WS 2001 01 08CHANHASSEN CITY COUNCIL
WORK SESSION
JANUARY 8, 2001
Mayor Jansen called the work session to order at 5:40 p.m.
COUNCIL MEMBERS PRESENT: Mayor Jansen, Councilman Peterson, Councilman Ayotte and
Councilman Labatt
STAFF PRESENT: Scott Botcher, Roger Knutson, Todd Hoffman, Bruce DeJong, Todd Gerhardt, Kate
Aanenson, and Matt Saam
2001 BUDGET DISCUSSION.
Scott Botcher asked the City Council for direction on the motion that was passed regarding the budget for
2001. Conceptual ideas and direction so that staff can bring specifics back for discussion, specifically how
the excess revenues should be applied to the budget cuts or general fund. Mayor Jansen asked for
clarification on when the amount of excess revenues would be known. Scott Botcher stated staff can do
revenue projections but the exact figures wouldn't be known until the end of the year. Councilman Ayotte
asked about pushing out general fund expenditures and issuing certificates. He expressed his concern
about not operating at a deficit and also have no degradation of services. Scott Botcher asked for direction
from the council on what staff should do to make assets perform, and what they can do with assets that
aren't performing. Mayor Jansen asked if the City Council could change the motion regarding the 2001
budget at this time. Scott Botcher explained the legal options available to the City Council. The levy could
not be changed at this time but the budget could be amended at any time. Mayor Jansen stated he has a
hesitation asking the staff to cut $200,000 from the budget and that the current City Council members need
to have a discussion on how they would like to reduce the budget. Councilman Peterson stated he would
like staff to present alternatives to the council for cutting the budget by the recommended $200,000. Todd
Gerhardt stated that the City Council could explore options of other possible revenue sources, i.e.
increasing fees for services. Scott Botcher asked for clarification from the City Council on the sheriff's
contract and if the council wanted to keep with the recommended 48 hours of service to cut that number to
44 hours. The council members all voiced support for keeping the contract hours at 48. Councilman
Ayotte asked about the status of the CSO officer being full time. Todd Gerhardt stated that had already
occurred. Councilman Ayotte and Councilman Labatt expressed interest in seeing the Public Safety
Commission or a public safety advisory board being brought back to discuss public safety issues.
Councilman Labatt asked if the city could trade services with the Carver County Sheriff for patrol hours.
Scott Botcher explained that that has been tried in the past and didn't work administratively.
Consent A~enda Discussion:
A. Approval of Certificate of Compliance-Oaks of Minnewashta, Proiect 94-14.
No questions were asked on this item.
Accept Street and Storm Drainage Improvements in Chanhassen Lakes Business Park 7th and
8th Additions, Proiect Nos. 99-11 and 99-14.
No questions were asked on this item.
City Council Work Session - January 8, 2001
Ce
Approve Construction Plans and Specifications for Chapel Hill Sanitary Sewer Realignment
- Proiect No. 00-07.
Kate Aanenson explained to the council that staff had received a letter from a neighbor with concerns
regarding a driveway easement. Staff advised the neighbor that it was a private matter and did not involve
the City.
D. Approve Revision to Consultant Services Contract for BC-7 and BC-8 Trunk Utilities -
Proiect No. 00-01.
No questions were asked on this item.
E. Approval of Bills.
Mayor Jansen asked about the $8,000 payment to the Statton Group. Todd Gerhardt stated it was for
services to review the City's insurance policies.
F. Approval of Minutes.
Mayor Jansen asked that the December 27, 2000 minutes be amended to change the word "bonus" to
"merit increase".
H. Authorize Preparation of Feasibility Study for Century Boulevard (North of Coulter
Boulevard and South of Trunk Highway 5)~ Street and Utility Improvements - Proiect No.
91-7C.
No questions were asked on this item.
J. Approval of One Day Beer License~ Chanhassen Lions Club~ February Festival.
No questions were asked on this item.
Organizational Items.
Mayor Jansen asked if any council members had questions regarding organizational items. Scott Botcher
explained the procedure that would be taken by the City Council at the meeting. Mayor Jansen stated she
had requested a copy of the Minnesota League of Cities Handbook and asked if any other council members
would be interested in a copy. Councilman Peterson stated he believed the handbook was available on the
internet for free. Scott Botcher stated that he would order one handbook for the Mayor.
Mayor Jansen adjourned the work session meeting at 6:30 p.m.
Submitted by Scott Botcher
City Manager
Prepared by Nann Opheim