C. Public Works Facility Expansion
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
~
~ JP'
l'v1EMORANDUM
TO:
Todd Gerhardt, City Manager
Paul Oehme, P.E., Dir. of Public Works/City Enginee~1' O.
August 13, 2005 O~ ·
FROM:
DATE:
SUBJ:
Public Works Facility Program Study Discussion
Project No. 08-03
DISCUSSION
Staff is planning to give a PowerPoint presentation on the study staff has
completed for the Public Works Facility. Several City departments are based at
the Public Works Facility and all the departments are in need of additional space.
The last addition to the facility was completed in 1987 and since then the City's
population, households and City service responsibilities have more then doubled.
The city population is projected to grow by more then 60% before fully
developed. Staff will present several options as outlined in the study to address
the current and future needs of the Public Works Facility.
Attachments: Study
Plan Sheets
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The City of Chanhassen · A growing community with clean lakes, quality schools, a Charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
CITY OF
CHANIlASSEN
PUBLIC WORKS FACILITY
PROGRAM STUDY
City Project No. 08-03
Chanhassen, Minnesota
PREPARED BY:
CITY OF CHANHASSEN ENGINEERING DEPARTMENT
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CITY OF
CHANHASSEN
PUBLIC WORKS FACILITY PROGRAM STUDY
TABLE OF CONTENTS
Introduction.................................................................................... ..3
Review of Existing Facilities and Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4
Future Needs.................................................................................... 8
Possible Solutions........................................................................ ......9
Problem Statement.............................. ............................................ ..14
Major Planning Issues................. ....................... ............................. ....14
Project Schedule............................................................................. .16
Summary and Recommendations....................................................... ....16
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CITY OF
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PUBLIC WORKS FACILITY PROGRAM STUDY
INTRODUCTION
This study was drafted by City staff to look at the long-term needs of public works.
During the 2007 budget discussion, the Council directed staff to complete the background
study "in house" for public works needs assessment. This study looks at current staffing
levels, equipment usage and the public works building size necessary to have an efficient,
safe and good working environment. The study also looks at the future needs of the
public works building and the size needed to efficiently provide a good level of service to
the community. Staff has discussed this project with other communities that have
recently completed a similar needs assessment, obtained feasibility reports from other
governmental agencies as a guide, and discussed the study with architects. The
information contained in this study is staff's best efforts to quantify the current and future
needs of public works.
A good public works infrastructure is essential to the health, safety, and well-being of any
community. The City of Chanhassen public works covers the broad spectrum of
activities needed for our community to function. Improved social well-being and
economic expansion will be severely hampered without a properly functioning public
works.
The City of Chanhassen public works and parks staff, housed at the public works
building, in general covers the following key services and responsibilities:
. Maintenance of roads, bridges and related infrastructure
. Maintenance and replacement of street striping and signs
. Maintenance of street lights and signals
. Maintenance of storm water ponds and collection system
. Emergency response
. Snow plowing and ice control operations
. Maintain over $8 million dollars worth of vehicles and equipment
. Maintain potable water system
. Maintain collect, and disposal system for sanitary sewage
. Maintaining parks, trails and recreation facilities
. Help organize, plan for and work at City special events
. Weed Control
A good public works operation is centrally located in the community and has equipment
and materials stored at one main location. By having equipment and materials stored at
one central location, the public works operation is significantly more efficient in day to
day operations and during emergency operations such as snow plowing, power outages or
sanitary sewer backups.
The purpose of this study is to evaluate the existing public works space needs, estimate
future space needs upon full build out of the community, and evaluate potential site
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options. The current public works building is over capacity, has numerous code
violations and is in need of major repair. Since the City is over two-thirds developed, it
is recommended that whatever improvements are made, they are for the final build out of
the community. In this report, staff has evaluated four options to address long-term needs
of the public works operation.
REVIEW OF EXISTING FACILITY AND OPERATIONS
The City of Chanhassen public works building is located at 1591 Park Road. The
building is home to the Streets, Parks, Utility, and Fleet Maintenance departments. The
building is 24,100 square feet and is situated on a 5.3 acre site. In the summer time, the
facility is home to 26 full-time employees and 20 part-time employees. The original
facility was built in 1980 and had additions made in 1987 and 1990. Below is a table
showing how the building size has increased since being built in 1980.
1980
% Increase
88%
% Increase
24%
The main building houses office space, a vehicle maintenance garage, equipment storage,
and shop spaces. On the south side of the site is TC& W railroad line and on the east is a
commercial business. The property is zoned officelindustrial.
The west access drive to the back yard is fenced to restrict vehicles during non-business
hours. The back yard does not have a security fence around the perimeter. The backyard
has a salt/sand storage building, fuel island, a secondary equipment storage facility,
parking and staging areas. The front of the facility has parking for employees and
visitors. No screening is provided at the back of the building to Audubon Road.
The last time the public works building had a major addition was in 1987. Below is a
table showing the amount of growth the City as had in the last 20 years.
1987 2007 % Increase
Population 11,732 23,900 104%
Households 3,900 8,671 122%
Miles of City streets 86 103 20%
Parks (acres) 279 824 195%
Trails (miles) 4 54 1,250%
The public works building has numerous deficiencies. The major problem is that it is too
small for current operations. Many city vehicles and equipment are being stored in
unprotected areas because of the lack of space. Vehicles stored outside typically wear
out sooner, are less reliable and are susceptible to vandalism. The Parks Department
utilizes the parks storage facility at Lake Ann Park as much as possible but much of this
department's equipment is stored at the public works building. The Utility Department
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utilizes Lift Station No. 24's three parking garage stalls but most of their equipment is
stored at the public works facility. During the summer months, the parking lot does not
have sufficient capacity for all full-time and part-time employees. Locker rooms are
inadequate and do not provide enough locker space for full-time employees. The office
space and lunch room are too small to effectively hold interdepartmental meetings and
training seminars, not to mention being overcrowded during lunch time.
The Chanhassen building department recently conducted an inspection of the existing
facility. Currently, this building does not meet building code in several areas.
Accessibility violations and improper office/shop separation are two of the main reasons
the facility doesn't meet building code. None of the restrooms meet accessibility
standards. Additionally, a minimum of twelve doors have non-complying hardware. The
building code requires two hour separation (walls) between the office and the shop with
90 minute doors. Only one of the doors was legibly labeled for 90 minutes. Emergency
lighting and exiting is insufficient and material and vehicles stored outside are not
screened to meet City ordinance.
The evaluation of the facility did not include the building's plumbing or mechanical
systems. Also, the roof over the administration portion of the building is old, leaks
regularly and is in need of major repair.
Street Department
Currently, vehicles are double parked in the storage garage drive lanes to have as many
vehicles protected in a secure location during non-business hours. Typically, 14-16
vehicles are stored in this manner. During summer regular business hours, it takes
approximately 30 minutes to move vehicles around before daily operations can begin.
During the winter months, it takes approximately 45 minutes to move vehicles around
prior to snow plowing operations begin. A typical snow plow operation begins at 2:30
a.m. The tight parking conditions are a safety issue especially in the early morning hours.
Double parked vehicles in the winter months are typically the pickups with snow plows
and other snow moving equipment. These vehicles need to be stored in the storage
garage for better reliability.
Snow moving equipment is stored outside when not used because of lack of storage
space. This equipment includes truck sanders, snow plows, and other miscellaneous
equipment. The hydraulic pumps, hoses and other moving parts on this equipment rust
and wear out quicker when stored outside.
The salt/sand cold storage is undersized for the current City operation. The City
currently stockpiles two types of salts and sand in the cold storage. One type of salt is for
snow/ice events that are above 10 degrees and another for ice events that are under 10
degrees. Sand is mixed with the higher temperature salt to increase vehicle traction and
as a cost-effective ice melter. Keeping the three products separated in the storage area is
difficult. Typically, after eight average snow/ice events, the storage shed has to be
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restocked. Staff is not recommending replacing the salt/sand cold storage at this time, but
a larger salt/sand cold storage facility should be considered in the future when the current
facility needs to be replaced.
Fleet Maintenance Department
The Fleet Department has two vehicle maintenance bays with lifts and a vehicle wash
stall. This area is undersized for the current fleet size. The Fleet Department consists of
two mechanics and a supervisor who also is a mechanic. The City has 174 vehicles of
which 92 are licensed. These vehicles include park mowers and off-terrain vehicles that
need regular maintenance. This number does not include small equipment like chain
saws, push mowers or trimmers. As a reference, in 1987 when the last major addition to
the garage area was constructed, the fleet size was 55 vehicles. The growth in vehicles is
mainly from the Parks, Fire and Street Departments. The Park department has added
numerous responsibilities to its work load in the last 20 years including increased
mowing of parks and trails, ball field maintenance, weed spraying, beach grooming, ice
rink construction and maintenance and snow removal. The Fire department has added
vehicles to keep up with the growth of the City. The Street department has added
additional equipment to keep up with the aging streets. This equipment includes a small
paver, rollers, crack sealer machine, and line striper. The Fire department is expected to
add an additional satellite fire station in the near future which will add to the vehicle
fleet.
Most vehicles have routine scheduled maintenance that needs to be completed several
times a year. When vehicles break down, these vehicles are given precedence.
Typically, when a vehicle breaks down it is unknown exactly what the problem is. The
vehicle has to be taken apart to diagnose the problem and thel) parts can be ordered.
Depending on the problem, it can take between 3 hours to 2 days to get parts. For less
standard parts it can take several weeks to be delivered. These delays can result in
disruptions in the Fleet department because the vehicle being serviced takes one bay out
of service. Currently, the options the Fleet department has is to put the vehicle back
together and remove it from the bay or work on another vehicle in the wash bay.
The vehicle maintenance bays are not deep or wide enough for the size of vehicles being
serviced today. A single-axle plow with a plow wing can only be serviced effectively in
one bay because the other bay is too narrow and not deep enough. This causes problems
and service backups when several plow trucks need to be serviced at once. When
servicing the larger vehicles, it is difficult to move around the front of the vehicle due to
cramped conditions.
The lifts in the mechanics bays are old and too small for the current size fleet. Today's
new larger trucks, loaders and fire trucks cannot be adequately serviced in the existing
bays. Some service needs are out-sourced to other because the lifts and bays are too
small. The hydraulic system is failing and at times the safety locks are required to keep
the vehicles from slowly coming down.
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Welding of parts and fabrication of equipment is currently worked on in one of the
maintenance bays, the floor of the vehicle storage building or wash bay. Welding gives
off fumes that are hazardous and can make people sick. Welding should be performed in
a designated, well ventilated area away from other employees. The mechanical bay is
poorly ventilated for welding. Welding in the mechanical bay or on the storage building
floor is inefficient because it takes a bay away from vehicle service or it gets in the way
of employees or other operations. Most of the welding supplies and material are stored in
an unprotected area of the vehicle storage area which is away from the maintenance bays.
This equipment and material can easily be damaged by vehicles that park to close.
The size of the vehicle parts room is inadequate for the size of the city fleet. Some
ordinary parts that are used frequently are not stocked because of lack of storage space.
Vehicle spare parts are stored throughout the public works building including the vehicle
storage area, wood shop room, in temporary structures or outside because of lack of space
in the parts room. Also, some parts and equipment are stored in the wash bay which
leads to corrosion problems.
The vehicle maintenance area does not have a tool storage area. Without a designated
tool storage area, tools are easily misplaced and are unorganized. The oil/hydraulic fluid
room is too small for the amount and variety of oils and hydraulic fluids the City stocks.
The wash bay is under sized and only one vehicle can be washed at a time. The bay is
too narrow for a plow truck or loader to open up a plow wing and clean effectively. The
ceiling is not high enough for a plow truck box to tip up. Because of the size of the wash
bay, plow trucks have to be washed outside or in the storage garage. Washing the trucks
outside or in the vehicle storage garage is time consuming and inefficient. Also, washing
plow trucks outside is not recommended because of salt and oil run off.
Parks Department
The Park department employees report to the main public works building to begin their
work day. During the summer months, this includes seven full-time employees and up to
thirteen seasonal employees. This is the location where employees receive their daily
work assignments after which they depart in a work vehicle. The only dedicated park
space within the main building is a small office. The Park department utilizes an
auxiliary maintenance building at Lake Ann Park as a workshop and storage location for
vehicles, equipment and supplies. This building does include a screened outside storage
yard. Due to the inadequate size of this area, outside storage spills over into an
unscreened site. The Lake Ann Park building also houses an ambulance bay that is home
to one of the Ridgeview Hospital emergency response vehicles. Construction of this
facility was necessary to relieve the tremendous space constraints being experienced at
the main Public Works facility in the late 1990's. Further expansion of the Lake Ann
Park facility is not possible.
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The following equipment is currently housed at the Lake Ann Park maintenance building:
trucks, deck mowers, flail mower, sprayers, tractors, caterpillar dozer, sweeper, snow
blowers, bobcat skid steers, stump grinder, field stripers, water trucks, aera-vator, shop
equipment and small tools.
Utility Department
The Utility Department has two rooms at the Public Works building for repairs of water
meters, testing meters and for storage of meters and spare parts for water distribution
pipes, sanitary sewers and lift stations. These rooms should have more space for storage
and maintenance operations. When emergencies arrive, having a part in stock and
finding a critical replacement piece is essential.
FUTURE NEEDS
Staff has reviewed the current and projected staffing and equipment needs of each
department. The projected needs are estimates based on providing the current service
levels to the community at the time the City is fully developed. Staff did not assume
taking on any more responsibilities for the departments. If minor increases in service
levels are realized in the future, the impact could be offset with operational size
efficiencies and advanced technology.
Below is a table showing the current and future growth of the City and each department
anticipated growth based at the public works facility.
Anticipated City Growth
2007 2030 % Increase
Population 23,900 38,000 59%
Household 8,671 14,800 71%
Streets 103 130 26%
Trails (miles) 54 90 67%
Parks (acreage) 824 1,100 33%
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PUBLIC WORKS FACILITY PROGRAM STUDY
Pro'ected Public Works Staffin Needs
Estimated
Increase
8
3
7
8
10
4
9
12
25%
33%
29%
50%
Vehicles * 174 185 6%
*Total includes all City departments not just Public Works.
POSSIBLE SOLUTIONS
In order to determine the best solution to provide adequate space in a public works
facility now and into the future, four options were considered. The first option was to
expand the building space on the existing site, the second option was to build on the City
owned property on Park Place and sell the existing public works building site, the third
option was to lease an existing site on Powers Boulevard and sell the other two public
works properties and the fourth option was to buy a site along Powers Boulevard and sell
the existing two City owned public works properties.
Existing Site Expansion Option
The first option staff looked at was to expand the existing facility on the 5.3 acres site.
Since the public works facility is currently undersized, staff decided to try to maximize
the capacity of the existing site to see if it would fit the needs of the departments. The
following is a summary of how much space is available if this site was maximized.
EXISTING ESTIMATED
EXISTING P.W. SITE MAX. SPACE NEEDS
BUILDING CAPACITY AT TIME OF
SITE W/ADDTION CITY BUILD
OUT
OFFICE (SF)
(Includes locker, lunch, 2,350 3,600 7,740
reception area and offices)
DEPARTMENT SHOPS (SF) 2,050 2,750 6,550
EQUIPMENT STORAGE (SF) 16,650 46,250 56,000
VEHICLE MAINT. (SF) 2,300 4,450 7,700
WASH BAY (SF) 750 1,500 2,900
WELDING BAY (SF) 0 2,500 2,580
BUILDING TOTAL (SF) 24,100 58,550 83,470
SALT/SAND STORAGE (SF) 3,450 3,450 9,600
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PARKING LOT STALLS 41 66 57
(outside)
HEAVY EQUIP. STALLS 12 26 31
PICK-UPS/OTHER EQUIP. 14 43 45
Looking at the information above, one can see that the existing site addition will not meet
the needs of public works now or into the future. In the near future, the limited space will
cause similar problems that we are having now. Also, with more limited space in the
back of the building, staging and working on equipment will become problematic.
Expansion of the Public Works building also presents a problem for City operations when
the expansion work is taking place. The fleet maintenance garage would most likely
need to be completely demolished to make the necessary improvements. Fleet
maintenance would most likely need to be contracted out to a garage during the time the
maintenance garage was being constructed. Also, adding onto the site would be
problematic for other departments during this time because of construction conflicts.
Staff has estimated how much it will cost to renovate the building to the best of our
ability. Staff looked at other similar projects that have been built recently and talked to
architects and other cities to find out costs per construction addition type. The following
is an estimated cost to expand the exiting site to maximum site capacity. These costs are
in 200712008 dollars. If the project is bid later than February 2008, include another 2%-
4% for each of these costs.
BUILDING EXPANSION $ 2,900,000
BUILDING RENOVATION, DEMOLITION $ 1,300,000
SITE IMPROVEMENTS (Parking lot, restoration, etc.) $ 180,000
FUEL ISLAND/UPGRADE $ 40,000
TELECOMMUNICATIONS / SECURITY $ 25,000
FURNISHINGS $ 40,000
CONTINGENCY $ 70,000
ESTIMA TED PROJECT COST* $4,555,000*
*The estimate was based on the total building area of 58,500 sf and includes indirect costs.
Costs for renovation and expansion on a square foot basis will be proportionately higher
for a renovation. Also, one must consider that more unknown items can arise in a
renovation which could increase the cost after construction start.
The 2007 Capital Improvement Program had programmed $3,920,000 for construction in
2008. Since the estimated project is over the amount budgeted, part of the project would
need to be cut to make budget if the current programmed funds needs to be maintained.
Below is a summary of the project staying within the 2008 budget.
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CITY OF
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PUBLIC WORKS FACILITY PROGRAM STUDY
BUILDING EXPANSION $ 2,900,000
SITE IMPROVEMENTS (Parking lot, restoration, etc.) $ 180,000
FUEL ISLAND/UPGRADE $ 40,000
TELECOMMUNICATIONS / SECURITY $ 25,000
CONTINGENCY $ 50,000
TOTAL PROJECT COST $ 3,195,000
This option only addresses the short term needs of the vehicle storage portion of the
facility. A larger vehicle storage area would be needed for the final build out of the
community. Also, this option does not address any needs of the office, vehicle
maintenance, or wash bay. This option is not recommended because it only resolves the
vehicle storage need in the short term. The city would be investing a large sum of money
into a site that doesn't meet the current or future needs of the community.
Park Place Option
The second option considered was to construct a new Public Works building at the end of
Park Place. This land was tax forfeited in 1992 and acquired by the City around 1998.
The City owns three parcels that total 18 acres. The site is encumbered with some steep
slopes, wetlands, and a Metropolitan Council sanitary sewer easement. Approximately
10 acres of the property appears to be buildable. Currently, the property is used for
storing topsoil, street sweepings, woodchips and backfill. The property also is used
temporarily as a stockpile area for trees that have been cut down and brush.
Below is a summary of a public works building that could be built on the Park Place
property.
EXISTING PARK PLACE ESTIMATED SPACE
P.W.
BUILDING PROPOSED NEEDS AT TIME OF
SITE FACILITY CITY BUILD OUT
BUILDING
OFFICE (SF)
(Includes locker, lunch, 2,350 7,740 7,740
reception area and offices)
DEPARTMENT SHOPS 2,050 6,550 6,550
(SF)
EQUIPMENT STORAGE 16,650 56,000 56,000
(SF)
VEHICLE MAINT. (SF) 2,300 7,700 7,700
WASH BAY (SF) 750 2,900 2,900
WELDING BAY (SF) -- 2,580 2,580
BUILDING TOTAL (SF) 24,100 83,470 83,470
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SITE FEATURES
SALT/SAND STORAGE (SF) 3,450 9,600 9,600
PARKING LOT STALLS 41 60 57
HEAVY EQUIP. STALLS 12 31 31
PICK-UPS/OTHER EQUIP. 14 46 45
The proposed facility on Park Place enables the City to provide enough capacity for the
current and future growth of the community. However, the site is tight for cold storage
material. The site would have to be raised a few feet, and wetlands may need to be
mitigated. Soils in this area may be poor and corrections may need to be made. The
existing cul-de-sac and a portion of the road would need to be removed and utilities
relocated. Mature trees would need to be removed for the site for it to develop.
Staff completed a cost estimate to build a new facility on this site. The estimate is in
2007/2008 dollars and would need to be revised if this were to bid after February of
2008.
MAIN BUILDING $ 7,380,000
SITE IMPROVEMENTS $ 350,000
FUEL ISLAND $ 140,000
TELECOMMUNICATIONS / SECURITY $ 45,000
FURNISHINGS $ 40,000
Other Costs and expenses $ 20,000
Contingency $ 85,000
ESTIMA TED PROJECT COST** $8,060,000
**The estimate was based on the total building area of 83,470 sJ. building and includes indirect costs. The estimated does not include
a new salt/sand storage facility.
Staff also examined the result of building a new facility within the 2007 Capital
Improvement Program budget of $3,920,000. This facility would be the construction of
48,000 SF of the proposed 56,000 SF vehicle storage area. No offices, shops,
maintenance areas, or wash bay would be included in this facility. Below is an estimate
of the cost to build a 48,000 SF vehicle storage area on the Park Place site.
48,000 SF VEHICLE STORAGE AREA $ 3,600,000
SITE IMPROVEMENTS $ 250,000
SECURITY $ 25,000
Other Costs and expenses $ 20,000
Contingency $ 25,000
ESTIMA TED PROJECT COST** $3,920,000
Building this facility would not alleviate the shortage of office space, vehicle
maintenance, or wash bay. Staff does not recommend building a portion of the building
because it would cost more in the long run and it does not satisfy the short or long term
needs of a public works facility.
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Lease Option
The third option considered was to lease space from the former Emplast facility at 950
Lake Drive. This 192,000 SF building is located on a 12.6 acre site; 78,000 s.f of
warehouse space is currently available. The building was built as a warehouse and would
need to be modified to meet the needs of a public works facility. Drains would be needed
in the warehouse to accommodate the water from snow melt. Some structural
modifications would be necessary to store heavy vehicles in the warehouse. A
maintenance garage facility and salt/sand building would need to be constructed along
with a fuel island and material storage areas. The back of the building does not have very
much space for the cold storage material and a fuel island.
Staff has estimated a rough cost to have this facility function as a public works building is
$2,500,000. An architect would need to evaluate the site further to obtain a better
estimate. Leasing the space per year would cost $428,712.00/year. The sale of the
existing public works building and the Park Place properties is estimated at $4.425
million.
This option would mean the City would have to start budgeting about $500,000 a year in
2 years to make the lease payments indefinitely. This option does not appear to be a good
long-term financial decision for the City.
Powers Boulevard Option
The last option considered was buying the land and constructing a new facility in
Chanhassen Lakes Business Park, Outlot F. This site is 17 acres parcel and is located on
the west side of Powers Boulevard at the intersection of Lake Drive. The reason for
considering this land is it is centrally located in the City provides the necessary site space
for a public works building and could be utilized as a future water tower site. The 2007
water comprehensive plan identified this site as a good location for a future water tower,
based on the hydraulic analysis and future growth areas of the City.
The proposed facility on Powers Boulevard option enables the City to provide enough
capacity for the future growth of the community. The site would have to be lowered to
provide access to Powers Boulevard and would encroach into bluff areas. Retaining
walls would need to be constructed for the access road. Site improvements are
anticipated to be more expensive then the Park Place option. The site would provide a
home for a future water tower. However, the sale price of the property is estimated to
make this option unfeasible.
Staff completed a cost estimate to build a new facility on this site. The estimate is in
2007/2008 dollars and would need to be revised if this were to bid after February of
2008.
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MAIN BUILDING $ 7,380,000
SITE IMPROVEMENTS $ 850,000
FUEL ISLAND $ 140,000
TELECOMMUNICATIONS / SECURITY $ 45,000
FURNISHINGS $ 40,000
Other Costs and expenses $ 20,000
Contingency $ 85,000
ESTIMA TED PROJECT COST* $8,560,000**
**The estimate was based on the total building area of 83,470 s.f. building and includes indirect costs. The estimated does not include
a new salt/sand storage facility.
* Does not include land purchase cost.
PROBLEM STATEMENT
Since the remodeling of the existing facility does not meet the needs of the City,
construction of a new facility is proposed. A new facility will provide key attributes
including:
. Long-range multi-use space to accommodate growth
. Provide enclosed storage for vehicles and equipment to protect them from
vandalism and environmental deterioration
. Reduction of overcrowding, and contiguous space for department staff.
. Prolong equipment life
. Provides a safer work environment for staff
Based on the 3 new facility options the Park Place Option is the most cost effective
option that meets the current and future needs of the City.
MAJOR PLANNING ISSUES
Architectural Image
The facility should be attractive but cost conscience. Also, the facility should be visually
obscure from the surrounding area. A quality, functional, nice building will enhance
productivity since the workers will feel their work is a valued public service. The facility
should provide a quality workplace that is compatible with the surrounding area.
Landscape buffers should provide a visual separation between the facility and the
neighboring properties. It is equally important to create a quality interior work
environment for long life expectancy. Abundant natural light should be provided in the
lunch room, conference room, and offices to reduce energy costs and provide a natural
light source.
Security
Protection from loss, theft, or vandalism is an issue because of the expense of the
equipment. Controlled access should be required after normal business hours at all
entries. During normal business, the public access should be controlled by the main
- 14-
g:\eng\public\_2008 projects\08-03 chanhassen maintenance (pw) facility\pw feasibility study.doc
.
CITY OF
CHANIlASSEN
PUBLIC WORKS FACILITY PROGRAM STUDY
office and an entry card or push button entry system should be used at employee
entrances. A security fence should be installed around the back area of the facility.
The high security areas will be the server room and the fueling stations. These areas
should be limited to only essential employees. Tool storage and parts area should be
secured and access limited.
Funding
If the Park Place Option were to be funded the proposed funding for the project would
come from several sources. The 2007 Capital Improvement Program has budgeted
$3,920,000 for construction in 2008. The programmed cost currently includes
$3,020,000 from GO Bonds. The CIP estimate was only an estimate since a study had
not been completed prior to this year. Staff would anticipate using the sale proceeds from
the existing facility to help offset the cost of the new facility. The estimated sale price of
the existing public works facility is $1,700,000.
The proposed funding for the Park Place Option is as follows:
Funding
GO Bonds
Sanitary Sewer Utility Fund
Storm Water Utility Fund
Existing Public Works Facility Sale
Current Funding
New Building Estimate
Funding Deficit
$3,020,000
$700,000
$200,000
$1,700,000
$5,620,000
$8,060,000
$2,440,000
Other Outside Potential Funding Sources
Other possible funding sources include co-housing and leasing space to other another
agencies. Staff has discussed the possibility of having MnDot or Carver County co-house
some equipment at the future public works facility. MnDot was receptive to the idea
since the planned west maintenance garage, to be built in Chaska at the intersection of
CSAH 147 and TH 212 was not included in last years state bonding bill. The project was
to have started construction in 2007. MnDot needs this maintenance facility to
adequately maintain TH 212 when it opens in 2008. MnDot anticipates needing at least 3
truck stalls for winter snow plowing along the 212 corridor since the Eden Prairie and the
Shakopee facilities are at capacity. By having MnDot co-housed at the Chanhassen
Public Works facility the residents should see better responsive plow operations on 212,
TH 5 and TH 101. One of the main concerns of MnDot is timing. MnDot needs to
secure space soon so that they know how they will service the area. Another possible
option is co-housing with Carver County. The county may be interested in some short
term use of stalls since they had planned to co-house some of their resources out of the
MnDot maintenance facility. Since a new facility would have a few vacant stalls planned
- 15 -
g:\eng\public\_2008 projects\08-03 chanhassen maintenance (pw) facility\pw feasibility study.doc
.
CITY OF
CHANHASSEN
PUBLIC WORKS FACILITY PROGRAM STUDY
for future growth, co-housing in the short term would be beneficial for the community.
Staff will continue to work these other agencies if a new facility is planned.
PROJECT SCHEDULE
If the City Council was to budget funds and proceeds with this project, the following
schedule is proposed:
Solicited bids for Architectural Services for design services
Obtain soil borings and soil borings report
Review preliminary design with Council
Planning Commission Review
City Council Plan Review and Approval of Plans
and Specifications
Bid Opening
Facility Opens
SUMMARY AND RECOMMENDATIONS
August/Sept. 2007
September 2007
December 2007
January 2008
January 2008
March 2008
January 2009
Based upon the analysis completed as part of this report, the Public Works Facility Program
Study, City Project 08-03, the proposed improvements are feasible, necessary and cost
effective. We recommend the following:
The City Council authorizes staff to solicit bids for architectural services for final design
of the Public Works facility at the Park Place site.
- 16 -
g:\eng\public\_2008 projects\08-03 chanhassen maintenance (pw) facility\pw feasibility study.doc
City of Chanhassen
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Recent Public Works Buildings Built in the Metro Area
Shakopee 29,335 2006 38,310 $4,600,000 $120.07 New Facility only needed 18,000 s.f. of vehicle
storage
Osseo 2,459 2006 18,680 $2,200,000 $11777 Expansion to existing facility- includes 7,200 s.f.
. salt! sand building
Rockford 3,500 2007 24,140 $2,328,400 $96.45 New Facility
Maplewood 36,279 2006 24,300 $2,000,000 $82 30 Additon to existing PW facility included 20,200
. s.f. of vehicle storage space.
St. Anthony 8,200 2004 27,465 $2,200,000 $80.10 New Facility
Otsego 7,000 2006 32,750 $3,900,000 $119.08 New Facility
Woodbury 57,000 2004 34,265 $4,810,000 $140.38 Addition to existing facility
Waconia 9,250 2007 44,928 $4,500,000 $100.16 New Facility
Hopkins 17,263 2003 45,326 $3,100,000 $68.39 V~hi?le sto~~ge & department storage addition to
eXlstmg facIlity
Faribault 20,818 2007 82,550 $7,675,000 $92.97 New Facility
Minnetonka 51,657 2003 82,881 $6,500,000 $78.43 Addition to existing facility
Lakeville 51,722 2006 110,000 $11,000,000 $100.00 New Facility
Dakota County Many 2002 84,000 $7,300,000 $86.90 New Facility
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