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EDC Bylaws 2025BYLAWS ECONOMIC DEVELOPMENT COMMISSION CITY OF CHANHASSEN The following Bylaws are adopted by the Economic Development Commission (EDC) to facilitate the performance of its duties and the exercising of its functions as a commission established by the City Council on June 10,2019, and as outlined in City Code, Section 2-46.13 Economic Development Commission, as amended. At the first meeting regular meeting of the year, or the next meeting thereafter, these Bylaws will be reviewed and if necessary, amended. I. DUTIES AND RESPONSIBILITIES The EDC will a) Serve as an advisory body to the city with the responsibility of researching, reviewing, and making recommendations on issues related to economic development. b) Review ways in which the city can expand andlor revitalize existing businesses and attract desirable new businesses to the community. c) Prepare quarterly reports for the City Council detailing various trends and activities related to economic development. d) Review the Comprehensive Plan and understand the impacts the Comprehensive Plan has on economic development and commercial/industrial businesses and land uses. e) The EDC will review zoning ordinance changes that could impact businesses (commercial, industrial, and mixed-use districts) and all other studies/plans that have an impact on the local business community. 0 Review fee policies as they relate to businesses. g) Prepare, implement and revise a three-year economic development plan, which includes an Economic Resilience Plan, to strengthen Chanhassen's high-quality of life, strong financial position, and stable economy continuingly to ensure Chanhassen remains current and competitive. h) Review local incentive applications and will make a formal recommendation to the city before formal action is taken by the City Council. i) Review grant and loan applications related to local, state, or federal economic development programs and make a formal recommendation to the city before award or application. j) it. City Council may, atits discretion, set agenda items and goals for the EDC. 2. MEETINGS a) Regular meetings of the EDC shall be held on the second Tuesday of each month and will begin at 5:3Op.m, unless otherwise noticed. b) The meetings will be held in the City Council Chambers unless otherwise publicly noticed. "j Any unfiniJred business will be carried over to the next regular EDC meeting. d) Economic Development Commission members will attend not less than seventy-five (75%) percent of all reguiar and special meetings held during a given (calendar) year and will not be absent from thrJe (3) consecutive meetings. Failure to meet this minimum attendance requirement 1 JANUARY L4,2025 will result in removal from the Economic Development Commission. J Commission members who are unable to attend a meeting should, when possible, give staff notice at least 24 hours in advance of the meeting. ITION TERMS a. The Economic Development Commission consists of five members appointed by the City Council. The members will be a combination of residents and representatives of the business community. b. Additionally, the commission may also have one youth representative who shall also be a voting member. Youth representatives shall be appointed for one-year terms. c. The City Council shall appoint the members for staggered 3-year terms expiring on March 31 of each year. Vacancies during the term shall be filled by the City Council for the unexpired portion of the term. d. All members shall serve without compensation. e. Three Economic Development Commission members shall constitute a quorum for the transaction of business. Whenever a quorum is not present, no final or official action shall be taken at such meeting. 4. ORGANIZATION a. At the first meeting in April of each year, the EDC shall hold an organizational meeting. At this meeting, the commission shall elect from its membership a Chairperson and Vice-Chairperson. b. Each member shall cast their vote for the member they wish to be chosen for Chairperson. If no one receives a majority of the votes, voting shall continue until one member receives the majority support. Vice-Chairperson shall be elected from the remaining members following the same proceeding. c. The Chairperson or in his absence, the Vice-Chairperson, shall preside over meetings and perform other such duties as ordered by the EDC. d. The Chairperson shall conduct the meeting to keep it moving rapidly and as efficiently as possible and shall remind members, witnesses, and others to preserve order and decorum and to keep comments on the subject at hand. e. The Chairperson shall not move for action but may second motions. 5. PROCEDURE a. Parliamentary Procedure governed by Roberts Rules of Order Revised, shall be followed at all regular meetings. i. At special work session meetings, and when appropriate, the EDC may hold group discussions not following any set parliamentary procedures except when motions are before the EDC. Chairperson Date 2JANUARY 74,2025 1.