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CC SUM 2007 06 11CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES JUNE 11, 2007 Mayor Furlong called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Litsey, Councilwoman Ernst, Councilwoman Tjornhom, and Councilman Peterson STAFF PRESENT: Todd Gerhardt, Roger Knutson, Laurie Hokkanen, Kate Aanenson, Paul Oehme, and Jerry Ruegemer PUBLIC PRESENT FOR ALL ITEMS: Mark Undestad Planning Commission Forrest Adams Chanhassen Villager Rick Dorsey 1551 Lyman Boulevard Jeff Fox 5270 Howards Point Road PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilwoman Ernst moved, Councilman Peterson seconded to approve the following consent agenda items pursuant to the City Manager's recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated May 29, 2007 -City Council Verbatim and Summary Minutes dated May 29, 2007 Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated May 15, 2007 -Park and Recreation Commission Verbatim and Summary Minutes dated May 22, 2007 b. Approval of Private Fireworks Display Permit, Lake Minnewashta Fireworks Committee, July 4. Resolution #2007-35: c. Renewal of Gambling Permit, Chanhassen American Legion Post 580, 290 Lake Drive East. Resolution #2007-35A: d. SouthWest Village, Final Plat Approval. All voted in favor and the motion carried unanimously with a vote of 5 to 0. City Council Summary - June 11, 2007 VISITOR PRESENTATIONS: Steve Donen, provided an update on discussions between the Lotus Lake Clean Water Organization and the Watershed District to clean up Lotus Lake. Jerry Ruegemer and Jeff Anderson from the Chanhassen Rotary highlighted the schedule of events and rdth parade for July 3 and 4. PUBLIC HEARING: TANADOONA DRIVE/DOGWOOD ROAD RECONSTRUCTION PROJECT 06-06: A. ASSESSMENT HEARING. B. ACCEPT BIDS AND AWARD CONTRACT. C. APPROVE EASEMENT AND RIGHT-OF-WAY ACQUISITIONS. D. APPROVE CONSULTANT CONTRACT FOR FINAL DESIGN AND CONSTRUCTION SERVICES. Public Present: Name Address John Getsch 7460 Dogwood Road Chadd Larson Kimley-Horn and Associates Bruce Carlson 1440 Bavarian Shores Drive Steve Mueller Westwood Community Church Paul Oehme provided background information, outlined the scope of the project and asked that the City Council hold an assessment hearing. Mayor Furlong opened the public hearing. John Getsch, 7460 Dogwood Road commented on the superlative job city staff, Planning Commission, City Council, the developer and the property owners have done to work together to make this happen. Bill Eggert, representing Westwood Community Church at 3121 Westwood Drive stated the church is very pleased with their relationship with the city and the work that's been done in getting this project where it is today and looking towards the future. Councilman Peterson moved, Councilwoman Ernst seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public hearing was closed. Councilman Peterson moved, Councilwoman Ernst seconded to table the bids, award of contract, easement and right-of-way acquisitions, consultant contract for final design and construction services for the Tanadoona Drive/Dogwood Road Reconstruction Project 06- 06 until June 25, 2007. All voted in favor and the motion carried unanimously with a vote of 5 to 0. LOTUS WOODS SUBDIVISION; LOCATED SOUTH OF FOX HILL DRIVE, EAST OF CARVER BEACH ROAD, NORTH OF BIG WOODS DRIVE, AND WEST OF LOTUS LAKE; APPLICANT, PAUL EIDSNESS: REQUEST TO SUBDIVIDE 7.6 ACRES INTO 11 SINGLE FAMILY LOTS AND 1 OUTLOT WITH A VARIANCE TO ALLOW A 50 FOOT WIDE STREET RIGHT-OF-WAY. 2 City Council Summary - June 11, 2007 Public Present: Name Address Karen Lokkesmoe 581 Fox Hill Drive Bob Amick 581 Fox Hill Drive Mary Borns 7199 Frontier Trail Steve Donen 7341 Frontier Trail David Igel 501 Big Woods Boulevard Paul Otto, Otto Associates 9 West Division Street, Buffalo Kate Aanenson presented the staff report and Planning Commission update on this item. Paul Oehme addressed engineering concerns such as runoff, street lights and traffic. Councilman Litsey asked for clarification on the capacity of the storm water pond and timing on development of the regional pond. Paul Otto with Otto Associates addressed the issues of storm water ponding, and the realignment of the street to address car lights shining into a neighbor's house. Mayor Furlong opened the meeting for public comments. Mary Borns, 7199 Fox Hill Drive, speaking as a member of the Citizens Advisory Council for the Riley-Purgatory-Bluff Creek Watershed District, as well as a board member of the Lotus Lake Clean Water Organization, suggested the storm water pond should be located at the lowest elevation on the site to handle the runoff from all lots. She asked about the process of review and approval by the watershed district and stated her concern with using national standards when the Lotus Lake Clean Water Organization is making major efforts to get Lotus Lake off the 303D list where it has a D rating. They have proposed a 10 year plan to try to clear up the lake and wanted to make sure at the same time the city isn't moving in the opposite direction. Steve Donen, 7341 Frontier Trail talked about mass balances, the amount of runoff going into Lotus Lake and asked the City Council to consider alternative methods such as rain gardens to help with runoff. David Igel, 501 Big Woods Boulevard asked the City Council and staff to look at the timing for review of the regional NURP pond to handle storm water issues in the neighborhood because of problems with flooding. Mayor Furlong asked for clarification on the standards that will be used in the modeling to study the quantity and quality of drainage. After comments and discussion by council, the following motion was made. Councilwoman Tjornhom moved, Councilwoman Ernst seconded that the City Council approves the preliminary plat for Planning Case 07-09 for Lotus Woods Subdivision for 11 lots and 1 outlot with a variance to allow a 50-foot right-of-way as shown on the plans dated received May 4, 2007, prepared by Otto Associates, subject to the following conditions: 1.A wetland buffer 25 feet in width shall be maintained around all Manage 1 wetlands. All wetlands and wetland buffer areas shall be protected by silt fence during grading. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant shall install wetland buffer edge signs, under the direction of City staff, before construction begins and shall pay the City $20 per sign. Principal structures shall maintain a setback of at least 30 feet from the wetland buffer edge; accessory structures shall 3 City Council Summary - June 11, 2007 maintain a setback of at least 15 feet from the wetland buffer edge. The wetland buffer and wetland buffer setback shall be shown on the plans. 2.The SWPPP shall be revised to address all items that are unchecked in the Carver SWCD “Stormwater Pollution Prevention Plan Checklist” attached to the April 11, 2007 letter to the City from the Carver SWCD. 3.Stable emergency overflows shall be provided for the proposed pond on site. The emergency overflows shall be clearly labeled on the plan and a detail shall be provided. 4.All riprap/fabric at the flared end section shall be installed within 24 hours of flared end section installation. 5.The ditch section west of Carver Beach Road that receives stormwater from the stormwater pond shall be stable prior to receiving discharge from the site. 6.Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 7.Manholes with two-foot sumps shall be installed as the last road-accessible structures prior to discharge into the stormwater pond. 8.Chanhassen Type 2, Heavy Duty silt fence shall be installed around all wetlands, streams, creeks, bluffs and ravines; Chanhassen Type 1 silt fence shall be used around the remaining areas. 10.A temporary sediment basin shall be constructed prior to disturbing upslope areas. The areas of temporary sediment basins shall be labeled on the plan. A temporary outlet structure (e.g., a perforated riser and rock cone) shall be provided for the pond; a detail shall be provided. 11.Inlet controls are needed for all inlets throughout the project and shall be installed within 24 hours of inlet installation prior to casting. Filter fabric held down by steel plates with 12 inches of ¾-inch rock over each cover may be used. Once casting of inlets takes place, inlet controls shall be installed within 24 hours. Inlet protection shall be maintained on a regular 4 City Council Summary - June 11, 2007 basis. For all inlet protection devices, details shall be provided in the plan and in the SWPPP. 12.Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as needed. 13.At this time, the estimated total SWMP fee, due payable to the City at the time of final plat recording, is $31,996.00. 14.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (i.e., Riley-Purgatory-Bluff Creek Watershed District, Minnesota Pollution Control Agency) and comply with their conditions of approval. 15.Applicant shall submit a landscaping plan showing 72 trees as replacement plantings. All trees shall be native species. Plan shall specify size, species, and locations. 16.All areas outside of grading limits shall be protected by tree preservation fencing. Fencing shall be installed prior to grading and excavation for homes on each lot. Any trees shown as preserved on plans dated revised on 5/1/2007 must be replaced at a rate of 2:1 diameter inches if removed. 17.No grading shall be allowed on Outlot A. 18.A minimum of two overstory trees shall be planted in the front yards of Lots 1-8, Block 1 19.All structures within the proposed right-of-way or within the required setback of Block 2 must be removed. 20.Building Official Conditions: a.A final grading plan and soils report must be submitted to the Inspections Division before building permits will be issued. b.Demolition permits must be obtained prior to demolishing any structures on the site. c.Retaining walls more than four feet high must be designed by a professional engineer and a building permit must be obtained prior to construction. d.Separate sewer and water services must be provided to each lot. e.Any existing wells and on-site sewage treatment systems on the site must be abandoned in accordance with State Law and City Code. 21.Fire Marshal conditions: a.A 10-foot clear space must be maintained around fire hydrants, i.e., street lamps, trees, shrubs, bushes, Xcel Energy, Qwest, cable TV and transformer boxes. This is to ensure that fire hydrants can be quickly located and safely operated by firefighters. 5 City Council Summary - June 11, 2007 b.Fire apparatus access roads and water supply for fire protection is required to be installed. Such protection shall be installed and made serviceable prior to and during the time of construction except when approved alternate methods of protection are provided. c.No burning permits shall be issued for trees to be removed. Trees and shrubs must either be removed from site or chipped. d.Fire apparatus access roads shall be designed and maintained to support the imposed load of fire apparatus and shall be serviced so as to provide all-weather driving capabilities. Pursuant to Minnesota State Fire Code Section 503.2.3. e.Fire hydrant locations are acceptable. f.Proposed street name is acceptable. g.Temporary street signs shall be installed at street intersections once construction of the new roadway allows passage of vehicles. Pursuant to 2002 Minnesota Fire Code Section 501.4. 22.Outlot A shall be deeded to the City in lieu of payment of park dedication fees. 23.Revise Sheet 2 of 12 to show “House Type C” on Lots 5 and 6, Block 1. 24.The two accessory structures along Lotus Woods Drive must be removed before grading commences. A plan is needed to allow all the existing homeowners access to their properties until the completion of construction. The existing driveways west of Lotus Woods Drive will need to be removed upon completion of Lotus Woods Drive. 25.Rational method calculations and delineation are needed for the sizing of the storm sewer. Also, add the ordinary high water level of the wetland to the plans. 26.The outlet pipe to the on-site pond must be directionally drilled under Big Woods Boulevard and discharge into the ditch in Triple Crown Estates. 27.A revised grading plan will be needed to address the following issues: a.The lowest openings of houses must be three feet above the ordinary high water level or one foot above the emergency overflow. b.Lots 2 and 4, Block 1 elevations need to be revised if they are indeed walkouts. c.The slopes of the driveways on Lots 6 and 8, Block 1 appear to be more than the 10% maximum and need to be revised. d.Spot elevations must be shown at each proposed intersection to ensure the curb line has a .5% minimum slope. e.Ground (i.e. non-paved) surface grades shall not be less than 2%. All emergency overflows must be shown on the plan. More contour labels are needed. Also, please turn off the tree layer so it is easier to read the grading plan. 28.An easement is required from the appropriate property owner for any off-site grading. A temporary construction easement will be needed for the installation of the manhole on Lot 1 of Big Woods on Lotus Lake. If importing or exporting material for development of the site 6 City Council Summary - June 11, 2007 is necessary, the applicant will be required to supply the City with detailed haul routes. 29.The existing retaining wall in the southwest corner of the site must be removed before or during construction of the pond. A building permit is required for all retaining walls four feet tall or higher and must be designed by a Structural Engineer registered in the State of Minnesota. 30.The watermain extension from Fox Hill Drive must be wet tapped. Due to the alignment of the watermain in Fox Hill Drive, it appears that this connection cannot be done under traffic. The watermain connection on Big Woods Boulevard shall connect to the provided stub and take place under traffic. The sanitary sewer connection on Big Woods Boulevard connecting to an existing stub shall be completed under traffic. 31.Actual elevations of existing utilities must be verified for accuracy. Proposed service connections along with connection details must be added to the plans. 32.Each new lot is subject to the sanitary sewer and water hookup charges. The 2007 trunk hookup charge is $1,669 for sanitary sewer and $4,485 for watermain. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the time of building permit issuance. All of these charges are based on the number of SAC units assigned by the Met Council and are due at the time of building permit issuance. 33.All of the utility improvements are required to be constructed in accordance with the City's latest edition of Standard Specifications and Detail Plates. The applicant is also required to enter into a development contract with the City and supply the necessary financial security in the form of a letter of credit or cash escrow to guarantee installation of the improvements and the conditions of final plat approval. The applicant must be aware that all public utility improvements will require a preconstruction meeting before building permit issuance. Permits from the appropriate regulatory agencies will be required, including the MPCA, Dept. of Health, Carver County, and the Watershed District. 34.The sanitary sewer easement will need to be changed from 20 feet to 30 feet to ensure proper access for maintenance of this line. The actual location of the watermain and the easement must be shown to determine if the easement is sufficient. 35.The site distance for turning onto Fox Hill Drive must be verified. Upon project completion, the applicant shall submit a set of “as-built” plans signed by a professional civil engineer. 36.Sheets 2 through 12 shall be revised to reflect the adjusted property lines.” 37.The applicant shall work with staff to realign the street connection to Fox Hill. All voted in favor, except Councilman Litsey who opposed, and the motion carried with a vote of 4 to 1. COUNCIL PRESENTATIONS: None. 7 City Council Summary - June 11, 2007 ADMINISTRATIVE PRESENTATIONS: None. CORRESPONDENCE DISCUSSION. None. Councilman Litsey moved, Councilwoman Ernst seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:30 p.m.. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 8