the services as is ordinarily possessed and exercised by a
professional Contractor under similar circumstances. No other warranty, expressed or implied, is
included in this Agreement. City shall not be responsible for discovering deficiencies in the
accuracy of Contractor’s services.
13. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to
defend, indemnify and hold harmless the City, and its employees, officials, and agents from and
against all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising
out of Contractor’s negligence or its performance or failure to perform its obligations under this
Contract. Contractor’s indemnification obligation shall apply to subcontractor(s), or anyone directly
or indirectly employed or hired by Contractor, or anyone for whose acts Contractor may be liable.
Contractor agrees this indemnity obligation shall survive the completion or termination of this
Contract.
14. INSURANCE. Prior to the start of the project, Contractor shall furnish to the City
a certificate of insurance showing proof of the required insurance required under this
Paragraph. Contractor shall take out and maintain or cause to be taken out and maintained until
six (6) months after the City has accepted the public improvements, such insurance as shall protect
Contractor and the City for work covered by the Contract including workers’ compensation claims
and property damage, bodily and personal injury which may arise from operations under this
Contract, whether such operations are by Contractor or anyone directly or indirectly employed by
either of them. The minimum amounts of insurance shall be as follows:
Commercial General Liability (or in combination with an umbrella policy)
$2,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$2,000,000 Combined Single Limit – Bodily Injury & Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
215
FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
4
Workers’ Compensation insurance in accordance with the statutory requirements
of the State of Minnesota, including Employer’s Liability with minimum limits are
as follows:
$500,000 – Bodily Injury by Disease per employee
$500,000 – Bodily Injury by Disease aggregate
$500,000 – Bodily Injury by Accident
The Contractor’s insurance must be “Primary and Non-Contributory”.
All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained
with responsible insurance companies organized under the laws of one of the states of the United
States and qualified to do business in the State of Minnesota, (ii) shall name the City, its employees
and agents as additional insureds (CGL and umbrella only) by endorsement which shall be filed
with the City. A copy of the endorsement must be submitted with the certificate of insurance.
Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded
under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice
to the City, or ten (10) days’ notice for non-payment of premium.
An Umbrella or Excess Liability insurance policy may be used to supplement Contractor’s policy
limits on a follow-form basis to satisfy the full policy limits required by this Contract.
15. INDEPENDENT CONTRACTOR. The City hereby retains the Contractor as an
independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is
not an employee of the City and is free to contract with other entities as provided herein. Contractor
shall be responsible for selecting the means and methods of performing the work. Contractor shall
furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under
this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner
represent that Contractor or any of Contractor's agents or employees are in any manner agents or
employees of the City. Contractor shall be exclusively responsible under this Agreement for
Contractor's own FICA payments, workers compensation payments, unemployment compensation
payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or
taxes are required to be paid by law or regulation.
16. SUBCONTRACTORS. Contractor shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Contractor shall
comply with Minnesota Statute § 471.425. Contractor must pay Subcontractor for all undisputed
services provided by Subcontractor within ten days of Contractor’s receipt of payment from City.
Contractor must pay interest of 1.5 percent per month or any part of a month to Subcontractor on
any undisputed amount not paid on time to Subcontractor. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10.
17. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
18. WAIVER. Any waiver by either party of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
216
FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
5
19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.
This Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
20. CONTROLLING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota.
21. COPYRIGHT. Contractor shall defend actions or claims charging infringement
of any copyright or patent by reason of the use or adoption of any designs, drawings or
specifications supplied by it, and it shall hold harmless the City from loss or damage resulting
there from.
22. RECORDS/AUDIT. The Contractor shall maintain complete and accurate records
of time and expense involved in the performance of services. Pursuant to Minnesota Statutes §
16C.05, Subd. 5, any books, records, documents, and accounting procedures and practices of City
and Contractor relevant to the Agreement are subject to examination by City and Contactor, and
either the Legislative Auditor or the State Auditor as appropriate. City and Contractor agree to
maintain these records for a period of six years from the date of performance of all services covered
under this Agreement.
23. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must
comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by the Contractor pursuant to this
Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices
Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were
a government entity. In the event Contractor receives a request to release data, Contractor must
immediately notify City. City will give Contractor instructions concerning the release of the data to
the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold
City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from
Contractor’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or
subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
24. TERMINATION. This Agreement may be terminated by City on two (2) days’
written notice delivered to Contractor at the address on file with the City. Upon termination under
this provision if there is no fault of the Contractor, the Contractor shall be paid for goods and services
rendered and reimbursable expenses until the effective date of termination. If the City terminates the
Agreement because the Contractor has failed to perform in accordance with this Agreement, no
further payment shall be made to the Contractor, and the City may retain another Contractor to
undertake or complete the work identified in this Agreement.
217
FORM OF AGREEMENT - Greystone-Chanhassen-PW Fuel Canopy
6
Dated:__________________, 2024 CITY OF CHANHASSEN
By:
Elise Ryan, Mayor
And:
Laurie Hokkanen, City Manager
Dated:__________________, 2024 GREYSTONE CONSTRUCTION COMPANY
By:
Print Name:_________________________________
Its:________________________________________
218
219
220
ENGINEER IN THE STATE OF MINNESOTA.
221
ENGINEER IN THE STATE OF MINNESOTA.
222
ENGINEER IN THE STATE OF MINNESOTA.
223
ELECTRICAL SYMBOLS
NURSE CALL - PATIENT (CB, SA, AND PILLOW SPEAKER)
N
NURSE CALL - DUTY STATION
N D
NURSE CALL - CODE BLUE
N CB
NURSE CALL - STAFF ASSIST
N SA
NURSE CALL - DOME LIGHT
N DL
NURSE CALL - TOILET PULL
N T
SAFETY SWITCH
MOTOR STARTER
COMBINATION MOTOR STARTER/SAFETY SWITCH
T THERMOSTAT
B RELAY
ELECTRICALLY OPERATED SOLENOIDS
GROUND
CONDUIT STUB
INDICATES DEVICES SHOWN UNDER COMMON COVERPLATE
46"
60"
60"
60"
LIGHT FIXTURE
a
NL
2
B
TYPE DESIGNATION
CIRCUIT NUMBER
SWITCH REFERENCE (RC# = RELAY CONTROL)
HALF FILLED INDICTATES AN EMERGENCY LIGHT
NL (NL=NIGHT LIGHT)
RECESSED DOWNLIGHT
PENDANT - COORDINATE LENGTH WITH ARCHITECT
WALL-MOUNTED FIXTURE
EXTERIOR DEFAULT MOUNTING HEIGHT = 12'
TRACK LIGHTING- INDICATES NUMBER OF LIGHTS
EXIT LIGHT-WITH DIRECTIONAL ARROW(S); DARKENED
AREA INDICATES NUMBER AND ORIENTATION OF FACES
EXIT LIGHT-WITH EMERGENCY LIGHTING HEADS AND
DIRECTIONAL ARROWS
EMERGENCY LIGHTING WALL PACK
EMERGENCY LIGHTING REMOTE HEAD
SSTANDARD SNAP LIGHT SWITCH 46"
LOW-VOLTAGE SWITCH; "LD#" INDICATES A SPECIFIC
LOW-VOLTAGE LIGHTING DETAIL; LOW VOLTAGE
SWITCH. "LD#" INDICATES CONTROL TYPE REFER TO
CORRESPONDING DETAIL FOR REQUIRED DEVICES
AND CONNECTIONS FOR LIGHTING, SENSOR AND
RECEPTACLE CONTROL.
LD#46"
DIMMER SWITCHD 46"
THREE-WAY SWITCH3 46"
FOUR-WAY SWITCH4 46"
KEY-OPERATED SWITCHK 46"
SWITCH WITH PILOT LIGHT 46"
ON/OFF SWITCH WITH OCCUPANCY SENSOROS 46"
OS
OCCUPANCY SENSOR:
D1 - CEILING MT, 500SF DUAL TECH, STANDALONE W/ POWER PACK
D2 - CEILING MT, 2000SF DUAL TECH, STANDALONE W/ POWER PACK
L1 - CEILING MT, 2000SF DUAL TECH, CONNECTED TO LTG CTRL PANEL
W1 - WALL MT AT SWITCH LOCATION, 1-BUTTON FOR ON/OFF
W2 - WALL MT AT SWITCH LOCATION, 2-BUTTON FOR LEVEL CONTROL
N1 - CEILING SENSOR CONNECTED TO ROOM CONTROLLER PER DETAIL
N2 - CEILING SENSOR CONNECTED TO ROOM CONTROLLER PER DETAIL
N3 - WALL MT, GYMNASIUM W/ WIREGUARD
##S S S S S S S
DS
DAYLIGHT SENSOR (TO ROOM CONTROLLER );
DAYLIGHT SENSOR CONNECTED TO ROOM
CONTROLLER FOR DIMMED DAYLIGHT CONTROL.
REFER TO DAYLIGHTING CONNECTION DETAIL.
TIME-SWITCH (TC: TIME-CLOCK)
PHOTOCELL
TS
PC
ELECTRICAL SWITCHBOARD OR SPECIALTY EQUIPMENT;
SEE LABELLING OR KEYED NOTE ON SHEET
PANELBOARD
MOUNT TOP OF PANEL AT 6.0' A.F.F.
J JUNCTION BOX 18"
ACTIVATION KIT IN FLOORBOX. PROVIDE 2" CONDUIT TO
ACCESSIBLE CEILING SPACE FOR FUTURE A/V INSTALL BY OWNER.EC
#
#VIEW REFERENCE; REFER TO INDICATED SECTION OR DETAIL
MOTOR OR EQUIPMENT; SEE SCHEDULESEF-1
ELECTRICAL KEY NOTE SYMBOL NUMBER#
A AMPERE
AB ABOVE BACKSPLASH
AC ALTERNATING CURRENT
ADD ADDENDUM
AFF ABOVE FINISHED FLOOR
AFG ABOVE FINISHED GRADE
AHU AIR HANDLING UNIT
ARCH ARCHITECTURAL
ATS AUTOMATIC TRANSWER
SWITCH
AUTO AUTOMATIC
BCCT BOTTOM OF CABLE TRAY
C CONDUIT
CB CIRCUIT BREAKER
CCT, CKT CIRCUIT
CCTV CLOSED CIRCUIT CONNECTION
CLG CEILING
COMB COMBINATION
CONN CONNECT, CONNECTION
CONTR CONTRACTOR
CUH CABINET UNIT HEATER
DIST DISTRIBUTION
DN DOWN
DWG DRAWING
EA EACH
EC ELECTRICAL CONTRACTOR
ELR END-OF-LINE RESISTOR
EM EMERGENCY
EMS EMERGENCY MANAGEMENT
SYSTEM
EP ELECTRICAL PNEMATIC SWITCH
EQUIP EQUIPMENT
EX EXISTING
EXPL EXPLOSION PROOF
FA FIRE ALARM
FDR FEEDER
FIN FINISHED
FLR FLOOR
FLA FULL LOAD AMPS
FSEC FOOD SERVICE EQUIPMENT
CONTRACTOR
FACP FIRE ALARM CONTROL PANEL
GND,GRD GROUND
GFI,GFCI GROUND-FAULT CICUIT
INTERRUPTER
HOA HAND-OFF-AUTOMATIC ALARM
HP HORSEPOWER
HTG HEATING
HTR HEATER
HUH HORIZONTAL UNIT HEATER
HZ HERTZ
I/L INTERLOCK
I/C INTERCOM
IDF INTERMEDIATE DISTRIBUTION
FRAME
IC INTERRUPTING CAPACITY
IG ISOLATED GROUND
JB JUNCTION BOX
KVA KILOVOLT-AMPERE
KW KILOWATT
LOC LOCATION
LTG LIGHTING
LV LOW-VOLTAGE
MAX MAXIMUM
MCC MOTOR CONTROL CENTER
MDF MAIN DISTRIBUTION FRAME
MECH MECHANICAL
MIN MINIMUM
MFGR MANUFACTURER
MSS MOTOR STARTER SWITCH
MTC EMPTY CONDUIT
MTD MOUNTED
MTS MANUAL TRANSFER SWITCH
ELECTRICAL ABBREVIATIONS SHEET INDEX
SYMBOL DESCRIPTION HEIGHT
LIGHTING
COMMUNICATIONS
BELL OR OTHER AUDIBLE DEVICE 80"B
V VOLUME CONTROL 46"
A AUDIO JACK
M MICROPHONE; WALL OR CEILING MOUNTED 18"/CLGM
S PROJECTION SPEAKER; "WP" ANNOTATION INDICATES
WEATHERPROOF EXTERIOR SPEAKER 80"
S J SPEAKER JACK
LOCAL SOUND SYSTEM SPEAKERS
S SPEAKER; WALL OR CEILING MOUNTED; "V" ANNOTATION
INDICATES SPEAKER WITH VOLUME CONTROL 80"/CLGS
C CLOCK W/ TWO FACES; END-MOUNT 80"
C CLOCK
TV TV CONNECTION ROUGH-IN; SINGLE-GANG JUNCTION
BOX W/ (1) DATA DROP TERMINATED IN BISCUIT BOX 60"
80"
SB
SMARTBOARD CONNECTION ROUGH-IN; PROVIDE A
1900 DEEP JUNCTION BOX WITH (2) 1" EMPTY
CONDUITS TO THE CEILING SPACE ABOVE. PROVIDE
A 2 GANG MUD RING WITHOUT ANGLED CORNERS FOR
THE FUTURE SMARTBOARD OR AV SYSTEM.
18"
AV
A/V CONNECTION ROUGH-IN; PROVIDE 5" SQUARE
BOX WITH (1) 1-1/4" CONDUIT TO ACCESSIBLE
CEILING SPACE FOR FUTURE INSTALLATION OF A/V
DEVICES BY OWNER.
18"
MEDICAL
MISCELLANEOUS
SYMBOL DESCRIPTION HEIGHT SYMBOL DESCRIPTION HEIGHT
NA NOT APPLICABLE
NC NORMALLY CLOSED
NO NORMALLY OPEN
NF NON-FUSED
OC ON CENTER
OS COCCUPANCY CENTER
PB PULL-BOX
PE PNEMATIC-ELECTRIC SWITCH
PH PHASE
PNL PANEL
PR PAIR
PVC POLY-VINYL-CHLORIDE
PWR POWER
REC RECEPTACLE
RM ROOM
S DENOTES “SURFACE” DEVICE
SHT SHEET
SPC SPACE
SPR SPARE
SS STAINLESS STEEL
SW SWITCH
SWBD SWITCHBOARD
SWGR SWITCHGEAR
TC TIME-CLOCK
TELE TELEPHONE
TERM TERMINAL
TS TIME-SWTICH
TSFR TRANSFER
TV TELEVISION
TYP TYPICAL
TVSS TRANSIENT VOLTAGE SURGE
PROTECTION
UG UNDERGROUND
UH UNIT HEATER
UV UNIT VENTILATOR
V VOLTAGE
VA VOLT-AMPERE
VFD VARIABLE FREQUENCY DRIVE
W WATTAGE
WM SURFACE WIREMOLD
WP WEATHERPROOF
RECEPTACLE (DUPLEX)18"
BOX AT BASE OF DEVICE INDICATES WIREMOLD-MOUNT,
TYP ALL DEVICES.
QUADRUPLEX RECEPTACLE 18"
GFI RECEPTACLE (DUPLEX)46"
COMBINATION USB/DUPLEX RECEPTACLE
DUPLEX RECEPTACLE ON EMERGENCY POWER 18"
QUADRUPLEX RECEPTACLE ON EMERGENCY POWER 18"
GREEN DUPLEX RECEPTACLE ON OCCUPANCY
SENSOR REFER TO LOW VOLTAGE DETAILSG 18"
GREEN QUADRUPLEX RECEPTACLE ON OCCUPANCY
SENSOR REFER TO LOW VOLTAGE DETAILSG 18"
DUPLEX RECEPTACLE (TAMPER RESISTANT)TR
DUPLEX RECEPTACLE (SPLIT WIRED)18"
18"SPECIAL PURPOSE OUTLET
POKE-THRU FLOORBOX; ATTACHED SYMBOLS
INDICATE INSTALLED DEVICES/SERVICES
IN-GRADE FLOORBOX; ATTACHED SYMBOLS
INDICATE INSTALLED DEVICES/SERVICES
POWER
1. EQUIPMENT SHALL BE INSTALLED AT THE MOUNTING HEIGHTS
INDICATED UNLESS SHOWN OTHERWISE ON THE ARCH.
ELEVATIONS, NOTED ON THE DRAWINGS, OR IN THE
SPECIFICATIONS.
2. ALL MOUNTING HEIGHTS ARE TO CENTER OF DEVICE FROM FINISHED
FLOOR. MOUNTING HEIGHTS INDICATED ON WALL ELEVATIONS, TAKE
PRECEDENCE OVER MOUNTING HEIGHTS LISTED ABOVE.
3. LETTERS ADJACENT TO SYMBOLS INDICATE UNIT TYPE -SEE SPECS.
4. DOTTED SYMBOLS INDICATE EXISTING DEVICES.
5. TICK MARKS CONNECTED TO SYMBOLS INDICATE WALL MOUNTED
DEVICES.
ELECTRICAL SYMBOL GENERAL NOTES
PANELBOARD
DENOTES WIRE SIZE OTHER THAN #12 AWG
ANY CIRCUIT WITHOUT DESIGNATION IS A TWO
WIRE CIRCUIT. ANY GREATER NUMBER OF WIRES
IS INDICATED BY CROSS MARKS. LONG
CROSSMARK IS NEUTRAL(GROUNDED)
CIRCUIT NUMBERS
INDICATES GROUND WIRE
LP1
#8 1,3,5
HOME RUN
DOT-SAFETY GRD.)
(HOOK ISOLATED GRD;
<100A3G>100A 3 G
AMPERAGE
# OF CONDUCTORS
G = GROUND REQUIRED
FEEDER TAG
CIRCUITING
FIRE ALARM MANUAL PULL STATIONF
FIRE ALARM SPEAKER; MOUNT AT 80" OR 6.0"
BELOW CEILING-WHICHEVER IS LOWEST.F
FIRE ALARM STROBE; MOUNT AT 80" OR 6.0"
BELOW CEILING-WHICHEVER IS LOWEST.F
EMERGENCY STROBE; MOUNT AT 80" OR 6.0"
BELOW CEILING-WHICHEVER IS LOWEST.E
FIRE ALARM SPEAKER/STROBE; MOUNT AT 80" OR
6.0" BELOW CEILING-WHICHEVER IS LOWEST.
F
FIRE ALARM SMOKE DETECTORSF
HF
DSF
RF
FIRE ALARM HEAT DETECTOR
FIRE ALARM DUCT SMOKE DETECTOR
REMOTE DUCT SMOKE DETECTOR TEST STATION
FS
FIRE SMOKE DAMPER; PROVIDE 120v CONNECTION TO
THE FIRE SMOKE DAMPER. PROVIDE A DUCT SMOKE
DETECTOR WITH CONNECTIONS TO DAMPER & FACP.
PROVIDE INTEGRATION WITH SERVING UNIT. DAMPER
SHALL CLOSE WHENEVER SERVING UNIT IS NOT RUNNING.
SD
SMOKE DAMPER; PROVIDE 120v CONNECTION TO THE
SMOKE DAMPER. PROVIDE A DUCT SMOKE DETECTOR
WITH CONNECTIONS TO DAMPER & FACP. PROVIDE
INTEGRATION WITH SERVING UNIT. DAMPER SHALL CLOSE
WHENEVER SERVING UNITIS NOT RUNNING.
FIRE ALARM FLOW-SWITCHFSF
TS FIRE ALARM TAMPER SWITCHF
FIRE ALARM SOLENOID VALVESVF
FIRE ALARM DOOR HOLD OPEN (MAGNETIC)DHF
FIRE ALARM INDIVIDUAL ADDRESSABLE MODULEAMF
FIREMANS KEY LOCK BOXKF
FIRE ALARM LOCK DOWN FLD
FIRE ALARM CONTROL PANELFACP
FIRE ALARM ANNUNCIATOR PANEL AND MICROPHONE UNITFAAM
46"
FIRE
ACCESS CONTROL J-BOXAC
COMBINATION CARD READER KEYPADCK
CARD READERCR
DURESS ALARMDA
DOOR CONTACT; PROVIDE ROUGH-IN FOR FUTURE
DOOR CONTACTS. ROUTE CONDUIT FROM FRAME
TO EXTERIOR OF BUILDING.
DC
ELECTRIC LOCKEL
GLASS BREAK SENSORGB
INTERCOMIC
INTERCOM MASTERIM
KEYPADKP
LOCAL ALARMLA
LOCK DOWNLD
MOTION DETECTORMD
PUSH BOTTONPB
POWER DOOR OPERATORPO
POWER SUPPLYPS
INTEGRATION RELAYR
WIRELESS DURESS REPEATERRP
REQUEST-TO-EXIT DEVICERX
WIRELESS DURESS RECEIVERWR
WORK STATIONWS
PAN/TILT/ZOOM SURVEILLANCE CAMERAC
PTZ
C CAMERA ROUGH-IN; PROVIDE (1) DATA DROP
DOOR SECURITY ROUGH-IN; REFER TO DOOR
SECURITY ROUGH-IN DETAIL
SECURITY
DATA
DATA OUTLET; STANDARD (3) DATA DROPS; PROVIDE
DEVICES INDICATED AND A 2 GANG DEEP BOX WITH
TWO (2) 3/4" CONDUITS FOR DATA/VOICE Cat. 6
CABLING, PROVIDE CAT 6 CABLING TO NEAREST DATA
CLOSET OR AS INDICATED ON THE DRAWINGS.
18"
WAP
CLG
WIRELESS ACCESS POINT; STANDARD (2) DATA
DROPS; PROVIDE WIRELESS ACCESS POINT AND
JACK TERMINATED IN A BISCUIT BOX LOCATED
ABOVE THE CEILING. EACH LOCATION SHALL HAVE
(2) CAT 6 JACKS.
DATA OUTLET; STANDARD (2) DATA DROPS
"-D" ANNOTATION DENOTES NONTYPICAL DROP QTY,
EG "3D"; PROVIDE DEVICES INDICATED AND A 2 GANG
DEEP BOX WITH TWO (2) 3/4" CONDUITS FOR
DATA/VOICE Cat. 6 CABLING, PROVIDE CAT 6 CABLING
TO NEAREST DATA CLOSET OR AS INDICATED ON THE
DRAWINGS.
18"
DATA OUTLET; STANDARD (1) DATA DROP; "W"
ANNOTATION DENOTES MOUNTING HEIGHT AT 46";
PROVIDE DEVICES INDICATED AND A 2 GANG DEEP
BOX WITH TWO (2) 3/4" CONDUITS FOR DATA/VOICE
Cat. 6 CABLING, PROVIDE CAT 6 CABLING TO NEAREST
DATA CLOSET OR AS INDICATED ON THE DRAWINGS.
18"
18"
46"
NUMBER NAME
Wire Size*
Branch Circuit Sizing
(120V, 20A circuits)
Circuit Length(ft)
#12 AWG0 - 75'
#10 AWG76' - 150'
#8 AWG151' - 240'
#6 AWG241' - 380'
Wire size applies to both the hot and
neutral conductor. Provide an Equipment
ground sized to comply with T250.122 of
the NEC.
*
1795 ST. CLAIR AVENUE
ST. PAUL, MN 55105
(651) 696-5186
www.oertelarchitects.com
CHANHASSEN, MN
CHANHASSEN
OERTEL
ARCHITECTS
FUEL ISLAND
CANOPY
SIGNATURE
PROJECT NUMBER:
DATE ISSUED:
DRAWN BY:
CHECKED BY:
REVISIONS:
PROJECT NAME:
SHEET NO:
DATE
SHEET NAME:
LICENSE #
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
ARCHITECT IN THE STATE OF MINNESOTA.
22-24
2352 E County Road J
White Bear Lake, MN 55110
Office: (651) 407-6056
www.paulsonclark.com
46199
Andrew J. Tripp, P.E.
E0.0
ELECTRICAL
TITLE SHEET
AJT
RTA
06/23/2022
06/23/2022
E0.0 ELECTRICAL TITLE SHEET
E0.1 ELECTRICAL SITE PLAN
E1.0 ELECTRICAL PLAN
224
APPROXIMATE LOCATION OF EXISTING
PANEL 'FP-1' LOCATED IN ELECTRICAL
ROOM ON THE MEZZANINE
APPROXIMATE LOCATION OF EXISTING EXTERIOR WIRE WAY SERVING THE FUEL ISLAND.
APPROXIMATE LOCATION OF EXISTING WALL
PACK. WALL PACK IS CIRCUITED FROM A 208V
CIRCUIT FROM FP-1. DISCONNECT AND REMOVE
EXISTING FIXTURE. PROVIDE WEATHERPROOF
COVER FOR EXISTING WALL PENETRATION.
EXISTING CIRCUIT SHALL BE ROUTED TO
EXTERIOR WIREWAY AND THEN TO FUEL ISLAND
TO SERVE THE NEW CANOPY LIGHTS. PROVIDE
SEALS AS REQUIRED PER NEC 514.
EXISTING LIGHT TO BE DEMOED
EXISTING EXTERIOR WIREWAY
1795 ST. CLAIR AVENUE
ST. PAUL, MN 55105
(651) 696-5186
www.oertelarchitects.com
CHANHASSEN, MN
CHANHASSEN
OERTEL
ARCHITECTS
FUEL ISLAND
CANOPY
SIGNATURE
PROJECT NUMBER:
DATE ISSUED:
DRAWN BY:
CHECKED BY:
REVISIONS:
PROJECT NAME:
SHEET NO:
DATE
SHEET NAME:
LICENSE #
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
ARCHITECT IN THE STATE OF MINNESOTA.
22-24
2352 E County Road J
White Bear Lake, MN 55110
Office: (651) 407-6056
www.paulsonclark.com
46199
Andrew J. Tripp, P.E.
E0.1
ELECTRICAL
SITE PLAN
AJT
RTA
06/23/2022
06/23/2022
1" = 20'-0"1 ELECTRICAL SITE PLAN
EXISTING CONDUIT STUB AT COLUMN LOCATION
225
2
E1.0
CC
13,15
CC
13,15
CC
13,15
CC
13,15
13,15
FP-1
AA
13,15
AA
13,15
PROVIDE AN INTERMATIC SPRING WOUND COUNTDOWN
TIMER SWITCH (DPST -208V). 0-60MIN, MODEL #FF460M FOR
CONTROL OF FLOOD LIGHTS. PROVIDE WEATHERPROOF
LEXAN COVER FOR SWITCH. LABEL "FLOOD LIGHTS" ON
PHENOLIC THERMOSET PLASTIC PLATE.
a
aa
Location of existing Wall pack to be demoed. Extend Circuit #13,15 of FP-1 from this location(approximate).
CC
CC
EXISTING CONDUIT ROUTED FROM BASE TO EXTERIOR WIREWAY
PROVIDE SEAL-OFFS PER NEC 514
ROUTE IMC CONDUIT ON SURFACE OF STRUCTURAL STEEL.
ROUTE PARALLEL TO STRUCTURE LINES.
PENDANT MOUNT FIXTURES. PROVIDE SWIVEL FITTING TO
ALLOW FIXTURE TO HANG PLUMB.
AA
PROVIDE SURFACE MOUNT
WEATHERPROOF J-BOX
FOR MOUNTING OF FLOOD
LIGHTS
PROVIDE SEAL-OFFS PER NEC 514
EXISTING EXTERIOR WIREWAY ROUTE NEW CONDUIT THROUGH BASEPLATE AND
OUT OF HANDHOLE LOCATED 18"AFG ON SIDE OF
COLUMN NEAREST THE PUMPS. PROVIDE
WEATHERPROOF PLATE TO SEAL
CONDUIT/COLUMN.
TIMER SWITCH FOR CONTROL OF FLOOD LIGHTS (TYPE 'AA').
MOUNT AT 48".14' - 6"PROVIDE SURFACE MOUNT
WEATHERPROOF J-BOX
FOR FUTURE MOUNTING
OF 0-10V DIMMER FOR
ADJUSTING THE OUTPUT
OF THE FLOOD LIGHTS.
0-10V DIMMING NOT
INSTALLED AT THIS TIME.
PROVIDE 14 AWG PURPLE
AND GRAY CONDUCTORS
FROM THIS BOX TO THE
BOX OF EACH FLOOD
LIGHT. CONNECT
CONDUCTORS TO DIMMING
LEADS OF FIXTURES.
A. All surface mounted conduit shall be verified with arch/engineer
prior to installation. Conduit indicated on section is diagrammatic
and not meant to represent exact routing.
B. All surface mounted conduit and boxes shall be painted. Verify
color with architect.
C. All conductors shall be copper and installed in conduit.
D. All conduit shall be IMC with threaded fittings. Installation shall
comply with NEC 514, provide seal-off's as required.
E. Type CC fixtures shall be provided with integral controls.
Fixtures shall be enabled at 5fc(adjustable). When no motion is
present, fixtures shall dim to 35%(adjustable). When motion is
present fixtures shall ramp up to 100%(adjustable) within 3
seconds(adjustable). Fixtures shall be disabled above
5fc(adjustable).
F. Flood lights (Type 'AA') are intended to illuminate material bins
located north of fuel island. Adjust aiming of lights with Owner
during after sunset.
General Notes
1795 ST. CLAIR AVENUE
ST. PAUL, MN 55105
(651) 696-5186
www.oertelarchitects.com
CHANHASSEN, MN
CHANHASSEN
OERTEL
ARCHITECTS
FUEL ISLAND
CANOPY
SIGNATURE
PROJECT NUMBER:
DATE ISSUED:
DRAWN BY:
CHECKED BY:
REVISIONS:
PROJECT NAME:
SHEET NO:
DATE
SHEET NAME:
LICENSE #
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
ARCHITECT IN THE STATE OF MINNESOTA.
22-24
2352 E County Road J
White Bear Lake, MN 55110
Office: (651) 407-6056
www.paulsonclark.com
46199
Andrew J. Tripp, P.E.
E1.0
ELECTRICAL
PLAN
AJT
RTA
06/23/2022
06/23/2022
Light Fixture Schedule
Type Mark Description Input Power Lamp Type Voltage Manufacturer
AA Flood Light 165 VA LED 208 V LITHONIA #DSXF3-LED-6-P3-30K-70CRI-FL-208-THK-DDBXD-DMG
CC Canopy Light, 3ft 3/4" NPT Pendant Stem,
Swivel Adapter
124 VA LED 208 V LITHONIA
#VCPGX-LED-V8-P7-30K-80CRI-T5M-208-PM-DF-DDBXD-PIR3FC3V;
GARVIN #SC-75R
1/4" = 1'-0"1 FUEL ISLAND & CANOPY - PLAN
1/4" = 1'-0"2 FUEL ISLAND & CANOPY - SECTION
226
Your Vision. Our Team. Great Projects.
2995 Winners Circle Drive #200, Shakopee, MN 55379 | 952-496-2227 | GreystoneConstruction.com
Proposal
Prepared for Charlie Howley
City of Chanhassen
Fuel Canopy
Chanhassen, MN
11/6/2024
Oertel Structural Plans Dated 6/23/2022
Scope of Work
Base Bid $174,476
•Permit Allowance $1,800 (if needed)
•Structural Steel
o Install and weld structural steel as according to plans listed on proposal
o (2) HSS 12x12x5/8 columns approximately 22’ tall with 1 HSS 12x12x5/8 cross
member and 1 ½ x 2’x2’x base plates. (2x2x1/4 washers for existing anchors)
o (2) HSS16x12x5/8 main beams with 5/8 end caps in tubes
o (3) HSS8x6x3/8 main purlins
o (8) HSS 8x6x5/16 secondary purlins
o (1) set 1 ½” x 20ga. Roof decking with screws
o Prime finish
o Anchored to existing anchors
227
Proposal prepared for City of Chanhassen
Fuel Canopy | Chanhassen, MN
Page 2 of 5
•Roof
o Roof insulation to be one (1) layer of 1.5” polyisocyanurate set in insulation
adhesive. Provide and install tapered crickets between roof scuppers
o Roofing to be .060mil Black Fully Adhered EPDM. Provide manufactures Ten
(10) year warranty
▪Note: Fully Adhered roof systems are temperature sensitive temps below
32 degrees could delay roof installation.
o Flash penetrations shown on drawings any other penetrations will be flashed in
on a time and material basis.
o Shop fabricate and install sheet metal roof edge coping, scuppers and roof
counterflashing to be 24 gauge prefinished steel, color and finish to be selected
from manufactures standard color chart.
•Flashings
o Provide and install UC-501 flush reveal panels 20” wide at locations shown on
detail 5 and 6 A002.
o Shop fabricate associated trims and flashings to complete the wall panel install to
be 24 gauge prefinished steel, standard color.
▪Note: Panel sizes are not the same as shown on drawings they are 20”
wide fabricated from 24 gauge prefinished steel.
228
Proposal prepared for City of Chanhassen
Fuel Canopy | Chanhassen, MN
Page 3 of 5
Exclusions (unless noted in scope above)
•Design and Code Compliance
•Engineering/Architectural Design
•Permits
•Utility/Private Locates
•Signage
•Unforeseen Below Grade Conditions
•Emergency Responder
Communication Enhancement
System
•Hazardous Materials
•Material Testing
•Special Inspections
•Winter Conditions
•Temp Enclosures
•Electrical
•Fire Suppression
•Mechanical/HVAC
•Plumbing
•Irrigation
•Security Equipment
•Landscaping
•Seed/Sod
Clarifications
•Work to be performed between Monday and Friday during regular hours
•No overtime or weekend work included
•This proposal may be withdrawn by Greystone if not accepted within 30 days
•Upon acceptance of this proposal, all notations as stated above shall be incorporated as
part of the contract documents unless otherwise noted
•The attached Terms of Agreement are part of this Proposal
Proposal Prepared By
Christian Mertz, Project Manager
Greystone Construction | Facility Solutions Division
Email: CMertz@greystoneconstruction.com
Office: 952-278-1136 | Mobile: 612-979-5818
229
Proposal prepared for City of Chanhassen
Fuel Canopy | Chanhassen, MN
Page 4 of 5
Terms of Agreement
1.The Work. Contractor agrees to perform, and Owner agrees to accept, the work described per the attached Proposal.
2.Contract Price. Owner agrees to pay to Contractor for the Work in the sum identified in the attached Proposal.
3.Payment Terms. Invoice upon Completion, Due Net 30 Days, No Retainage. At Contractor’s option, monthly
progress invoices for projects exceeding 45 days or that require vendor down payment(s), Due Net 30 Days,
No Retainage. Payment due but unpaid shall bear interest at the legal rate.
4.Insurance. Contractor shall secure and maintain insurance policies and limits per the attached sample
insurance certificate. Owner shall secure, name contractor as additional insured, and maintain policies of
property (builder’s risk) and general liability insurance which include coverage for the Work. The parties waive
all rights against each other and any of their agents and employees for damages caused by the other to the
extent such damages are covered by any of the insurance policies required herein. Prior to the
commencement of the Work, each party shall deliver to the other certificates of insurance evidencing the
existence of the required insurance.
5.Claims for Consequential Damages. The Contractor and Owner waive claims against each other for
consequential damages arising out of or relating to this Contract. This mutual waiver includes damages
incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and
reputation, and for loss of management or employee productivity or of the services of such persons; and
damages incurred by the Contractor for principal office expenses including the compensation of personnel
stationed there, for losses of financing, business and reputation, and for loss of profit except anticipated profit
arising directly from the Work.
6.Covenant/Completion of the Work. Contractor shall complete the Work per the schedule outlines. If the
progress of the Work is delayed by inclement weather, delays in delivery of materials, acts of God or other
casualties or causes beyond Contractor’s control, then the time to commence and/or complete the Work
herein shall be extended accordingly along with applicable damages, if any.
7.Indemnification. Contractor, shall indemnify and hold harmless the Owner, its agents and employees, from
and against any claims, damages, losses and expenses, arising out of or resulting from the performance of
the Work, but only to the extent caused solely by the negligent acts or omissions of Contractor, its
subcontractors, anyone directly or indirectly employed by Contractor. Owner agrees to indemnify and hold
harmless the Contractor and Design Consultants, and all Subcontractors and Subsubcontractors of
Contractor, harmless from all claims for bodily injury, property damage to the extent that such claims are
caused by a negligent act or omission of the Owner, its subcontractors, anyone directly or indirectly employed
by the Owner and arise from the Owner’s operations under this Agreement.
8.Warranty. The Contractor warrants to the Owner that all materials and equipment furnished under this
Agreement will be new, unless otherwise specified, and that all Work will be of good quality, free from
improper workmanship, and defective materials, and in conformance with the Drawings and Specifications.
The Contractor agrees to correct all Work performed by it under this Agreement which proves to be defective
in material and workmanship within a period of one year from the Date of Substantial Completion. The giving
of the warranty in this Section shall not be construed to limit or modify any other legal rights or remedies of the
Owner, but shall be in addition to such rights and remedies.
9.Permits. Party responsible to obtain and pay for the building permit and any other permits and governmental
fees, licenses and inspections necessary for proper execution and completion of the Work will be per the
attached Proposal.
10.Condition of Site. Owner shall provide Contractor with information regarding the condition of the site prior to
commencement of construction, including surveys, soils reports and information regarding underground
utilities, tanks or other buried equipment or obstructions. Contractor shall not be responsible for damage to
known or not known private underground utilities, tanks or other buried equipment or obstructions not clearly
disclosed to Contractor prior to commencement of the Work.
11.Existing Conditions. When bound by existing conditions for any work consisting of “replacement in kind” the
contractor endeavors to achieve such results with commercially available materials, but does not guarantee
exact replication nor warrant that the replacement will meet current codes.
230
Proposal prepared for City of Chanhassen
Fuel Canopy | Chanhassen, MN
Page 5 of 5
12.Environmental Hazards. Owner is responsible to notify contractor of any known environmental hazards.
Owner is responsible for damages and delays for abatement of any known or unknown environmental
hazards uncovered during construction.
13.Use of Site. Owner shall provide Contractor with open access to the site for purposes of performing the Work.
14.Clean Up. Contractor shall keep the premises and surrounding area free from accumulation of debris and
trash related to the Work.
15.Governing Law. These Terms of Agreement shall be governed by the laws of the place where this project is located.
16.Notice of Lien Rights.
Pursuant to Minn. Stat. § 514.011, if construction on non-commercial building or commercial building of 5000
square feet or less Contractor provides the following notice to Owner:
(A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO
YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS
NOT PAID FOR THE CONTRIBUTIONS.
(B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR
OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR
CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER
COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY
PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE
YOU TIMELY NOTICE.
17.Entire Agreement. Terms of Agreement, together with the Proposal constitute the entire Agreement between
the Contractor and the Owner with respect to the Work. The Agreement may be amended or modified only in
writing and signed by both of the parties. Acceptance of unmodified Agreement is triggered upon the earliest
of the following: 1) issuance of an owner PO; 2) notice to proceed; 3) start of the Work.
Terms agreed to by:
OWNER CONTRACTOR
Greystone Construction Company
By By
Title Title
Date Date
231
City Council Item
November 18, 2024
Item
Resolution 2024-XX: Conduct Public Improvement Hearing and Authorize
Preparation of Plans and Specifications for the Crimson Bay Road Improvement
Project
File No.ENG Project No. 23-02 Item No: F.1
Agenda Section PUBLIC HEARINGS
Prepared By Charlie Howley, Director of Public Works/City Engineer
Reviewed By Laurie Hokkanen
SUGGESTED ACTION
"The Chanhassen City Council adopts a resolution ordering the improvements and authorizing
preparation of plans and specifications for the Crimson Bay Road Improvement Project."
Motion Type 4/5 Vote
Strategic
Priority Asset Management
SUMMARY
Tonight's actions are to host the first public hearing for the project, known as the 'improvement hearing',
which is a requirement of the M.S. 429 special assessment process, and to consider ordering production
of plans and specifications for the final design.
The intersection of Crimson Bay Road and State Highway 5 (Arboretum Boulevard) will be
permanently closed and removed due to the future Hwy 5 expansion project. Crimson Bay Road is
proposed to be extended north to connect with Dogwood Road and West 78th Street. The project also
will add storm, sanitary, and water utilities. The current properties on Crimson Bay Road are on well
and septic systems.
The project layout is attached to this report.
232
BACKGROUND
The connection of Crimson Bay Road to the north has been planned for many years with a concept
design first developed in 2018, well before the Arboretum Area Transportation Plan (AATP) was being
developed. Upon identification of the AATP projects in 2020, the need to implement the Crimson Bay
Road project was prioritized. Therefore, in 2022, the City hired a consultant for the design services.
The project was intended to have been constructed in 2024, however competing project needs and staff
workload has pushed it to 2025 construction, which still aligns with the overall Highway 5 project
schedule needs.
The city has a project webpage: https://www.chanhassenmn.gov/government/projects/street-
projects/crimson-bay-road-project
The County has a Hwy 5 webpage: https://www.carvercountymn.gov/departments/public-
works/projects-studies/highway-5-improvements
DISCUSSION
The Crimson Bay Road subdivision was developed in 1987. At that time public Right of Way was
platted such that the street would eventually push through to the north, which was completely
undeveloped at the time. The City had no public sewer and water infrastructure in the area, and
therefore the subdivision was large lots with well and septic.
The Arbors subdivision circa 2007 extended W 78th Street and sewer/water utilities westerly from TH
41 and connected north to Dogwood Road.
The Arbors Second Addition circa 2018 extended Dogwood Road and sewer/water utilities south to the
northern border of the Crimson Bay Road Plat. That set the stage for the ultimate street and utility
connections that was envisioned and planned.
The terrain is hilly, and therefore the street and utility design are somewhat complicated and nuanced. A
new sanitary sewer lift station is proposed. The watermain will be connected to the low zone at Hwy 5
and to the High Zone at the Dogwood stub. The system will likely be served by the Low Zone, but will
be vetted during final design.
The alignment of the street connection is mainly based on topography, where additional permanent
easement has been sought from the University of MN Arboretum property. The easement documents
have been prepared and have been informally approved by the University. The ability to obtain this
property for the street is part of the overall AATP planning process, as land transfer and property
acquisition is one of the main risk factors for the individual projects.
Public Open House
The city held an open house on October 30, 2024. The attendee list and comment cards are attached to
this staff report. Generally the public is supportive of the project. Comments have included:
Tree removal/replacement
Lighting
The need for the project/why make the connection
Street naming/address changes
Traffic and pedestrian safety on West 78th/Dogwood/Tanadoona
233
Other public outreach has occurred via group meetings with the benefiting properties concerning
assessments, one-on-one site meetings with property owners, specific project info/boards at the larger
Hwy 5/AATP public meetings.
The southern end of the existing street will be removed with plans for the Hwy 5 project to utilize the
area for stormwater management.
Schedule
Hold Public Hearing/Order Project November 18, 2024
Approve Plans & Specs - Authorize Bidding January 2025
Bid Opening February 2025
Host Public Open House March 2025
Hold Assessment Hearing - Award Construction Contract April 2025
Begin Construction May 2025
Complete Construction November 2025
BUDGET
The total estimated project cost is $2.4M. The project is included in the city's 5-yr Capital Improvement
Plan (CIP).
Due to its tie to the Highway 5 project, the city applied for and received a $710k Local Partnership
Project (LPP) Grant from MnDOT and the project was granted eligibility to use State Aid funds even
though not a formal MSA route.
The project revenue also includes private property assessments, which consist of the typical 40% of the
street costs in addition with Sanitary Sewer and Watermain assessments, as the benefiting properties are
all currently on private well and septic systems.
The preliminary assessment amount is $40,815.01 per unit. There are 5 properties identified to receive
assessments, all of which are part of the original Crimson Bay Road Plat. Lots 2 - 5 will receive one
unit assessment each, while Lot 1 will be charged two units, as there are documented plans to subdivide
that property in the very near future, and therefore sewer and water stubs will be provided with the
project to support this future subdivision. The University of MN Arboretum property is not being
assessed as they are granting permanent easement to support the extension of the street.
Feasibility Study Estimated Project Costs
Street $1,387,760.50
Watermain $318,409.00
Stormwater $138,348.00
Sewer $555,254.00
TOTAL $2,399,771.50
RECOMMENDATION
From an engineering and financing perspective this project is necessary, feasible, and cost effective.
234
Staff recommends the City Council adopt a resolution ordering the improvements and authorizing
production of plans and specifications for the Crimson Bay Road Improvement Project.
ATTACHMENTS
Resolution
CBR Project Layout
CBR Improvements Feasibility Study
Crimson Bay Road Project Schedule
CBR Open House -Comments
CBR Open House Sign-In
Crimson Bay Road Presentation
235
1
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 18, 2024 RESOLUTION NO:2024-XX
MOTION BY: SECONDED BY:
A RESOLUTION FOR CONDUCTING A PUBLIC HEARING AND AUTHORIZING
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE CRIMSON BAY ROAD
IMPROVEMENT PROJECT
WHEREAS,pursuant to a resolution of theCity Council adopted February14, 2022, a
feasibility report has been prepared with reference to the above-referenced project, and this report
was received by the City Council on October 14, 2024: and
WHEREAS,the feasibility report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvement as
recommended; and a description of the methodology used to calculate individual assessments for
the applicable benefitting properties; and
WHEREAS,on October 14, 2024, the City Council called for the public hearing to be held
on November 18, 2024, for the Project. The Project includes roadway pavement reconstruction,
curb and gutter replacement, and adding watermain, sanitary and storm sewer; and
WHEREAS,a minimum of ten (10) days' mailed notice of assessable properties and two
(2) weeks’ published notice of the public hearing was given; and
WHEREAS,the public hearing was held thereon the 18nth day of November 2024, in the
Council Chambers at Chanhassen City Hall, 7700 Market Boulevard, at which all persons desiring
to be heard were given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED bythe Chanhassen City Council:
1. The City Council has received and accepted the feasibility study on October 14, 2024, and
considered the improvements of such project in accordance with the report and the assessment
of applicable benefitting properties for a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429.
2. Such improvement is necessary, cost-effective, and feasible as detailed in the project’s
Feasibility Study.
3. Such improvement is hereby ordered as proposed in the City Council resolution adopted on
November 18, 2024.
4. The City Council authorizes preparation of plans and specifications for the Project.
236
2
5. The City Council declares its official intent to reimburse itself for the costs of the improvement
from the proceeds of tax-exempt bonds.
PASSED AND ADOPTED by the Chanhassen City Council this 18th day of November
2024.
ATTEST:
Jenny Potter, City Clerk Elise Ryan, Mayor
YES NO ABSENT
237
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73°23'54"'163°23'54"'XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXH:\CHAN\0C1126763\CAD\C3D\FIGR_126763_Open House Board.dwg 10/22/2024 4:27:34 PMR
Crimson Bay Road Improvements
City of Chanhassen
Proposed Layout
October 2024
R
FEETSCALE
0 50 100
HORZ.
REGENTS OF THE UNIV OF MINN
N/A
PID: 250080110
DARLENE J HANSON
7750 CRIMSON BAY RD
PID: 252610011
ROB M & CALI L OLSON
7700 CRIMSON BAY RD
PID: 252610010
MARY M HAGEMAN
7660 CRIMSON BAY RD
PID: 252610030
ROSE MARIE & JOHN CHARLES MASTRICOLA
7640 CRIMSON BAY RD
PID: 252610040
DEREK GEARMAN7590 DOGWOOD RDPID: 250580030JOE BILLER7580 DOGWOOD RDPID: 250580020BRIAN D GARSHELIS7570 DOGWOOD RDPID: 250580010THE ARBORS HOA
N/A
PID: 250590230
PAUL GREGORY & MARY S SUMNERS
7620 CRIMSON BAY RD
PID: 252610050
MELISSA HERBST SCHIENA
N/A
PID: 252610070
PROPOSED LIFT STATION
TEMPORARY CONSTRUCTION EASEMENT
PROPOSED RIGHT OF WAY
MN TH 5W 78TH STREETCRIMSON BAY ROAD
PROPOSED ROADWAY
PROPOSED CURB & GUTTER
PROPOSED DRIVEWAY
PROPOSED SANITARY SEWER
PROPOSED STORM SEWER
PROPOSED WATERMAIN
>
>>
l l
EXISTING RIGHT OF WAY
PROPOSED RIGHT OF WAY
EXISTING EASEMENT
PROPOSED TEMPORARY EASEMENT
LEGEND
PROPOSED CONSTRUCTION LIMITS
CLOSE HIGHWAY 5 ACCESS
PROPOSED FENCEXX
PROPOSED RETAINING WALL
238
Submitted by:
Bolton & Menk, Inc.
2638 Shadow Lane
Suite 200
Chaska, MN 55318
P: 952-448-8838
F: 952-488-8805
City of Chanhassen, MN
Crimson Bay Road Improvements Project
Feasibility Report
City Project No. 23-02
November 2023
239
Prepared by: Bolton & Menk, Inc. Certification
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02
Certification
Feasibility Report
For
Crimson Bay Road Improvements Project
City of Chanhassen
Carver County
City Project No. 23-02
BMI Project No. 0C1.126763
November 10, 2023
I hereby certify that this plan, specification or report was
prepared by me or under my direct supervision, and that I
am a duly Licensed Professional Engineer under the laws of
the State of Minnesota.
By:
Joshua Eckstein, P.E.
License No. 48224
Date: 11/10/2023
240
Prepared by: Bolton & Menk, Inc. Table of Contents
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-01
Table of Contents
I. EXECUTIVE SUMMARY .......................................................................................................................... 1
Background and Introduction ....................................................................................................... 1
Proposed Improvements .............................................................................................................. 1
Estimated Costs ............................................................................................................................ 2
II. BACKGROUND AND INTRODUCTION .................................................................................................... 2
III. PROPOSED IMPROVEMENTS ................................................................................................................ 3
Street Improvements .................................................................................................................... 3
Water System Improvements ....................................................................................................... 3
Stormwater Runoff Management System Improvements ........................................................... 4
Sanitary System Improvements .................................................................................................... 4
IV. FINANCING & FUNDING ........................................................................................................................ 5
Financing ....................................................................................................................................... 5
Funding ......................................................................................................................................... 5
Project Budget Recommendation ................................................................................................ 6
V. ASSESSMENTS ....................................................................................................................................... 6
VI. PROJECT SCHEDULE / NEXT STEPS ........................................................................................................ 7
Appendix
Appendix A: Figures
Appendix B: Preliminary Cost Estimates
Appendix C: City Assessment Practice
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Prepared by: Bolton & Menk, Inc. EXECUTIVE SUMMARY
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 1
I. EXECUTIVE SUMMARY
Background and Introduction
As requested by the City of Chanhassen, Bolton & Menk, Inc. has evaluated the feasibility of
the proposed Crimson Bay Road Improvements Project. The project includes reconstruction of
Crimson Bay Road in addition to extending the street to the north to connect to Dogwood
Avenue. The access to Trunk Highway 5 for Crimson Bay Road will be eliminated and the
properties will use W 78th Street to access the road network in the future. Reconstruction of
Crimson Bay Road includes watermain, stormwater drainage infrastructure, sanitary sewer
main, and a new sanitary sewer lift station to serve the neighboring residents that are currently
on well and septic systems. The impetus for the project is the planned Trunk Highway 5
reconstruction as part of the Arboretum Area Transportation Plan and the desire to eliminate
the current Crimson Bay Road access to Highway 5.
Proposed Improvements
All improvements addressed within this report are feasible from a technical standpoint. This
study addresses issues with aging, substandard, or non-existent infrastructure including
pavement, storm sewer, watermain, and sanitary sewer. The improvements recommended in
this report are necessary to provide safe and adequate infrastructure and represent cost effective
solutions for doing so.
1. Street Improvements
The proposed Crimson Bay Road improvements consist of full depth
reconstruction from the 78th Street intersection to the proposed cul-de-sac to the
south. The existing connection to Highway 5 will be removed as part of the project
to accommodate the future expansion of Highway 5. Proposed City standard street
improvements include:
· Crimson Bay Road
o Curb and Gutter on Both Sides
o 31-Foot Street Width
2. Water System Improvements
The proposed water system improvements will include installation of watermain
from the 78th Street intersection to the existing watermain on Highway 5. All
hydrants, gate valves, and service lines are also proposed to be constructed as part
of the project. A review of the system wide pressure zones is still underway to
inform the need of a Pressure Reducing Valve (PRV)
3. Storm Sewer Improvements
The proposed storm sewer improvements will include manholes, catch basins,
pipe, castings, and a rain garden. Drain tile behind the back of curb is also
proposed to be included as part of the project improvements.
4. Sanitary Sewer Improvements
The proposed improvements will include installation of a new 8-inch PVC main,
sanitary sewer services, a lift station, and associated forcemain.
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Prepared by: Bolton & Menk, Inc. PUBLIC OUTREACH
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 2
Estimated Costs
Cost estimates have been prepared for the proposed improvements. Itemized cost estimates are
provided in Appendix B and summarized below in Table 1. A $710,000 grant from MnDOT
has been awarded to offset the street costs. 40% of the street costs and 100% of the utility costs
are planned to be assessed to the benefiting properties per the City’s assessment policy.
Table 1: Estimated Project Costs
Proposed Improvements Total Estimated Project Cost
Street Reconstruction Cost $1,387,760.50
Watermain Cost $318,409.00
Storm Sewer Cost $138,348.00
Sanitary Sewer Cost $555,254.00
Total Estimated Project Cost $2,399,771.50
*NOTE: these costs include soft costs, contingency and right-of-way / easement acquisition.
II. PUBLIC OUTREACH
The project management team has engaged the adjacent property owners in a number of ways to
receive input and information related to the project. An open house informational meeting was held
in November 2022 to give an outline of the project and gather initial feedback and information. A
second meeting is planned for September to give an update on the planned improvements and
project timeline. A third neighborhood meeting will be held in the spring to discuss construction
expectations and timeline.
III. BACKGROUND AND INTRODUCTION
The impetus for this report is a request by the City of Chanhassen to evaluate the feasibility of planned
improvements to Crimson Bay Road, prior to the expansion of Highway 5. The goal of these
improvements is to remove the access to Highway 5 and renew and repair municipal infrastructure
along Crimson Bay Road, as well as construct new facilities to serve property owners along the
corridor.
In an effort to gather input and engage impacted public, an open house was held on November 16,
2022.
This report is based on record drawings, aerial photography, City utility maps, topographical data,
geotechnical exploration report, staff inspection reports, feedback solicited from property owners and
City staff input. This report examines various potential infrastructure components within the Crimson
Bay Road area. More specifically, this report reviews considerations for:
· Bituminous Pavement Surfacing Needs
· Transportation and Parking Needs
· Stormwater Conveyance System Needs
· Stormwater Quality Needs
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Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 3
· Wastewater System Facility Needs
· Water Supply System Needs
IV. PROPOSED IMPROVEMENTS
Street Improvements
Proposed street improvements are indicated on Figure 1 in Appendix A.
The existing Crimson Bay Road typical section consists of approximately 31-foot wide
bituminous street with concrete curb and gutter on each side. The existing concrete curb and
gutter is a surmountable style curb. The existing pavement has many transverse and
longitudinal cracks. The current OCI rating of the existing street is 28 out of 100. Based on
the existing pavement condition and the scope of the proposed utility work, the recommended
repair measure is full depth reconstruction.
Proposed street improvements are indicated on Figure 1 in Appendix A.
The proposed improvement consists of full depth reconstruction of the street structural
section from the 78th Street intersection to the proposed cul-de-sac to the south. Adjacent
driveways will also be reconstructed as necessary to match the reconstructed roadway. The
proposed street section will be designed to match the City standard street section including 4-
inches of bituminous pavement, 12-inches of aggregate base, 24-inches of select granular
borrow, and draintile installed behind the back of curb. Additional excavation may be
necessary if poor subgrade soils are encountered. The proposed street will also include new
surmountable concrete curb and gutter.
The proposed street dimensions are as follows:
· Crimson Bay Road
o Surmountable Concrete Curb & Gutter on both sides
o 31.0-Feet Wide
The total project cost for the proposed street reconstruction is estimated to be $1,387,760.
Itemized cost estimates are included in Appendix B.
Water System Improvements
Proposed water system improvements are indicated on Figures 1 in Appendix A.
The existing properties along Crimson Bay Road are currently on privately owned wells. The
proposed water system includes an 8-inch watermain extending from the 78th Street intersection
to the existing watermain along Highway 5. This proposed watermain connection will provide
adequate service, looping, and fire protection to the adjacent properties for the life of the
system. The proposed pipe material is PVC. Isolation valves and hydrants will be installed to
bring the system up to current standards. One-inch PE service lines will be constructed, and
curb stops will be installed at the right-of-way line. At this location residents will then be able
to connect when private improvements are complete. Watermain construction will provide
residents the opportunity to connect to the city’s water system and receive access to a safer,
cleaner, and more reliable water source in addition to better fire protection service.
To protect certain watermain components against corrosion, the following items will be
included with the design and installed during construction:
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Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 4
1. All hydrants and valves will be manufactured and secured using stainless steel
bolts.
2. All fittings will be coated with fusion bonded epoxy.
3. All fittings, hydrants, and service line connections shall be provided with cathodic
protection (sacrificial anodes).
The total project cost for the Crimson Bay Road water system improvements is estimated to
be $318,409. Itemized cost estimates are included in Appendix B.
Stormwater System Improvements
Proposed stormwater improvements are indicated on Figure 1 in Appendix A.
Existing drainage patterns and discharge locations will be maintained by this project.
Stormwater generally drains to the low point in the existing cul-de-sac to the north and to the
Highway 5 ditch to the south. A rain garden will be required to treat storm water runoff and
will be located at the low point as shown in Figure 1. All components, pipe and manholes, are
proposed to be concrete. Additional intakes will be evaluated and added if necessary. New
castings and drain tile will also be added behind the back of curb.
The total project cost for the Crimson Bay Road stormwater system improvements is
estimated to be $138,348. Itemized cost estimates are included in Appendix B.
Property Acquisition
In order to complete planned improvements a number of easements are required. These
easements include the following:
Regents of the University of Minnesota – Permanent roadway and utility easement
and temporary grading easement
The Arbors HOA – permanent roadway and utility easement
Melissa Herbst Schiena - permanent roadway and utility easement
All easement negotiations are in progress and will be finalized prior to advertising for bids.
Sanitary System Improvements
The properties along Crimson Bay Road are currently on privately owned septic systems. All
except one of those systems are old and reaching the end of their useful life. The proposed
sanitary sewer improvements include the installation of a lift station, forcemain, and gravity
sewer mains. Six-inch service lines will be installed and stubbed to the right-of-way line. At
this location residents will be able to connect to the City sanitary sewer as part of their private
improvements. The proposed lift station will include a new control panel, connection for
remote monitoring, and a connection for backup power. The new forcemain piping will be
installed at a frost proof depth, sized appropriately and shall be constructed of high-density
polyethylene material with isolation valves and check valves.
The total project cost for sanitary sewer system improvements is estimated to be $555,254.
Itemized cost estimates are included in Appendix B.
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Prepared by: Bolton & Menk, Inc. FINANCING & FUNDING
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 5
V. FINANCING & FUNDING
Financing
Based on the assessment policy methodology, all of the components of the project presented
in this report can be financed through the sale of a Chapter 429 Improvement Bond and meet
the statutory requirement for a minimum assessable percentage of 20%. The Chapter 429
Bond is the most common financing method for local street reconstruction projects that
contain assessments. The Financing & Funding table located at the end of this section shows
that the estimated assessable percentage of the project with all components is 35.1% for the
unit method.
Funding
This project is proposed to be funded with general City funds, special assessments imposed
on benefiting properties and state grant funds awarded to the project. There are several
funding sources proposed to fund the project including the following:
· Property Tax Revenue
· Sanitary Sewer Revenues
· Water Revenues
· Surface Water Revenues
· Franchise Fee Revenues
· Special Assessments
· MnDOT LPP Grant
CRIMSON BAY ROAD IMPROVEMENTS PROJECT
The total project costs for the proposed project are apportioned as follows:
CRIMSON BAY ROAD
Total Project Cost $2,399,771.50
Street Standard Cost $1,387,760.50 PMP Fund and Special Assessments
Storm Sewer Cost $138,348.00 Surface Water Fund
Sanitary Sewer Cost $555,254.00 Sanitary Sewer Fund
Watermain Cost $318,409.00 Watermain Fund
LPP Grant $710,000.00
Street Costs
Total Standard Section Street Cost $1,387,760.50
Subtotal Street Cost $1,387,760.50
City Contribution (60%) $832,656.60
Assessable Portion (40%) $555,104.20
LPP Grant Assessment Credit $305,104.20
Assessable Portion Adjusted $250,000.00
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Prepared by: Bolton & Menk, Inc. ASSESSMENTS
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 6
Total Units 21.0
Cost Per Unit $25,000.00
Adjusted Cost Per Unit $11,904.76 Special Benefit Analysis
Assessable Units 6.0
Total Assessed Amount $71,428.57 Special Assessments
Total City Cost $1,316,331.93 PMP Fund
Utility Costs
Total Utility Cost $1,012,011.00
LPP Grant Assessment Credit $404,895.80
Assessable Portion Adjusted $607,115.20
Total Units 21.0
Cost Per Unit $28,910.25
Assessable Units 6.0
Total Assessed Amount $173,461.49 Special Assessments
Total City Cost $838,549.51 Utility Funds
Project Budget Recommendation
All improvements addressed within this report are feasible from a technical standpoint. This
study addresses issues with aging, substandard, or non-existent infrastructure including street
pavement, storm sewer, watermain, and sanitary sewer. The improvements recommended in
this report are necessary to provide safe and adequate infrastructure and represent cost effective
solutions for doing so. The overall budget for this project (23-02) has been set at $2,400,000.
VI. ASSESSMENTS
The project is proposed to be assessed to the benefiting properties in accordance with the adopted
City Assessment Practices policy as follows:
Street Rehabilitation: 40% Assessed on a Unit Basis
Watermain: 100% Assessed
Storm Sewer: 100% Assessed
Sanitary Sewer: 100% Assessed
Figure 2 of this section indicate the proposed assessment area. Properties included on the
preliminary assessment roll include those that have access to a street within the project area. The
estimated assessment amount for each property is tabulated on the preliminary assessment roll
located at the end of this section. A copy of the current Assessment Practice policy is included in
Appendix C of this report for reference.
247
TOTAL
PROP.PROPERTY ASSMT STREET ASSMT UTILITY ASSMT NOTES
NO.ADDRESS UNIT ASSMT UNIT ASSMT
1 PAUL GREGORY & MARY SUMMERS 7620 CRIMSON BAY RD 252610050 1 $11,904.76 1 $28,910.25 $40,815.01
2 JOHN & ROSE MASTRICOLA 7640 CRIMSON BAY RD 252610040 1 $11,904.76 1 $28,910.25 $40,815.01
3 MARY HAGEMAN 7660 CRIMSON BAY RD 252610030 1 $11,904.76 1 $28,910.25 $40,815.01
4 ROB & CALI OLSON 7700 CRIMSON BAY RD 252610010 1 $11,904.76 1 $28,910.25 $40,815.01
5 DARLENE HANSON 7750 CRIMSION BAY RD 252610011 2 $23,809.52 2 $57,820.50 $81,630.02
6 REGENTS OF THE UNIV OF MINN 250080110 15 $178,571.43 15 $433,653.71 $612,225.14
UMN WILL NOT BE ASSESSED, CITY WILL COVER THESE COSTS
Assessment Basis Unit 21 $250,000.00 21 $607,115.20 $857,115.20
CRIMSON BAY ROAD IMPROVEMENTS
PRELIMINARY ASSESSMENT ROLL
11/10/2023
OWNER P.I.D.
STREET ASSESSMENT UTILITY ASSESSMENT
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Prepared by: Bolton & Menk, Inc. PROJECT SCHEDULE / NEXT STEPS
Crimson Bay Road Improvements Project 0C1.126763 / C.P. 23-02 Page 7
VII. PROJECT SCHEDULE / NEXT STEPS
The City should be aware of the following steps and requirements necessary to meet the
requirements of MN Statute 429 that allows for a portion of the project costs to be assessed:
Project specific meetings with property owners
City Council to accept the Feasibility Study and call for an Improvement Hearing.
City Council to conduct an Improvement Hearing
Property Acquisition
City Council to order the improvements (by 4/5ths vote) within 6 months of the
Improvement Hearing.
City Engineer to design, advertise and open bids.
City Council to call for an Assessment Hearing.
City Council to conduct an Assessment Hearing. Final assessment roll must be formally
adopted.
City Council to award the project. The construction contract must be signed within 12
months of ordering the improvements.
Construction to occur (months of July 2024 to July 2025).
City staff to certify final assessment roll with the County by November 30th, 2024
The following project schedule shows the necessary steps along with a tentative date to complete.
November 2023 Present Study to the City Council
December 2023 Conduct Public Hearing, Order Improvements
January 2024 Complete Final Design and Plan Reviews/Approvals
February 2024 Advertise and Bid Project
March 2024 Neighborhood Meeting
March 2024 Conduct Assessment Hearing
March 2024 Award Project, Construction Contracts
May 2024 - July 2025 Construct Project
August 2025 Project Closeout
249
Appendix A: Figures
250
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RCrimson Bay RoadCity of ChanhassenFigure 1: Proposed StreetNovember 2023RFEETSCALE060120HORZ.RESTRIPE EXISTING RIGHTTURN LANE INTO SHOULDERCLOSE ACCESS78TH STCRIMSON BAY RDMN TH 5MELISSA HERBST SCHIENAN/APID: 252610070REGENTS OF THE UNIV OF MINNN/APID: 250080110DARLENE J HANSON7750 CRIMSON BAY RDPID: 252610011ROB M & CALI L OLSON7700 CRIMSON BAY RDPID: 252610010MARY M HAGEMAN7660 CRIMSON BAY RDPID: 252610030ROSE MARIE MASTRICOLA7640 CRIMSON BAY RDPID: 252610040PAUL GREGORY & MARY S SUMNERS7620 CRIMSON BAY RDPID: 252610050DEREK GEARMAN7590 DOGWOOD RDPID: 250580030JOE BILLER7580 DOGWOOD RDPID: 250580020BRIAN D GARSHELIS7570 DOGWOOD RDPID: 250580010PERRY K PLEDGER3361 78TH ST WPID: 250590150THE ARBORS HOAN/APID: 25059023050' EXISTING ROW60' EXISTING ROW10' EXISTING D&U10' EXISTING D&U25' EXISTING ROWPROPOSED RIGHT OF WAY (60')LAKE MINNEWASHTAROADWAYCURB & GUTTEREMERGENCY/MAINTENANCE ACCESS ROUTEEXISTING & PROPOSED SPEED LIMITDESIGN FEATURE COLOR KEYSPEEDLIMIT30SPEEDLIMIT30DESIGNPOSTEDDRIVEWAYSPROPOSED REMOVALSPROPOSED RETAINING WALLEXISTING RIGHT OF WAYPROPOSED RIGHT OF WAYPROPOSED TEMPORARY EASEMENTXXPROPOSED FENCE>>PROPOSED SANITARY SEWERl ll lPROPOSED SANITARY FORCEMAINllPROPOSED WATERMAIN>>>>PROPOSED STORM SEWER>>>>>>>>PROPOSED DRAINTILEDIRECTIONALLY DRILLWET TAPPROPOSED LIFT STATION251
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RCrimson Bay RoadCity of ChanhassenFigure 2: Assessment RollNovember 2023RFEETSCALE060120HORZ.78TH STCRIMSON BAY RDMN TH 5LAKE MINNEWASHTAASSESSMENT AREAPROPERTY NUMBERPROPOSED REHABILITATION AREALEGENDXXXOWNERP.I.D.PROP.PROPERTYNO.ADDRESS1PAUL GREGORY & MARY SUMMERS7620 CRIMSON BAY RD2526100502ROSE MARIE MASTRICOLA7640 CRIMSON BAY RD2526100403MARY HAGEMAN7660 CRIMSON BAY RD2526100304ROB & CALI OLSON7700 CRIMSON BAY RD2526100105DARLENE HANSON7750 CRIMSION BAY RD2526100116REGENTS OF THE UNIV OF MINN250080110252
Appendix B: Preliminary Cost Estimates
253
CRIMSON BAY ROAD IMPROVEMENT
CITY OF CHANHASSEN
SAP 231-124-002
BMI # 0C1.126763
DATE: 11/10/2023
ITEM MN/DOT TOTAL UNIT TOTAL
NO. SPEC NO. ITEM DESCRIPTION UNIT QUANTITY COST COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
BASE BID:
1 2021.501 MOBILIZATION LUMP SUM 1 $100,000.00 $100,000.00 0.574 $57,400.00 0.058 $5,800.00 0.134 $13,400.00 0.234 $23,400.00
2 2101.502 CLEARING EACH 60 $350.00 $21,000.00 60.000 $21,000.00
3 2101.502 GRUBBING EACH 60 $350.00 $21,000.00 60.000 $21,000.00
4 2101.505 CLEARING ACRE 0 $50,000.00 $1,000.00 0.020 $1,000.00
5 2101.505 GRUBBING ACRE 0 $50,000.00 $1,000.00 0.020 $1,000.00
6 2102.503 PAVEMENT MARKING REMOVAL LIN FT 950 $3.00 $2,850.00 950.000 $2,850.00
7 2102.602 PAVEMENT MESSAGE REMOVAL EACH 3 $325.00 $975.00 3.000 $975.00
8 2104.502 REMOVE PIPE APRON EACH 2 $350.00 $700.00 2.000 $700.00
9 2104.502 REMOVE LIGHT UNIT EACH 2 $750.00 $1,500.00 2.000 $1,500.00
10 2104.502 REMOVE HYDRANT EACH 1 $700.00 $700.00 1.000 $700.00
11 2104.502 REMOVE DRAINAGE STRUCTURE EACH 5 $725.00 $3,625.00 5.000 $3,625.00
12 2104.502 REMOVE SIGN EACH 7 $100.00 $700.00 7.000 $700.00
13 2104.503 REMOVE WATERMAIN LIN FT 10 $20.00 $200.00 10.000 $200.00
14 2104.503 REMOVE PIPE SEWER (STORM)LIN FT 205 $25.00 $5,125.00 205.000 $5,125.00
15 2104.503 REMOVE CURB & GUTTER LIN FT 2,675 $11.00 $29,425.00 2675.000 $29,425.00
16 2104.503 REMOVE RETAINING WALL LIN FT 190 $30.00 $5,700.00 190.000 $5,700.00
17 2104.503 REMOVE FENCE LIN FT 900 $5.00 $4,500.00 900.000 $4,500.00
18 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 15 $50.00 $750.00 15.000 $750.00
19 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 20 $35.00 $700.00 20.000 $700.00
20 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 4,740 $8.00 $37,920.00 4740.000 $37,920.00
21 2014.602 SALVAGE MAILBOX EACH 3 $100.00 $300.00 3.000 $300.00
22 2104.618 REMOVE BRICK PAVERS SQ FT 3,750 $7.00 $26,250.00 3750.000 $26,250.00
23 2106.507 EXCAVATION - COMMON (P)CU YD 5,492 $32.00 $175,744.00 5492.000 $175,744.00
24 2106.507 EXCAVATION - SUBGRADE CU YD 15 $35.00 $525.00 15.000 $525.00
25 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P)CU YD 2,982 $38.00 $113,316.00 2982.000 $113,316.00
26 2106.507 COMMON EMBANKMENT (CV) (P)CU YD 546 $42.00 $22,932.00 546.000 $22,932.00
27 2106.507 STABILIZING AGGREGATE (CV)CU YD 150 $62.00 $9,300.00 150.000 $9,300.00
28 2112.604 SUBGRADE PREPARATION (P)SQ YD 4,500 $3.50 $15,750.00 4500.000 $15,750.00
29 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 16 $175.00 $2,800.00 16.000 $2,800.00
30 2123.610 MACHINE TIME HOUR 22 $850.00 $18,700.00 22.000 $18,700.00
31 2211.507 AGGREGATE BASE (CV) CLASS 5 (P)CY YD 1,491 $47.00 $70,077.00 1491.000 $70,077.00
32 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 440 $105.00 $46,200.00 440.000 $46,200.00
33 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON 440 $105.00 $46,200.00 440.000 $46,200.00
34 2411.618 PREFABRICATED MODULAR BLOCK WALL SQ FT 2,150 $58.00 $124,700.00 2150.000 $124,700.00
35 2501.502 12" RC PIPE APRON EACH 1 $1,500.00 $1,500.00 1.000 $1,500.00
36 2501.502 18" RC PIPE APRON EACH 2 $2,000.00 $4,000.00 2.000 $4,000.00
37 2501.602 TRASH GUARD FOR 12" PIPE APRON EACH 1 $1,800.00 $1,800.00 1.000 $1,800.00
38 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH 2 $2,500.00 $5,000.00 2.000 $5,000.00
39 2502.503 4" PVC PIPE DRAIN LIN FT 2,250 $15.00 $33,750.00 2250.000 $33,750.00
40 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 4 $350.00 $1,400.00 4.000 $1,400.00
41 2503.503 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 145 $100.00 $14,500.00 145.000 $14,500.00
42 2503.503 18" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 60 $130.00 $7,800.00 60.000 $7,800.00
43 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1 $1,300.00 $1,300.00 1.000 $1,300.00
44 2503.603 8"X6" PVC WYE EACH 5 $1,900.00 $9,500.00 5.000 $9,500.00
45 2503.603 6" PVC PIPE SEWER (SANITARY SERVICE)LIN FT 170 $85.00 $14,450.00 170.000 $14,450.00
46 2503.603 8" PVC PIPE SEWER SDR 35 LIN FT 650 $90.00 $58,500.00 650.000 $58,500.00
47 2503.603 8" PVC PIPE SEWER SDR 26 LIN FT 20 $175.00 $3,500.00 20.000 $3,500.00
48 2503.603 1.5" PVC FORCE MAIN LIN FT 250 $85.00 $21,250.00 250.000 $21,250.00
49 2503.608 DUCTILE IRON FITTINGS (SANITARY)POUND 200 $20.00 $4,000.00 200.000 $4,000.00
50 2504.602 CONNECT TO EXISTING WATER MAIN EACH 2 $2,500.00 $5,000.00 2.000 $5,000.00
51 2504.602 HYDRANT EACH 2 $7,600.00 $15,200.00 2.000 $15,200.00
52 2504.602 1" CORPORATION STOP EACH 5 $725.00 $3,625.00 5.000 $3,625.00
53 2504.602 6" GATE VALVE & BOX EACH 2 $2,800.00 $5,600.00 2.000 $5,600.00
54 2504.602 8" GATE VALVE & BOX EACH 2 $4,500.00 $9,000.00 2.000 $9,000.00
55 2504.602 12"X8" WET TAP EACH 1 $5,500.00 $5,500.00 1.000 $5,500.00
56 2504.602 1" CURB STOP & BOX EACH 5 $950.00 $4,750.00 5.000 $4,750.00
57 2504.602 WATERMAIN AIR RELEASE MANHOLE EACH 1 $28,000.00 $28,000.00 1.000 $28,000.00
58 2504.603 1" TYPE PE PIPE LIN FT 200 $50.00 $10,000.00 200.000 $10,000.00
59 2504.603 8" WATERMAIN HDPE (DIRECTIONAL DRILLED) LIN FT 175 $150.00 $26,250.00 175.000 $26,250.00
60 2504.603 6" PVC WATERMAIN C900 DR 18 LIN FT 50 $95.00 $4,750.00 50.000 $4,750.00
61 2504.603 8" PVC WATERMAIN C900 DR 18 LIN FT 1,210 $100.00 $121,000.00 1210.000 $121,000.00
62 2504.604 4" POLYSTYRENE INSULATION SQ YD 32 $80.00 $2,560.00 32.000 $2,560.00
63 2504.608 DUCTILE IRON FITTINGS (WATERMAIN)POUND 726 $20.00 $14,520.00 726.000 $14,520.00
64 2506.502 CASTING ASSEMBLY (SANITARY)EACH 4 $1,000.00 $4,000.00 4.000 $4,000.00
65 2506.502 CASTING ASSEMBLY (STORM)EACH 5 $1,000.00 $5,000.00 5.000 $5,000.00
66 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 - 2'X3' LIN FT 25 $650.00 $16,250.00 25.000 $16,250.00
67 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 - 48" DIA. LIN FT 5 $900.00 $4,500.00 5.000 $4,500.00
68 2506.503 CONSTRUCT MANHOLE (SAN)LIN FT 45 $1,500.00 $66,900.00 44.600 $66,900.00
69 2506.601 CONSTRUCT LIFT STATION LUMP SUM 1 $250,000.00 $250,000.00 1.000 $250,000.00
70 2506.602 CONSTRUCT DROP MANHOLE (SAN)EACH 1 $25,000.00 $25,000.00 1.000 $25,000.00
71 2506.602 EXTERNAL CHIMNEY SEAL (SAN)EACH 4 $325.00 $1,300.00 4.000 $1,300.00
72 2511.507 RANDOM RIPRAP CLASS III CU YD 10 $225.00 $2,250.00 10.000 $2,250.00
73 RAIN GARDEN LUMP SUM 1 $40,000.00 $40,000.00 1.000 $40,000.00
74 2521.618 3" BITUMINOUS DRIVEWAY SQ FT 370 $8.00 $2,960.00 370.000 $2,960.00
75 2531.504 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 60 $165.00 $9,900.00 60.000 $9,900.00
76 2531.603 CONCRETE CURB & GUTTER DESIGN SURMOUNTABLE LIN FT 2,470 $20.00 $49,400.00 2470.000 $49,400.00
77 2540.602 INSTALL MAILBOX EACH 3 $175.00 $525.00 3.000 $525.00
78 2540.618 BRICK PAVER (DRIVEWAY)SQ FT 1,700 $15.00 $25,500.00 1700.000 $25,500.00
79 2545.502 LIGHTING UNIT TYPE SPECIAL EACH 4 $5,000.00 $20,000.00 4.000 $20,000.00
80 2557.502 VEHICULAR GATE-SPECIAL EACH 1 $5,000.00 $5,000.00 1.000 $5,000.00
81 2557.603 WOVEN WIRE FENCE LIN FT 850 $55.00 $46,750.00 850.000 $46,750.00
82 2557.603 ORNAMENTAL FENCE DESIGN SPECIAL LIN FT 305 $180.00 $54,900.00 305.000 $54,900.00
83 2557.603 TEMPORARY WOVEN WIRE FENCE LIN FT 850 $20.00 $17,000.00 850.000 $17,000.00
84 2563.601 TRAFFIC CONTROL LUMP SUM 1 $15,000.00 $15,000.00 0.574 $8,610.00 0.058 $870.00 0.134 $2,010.00 0.234 $3,510.00
85 2564.502 OBJECT MARKER EACH 1 $175.00 $175.00 1.000 $175.00
86 2564.518 SIGN PANELS TYPE C SQ FT 65 $65.00 $4,225.00 65.000 $4,225.00
87 2564.602 SIGN PANELS TYPE SPECIAL EACH 1 $350.00 $350.00 1.000 $350.00
88 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 1 $7,500.00 $7,500.00 1.000 $7,500.00
89 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 1 $6,000.00 $6,000.00 0.574 $3,444.00 0.058 $348.00 0.134 $804.00 0.234 $1,404.00
90 2573.502 STORM DRAIN INLET PROTECTION EACH 5 $250.00 $1,250.00 5.000 $1,250.00
91 2573.503 SILT FENCE, TYPE MS LIN FT 2,200 $2.50 $5,500.00 2200.000 $5,500.00
92 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 800 $3.75 $3,000.00 800.000 $3,000.00
93 2573.602 ROCK DITCH CHECK EACH 10 $450.00 $4,500.00 10.000 $4,500.00
94 2574.505 SOIL BED PREPARATION ACRE 1 $2,500.00 $1,625.00 0.650 $1,625.00
95 2574.508 FERTILIZER TYPE 3 POUND 130 $1.25 $162.50 130.000 $162.50
96 2575.504 ROLLED EROSION PREVENTION CATEGORY 20 SQ YD 1,100 $2.75 $3,025.00 1100.000 $3,025.00
97 2575.505 SEEDING ACRE 1 $1,000.00 $650.00 0.650 $650.00
98 2575.508 SEED MIXTURE 25-141 POUND 39 $5.00 $195.00 39.000 $195.00
99 2575.508 HYDRAULIC BONDED FIBER MATRIX POUND 1,500 $2.00 $3,000.00 1500.000 $3,000.00
100 2575.523 RAPID STABILIZATION METHOD 3 MGAL 4 $900.00 $3,510.00 3.900 $3,510.00
101 2582.503 4" SOLID LINE MULI COMP GR IN LIN FT 700 $4.00 $2,800.00 700.000 $2,800.00
102 2582.503 6" SOLID LINE MULTI COMP GR IN LIN FT 250 $4.00 $1,000.00 250.000 $1,000.00
103 2582.503 24" SOLID LINE MULTI COMP GR IN LIN FT 100 $40.00 $4,000.00 100.000 $4,000.00
$1,943,771.50 $1,115,366.50 $113,350.00 $260,655.00 $454,400.00
1.00 0.574 0.058 0.134 0.234
$121,000.00 $69,454.00 $7,018.00 $16,214.00 $28,314.00
$2,064,771.50 $1,184,820.50 $120,368.00 $276,869.00 $482,714.00
$310,000.00 $177,940.00 $17,980.00 $41,540.00 $72,540.00
$25,000.00 $25,000.00
$2,399,771.50 $1,387,760.50 $138,348.00 $318,409.00 $555,254.00
TOTAL ESTIMATED CONSTRUCTION COST:
TOTAL WITHOUT PRORATA ITEMS
RATIO
PRORATA ITEMS
PROJECT DEVELOPMENT COSTS:
RIGHT OF WAY ACQUISITON
TOTAL ESTIMATED PROJECT COST:
WATERMAIN SANITARY SEWER
SP 1002-123, CITY OF CHANHASSEN
STORM SEWERROADWAY
254
Appendix C: City Assessment Practice
255
Page 1 of 2
CITY OF CHANHASSEN
ASSESSMENT POLICY
Last updated January 2022
The City of Chanhassen’s Assessment Policy is intended to provide general direction to City Staff and their
consultants in preparation of assessment rolls to ensure fair and consistent treatment of all properties within the
City that are subject to an assessment. This document will also be used to educate and explain to property owners
about the Policy. All assessments shall follow the process outlined in Minnesota State Statues, Chapter 429, which
gives the City the legal authority to assess property.
This Policy may not apply in all circumstances, at which time the City Council may direct staff to determine an
alternate assessment methodology. All benefiting properties that currently have access, or may have future access,
to the public street being reconstructed or rehabilitated shall be included in the assessment roll. This includes
property with a shared driveway or private street access to the public street, except where said private street meets
applicable criteria to allow for a reduced or no assessment. Applicable criteria includes whether the private street
has standard street width, section, and turn-around.
There are various ways to calculate assessments, typically done based on the number of parcels, an area, or linear
foot calculation. The City shall use the calculation method that creates a reasonable distribution of assessments
across the entire roll. When more than one “neighborhood” is contained within the same project, the assessment
shall be calculated per each neighborhood, rather than the total project. Public property, private associations, and
non-profits will be included in the calculations. Commercial, Medium, and High Density Residential property shall be
assessed based on a reasonable determination of vehicular traffic generated.
NEW CONSTRUCTION: 100% assessed to all benefitting properties. New construction is typically paid for by the
development itself and therefore not formally assessed. In some instances, the City will undertake proactive
installation of public utilities to unserved areas and then assess the benefiting properties for the added service.
In other instances properties may petition the City directly for the installation of the public improvement.
Assessable Costs Include:
• Construction of a new public street, trail and/or sidewalk.
• Installation of public water main, storm sewer and/or sanitary sewer system, including appurtenances
(structures, valves, hydrants, lift stations, etc.), where it did not previously exist.
• Indirect costs (design, legal, and administration fees).
Notes:
• Oversizing of streets and utilities beyond what is needed for the development itself, are paid for by the City
and are typically not assessed.
RECONSTRUCTION/REHABILITATION: 40% assessed to all benefitting properties
Assessable Costs Include:
• Pavement associated with public streets, trails and/or sidewalks. This includes draintile, geotechnical (soil
corrections, etc.), and other improvements needed to support the function of the pavement structure.
• Curb and gutter, including curb impacted solely by utility improvements.
• Driveway pavement directly affected by the project work.
• Multi-Modal improvements such as ADA ramps and actuated pedestrian crossings such as Rectangular Rapid-
Flashing Beacons (RRFB’s).
256
Page 2 of 2
• Signing and stripping.
• Retaining walls required within the Right-of-Way.
• Tree removal and/or landscaping improvements directly affected by the project work.
• Applicable percentage of indirect costs (design, legal, and admin fees).
Notes:
• Rehabilitation is typically defined as mill and overlay and/or full depth reclamation activities.
• If a residential property benefits from a collector street, the assessment amount shall be based on an
equitable formula compared to a typical local roadway, including normalizing to a 31-foot wide street, street
section, and other applicable factors.
• Pavement projects on streets that provide direct access to Chanhassen property(s) that are being
implemented by an adjacent municipality shall not be assessed to the Chanhassen property(s) unless the
adjacent municipality is assessing the benefitting property in their jurisdiction as part of the project.
• Replacement or repair of existing public water main, storm sewer and/or sanitary sewer shall not be assessed.
The City will pay 100% of these improvement costs out of the associated enterprise fund.
REGULAR MAINTENANCE: Benefiting properties are not assessed
• Activities Include: Pavement patching, pothole filling, crack sealing, chip sealing, sealcoating, and re-stripping.
ASSESSMENT PAYMENT OPTIONS
• Assessments can be paid in full up front with no charge, or added to annual property taxes with interest.
• If elected to be added to annual property taxes, the balance can be paid off at any time during the term if later
requested by the property owner.
• Interest will be charged to property owners who choose to not pay their assessments in full by November 15th
in the year the special assessment is levied. The interest rate will be equal to the average interest cost of the
City’s most recent bond issue plus 2%. If the City has not issued bonds in the past year, the City will use the
current municipal bond index rate for AAA rated issuers at the time the special assessment is approved.
• Unless approved otherwise by the City Council, the maximum financing term for assessments shall be as
follows:
o $0-$500 1 year
o $501-$2,500 5 years
o $2,501-$5,000 8 years
o $5,001 and above 10 years
The City has developed a Frequently Asked Questions (FAQ) document addressing the most common questions
concerning assessments. The FAQ document can be found on the City’s website.
257
G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 1 of 2
What are assessments?
Assessments are charges to benefiting properties utilized to help finance an improvement
project. In Chanhassen and most metro area cities, assessments are used to help finance street
reconstruction and rehabilitation projects. These projects are programmed via the Pavement
Management Program (PMP). Minnesota State Statutes, Chapter 429, allows the City the
authority to assess for projects.
Who is assessed for a street improvement project?
Owners of property that directly access a public street, or that have a private driveway that has
access to a public street, or that have potential future access within the project area are
assessed. These properties are determined to be “benefitting properties” and are assessed a
cost based on the City’s Assessment Policy.
Does the City have an Assessment Policy?
Yes. It can be found on the City’s website at this location:
https://www.ci.chanhassen.mn.us/432/Assessment-Policy
The City started assessing for street improvements in 1993. The Policy was last updated in
January 2022. For the construction of a new public streets or public utilities, 100% of the cost is
assessed to the benefitting properties. For an improvement project of an existing street, 40%
of the cost is assessed to the benefitting properties and the City pays 60% of the street
improvement cost. 100% of the public storm sewer, sanitary sewer and water main costs
associated with the project are paid by the associated utility enterprise funds and are not
included in the cost assessed to the benefitting properties.
Why does the City assess for street improvement projects? Why doesn’t the City pay 100% of
the project cost?
Public streets are part of the City’s Multi-Modal transportation system to provide access to all
residents. The City acknowledges the system benefit of a street project by paying 60% of the
project cost. Benefitting properties use the roads to get to and from their property on a daily
basis, which is why they are assessed 40% of the street project cost. When someone buys a
new home in a new subdivision, the cost to construct the new infrastructure was incorporated
into the purchase price of the home and property by the Developer and thus was the initial
assessment to the property.
When is the assessment amount determined?
An estimate of the assessment is calculated with the Feasibility Study, which is typically
completed six months to a year before a project begins. The final assessment amount is based
on the lowest responsible bid amount and is set by City Council at the assessment hearing,
CITY OF CHANHASSEN
FAQs: ASSESSMENTS
258
G:\ENG\Assessments\Assessment FAQ 2022 Update - Clean.docx Page 2 of 2
which typically occurs in April or May of the construction year. Properties being assessed for
the project are notified of the assessment hearing formally by US mail, but the process is also
communicated by the City via its website, public open houses, the Chanhassen Connection,
social media, and at City Council meetings.
What are the payment options for assessments?
Please refer to the timeline below for payment options. The City does not accept partial
payments of the assessment.
Assessment Hearing &
final assessment
amount is determined
and the Assessment
Roll is adopted
Payments
received by
this date are
not charged
interest
Payments received by
this date are charged
the interest that has
accrued from the
date the Assessment
Roll is adopted
Annual payments to the
assessment are paid with your
property taxes. Interest is
collected each year based on
the outstanding principle owed
on the assessment
April or May
(typically)
90 days after
the Assessment
Roll is adopted
End of the year Term of the assessment*
*You can pay off an assessment after it has been certified to your property taxes. The City of Chanhassen Finance Department will calculate the
payoff amount, which will include the interest. The Term is based on a tiered amount found in the Policy.
Why does the City charge interest on assessments?
The City finances the entire project cost until all the assessments have been paid. The interest
charged on assessments is the rate the City pays for the bonding (as of the date of the
assessment) plus 2%. The interest charged is calculated as simple interest and not a compound
interest. Benefitting property owners are encouraged to consult private financial institutions
for other ways that can be used to pay off the assessment. This allows the property owner the
ability to negotiate the term and interest rates within the competitive market and may have
some tax advantages.
What does the Franchise Fees Pay for?
The Franchise Fees (passed in 2018) help pay for the City’s cost of the project. In lieu of
Franchise Fees, the annual property tax levy would have to be adjusted to fund the overall
Pavement Management Program (PMP).
How can I provide input on the project and the planned improvements?
A couple ways:
1. The City and their design consultants typically hold 2 public open houses during the
project implementation process. You can attend one or both of these and verbally
discuss the project or provide written comments on a comment card at those meetings.
2. Call the City’s Engineering Department at (952) 227-1160 and talk to one of the staff
working on the project.
3. E-mail the City’s Engineering Department at Engineering@ci.chanhassen.mn.us and
provide your comments or concerns.
259
City of Chanhassen
Crimson Bay Road Improvements
Project Schedule
No.Item By Date Document Notes
1 Public Open House City / BMI 10/30/2024 Wednesday from 4 to 6PM?
2 Authorize Feasibility Study City Council Complete ---
3 Complete Feasibility Study BMI Complete Study
4 Receive Feasibility Study & Call for PH City Council 10/14/2024 Res. No. 1
5 Chan Villager Published Notice City 11/7 & 11/14 Imp Hearing Notice
2 Publications Required (at least 1 week apart & last one at least 3 days prior to PH)
6 Mailed Notices City 11/8/2024 Imp Hearing Notice
Required 10 Days Prior to PH, Can Be Same Language as Published Notice
7 Conduct Improvement Hearing BMI/City 11/18/2024 ---
Res. No. 2
8 Order Improvements City Council 11/18/2024 Res. No. 2
Requires 4/5's City Council Vote
9 Final Design & Preparation of Bid Docs BMI 11/18/2024 - 3/6/2025 ---
10 Approve Plans & Order Ad for Bids City Council 12/9/2023 Res. No. 3
11 Finalize ROW City 3/6/2025
Need Signed ROW agreements (HOA, UofM, Herbst)
12 Approved Plans (MnDOT Approval) BMI 3/6/2025
Needed Prior to Advertising
13 Tree Clearing Window 11/15/2024 - 3/31/2025 We may need to complete this under a spereate contract or City forces
14 Advertise Project BMI/City 3/6 - 4/1 ---
Must Advertise for 3 Weeks in Local Paper & First Class Publication
15 Open Bids BMI/City 4/1/2025 ---
16 Prepare Final Assessment Roll BMI 4/7/2025 Final Assmt Roll
Final Assessment Roll
17 Declare Cost to be Assessed City Council 4/14/2025 Res. No. 4
18 Call for Assessment Hearing City Council 4/14/2025 Res. No. 5
19 Mailed Notices BMI/City 4/24/2024
Assmt Hearing Notice -
Mailed Required 14 Days Prior to PH, Must List Individual Assessment Amount on Each Notice
20 Chan Villager Publication Other 4/24/2025
Assmt Hearing Notice -
Published
Publish on Thursdays, Thursday the week prior Deadline 1 Publication Required At Least 2 Weeks Prior to
Public Hearing /
21 Conduct Assessment Hearing BMI/City 5/12/2025 ---
22 Adopt Assessment Roll City Council 5/12/2025 Res. No. 6
23 Award Project City Council 5/12/2025 ---
24 Begin Construction 5/19/2025
September 23, 2024
260
Crimson Bay Road Project - October 3O,2O24 Open House
Project No.23-02
lf you have comments on the Crimson Bay Road Project, please write them below. City Staff will compile all comments
to be included in a future report. Return comment card to City Staff or mail to City of Chanhassen Engineering
Department, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317.
Name:r/1a 's+o rmait N'l6re rt9 c en S@ ]ruLJ
Address: 1) tt -ZEo
I
Pho ne:
Comments:
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b,t<- I
)-r*ud, r+7a9W @O 7:atodoczz)
eno{i)
,(fin
,Qtao <1o1O brr7pd
261
Crimson Bay Road Project - October 30,2024 Open House
Project No.23-02
lf you have comments on the Crimson Bay Road Project, please write them below. City Staffwill complle all comments
to be included in a future report. Return comment card to City Staff or mail to City of Chanhassen Engineering
M. dLl,.,,-to @ t Y1 lLt - C{r\Name:r>Hr.^t Email:
Address: '1 5lo I Bz C6.t^c+Pho ne:4s* 13/-lryu
Comments:
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l,a,6S+
t/l or^l 3 9 l,r1 ,'I sr'5 "-J
*..,-a.\rn'-,\c !'-rn ^-(
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.-, /-.r
N. '78g.. st on) -l-o",n
Department,7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317.
262
Crimson Bay Road Project - October 30, 2024 Open House
Project No. 23-02
lf you have comments on the Crimson Bay Road Project, please write them below. City Staff will compile all comments
to be included in a future report. Return comment card to City Staff or mail to City of Chanhassen Engineering
Department, 7700 Market Blvd., P.o. Box 147, Chanhassen, MN 55317.
Name:[4opV delv Emait: I o-, r - hruL a t*1.<r /
Address:7gt r Dea.r.,l Ci ?sz--- g 34 ^q r4GPhone:
e<:
)
Comments:
C*ros V- C-|-e.lestr, a-n l*- cJla
T)o a / 12/,.7 oOhc--
263
Sign-in Sheet
Crimson Bay Road Proiect#23-02
October 30,2024 Open House 4:00-6:00pm - Chanhassen City Hall, Senior Genter
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264
Crimson Bay Road
Improvement Project
City Project 23-02
City Council Meeting
November 18, 2024
265
Tonight’s Actions
Review the Project
Hold the Public Improvement Hearing
Consider ‘Ordering the Project’
•The City Council is not approving the final design
tonight
•The City Council is not awarding a contract to
start the work
•The City Council is not approving the assessment
amount or terms tonight
266
Project Need / Strategic Priorities
Asset Management
•Street Pavement (OCI ~7)
•No public Sanitary
Sewer/Watermain
Development/Redevelopment
•Lot 5 has a desire to subdivide
Financial Sustainability
•LPP Grant
•Assessments
Operational Excellence
•Reacts to Stakeholder AATP
Project(s) by eliminating access
points on Hwy 5
•Aligns with previous planned
intentions
267
Project Scope
•Fully reconstruct the existing street
•Make connection to Dogwood at the north
o Roadway Easements being obtained from the UMN Arboretum & The Arbors HOA
•Remove connection to Hwy 5 at the south
•Install public Sanitary Sewer
o New public Lift Station
o Connect to FM stub in Dogwood
•Extend public Watermain
o Connect to 12” trunk on Hwy 5
o Connect to stub in Dogwood
•Stormwater management treatment not triggered
•Retaining Walls, Lighting, Tree planting
268
269
Highway 5
Improvements
(AATP)
•Existing Arb entrance is being converted to an EB exit only
•Expanding to 4 Lanes & concrete median being added
•Crimson Bay Road access being removed
•Stormwater Pond being constructed in remnant area SW of creek
270
Crimson Bay
Road Plat
•Platted in 1988
•No public S/W
•Surrounding property all undeveloped at the time
•Public ROW dedicated at north end for future extension
o Topographic challenges presumably pushed alignment easterly
271
Public Engagement Effort
Property Owner meetings AATP/Hwy 5 PMT meetings UMN Arboretum Negotiations
-Group meetings held at City Hall
-Multiple meetings held on-site
Public Open Houses
-HWY 5/AATP Open Houses held virtually & in person at the Arb
-Project Specific Open House held at City Hall
Assessment notification letters
Project Page on City’s website
272
Public Feedback Summary
Feedback/Questions
What are the Impacts to the existing conditions,
how can they be minimized?
Is my address going to change?
Why are we doing this?
What is the schedule?
What about traffic impacts on West 78th St.?
What was island property allowed to build?
273
Project Budget
CIP Project #ST-050 had a budget of $2.7M
Funding Source Amount
Pavement Management Program Fund (PMP)$604,000
Local Partnership Program Grant (LPP)$710,000
Sewer Enterprise Fund $470,000
Water Enterprise Fund $232,000
Surface Water Enterprise Fund $139,000
Special Assessments $245,000
Total $2,400,000
274
Assessments
•The preliminary assessment amounts were
determined based on an Equivalent UNIT basis
•Abiding by Assessment Policy
•Street AND Utility assessments
•A Special Benefit Appraisal was performed to
validate assessment amounts
•Lot 5 asked for and received a Comp Plan
Amendment changing Land Use from Large Lot
to Low Density on 7/10/23 to accommodate a
potential subdivision; a conceptual subdivision
plan has been provided to the City; additional
S/W stubs are being provided
Parcel Address Units Preliminary
Assessment
Lot 1 7620 Crimson Bay Rd 1 $40,815
Lot 2 7640 Crimson Bay Rd 1 $40,815
Lot 3 7660 Crimson Bay Rd 1 $40,815
Lot 4 7700 Crimson Bay Rd 1 $40,815
Lot 5 7750 Crimson Bay Rd 2 $81,630
TOTAL $244,890
275
Schedule &
Next Steps
•Final Design
•Easement acquisition
paperwork
•ROW Vacation
•Coordinate Address
Changes
Order Project Nov 18,
2024
Approve Plans & Specs
Authorize Bidding
Feb 2025
Bid Opening Mar 2025
Neighborhood Meeting Mar 2025
Assessment Hearing
Award Construction Contract
Apr 2025
Begin Construction May 2025
Complete Construction Aug 2025
276
Staff Recommendation
•The project is feasible and cost effective
•There is a project need
•The project schedule aligns with the Hwy 5 project work
•The project is budgeted for
Staff recommends proceeding with ordering the project
277
1. Questions
2. Conduct Public Hearing
3. Make a motion / Provide direction
278
Proposed Motion
“The Chanhassen City Council adopts a resolution
ordering the improvements, and authorizing
preparation of plans and specifications for the
Crimson Bay Road Improvement Project No. 23-02.”
279
City Council Item
November 18, 2024
Item
Resolution 2024-XX: Approve Vacation of Public Drainage and Utility
Easements within Lot 1 and Lot 2, Block 1 Rook Place (6630 and 6660
Horseshoe Curve)
File No.Vacation Case No. 24-07 Item No: F.2
Agenda Section PUBLIC HEARINGS
Prepared By Mackenze Grunig, Project Engineer
Reviewed By Charlie Howley
SUGGESTED ACTION
Approve a resolution vacating easements to allow for a lot line adjustment.
Motion Type Simple Majority Vote of members present
Strategic
Priority Development & Redevelopment
SUMMARY
Vacating existing public drainage and utility easements over Lot 1 and Lot 2, Block 1, Rook Place
(6660 Horseshoe Curve).
BACKGROUND
The property owners at 6630 and 6660 Horseshoe Curve would like to do a lot line adjustment to align
the actual property line with the existing fence and wall between the houses. Since there are existing
public drainage and utility easements paralleling the existing lot line, the easements should also be
adjusted to follow the new lot line. The process involves vacating the existing easements and re-
establishing new easements following the new lot line. The formal lot line adjustment is approved and
processed administratively, which will occur once the easement vacation is approved.
The vacation of the existing easements is contingent upon the recording of the new lot line at Carver
280
County.
DISCUSSION
N/A
BUDGET
N/A
RECOMMENDATION
Staff recommends approval of the vacation of the public drainage and utility easements subject to re-
establishing new easements along the adjusted lot line.
ATTACHMENTS
Resolution
Vacation Application
Statement of Need
Vacation PH Notice to Paper-6660 Horseshoe Curve
Vacation PH Notice to Mail-6660 Horseshoe Curve
281
1
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 18, 2024 RESOLUTION NO: 2024-XX
MOTION BY: SECONDED BY:
RESOLUTION VACATING PLATTED PUBLIC DRAINAGE & UTILITY EASEMENTS
BETWEEN LOT 1, BLOCK 1 AND LOT 2, BLOCK 1, BEDDOR ADDITION
WHEREAS,Michael Weis and Michael Lynch (“Applicants”) have applied for vacation of
a portion of the platted public drainage and utility easements legally described as follows:
That part of the southeasterly 5.00 feet of Lot 1, Block 1, ROOK PLACE, according to the recorded
plat thereof, Carver County, Minnesota, lying southwesterly of the northeasterly 5.00 feet thereof,
and lying northeasterly of the westerly 10.00 feet thereof.
And also that part of the northwesterly 5.00 feet of Lot 2 Block 1, ROOK PLACE, according to the
recorded plat thereof, Carver County, Minnesota, lying northeasterly of the southerly 5.00 feet
thereof.
(“Easements”)
WHEREAS, pursuant to Minnesota Statutes § 412.851 the City Council of the City of
Chanhassen has conducted a hearing preceded by the statutorily required two (2) weeks published
and posted notice and mailed notice to the abutting property owners, to consider the vacation of the
Easements.
WHEREAS, following the hearing and consideration of the proposed vacation, the City
Council finds that the Easements are not needed for public purposes.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Chanhassen City Council:
1.The Easements are hereby vacated conditioned upon the Applicants granting to the
City drainage and utility easements as legally described in Exhibit A attached hereto.
2.The vacation shall not affect the authority of any person, corporation, or municipality
owning or controlling the electric or telephone poles and lines, gas lines, sanitary and storm sewer
lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to continue
maintain the same or to enter upon such way or portion thereof vacated to maintain, repair, replace,
remove, or otherwise attend thereof.
3.The City Clerk shall transmit a certified copy of this Resolution to the County Auditor
and County Recorder subject to the condition in Paragraph 1 of this Resolution.
282
2
PASSED AND ADOPTED by the Chanhassen City Council this 28th day of October, 2024.
ATTEST:
___________________________________ ___________________________________
Jenny Potter, City Clerk Elise Ryan, Mayor
YES NO ABSENT
283
3
EXHIBIT A
Legal Description of Drainage and Utility Easements
The Southeasterly 5.00 feet of the following described parcel:
Lot 1 Block 1, ROOK PLACE, according to the recorded plat thereof, Carver County, Minnesota,
and also all that part of Lot 2, said Block 1, which lies northwesterly of the following described
line:
Commencing at the Northwest corner of said Lot; thence South 58 degrees 20 minutes 49 seconds
East, assumed bearing along the northeasterly line of said Lot 1, a distance of 127.00 feet to the
point of beginning of said line to be hereinafter described; thence South 32 degrees 10 minutes 07
seconds West 99.95 feet; thence South 12 degrees 22 minutes 56 seconds West 149.54 feet to the
southerly line of said Lot 2 and said line there terminating.
And
The northwesterly 5.00 feet of the following described parcel:
All the part of Lot 2, Block 1, ROOK PLACE, according to the recorded plat thereof, of Carver
County, Minnesota, which lies southeasterly of the following described line:
Commencing at the Northwest corner of Lot 1, said Block 1; thence South 58 degrees 20 minutes
49 seconds East, assumed bearing along the northeasterly line of said Lot 1, a distance of 127.00
feet to the point of beginning of said line to be hereinafter described; thence South 32 degrees 10
minutes 07 seconds West 99.95 feet; thence South 13 degrees 22 minutes 56 seconds West 149.54
feet to the southerly line of said Lot 2 and said line there terminating.
284
285
286
287
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
NOTICE OF PUBLIC HEARING FOR
VACATION OF DRAINAGE & UTILITY EASEMENT
NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on
Monday, November 18, 2024 at 7:00 p.m. in the Council Chambers at Chanhassen City Hall,
7700 Market Boulevard, pursuant to Minnesota Statutes §412.851 to consider the vacation of a
portion of easement for public drainage and utility purposes on the property, located within Lot 1
and Lot 2 all in Block 1, ROOK PLACE, Carver County, Minnesota according to the recorded
plat thereof and depicted as follows:
LEGAL DESCRIPTION OF DRAINAGE AND UTILITY EASEMENT TO BE
ABANDONED: That part of the southeasterly 5.00 feet of Lot 1, Block 1, ROOK PLACE,
according to the recorded plat thereof, Carver County, Minnesota, lying southwesterly of the
northeasterly 5.00 feet thereof, and lying northeasterly of the westerly 10.00 feet thereof.
And also that part of the northwesterly 5.00 feet of Lot 2 Block 1, ROOK PLACE, according to
the recorded plat thereof, Carver County, Minnesota, lying northeasterly of the southerly 5.00
feet thereof.
All interested persons are invited to attend this public hearing and express their opinions with
respect to this proposal.
Adam R. Jandro, Engineering
Phone: 952-227-1161
(Publish in the Sun Sailor on November 7 & 14, 2024)
288
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
NOTICE OF PUBLIC HEARING FOR
VACATION OF A PORTION OF PUBLIC DRAINAGE & UTILITY EASEMENT OVER A
PORTION OF BLOCK 1, LOTS 1 AND 2, ROOK PLACE
NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday,
November 18, 2024 at 7:00 p.m. in the Council Chambers at Chanhassen City Hall,
7700 Market Boulevard, pursuant to Minnesota Statutes §412.851 to consider the vacation of public
drainage and utility easements over Lot 1 and Lot 2, Block 1 Rook Place, Chanhassen, and legally
described and depicted as follows:
That part of the southeasterly 5.00 feet of Lot 1, Block 1, ROOK PLACE, according to the recorded plat
thereof, Carver County, Minnesota, lying southwesterly of the northeasterly 5.00 feet thereof, and lying
northeasterly of the westerly 10.00 feet thereof.
And also that part of the northwesterly 5.00 feet of Lot 2 Block 1, ROOK PLACE, according to the
recorded plat thereof, Carver County, Minnesota, lying northeasterly of the southerly 5.00 feet thereof.
All interested persons are invited to attend this public hearing and express their opinions with respect to
this proposal.
Adam R. Jandro, Engineering
Phone: 952-227-1161
(Publish in the Sun Sailor on November 7 & 14, 2024)
289
City Council Item
November 18, 2024
Item Receive the Third Quarter 2024 Economic Development Activity Report
File No.Item No: I.1
Agenda Section ADMINISTRATIVE PRESENTATIONS
Prepared By Sam DiMaggio, Economic Development Manager
Reviewed By
SUGGESTED ACTION
"The Chanhassen City Council receives the Third Quarter 2024 Economic Development Report."
Motion Type Simple Majority Vote of members present
Strategic
Priority Development & Redevelopment
SUMMARY
The staff has compiled a quarterly report summarizing the Economic Development Department’s
activities and business-related findings.
BACKGROUND
DISCUSSION
BUDGET
RECOMMENDATION
Staff recommends the City Council receive and approve the Third Quarter 2024 Economic
290
Development Activity Report.
ATTACHMENTS
3rd Quarter Economic Development Report 2024
291
2024 Economic
Development Activity
3rd Quarter
1
ON-SITE OR VIRTUAL VISITS
1st Quarter Thaliwala, Positive Presence, Sharlene Downs State Farm Insurance, the Bernard Group,
and Nicolet Bank.
2nd Quarter Thaliwala, Chanhassen Neighbor, and Gina Marias.
3rd Quarter All-State - JL Insurance, Campfire MN, Chanhassen Chiropractic, Chanhassen Dinner
Theatre, Dandy Lion Coffee Warehouse, Fastest Labs, Orion Donuts, and Studio Pilates.
4th Quarter
SUMMARY OF BUSINESS VISITS
1st Quarter
While working on growth and establishment in the community, local businesses are
managing hurdles like marketing strategies, employee dynamics, high interest rates,
and other obstacles.
2nd Quarter
Local businesses in Chanhassen, whether starting up or relocating, are facing challenges in
finding available spaces—especially if they want to own their buildings. With the local
newspaper's closure, I'm continuing to help businesses explore creative ways to market their
locations and services.
3rd Quarter
The local business owners I’ve been meeting with are enthusiastic about connecting with other
small businesses in the area. Many are eager to collaborate on cross-promotions and
recommend neighboring businesses to their customers. However, a few are still navigating
challenges, such as finding employees and securing financing. Additionally, some are
considering relocating but are hindered by the limited availability of rental spaces.
4th Quarter
MEETING TYPE 1ST
QUARTER 2ND
QUARTER 3RD
QUARTER 4TH
QUARTER
TOTAL YTD
Businesses 6 4 8 18
Non-Profits & Government 4 1 2 7
Entrepreneurs 2 1 0 3
Brokers/Developers 6 6 5 12
TOTAL INDIVIDUAL MEETINGS 18 12 15 30
292
2024 Economic
Development Activity
3rd Quarter
2
NEW CHANHASSEN BUSINESSES
Atlas Staffing Inc. Barabello Brito Burrito
Dandy Lion Coffee Warehouse Fastest Labs Moe’s Char House
Orion Donuts Studio Pilates Thaliwala (New Owner)
The Great Frame Up
TOP FIVE REQUESTED
ASSISTANCE 1ST
QUARTER
2ND
QUARTER
3RD
QUARTER
4TH
QUARTER
TOTAL
YTD
Grants, general 1 2 0 3
Marketing/Sales 0 0 11 11
Property Development 9 5 13 27
Site Location 6 12 6 24
Strategic/Business Planning 4 4 4 12
Start-up 2 1 2 5
293
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 1 of 26
Master Agreement #: CTR060028
MN Contract ID#: 237594
Contractor: SHI
Participating Entity: STATE OF MINNESOTA
This Participating Addendum is entered into by Contractor and Participating Entity (collectively,
the “Parties”).
Scope and Participation:
1. Scope:
☒ This Participating Addendum includes the entire scope of the products and services
available through the Master Agreement referenced above.
☐ This Participating Addendum includes the entire scope of the products and services
available through the Master Agreement referenced above, except the following:
Any scope exclusions specified herein apply only to this Participating Addendum and shall not
amend or affect other participating addendums or the Master Agreement itself.
2. Participation: This Participating Addendum covers participation of Participating Entity in the
above-referenced Master Agreement between the State of Arizona and Contractor for
Software Value Added Reseller (SVAR). Subject to prior approval by the State Chief
Procurement Official, this Participating Addendum may be used by all state agencies,
institutions of higher education, cities, counties, districts, and other political subd ivisions of
the state, and nonprofit organizations within the state if authorized herein and by law. Issues
of interpretation and eligibility for participation are solely within the authority of the State
Chief Procurement Official.
3. Term:
☐ This Participating Addendum shall become effective as of the date of the last signature
below and shall terminate upon the expiration or termination of the Master Agreement, as
amended, unless the Participating Addendum is terminated sooner in accordance with the
terms set forth herein.
☒ This Participating Addendum shall become effective as of the date of the last signature
below and shall terminate on September 30, 2025, unless terminated sooner or otherwise
amended in accordance with the terms set forth herein. Notwithstanding the previous, in no
event shall the term of the Participating Addendum exceed the term of the Master
Agreement, as amended.
4. Primary Contacts: The following (or their named successors) are the primary contact
individuals for this Participating Addendum:
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
177294
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 2 of 26
CONTRACTOR:
Name: Nicole Rasky
Address: 290 Davidson Avenue, Somerset NJ 08873
Telephone: 732-584-8227
Fax:
Email: NASPO_SVAR@shi.com
PARTICIPATING ENTITY:
Name: Matt Hassenstab
Address: 50 Sherburne Ave. St Paul, MN 55155
Telephone: 651.201.2431
Fax:
Email: Matt.Hassenstab@state.mn.us
Participating Entity Modifications and Additions to the Master
Agreement
☐ This Participating Addendum incorporates all terms and conditions of the Master Agreement
as applied to the Participating Entity and Contractor.
☒ This Participating Addendum incorporates all terms and conditions of the Master Agreement
as applied to the Participating Entity and Contractor, subject to the following limitations,
modifications, and additions:
The terms and conditions of this Participating Addendum, including Minnesota Exhibit A which is
attached and hereby incorporated by reference into this Participating Addendum, shall prevail
over directly conflicting terms and conditions in the Master Agreement. The terms of this
Participating Addendum and the Master Agreement shall be interpreted as cumulative and
complimentary to the extent possible.
Any limitations, modifications, or additions specified herein apply only to the agreement and
relationship between Participating Entity and Contractor and shall not amend or affect other
participating addendums or the Master Agreement itself.
5. Lease Agreements: Lease purchase and term leases are allowable only for Purchasing
Entities whose rules and regulations permit leasing of Software. Any Lease agreement is
unenforceable without full review and approval of the customer legal counsel.
6. Subcontractors: All contractors, dealers, and resellers authorized to provide sales and
service support in Participating Entity’s state, as shown on Contractor’s NASPO ValuePoint-
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
178295
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 3 of 26
specific webpage, may provide sales and service support to users of this Participating
Addendum. Participation of Contractor’s contractors, dealers, and resellers will be in
accordance with the terms and conditions set forth in the Master Agreement.
7. Orders: Any order placed by Participating Entity or a Purchasing Entity for a product or
service offered through this Participating Addendum shall be deemed to be a sale under,
and subject to the pricing and other terms and conditions of, the Master Agreement (as
modified by this Participating Addendum) unless the parties to the order agree in writing that
another contract or agreement applies to the order.
8. Insurance: Contractor must be capable of furnishing the products and services as outlined in
the Master Agreement and must be able to provide proof of insurance in accordance with
the terms of this Participating Addendum and the Master Contract.
If Contractor is the product or service provider, and is directly accepting and shipping orders,
the Certificate of Insurance must be in its name and must meet all of the requirements
outlined in the solicitation. The Contract will not be executed until the required insurance
certificate is received and approved by the State.
Upon notification of award, and within seven (7) days of notification, the awarded vendor(s)
is(are) to provide a Certificate of Insurance with the coverage and amounts called for in the
Participating Addendum. Any Contract awarded will not be executed until the Certificate of
Insurance has been received and approved by the State. The State reserves the right to
rescind the Contract award if the vendor does not provide the Certificate of Insurance within
the required time.
9. Intellectual Property Indemnification (VAR):
Contractor is a value added reseller (“VAR”) of all third party products, not the original
equipment manufacturer, licensor, or distributor (“OEM”) and therefore disclaims any
indemnification responsibility regarding third party products provided under this Agreement.
Contractor shall forward the indemnifications to State which are provided to Contractor by
the OEM of that product and to the extent granted by the OEM, State shall be the
beneficiary of the OEM’s indemnifications with respect to the product. Contractor is not a
party to any such terms between State and OEM and State agrees to look solely to the OEM
for satisfaction of any and all indemnification claims related to that OEM’s product.
10. Audit Clause: Any contract or pass-through disbursement of public funds to a vendor of
goods or services or a grantee must expressly or implicitly contain an audit clause that
provides that the books, records, documents, and accounting practices and procedures of
the vendor or other party relevant to the contract are subject to examination by the
contracting agency and either the Legislative Auditor or State Auditor, whichever is
appropriate, for a minimum of six years.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
179296
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 4 of 26
IN WITNESS WHEREOF, the Parties have executed this Participating Addendum.
PARTICIPATING ENTITY CONTRACTOR
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
For questions regarding NASPO ValuePoint Participating Addendums, please contact the
Cooperative Contract Coordinator team at info@naspovaluepoint.org.
Fully executed NASPO ValuePoint Participating Addendums must be submitted via email in
PDF format to pa@naspovaluepoint.org.
Kristina Mann
Senior Manager - Contracts
Ian Nix
Manager - Contracts
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515A
10/9/2023
10/9/2023
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
Acquisition Management Specialist
Matt Hassenstab
10/18/2023
10/18/2023
IT Acquisitions Supervisor
Andy Doran
180297
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 5 of 26
Minnesota Exhibit A
Minnesota General Terms, Conditions, and Specifications
1. DEFINITIONS. For purposes of this Minnesota Exhibit A, the following definitions apply:
a. CPV Members. The Cooperative Purchasing Venture (CPV) program was established
by Minn. Stat. § 16C.03, subd. 10, which authorizes the commissioner of the Minnesota
Department of Administration (Commissioner of Administration) through its Office of
State Procurement (OSP) to enter into a cooperative purchasing agreement for the
provision of goods, services, and utilities with one or more governmental units and other
entities as described in Minn. Stat. § 471.59, subd. 1 and Minn. Stat. § 16C.03, subd. 10.
Based on this authority, the Commissioner of Administration enters into a joint powers
agreement that designates OSP as the authorized purchasing agent for the
governmental unit or other entity. Governmental units and other entities joining the
program are given an access code which identifies them as CPV members and permits
them to access the OSP website to get information about commodities and/or services
available on the State of Minnesota (State) contracts. Governmental units and other
entities who are not members of the CPV program are not authorized to use the contract
prices. The Contract Vendor agrees to provide the contract to CPV members at the
same prices, terms, conditions, and specifications. For additional information, visit the
OSP website at www.mmd.admin.state.mn.us.
b. State Agencies. This term applies only to State agencies and departments, as defined
in Minn. Stat. §§ 15.01 and 15.012.
c. Ordering Entity. This term applies to any State Agency or CPV Member when allowed
in the Participating Addendum.
d. State and State of Minnesota. These two terms apply to the Minnesota Department of
Administration, Office of State Procurement (OSP), representing the State of Minnesota
as the contracting agency for the Participating Addendum. These terms also apply to
the State's Department of Information Technology Services (MNIT) when acting within its
statutorily defined contracting capacity.
e. Minnesota Department of Information Technology Services (MNIT). Minnesota’s
Information Technology agency. MNIT is responsible for providing or entering into
managed services contracts for the provision, improvement, and development of
business application software and related technical support services and other
information technology systems and services to Minnesota state agencies pursuant to
Minnesota Statute section 16E.016(a).
f. Contract Vendor and Contractor. These two terms apply to the awarded vendor from
the NASPO ValuePoint Master Agreement that OSP selects to receive a Participating
Addendum. These terms have the same meaning as “Reseller” and “Contractor” as
used in the NASPO ValuePoint Master Agreement.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
181298
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 6 of 26
g. Contract. Contract is defined as the Minnesota Participating Addendum, which
incorporates the terms of the NASPO ValuePoint Master Agreement.
h. Master Contract or Master Agreement. Master Contract is defined as the
corresponding NASPO ValuePoint Master Agreement between NASPO ValuePoint and
the Contractor.
2. ANTITRUST. The Contract Vendor hereby assigns to the State of Minnesota any and all
claims for overcharges as to goods and/or services provided in connection with the
Participating Addendum resulting from antitrust violations which arise under the antitrust
laws of the United States and the antitrust laws of the State.
3. INSURANCE. Prior to execution of the Participating Addendum, the Contract Vendor will be
required to provide a copy of a Certificate of Insurance, including workers’ compensation
insurance coverage requirements of Minn. Stat. § 176.181 subd. 2, and other coverages per
the insurance requirements if included in the Participating Addendum. Contract Vendor shall
meet the insurance requirements of the Master Contract except where more specific or
greater coverages are required by this Participating Addendum.
4. INDEMNIFICATION, HOLD HARMLESS, AND LIMITATION OF LIABILITY. In accordance
with the Master Contract, Contract Vendor shall indemnify, protect, save and hold harmless
the State, its representatives and employees, from any and all claims or causes of action,
including all legal fees incurred by the State arising from act(s), error(s), or omission(s)
during the performance of the Contract by the Contract Vendor or its agents, employees, or
subcontractors. This clause shall not be construed to bar any legal remedies the Contract
Vendor may have with the State’s failure to fulfill its obligations pursuant to the Contract.
For clarification and not as a limitation, the Contract Vendor hereby expressly extends, in
addition to the other terms, conditions and specifications of the Contract, the foregoing
defense and indemnification obligations to Cooperative Purchasing Venture (CPV)
Members, including Board of Trustees of the Minnesota State Colleges and Universities, in
addition to Agency as defined in Minn. Stat. 16.C.02, in addition to the legislative and judicial
branches and constitutional offices of state government.
5. LAWS AND REGULATIONS. Any and all services, articles or equipment offered and
furnished must comply fully with all local, State and federal laws and regulations, including
Minn. Stat. § 181.59 prohibiting discrimination and business registration requirements of the
Office of the Minnesota Secretary of State.
6. GOVERNMENT DATA PRACTICES. The Contract Vendor and the State must comply with
the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (and where applicable, if
the State contracting party is part of the judicial branch, with the Rules of Public Access to
Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same
may be amended from time to time) as it applies to all data provided by the State to the
Contract Vendor and all data provided to the State by the Contract Vendor. In addition, the
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
182299
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 7 of 26
Minnesota Government Data Practices Act applies to all data created, collected, received,
stored, used, maintained, or disseminated by the Contract Vendor in accordance with the
Contract that is private, nonpublic, protected nonpublic, or confidential as defined b y the
Minnesota Government Data Practices Act, Ch. 13 (and where applicable, that is not
accessible to the public under the Rules of Public Access to Records of the Judicial Branch).
In the event the Contract Vendor receives a request to release the data referred to in this
article, the Contract Vendor must immediately notify the State. The State will give the
Contract Vendor instructions concerning the release of the data to the requesting party
before the data is released. The civil remedies of Minn. Stat. § 13.08, apply to the release
of the data by either the Contract Vendor or the State.
The Contract Vendor agrees to indemnify, save, and hold the State of Minnesota, its agent
and employees, harmless from all claims arising out of, resulting from, or in any manner
attributable to any violation of any provision of the Minnesota Government Data Practices
Act (and where applicable, the Rules of Public Access to Records of the Judicial Branch),
applicable to the services Contract Vendor is providing under this Contract, including legal
fees and disbursements paid or incurred to enforce this provision of the Contract. In the
event that the Contract Vendor subcontracts any or all of the work to be performed under
the Contract, the Contract Vendor shall retain responsibility under the terms of this article for
such work.
7. GOVERNING LAW. The Contract will be construed in accordance with and performance
governed by the laws of the State of Minnesota. Except to the extent that the provisions of
the Contract are clearly inconsistent therewith, the Contract shall be governed by the
Uniform Commercial Code (UCC) as adopted by the State of Minnesota. To the extent the
Contract entails delivery or performance of services, the services will be deemed ”goods”
within the meaning of the UCC, except when to deem such services as ”goods” is
unreasonable.
8. JURISDICTION AND VENUE. The Contract, its amendments and supplements thereto,
shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings
arising out of the Contract or breach thereof shall be in the State or federal court with
competent jurisdiction in Ramsey County, Minnesota. The Contract Vendor voluntarily
agrees to be subject to the jurisdiction of Minnesota for all proceedings arising out of the
Contract, or any breach thereof.
9. HUMAN RIGHTS/AFFIRMATIVE ACTION. The State requires affirmative action
compliance by its Contract Vendors in accordance with Minn. Stat. § 363A.36 and Minn. R.
5000.3400 to 5000.3600.
a. Covered contracts and Contract Vendors. One-time acquisitions, or a contract for a
predetermined amount of goods and/or services, where the amount of your response is
in excess of $100,000 requires completion of the Affirmative Action Certification page. If
the solicitation is for a contract for an indeterminate amount of goods and/or services,
and the State estimated total value of the contract exceeds $100,000 whether it will be a
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
183300
NASPO ValuePoint
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multiple award contract or not, you must complete the Affirmative Action Certification
page. If the contract dollar amount or the State estimated total contract amount exceeds
$100,000 and the Contract Vendor employed more than 40 full-time employees on a
single working day during the previous 12 months in Minnesota or in the state where it
has its principal place of business, the Contract Vendor must comply with the
requirements of Minn. Stat. § 363A.36, subd. 1 and Minn. R. 5000.3400 to 5000.3600. A
Contract Vendor covered by Minn. Stat. § 363A.36, subd. 1 and Minn. R. 5000.3400 to
5000.3600 that had more than 40 full-time employees within Minnesota on a single
working day during the previous 12 months must have a certificate of compliance issued
by the commissioner of the Department of Human Rights (certificate of compliance). A
Contract Vendor covered by Minn. Stat. § 363A.36, subd. 1 that did not have more than
40 full-time employees on a single working day during the previous 12 months within
Minnesota but that did have more than 40 full-time employees in the state where it has
its principal place of business and that does not have a certificate of compliance must
certify that it is in compliance with federal affirmative action requirements.
b. Minn. Stat. § 363A.36, subd. 1 requires the Contract Vendor to have an affirmative
action plan for the employment of minority persons, women, and qualified disabled
individuals approved by the commissioner of the Department of Human Rights
(commissioner) as indicated by a certificate of compliance. Minn. Stat. § 363A.36
addresses suspension or revocation of a certificate of compliance and contract
consequences in that event. A contract awarded without a certificate of compliance may
be voided.
c. Minn. R. 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include,
but are not limited to, criteria for contents, approval, and implementation of affirmative
action plans; procedures for issuing certificates of compliance and criteria for
determining a Contract Vendor’s compliance status; procedures for addressing
deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures
for compliance review; and contract consequences for noncompliance. The specific
criteria for approval or rejection of an affirmative action plan are contained in various
provisions of Minn. R. 5000.3400-5000.3600 including, but not limited to, parts
5000.3420-5000.3500 and parts 5000.3552-5000.3559.
d. Disabled Workers. Minn. R. 5000.3550 provides the Contract Vendor must comply with
the following affirmative action requirements for disabled workers.
AFFIRMATIVE ACTION FOR DISABLED WORKERS
a. The contractor must not discriminate against any employee or applicant for employment
because of physical or mental disability in regard to any position for which the employee
or applicant for employment is qualified. The contractor agrees to take affirmative action
to employ, advance in employment, and otherwise treat qualified disabled persons
without discrimination based upon their physical or mental disability in all employment
practices such as the following: employment, upgrading, demotion or transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
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PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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b. The contractor agrees to comply with the rules and relevant orders of the Minnesota
Department of Human Rights issued pursuant to the Minnesota Human Rights Act.
c. In the event of the contractor’s noncompliance with the requirements of this clause,
actions for noncompliance may be taken in accordance with Minn. Stat. § 363A.36 and
the rules and relevant orders of the Minnesota Department of Human Rights issued
pursuant to the Minnesota Human Rights Act.
d. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices in a form to be prescribed by the commissioner of the
Minnesota Department of Human Rights. Such notices must state the contractor’s
obligation under the law to take affirmative action to employ and advance in employment
qualified disabled employees and applicants for employment, and the rights of applicants
and employees.
e. The contractor must notify each labor union or representative of workers with which it
has a collective bargaining agreement or other contract understanding, that the
contractor is bound by the terms of Minn. Stat. § 363A.36 of the Minnesota Human
Rights Act and is committed to take affirmative action to employ and advance in
employment physically and mentally disabled persons.
f. Consequences. The consequences of a Contract Vendor’s failure to implement its
affirmative action plan or make a good faith effort to do so include, but are not limited to,
suspension or revocation of a certificate of compliance by the commissioner, refusal by
the commissioner to approve subsequent plans, and termination of all or part of the
Contract by the commissioner or the State.
g. Certification. The Contract Vendor hereby certifies that it is in compliance with the
requirements of Minn. Stat. § 363A.36, subd. 1 and Minn. R. 5000.3400-5000.3600 and
is aware of the consequences for noncompliance. It is agreed between the parties that
Minn. Stat. 363.36 and Minn. R. 5000.3400 to 5000.3600 are incorporated into any
contract between these parties based upon this specification or any modification of it. A
copy of Minn. Stat. 363A.36 and Minn. R. 5000.3400 to 5000.3600 are available upon
request from the contracting agency.
10. EQUAL PAY CERTIFICATION. If this Contract could be in excess of $500,000, the
Contract Vendor must obtain an Equal Pay Certificate from the Minnesota Department of
Human Rights (MDHR) or claim an exemption prior to contract execution. A Contract
Vendor is exempt if it has not employed 40 or more full-time employees on any single
working day during the previous 12 months in Minnesota or the state where it has its primary
place of business. Please contact MDHR with questions at: 651-539-1095 (metro), 1-800-
657-3704 (toll free), 711 or 1-800-627-3529 (MN Relay) or at
compliance.MDHR@state.mn.us. See Minnesota Exhibit D for more details and to complete
Equal Pay Certification.
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11. PAYMENT. Minn. Stat. § 16A.124 requires payment within 30 days following receipt of an
undisputed invoice, merchandise or service, whichever is later. Terms requesting payment
in less than 30 days will be changed to read “Net 30 days.” The Ordering Entity is not
required to pay the Contract Vendor for any goods and/or services provided without a
written purchase order or other approved ordering document from the appropriate Ordering
Entity. In addition, all goods and/or services provided must meet all terms, conditions and
specifications of the Contract and the ordering document and be accepted as satisfactory by
the Ordering Entity before payment will be issued.
Conditions of Payment. The Contract Vendor under the Contract must be in accordance
with the Contract as determined by the sole discretion of the State’s Authorized
Representative and be in accordance with all applicable federal, state, and local laws,
ordinances, rules, and regulations including business registration requirements of the Office
of the Minnesota Secretary of State. The Contract Vendor will not receive payment for
goods or services found by the State to be unsatisfactory or performed in violation of
federal, state, or local law.
12. PURCHASE ORDERS (PO). The State requires that there will be no minimum order
requirements or charges to process an individual purchase order unless otherwise stated in
the Contract. The Contract number and the PO number must appear on all documents
(e.g., invoices, packing slips, etc.). The Ordering Entity’s purchase order constitutes a
binding contract. The parties may agree through a Statement of Work to apply additional
order-specific invoicing procedures when appropriate for the type of service ordered.
13. PURCHASING CARDS. Contract Vendor will accept a purchasing card for order placement
in addition to accepting a purchase order, without passing the processing fees for the
purchasing card back to the State. The State’s single purchase limit is $5,000 on the
purchasing card.
14. TAXES. Do not add sales tax to the prices being offered. State Agencies hold a Direct
Payment Authorization Letter which is used to pay applicable taxes directly to the
Department of Revenue. Contractors may go to http://www.revenue.state.mn.us to learn
about the applicable sales tax (search “Fact Sheet 142”).
If orders are issued by Cooperative Purchasing Venture (CPV) Members, the Contract
Vendor should confirm all of the tax requirements with the ordering entity.
15. SHIPPING REQUIREMENTS. All shipments shall be FOB Destination. Freight charges
shall be prepaid and allowed unless otherwise stated in the NASPO ValuePoint Master
Agreement.
16. DEFAULT. All commodities and services furnished will be subject to inspection and
acceptance by the Ordering Entity after delivery. No substitutions or cancellations are
permitted without approval of the Ordering Entity. Back orders, failure to meet delivery
requirements, or failures to meet specifications in the purchase order and/or the Contract
authorizes the Ordering Entity to cancel the purchase order, or any portion of it, and
purchase elsewhere. In the event of default, the State reserves the right to pursue any other
remedy available by law. A Contract Vendor may be removed from the vendor’s list,
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LED BY THE STATE OF ARIZONA
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suspended or debarred from receiving a Contract for failure to comply with the terms and
conditions of the Contract, or for failure to pay the State for the cost incurred on the
defaulted Contract.
17. ASSIGNMENT. The Contract Vendor shall not sell, transfer, assign, or otherwise dispose of
the Contract or any portion hereof or of any right, title, or interest herein without the prior
written consent of the State’s Authorized Representative. Such consent shall not be
unreasonably withheld. The Contract Vendor shall give written notice to the State’s
Authorized Representative of such a possibility at least 30 days prior to the sale, transfer,
assignment, or other disposition of the Contract. Failure to do so may result in the Contract
Vendor being held in default. This consent requirement includes reassignment of the
Contract due to a change in ownership, merger, or acquisition of the Contract Vendor or its
subsidiary or affiliated corporations. This section shall not be construed as prohibiting the
Contract Vendor’s right to assign the Contract to corporations to provide some of the
services hereunder. Notwithstanding the foregoing acknowledgment, the Contract Vendor
shall remain solely liable for all performance required and provided under the terms and
conditions of the Contract.
18. INTELLECTUAL PROPERTY RIGHTS AND INTELLECTUAL PROPERTY
INDEMNIFICATION. With respect to intellectual property, Contract Vendor shall pass on to
the State all warranties and indemnification rights contained within the Master Contract,
including those within Section 14 of SECTION 2-C of the Master Contract.
19. PARTICIPATING ADDENDUM AMENDMENTS. Except as provided herein, the
Participating Addendum shall be modified only by written amendment duly executed by an
authorized representative of the State and the Contract Vendor. No alteration or variation of
the terms and conditions of the Participating Addendum shall be valid unless made in writing
and signed by the parties as required by law. Every amendment shall specify the date on
which its provisions shall be effective. An approved Participating Addendum amendment
means one approved by the authorized signatories of the Contract Vendor and the State as
required by law.
20. TERMINATION OF THE PARTICIPATING ADDENDUM. Unless an applicable remedy
allows for shorter notice or immediate termination, the Participating Addendum or any
related Statement of Work may be canceled by the State or the Commissioner of
Administration at any time, with or without cause, upon 30 days written notice to the
Contract Vendor. In the event of such a cancellation, the Contract Vendor shall be entitled
to payment, determined on a pro rata basis, only for work or services satisfactorily
performed and accepted. If the State terminates the Contract for default or other cause the
Contract Vendor shall provide a pro-rated refund to the State for all prepaid but unused fees.
In the event the Contract Vendor is in default, the Participating Addendum is subject to
immediate cancellation to the extent allowable by applicable law.
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In the event of expiration, termination or cancellation of the Participating Addendum or
Statement of Work for any reason the Contract Vendor shall, in accordance with the State’s
directions: (1) continue to provide any then-existing Services for as long as the State needs
to transfer its data, software, security credentials including, but not limited to, any account
root or access keys, and other assets to an alternate service or service provider; and/or (2)
transfer the account with its existing IT environment and security credentials to the State or
to a new third-party contract vendor of the State’s choosing while minimizing service
disruption. The Contract Vendor will be entitled to pro-rata payment at the pricing in effect
prior to expiration, termination or cancellation of the Participating Addendum or Statement of
Work for the continuing services for the period of time needed, subject to any other
limitations within this Participating Addendum and other agreements between the State and
the Contract Vendor.
The Contract Vendor may request to cancel the Participating Addendum or any related
Statement of Work but must receive written approval from the State. Any term or conditi on
that allows the Contract Vendor to terminate the Contract for any or no reason (i.e.,
termination for convenience) is null and void.
21. ADMINISTRATIVE PERSONNEL CHANGES. After execution of this Participating
Addendum the State must be notified of intended changes in the Contract Vendor’s
administrative personnel as soon as practicable.
22. PUBLICITY. Any publicity given to the program, publications or services provided resulting
from a State contract for goods or services, including but not limited to notic es, informational
pamphlets, press releases, research, reports, signs and similar public notices prepared by or
for the Contract Vendor, or its employees individually or jointly with others, or any
subcontractors, shall identify the State as the sponsoring agency and shall not be released,
unless such release is a specific part of an approved work plan included in the Contract prior
to its approval by the State’s Authorized Representative and the State’s Assistant Director or
designee of Office of State Procurement.
The Contract Vendor shall make no representations of the State’s opinion or position as to
the quality or effectiveness of the products and/or services that are the subject of the
Contract without the prior written consent of the State’s Assistant Director or designee of the
Office of State Procurement. Representations include any publicity, including but not limited
to advertisements, notices, press releases, reports, signs, and similar public notices.
23. AMERICANS WITH DISABILITIES ACT (ADA). Products provided under the Contract must
comply with the requirements of the Americans With Disabilities Act (ADA). The Contract
Vendor’s catalog and other marketing materials utilized to offer products under the Contract
must state when a product is not in compliance. If any descriptive marketing materials are
silent as to these requirements, the Contract Vendor agrees that the customer can assume
the product meets or exceeds the ADA requirements.
24. NONVISUAL ACCESS STANDARDS. Pursuant to Minn. Stat. § 16C.145, the Contract
Vendor shall comply with the following nonvisual technology access standards :
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LED BY THE STATE OF ARIZONA
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a. That the effective interactive control and use of the technology, including the operating
system applications programs, prompts, and format of the data presented, are readily
achievable by nonvisual means;
b. That the nonvisual access technology must be compatible with information technology
used by other individuals with whom the blind or visually impaired individual must
interact;
c. That nonvisual access technology must be integrated into networks used to share
communications among employees, program participants, and the public; and
d. That the nonvisual access technology must have the capability of providing equivalent
access by nonvisual means to telecommunications or other interconnected network
services used by persons who are not blind or visually impaired.
These standards are not applicable for installation of software or peripheral devices used for
nonvisual access when the information technology is being used by individuals who are not
blind or visually impaired.
25. USAGE REPORT. The Contract Vendor is required to furnish usage data to the State’s
Authorized Representative on a quarterly basis based on the state fiscal year which begins
on July 1. The quarter periods are July 1 to September 30 (1st Quarter), October 1 to
December 31 (2nd Quarter), January 1 to March 31 (3rd Quarter), and April 1 to June 30 (4th
Quarter). The report on the Contract usage must consist of the total dollars expended by
both State Agencies and CPV members. Failure to provide these reports may result in
Contract cancellation. The State may request additional periodic or ad-hoc reports as
necessary.
26. MINNESOTA REPORTING REQUIREMENTS AND ADMINISTRATIVE FEE. On a
quarterly basis, the Contract Vendor shall return to the Department of Administration, Office
of State Procurement, a fee of 1% (.0.01 multiplication factor) of the total sales during that
quarter, to assist with the cost of administering the Participating Addendum. The
administrative fee shall be remitted to the State within 30 days of the end of the quarter.
The quarter periods are July 1 to September 30 (1st Quarter), October 1 to December 31 (2nd
Quarter), January 1 to March 31 (3rd Quarter), and April 1 to June 30 (4th Quarter). The
Contract Vendor must provide a report detailing the total sales to State Agencies and CPV
Members. The report must be submitted with the check on or before the required 30 days
after the end of the quarter. Per the Master Contract, Contract Vendor may add any
additional state admin fees to the NASPO ValuePoint pricing.
27. SEVERABILITY. If any provision of the Contract, including items incorporated by reference,
is declared or found to be illegal, unenforceable, or void, then both the State and the
Contract Vendor shall be relieved of all obligations arising under such provisions; if the
remainder of the Contract is capable of performance it will not be affected by the declaration
or finding and will be fully performed.
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28. ELECTRONIC FUNDS TRANSFER (EFT) PAYMENT METHOD AND STRUCTURE. In
accordance with Minn. Stat. § 16A.40 the Contract Vendor is required to provide their bank
routing information to the Minnesota Department of Finance to enable payments to be made
through EFT.
29. COPYRIGHT AND PATENT INDEMNIFICATION. Copyright and patent indemnification
shall be governed by Section 6.4 of SECTION 2-C of the Master Contract and any other
applicable terms of the Master Contract.
30. SURVIVABILITY. The following rights and duties of the State and Contract Vendor will
survive the expiration or cancellation of the resulting Contract(s). These rights and duties
include, but are not limited to the paragraphs on Indemnification, Hold Harmless, and
Limitation of Liability, State Audits, Government Data Practices, Governing Law, Jurisdiction
and Venue, Intellectual Property Indemnification, Publicity and Minnesota Reporting
Requirements and Administrative Fees. Software licenses, warranty, maintenance
agreements and service agreements that were entered into under the terms and conditions
of the Agreement shall survive the expiration or termination of this Agreement.
31. IT ACCESSIBILITY STANDARDS.
The State of Minnesota (Executive branch state agencies) has developed IT Accessibility
Standards effective September 1, 2010, which entails, in part, the Web Content Accessibility
Guidelines (WCAG) 2.0 (Level AA) and Section 508 Subparts A-D which can be viewed at:
http://www.mmd.admin.state.mn.us/pdf/accessibility_standard.pdf
The Standards apply to web sites, software applications, electronic reports and output
documentation, training delivered in electronic formats (including, but not limited to,
documents, videos, and webinars), among others. As upgrades are made to the
software/products/subscriptions available through this Contract, the Contract Vendor agrees
to develop functionality which supports accessibility. If any issues arise due to
nonconformance with the above mentioned accessibility Standards, the Contract Vendor
agrees to provide alternative solutions upon request at no additional charge to the State.
The responder should complete Exhibit A (VPAT for Section 508) and Exhibit B (VPAT for
WCAG 2.0) attached herein for all software, hardware, and the website (as applicable) as
proposed in response to the RFP. For systems with multiple interfaces (such as an admin
and user interface), complete a WCAG VPAT for each interface. These documents may be
scored according to the RFP evaluation.
Responders are encouraged to reference the “Vendor VPAT Guidance” in the “Products” tab
at http://mn.gov/mnit/programs/accessibility/it-procurement.jsp for information and
instructions on completing the VPATs.
32. E-VERIFY CERTIFICATION. For services in excess of $50,000, the Contract Vendor
certifies that as of the date of services performed on behalf of the State, the Contract
Vendor and all its subcontractors will have implemented or be in the process of
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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implementing the federal E-Verify program for all newly hired employees in the United
States who will perform work on behalf of the State. This is required by Minnesota Statutes
Section 16C.075. The Contract Vendor shall be responsible for collecting all subcontractor
certifications and may do so utilizing the E-Verify Subcontractor Certification Form available
on OSP website www.mmd.admin.state.mn.us.
All subcontractor certifications must be kept on file with the Contract Vendor and made
available to the State upon request.
33. HAZARDOUS SUBSTANCES. To the extent that the goods to be supplied to the State by
the Contract Vendor contain or may create hazardous substances, harmful physical agents
or infectious agents as set forth in applicable State and federal laws and regulations, the
Contract Vendor must provide the State with Material Safety Data Sheets regarding those
substances. A copy must be included with each delivery.
34. SUBCONTRACTOR PAYMENT (When Applicable). In accordance with Minn. Stat. §
16A.1245, the Contract Vendor shall, within 10 days of receipt of payment from the State,
pay all subcontractors and suppliers having an interest in the Contract their share of the
payment for undisputed services provided by the subcontractors or suppliers. The Contract
Vendor is required to pay interest of 1-1/2 percent per month or any part of a month to the
subcontractor on any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid, undisputed balance of $100 or
more will be $10. For an unpaid balance of less than $100, the amount will be the actual
penalty due. A subcontractor that takes civil action against the Contract Vendor to collect
interest penalties and prevails will be entitled to its costs and disbursements, including
attorney’s fees that were incurred in bringing the action.
The Contract Vendor agrees to take all steps necessary to comply with said statute. A
consultant is a subcontractor under the Contract. In the event the Contract Vendor fails to
make timely payments to a subcontractor or supplier, the State may, at its sole option and
discretion, pay a subcontractor or supplier any amounts due from the Contract Vendor and
deduct said payment from any remaining amounts due the Contract Vendor. Before any
such payment is made to a subcontractor or supplier, the State shall provide the Contract
Vendor written notice that payment will be made directly to a subcontractor or supp lier for
undisputed services. If there are no remaining outstanding payments to the Contract
Vendor, the State shall have no obligation to pay or to see to the payment of money to a
subcontractor except as may otherwise be required by law.
The obligation to make payments to a subcontractor or supplier resides with the contract
vendor. Failure to make a payment on time may result in breach of this agreement.
35. Certification of Nondiscrimination (IN ACCORDANCE WITH MINN. STAT. §
16C.053)
The following term applies to any contract for which the value, including all extensions, is
$50,000 or more: Contractor certifies it does not engage in and has no present plans to
engage in discrimination against Israel, or against persons or entities doing business in
Israel, when making decisions related to the operation of the vendor's business. For
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SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
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purposes of this section, "discrimination" includes but is not limited to engaging in refusals to
deal, terminating business activities, or other actions that are intended to limit commercial
relations with Israel, or persons or entities doing business in Israel, when such actions are
taken in a manner that in any way discriminates on the basis of nationality or national origin
and is not based on a valid business reason.
37. SOFTWARE AND LICENSING AGREEMENTS. Contract Vendor shall honor the applicable
reseller terms and conditions of any volume licensing, enterprise, end user licensing,
maintenance, cloud hosting agreements, and similar agreements governing the State’s use
of products and services as executed between the State and the Publisher. For avoidance
of doubt, with respect to Software as a Service (SaaS) products, Contract Vendor shall at a
minimum inform publishers and make reasonable efforts to ensure compliance with Sections
15 (Information Security) and 16 (Software as a Service Terms and Conditions) of SECTION
2-C of the Master Contract whether or not the State has executed a SaaS agreement with
the Publisher. Contract Vendor will work with the State to ensure that the appropriate
governing documents are referenced on the Contract Vendor quote.
Prior to the State signing any ordering document and upon request at other times, Contract
Vendor must submit to the State for approval any license agreements, maintenance
agreements, or any other documents pertinent to the products and/or services in this
Participating Addendum.
38. TAXPAYER IDENTIFICATION: The Contract Vendor shall be registered as a vendor to the
State in the SWIFT Procurement System. Registration must be done online at
http://www.mmb.state.mn.us/vendorresources.
39. STATE’S NON-INDEMNIFICATION. Nothing herein, whether express or implied, shall be
deemed to create an obligation on the part of the State to indemnify, defend, hold harmless
or release the Contract Vendor, Contract Vendor’s subcontractors, or Contract Vendor’s
agents. This shall extend to all agreements related to the subject matter of this Participat ing
Addendum, and to all terms subsequently added, without regard to order of precedence.
40. ORDERING ENTITY. The Contract Vendor will accept Orders and Statement of Work
documents from the Office of MN.IT Services, and from eligible CPV members upon
supplying the required Security Disclosure to such CPV Members. The State reserves the
right to add additional State Agencies and CPV members, as defined in General Terms and
Conditions section 1.Definitions, to the Contract upon mutual agreement by both parties.
41. AUDIT COSTS. If the State is required to pay Contract Vendor’s audit and collection costs,
and/or attorney’s fees, the State is only required to pay such costs and/or fees up to an
aggregate of $5,000.
42. NO AUTOMATIC RENEWALS. The State does not agree to any automatic renewals which
require the payment of additional fees.
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43. NO MANDATORY MEDIATION OR ARBITRATION. Any term or condition that requires
the parties to mediate or arbitrate is null and void. Voluntary dispute resolution procedures
are valid to the extent allowed by law.
44. TERMS AND CONDITIONS LIMITED BY MINNESOTA LAW. The State only agrees to the
terms and conditions of the Contract to the extent permitted by Minnesota law.
45. STATE’S RIGHTS AND REMEDIES CUMULATIVE. All rights and remedies provided in
the Contract are cumulative and not exclusive of any other rights or remedie s that may be
available to the State, whether provided by law, equity, statute or otherwise.
46. CONTRACT VENDOR DISCLAIMERS OF WARRANTIES INVALID. Any term or condition
that excludes, disclaims, or limits a Contract Vendor warranty is null and void.
47. DATA DISCLOSURE. Under Minn. Stat. § 270C.65, subd. 3 and other applicable law, the
Contract Vendor consents to disclosure of its social security number, federal employer tax
identification number, and/or Minnesota tax identification number, already provided to the
State, to federal and state agencies, and state personnel involved in the payment of state
obligations. These identification numbers may be used in the enforcement of federal and
state laws which could result in action requiring the Contract Vendor to file state tax returns,
pay delinquent state tax liabilities, if any, or pay other state liabilities.
48. DEBARMENT BY STATE, ITS DEPARTMENTS, COMMISSIONS, AGENCIES, OR
POLITICAL SUBDIVISIONS
Contract Vendor certifies that neither it nor its principals is presently debarred or suspended
by the State, or any of its departments, commissions, agencies, or political subdivisions.
Contract Vendor’s certification is a material representation upon which the Contract award
was based. Contract Vendor shall provide immediate written notice to the State’s Authorized
Representative if at any time it learns that this certification was erroneous when submitted or
becomes erroneous by reason of changed circumstances.
49. PROFESSIONAL/TECHNICAL (P/T) SERVICES
For eligible Minnesota state agencies utilizing this contract, Professional/Technical Services
must be within the scope of services available through the Master Contract.
50. RETAINAGE. Under Minn. Stat. § 16C.08, subd. 2 (10), for Professional and Technical
services performed under the terms of this Contract, no more than 90 percent of the amount
due for those Professional and Technical Services may be paid until the final product has
been reviewed by the State’s agency head. The balance due will be paid when the State’s
agency head determines that the Contract Vendor has satisfactorily fulfilled those
Professional and Technical Services.
51. FEDERAL FUNDS. Payments under this Contract may be made from federal funds
obtained by the State. The Contract Vendor is responsible for compliance with all federal
requirements imposed on these funds and accepts full financial responsibility for any
requirements imposed by the Contractor’s failure to comply with federal requirements.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
193310
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 18 of 26
52. ORGANIZATIONAL CONFLICTS OF INTEREST
To the best of Contract Vendor's knowledge, execution and performance of this Contract
does not give rise to a Conflict of Interest (as defined below). Each party agrees to promptly
notify the other if, at any time during the term of this agreemen t, either party becomes aware
that it has an actual or potential conflict of interest, including any relationship that may impair
the party's objectivity or ability to perform its obligations hereunder (a "Conflict of Interest").
Upon such notice, the parties will meet and engage in good faith negotiations to resolve the
alleged or potential conflict in accordance with the dispute resolution provision set forth in
Section 10 of the Master Agreement (“Defaults and Remedies”). If the parties are unable to
resolve the conflict after a reasonable time, the parties may mutually agree to terminate this
Addendum in accordance with Section 7 of the Master Agreement (“Cancellation”).
53. REIMBURSEMENT OF PROFESSIONAL SERVICES
In addition to the terms and conditions set forth in the Master Agreement the parties hereby
agree to insert the following sentences at the end of such subsection :
“Reimbursement of expenses related to the Provision of Professional Services, if any,
shall be in accordance with the terms and conditions of the relevant Order and/or
exhibit thereunder. In the event that the relevant Ordering Document does not include
specific amounts or caps on expenses, the applicable Purchasing Entity shall not be
liable to pay any expenses not explicitly agreed to in writing prior to the expenses being
incurred.”
54. CAUSE OF ACTION
Except for actions for nonpayment or breach of Contract Vendor’s proprietary rights, no
action, regardless of form, arising out of or relating to this Addendum may be brought
more than six years after the cause of action has accrued.
55. IMMIGRATION STATUS CERTIFICATION
Contract Vendor agrees to comply with the Immigration Reform and Control Act of 1986
(“IRCA”) in relation to all employees performing work in the United States. Contract Vendor
does not knowingly employ person in violation of the United States immigration laws. As of
the date of this Addendum, Contract Vendor has implemented the E-Verify program for all
newly hired U.S.-based employees who will perform work on this Addendum in the United
States. In connection with orders of Professional Services under this Addendum, Contract
Vendor will include this clause or a substantially equivalent clause in all of its subcontracts
issued under this Addendum and shall obtain the State of Minnesota-Immigration Status
Certification from all subcontractors performing servic es under this Addendum and maintain
such certifications for inspection by the Participating State if such inspection is requested by
the Participating State. If Contract Vendor is not in compliance with this section and has not
cured its non-compliance within 30 days of written specification of such non-compliance from
the Participating State, the Participating State reserves the right to determine what action it
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
194311
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 19 of 26
may take, including but not limited to terminating this Addendum (in accordance with Section
10 of the Master Agreement) and/or suspending or debarring Contract Vendor from state
purchasing in accordance with and subject to Minnesota law.
56. QUOTES – MINIMUM CONTENT. The content specified in Section 3.3.2 (Minimum Invoice
Requirements) of SECTION 2-B (Pricing Document) of the Master Contract shall be placed by
Contract Vendor on all Quotes submitted to the State, except for content that is clearly
unknown at this stage (e.g., customer PO number).
In addition to any other information required by the Master Contract the subsequent invoice
shall contain the final quantities, final pricing and the final term dates for subscription products
and services.
To the extent not already required by the Master Contract, Contract Vendor shall include the
following on each Quote provided to the State:
a. Product description including part number and license/product type (e.g., SaaS
Subscription, Cloud Hosting Fee, Term License, Maintenance and Support, and
Installation Services) in a format compatible with the Online Catalog;
b. To the extent known and applicable, the start and end dates of subscription license
terms, maintenance and support terms, etc. If dates are to be determined, for example
for new subscriptions, it should be made clear that any dates are estimates pending
issuance of a Purchase Order from the State. Indicate “none” or “not applicable” if the
product is not sold on a subscription or fixed term basis;
c. The cost to the Contractor, the percentage increase/markup applied, and the total cost to
the State;
d. Quote-specific contact name, email address and telephone number;
e. Quote date, expiration date and quote number. If the quote is re-issued or modified at a
later date, the new quote shall include the date of revision and/or a new number such
that each quote can be uniquely referenced;
f. A clear reference that the products and services in the quote are being quoted under the
terms of this Participating Addendum (including the State’s contract number) and/or the
State’s Contract Release that incorporates this Participating Addendum;
g. When known, reference to applicable terms and conditions between the State and the
Publisher;
h. Notes as needed to clarify the terms of the offer, provided that such notes are not in
conflict with the Contract or with an agreement between the State and the Publisher.
57. MULTI-YEAR QUOTES. In certain circumstances Contractor may issue a quote that spans
multiple years. Such quote by itself does not bind the State to Product renewal and payment
beyond the first year. If the State has entered into a written agreement with t he Software
Publisher that binds the State to a term of more than one year, the State is not obligated to use
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
195312
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 20 of 26
the same Reseller for all years of the term unless the State agrees to such an obligation in a
duly executed document.
58. LICENSING AND RELATED TERMS AND CONDITIONS. Contractor is prohibited from
including web links or other references to a Software Publisher’s licensing, maintenance,
support, hosting, or other terms and conditions on its quote documents or in attachments
thereto unless (1) the reference is to a specific agreement that has been executed between the
State and the Software Publisher, (2) the reference is to an agreement that Contractor has
negotiated with the Software Publisher, Distributor and/or other party under the terms of the
Master Agreement and that the State accepts in writing from a person with appropriate
signature authority, or (3) is agreed upon by the State and Contractor. No Software Publisher or
Contractor term or condition shall be constructed to deprive the State of its sovereign immunity,
or of any legal requirements, prohibitions, protections, exclusions or limitations of liability
applicable to this Contract or afforded to the State by Minnesota law.
In accordance with Section 3.5 of SECTION 2-C of the Master Agreement, Contractor shall
make reasonable efforts to advise Software Publishers that where an authorized State user is
required to “click through” or otherwise accept or be made subject to any terms and conditions
in using an “Electronic Ordering System”, the State will consider any such terms and conditions
to be deemed void upon presentation. Additionally, where an authorized State user is required
to accept or be made subject to any terms and conditions in accessing or employing any
Materials or Services, the State will consider those terms and conditions will also be void.
59. PERFORMANCE
Contractor agrees that, from and after the date that the applicable services commence, its
performance of the Scope of Services will meet or exceed industry best practices subject to the
limitations and in accordance with the provisions set forth in this Contract. If the Services
provided pursuant to this Contract are changed, modified or enhanced (whether by Change
Order or through the provision of new Services), The State and the Contractor will review the
current performance experience and will in good faith determine whether such experience
should be adjusted and whether additional services should be implemented or whether services
be removed. The following requirements shall also apply:
1. Failure to Perform
If Contractor fails to complete any deliverable, then Contractor shall:
1.1 Promptly perform a root-cause analysis to identify the cause of such failure;
1.2 Use commercially reasonable efforts to correct such failure and to begin meeting the
requirements as promptly as practicable;
1.3 Provide the State with a report detailing the cause of, and procedure for correcting,
such Master Agreement failure; and
1.4 If appropriate under the circumstances, take action to avoid such failure in the future.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
196313
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 21 of 26
2. Root-Cause Analysis
In the event of the Contractor's failure to perform required services or meet agreed upon service
levels or other Contractor service standards as required by the State under this Contract, the
Contractor shall perform an analysis of the cause of the service level problem and implement
remediation steps as appropriate. The State shall have the right to review the analysis and
approve the remediation steps prior to or subsequent to their implementation, as deemed
appropriate by the State, if the remediation steps impact State assets or operational processes.
60. COMPENSATION
Should the Contractor fail to provide all required services or deliver work products, as agreed
upon by State and the Contractor, the State shall be entitled to invoke applicable remedies,
including but not limited to, withholding payment to the Contractor and declaring the Contractor
in material breach of the Contract. If the Contractor is in any manner in default of any obligation
or the Contractor’s work or performance is reasonably determined by the State to be defective,
sub-standard, or if audit exceptions are identified, the State may, in addition to other available
remedies, either adjust the amount of payment or withhold payment until satisfactory resolution
of the default, defect, exception or sub-standard performance. The Contractor shall reimburse
the State on demand, or the State may deduct from future payments, any amounts paid for work
products or performance which are determined to be an audit exception, defective or sub-
standard performance. The Contractor shall correct its mistakes or errors without additional cost
to the State. Subject to applicable publisher specifications, the State shall be the sole
determiner as to defective or sub-standard performance.
The Contractor shall fulfill their contractual requirements including the Deliverables identified in
the Statement of Work and fulfill the roles and responsibilities described in the Statement of
Work for a firm fixed price, inclusive of travel and travel-related expenses. The fixed amount
shall be inclusive of any fees for the use of any third party products or services required for use
in the performance of this Contract
61. CONTRACTOR PERFORMANCE REPORTS
Program management shall document Contractor performance, both exemplary and needing
improvements where corrective action is needed or desired. Copies of corrective action reports
will be forwarded to the Procurement Office for review and any necessary follow-up. The
Procurement Office may contact the Contractor upon receipt of the report and may request
corrective action. The Procurement Office shall discuss the Contractor’s suggested corrective
action plan with the Procurement Specialist for approval of the plan.
62. CONTRACT REVIEWS
Contractor shall cooperate with the State and provide reports as required under Section 2.5.7 of
SECTION 2-A of the Master Contract. Upon approval by the State’s Procurement Office, an
individual State agency or CPV may make requests for similar reports and Contractor shall
provide an equivalent report, specific to the purchases made by that agency or CPV.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
197314
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 22 of 26
63. OFFSHORE PERFORMANCE OF WORK PROHIBITED
Due to security and identity protection concerns, direct services under this contract shall be
performed within the borders of the United States. Any services that are described in the
specifications or scope of work that directly serve the State or its clients and may involve access
to secure or sensitive data or personal client data or development or modification of software for
the State shall be performed within the borders of the United States. Unless specifically stated
otherwise in the specifications, this definition does not apply to indirect or “overhead” services,
redundant back-up services or services that are incidental to the performance of the contract.
This provision applies to work performed by subcontractors at all tiers.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
198315
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 23 of 26
GENERAL INSURANCE REQUIREMENTS
The Contractor/Contract Vendor (Contract Vendor) shall maintain insurance to cover claims which
may arise from operations under this Contract,
The Contract Vendor shall not commence work under the Contract until they have obtained all the
insurance described below and the State of Minnesota has approved such insurance. The Contract
Vendor shall maintain such insurance in force and effect throughout the term of the Contract.
All coverages and limits shall remain in force and effect throughout the term of the Contract.
NOTICE TO THE CONTRACT VENDOR:
The failure of the State of Minnesota to obtain a Certificate of Insurance, for the policies required
under this Contract or renewals thereof, or failure of the insurance company to notify the State of the
cancellation of policies required under this Contract shall not constitute a waiver by the Owner to the
Contract Vendor to provide such insurance.
The Owner reserves the right to immediately terminate the Contract if the Contract Vendor is not in
compliance with the insurance requirements and the Owner retains all rights to pursue any legal
remedies against the Contract Vendor. All insurance policies must be open to inspection by the
State, and copies of policies must be submitted to the State’s authorized representative upon written
request.
NOTICE TO INSURER:
The Contract Vendor’s insurance company(ies) waives its right to assert the immunity of the State as
a defense to any claims made under said insurance.
REQUIREMENTS FOR THE CONTRACT VENDOR:
The Contract Vendor’s policy(ies) shall be primary insurance to any other valid and collectible
insurance available to the State of Minnesota with respect to any claim arising out of Contract
Vendor’s performance under this Contract.
If Contract Vendor receives a cancellation notice from an insurance carrier affording coverage herein,
Contract Vendor agrees to notify the State of Minnesota within fifteen (15) business days with a copy
of the cancellation notice, unless Contract Vendor’s policy(ies) contain a provision that coverage
afforded under the policy(ies) will not be cancelled without at least thirty (30) days advance written
notice to the State of Minnesota.
The Contract Vendor is responsible for payment of Contract related insurance premiums and
deductibles.
If the Contract Vendor is self-insured, a Certificate of Self-Insurance must be attached.
Insurance companies must either (1) have an AM Best rating of A- (minus) and a Financial Size
Category of VII or better, and be authorized to do business in the State of Minnesota or (2) be
domiciled in the State of Minnesota and have a Certificate of Authority/Compliance from the MN
Department of Commerce if they are not rated by AM Best.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
199316
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 24 of 26
The Contract Vendor’s Umbrella or Excess Liability insurance policy may be used to supplement the
Contract Vendor’s policy limits to satisfy the full policy limits required by the Contract.
POLICY REQUIREMENTS:
1. Workers’ Compensation Insurance:
Statutory Compensation Coverage. Except as provided below, Contract Vendor must provide
Workers’ Compensation insurance for all its employees and in case any work is
subcontracted, Contract Vendor will require the subcontractor to provide Workers’
Compensation insurance in accordance with the statutory requirements of the State of
Minnesota, including Coverage B, Employer’s Liability. Minimum limits of liability:
Coverage B – Employer’s Liability
$100,000 Bodily Injury by Disease per Employee
$500,000 Bodily Injury by Disease Aggregate
$100,000 Bodily Injury by Accident
If Minn. Stat. § 176.041 exempts the Contract Vendor from Workers’ Compensation
insurance or if the Contract Vendor has no employees in the State of Minnesota, the Contract
Vendor must provide a written statement, signed by the authorized signer of the Contract,
stating the qualifying exemption that excludes the Contract Vendor from MN Workers’
Compensation requirements.
If during the course of the Contract the Contract Vendor becomes eligible for Workers’
Compensation, the Contract Vendor must comply with the Workers’ Compensation Insurance
requirements included herein and provide the State of Minnesota with a certificate of
insurance.
Evidence of Subcontractor insurance shall be filed with the Contract Vendor.
2. Automobile Liability Insurance:
The Contract Vendor shall maintain insurance to cover liability arising out of the ownership,
operation, use or maintenance of all owned, hired and non-owned autos, and in case any
work is subcontracted the Contract Vendor will require the subcontractor to maintain
Automobile Liability insurance.
A. Minimum Limits of Liability:
$2,000,000 - Per Occurrence – Bodily Injury and Property Damage Combined Single
Limit
B. Coverages:
X Owned Automobile
X Non-owned Automobile
X Hired Automobile
Evidence of Subcontractor insurance shall be filed with the Contract Vendor.
3. General Liability Insurance:
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
200317
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 25 of 26
The Contract Vendor shall maintain insurance protecting it from claims for damages for bodily
injury, including sickness or disease, death, and for care and loss of services as well as from
claims for property damage, including loss of use which may arise from operations under the
Contract whether the operations are by the Contract Vendor or by a subcontractor or by
anyone directly or indirectly employed by the Contract Vendor under the Contract.
A. Minimum Limits of Liability:
$2,000,000 - Per Occurrence
$2,000,000 - Annual Aggregate
$2,000,000 - Annual Aggregate applying to Products/Completed Operations
B. Coverages
X Premises and Operations Bodily Injury and Property Damage
X Personal & Advertising Injury
X Blanket Contractual
X Products and Completed Operations
X State of Minnesota named as an Additional Insured
4. Network Security and Privacy Liability Insurance (or equivalent):
Contractor shall maintain insurance to cover claims which may arise from failure of Contractor’s
security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of
confidential or private information, transmission of a computer virus or denial of service.
Contractor is required to carry the following minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
5. Professional/Technical, Errors and Omissions, including Network Security and Privacy
Liability Insurance (or equivalent Network Security and Privacy Liability coverage
endorsed on another form of liability coverage or written as a standalone policy):
This policy will provide coverage for all claims the contractor may become legally obligated to pay
resulting from any actual or alleged negligent act, error, or omission related to Contractor’s
professional services required under the contract.
Contractor is required to carry the following minimum limits:
$2,000,000 – per claim or event
$2,000,000 – annual aggregate
Any deductible will be the sole responsibility of the Contractor and may not exceed $50,000
without the written approval of the State. If the Contractor desires authority from the State to
have a deductible in a higher amount, the Contractor shall so request in writing, specifying the
amount of the desired deductible and providing financial documentation by submitting the most
current audited financial statements so that the State can ascertain the ability of the Contractor to
cover the deductible from its own resources.
The retroactive or prior acts date of such coverage shall not be after the effective date of this
Contract and Contractor shall maintain such insurance for a period of at least three (3) years,
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
201318
NASPO ValuePoint
PARTICIPATING ADDENDUM
SOFTWARE VALUE ADDED RESELLER (SVAR)
LED BY THE STATE OF ARIZONA
Page 26 of 26
following completion of the work. If such insurance is discontinued, extended reporting period
coverage must be obtained by Contractor to fulfill this requirement.
DocuSign Envelope ID: EA8ABDA1-D2D6-4F58-8B9B-6A51EAB2515ADocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
202319
NASPO VALUEPOINT SOFTWARE VALUE-ADDED RESELLER (SVAR) - Maximum Markup on Reseller's invoiced cost Pricing Model
State of Minnesota
Contract# CTR060028
Publisher Maximum Markup on Reseller's invoiced cost
All publishers except Microsoft
Tier I Publishers (Key Itemized Publishers)
Adobe 4.00%
CA Technologies 3.50%
Cisco 4.50%
Commvault 4.00%
IBM 3.50%
Red Hat 4.50%
Splunk 4.50%
Tableau 4.50%
Veeam 4.00%
VMWare 4.50%
Tier II Publishers (Other Itemized Publishers)
Autodesk 4.00%
Barracuda Networks 3.00%
BMC Software 4.50%
Check Point Software 5.50%
Cherwell 3.00%
Citrix 5.50%
Chatsworth Products (CPI)3.00%
Crowdstrike 5.50%
Dell 4.50%
Delphix 3.00%
Docusign 5.50%
Dynatrace 4.50%
Forcepoint 4.00%
Fortinet 5.50%
Google 5.00%
Informatica 4.50%
Ivanti 4.50%
Knowbe4 4.50%
Mcafee 4.50%
Micro Focus 4.50%
Mulesoft 3.00%
Netmotion 4.50%
Okta 4.50%
Opentext 4.50%
Progress Software 3.00%
Proofpoint 5.50%
Quest Software 4.50%
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
203320
Rapid7 4.50%
RSA Security 4.00%
Salesforce 5.50%
SAP 4.50%
Solarwinds 4.50%
Sophos 5.00%
Spillman 3.00%
Symantec 4.50%
Tenable 4.50%
Trend Micro 4.50%
Varonis 4.50%
Veritas 4.50%
Zoho 4.50%
Non-itemized Publishers
All other publishers 7.00%
General Services (excluding Microsoft)Maximum Markup on Reseller's invoiced cost
Publisher provided Services 21.00%
Other 3rd party provided services 21.00%
Other SHI provided services 21.00%
Microsoft Offerings Maximum Markup on Reseller's invoiced cost
Itemized Microsoft Offerings
EMS E5 2.00%
G1 2.00%
G2 2.00%
G3 2.00%
G5 2.00%
Govt E4 2.00%
Advanced Threat Protection 2.00%
Power BI 2.00%
Exchange Online 2.00%
Kiosk F3 Now 2.00%
Dynamics 2.00%
PowerApps 2.00%
Project Online 2.00%
Azure 3.00%
All Other Microsoft Offerings
SaaS 2.00%
On-Premise 2.00%
Resold In-scope Professional Services
- Ongoing maintenance & support services not
included in software license agreement 2.00%
- Deployment services 2.00%
- Architectural design services 2.00%
- Training deployment services 2.00%
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
204321
All other resold in-scope professional services 2.00%
Microsoft Services Maximum Markup on Reseller's invoiced cost
Microsoft provided Services 21.00%
Other 3rd party provided services 21.00%
Other SHI provided services 21.00%
Microsoft Premier Support Agreement 6.00%
Reseller Services (General and Microsoft)Hourly Rate
Asset Management $300.00
Solutions Architect $225.00
Senior Solutions Architect $250.00
Program Engagement Manager $125.00
Project Leader $125.00
Project Manager $125.00
Senior Project Manager $175.00
All Other In-Scope Reseller Services $300.00
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
205322
NASPO VALUEPOINT SOFTWARE VALUE-ADDED RESELLER (SVAR) - Maximum Markup on Reseller's invoiced cost Pricing Model
DocuSign Envelope ID: 927D4F09-954B-4BA8-BEE0-D710938D8046
206323