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03-10-2025 City Council Agenda and PacketA.5:30 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the lower level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. Public comment is not allowed at the work session. A.1 Commission Applicant Interviews A.2 Pioneer Ridge: Review development proposal (THIS ITEM WILL BE HEARD NO EARLIER THAN 7:30 P.M.) A.3 Market Blvd Improvements - Follow up discussion A.4 Consider request for lease for Communications Tower on city owned property at Lyman Blvd. and Hwy 212 A.5 Ordinance XXX: Density Bonuses Amendment A.6 Best Value Contracting - Pros and Cons overview A.7 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Approve City Council Meeting Minutes dated February 24, 2025 AGENDA CHANHASSEN CITY COUNCIL MONDAY, MARCH 10, 2025 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.2 Approve City Council Work Session Minutes dated February 24, 2025 D.3 Receive Planning Commission Minutes dated February 18, 2025 D.4 Receive Park and Recreation Commission Minutes dated January 28, 2025 D.5 Receive Commission on Aging Minutes dated January 17, 2025 D.6 Approve Claims Paid dated March 10, 2025 D.7 Approve Letter of Intent to Award with BKV Group for A&E Services for the Chanhassen Bluffs Community Center D.8 Approve 2025 Liquor License Renewals D.9 Amendment to an Encroachment Agreement at 6244 Ridge Road to Allow for a Deck Expansion in a Tree Preservation Easement D.10 Award Bid, 2025 and 2026 4th of July Tents, Tables, and Chairs D.11 Accept the Plans and Specifications and Authorize Advertisement for Bids for the 2025 City Pavement Rehabilitation Project No. 25-01 D.12 Consultant Contract Assignment - HTPO to Houston Engineering D.13 Approve an Encroachment Agreement between the City of Chanhassen and the property owner at 6950 Lucy Ridge Lane D.14 2025 Fleet Purchases - Round 2 D.15 Resolution 2025-XX: Approval of $7,106.08 Donation for Outdoor Storage Sheds at Bandimere Park and Lake Ann Park D.16 Adopt Ordinance XXX: Amending Chapter 1, Chapter 11, and Chapter 20 of Chanhassen City Code regarding the regulation of Cannabis Businesses E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). E.1 Citizen Action Request: Christopher Ackerman F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE G.PUBLIC HEARINGS H.GENERAL BUSINESS H.1 Resolution 2025-XX: West Metro Multi-Community Wellhead Protection Plan I.COUNCIL PRESENTATIONS 2 J.ADMINISTRATIVE PRESENTATIONS K.CORRESPONDENCE DISCUSSION K.1 West 78th St. Traffic Signal Timing Cost-Benefit L.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers prior to the meeting. A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen residents. An additional thirty minutes may be provided after General Business items are complete at the discretion of the City Council. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. Comments may also be emailed to the City Council at council@chanhassenmn.gov. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item March 10, 2025 Item Commission Applicant Interviews File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Jenny Potter, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION Interview commission applicants for Environmental Commission, Commission on Aging, and Planning Commission Motion Type N/A Strategic Priority N/A SUMMARY 5:30 pm - Environmental Commission & Planning Curtis Nordgaard Glenn Stolar (EDC) Scott Grefe * (PR) Michael Holcomb Kevin Mahoney Jr (PR or PC) Michael Olmstead - interviewing for Planning Commission 6:00 pm - Commission on Aging & Planning Barbara Solum Becky Lundgren (EDC) Dixie Koopman Janet Dean Bhakti Modi* (PR or PC) 4 David Grover - interviewing for Planning Commission 6:30 pm - Discussion of Appointments *Incumbent (second choice of commission) BACKGROUND Environmental Commission Two 3-year positions The terms of Commissioners Kaisa Buckholz, and Scott Grefe are expiring. Scott Grefe has applied for reappointment. Commission on Aging Three 3- year positions and One 1-year position The terms of Commissioners Bhakti Modi, Kara Cassidy, and Ruth Lunde are expiring. Bhakti Modi applied for reappointment and Ruth Lunde applied for Planning Commission. Planning Commission Three 3-year positions available The terms of Commissioners Ed Goff, Perry Schwartz, and Ryan Soller are expiring. Perry Schwartz and Ryan Soller applied for reappointment. Incumbent information: Incumbent Commission Terms Served 2024 Attendance Ryan Soller Planning Commission 1 88% Perry Schwartz Planning Commission 1 69% Bhakti Modi Commission on Aging 1 75% Ruth Lunde Commission on Aging 1 67% Scott Grefe Environmental Commission 1 100% DISCUSSION Group commission interviews are scheduled for February 24 and March 10. BUDGET N/A 5 RECOMMENDATION ATTACHMENTS 6 City Council Item March 10, 2025 Item Pioneer Ridge: Review development proposal (THIS ITEM WILL BE HEARD NO EARLIER THAN 7:30 P.M.) File No.25-01 Item No: A.2 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Eric Maass, Community Development Director Reviewed By Laurie Hokkanen SUGGESTED ACTION No formal action; general discussion only. There is no public comment during work sessions. The soonest this item would appear on a regular City Council agenda is March 24. Motion Type N/A Strategic Priority Development & Redevelopment SUMMARY Following feedback from the Planning Commission and the city’s review process, Brandl Anderson has submitted an updated development proposal. The revised plan replaces the previously proposed attached townhomes along the northern portion of the development with detached villas, offering a design more consistent with traditional single-family homes while maintaining the benefits of shared maintenance through a homeowners association. The updated plan designates the northern portion of the site as Residential Low Medium (RLM) and the southern portion as R-8, both of which align with the city's Residential Medium Density land use designation. The overall net density of the updated proposal is approximately is 4.89 homes per acre which is a decrease from the previous proposal of 5.44 homes per acre. 7 The proposed detached villas would feature: Front yard setback: 25 feet Garage side setback: 5 feet Home side yard setback: 10 feet Rear yard setback: Minimum 25 feet (ranging up to 53 feet in the sketch plan) To accommodate this housing type, the city would need to consider a minor text amendment to the zoning code to define “detached townhomes.” While the city has previously approved detached townhomes in the Avienda development through a Planned Unit Development (PUD), Brandl Anderson aims to utilize standard zoning districts instead. The proposed definition for Detached Townhouses— developed with input from the city attorney—would clarify that these homes maintain the characteristics of townhomes while offering the flexibility of standalone structures. City staff is supportive of this text amendment for City Council consideration, as detached townhomes align with evolving housing trends and past development patterns in Chanhassen. In addition to the incorporation of the villa product, the latest sketch plan also adds 2 attached townhomes in area previously shown as open space on the south side of the project. Overall, the revised plan includes 40 attached townhomes and 14 detached villas, totaling 54 homes, which is a slight reduction from the original 60 home proposal. BACKGROUND DISCUSSION Notice of these changes to the proposal was sent to the subscribers of the Proposed Development list on March 3, 2025. The project website was also updated. https://www.chanhassenmn.gov/departments/community-development/planning/proposed- development-projects/pioneer-ridge-development BUDGET RECOMMENDATION No formal recommendation. Staff and applicant are seeking general feedback only. ATTACHMENTS Pioneer Ridge - V3 Concept Pioneer Ridge - V2 Preliminary Plat Submittal 8 PATIOGARAGEOLIVIA2-STORYPORCH2324252627282930313233343536373839401234567891011121314151617181920214341112STREET ASTREET B100.0'165.9'50.0'14' 13'16.5'1 8 . 5 'R50'R5 0 '123456789101112131420.00'20.00'20.00'58.00'60.00'40.00'57.28 57.28 57.2868.0455.5255.5255.5255.5255.5255.5255.5255.5255.5255.52 40.00'25.00'25.00'60.00'25.00'25.00'40.00'40.00'60.00'40.00'60.00'59.00'40.00'59.00'40.00'48.03'53.02'48.01'40.27'35.66'34.19'34.29'36.97'42.80'51.67'39.83'PATIOGARAGEOLIVIA2-STORY41 42 38.72'20.50'28.90'52.92'20.50'10.00'60.00'11.87'32.41'33.47'41.64'38.96'40.07'20.43'22.75'20.00'40.00'20.00'Pioneer Ridge - Alternative Site PlanChanhassen, MN Total Attached Townhomes = 40 unTotal 55' Villa Lots = 14 unOverall Unit Count = 54 unTotal 55' Villa Lot Area = 102,833 sfAverage Villa Lot Area = 7,345 sfN0‘50‘100‘150‘0050930 3/3/20259 171819202122232425262728293031323334353637383940123456789101112131415161718192021414141112100.0'165.9'50.0'14' 13'16.5'1 8 . 5 'R50'R5 0 '1234567891011121314151620.00'20.00'40.00'20.00'45.99'42.30'20. 3 5 '36.00'20.00'20.00'58.00'60.00'58.00'60.00'20.00'40.00'20.00'30.96'40.38'57.70'61.32'55.44'64.05'40.00'45.74'38.21'∆∆∆∆∆∆∆∆∆ ∆ ∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆∆ ∆ ∆ ∆ ∆ ∆ ∆ ∆ ∆ ∆ POH POH POH POH POH POH POH POH POHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOH POHPOHPOHPOHPOHPIONEER TRA ILBLUFF CREEK DRIVEUS H I G H W A Y 2 1 220215444222124 B-BPOWERLINE & POLESTO BE RE-LOCATED475B LU F F A R E A BLUFF AREAEXPANDED PONDPONDPRIVATE STREETPRIVATE S T R E E T FIRE TRUCKTURN-AROUND"NO PARKING"FIRE TRUCK TURN-AROUND"NO PARKING"20' BUFFERIMPACT ZONE20' BUFFERIMPACT ZONE20 20101036206822NWLNWLNWLNWLNWLNWLNWLNWLNWLNWLNWL NWLNWL NWL NWL NWLNWLNWLNWLNWLNWLNWLNWLNWLNWL 40.00'24B-B24B-BPRIVATE STREET24B-BPRIVATE STREET40.00'POWERLINE & POLESTO BE RE-LOCATED 12342,738 sf2,368 sf2,368 sf2,738 sf373732323737323274 74 74 74 74STREET20 20 125 510 060120180·EXISTING ZONING:N/A·PROPOSED ZONING:R-8·GROSS SITE AREA:11.75 ACBLUFF AREA:0.72 AC·NET SITE AREA:11.03 AC·DEVELOPMENT SUMMARYMULTI-FAMILY TOWNHOMES:60 HOMES·PROJECT DENSITY:GROSS:±5.11 UN/ACNET: ±5.44 UN/ACSITE DEVELOPMENT DATAIMPERVIOUS COVERAGE1.ALL LOT DIMENSIONS ARE ROUNDED TO THE NEAREST FOOT.2.ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT.3.STREET NAMES ARE SUBJECT TO APPROVAL BY THE CITY.4.DRAINAGE AND UTILITY EASEMENTS SHALL BE PROVIDED AS REQUIRED. DRAINAGEAND UTILITY EASEMENTS WILL BE PROVIDED OVER ALL PUBLIC UTILITIES A.5.STREET WIDTHS ARE SHOWN FROM BACK OF CURB TO BACK OF CURB.DEVELOPMENT NOTESPROPERTY LINESETBACK LINEEASEMENT LINECURB AND GUTTERLOT LINEPOND NORMAL WATER LEVELRETAINING WALLEXISTINGPROPOSEDTIP-OUT CURB AND GUTTERSITE LEGENDSITE AREA (EXCL. PUBLIC R/W)ALLOWABLE COVERAGE232,378 SF462,757 SFTYPICAL MULTI FAMILY LOT DETAILSHEET NUMBER:VERTICAL SCALE:DATE:PREPARED FOR:OFHORIZONTAL SCALE:DRAWN:CHECKED:DESIGNED:INITIAL ISSUE:REVISIONS:Phone :hLWeZaWer 'rLYe 6XLWe Fax 0LnneWonNa 01 Toll Free DATE:LICENSE NO.I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY MEOR UNDER MY DIRECT SUPERVISION AND THAT I AM ADULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWSOF THE STATE OF MINNESOTAN:\0050930.00\DWG\CIVIL\PRELIM PLANS\0050930C-PPP01.DWG 193CHANHASSEN, MINNESOTA02/05/2025RMBRMBEJKPIONEER RIDGEPRELIMINARY PLAT221 RIVER RIDGE CIRCLE SBURNSVILLE, MN 55337PIONEER RIDGE12/13/24PIONEER RIDGE, LLC.02/05/202553774NICHOLAS T. MEYER© 2024 Westwood Professional Services, Inc.###### or ##02/05/2025....REVISED SITE PLAN....PROJECT NUMBER: 0050930.00CONTROLLED ACCESS∆MINIMUM LOT AREALOT STANDARDSMINIMUM LOT FRONTAGESETBACKSFRONTBTWN BUILDINGSSIDE CORNER LOTREARSTANDARDMULTI-FAMILYTOWNHOMES1,800 SF30'20'20'20'10'REAR TO PIONEER TRAIL20'IMPERVIOUS COVERAGE50% MAXIMUMPROPOSED COVERAGE (B1 & B2)176,651 SF (38%)GUEST STALLS REQUIRED: .25/UNIT; 15 STALLS TOTALGUEST STALLS PROVIDED: 16 TOTAL STALLSPARKING PROVISIONS10 City Council Item March 10, 2025 Item Market Blvd Improvements - Follow up discussion File No.25-02 Item No: A.3 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION Discussion Motion Type N/A Strategic Priority Asset Management SUMMARY For City Council consideration, attached are the following: 1. A preliminary layout for the 2025 construction scope (Market Blvd. & West 78th St. intersection) 2. Additional layouts as requested, including a summary list of the pros and cons for each: a. Full size single lane roundabout at Market St. b. Full size roundabout with slip lane to Market St. c. Full size dual lane roundabout at Market St. d. Single lane Traffic signal at Market St. e. Double lane traffic signal at Market St. (with median) f. Double lane traffic signal at Market St. (no median) 3. A memo from the ownership group of Market Square (MSALP) Staff will give a brief overview of the above and look for comments from the Council. BACKGROUND 11 N/A DISCUSSION N/A BUDGET N/A RECOMMENDATION N/A ATTACHMENTS MarketBlvd-2025 Work-W 78th St Intersection MSALP - Council Memo 3.4.25 MarketBlvd-1 Lane-RAB MarketBlvd-1 Lane-With-SlipLane-RAB MarketBlvd-2 Lane-RAB MarketSt-Signal-1Lane-Median MarketSt-Signal-2Lane-Median MarketSt-Signal-2Lane-NoMedian 12 SSSSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N GDOBLOCKDOBLOCKNOTNOTTRAFFIC SIGNAL IMPROVEMENTS PROPOSED TREE EXISTING RIGHT-OF-WAY ROADWAY PAVEMENT GRASS BOULEVARD CONCRETE MEDIAN BITUMINOUS BIKE TRAIL CONCRETE SIDEWALK CURB & GUTTER LEGEND TEMPORARY SIDEWALK 2025 CONSTRUCTION LAYOUT MARKET BOULEVARD IMPROVEMENTS *ITEMS SHOWN IN COLOR ARE CALLED OUT TO BE CONSTRUCTED IN 2025 13 VChyton@associerns March 4,2025 TO:Elise Ryan, Mayor of the City of Chanhassen And Members of the Council: Josh Kimber Jerry McDonald Haley Schubert and Mark Von Oven FROM Vernelle Clayton, on behalf of Market Square Associates Limited Partnership, Owner of Market Square Shopping Center I have been asked to let you know that Market Square continues to oppose the current plans for Reconstruction of Market Blvd. For clarification, we understand that the current plans provide for single lanes of traffic in each direction and one, possibly twq roundabouts. We also understand that the completion of construction to the above referenced specifications will result in one or more complete closures of all or portions of the street which abuts the east side of Market Square Shopping Center. There are several points which I have been asked to make in this memo: L. Market Square has not heard any convincing argument in support of a plan to provide single lanes of traffic in each direction. Neither have any of our tenants concluded that we need to reduce the number of lanes at a time when we will be adding up to 450 cars during rush hours. We have asked but have not received any convincing reason. 2. We also need to point out that none of the currently proposed changes to Market Blvd. have been proposed as a result of Market Square's making. Having said that and to the erftent that there is a benefit to Market Square's customers in improving the exit at our Truck Entrance, we propose that intersection be served by a traffic light. One of the benefits of a traffic light is that it can be controlled locally and it can be set to respond to the railroad stopping sign alert. lt also eliminates Cub's concern for their trucKs contents being jostled as the truck drives over the circle's curbs. 3. The benefit to Market Square of an improved, trafiic light-controlled intersection at the Truck Entrance/Market Street intersection is real, but it does not justify the imposition of the cost to completely redo Market Blvd. Market Square believes that the 2025-2026 improvements should be limited to the above-described tnffic control and that 14 additional 'improvements', if any, should be deferred until the heavy construction traffic to and from the apartment project is completed and until the driving patterns of the new residents have likely shown that they cannot be accommodated by single lanes of traffic on Market Blvd. 4. The traffic study done by Kimley-Horn lists absolutely no contact with any of the businesses along Market Blvd in completion of their study. Nor did they contact the owners of Market Square. ln fact, the report makes no mention at all of the impact on the success or failure of the businesses at Market Square or of the impact on the ongoing value of the shopping center to its owners. (That information, however is readily available and should have been a part of the study.) 5. But, to the extent that the conclusions of Kimley-Horn are to be relied upon, then the following two conclusions at the top of page 15 of their study should be taken seriously. A. At the point in the study where Kimley-Horn is explaining why they did not recommend a roundabout at the intersection of Market Blvd. and W 78th Street, they say: 'Although both roundabout options would operate similar LOS compared to a traffic signal at the intersection of Market Blvd & W78th Street, it is not recommended due to the magnitude of rieht of wav imoacts and lack of sisnificant operational benefit compared to a traffic signal." B. lt goes on to say in the next sentence: "!!g!$!g!g roundabouts also do not orovide the same magnitude of safetv benefit as a sinsle lane roundabout- when comoared to traditional traffic control." Note. that there is an underlving assumption that tnffic sisnals seem to represent the baseline of safetv to which the roundabouts are compared. 6. We looked but did not find a reference to the safety of pedestrians crossing at roundabouts. Common sense seems to say that experienced roundabout drivers are not used to watching for the safety of pedestrians crossing at the same time as the vehicles; whereas, when traffic signals are used, the drivers and the pedestrian know exactly when each has the right-of-way. 7. Aside from the benefit of the above-described traffic control measure, there has been no convincing argument made to Market Square as to the need to redo the rest of the roadway. The surface itself is not in disrepair and traffic moves freely. Msibility from vehicular traffic on Market Blvd. into the adjacent businesses on either side is relatively unimpeded to the benefit of each of the individual businesses. 8. While Market Square welcomes anyone who chooses to walk to the shopping center, we and the businesses at Market Square recognize that pedestrians are not shoppers and therefore, we do not support the introduction of any traffic control measures at what has come to be called 'the main entrance' into Market Square. Plans continue to show a roundabout there with hazard lights to encounge and protect pedestrians. Market square has been consistent in making everyone aware that it is not only dangerous to mix pedestrians and roundabouts, it is also dangerous to invite pedestrians to enter Market Square at that location. Any pedestrian crossing there can only turn north or south but cannot enter Market Square or they will come face to face with oncomins vehicular traffic. There are no sidewalks enterine the center at that point. There is a better way for pedestrians to enter Market square - one which will enable them to walk on sidewalks from the north end of Market Square to the far east end of Cub should 15 they choose. But, they cannot safely do that if they were to try to enter at the "main entrance". 9. The second, and also a very important reason why there should not be a roundabout at the 'main entrance' is that we simply cannot afford to slow down the traffic at that point. Everything should be done to efficiently move traffic. Nothing should be done to impede it. Our shopping area is no different from any others. The more traffic the better for the shoppers and thus the shopping center's businesses. So, to conclude, Market Square cannot support a roadway which a. has fewer lanes of traffic than which currently exist or b. has any roundabouts, or c. includes any plan which would entail the removal of matured trees and shrubbery along the east side of the Market Square Shopping Center or d. any construction schedule which will require a closure of any part of Market Blvd for a period longer than it would take the railroad to complete its upgrade of the crossing. We do support the addition of traffic lights at the intersection of the Cub Truck entrance and Market Street. There is some benefit to Market Square and its tenants by that modification of Market Blvd. Our support is consistent with the legal obligation of adjacent landowners to be responsible for reimbursement to the assessing units of government because the cost reflects a benefit to the property owner. All assessments assume a benefit to the adjacent landowners. This relationship is even more conspicuous in the situations wherein governmental units are reimbursed by means of 'Special Assessments". ln those case, the benefit must be clearly established by way of review of the value of the parcel being assessed before the improvements were made compared to the County Assessor's valuation after the assessed improvements were made. lf the assessor shows no change in value of the property, the governmental unit is precluded from collecting the assessment. That is the underlying assumption with respect to assessments. Elected officials in every town, city, county or certain other governmental units have a certain amount of leeway in determining the amount and the reason for the need for these assessments but the underlying assumption is that there is a benefit to the assessed property owner. ln this case, except for the installation of traffic signals or should there be a need for utility infrastructure, there is no benefit to Market Square derived from any of the other proposed changes to Market Blvd. Many of the proposed changes, according to various opinions of qualified personnel will only negatively impact the value of the properties abutting Market Boulevard. lf the Council denies our request to proceed on the limited basis as we have described above and concludes that the improvement project should proceed with the inclusion of any of the plans with which Market Square disagrees, then Market Square requests that before any final construction plans are produced and before construction is commenced, an Economic lmpact Study by a competent third-party be commissioned and reviewed by the Council and Market Square. 16 P.S. Just when I thought I had concluded this memo, I took a quick look back at the Kimley-Horn Study and was surprised to see that I had missed a very important segment in which I leamed that it appears that the reason why the recent renditions of the plan for Market Blvd seem to be showing a single lane roadway is that it reflects Kimley-Horn's recommendation of what seems to function as a single lane roadway in each direction but which they describe as a 3-tane plan because it provides pedestrians with a 'shorter walk across t t This in the same paragraph as a reference to the rnlue of traffic calmins. Note to those who are oblivious to the real needs of businesses: We do not need traffic calmins, we need as much traffic as we can set as fast as thev can get here or we will not have anv reason for the pedestrians to be crossing anv of our streets as we strueele to fill the vacancies left bv the businesses who couldn't survive on fewer customers or onlv those who walk over and can onlv carrv what thev can fit in the pockets of their blue ieans. not the trunks of their vehicles. I truly hate to end on that note, but I think it really says it all. 17 SSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N GDOBLOCKDOBLOCKNOTNOT 1 LANE ROUNDABOUT ALTERNATIVE EXHIBIT MARKET BOULEVARD IMPROVEMENTS 18 SSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N GDOBLOCKDOBLOCKNOTNOT 1 LANE WITH SLIP LANE ROUNDABOUT ALTERNATIVE EXHIBIT MARKET BOULEVARD IMPROVEMENTS 19 SSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N GDOBLOCKDOBLOCKNOTNOT 2 LANE ROUNDABOUT ALTERNATIVE EXHIBIT MARKET BOULEVARD IMPROVEMENTS 20 SSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N GDOBLOCKDOBLOCKNOTNOT MARKET ST SIGNAL 1 LANE WITH MEDIAN ALTERNATIVE LAYOUT MARKET BOULEVARD IMPROVEMENTS 21 SSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N GDOBLOCKDOBLOCKNOTNOT 2 LANE ROUNDABOUT ALTERNATIVE EXHIBIT MARKET BOULEVARD IMPROVEMENTS 22 SSSSSSSSSSSSSSNO PARKINGNO P A R K I N G SNO PARKINGNO P A R K I N G MARKET ST SIGNAL 2 LANE WITHOUT MEDIAN ALTERNATIVE LAYOUT MARKET BOULEVARD IMPROVEMENTS 23 City Council Item March 10, 2025 Item Consider request for lease for Communications Tower on city owned property at Lyman Blvd. and Hwy 212 File No.Item No: A.4 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Eric Maass, Community Development Director Reviewed By Laurie Hokkanen SUGGESTED ACTION No formal recommendation; seeking city council feedback. Motion Type N/A Strategic Priority N/A SUMMARY The city has been approached about the possibility of a private telecommunications tower being constructed on city owned property. The company is proposing to lease between a 100'x100' or as small as a 50'x50' space for the tower facility and then would need the ability to access the tower periodically through a 30' wide access easement. The tower would have a height of 80 feet. The proposed lease rate is $800 per moth with a 5% increase every 5-year term, with (9) 5 year renewals, so 50 years in total. The total lease revenue to the city over that span would be approximately $500,000.00. The property in question is anticipated to be the location of a future fire station however the date at which that would be constructed is unknown. Staff's intent if this moved forward would be to require that the access easement would have to be able to be relocated at the city's discretion based on future design and layout of the fire station. 24 The property is currently zoned as "A2" and telecommunication towers up to 80' in height are considered a permitted use. BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Tower Sketch 25 26 City Council Item March 10, 2025 Item Ordinance XXX: Density Bonuses Amendment File No.Item No: A.5 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Eric Maass, Community Development Director Reviewed By Laurie Hokkanen SUGGESTED ACTION No formal action. Discussion only. Motion Type N/A Strategic Priority Development & Redevelopment SUMMARY City staff has updated the attached draft ordinance based on prior feedback from the City Council and most recently feedback from the Planning Commission during their meeting on March 4th. The Planning Commission did not suggest any additional modifications to the draft ordinance as presented. The Planning Commission did ask a number of questions related to affordability including the overall community need for this housing, how the affordable units would be designed in comparison to market rate units, and what tool the city would use to ensure affordability is maintained over the 20 years. Staff also clarified that while this ordinance would provide an opportunity to add additional homes to a project, it would not provide a waiver for any other applicable zoning requirements including but not limited to building setbacks, building height restrictions, or minimum parking standards. If the City Council would like further discussion based on the attached version of the draft ordinance, city staff will take those questions or feedback, but if the City Council does not have further feedback, this agenda item will not be discussed and city staff will take the draft 27 Ordinance back to the Planning Commission for further consideration including a public hearing on March 18th. BACKGROUND The City's 2040 Comprehensive Plan calls for the city allowing density bonuses in exchange for the creation of affordable housing. In order to utilize that policy in the Comprehensive Plan, the city must establish rules and regulations for the program in city code. The City Council reviewed an initial draft of this ordinance at their meeting on February 24th. City staff updated the draft ordinance based on feedback received on the 24th and brought that updated draft ordinance to the Planning Commission for their feedback on March 3rd. DISCUSSION BUDGET RECOMMENDATION Staff request feedback from the City Council on the draft ordinance. ATTACHMENTS Draft - Ordinance Establishing Affordable Housing Density Bonus 28 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 20 CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Section 20-924 of the City Code, City of Chanhassen, Minnesota, is hereby amended as follows: Sec 20-924 Development of Affordable Housing Development of affordable housing in R-8, R-12, R-16, Planning Unit Development - Residential, and Central Business District zoning districts. 1) Generally. The following development types in the R-8, R-12, R-16, Planned Unit Development Residential, and Central Business District zoning districts may be granted additional densities in order to create a certain number of affordable housing units. The amount of additional density is as calculated as follows. (1) Density Bonus. A residential development within zoning districts regulating development intensity through units per acre maximums qualify for the following density bonuses for each affordable unit provided at varying household income levels as follows: i. Each affordable dwelling unit affordable to households at or below 80 percent of AMI qualifies the overall development for one bonus dwelling unit up to a maximum 25 percent increase over current zoning density. ii. In no instance may density bonus units be allocated to parcels designated by the comprehensive plan for residential densities of less than eight dwelling units per gross acre. (2) Period of affordability. For rental developments subject to this chapter, the period of affordability for the affordable dwelling units shall be 20 years. (3) Geographic Distribution. Development projects which request to utilize this density bonus should be in general proximity to employment centers and commercial development. A density bonus will not be granted if infrastructure including but not limited to sanitary sewer, watermain, or roadways adjacent to the development site are deemed insufficient by the City to support the increased density. 29 (4) Applicable Zoning Requirements. Approval of a density bonus does not provide a waiver for any other applicable zoning requirements including but not limited to building setbacks, building height restrictions, or minimum parking standards. 2) Standards for affordable dwelling units. (1) Rent price level. The monthly rental cost for an affordable dwelling unit shall include rent, and any other non-optional monthly occupancy charges which would not include basic utility services such as water, sewer, and electricity. Affordable units shall not be charged any fee that is not also levied against market rate renters. The maximum rent amount shall be based on the metropolitan area that includes the city adjusted for bedroom size and calculated annually be the department of housing and urban development and posted by Minnesota Housing for establishing rent limits for the Housing Tax Credit Program. (2) Size and design of affordable dwelling units. The developer shall not designate specific units for affordability. They shall be the same design, size and materials as market rate units. (3) Distribution of affordable dwelling units. Affordable dwelling units shall be distributed throughout the building. (4) Number of bedrooms in the affordable units. The affordable dwelling units shall have a number of bedrooms in the approximate proportion as the market rate units. The mix of market rate and affordable dwelling units shall be approved by the city. (5) Affordable dwelling unit size. The affordable dwelling units shall have room sizes comparable to the room sizes in market rate dwelling units. (6) Tenants. Rental affordable dwelling units shall be rented only to income eligible families during the period of affordability. A household that was income eligible at initial occupancy may remain in the affordable dwelling unit for additional rental periods as long as the income of the household does not exceed 140 percent of the applicable AMI. (7) Non-discrimination based on rent subsidies. Developments covered by the chapter must not discriminate against tenants who would pay their rent with federal, state, or local public assistance, including tenant based federal, state, or local subsidies, including, but not limited to, rental assistance, rent supplements, and housing choice vouchers. 3) Affordable housing tools and incentives; general requirements. (1) The developer of any of the housing types listed in section 20-656(a), 20-508, 20-677(a), 20-685(a), or 20-738(a) is eligible to use any of the affordable housing tools and incentives described in this section. 30 (2) Land use approvals or issuance of a building permit for a development requesting a density bonus under this Section shall be conditioned upon recording of a covenant and appropriate guarantees satisfactory to the City that affordable housing requirements for the development will be in compliance with this Section for a period of no less than 20 years. (3) Use of an individual tool or incentive described in this article is prohibited if the city council determines that the resulting development has the potential to negatively impact the surrounding neighborhood and that the negative impacts outweigh the positive benefits of the opportunity units created. Section 2. Section 20-656 of the City Code, City of Chanhassen, Minnesota, is hereby amended as follows: Section 20-656 Development of affordable housing in the R-8 district (a) Multifamily structures that meet the requirements in section 20-924(a) may be eligible for development and financial incentives, as described in section 20-924. Section 3. Section 20-677 of the City Code, City of Chanhassen, Minnesota, is hereby amended as follows: Section 20-677 Development of affordable housing in the R-12 district (b) Multifamily structures that meet the requirements in section 20-924(a) may be eligible for development and financial incentives, as described in section 20-924. Section 4. Section 20-685 of the City Code, City of Chanhassen, Minnesota, is hereby amended as follows: Section 20-685 Development of affordable housing in the R-16 district (a) Multifamily structures that meet the requirements in section 20-924(a) may be eligible for development and financial incentives, as described in section 20-924(k). Section 5. Section 20-738 of the City Code, City of Chanhassen, Minnesota, is hereby amended as follows: Section 20-738 Development of affordable housing in the Central Business District (a) Multifamily structures that meet the requirements in section 20-924(a) may be eligible for development and financial incentives, as described in section 20-924(k). 31 Section 6. Section 20-508(g) of the City Code, City of Chanhassen, Minnesota, is hereby amended as follows: (g) Development of affordable housing in the Planned Unit Development – Residential District (1) Multifamily structures that meet the requirements in section 20-924(a) may be eligible for development and financial incentives, as described in section 20- 924(k). Section 7. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this ___day of _____, 2025, by the City Council of the City of Chanhassen, Minnesota ______________________________ ________________________________ Jenny Potter, City Clerk Elise Ryan, Mayor (Published in the _________________________ on ______________________________) 32 City Council Item March 10, 2025 Item Best Value Contracting - Pros and Cons overview File No.ENG 25-01 Item No: A.6 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION No formal action-discussion only Motion Type N/A Strategic Priority Operational Excellence SUMMARY Best value solicitation is a method of contracting for work where the selection of the contractor is not merely based on lowest cost. Municipalities have statutory authority to utilize Best Value solicitation for construction projects on a limited basis. The contractor selection criteria can be based on many factors, such as: Schedule Past performance Qualifications of staff assigned Qualifications of company Quality control program Typically, proposals are received and scored, and then interviews are generally used for shortlisted companies to make the final selection. Best Value solicitation can often result in paying a higher cost, in return for more performance-based expectations. 33 This topic is being presented as an option for the 2025 Street Improvement project and is a result of feedback received from how the 2024 Street Improvement project went. Best Value solicitation is a strategy available for the city to use to achieve a better performance from the contractor. To our knowledge, the city has never used a Best Value solicitation for a street improvement project. BACKGROUND N/A DISCUSSION N/A BUDGET N/A RECOMMENDATION N/A ATTACHMENTS 34 City Council Item March 10, 2025 Item Future Work Session Schedule File No.Item No: A.7 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City Council is tentatively scheduled to hold the following work sessions: March 24, 2025 Annual Performance Review of City Manager Winter Parking and No Parking policies Doran Companies Concept Plan for Avienda Apartments 6440 Hazeltine Blvd. Sketch Plan review (apartments) ADU discussion, continued April 14, 2025 April 28, 2025 Fire Department Staffing and Trends Overview ROW Ordinance Discussion 35 May 12, 2025 May 19, 2025 Pending items: Sign Code updates Chanhassen Bluffs Community Center planning workshops Elections Pleasantview Rd. project planning BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 36 City Council Item March 10, 2025 Item Approve City Council Meeting Minutes dated February 24, 2025 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Meeting minutes dated February 24, 2025." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends that the Chanhassen City Council approves the City Council Meeting minutes dated February 24, 2025. 37 ATTACHMENTS City Council Meeting Minutes dated February 24, 2025 38 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 24, 2025 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilmember McDonald, Councilmember Schubert, Councilmember von Oven, and Councilmember Kimber. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; and Maass, Community Development Director. PUBLIC PRESENT: Tom Madden, 19260 Lake Avenue, Deep Haven PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilmember McDonald moved, Councilmember von Oven seconded that the City Council approve the following consent agenda items 1 through 11 pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated February 10, 2025 2. Approve City Council Work Session Minutes dated February 10, 2025 3. Approve City Council Special Work Session Minutes dated February 12, 2025 4. Approve City Council Special Work Session Minutes dated February 20, 2025 5. Receive Planning Commission Minutes dated January 21, 2025 6. Receive Economic Development Commission Minutes dated January 14, 2025 7. Approve Claims Paid dated February 24, 2025 8. Approve Personnel Policy updates 9. Approve Purchase, Park Equipment Replacement for Carver Beach Park 39 City Council Minutes – February 24, 2025 2 10. Approve MnDOT Agreement and authorize bidding for the Crimson Bay Road Improvement Project 11. Resolution 2025-19: Providing for the Sale of an Amount Not to Exceed $13,185,000 General Obligation Temporary Sales Tax Revenue Bonds, Series 2025A All voted in favor, and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Tom Madden, 19260 Lake Avenue, Deep Haven, said he owned a small business in Chanhassen for four years. He described how his business worked with the community when CBD products were legalized in the area. He said the Office of Cannabis Management would allow micro- business licenses and his business should know if they receive the micro-business license in April. He commented that his business would not have a smoking lounge, which the micro- businesses are allowed to have. He invited the City Council to come to their store and see the HEPA air filters and storage facilities. He summarized the process with the micro-business license and reassured the City Council that they would put their community first and work with the local law enforcement. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATES. None. PUBLIC HEARINGS. None. GENERAL BUSINESS. None. COUNCIL PRESENTATIONS. Mayor Ryan recognized Laurie Hokkanen, City Manager, who was appointed to the LMC Insurance Trust Board with the League of Minnesota Cities. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. 1. 2024 Chanhassen Legion Correspondence 2. SouthWest Metro Drug Task Force 2024 Annual Report 3. Planning Commission Informational Flyer Councilmember Kimber moved, Councilmember Schubert seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:08 p.m. 40 City Council Minutes – February 24, 2025 3 Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 41 City Council Item March 10, 2025 Item Approve City Council Work Session Minutes dated February 24, 2025 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Work Session Minutes dated February 24, 2025." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends that the Chanhassen City Council approves the City Council minutes dated February 24, 2025. 42 ATTACHMENTS City Council minutes dated February 24, 2025 43 1 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES February 24, 2025 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT:Mayor Ryan, Councilmember von Oven, Councilmember Kimber, Councilmember McDonald, and Councilmember Schubert COUNCIL MEMBERS ABSENT: STAFF PRESENT FOR COMMISSION INTERVIEW:Laurie Hokkanen, City Manager STAFF PRESENT FOR CONTINUATION OF MEETING: Laurie Hokkanen, City Manager; Charlie Howley, Public Works Director/City Engineer; Matt Unmacht, Assistant City Manager, Jerry Ruegemer, Parks Director; Patrick Gavin, Communications Manager; Eric Maass, Community Development Director; Mary Blazanin, Senior Center Coordinator; Jenny Potter, City Clerk PUBLIC PRESENT: Commission Applicant Interviews The City Council interviewed candidates for the commission vacancies. Mayor Ryan recessed the work session at 6:58 P.M. Mayor Ryan reconvened the work session at 7:13 P.M. Review and Discuss New Chanhassen Senior Center Rebranded Name Jerry Ruegemer, Parks & Recreation Director, Mary Blazanin, Senior Center Coordinator, and Patrick Gavin, Communications Manager presented findings from a recent public survey on the potential renaming of the Senior Center. The city has been considering renaming the Senior Center to better reflect its mission, services, and community identity as a Community for Life. This initiative was introduced at the Commission on Aging in November 2024 in anticipation of moving into a new, updated space to serve the 55 and older population. New names for the facility were offered during the public outreach, but many residents also expressed their preference to keep “senior” in the name. The City Council reviewed the results from the public survey and decided to keep the name “Senior Center” on the outside signage of the new Civic Campus for ease of recognition, but said it remained open to an ongoing dialogue with both the public and the Commission on Aging 44 City Council Work Session Minutes – February 24, 2025 2 about how to best communicate and market the Center’s mission of serving the active 55+ community. Market Blvd Improvement Project Charlie Howley, Public Works Director/City Engineer, provided council with an update on the Market Boulevard Improvement Project. It included results from a recent survey of targeted downtown businesses, a review of the current design layout, and a potential scope of work for 2025 and 2026 construction. Mr. Howley asked the City Council for direction on a final layout to allow three project components to move forward: To finalize design on potential 2025 work, advance design on 2026 work, and complete design work on a potential Laredo Drive extension. The City Council said that it largely supported the project’s current design, but asked Mr. Howley to come back with additional alternatives including a full-sized roundabout or traffic signals with two traffic lanes in each direction in to make sure it felt that it had fully discussed all possibilities before making a final decision. The City Council suggested the railroad crossing work be delayed until 2026 to have only one full closure for the work at the Market Street intersection. They support the idea of reconstructing the intersection of Market Blvd and W 78th Street in 2025. Ordinance XXX: Density Bonuses Amendment Eric Maass, Community Development Director, presented a draft ordinance to allow for up to 25% increased density for residential projects. The City's 2040 Comprehensive Plan calls for the city to allow density bonuses in exchange for the creation of affordable housing. The ordinance, as drafted, would incentivize affordable housing in certain zoning districts by allowing bonus units for developments that include income-restricted housing, with requirements for long-term affordability, ensuring fit, finish, and location of affordable units within a project are consistent with their market-rate counterparts, financial feasibility considerations, and unity type consistency with market-rate units. Mr. Maass also discussed a potential addition to the ordinance that would potentially provide some relief to parking requirements for the additional units. The City Council appreciated the city’s efforts to support affordable housing and suggestedalarger conversation on the topic so that the city could come up with policy that was consistent across Chanhassen. The City Council asked Mr. Maass to look further into what objective criteria the city could rely upon to support or deny the use of density bonuses. Discuss Ordinance XXX: Amending Chapter 1, Chapter 11, and Chapter 20 of Chanhassen City Code regarding the regulation of Cannabis Businesses Eric Maass, Community Development Director, presented an update on the city’s efforts to create an ordinance that would guide how the city handles cannabis retail stores (dispensaries), 45 City Council Work Session Minutes –February 24,2025 3 concerning buffers from nearby schools and residential treatment facilities, as requested by the Council during previous work sessions. The City Council supported the option of a buffer of 500 feet. This buffer would also apply to tobacco and liquor stores. Existing stores would be grandfathered in if they don’t meet the buffer. The ordinance, as drafted, specifically indicates that the 500-foot buffer determination shall be made from the perimeter of the principal structure of the school/treatment facility to the perimeter of the cannabis retailer. For multi-tenant buildings, the measurement will be to that specific suite number. A formal Ordinance regulating cannabis businesses will be considered for adoption at the March 10, 2025,City Council meeting. An ordinance to add a 500-foot buffer for alcohol and tobacco retail sales will also be considered at a future date. Mayor Ryan adjourned the work session at 9:07 P.M. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 46 City Council Item March 10, 2025 Item Receive Planning Commission Minutes dated February 18, 2025 File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Amy Weidman, Senior Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Planning Commission minutes dated February 18, 2025." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Planning Commission minutes dated February 18, 2025 with public comment emails 47 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES FEBRUARY 18, 2025 CALL TO ORDER: Chairman Noyes called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Chairman Eric Noyes, Edward Goff, Steve Jobe, Jeremy Rosengren, Perry Schwartz, and Ryan Soller. MEMBERS ABSENT: Katie Trevena. STAFF PRESENT: Rachel Jeske, Planner; Eric Maass, Community Development Director; Mackenze Grunig, Project Engineer; Joe Seidl, Water Resource Engineer. PUBLIC PRESENT: Russell Holmes 1635 Hemlock Way Erin Wong 1674 Hemlock Way Geoff Wong 1674 Hemlock Way Ryan Bauer 1675 Mayapple Pass Lindsey Button 1655 Hemlock Way Glen Shoenberg 1665 Hemlock Way Natania Schoenberg 1665 Hemlcok Way Holly Wilde 1685 Hemlock Way Kristie Habermaier 1664 Hemlock Way Jeff Habermaier 1664 Hemlock Way Jason Besler 1704 Hemlock Way David Grover 2565 Highcrest Court Maureen Homa 1545 Hemlock Way Ted Homa 1545 Hemlock Way Nataraja Nallathamby 1661 Mayapple Pass Christina Graese Brandl Anderson Christopher Contreras Brandl Anderson Nancy Gilmore 1705 Hemlock Way Dan Gilmore 1705 Hemlock Way John Anderson Brandl Anderson Becky Fluegge 1671 Mayapple Pass Holly Hanson 1725 Hemlock Way Kristyn Vickman 1535 Hemlock Way Christopher Juulke 1778 Marigold Court John Santini 1625 Hemlock Way Cathy Santini 1625 Hemlock Way 48 Planning Commission Minutes – February 18, 2025 2 PUBLIC HEARINGS: 1. Consider an Ordinance Rezoning Property from Right-of-Way to R-8 Mixed Medium Density Residential District and Request for Preliminary Plat and Site Plan Approval for a 60 Unit Townhome Development (Planning Case #2025-01) Eric Maass, Community Development Director, introduced Mackenze Grunig who is the new Project Engineer. Mr. Maass introduced the project with a rendered site plan of the initial proposal, which includes 60 attached townhomes. Mr. Maass said that the city requests applicants to hold neighborhood meetings, which was done with this project. At the meeting, attendees were asked to write down feedback on small pieces of paper. Mr. Maass presented slides to review what residents were hoping to learn about during the neighborhood meeting. After the neighborhood meeting, the residents were able to share what they were still nervous about in regards to the project and what they were happy to learn. Mr. Maass said that the property is currently designed by the city’s comprehensive plan for Medium Density Residential development. He explained that municipalities are required to update their Comprehensive Plan every ten years based on different factors involving growth forecasts provided by the Metropolitan Council. The Comprehensive Plan is reviewed by the Planning Commission, adopted by the City Council, and approved by the Metropolitan Council. The current Comprehensive Plan in effect is the 2040 Comprehensive Plan. He stated that both the 2030 and 2040 Comprehensive Plans gave the site a mixed land use designation of office or residential medium density of four to eight units per acre. Mr. Maass said that the plan did not have a zoning designation, since it was MnDOT right-of-way for transportation projects before MnDOT deemed it as excess and put it up for public auction. Mr. Maass stated they received questions about areas where attached townhomes were backing up to single-family detached homes. Mr. Maass provided examples of similar layouts in Chanhassen, including Mission Homes Townhomes, Powers Place Townhomes, Lake Susan Townhomes, and Prairie Creek Townhomes. Mr. Maass reviewed public feedback about the development, including concerns about the shared boundary with the Pioneer Pass neighborhood to the north. Mr. Maass said that the plans were updated to provide more buffering through the new street becoming a private street which reduced the right of way requirement from 60 feet to 40 feet. He stated that there is now a proposed 80 to 105 feet distance between the detached rear of the single-family homes and the rear of the townhomes. Mr. Maass reviewed the two different product types proposed and said that the applicant needs to provide at least 20 percent of accent material to meet the required threshold outlined in city code. Additionally, Mr. Maass said that there needs to be more variety for architectural differences. He said that if the area is deemed to be critical bat habitat that any tree removal would need to take place prior to April 14, unless the site was reviewed by a qualified inspector and the area not deemed suitable bat habitat. Timelines regarding bat habitat are established by the United States Fish and Wildlife. Mr. Maass showed the original landscaping proposal. He said an additional 84 trees would need to be planted to offset the tree removals. The landscaping plan proposed 217 49 Planning Commission Minutes – February 18, 2025 3 trees. There would need to be plant diversity to meet the city’s plant diversity requirements. Mr. Maass said that this information was added to the plan. Mackenze Grunig, Project Engineer reviewed the proposed street layout, public and private utility plans, as well as proposed location of parking spaces provided in the development. Joe Seidl, Water Resource Engineer, said that the wetland delineation was completed in May 2024. The technical evaluation panel and the City of Chanhassen reviewed and approved the delineation. He stated that two small wetlands were determined to be incidental and created from other roadway projects. Since the wetlands were created incidentally, they can be graded and filled without penalty. Mr. Seidl said that there was one watercourse located in the project. He stated that permitting requirements for the water course required the city, Watershed District, and possibly the Army Corps of Engineers. He reviewed the existing conditions, such as the large hill in the middle of the site. He said that the water runoff on the east side of the site would go down to Bluff Creek, areas to the northwest would drain to the city-owned and maintained wet pond, and drainage to the southwest would drain to the existing drainage ditch system. Mr. Seidl said that there would be more volume created by the storm sewers, which could be mitigated through stormwater best management practices. Mr. Seidl proposed two options for the plan, including a stormwater wet pond reuse system that would capture stormwater and be used to irrigate the site. Mr. Seidl said that the applicant would need to complete additional permitting to ensure they meet regulations. He stated there was a stormwater wet pond located on the northeast of the site to meet water quality and rate control. He said that there would be buffers for the watercourse to meet additional rules and regulations. Mr. Seidl noted that the applicant proposed to outlet the storm sewer down the water course. The water course is highly eroded, so there were concerns that it would be exasperated if it were to take more water. Mr. Seidl said that the city will work with the Watershed and the applicant on the design. He stated an additional concern was at the southwest corner of the site, where there might be a need for some grading or water best management practices to ensure that there will not be excess water. He stated that the stormwater best management practices would be private and need to be maintained by the developer and the Homeowners Association. Mr. Seidl stated that there were standard engineering conditions to implement to address concerns. Mr. Seidl reviewed a concern discussed at the open house about drainage and flooding issues associated with the city-owned wet pond and the adjacent ditch. He reviewed previous aerial photos, which showed water saturation and that there could be potential for subsurface water interactions; the area is encompassed by a drainage and utility easement. The wet pond is on a city-owned outlot and the drainage and utility easement exists in portions of the backyard of the development to the north. He stated that when a development goes through and if there is an area that is known to be wet, the city would include a drainage and utility easement. He commented that a new development could not dump a lot of water there to make the situation worse. Mr. Seidl reviewed hydraulic and hydrological modeling to understand the drainage and reviewed stormwater events. He had a conversation with the developer’s engineer to highlight the concern and mitigate the problem in the final design to make sure the situation would not worsen. Chairman Noyes invited the developer forward to answer questions. 50 Planning Commission Minutes – February 18, 2025 4 John Anderson, Project Manager for Brandl Anderson, stated that Brandl Anderson purchased the site from MnDOT at public auction. He reviewed the original anticipated plan. He commented that they held a public meeting a few weeks ago and afterward adjusted the plan set to address neighborhood concerns. The adjustments included moving from a public street layout to a private street layout to push the units adjacent to the neighborhood further south for a larger setback and to plant trees for a buffer along the property line. He stated that the water would not touch neighbors’ property, but instead go into the swale which would drain the water west to the pond. He said that they would increase the pond size, which would increase the overall level and help things from a drainage standpoint. Their engineers were trying to figure out how to best address stormwater issues at the watercourse. The existing drainage channel might need upgrades, which would be addressed in the final plan. He stated that the site meets all the required zoning requirements. He commented that the existing power line on the site would be relocated to the very south property line. He said that they received comments from the watershed district. He commented that they wanted to start work on grading, streets, and utilities in the spring, and start house construction in the late summer. Commissioner Schwartz asked about the Homeowners Association’s responsibilities of maintaining the stormwater ponds. Mr. Anderson said that there was a maintenance agreement that would require the Homeowners Association to maintain the pond. He said this typically includes requirements that the ponding does not fill up with sediment and that appropriate vegetation is planted. The Homeowners Association would also be responsible for maintaining the private streets. Commissioner Schwartz asked about marketing terms they planned to use to describe the wetland and the pond. Mr. Anderson answered that the two wetlands on site will not exist when the project is complete since they were deemed incidental. He said that they would describe the stormwater pond as a best management practice. Chairman Noyes asked for a description of the swale. He asked if it presented an elevation change and if it provided an optical or physical buffering between the development to the north and the proposed development. Mr. Anderson answered that the swale would be grass or sodded and could be mowed. He said the elevation change would be less than two feet from the normal landscape to the swale. He stated it would not create a buffer and it would be approximately twenty feet from the property line. He said that the trees would be the buffer. Commissioner Jobe questioned the design and if they accounted for a 50-year flood or 100-year flood with water run-offs. Mr. Anderson said that he did not know the answer and asked Mr. Seidl. Mr. Seidl answered that the standard regulations when designing stormwater best management practice would be two-year, ten-year, and 100-year storm events. He said that there were accepted models that differed based on your location and how much water they conveyed. He provided an example of a 100-year event in Chanhassen, which would be 7.5 inches of stormwater in 24 hours, and how the stormwater runs over that period. He explained that the calculations are standard wastewater engineering and they utilize data from Atlas 14. He said 51 Planning Commission Minutes – February 18, 2025 5 that the stormwater system would be designed for a 10-year event and best management practices would be designed for a 100-year event. Chairman Noyes stated that he reviewed 517 pages regarding the proposal. He said there was a huge concern about traffic. He requested information about the findings of the traffic study and how it might mitigate resident concerns. Mr. Anderson answered that the study found that Bluff Creek Drive and Pioneer Trail can handle the additional traffic loads. He stated that a comment was that the southwest corner of the site has a hillside, so they would need to regrade this so people can see traffic coming down the hill. Mr. Grunig clarified that the access proposed onto Pioneer Trail would be a right-in and right-out access only which would reduce the conflicts of the possible traffic issues. He said there was adequate capacity on Pioneer Trail and Bluff Creek Boulevard to support the homes. Commissioner Schwartz asked if the additional traffic generated by the 60 homes had been looked into with regard to adding to the existing traffic from the neighborhood to the north. Mr. Grunig answered that Bluff Creek Boulevard was designed to support the growth of additional developments. Commissioner Schwartz asked if there was a way to objectively identify the discrepancy between what he said and the comments from the neighbors about the safety issues with additional traffic regarding the development. Mr. Grunig answered that he would have to discuss the information with the Engineering Department to understand the best response. Mr. Maass said that Bluff Creek Boulevard and Pioneer Trail were collector streets. He said that collector streets are designed to absorb traffic flows from neighborhoods as cities utilize the land use plan. He said that as they anticipated growth, roads needed to be built to support the growth. He said that Bluff Creek Boulevard was built to accommodate the anticipated traffic generated as land was developed in accordance with the city’s Comprehensive Plan land use designations. Commissioner Schwartz said that the neighbors to the north said that there are current safety issues regarding traffic in the neighborhood and that this development would add additional safety issues. Although Bluff Creek Boulevard is a collector road, the residents believe there are current traffic safety issues before the added development. The development could increase the issues. He asked how to resolve the discrepancies between the complaints and the information provided. Mr. Maass responded that the applicant would need to address the grading of the hill to help with the visibility to help with safety. He stated that the perception of a safety concern is not the same as a traffic study which uses accepted engineering standards to identify safety issues that require mitigation. Commissioner Soller asked if there were any changes to prevent left turns out of the neighborhood onto Pioneer Trail. Mr. Anderson answered that there was a median in the center of Pioneer Trail to help with this concern. 52 Planning Commission Minutes – February 18, 2025 6 Commissioner Soller asked if it was a single-stop sign for exiting traffic but remained a through- road for north and south traffic on Bluff Creek Boulevard. Mr. Anderson confirmed this information. Mr. Anderson noted that there was a private overhead streetlight proposed at that intersection for nighttime driving and lighting purposes. Chairman Noyes asked if the wet pond expansion would be a city pond. Mr. Seidl answered that this decision was not sorted out. He explained that when you mix public and private stormwater it becomes public. The pond expansion would benefit residents. Commissioner Rosengren asked if there was a necessity for a fence or a barrier for road noise on the east side of the development since it appeared to be close to 212. Mr. Maass said that they sent the plans for MnDOT for review, but a barrier was unnecessary. Commissioner Rosengren asked if there would be new trees planted on the east side that might help with the noise. Mr. Maass confirmed this information. Commissioner Schwartz asked how the city would implement their maintenance easement if the plans were private. Mr. Seidl answered that if the ponds were private, the city would not have an easement over them. He said that they would have a stormwater operations agreement that gave similar rights as an easement to inspect best management practices, but the city would not need to have an easement over it. Mr. Seidl said the city found that maintaining easements over a stormwater infrastructure made it complicated to figure out how they would be maintained. There is a standard template agreement that explains how the best management practices would be maintained. He stated that he spent a lot of time reviewing and making comments because he wanted to make sure that a future person in the water resources engineer role would understand what the city owns and maintains and what the private owner owns and maintains. Commissioner Schwartz asked if they anticipated a check and balance or an oversight on the maintenance of these ponds. Mr. Seidl answered that there were requirements with the permitting from the MPCA. The permitting process requires a program that checks in on private best management practices. He stated that the city is working on collecting data and building out a database. He commented that the general idea is in the future, the city would be auditing and doing inspections. He said that the inspection form that is standard with the agreement requires that the private owner completes an inspection every year and submits it to the city. Mr. Seidl said that he would link these inspections to the database and it would be clear what properties were not completing the inspections and the city would follow up. Commissioner Schwartz asked if there would be penalties. Mr. Seidl confirmed this information. Commissioner Schwartz provided an example of how his Homeowners Association has had many boards come and go, so the current board has no idea about their responsibilities for the maintenance of the stormwater pond. He stated that the developer sold homes with a water feature rather than a stormwater maintenance pond, and sold the houses for $10,000 more. He 53 Planning Commission Minutes – February 18, 2025 7 said that residents feel confused and angry when muck appears on the stormwater ponds every year. Mr. Seidl said he would be happy to discuss this situation with him and answer questions about the maintenance of the stormwater feature in his development. Commissioner Schwartz thanked Mr. Seidl for the offer. Commissioner Goff said that the street moved from a public street to a private street, so there would be responsibilities for snow removal. He asked if any other services were impacted, such as fire. Mr. Maass said that since the width of the street was reduced, there would be no street parking to ensure that there would be access for emergency service vehicles in the event of an emergency. He explained that the north corner and the eastern corner have turnarounds that the fire department reviewed. He stated that there is a twenty-foot front yard setback in the driveways to allow for parking. Commissioner Jobe asked how much public parking was available per unit. Mr. Maass answered that the city requires one guest parking stall for every four units. He stated that since there were 60 units, the City Code would require 15 parking stalls. Chairman Noyes asked if there was a plan to revisit the visitor parking stalls since it was centralized. Mr. Maass answered that the city recommended that the applicant move some of the parking to the corner so it would be more accessible to other units. Commissioner Soller clarified the zoning changes. He said that the Comprehensive Plan had guided the future of this lot for many years. He said that the Comprehensive Plan sets things in motion, but there might be flexibility in terms of what it allows. He stated that R8 was one permissible re-zoning outcome, but asked if other potential zoning outcomes were allowed within the available zones. Mr. Maass answered that the Comprehensive Plan establishes a range that densities had to fall within. He explained that the Residential Medium Zoning District requires between four and eight units an acre. He said the Comprehensive Plan identifies four zoning districts – RLM, R8, PUDR within the Residential Medium Zoning District. He said that the R8 was one of the zoning districts allowed. Commissioner Soller asked if the city was led by the interests of the land developer if it fell within the Comprehensive Plan requirements. He wanted to understand the confines of the Comprehensive Plan and submitted proposals. Mr. Maass answered that the Comprehensive Plan shows the zoning district options. Once the zoning district is selected based on which zoning districts are eligible, there are minimum standards that need to be met with the zoning district. Chairman Noyes asked if the bike path and sidewalks were being maintained in the plan. Mr. Maass answered that they were in the city’s right-of-way and being maintained. Commissioner Soller asked if the green area was zoned A2. Mr. Maass answered that the land was owned by the city and was a part of the Bluff Creek Overlay District. He stated it had an A2 zoning designation. 54 Planning Commission Minutes – February 18, 2025 8 Commissioner Soller asked if the other gray areas to the east were part of the MnDOT right-of- way. Mr. Maass confirmed that information. Commissioner Schwartz asked if the other parcels owned by MnDOT in the immediate vicinity could be sold. Mr. Maass said it was his understanding that those parcels were not intended to be sold. The other areas were not seen as developable with the interchanges and heavily wooded areas. Commissioner Soller said he wanted to understand the structure and the process behind the decision. He asked whether there were additional options or if it was a well-designed plan. Mr. Maass said that the project as proposed did not request variances, and it meets the land use parameters and zoning standards. He stated that the city staff prepared findings of fact related to the subdivision and site plan for approval. If the Planning Commission or City Council finds that there is a finding of fact that is inaccurate, they could provide concern. He commented that city staff work hard to ensure accurate findings of fact. Chairman Noyes indicated that there were sixteen letters from the public. Some of the letters were submitted before the changes to the site plan. He reviewed the themes of the letters, including tree removal, parking and traffic, potential declining traffic values, erosion, flooding, lack of a buffer, and removal of green space. He stated there would be a five-minute limit per person. He requested that they state their name and address and speak clearly in the microphone. He requested if the agreement is the same as one previously mentioned, to state the similarity rather than giving detailed information. He said if the information was new, it could be shared. Chairman Noyes opened the public hearing. Geoff Wong, 1674 Hemlock Way, voiced appreciation to the Mayor for answering questions to understand the on-site concerns. He said he understood that growth was needed, but was concerned with how it was being done. He discussed the erosion concerns and echoed agreement on the comments from the commissioner. He said that there were a lot of kids in the neighborhood, so he had safety concerns. He stated that there was a huge park to the west of the neighborhood that was utilized by the kids for recreational needs, so the collector road is frequently occupied and crossed. He stated that the traffic was a concern since Avienda was brought to light. He commented that there were concerns about emergency services being able to access the road. He asked if taxpayer money is used to improve the current infrastructure to support this type of neighborhood. He said that the infrastructure or the strain on the city would be impacted, especially if additional neighborhoods like this come up. He suggested a Comprehensive Risk Assessment Plan for the commissioners to understand the uncertainty about who was responsible for different aspects of the drainage. He said a mitigation plan should be fully understood before the site plan was approved. He asked how the 2040 Comprehensive Plan aligned with the city. He commented that Chanhassen was voted as one of the most desirable cities to live in and there was a reason for that, so it would be important to consider what was best for the neighborhood. 55 Planning Commission Minutes – February 18, 2025 9 Erin Wong, 1674 Hemlock Way, voiced appreciation for the changes to the setback in some areas by Brandl Anderson. She said she did not see changes to the setback on the east side, so some homes are still pretty tight along the property. She proposed a solution to consider single- family homes against the existing single-family homes and then keeping the rest of the property of townhomes. She said that the road would be the buffer and it would be similar to the current neighborhood. She suggested they could also consider duplexes. She said these options would help keep greenspace and the feel of the neighborhood and mitigate the issues of reduced property values. She said that two neighbors moved and had to accept offers of $20,000 to $30,000 less than if the townhomes were not going to be placed in the backyard. She reiterated the traffic concerns by adding 60 townhomes and potentially 120 more cars. She often sees near- misses and has to wait often to cross the street when she is walking her dog. She commented that the trees would take twenty to thirty years for the trees to grow to provide a buffer to the townhomes. Lindsey Button, 1655 Hemlock Way, said that her property line sits approximately 20 feet from the back patio of the 290-foot proposed two-story multi-family housing structure. She commented that the structure was very different from the existing single-family homes. She said it was different to share backyard space with one family than with six families. She thanked Brandl Anderson for listening to their concerns and putting evergreens to create a buffer. She said that there was limited space and the townhouse residents could likely reach out from their patio and touch the evergreens. She commented that trees were too close and did not align with the Comprehensive Plan, which required transitions between different land uses. She said when these natural features were absent, the land use plan allowed for buffer yards with increased setbacks with landscaping and berms to improve the separation of incompatible uses. She said that there should be an orderly setback that makes sense and provided an example of the Lake Susan Development that provided 100 feet of separation between the low-density houses and medium-density houses. She asked for the same consideration when considering the development of their property. She reiterated the concerns of Erin Wong with the traffic. She commented that the road was icy and snowy in the winter and coming down the hill was dangerous, so it was a huge risk for young drivers. She said there was poor visibility on Hemlock Drive which provided additional risks for drivers. She voiced concerns about the influx of traffic with Avienda. She appreciated the discussion of the medium-density designation for the land and reviewed what the Comprehensive Plan stated. She said it would make more sense to be R4 rather than R8 when backing up to single-family homes. She commented that the land was 11.75 acres and 2.5 acres would be road and infrastructure and 2.5 acres would not be developed. She said there would be 10 dwellings per acre which far exceeded the amount allowed by R8 development. She requested to reconsider if it made sense to put 10 houses on one acre behind low-density homes. She requested that the land be redesignated to R4 to provide continuity with the other neighborhoods, provide a sense of order, and decrease traffic concerns to keep kids safe. Kristie Habermaier, 1664 Hemlock Way, stated that she was the original owner of her house and moved in in 2011. She said that she understood the need for growth in the community, but did not believe the current Pioneer Ridge proposal did not match the best interests of the neighborhood or the city. She voiced agreement with the previously stated safety concerns. She discussed the entrance added to Bluff Creek Drive. She said the hill prevented visibility, but the 56 Planning Commission Minutes – February 18, 2025 10 trees also did. She commented that there was ice which provided concerns. She stated she was worried about the intersection with the newly licensed drivers and newly permitted drivers in the driveway. She commented that her daughter has an easier time pulling out of the driveway at nighttime since you can see headlights. She thought that the traffic would get worse, especially with the completion of Avienda. She said her house shares a backyard with Becky’s house on Mayapple. She appreciated that they measured her strip of Hemlock and Mayapple, but those were single-family house homes backing up to each other, not townhouses. She commented that the City of Chanhassen was voted as one of the best places to raise a family. She explained that her neighborhood acted as her village as she helped raise a family and was a tight-knit group. She commented that a few neighbors moved because of the development and other families were planning to do the same if the current proposal went through. She voiced devastation about the idea of the neighborhood being ripped apart. She said that a developer told her at a meeting that it could be worse and the townhouses could be three stories, but that did not make her feel better. She voiced appreciation that they listened to concerns and made some changes but expressed the need to consider other options such as what Lindsey Button mentioned. She asked that they reconsider the street that enters and exits on Bluff Creek Drive. She encouraged the Planning Commission to consider their own houses and neighborhoods and if this would be something that they would want. Tedd Homa, 1545 Hemlock Way, commented that his house did not back up to the proposed development. He shared the same concerns already mentioned by other neighbors. He also expressed concerns about safety westbound on Pioneer Trail, which was 50 miles per hour over the overpass. He said that the roads were not in good shape, and you could not be in the right- hand lane without sliding. He worried about increased accidents on Pioneer Trail which would be terrifying for new neighbors. He commented that he would be blocked from turning left on Hemlock Way. He said it would be necessary to consider the proposed traffic from the south to go to the industrial areas, especially the Avienda Group. Cathy Santini, 1625 Hemlock Way, said that she had three traffic questions and issues directed to the city. She asked as you are heading northbound on Bluff Creek Drive, if there would be a right-hand turn lane. She also asked if there would be a left-hand turn lane for southbound traffic. She thought a turn lane would be helpful for the traffic coming through the neighborhood. She discussed the iciness when coming south on Bluff Creek Drive and asked for the city to keep an eye on the intersection to see if it needed to be regraded. There has been a lot of snow and ice that gathered there in the past. She stated there were lights in four directions as you were headed eastbound on Pioneer Trail at the intersection. But if you were headed eastbound, you only get a yellow flashing arrow for turning and there is no green arrow. She suggested a green arrow to have the right-of-way would be helpful. Russell Holmes, 1635 Hemlock Way, commented that his property was in front of the water course. He agreed with the concerns discussed by his neighbors. He agreed with Cathy’s comments about adding turning lanes for traffic. He said that Bluff Creek has unregulated crosswalks and traffic circles, so increased traffic flow puts additional risks. He said Pioneer Trail had traffic lights, but Bluff Creek did not even though they were classified in similar ways. He thanked the Planning Commission for looking at the plan and their concerns regarding traffic and drainage. He stated he heard a lot about water drainage to the west. He said the watercourse 57 Planning Commission Minutes – February 18, 2025 11 was horrendous with the erosion and the debris. He voiced concerns about relying on it as a major point of drainage but figuring out the details after the plan was approved. He asked who would maintain the watercourse long term and the agreements with the city to ensure it remains an open drainage site. He appreciates that the developer listened to concerns and added trees as a buffer, but the trees would be small for many years. Mr. Holmes suggested that the northern perimeter should also have trees so that those on the edge of the property would receive the benefit of privacy from the development. He said that the two outlots to the property should become a part of city land to ensure that they remain green space in the future. Glen Shoenberg, 1665 Hemlock Way, said that Chanhassen has had a lot of well-planned growth, but he did not think that this project was well-planned. He commented that the road came out on a hill, which made it difficult to make a left turn onto the development from the north if there was ice on the road. He said that there was a crosswalk further north up the hill to the park, but not everyone utilizes the crosswalk and choose to cross at Hemlock Way. He commented that kids do not understand the risks of crossing the road. He stated that there were sixteen guest parking spaces and no street parking, which was not enough. There was no street parking on Bluff Creek Drive or Pioneer Trail, so he voiced concerns about parking on Hemlock Way and people crossing through his backyard. He voiced concerns about safety such as trespassing. He said that people choose Chanhassen for the thoughtfulness of neighborhood design and green spaces. There was a lack of green, open space in this design. He commented that Chanhassen needed to maintain green space and environmental health and that the proposed development introduces a metropolitan atmosphere. He stated that other townhomes in Chanhassen have increased buffer spaces. He said that the 2040 Chanhassen Comprehensive Plan supports low-density residential development in appropriate areas of the community in such areas that maintain the aesthetic of single-family homes and to create new neighborhoods with similar quality. He said that the plan also requires increased buffer areas for neighborhoods of different densities. He commented that the city needed to ensure the landowner abides by these requirements and urged alternate solutions for the development of the land. He believes that the property met the zoning requirements but not the land-use goals in the Comprehensive Plan. Nancy Gilmore, 1705 Hemlock Way, said that her house backs up to the development. She agreed with the statements from her neighbors. She said today as she pulled onto Bluff Creek, she almost got into a car accident. She stated that the through traffic from Pioneer Trail to Avienda was ridiculous. She said it was difficult to cross the road to the park. She stated that the buffer of small trees would not make a difference. She said that they need to consider respect for the residents who have lived there for years. Christopher Juulke, 1778 Marigold Court, agreed with the statements shared tonight by other residents. He reiterated the safety concern and said that there were no places where the cars stop between the stoplight and the roundabout further down, so cars increase their speed while driving. He asked for additional ideas to slow the traffic and provide safe-crossing for children. Jason Besler, 1704 Hemlock Way, said the development did not directly impact his property. He stated that there were a lot of unanswered questions, so he encouraged the Planning Commission to call a time-out and hold additional discussions. 58 Planning Commission Minutes – February 18, 2025 12 Glen Shoenberg, 1665 Hemlock Way, spoke again. He said that the traffic proposal said that the grading won’t meet the recommended sight lines for the proposal. Chairman Noyes closed the public hearing. Chairman Noyes said that there were a lot of comments about the traffic study and residents provided valid comments. He recognized that both of the roads were collector roads and he asked what options there were on the roads as it related to safety, such as turn lanes or roundabouts. Mr. Grunig answered that turn lanes were not a part of the project right now, and it was not recommended based on the traffic study. Chairman Noyes asked how to separate the facts from fiction as it relates to traffic and whether there were actions that the city could take to improve the situation. He asked how they were evaluated and implemented. Mr. Grunig said he would love to hear about the safety concerns specifically from residents as he is the chair of the Traffic Safety Committee and can request more enforcement. He stated that Bluff Creek Boulevard was a collector road and is designed to receive a lot of traffic. He commented that there were different ways that the city could decrease speed or improve pedestrian safety. Chairman Noyes said it would be important to review the options based on concerns. Commissioner Schwartz commented on the high usage rates of the adjacent Pioneer Pass Park and said it was an everyday issue to have difficulties crossing the street to get to the park. He asked how someone doing a traffic study could not see these issues, unless they were not accurate. Mr. Maass answered that the traffic study did not make the lived experiences untrue, but the traffic study is a science-based engineering approach to analyze the roadway capacity and design solutions. He commented that proper grading can solve the sight distance issue. The analysis did not require turn lanes, but the neighbors expressed concerns about traffic issues on Bluff Creek Boulevard. He said that these traffic issues could be brought to the city’s Traffic Safety Committee for review. He said there were additional pedestrian safety issues that could be improved by the city that the city could improve when necessary. These improvements are not connected to the development or within the boundaries of the proposed plat. Commissioner Schwartz reiterated if residents follow up with Mr. Grunig, they can be sure that there concerns about traffic on Bluff Creek Boulevard are heard. Mr. Maass answered that he took extensive notes and would take the information to the Traffic Safety Committee to discuss additional improvements. Chairman Noyes asked if potential pedestrian improvements within the road would be a parallel or a serial process to the review of this project. He asked if they could put a hold on the project until the road improvements were made. Mr. Maass answered that the two projects would be separate and were not applicable to the rezoning or the site plan. Commissioner Jobe said if the setback was set, but people were asking to reduce the size of the housing unit or the angle, the Planning Commission could only put it as a request. Mr. Maass answered that they could make it a request but not a requirement. 59 Planning Commission Minutes – February 18, 2025 13 Commissioner Schwartz clarified that changing the configuration of the development, such as switching to single-family houses, would be outside of the Planning Commission’s role. Mr. Maass confirmed this information unless there were amendments to the Comprehensive Plan or a request by the property owner for a switch in which of the eligible zoning districts was being pursued. Chairman Noyes asked if they were providing feedback about zoning. Mr. Maass said they were providing recommendations on the rezoning, preliminary plat, and site plan. Commissioner Schwartz clarified that the plan meets the criteria, so the discretion to approve or not approve is based on whether it meets the criteria. He commented that since it meets the criteria, they have no choice but to confirm. Mr. Maass confirmed this information. Commissioner Soller asked about the exit onto Bluff Creek Drive and if it was required based on the flow of traffic and how people should enter and exit the new neighborhood, or if it was based on how the developers wanted to plan the neighborhood to meet market demand. He asked if there was an alternative to consider no exit onto Bluff Creek Drive since there were concerns about traffic on Bluff Creek Drive. Mr. Maass answered that access to Bluff Creek and Pioneer Trail was a recommendation of city staff. There was a limitation for cul-de-sacs of 750 feet for purposed of public safety. Anything in excess of 750 feet would require a variance and it was unclear if city staff would support such a request. Commissioner Soller clarified that the exits and entrances were for public safety. Mr. Maass answered that the recommendations for exits and entrances were a right-in and right-out on Pioneer Trail and access to Bluff Creek Boulevard. Commissioner Jobe asked if there was a 100-year flood and if areas were public, the city would service it, but if it was private, the Homeowner’s Association would be responsible. He asked about the triangle point and whether it could be made into public land for a playground or a nature preserve. Mr. Maass responded that the city would own a portion of the land for preservation excluding the pond and the best management practice area. Mr. Seidl voiced appreciation for the stance expressed for the plans to be fully figured out with no questions. He said the stormwater design was complicated and there were a lot of moving parts. He looks through developments through a specific lens to determine whether the plans are far along enough so that he can address reasonable concerns. He said during a preliminary plat review; he is conditioning things that need to be done before a final plat review. The designation of the water feature depends on the final design and if it would be considered private or public. He would not let things move forward from a stormwater perspective unless there were engineering solutions for any possible issues. Commissioner Schwartz asked if a Homeowners Association would be required to maintain a vegetative buffer around the ponds. Mr. Seidl answered that the City Code did not require a buffer around stormwater management features. He said that the wet ponds would not require a 60 Planning Commission Minutes – February 18, 2025 14 native buffer, but there were rules and regulations on watercourses that the applicant would need to sort through. Commissioner Soller said that an unanswered question was about the language brought up when planning developments in the Comprehensive Plan, especially with the transition from one zone to another zone. He said that the plan felt slightly in contradiction to the language of the Comprehensive Plan about transitions from one zone to the next. Mr. Maass said that the Pioneer Pass neighborhood was zoned residential low-medium or RLM. He stated that the Comprehensive Plan looked to segmentally organize land use and that medium density residential adjacent to low density residential is an appropriate land use adjacency. He said that an example of an incompatible adjacent land use designation would be heavy industrial. He said that the modified proposal was aligned with the distances of the homes in the area, but recognized the differences between spacing with townhomes and single-family homes. He commented that the buffering area was appropriate and based on city code. Commissioner Jobe asked about privacy and separation. Mr. Maass answered that both evergreen and decisions trees were proposed for buffering and would be six-foot at installation and should grow one to two feet per year. He commented a six-foot tree was less susceptible to various issues when transplanted than larger trees. Commissioner Rosengren said he reviewed the Carver County Community Development Agency’s Housing Marke Study which was recently reviewed by the City Council. He said that the report stated that Chanhassen has a nine-month supply of land to build new houses. He said that the median cost to build a new house in Chanhassen was $800,000 and that 90 percent of the people who work in Chanhassen do not live in Chanhassen. He asked where houses would fit in Chanhassen to meet Carver County expectations. He stated that the concerns were valid and needed to be heard by the city staff, but they would need to consider how to provide different types of housing options for individuals who will move to Chanhassen in the future. He stated it was less of a concern about the zoning and whether it fit into the Comprehensive Plan, but there was a need to adapt and grow as a community while also properly addressing resident concerns. Commissioner Soller stated he questioned whether the City Code made appropriate requirements and whether the design was considered when two different zones were next to each other. He asked if the City Code considered transitions between different districts. Mr. Maass answered that the city had buffer yard requirements and design guidelines for multi-family housing. Commissioner Soller asked if the buffers and setbacks required in an R8 do not change based on the zone it is next to. Mr. Maass indicated that city code outlines the buffering requirements based on adjacent land use. Commissioner Soller said maybe the idea was unheard of in City Planning. Mr. Maass said that the downtown zoning district required a high-density residential adjacent to detached single- family homes, the rear yard setback must match the setback for single-family homes even though it is zoned for downtown designation. He explained that the downtown designation and detached single-family designation were opposite ends of the zoning ordinance in terms of density. He stated that the city could add one between R8 and RLM, but it is not in the City Code today so it 61 Planning Commission Minutes – February 18, 2025 15 could not consider that as a variable applicable to the project. He stated that R8 and RLM zoning districts were similar to each other, so it might not be appropriate to mandate the same rear yard setback. He stated that they were not far off from meeting the comparison. Commissioner Schwartz said that Chanhassen has developed the Comprehensive Plan and Zoning Ordinance appropriately which could be built on in the future. Chairman Noyes said he was not sold on the traffic study. He had trust in the city and that they would investigate issues and consider resolutions. He understood that people had concerns about erosion. He said that he was confident between Mr. Seidl’s team, the developer, and the DNR, the concerns with erosion and water would be addressed. He stated that the builder proposed an adequate buffer. He said that the buffer was not the issue, but that residents did not want townhomes in the area. He stated that the decrease of property values was not because they were townhomes, but because of the loss of green space in the backyard. He commented that the green space would go away no matter how the land was developed. He said that there needed to be further discussions about traffic and it would need to be a parallel process. They would not stop the project because of the traffic. He wanted the City Council to know that there were concerns with the set-up of the roads and there were some solutions that could mitigate the traffic and safety concerns expressed. He said that collector roads were designed to have a lot of traffic on them, but high-volume streets could still be made safer and fit the needs of residents. Commissioner Schwartz asked if the property values go down because the green space was being developed and if the property value differences would be offset since the townhomes would be fairly expensive. Chairman Noyes answered that he was not sure, but it was a good question. Commissioner Soller said that the City Council would need to review the concerns since they have a wider purview. He encouraged them not to stigmatize individuals moving into the townhomes. People tend to treat the neighborhood as their own and treat it respectfully. Chairman Noyes commented that the residents in the townhomes would have common goals of safety for their families. Commissioner Schwartz asked if they wanted the City Council to see their concerns and if they should change the motion or provide comments. Mr. Maass responded that he took copious notes from the meeting tonight and there would be no need to amend the motion. He said that the comments from the public meeting and the meeting minutes would be provided to the City Council. The concerns had been noted and would be addressed at the City Council. Chairman Noyes said the Planning Commission’s job is to make sure the proposals met the land use and zoning designations. The Planning Commission was a recommending body based on those factors. He wanted residents to understand that the commission could not vote no to a project just because of other merits. Commissioner Jobe moved, Commissioner Schwartz seconded that the Chanhassen Planning Commission recommends that the City Council approve the requested rezoning of the property to R-8 Mixed Medium Density Residential District and recommending 62 Planning Commission Minutes – February 18, 2025 16 preliminary plat and site plan approval for a 60-unit townhome development subject to the conditions included in the staff report dated February 12, 2025. The motion carried with a vote of 5 to 1 (Noyes voted Nay) GENERAL BUSINESS: APPROVAL OF MINUTES: 1. APPROVAL OF PLANNING COMMISSION MINUTES DATED JANUARY 21, 2025 Commissioner Goff moved, Commissioner Jobe seconded to approve the Chanhassen Planning Commission summary minutes dated January 21, 2025, as presented. All voted in favor, and the motion carried unanimously with a vote of 6 to 0. COMMISSION PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: Eric Maass, Community Development Director, updated the Commissioners, noting the City Council interviewed architecture firms for the Chanhassen Bluffs Community Center and would make the decision tomorrow. They would then notify the selected firm to move forward. Chairman Noyes asked if anything changed on Avienda. Mr. Maass responded that they were identifying the acreage that the city would buy and platting it out to leave useable outlots on either side for a future hotel. He said he had no other pending applications within Avienda to share at that time. Commissioner Schwartz asked when demolition of the hotel downtown would commence. Mr. Maass answered that the site owners received approval from the Watershed District with conditions. They are working on those conditions for final approval from the Watershed District until they move forward. There were a few things that needed to be done before taking down the building, but the building would be demolished into itself and then debris cleared. He stated that the cinema demolition would take a month and then they would move forward to the hotel. Commissioner Jobe asked if there are any changes planned for the transit facility. Mr. Maass said he was not aware of any changes to the transit facility. Commissioner Soller asked if there was a specific date for the removal of the cinema so residents could pay final respects. Mr. Maass answered they made the public aware of the project via communication channels several times, but they do not have a specific date, but it is likely soon. Commissioner Schwartz suggested sharing the demolition date with the local media and the museum to capture the last hurrah of the mural and structures. Mr. Maass responded that the Historical Society already removed items from the hotel and High Timber Lounge. 63 Planning Commission Minutes – February 18, 2025 17 Commissioner Schwartz suggested that the Paisley Park museum could do photography for historical purposes of the mural. Chairman Noyes asked if there were any agenda items for the next meeting on March 4. Mr. Maass responded that the Comprehensive Plan allows for density bonuses for the development of affordable housing. The attorney said that there needs to be specific parameters in the code for this to be utilized. The City Council would discuss this in their work session and then the Planning Commission would review the rough draft and provide feedback. Commissioner Soller asked about the current state of the cannabis ordinance. Mr. Maass said that it was on the City Council agenda for Monday evening on February 24. The City Council was discussing buffering of cannabis, alcohol, and tobacco sales from residential treatment facilities and schools. The City Attorney recommended having a baseline ordinance in place. Commissioner Schwartz asked about the Civic Campus construction. Mr. Maass responded that city staff were on the second floor of the new building for a tour, and it was moving along well. CORRESPONDENCE DISCUSSION: None. OPEN DISCUSSION: None. ADJOURNMENT: Commissioner Schwartz moved, Commissioner Soller seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 8:30 p.m. Submitted by Eric Maass Community Development Director 64 From: Laurie Ambrose Sent: Monday, January 27, 2025 9:11 PM To: McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov> Cc: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov> Subject: Concerns about Pioneer Ridge Development Dear Jerry, Haley, Mark, and Josh, I hope this letter flnds you well. I am writing to express my concerns about the proposed construction of Pioneer Ridge in Chanhassen. While I appreciate the city’s dedication to providing diverse housing options, I believe that this development confiicts with Chanhassen’s vision and poses signiflcant challenges to the community, environment, and overall character of the area. The City of Chanhassen’s Comprehensive Plan sets a clear vision for maintaining low- density residential developments in appropriate areas. It emphasizes preserving the aesthetic of existing single-family homes and creating new neighborhoods of similar character and quality. Squeezing these townhouses in right next to existing single family housing neighborhood would contradict this vision and introducing medium-density housing that is incompatible with the surrounding area disrupts the community’s established identity. As I understand it, the city also highlights the importance of creating transition zones between land uses, “using natural features or buffer zones with increased setbacks, landscaping, and berming.” No such transition is planned for this project, further highlighting its inconsistency with the city’s stated goals. I can’t imagine the view the people who back up to this area would have and the detriment it would bring to the value of the homes in the Pioneer Pass neighborhood. It is hard to understand why the city would approve a re-zoning request that would immediately decrease the value and enjoyment of the homes of several Chanhassen residents who have been homeowners in the community for over a decade. One of the most troubling aspects of the proposed development is its environmental impact. The site in question currently serves as a sanctuary for wildlife, including deer, pheasants, foxes, turkeys, and coyotes. This area is a vital corridor for wildlife, with animals frequently seen crossing the land in the mornings and evenings. Destroying this habitat would not only displace these species but also erode the natural beauty that Chanhassen 65 has committed to preserving. The Comprehensive Plan explicitly states that housing developments should respect the natural environment and strive to preserve wooded areas, existing vegetation, and wildlife habitats. Proceeding with this project would directly violate those principles. Especially when you take into consideration that Avienda and the newly approved community center have/will displace wildlife from a large space on the immediate other side of this area. Traffic concerns also cannot be overlooked. New developments should avoid funneling high traffic volumes through residential neighborhoods. The addition of an R-8 medium- density development alongside Avienda and a new community center will undoubtedly increase traffic through the existing neighborhood and next to Pioneer Pass Park, posing safety risks to the many children who enjoy this area. As a resident of Pioneer Pass, it is already mind-blowing to see how hard it is to safely cross the road from the park to Mayapple Pass as drivers consistently pay no attention to pedestrians and drive well above the speed limit. I know we both have goals to maintain the community’s character and preserve its natural assets. Allowing this project to proceed would set a troubling precedent that undermines the very principles guiding Chanhassen’s growth and development. In light of these concerns, I urge you to reconsider approving this development or the re- zoning of this land. It is essential to prioritize projects that align with the city’s long-term vision and respect the environment, wildlife, and character of existing neighborhoods. I trust that the City of Chanhassen will honor the commitments outlined in its Comprehensive Plan and seek alternative locations or solutions that better serve the community as a whole. Thank you for your attention to this matter. I appreciate all you do as a representative of the members of our community! Sincerely, Laurie Ambrose - 1515 Hemlock Way, Chanhassen Laurie Ambrose 66 From: Nathan Button < Sent: Friday, January 24, 2025 4:19 PM To: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; lisa@lisaforcarvercounty.com <lisa@lisaforcarvercounty.com> Subject: Pioneer Pass Chanhassen City Council – I live in Pioneer Pass neighborhood near the proposed new development, and would like to express my deep concerns about this project as it’s currently laid out. Currently, the back of our house overlooks a beautiful, wooded area, which would be eliminated by this project. Although I hate to lose my view, this is not my biggest concern. Moving into this house, we understood that the land behind us could one day be developed, and I work for Caterpillar, so I understand the need for development and progress. However, when we moved here (about 1.5 years ago), we chose Chanhassen after hearing so many great things about the town and seeing how well the town has been planned and the care that’s been taken to maintain the feel and atmosphere. We’re originally from Iowa, but have lived in many places around the world in the past 20 years, and one thing we really appreciate about the Midwest is the intention that goes into city planning. For instance, in many parts of the South, zoning appropriately isn’t the priority that it is in the Midwest, and the look and feel of many towns there suffer as a result. Moving here and exploring Chanhassen, it was apparent that this is not the case here. Although there are medium and even higher density areas in town (which is important), there are appropriate transitions between them which helps the town feel organized and maintains the value of the properties. In fact, in our own area of town, we have medium density housing across the park from us, but due to the park and the road the transition is reasonable and maintains an organized feel to the area. That leads into one of the serious concerns we have about this new planned proposal. Without any reasonable transition between them, this project would build medium density housing within a very short space from our house (nearest building will be 25 feet from our property line). This will lead to exactly the kind of disorganized feel that I 67 described in other parts of the country and will certainly have a detrimental impact on our property values. I understand and believe that part of your job as the city council is to help grow this community, including a variety of housing types, but I also believe it’s a part of your responsibility to protect the property of the current residents. I don’t object to building on this land, but I do think it should be consistent with the current zoning since there is no natural transition between them (like a road, park, or some distance with forest). Secondly, the proposed project includes the construction of a new road that will fiow onto Bluff Creek Drive between Hemlock and Pioneer Trail. The position of this road is on a hill at a curve not far from a busy intersection. A quick drive up Bluff Creek would make it apparent that this is an unsafe place for a new intersection. Additionally, the number of proposed homes in this development will add signiflcant traffic to an already busy residential road with a lot of children in the neighborhood. Again, I’m not opposed to developing this land (though I’d love to see it stay undeveloped), but I would request that this land be zoned to something consistent with the adjacent zoning. Obviously, this will beneflt your constituents in my neighborhood, but I believe it beneflts the town as a whole. It maintains the sense of order and planning that currently exists and will help give confldence to other current and future residents that the city works to protect the community that they are investing in. Regards, Nate Button 68 From: Lindsey Button Sent: Tuesday, January 21, 2025 6:53 AM To: lisa@lisaforcarvercounty.com <lisa@lisaforcarvercounty.com>; Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov> Subject: Pioneer Ridge Proposed Development Dear Elise, Jerry, Haley, Mark, Josh and Eric, My name is Lindsey Button. I am a resident of Chanhassen and I live at 1655 Hemlock Way in the Pioneer Pass neighborhood. I am writing to you today to seek your help regarding a proposed development project that will occur within 20 feet of my backyard as well as many of my neighbors on our street. Our family moved to Chanhassen from out of state. We looked at many different towns in the area and settled on Chanhassen due to its’ national recognition as a great place to live. We have school aged children who have beneflted greatly from the excellent schools in Chanhassen. We appreciate many things about Chanhassen whether it be the small town feel, the vast network of parks and trails, the focus on preserving natural habitat, and we resonate with Chanhassen’s vision to be a community for life, a place we can call home and enjoy living in. When we heard about the development plans of Brandl Anderson to build Pioneer Ridge, a medium density development consisting of 60 homes on 11 acres of land, we were very concerned. This proposal is concerning for many reasons, which I will identify below. The City of Chanhassen’s comprehensive plan lays out in, great detail, the vision going forward for the city. It states, “Chanhassen desires to support low density residential developments in appropriate areas of the community in such a manner as to maintain the aesthetic of the existing single family homes and to create new neighborhoods of similar character and quality. The proposed plan of Pioneer Ridge is an R-8 medium density housing plan with a proposed 60 homes in multi-dwelling structures. The site map and initial layout plans indicate that there would only be a distance of 20 feet in some areas from current residents property line and the physical structure of the buildings. This does not meet the City of Chanhassen’s 69 stated vision of “maintaining aesthetics of the existing single family homes” nor “create new neighborhoods of similar character and quality.” The City of Chanhassen’s comprehensive plan also states that, “Transitions should be created between different land uses. The more incompatible the land uses, the more important the transition zones. Natural features should be used to create transitions between incompatible uses. When these natural features are absent the Land Use Plan supports the creation of buffer yards with increased set backs containing landscaping and berming to improve the separation of incompatible uses. The Pioneer Ridge proposal does not have a transition zone between the two vastly different zoned neighborhoods, nor is there a natural feature, berm, or landscaping indicated on the current plans. The city has made it clear that there must be extra space between the buildings or another natural feature to maintain the aesthetic of the already existing single family homes. The ordinance states 20 feet set back but given the fact that these are two completely different Zones-R-8 vs R-4, it would beneflt both neighborhoods to have a larger transition space with landscaping to create privacy for both neighborhoods. Chanhassen’s comprehensive plan also states that development should be planned to avoid running high traffic volumes through residential neighborhoods. Bluff Creek Drive runs along the west side of Pioneer Pass (my neighborhood), a park, and many more houses before it reaches Audubon Rd. With an addition of 60 new homes, this would drastically increase the amount of traffic on Bluff Creek. The access road to the neighborhood is also concerning as it would intersect with Bluff Creek, an already busy road with many blind corners. This particular access road would come out on a hill, where visibility of oncoming cars would make it difficult to safely turn in and out of the development. With the park across the street, children from the neighborhood frequently cross at the cross walks to get to the park. With signiflcantly increased traffic, there would be increased risk to children and families. My flnal concern is environmental. I have always appreciated how Chanhassen has worked hard to create green space, preserve trees and habitats and maintained clean lakes and creeks. The city’s comprehensive plan states, “Housing development will respect the natural environment of the community while striving to accommodate needs of variety of housing types.” “Chanhassen is committed to increasing the overall tree cover of Chanhassen.” “Chanhassen will preserve wooded areas and natural habitat, existing vegetation, and plant communities wherever possible.” 70 Chanhassen’s commitment to preserving our green spaces and natural habitat does not seem in line with what the developershave planned. They plan to eliminate hundreds of trees of many varieties. They will also destroy the natural habitat for an enormous amount of wildlife that reside in this land, turkeys, foxes, owls, deer, just to name a few that I have seen. Whenever vegetation is destroyed, there is always an environmental problem of soil erosion and sedimentation which the city has stated they will work to minimize throughout Chanhassen. The land is on a hill and all of the erosion will fiow downstream to the creeks and lakes adjacent to the proposed development which will be harmful to both the environment as well as wildlife. I understand this is a lot, but our concerns are also many. Please understand we are not opposed to the city’s vision for development and providing homes of various price points and types for the many types of people who choose Chanhassen as their home. We have two main goals. 1)Approve the proposed development land for an R-4 Low Density Zoning (not R-8) which allows (according to City of Chanhassen Land Use) 1.2-4 units per acre. This would create more space to make a suitable transition spacebetween neighborhoods that would maintain the aesthetic of the current neighborhood, while also allowing opportunities for development of smaller multi family dwellings, and which would lessen the environmental and traffic impact. 2)We invite you to come see the proposed land and see flrsthand how the houses, neighborhood, and environment will be affected by the proposed R-8 development. We would warmly invite you at a time that is convenient for you to visit our neighborhood. I know many of us would really appreciate meeting you and showing you why we love Pioneer Pass and Chanhassen. I can be reached by my email: r or cell: ) to arrange a meeting. I thank you kindly for your time and appreciate your service to our city. I look forward to meeting with you at your convenience. Best Regards, Lindsey Button 71 From: segroskreutz Sent: Tuesday, January 21, 2025 5:13 PM To: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; lisa@LisaforCarverCounty.com <lisa@LisaforCarverCounty.com> Subject: Pioneer Ridge Proposal I'm writing to express my concern about the proposed Pioneer Ridge development. You are seriously and negatively impacting the values of all homes in this neighborhood by adding rows of townhomes only 25 ft off the existing property lines. This is a family neighborhood where children run free. Property lines are blurred; especially in the backyard area. By adding this much new housing, safety will be a huge factor. There will be extra vehicles on the road and increased cars parked on the streets. Speaking of safety, there is already a blind curve on Bluff Creek. It is near an area where children cross the street to access the park. I fear that by adding more cars, especially with the Avienda development down the road, this will only get worse. And adding a driveway to access the new neighborhood off of Bluff Creek will only increase an already icy intersection. This is also a neighborhood full of wildlife. The location of the new housing will seriously alter the natural landscape. I understand that houses will be built no matter what the neighborhood thinks, but we hope you at least reconsider the placement and size of this development. Sincerely, Sarah Groskreutz 1615 Hemlock Way 72 From: Kristi Habermaier Sent: Monday, January 20, 2025 3:01 PM To: Ryan, Elise <eryan@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Maass, Eric <emaass@chanhassenmn.gov> Subject: Pioneer Ridge Development Hello, My name is Kristi Habermaier. I have been a resident of Pioneer Pass in Chanhassen since 2011. I am writing in regards to the Pioneer Ridge development proposal. I was not able to make the info session last week at the Rec Center due to my work schedule. My husband attended as well as many of my neighbors. After talking with my husband and neighbors, I have some concerns about the proposal. I understand the land has been sold to a developer and it's zoned for residential. However, I do not believe this proposal is in our neighborhood's best interest (or the city's for that matter). My main concern is safety. I have major concerns about adding an entry/exit point to the new development onto Bluff Creek Drive between Pioneer Trail and Hemlock Way. Bluff Creek Drive has seen way more traffic over the past few years than it used to, and it'll only increase once the Avienda construction area is complete. It can be quite difficult to take a left or right onto Bluff Creek from Hemlock as it is now. Many cars drive way too fast past the park and up the hill as well. Visibility is reduced due to the hill and also the trees planted along Bluff Creek. This intersection already scares me. I have a new teen driver and I worry about her being able to safely turn onto Bluff Creek. This is especially tough M- F in the morning hours and later afternoon/evening when kids and parents are commuting to/from school and work. There are also several bus stops on Bluff Creek. The hill heading up Bluff Creek also can get quite icy in the winter. I worry about cars trying to pull into/out of the new development in the winter. My house doesn't back up against the new development. I am on the opposite side of the street. I feel for my neighbors who will have a house that backs up to the townhouses. I don't understand why we need to pack in so many townhouses in such a small area other than to just make money. My neighbor was told by one of the developers, "It could be worse." Yes, it could be worse. I am happy three story townhouses aren't being built, but that doesn't make me feel better. Are there any other single family home developments in 73 Chanhassen where single families (ranging from 500-700k) have townhouses that close in their backyard? It's not fair, and it's dropping home values. The plans I saw have minimal trees between the flrst row of townhouses and most of the Hemlock houses. Why can't we build less townhomes and give our residents on Hemlock the privacy they deserve? The city of Chanhassen has been celebrated as one of the best places to raise a family. I absolutely love living in Chanhassen, but every time I think about this new development it saddens me. It takes a village to raise a family, and my neighborhood in Pioneer Pass is my village. My neighbors are my family, especially the strip of Hemlock being affected. They've helped raise my kids (and continue to do so). We are a tight-knit group. One family, pillars of the neighborhood and original owners, have already sold their house and moved in November due to this new development. I know several more families planning to do the same thing if this proposal goes through. It's devastating and overwhelming to think about my neighborhood (my family) being ripped apart. The message I got from my neighbors who attended last week's information session was that the city "doesn't care." Again, I recognize this land has been sold and will be developed. I ask that you don't accept this current proposal. There needs to be less townhouses with more space between the houses that back up to the townhouses. The entry/exit points into the townhouse area need to be relooked at for safety. Adding a street that enters/exits onto Bluff Creek is not safe. Concerned homeowner, Kristi Habermaier 1664 Hemlock Way Original owner since 2011 74 From: Aaron Pierce Sent: Monday, December 16, 2024 8:17 AM To: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; lisa@lisaforcarvercounty.com <lisa@LisaforCarverCounty.com> Subject: Concerns regarding Pioneer Ridge development Dear All, I hope you are having a great week. My name is Aaron Pierce and my family and I live on 1695 Hemlock Way. I am writing to express my concerns regarding the Pioneer Ridge Development proposal in Chanhassen, MN. While I understand that development is essential for the growth of our city, I have several concerns about this speciflc proposal: Safety: •The plan to build 60 townhomes in a small area adjacent to existing single-family homes raises signiflcant safety concerns. •Increased traffic: The hill on Bluff Creek between Pioneer Trail and Hemlock Way is already busy and has a blind curve. Adding another intersection to this tight area (that also gets very icy in the winter) would be a huge hazard. •With the new Avienda development traffic also using Bluff Creek as an exit/entrance, there needs to be a much more thorough traffic study done. •Adding potentially 120 additional cars daily will signiflcantly increase the risk of accidents, both vehicular and pedestrian as there is a park across Bluff Creek from the Pioneer Pass neighborhood that sees many children and adults crossing daily. Parking: •There are already parking issues in the townhomes adjacent to Pioneer Pass, with insufficient parking spaces leading to many cars being parked on the street. •There is a potential for townhome residents and guests to park on Hemlock Way and walk through yards to access their homes. Land Erosion and Flooding: 75 •This is already a problem in Pioneer Pass, with homes along the ridge experiencing erosion. •Water runoff from the new townhomes could exacerbate fiooding issues for existing single-family homes. Impact on Existing Home Values: •The proximity of townhome structures to existing single-family homes could negatively impact property values. •The current proposal of 3 story townhomes backing directly up to single family homes has signiflcant implications for property values. •The removal of trees that currently serve as a buffer between the townhomes and existing homes would further diminish the neighborhood's aesthetic appeal. I recognize that the land has been sold and will be developed, which is beneflcial for Chanhassen's growth. However, it is crucial to consider the impact on existing residents and maintain the character of our neighborhood. I propose that the development be modifled to include single-family homes or detached villas instead of rows of townhomes. This change would better align with the beauty and feel of our existing neighborhood. We would like to arrange a meeting with the developer, city council, city planner, and residents of Pioneer Pass neighborhood to discuss these concerns and explore possible alternatives. It would be helpful for the city representatives to see the site in person to really explain and demonstrate our concerns. I look forward to hearing from you. Sincerly, Aaron Pierce 76 From: Emily Newman Sent: Monday, December 9, 2024 10:05 PM To: lisa@lisaforcarvercounty.com <lisa@lisaforcarvercounty.com>; Schubert, Haley <hschubert@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; Maass, Eric <emaass@chanhassenmn.gov> Subject: Concerns Regarding Pioneer Ridge Development Proposal Dear City/County Officials, I hope you’re having a great Friday! My name is Emily Newman, and I live on Hemlock Way. I’m writing to share my concerns about the proposed Pioneer Ridge Development. While I understand the importance of growth, I have several issues with this plan: Safety Concerns: • Traffic & Accessibility: Adding 60 townhomes near existing single-family homes could increase traffic and create safety risks. The hill on Bluff Creek between Pioneer Trail and Hemlock Way is already busy and has a blind curve. Adding another intersection in this area, especially one that’s icy in winter, could be dangerous. • Increased Traffic: With the nearby Avienda development also adding traffic to Bluff Creek, the area could see up to 120 more cars daily. This could increase the risk of accidents, especially with a park across Bluff Creek where children and pedestrians cross regularly. • Traffic Study: I recommend a more thorough traffic study to assess the safety impacts. Removing the Bluff Creek entrance from the development could help alleviate some of these issues. Parking Issues: • There is already a parking shortage in the townhomes near Pioneer Pass, and many cars are parked on the street. If more people park on Hemlock Way and walk through yards to access their homes, it could disrupt the neighborhood. Environmental Concerns: 77 • Erosion & Flooding: Erosion is already an issue for homes along the ridge in Pioneer Pass. Runoff from the new townhomes could worsen fiooding problems for nearby homes. • Tree Removal: The removal of trees that currently serve as a buffer between the proposed development and existing homes could increase erosion and affect the neighborhood’s visual appeal. Impact on Property Values: • The proposed three-story townhomes backing directly onto single-family homes could lower property values and change the neighborhood’s character. • Losing trees and green space would further detract from the beauty of the area and likely harm property values. Proposed Solution: While I understand the need for development, I believe a better solution would be to replace the townhomes with single-family homes or detached villas. This would better match the character of the neighborhood. Request for a Meeting: I would appreciate the opportunity to meet with the developer, city council members, city planners, and other concerned residents to discuss these issues further. A site visit by city representatives would be helpful to better understand and address these concerns. Thank you for your time. I look forward to hearing from you and working together to flnd a solution that beneflts everyone. Sincerely, Emily Newman 78 From: Heather Wendt Sent: Sunday, December 8, 2024 10:00 AM To: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; lisa@lisaforcarvercounty.com <lisa@lisaforcarvercounty.com> Subject: Pioneer Ridge Development Concerns Dear All, My name is Heather Wendt, and I live on Marigold Court in Chanhassen. I am writing to express my concerns regarding the Pioneer Ridge Development proposal. While I understand that development is essential for the growth of our city, I have several concerns about this speciflc proposal: Safety: • The plan to build 60 townhomes in a small area adjacent to existing single-family homes raises signiflcant safety concerns. • Increased traffic: The hill on Bluff Creek between Pioneer Trail and Hemlock Way is already busy and has a blind curve. Adding another intersection to this tight area (that also gets very icy in the winter) would be a huge hazard. • With the new Avienda development traffic also using Bluff Creek as an exit/entrance, there needs to be a much more thorough traffic study done. • Adding potentially 120 additional cars daily will signiflcantly increase the risk of accidents, both vehicular and pedestrian as there is a park across Bluff Creek from the Pioneer Pass neighborhood that sees many children and adults crossing daily. Parking: • There are already parking issues in the townhomes adjacent to Pioneer Pass, with insufficient parking spaces leading to many cars being parked on the street. • There is a potential for townhome residents and guests to park on Hemlock Way and walk through yards to access their homes. Land Erosion and Flooding: 79 • This is already a problem in Pioneer Pass, with homes along the ridge experiencing erosion. • Water runoff from the new townhomes could exacerbate fiooding issues for existing single-family homes. Impact on Existing Home Values: • The proximity of townhome structures to existing single-family homes could negatively impact property values. • The current proposal of 3 story townhomes backing directly up to single family homes has signiflcant implications for property values. • The removal of trees that currently serve as a buffer between the townhomes and existing homes would further diminish the neighborhood's aesthetic appeal. I recognize that the land has been sold and will be developed, which is beneflcial for Chanhassen's growth. However, it is crucial to consider the impact on existing residents and maintain the character of our neighborhood. I propose that the development be modifled to include single-family homes or detached villas instead of rows of townhomes. This change would better align with the beauty and feel of our existing neighborhood. We would like to arrange a meeting with the developer, city council, city planner, and residents of Pioneer Pass neighborhood to discuss these concerns and explore possible alternatives. It would be helpful for the city representatives to see the site in person to really explain and demonstrate our concerns. Regards, Heather Wendt 80 From: Kristyn Vickman Sent: Friday, December 6, 2024 11:38:59 AM To: Ryan, Elise <eryan@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Schubert, Haley <hschubert@chanhassenmn.gov>; lisa@lisaforcarvercounty.com <lisa@lisaforcarvercounty.com> Subject: Pioneer Ridge Development Hello, My name is Kristyn Vickman, and I live on Hemlock Way in Chanhassen. I am writing to express my concerns regarding the Pioneer Ridge Development proposal in Chanhassen (adjacent to my neighborhood). While I understand that development is essential for the growth of our city, I have several concerns about this speciflc proposal: Safety: • The plan to build 60 townhomes in a small area adjacent to existing single-family homes raises signiflcant safety concerns. • Increased traffic: The hill on Bluff Creek between Pioneer Trail and Hemlock Way is already busy and has a blind curve. Adding another intersection to this tight area (that also gets very icy in the winter) would be a huge hazard. • With the new Avienda development traffic also using Bluff Creek as an exit/entrance, there needs to be a much more thorough traffic study done. • Adding potentially 120 additional cars daily will signiflcantly increase the risk of accidents, both vehicular and pedestrian as there is a park across Bluff Creek from the Pioneer Pass neighborhood that sees many children and adults crossing daily. Impact on Existing Home Values: • The proximity of townhome structures to existing single-family homes could negatively impact property values. • The current proposal of 3 story townhomes backing directly up to single family 81 homes has signiflcant implications for property values. • The removal of trees that currently serve as a buffer between the townhomes and existing homes would further diminish the neighborhood's aesthetic appeal. • The proposed set-backs for the townhomes to the single family homes are far too short. The existing homes deserve to have a larger buffer in addition to landscaping between the developments. Land Erosion and Flooding: • This is already a problem in Pioneer Pass, with homes along the ridge experiencing erosion. • Water runoff from the new townhomes could exacerbate fiooding issues for existing single-family homes. I recognize that the land has been sold and will be developed, which is beneflcial for Chanhassen's growth. However, it is crucial to consider the impact on existing residents and maintain the character of our neighborhood. We would like to arrange a meeting with the developer, city council, city planner, and residents of Pioneer Pass neighborhood to discuss these concerns and explore possible alternatives. It would be helpful for the city representatives to see the site in person to really explain and demonstrate our concerns. I look forward to hearing from you. Sincerely, Kristyn Vickman Realtor® I Edina Realty 612.227.0009 82 From: Katie Newman Sent: Friday, December 6, 2024 10:31 AM To: lisa@LisaforCarverCounty.com <lisa@LisaforCarverCounty.com>; Schubert, Haley <hschubert@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; Maass, Eric <emaass@chanhassenmn.gov> Subject: Concerns Regarding Pioneer Ridge Development Proposal Dear City & County Officials, Happy Friday! My name is Katie Newman, and I am a resident of Hemlock Way. My family and I moved here from Eden Prairie in 2022 and have fallen in love with the Chanhassen community. I am reaching out today to share my concerns about the proposed Pioneer Ridge Development in Chanhassen. While I understand that growth and development are important for our city’s progress, I have several speciflc concerns regarding this proposal: Safety Concerns: • Traffic and Accessibility: The plan to add 60 townhomes near existing single-family homes raises signiflcant safety issues. The hill on Bluff Creek, between Pioneer Trail and Hemlock Way, already experiences heavy traffic and has a blind curve. Introducing another intersection in this area—especially one that tends to get icy in the winter—could create a dangerous situation. • Increased Traffic Volume: The nearby Avienda development is expected to increase traffic on Bluff Creek, which already serves as a primary route for local residents. With up to 120 additional cars daily, the risk of accidents, both vehicular and pedestrian, could increase, particularly with a park across Bluff Creek that is frequented by children and pedestrians. • Traffic Study: Given the anticipated increase in traffic, I believe a more thorough traffic study should be conducted to ensure safety for all. I see many of these 83 issues resolving with the elimination of the Bluff Creek entrance to the planned development. Parking Issues: • Current Parking Shortage: The townhomes adjacent to Pioneer Pass are already experiencing parking challenges, with many vehicles being parked on the street due to a lack of available spaces. • Impact on Hemlock Way: There is concern that future residents and guests may park on Hemlock Way and walk through yards to access their homes, further disrupting the neighborhood. Environmental Concerns: • Land Erosion and Flooding: Erosion is already an issue in Pioneer Pass, particularly for homes along the ridge. The water runoff from new townhomes could worsen fiooding problems for existing homes in the area. • Environmental Impact: The removal of trees that currently act as a buffer between the proposed development and existing homes may exacerbate both erosion and visual disruption. Impact on Property Values: • Proximity of Townhomes: The proposed three-story townhomes backing directly onto single-family homes could negatively affect property values. The development’s height and density may also alter the neighborhood’s aesthetic appeal and overall character. • Loss of Green Space: The loss of trees, which currently provide a natural buffer, could further detract from the beauty of the neighborhood and potentially diminish property values. Proposed Solution: While I recognize the value of development for the city’s growth, it is important to balance this with the needs and concerns of current residents. I would like to propose an alternative to the current development plan—one that includes single-family homes or detached villas rather than rows of townhomes. This change would better align with the character and aesthetic of the surrounding area. 84 Request for Meeting: I would appreciate the opportunity to meet with the developer, city council members, city planners, and other concerned residents to discuss these issues in more detail. It would be incredibly helpful for city representatives to visit the site in person so they can better understand and address the concerns raised by the community. Thank you for your time and consideration. I look forward to your response and to the possibility of working together to flnd a solution that beneflts everyone. Sincerely, Katie Newman 85 From: Katie Newman Sent: Friday, January 17, 2025 10:01 PM To: lisa@LisaforCarverCounty.com <lisa@LisaforCarverCounty.com>; Schubert, Haley <hschubert@chanhassenmn.gov>; McDonald, Jerry <jmcdonald@chanhassenmn.gov>; Kimber, Josh <jkimber@chanhassenmn.gov>; von Oven, Mark <mvonoven@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov>; Maass, Eric <emaass@chanhassenmn.gov> Subject: Re: Concerns Regarding Pioneer Ridge Development Proposal Hi all - I got the opportunity to attend the meeting held by Brandl on Tuesday and it raised some new concerns we’d like you all to note: 1. they mentioned having to move the current sidewalk along Pioneer to make room for their development. This sidewalk is already quite close to the road and moving it even closer is bound to pose some safety risks. 2. Removing all but one existing trees between the proposed development and the current Pioneer Pass neighborhood is eliminating all sense of privacy. 3. Entrance off Bluff Creek to new development poses safety risks. They stated they did “traffic studies” but didn’t elaborate on how they will ensure safety. This road gets extremely slippery in the winter and with it being a blind curve, I am highly concerned for auto accidents as well as pedestrian safety. 4. The Pioneer Pass city park is already overwhelmed with traffic and adding another 120+ residence will further overwhelm this resource. 5. I understand this is land that will be developed on but it is sad to see a wildlife sanctuary get destroyed by this. There are many, many animals that use this space and we will be destroying their homes. I appreciate you hearing my concerns and look forward to continuing the conversation. Katie Newman From: Katie Newman < Sent: Friday, December 6, 2024 10:31:37 AM To: lisa@LisaforCarverCounty.com <lisa@LisaforCarverCounty.com>; hschubert@chanhassenmn.gov <hschubert@chanhassenmn.gov>; jmcdonald@chanhassenmn.gov <jmcdonald@chanhassenmn.gov>; jkimber@chanhassenmn.gov <jkimber@chanhassenmn.gov>; 86 mvonoven@chanhassenmn.gov <mvonoven@chanhassenmn.gov>; eryan@chanhassenmn.gov <eryan@chanhassenmn.gov>; emaass@chanhassenmn.gov <emaass@chanhassenmn.gov> Subject: Concerns Regarding Pioneer Ridge Development Proposal Dear City & County Officials, Happy Friday! My name is Katie Newman, and I am a resident of Hemlock Way. My family and I moved here from Eden Prairie in 2022 and have fallen in love with the Chanhassen community. I am reaching out today to share my concerns about the proposed Pioneer Ridge Development in Chanhassen. While I understand that growth and development are important for our city’s progress, I have several speciflc concerns regarding this proposal: Safety Concerns: • Traffic and Accessibility: The plan to add 60 townhomes near existing single-family homes raises signiflcant safety issues. The hill on Bluff Creek, between Pioneer Trail and Hemlock Way, already experiences heavy traffic and has a blind curve. Introducing another intersection in this area—especially one that tends to get icy in the winter—could create a dangerous situation. • Increased Traffic Volume: The nearby Avienda development is expected to increase traffic on Bluff Creek, which already serves as a primary route for local residents. With up to 120 additional cars daily, the risk of accidents, both vehicular and pedestrian, could increase, particularly with a park across Bluff Creek that is frequented by children and pedestrians. • Traffic Study: Given the anticipated increase in traffic, I believe a more thorough traffic study should be conducted to ensure safety for all. I see many of these issues resolving with the elimination of the Bluff Creek entrance to the planned development. Parking Issues: 87 • Current Parking Shortage: The townhomes adjacent to Pioneer Pass are already experiencing parking challenges, with many vehicles being parked on the street due to a lack of available spaces. • Impact on Hemlock Way: There is concern that future residents and guests may park on Hemlock Way and walk through yards to access their homes, further disrupting the neighborhood. Environmental Concerns: • Land Erosion and Flooding: Erosion is already an issue in Pioneer Pass, particularly for homes along the ridge. The water runoff from new townhomes could worsen fiooding problems for existing homes in the area. • Environmental Impact: The removal of trees that currently act as a buffer between the proposed development and existing homes may exacerbate both erosion and visual disruption. Impact on Property Values: • Proximity of Townhomes: The proposed three-story townhomes backing directly onto single-family homes could negatively affect property values. The development’s height and density may also alter the neighborhood’s aesthetic appeal and overall character. • Loss of Green Space: The loss of trees, which currently provide a natural buffer, could further detract from the beauty of the neighborhood and potentially diminish property values. Proposed Solution: While I recognize the value of development for the city’s growth, it is important to balance this with the needs and concerns of current residents. I would like to propose an alternative to the current development plan—one that includes single-family homes or detached villas rather than rows of townhomes. This change would better align with the character and aesthetic of the surrounding area. Request for Meeting: I would appreciate the opportunity to meet with the developer, city council members, city planners, and other concerned residents to discuss these issues in more detail. It would be 88 incredibly helpful for city representatives to visit the site in person so they can better understand and address the concerns raised by the community. Thank you for your time and consideration. I look forward to your response and to the possibility of working together to flnd a solution that beneflts everyone. Sincerely, Katie Newman 89 From: Wong, Erin < Sent: Saturday, January 18, 2025 10:51 AM To: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov> Cc: Hokkanen, Laurie <lhokkanen@chanhassenmn.gov>; Howley, Charles <chowley@chanhassenmn.gov> Subject: RE: {External} Re: {External} Re: Pioneer Ridge Good Morning Eric and Elise, I hope you have/had a wonderful long weekend! I’m following up on this email chain as I attended the Brandl Anderson open house on Tuesday which I really appreciated them having, but I sense there is little room for community input or proposed changes (although I did appreciate Eric Maass providing the opportunity to list what we are concerned about and am hopeful the city will take our concerns into consideration). I am not happy with the current proposal and would appreciate your consideration of my concerns: When we voiced our concerns with how close the buildings will be to existing single family homes and asked if they could consider putting single family homes there, they said that it’s the city’s requirement they need to meet and wouldn’t be able to meet it if they moved the proposed rows of townhomes further from existing single family homes, and they deflnitely could not do single family homes and meet the requirement. From what I understand, this was zoned this way in 2020, but I don’t recall residents being made aware of this. Per your response below, they just need to have 4 homes per acre, but they pointed at the city requirement to say they couldn’t do it. They also said they could have packed even more homes in and they didn’t (which felt very dismissive of our concerns as if we should be happy with the current proposal as it could have been worse). •Is this truly a city requirement that Chanhassen is required to hold fast to, or is this something that could be revised? I also asked if there were any examples of rows of town homes built directly behind existing single family homes as I have been looking as I drive through Chanhassen, Chaska, and Eden Prairie and I haven’t seen any. They flrst said, there are townhomes everywhere in the city, this is no different, but I pointed out that I haven’t seen any single-family homes with townhomes in their back yard. They were unable to provide me with any examples. I am concerned that this will decrease home values signiflcantly, ruin the look and feel of our 90 neighborhood, increase traffic signiflcantly, have the potential for visitors to park on our street (Hemlock Way) and walk through yards to get to the townhomes, and increase accidents (along with all the other concerns I have also voiced). I also asked how many renters will be allowed and they said 1 per building which means they could potentially have 25% renters. Renters are not permanent residents and typically do not care for their property the same as someone who owns their property, so I have concerns with this as well (I have personal experience with this from when I lived in a townhome for 7 years as well as my mom’s current experience in her townhome in Chanhassen as she has a rental unit next door. Her association actually dropped the number of allowed renters due to issues). •MAIN ASK: I would appreciate it if a representative from the City Council, or either of you would be willing to meet myself and potentially other neighbors to view the proposed development location in the next couple weeks so that we can show you our concerns visually and in person. How would I go about scheduling this? I assume the city council meeting will be too late to discuss concerns so I would appreciate if this could be scheduled before that meeting. Some other questions I have: •How will the citizens of Chanhassen know our concerns are being addressed? •What avenues of input do we have? •Would a petition be necessary in order to be heard? •Could we consider a similar zoning to the neighborhood off Pioneer Trail in Eden Prairie that faces Lake Riley? This is also a small sliver of land and has two rows of single family homes with plenty of room between. This could keep with the look and feel of this neighborhood and reduce the chance of lowered home values. I hope you have a wonderful day and thank you for your consideration. Kind Regards, Erin 91 Merry Christmas and Happy Holiday to you and your families. Nancy and I live on Hemlock Way in Pioneer Pass. We are writing to express our concern regarding the Pioneer Ridge Development proposal in Chanhassen, MN. We understand the property has been sold to Brandl Anderson and a new townhouse development is proposed to be built soon. The Pioneer Pass homeowners, and especially those that butt up against the new development property, knew one day, this beautiful piece of land that buffers Pioneer Pass and Pioner Trail would be utilized. Our hope would be a peaceful new single row of similar single-family homes, not 60 townhouses in a small, condensed area. We decided to purchase our home on Hemlock Way in 2013 because of the spectacular view, the extended back yard (albeit state owned) and the peacefulness that my wife and I needed entering our senior years. We’ve enjoyed seeing the wildlife living, moving, and growing over the last 11 years and especially enjoy seeing the deer at dusk and dawn most days. While we understand that development is essential for the growth of our city, we have several concerns about this specific proposal: 1) We understand there is already a plan to build 60 townhomes. We’ve seen the layout, and quite frankly, feel the design is extraordinarily aggressive based on the space between Pioneer Trail and the homes on Hemlock Way. Have you walked the property? 60 townhomes, approximately 180 people, and approximately 120 cars plus traffic crammed in that small area? These townhomes would have to be small and the road(s) would be tight. Congestion and all of the negative factors that come with it will be visibly and audibly concerning to both new residents and the existing homeowners. 2) Smaller townhomes crammed in a tight corner would bring on unnecessary implications to the existing Pioneer Pass homeowners, including but not limited to reduced property values. We assume the developers are not concerned with this but feel the State, County, and City of Chanhassen would have substantial concern. None of the existing homeowners are in favor of any type of reduction of home values especially when this could be avoided by an upgrade from unwanted townhomes to similar single-family homes. 3) Under the existing proposed development, the townhomes are way too close to the houses they back up against. Forcing two rows of townhouses in that small area in order to maximize profits is foolish and unwelcome. A single row of single-family homes would not have the same negative aesthetic affect. An easement of at least 25 feet should be considered between the existing property line and the new property line. There are mature trees on the land now. The Developer wants to replace them with 3’ trees bordering the property lines. A berm or larger trees should be considered. 92 4) Adding 60 small unwanted townhomes and 120 cars, trucks, and SUV’s will introduce traffic not only in that small, condensed area but will add traffic concerns to an already dangerous intersection entering the neighborhood on the Bluff Creek side. Blind spots due to hills and curves will provide higher potential for vehicle and pedestrian accidents. 5) Not only would we project 120 cars to be in constant motion throughout the day and night, but visitor parking would complicate matters even more. More traffic, more noise, more safety issues. Additionally, there are more potential safety concerns between 60 crammed townhomes and the existing Pioneer Pass homeowners. If you have not walked the area, I encourage you to do so. It’s a beautiful piece of property that aligns Pioneer Trail to include wildlife and children’s activity in both the winter and the summer. The residents of Pioneer Pass can accept this loss, but this is an extremely tough pill to swallow hearing that this great piece of land will be replaced by 60 townhomes and 120 people. This letter, and I am sure many more, recognize that this development is crucial to the City of Chanhassen’s growth. No argument. However, utilizing this space for rows of unwanted townhomes doesn’t seem to be the best choice here. A single row of similar single-family homes with similar values would be beneficial to the city and the current taxpaying residence of Pioneer Pass. In summary, we hope the City and this committee would consider the negative impact for this development: increased safety issues, lower values of existing homes, preservation of existing mature trees, distance between the proper lines, and the impact on wildlife. This proposed development has already caused some families to list their homes and to sell due to the issues pointed out above. Please reconsider the effect of an abundance of townhomes versus a row of similar single-family homes. Thank you for your consideration. Dan & Nancy Gilmore 1705 Hemlock Way 93 From: Chanhassen Website Team <webmaster@Chanhassenmn.gov> Sent: Wednesday, February 12, 2025 6:08 PM To: Maass, Eric <emaass@chanhassenmn.gov> Subject: Concerns with development at Pioneer Pass and Bluff Creek Blvd Message submitted from the <Chanhassen, MN> website. Site Visitor Name: Zhexin Zhang Site Visitor Email: Hi Eric, I'd like to raise my concerns about the density of the townhouse development at Pioneer Pass and Bluff Creek Blvd. With a high density development, I am concerned about the traffic along Bluff Creek Blvd, as well as the sight lines for safe turning in and out of the proposed development due to significant gradient of the street. Also, Bluff Creek Blvd is already a busy street so limiting additional traffic will be beneficial for existing residents in the area. This is especial important considering the children foot traffic for crossing the street to Pioneer Pass Park. Thank you for reading and if this could please be passed on to the Planning Commission and City Council, it will be much appreciated. Best, Zhexin 94 From: Glen Schoenberg Sent: Monday, February 17, 2025 3:13 PM To: Ryan, Elise <eryan@chanhassenmn.gov> Subject: Proposed Pioneer Ridge Development Dear Mayor Ryan, Thank you for coming out to the proposed development site on February 6th! My name is Glen Schoenberg, and I have been a proud resident of Chanhassen since 2011, residing at 1665 Hemlock Way. I am writing to express my deep concerns regarding the proposed development of Pioneer Ridge. For nearly 14 years, my family and I have cherished our life in Chanhassen. My oldest boys, who were just two years old when we moved here, are now sixteen and sophomores at Chanhassen High School. My youngest son, born here, is nine years old and a fourth grader at Bluff Creek Elementary. We have loved living in Chanhassen for many reasons, but none more important than the strong sense of community and neighborhood feeling that deflnes our city. I have several concerns about the proposed development, and I would like to address three of them here. 1. Safety Concerns: The proposed road leading to Bluff Creek Drive and the lack of parking in the development raise signiflcant safety issues. The road connecting this development to Bluff Creek Drive is on a hill and curve with limited sight lines, which become extremely slippery during winter. The traffic study conflrms that even with excavation and grading, the recommended sight lines for an intersection cannot be achieved. The Hemlock Way intersection, which is closest to this proposed road, already has limited sight lines due to curves, making it dangerous. This new intersection would be in an even worse position. Additionally, the limited visitor parking spaces in this proposed development will lead to illegal parking on the development streets and overfiow parking in the Pioneer Pass neighborhood, congesting the intersection and creating a more dangerous situation for children crossing the road to go to the park. The lack of parking may also result in Pioneer Ridge residents and visitors parking further down Hemlock Way from the intersection at Bluff Creek Drive and then cutting through yards to access the townhouse development. With my 30 years of experience in the physical security industry that including my military background and certiflcation as a Physical Security Professional through ASIS 95 International, I can attest that this scenario poses a signiflcant safety and security risk for existing residents. 2. Lack of Green Space: Chanhassen residents have chosen this city for its thoughtful neighborhood design and incorporated green spaces. The proposed development of 60 townhouses on this narrow piece of land, which includes undevelopable areas, lacks any signiflcant green space. Over the years, Chanhassen has seen a signiflcant increase in applications for zoning permits for new infrastructure. This rampant growth is pushing nature out and reducing the open spaces that our community holds dear. According to respected urban planners, cities should retain a balance between architecture and green spaces to maintain environmental health and residents' quality of life (Johnsen, 2018). 3. Impact on Neighborhood Character: Building a townhouse development so close to a single-family neighborhood disrupts the quaint environment and introduces a metropolitan atmosphere, I would have parts of six dwelling looking into my property, with an average of six dwellings looking into two properties in the back along the property lines. While I understand that this land will be developed, I am opposed to building a townhouse development here without a reasonable transition from the existing single-family neighborhood. I have not found any examples of such a development in Chanhassen. Even the developer admitted during the neighborhood meeting that they have never seen or done a townhouse development so close to a single-family neighborhood. One of the qualities that attracted us to Chanhassen when we moved here from the Washington DC area was the city's quality layout of residential areas. Chanhassen has set a precedent for preserving neighborhood appeal and ensuring respectable transitions between different types of neighborhood densities. This proposed development contradicts every neighborhood in Chanhassen and sets a dangerous new precedent for future development. Chanhassen’s 2040 Comprehensive Plan supports the standard we are used to, speciflcally in Land Use section 1.7.1, Goal 1, which states, “Support low-density residential development in appropriate areas of the community in such a manner as to maintain the aesthetic of existing single-family areas, and to create new neighborhoods of similar character and quality.” The plan also calls for transitions and buffer yards with increased setbacks between neighborhoods of different densities. This proposed development directly contradicts both statements. I have heard it stated that since this area is guided for medium density in the 2040 Comprehensive Plan, the landowner has the right to build what they want. I challenge that statement, as the 2040 Comprehensive Plan has confiicting statements about the la nd's 96 use between the Land Guide and Land Use Goals. The Comprehensive Plan states that it is designed to serve as a guide for local decision-making and is a fiexible tool that can be adapted to new policies to attain stated goals. With these concerns in mind, and the recent announcement of the Met Council scaling back on density requirements, I urge you to consider alternate solutions for the development of this land. A couple of options could be: • Amend the 2040 Comprehensive Plan to designate this area for low-density housing that would integrate into the existing neighborhood and uphold the precedent Chanhassen has set over the years. • Change the design from townhomes to duplexes or small lot single family homes that would better transition from the existing neighborhood to this development. • Reduce the number of houses being built to increase the transition area and create a respectable buffer between neighborhoods, even if that means granting the developer an exemption to the zoning requirements. • At minimum: o There needs to be a 6-foot berm with evergreen trees along the border between the neighborhoods to create a year-round buffer to help alleviate drainage from the proposed development into the existing properties and help with noise and light pollution. o Remove the Northern most set of 6 townhomes that have the closest setback from the existing houses to create additional green space, parking spaces and room for a respectable buffer. As a citizen of Chanhassen, I implore the city council not to approve the pending zoning permit application for new construction. This decision will help preserve natural elements, ensure our green spaces are protected, and maintain our city's character rather than transforming it into a concrete jungle. Thank you for taking the time to read my letter. Sincerely, Glen Schoenberg 97 From: Matt Wilde Sent: Friday, February 14, 2025 3:18 PM To: Maass, Eric <emaass@chanhassenmn.gov>; Ryan, Elise <eryan@chanhassenmn.gov> Subject: Re: Pioneer Ridge Development Concerns Mayor Ryan - Thank you again for coming out to our neighborhood to walk the proposed property a few weeks back. Hope you warmed up by now… I’m unable to attend the upcoming planning meeting because of work travel, but wanted to re-emphasize my main concerns. I included my original e-mail below that goes into greater detail, but here’s my biggest concerns: 1. Lack of distance and transition from existing single-family homes. (My home is the closest of all homes, even with the updated setback). 2. The developer purchased a very small parcel of land, especially when considering the slopes that make the majority of space unusable. While I understand the need for the developer to be profltable, it should not happen at the expense of existing homeowners. Under the current plan, that’s exactly what is happening. 3. I have signiflcant concerns around the future drainage issues. We already have water issues because of the clay soil and that problem will only be increased with an additional 60 homes and roads. For years, we tried to put in a pool in our yard but was not approved by the city because of non-permeable surface concerns. Now, the city is allowing acres of buildings. I worry about the repercussions of this building on both my home and yard and how that will be handled in the future if there are issues. Lastly, I’m not sure how the calculation is made, but the developer purchased 12 acres of land, but not all of that purchased land is usable, or even included on the updated plan. (A large portion of the land they bought is on top of the hill to the easy of the proposal) Those 60 homes are put on a very small portion of the 12 acres, making the density higher than stated. As you drive up and down Pioneer Trail throughout all of Chanhassen, there are trees, wetlands, and prairie from Eden Prairie all the way to Chaska. This will be the one place on Pioneer Trail that has higher density homes. 98 I appreciate your attention to an important matter, both for current neighbors, but also the precedent this sets on future Chanhassen growth. Thanks Matt Wilde 1685 Hemlock Way On Sat, Jan 25, 2025 at 11:16 AM Matt Wilde < > wrote: To all interested parties - I’m writing with concerns about the proposed development of Pioneer Ridge, as a direct neighbor. Many of my neighbors have sent a list of concerns that has been drafted cooperatively, so I won’t re-send those, although I share the same concerns. I want to highlight a few of my biggest concerns about the proposed development: • Proximity to existing homes and related issues: The proposal by Brandl Anderson places a signiflcant amount of medium density homes directly behind existing low- density homes with no buffer. Other developments in Carver County have included some sort of buffer, whether it be trees, berms or other natural transitions. Examples include a berm with tall trees that was built in the Avienda border, maintaining trees and more space in the new development on Audubon in Chaska and many others. Section 1.7.2 of the Chanhassen 2040 plan cites “The city will promote the mixing of housing densities…. Such mixed densities must provide appropriate transitions for existing development. • Flooding concerns: When Pioneer Pass was built, the backyards on the south side of the development were essentially swamps. Additional drainage was added after the project (by the developer) was completed but when heavy rains occur, backyards are wet for extended periods. In addition, the area that is being developed is often plagued by water, even from the lightest rains. There has been signiflcant settling and I worry that not only will the additional homes and changed drainage will cause additional impacts to my property, but also impacts to the newly developed structures. When asking Brandl Anderson about the issue during the open house, they essentially said that if the development results in additional fiooding, we will need to work with the City. 99 • Destruction of property value: No matter what, this development will result in lower property values. When my home was purchased, I paid a premium for the unobstructed view. Construction of structures in such close proximity to existing developments, speciflcally with the planned height, will considerably decrease property value. • Traffic: There is so much growth in the area, between Avienda, the proposed development to the south of Pioneer Trail, and the future light commercial on Pioneer Trail, that putting two new entrances to the neighborhood combined with this new traffic is likely to cause congestion and backup issues. • Tree removal: The property that is being developed has signiflcant amounts of mature trees that will need to be removed. These trees provide shade (another goal of the Chanhassen 2040 plan) as well as habitats for bald eagles, owls and many other birds. The proposed trees that are to be conserved are entirely on non- buildable portions of the property. Instead of just bringing up issues, I want to propose some ideas to help with the issues: • Instituting a solution to follow the 2040 Plan of providing transitions for existing developments. This could include berms, trees or other separation ideas. • Larger set back from the existing neighborhood to help protect property values and simultaneously maintain/create more of a buffer between development types through existing trees that would no longer be removed and new features to separate housing. • Pushing the development closer to Pioneer Trail to alleviate the overlapping of the existing and proposed development. • Measuring the density requirements only using the true buildable space on this property. • Decreasing the number of units and only putting homes on the southside of the proposed road parallel to Pioneer Trail. • Imposing size restrictions of the new homes, speciflcally height of new homes. Brandl Anderson bought a parcel of land that is extremely small in terms of buildable space. The lack of buildable space on this land results in concentration into one area to meet the zoning requirements. I understand the need for them to be profltable in this 100 development, but the profltability should not be at the expense of current residents, both in quality of their property or real value decreases. I am aware that Chanhassen will continue to grow and that it can beneflt all residents, I’d ask the City Leadership to consider some of the issues that have been brought up both in this message and in the broader Pioneer Pass communications from the community. Would be happy to discuss or expand on any of these issues. Appreciate your attention to an important issue. Matt Wilde 101 City Council Item March 10, 2025 Item Receive Park and Recreation Commission Minutes dated January 28, 2025 File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Kate Vogt, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Park and Recreation Commission minutes dated January 28, 2025." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 102 Park and Recreation Commission minutes dated January 28, 2025 103 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES JANUARY 28, 2025 Jerry Ruegemer, Park and Recreation Director, called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Dan Eidsmo; Rob Swanson; Kristin Fulkerson; Michael Leisen; Clara Christenson, youth; Aayan Shrestha, youth. MEMBERS ABSENT: Jim Peck, Chair; Sean Morgan; Scott Pharis. STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; and Priya Wall, Recreation Manager. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Swanson moved, and Commissioner Fulkerson seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated December 10, 2024 Commissioner Fulkerson moved, Commissioner Leisen seconded to approve the minutes of the Park and Recreation Commission meeting dated December 10, 2024, as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. GENERAL BUSINESS: 1. Park and Recreation Commission Vacancy Jerry Ruegemer, Park and Recreation Director, stated that Commissioner Eidsmo’s term was up in March. They had five people apply for the position. He thanked Commissioner Eidsmo for his work on the Park and Recreation Commission. 2. Chanhassen Bluffs Community Center Update 104 Park and Recreation Commission Minutes – January 28, 2025 2 Mr. Ruegemer presented an overview of the schedule for the Chanhassen Bluffs Community Center. He explained the process of hiring an architectural firm and a construction manager for the project. He described the amenities included in the Chanhassen Bluffs Community Center. He said the initial permitting would begin in the spring, but they had already identified the utilities. He explained that staff would give input throughout the process and that the complete construction documents would be 100 percent in November or December. He described that the project would be out to bid in March 2026, with construction starting in May 2026. He said that they were projecting the grand opening in November 2027 or early 2028. Commissioner Eidsmo asked how the funding worked, including the sales tax and the property tax. He asked if a special City fund was already collecting that money. Mr. Ruegemer responded that the sales tax was not collected yet. He said that money allocated to pay for the Community Center would be the sale of the previous Recreation Center, naming rights, property tax levy, park dedication fees, and property taxes generated by the Avienda Development. He projected that the fees would pay for the operation of the Community Center. Commissioner Eidsmo asked if all aspects of the Community Center were fee-based. Mr. Ruegemer responded that individuals could use the track for no cost. He described a punch-card system they are considering and are considering other ideas. Commissioner Leisen asked about opportunities for community input. Mr. Ruegemer answered that the images and designs previously provided to the public were conceptual. The City is open to ideas as long as the main pieces are included in the design. There would be opportunities for public engagement. Commissioner Leisen asked about Avienda’s schedule in contrast with the schedule for the Community Center. Mr. Ruegemer answered that he hoped the Community Center would provide a jumpstart and be part of the development progress. Commissioner Swanson asked about how the architectural companies and construction management companies were chosen. Mr. Ruegemer responded that the documentation was public, so the interview process was open. He stated companies with more experience with these types of projects are preferred. Youth Commissioner Christenson asked about winter weather impacting construction. Mr. Ruegemer responded that the Construction Manager determined the construction schedule in the winter. He provided examples of different construction approaches to work through the winter. REPORTS: 1. 2025 February Festival Preview 105 Park and Recreation Commission Minutes – January 28, 2025 3 Priya Wall, Recreation Manager, provided an overview of the February Festival. She explained that this would be the second or third time the event has run in full in the last five years. She summarized the Medallion Hunt, which started the week before the February Festival. She explained the event activities on February 1st. She described new events this year, including snow yoga and the youth ice fishing demonstrations. She thanked the Rotary Club of Chanhassen and other volunteers for their support for the February Festival. She reviewed the $4000 door prizes. She commented that they would give away merchandise from previous events. Ms. Wall summarized the prizes for the ice fishing contest that were donated by area businesses. She thanked the Lion’s Club of Chanhassen and local businesses for their help and sponsorship of the event. Commissioner Eidsmo asked if it was possible to get the flyer to send out to his homeowner’s association. Ms. Wall responded that she could send him the PDF via email. Commissioner Eidsmo expressed excitement about hosting the event. Ms. Wall stated that they should have good weather for the event. Commissioner Swanson asked if the weather had impacted the ice. Ms. Wall responded that there was between 18.5 inches and 19 inches, so she did not think the event would be impacted. Mr. Ruegemer said that he did not think they would lose ice, but they would lose snow. The ice may be messy because of the snow melting. He expressed hope that the day would be partly cloudy. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Swanson moved, Commissioner Leisen seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 6:38 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 106 City Council Item March 10, 2025 Item Receive Commission on Aging Minutes dated January 17, 2025 File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Kate Vogt, Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Commission on Aging Minutes dated January 17, 2025." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Commission on Aging Minutes dated January 17, 2025 107 Chanhassen Commission on Aging, January 17, 2025 The meeting was called to order at 10:03am by Commissioner Cassidy. MEMBERS PRESENT: Gwen Block, Jim Camarata, Kara Cassidy, Ruth Lunde, Beth Mason, Bhakti Modi MEMBERS ABSENT: Phyllis Mobley GUESTS PRESENT: Danielle Schmidt, Senior Community Services, Kara Cassidy, Carver County HHS, Linnea Fonnest, Chanhassen Library, Mary Blazanin, Chanhassen Senior Center Manager. APPROVAL OF AGENDA: The agenda was reviewed as submitted. Commissioner Camarata made a motion to approve the agenda. Commissioner Block seconded. All members voted in favor; the motion was carried. APPROVAL OF MINUTES: December 13, 2024 Minutes were reviewed. Commissioner Mason made a motion to approve the minutes. Commissioner Block seconded. All members voted in favor; the motion was carried. GENERAL BUSINESS: Communications Committee Updates: Newspaper Articles: Commissioner Camarata reported Chanhassen Neighbors Magazine published his article on transportation. Mary Blazanin reported an article on Helping Senior Neighbors was to be published in The Sun Sailor in February. Camarata has been approved as an official contributor to the Carver County Online Local News. He commended Commissioner Modi for her co-leadership on the paper, as well as her ongoing volunteer work with its team of editors. He recommended Commissioners subscribe to it. Commissioner Cassidy offered to assist with submitting Senior Center events on the website. Resource Guide: Commissioner Mason provided updates on the Chanhassen Senior Resource Guide. She requested permission from Victoria to repurpose the guide with a Chanhassen focus. Victoria agreed. Commissioners were asked to review and recommend additions or edits. Linnea Fonnest offered to review. Mary noted that once all the information is ready, the City’s Communications Team will format it for publication in Chanhassen. Mary offered to find local sponsors to help with printing costs and will report back to the Commission on progress. Carver County Local News: Commissioner Modi gave an overview of the online newspaper started and run by local volunteers as an unbiased, free news source to Carver County residents. She explained the intake process for press releases, news tips, obituaries, story ideas, school sports, and local events. The paper needs new submissions and is currently encouraging Chanhassen organizations to participate more. The paper will be adding a “senior” category for submitting programs and events, and adding an advertising, partners, and sponsor section. They never allow pop-ups. She praised the leadership, ethics, professionalism and hard work of the 108 online team. New volunteers are welcome to join. The paper has over 1100 subscribers, with over 3,000 regular views. Bhakti is willing to present to groups about utilizing the online paper. VISITOR PRESENTATIONS: Danielle Schmidt, Senior Community Services. Danielle provided as update on local caregiver support services, including their online speaker presentations this winter. Senior Community Services also offers many other resources for seniors. Call or go to their website for more information. Linnea Fonnest, Chanhassen Library. Linnea provided updates on several Library programs for adults, including Winter Reads, Book Bingo (a very successful program), Puzzle Swaps, Author Interviews (hosted by Linnea), Craft Swap (May 17), and Communities of Belonging gatherings. She highlighted many events with speakers and projects for older adults. People can stop in, call or find more information on the library website Kara Cassidy, Carver County Public Health and Office of Aging. Kara provided updates on virus spread and noted most are at peak levels. RSV is still on the rise. Flu and Covid vaccine clinics continue to run at Carver County Government Center. Contact them for dates and times. She will be planning another Annual Conference for Aging Commissions in Carver County in 2025. She has been training as part of the Emergency Preparedness team. She will continue to share ideas on senior related issues as she meets with other communities. DISCUSSION - Mary Blazanin updated the Commission on vacancies for 2025, including the application process. There are four 3-year commissioner positions for 2025-2028, and one 1-year position for 2025-2026. - Commissioners were made aware that 4th of July Bingo planning starts soon. Mary will be organizing volunteer tasks for that event, along with letters/lists for collecting prize donations. - Updates to the Goals/Strategic Plan and the On-Boarding documents are being worked on for April. These will be presented to the Commission for discussion and approval. - Commissioners questioned parking space availability at the new City Center. Mary was unable to confirm details. The current goal is to move into the new space late by summer, 2025. ADJOURNMENT Commissioner Block made a motion to approve adjournment, Commissioner Camarata seconded. All members voted in favor; the motion was carried. Meeting adjourned at 11:22am. Minutes compiled by Mary Blazanin, Senior Center Manager and COA Staff Liaison 109 City Council Item March 10, 2025 Item Approve Claims Paid dated March 10, 2025 File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Kelly Grinnell SUGGESTED ACTION "The Chanhassen City Council Approves Claims Paid dated March 10, 2025." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on March 10, 2025: Total Claims $3,499,677.20 BUDGET RECOMMENDATION 110 ATTACHMENTS Payment Summary Payment Detail 111 Accounts Payable Checks by Date - Summary Vendor Name Check Date Void Checks Check Amount ALDI 02/19/2025 0.00 9.07 Amazon 02/19/2025 0.00 13,200.35 Best Buy 02/19/2025 0.00 1,442.29 Bitly, Inc 02/19/2025 0.00 35.00 Carver County 02/19/2025 0.00 532.30 Carver County Environmental Center 02/19/2025 0.00 112.50 CBI-WINZIP 02/19/2025 0.00 37.70 CENTERPOINT ENERGY MINNEGASCO 02/19/2025 0.00 17,614.82 CenturyLink 02/19/2025 0.00 62.54 Crooked Pint 02/19/2025 0.00 7.00 Cub Foods 02/19/2025 0.00 64.88 Dell 02/19/2025 0.00 3,157.50 Delta Airlines 02/19/2025 0.00 357.97 Digital Impact Solutions 02/19/2025 0.00 159.00 Economic Development Assn of MN 02/19/2025 0.00 1,980.00 Empire Abrasives 02/19/2025 0.00 112.38 Facebook 02/19/2025 0.00 69.93 FedEx Office 02/19/2025 0.00 120.68 Fleet Farm 02/19/2025 0.00 136.48 FlippingBook 02/19/2025 0.00 1,070.00 Flyleaf Books 02/19/2025 0.00 169.99 Fusion 02/19/2025 0.00 42.95 Gertens 02/19/2025 0.00 610.00 Government Finance Officers Association 02/19/2025 0.00 175.00 HENNEPIN COUNTY 02/19/2025 25.00 0.00 Home Depot 02/19/2025 0.00 320.93 Inland Empire Safety & Supply 02/19/2025 0.00 180.00 Internation Assoc of Arson Investigators 02/19/2025 0.00 103.00 International Code Council 02/19/2025 0.00 1,200.00 J.W. Pepper 02/19/2025 0.00 95.69 Jersey Mike's Subs 02/19/2025 0.00 31.70 JJ's Clubhouse 02/19/2025 0.00 49.50 KIMLEY HORN AND ASSOCIATES INC 02/19/2025 0.00 75,514.96 Knuckleheads Bar & Grill 02/19/2025 0.00 13.64 Kwik Trip 02/19/2025 0.00 56.12 League of Minnesota Cities 02/19/2025 0.00 650.00 LEAGUE OF MINNESOTA CITIES 02/19/2025 0.00 30.00 Maddens on Gull Lake 02/19/2025 0.00 824.64 Marco Inc 02/19/2025 0.00 735.00 Menards 02/19/2025 0.00 555.40 Merlins Ace Hardware 02/19/2025 0.00 10.83 Metronet Holdings, LLC 02/19/2025 0.00 105.75 Metropolitan Council Enviromental Services 02/19/2025 0.00 20,000.00 Minnesota Nursery and Landscape 02/19/2025 0.00 1,074.00 Page 1 of 4 112 Vendor Name Check Date Void Checks Check Amount Minnesota State Colleges and Universities 02/19/2025 0.00 480.00 Minnesota Trophies & Gifts 02/19/2025 0.00 42.40 MN American Water Works Association 02/19/2025 0.00 300.00 MN Department of Transportation 02/19/2025 0.00 40.86 MN Pollution Control Agency 02/19/2025 0.00 23.00 MN Recreation and Park Association 02/19/2025 0.00 275.00 MN Utility Contractors Association 02/19/2025 0.00 300.00 MN VALLEY ELECTRIC COOP 02/19/2025 0.00 341.34 Munivate LLC 02/19/2025 0.00 13,298.00 National Fire Protection Assn 02/19/2025 0.00 225.00 Panera Bread 02/19/2025 0.00 322.18 Park Construction Co 02/19/2025 0.00 1,391,957.61 PeachJar.Com 02/19/2025 0.00 325.00 Positive Promotions 02/19/2025 0.00 1,692.96 Postmaster 02/19/2025 0.00 26.00 Princess Party Pals 02/19/2025 0.00 700.00 Sam's Club 02/19/2025 0.00 96.39 Scribe 02/19/2025 0.00 708.00 SESAC 02/19/2025 0.00 1,217.00 Shakopee Bowl 02/19/2025 0.00 416.87 Smallrig Technology 02/19/2025 0.00 31.37 SPS Works 02/19/2025 0.00 -8.99 Stampli 02/19/2025 0.00 1,362.00 Star Tribune 02/19/2025 0.00 24.00 Stratoguard, LLC 02/19/2025 0.00 230.56 Target 02/19/2025 0.00 22.31 U of M Contlearning 02/19/2025 0.00 2,330.00 When I work 02/19/2025 0.00 50.00 White House Custom Colour 02/19/2025 0.00 25.47 XCEL ENERGY INC 02/19/2025 0.00 37.78 XCEL ENERGY INC 02/19/2025 0.00 2,723.71 XCEL ENERGY INC 02/19/2025 0.00 1,955.58 Zoom 02/19/2025 0.00 104.04 ALEX AIR APPARATUS 2 LLC 02/20/2025 0.00 1,240.69 ALLSTREAM 02/20/2025 0.00 592.69 AMERICAN TIRE DISTRIBUTORS INC 02/20/2025 0.00 361.16 ARAMARK Refreshment Services, LLC 02/20/2025 0.00 771.77 Ascensus 02/20/2025 0.00 1,600.00 Aspen Equipment 02/20/2025 0.00 501.98 ASPEN MILLS 02/20/2025 0.00 239.01 BS & A Software 02/20/2025 0.00 3,300.00 CAMPBELL KNUTSON 02/20/2025 0.00 16,958.80 Cintas Corporation No. 2 02/20/2025 0.00 93.32 City of Watertown 02/20/2025 0.00 150.00 CivicPlus 02/20/2025 0.00 3,850.00 CORE & MAIN LP 02/20/2025 0.00 749.84 DELEGARD TOOL COMPANY 02/20/2025 0.00 5.01 Doreen Beckman 02/20/2025 0.00 100.00 Engel Water Testing Inc 02/20/2025 0.00 1,160.00 FRANEK INCORPORATED 02/20/2025 0.00 3,000.00 Go Gymnastics 02/20/2025 0.00 2,189.25 GOPHER STATE ONE-CALL INC 02/20/2025 0.00 248.45 Great Plains Fire 02/20/2025 0.00 1,151.23 Page 2 of 4 113 Vendor Name Check Date Void Checks Check Amount Health Strategies 02/20/2025 0.00 467.00 HealthPartners, Inc. 02/20/2025 0.00 86,223.19 Innovative Office Solutions LLC 02/20/2025 0.00 135.68 Jonathan Koehler 02/20/2025 0.00 100.00 Lockridge Grindal Nauen P.L.L.P 02/20/2025 0.00 3,333.33 Mark Hayes 02/20/2025 0.00 100.00 Matheson Tri-Gas, Inc. 02/20/2025 0.00 311.68 Matt Beatty 02/20/2025 0.00 200.00 MERLINS ACE HARDWARE 02/20/2025 0.00 1,005.96 METROPOLITAN COUNCIL 02/20/2025 0.00 241,707.34 Michael & Elspeth Ingram 02/20/2025 0.00 1,000.00 MINGER CONSTRUCTION 02/20/2025 0.00 20,774.28 MINNESOTA RURAL WATER ASSN 02/20/2025 0.00 425.00 MTI DISTRIBUTING INC 02/20/2025 0.00 1,248.50 NAPA AUTO & TRUCK PARTS 02/20/2025 0.00 20.62 NvoicePay 02/20/2025 0.00 740.14 PACE ANALYTICAL SERVICES INC 02/20/2025 0.00 803.00 Paul Young 02/20/2025 0.00 345.00 Pollard Water 02/20/2025 0.00 3,251.26 Premium Waters, Inc 02/20/2025 0.00 4.32 Promotion Select 02/20/2025 0.00 578.90 Pro-Tec Design, Inc. 02/20/2025 0.00 335.50 RACHEL CONTRACTING, INC 02/20/2025 0.00 246,245.70 ROADKILL ANIMAL CONTROL 02/20/2025 0.00 258.00 SOUTHWEST LOCK & KEY 02/20/2025 0.00 196.50 SUMMIT FIRE PROTECTION 02/20/2025 0.00 3,291.70 TimeSaver Off Site Secretarial, Inc 02/20/2025 0.00 688.00 TJ Office Furniture LLC 02/20/2025 0.00 9,600.00 Ultimate Events, Inc 02/20/2025 0.00 1,775.00 Warning Lites of Minnesota, Inc. 02/20/2025 0.00 406.00 WM MUELLER & SONS INC 02/20/2025 0.00 520.00 WSB & ASSOCIATES INC 02/20/2025 0.00 7,699.00 WW GRAINGER INC 02/20/2025 0.00 2,204.60 ZIEGLER INC 02/20/2025 0.00 62.08 CCP NI MASTER TENANT 4 LLC 02/26/2025 0.00 2,371.57 KIMLEY HORN AND ASSOCIATES INC 02/26/2025 0.00 76,613.02 Mackenze Grunig 02/26/2025 0.00 76.84 MN VALLEY ELECTRIC COOP 02/26/2025 0.00 389.45 ROBERT & DEERAE SCHULZ 02/26/2025 0.00 25.42 VERIZON WIRELESS 02/26/2025 0.00 4,665.67 XCEL ENERGY INC 02/26/2025 0.00 22,437.61 Advanced Engineering & Environmental Services, LLC 02/27/2025 0.00 3,057.71 American Structural Metal Inc 02/27/2025 0.00 368,848.90 Architectural Sales of Minnesota Inc 02/27/2025 0.00 5,700.00 ASPEN MILLS 02/27/2025 0.00 631.38 Boarman Kroos Vogel Group Inc 02/27/2025 0.00 11,631.47 BOLTON & MENK INC 02/27/2025 0.00 44,919.50 BRAUN INTERTEC CORPORATION 02/27/2025 0.00 4,841.00 C and S Management Company Inc 02/27/2025 0.00 26,125.00 Carver County 02/27/2025 0.00 10,966.56 CARVER COUNTY ENVIRONMENTAL 02/27/2025 0.00 95.00 Chappell Central Inc 02/27/2025 0.00 129,851.09 DELEGARD TOOL COMPANY 02/27/2025 0.00 14.37 Page 3 of 4 114 Vendor Name Check Date Void Checks Check Amount Delta Fire & Safety Inc. 02/27/2025 0.00 3,896.25 Dorsey and Whitney, LLP 02/27/2025 0.00 7,120.00 ECM PUBLISHERS INC 02/27/2025 0.00 278.07 Grazzini Brothers & Company 02/27/2025 0.00 42,750.00 Holton Electric Contractors LLC 02/27/2025 0.00 565.71 Juli Al-Hilwani 02/27/2025 0.00 618.75 Kelleher Construction, Inc 02/27/2025 0.00 51,089.10 Kraus-Anderson Construction Company 02/27/2025 0.00 171,512.24 Lano Equipment 02/27/2025 0.00 3,021.55 Metro Home and Drain 02/27/2025 0.00 325.00 Metropolitan Council, Env Svcs 02/27/2025 0.00 4,180.00 Mulcahy Nickolaus LLC 02/27/2025 0.00 140,320.13 NAPA AUTO & TRUCK PARTS 02/27/2025 0.00 480.16 Nuss Truck & Equipment 02/27/2025 0.00 779.19 Pitney Bowes Inc. 02/27/2025 0.00 1,108.72 Pollard Water 02/27/2025 0.00 1,360.14 Ramsey Excavating Company 02/27/2025 0.00 73,011.77 RJ Kool Midwest Inc 02/27/2025 0.00 235.95 Scott Rogneby 02/27/2025 0.00 100.00 Sophia Martin 02/27/2025 0.00 91.00 Sr Mechanical 02/27/2025 0.00 483.54 Top Line Steel Corporation 02/27/2025 0.00 23,750.00 Waste Management of Minnesota, Inc 02/27/2025 0.00 1,773.11 Wolf River Electric 02/27/2025 0.00 229.00 WSB & ASSOCIATES INC 02/27/2025 0.00 6,034.00 ZDC Partners LLC 02/27/2025 0.00 12,125.00 ZIEGLER INC 02/27/2025 0.00 34.85 Zoho Corporation 02/27/2025 0.00 315.00 Report Total:25.00 3,499,677.20 Page 4 of 4 115 AP Check Detail User: dwashburn@chanhassenmn.gov Printed: 3/3/2025 2:00:14 PM Last Name Acct 1 Amount Check Date Description Advanced Engineering & Environmental Services, LLC 700-0000-4300 3,057.71 2/27/2025 I&C system service 3,057.71 2/27/2025 Advanced Engineering & Environmental Services, LLC 3,057.71 ALDI 101-1120-4371 9.07 2/19/2025 Supplies for Employee Event 9.07 2/19/2025 ALDI 9.07 ALEX AIR APPARATUS 2 LLC 101-1220-4530 1,240.69 2/20/2025 Quarterly air test and annual Service 1,240.69 2/20/2025 ALEX AIR APPARATUS 2 LLC 1,240.69 Al-Hilwani Juli 101-1530-4347 468.75 2/27/2025 10 - Blackmun 5-Bode Al-Hilwani Juli 101-1539-4343 150.00 2/27/2025 Beginner PB 2/9 and 3/1 618.75 2/27/2025 Al-Hilwani Juli 618.75 ALLSTREAM 101-1160-4310 592.69 2/20/2025 Mitel Phone System Maint - Feb-Mar 592.69 2/20/2025 AP - Check Detail (3/3/2025)Page 1 of 34 116 Last Name Acct 1 Amount Check Date Description ALLSTREAM 592.69 Amazon 101-1160-4135 137.27 2/19/2025 Accessories for Rec Center Camera TV Amazon 101-1160-4131 710.64 2/19/2025 Cases for iPad Upgrades Amazon 101-1120-4110 44.36 2/19/2025 Heavy Duty Badge Holders Amazon 701-0000-4150 32.50 2/19/2025 Electronic repair - locating leads Amazon 101-1120-4110 544.42 2/19/2025 HP Toner for Admin HP Printer Amazon 101-1120-4110 232.99 2/19/2025 HP Toner for Admin Printer Amazon 101-1160-4135 19.44 2/19/2025 USB 3.0 Cable 15ft 4K HDMI Cable 15ft Amazon 101-1160-4132 31.32 2/19/2025 On Hand 20ft Ethernet Cables Amazon 101-1530-4120 19.98 2/19/2025 Replacement microphone Amazon 101-1160-4131 202.38 2/19/2025 Cases for iPad Upgrades Amazon 101-1160-4530 31.76 2/19/2025 Replacement HDMI cable-Fire Station Training room Amazon 101-1160-4133 1,455.99 2/19/2025 UPS Public Works rack Amazon 101-1160-4132 77.60 2/19/2025 Wireless mouse DeeAnn plus spares Amazon 101-1160-4131 16.46 2/19/2025 Cable concealer for Rec Center Camera TV Amazon 101-1160-4133 4,367.97 2/19/2025 UPSs for new server racks at city hall Amazon 700-7043-4510 59.35 2/19/2025 WWTP Bulk Toilet Paper 2-ply Amazon 101-1220-4140 25.99 2/19/2025 Fuel injector removal tool Amazon 101-1370-4260 81.28 2/19/2025 pipe removing tool Amazon 101-1550-4120 16.25 2/19/2025 Amazon prime trail Amazon 101-1160-4133 2,225.00 2/19/2025 wireless access points new city hall Amazon 101-1220-4142 29.99 2/19/2025 Carabiners Amazon 101-1160-4132 30.60 2/19/2025 Charging Cables for iPads Amazon 101-1550-4120 -16.25 2/19/2025 Credit for Amazon Prime trial Amazon 700-0000-4150 32.51 2/19/2025 Electronic repair - locating leads Amazon 101-1160-4133 1,030.00 2/19/2025 EV monitor PW server room Amazon 101-1160-4530 9.99 2/19/2025 Surge protector for Fire Station Training Room Amazon 101-1160-4530 6.96 2/19/2025 iPad screen Protectors Amazon 101-1170-4110 867.86 2/19/2025 HP Toner for Park & Rec Printer Amazon 101-1160-4207 12.18 2/19/2025 AWS charge for sewer videos storage Amazon 101-1160-4530 15.20 2/19/2025 Label printer tape for IT Amazon 101-1160-4530 15.20 2/19/2025 label printer tape Amazon 101-1220-4142 722.00 2/19/2025 Go Bags Amazon 101-1120-4110 22.39 2/19/2025 PW Paper Bowls Amazon 101-1560-4130 16.56 2/19/2025 3 year calendar planner Amazon 101-1550-4120 38.98 2/19/2025 primer bulb / set of funnels Amazon 101-1160-4530 15.78 2/19/2025 iPhone/iPad charging cables Amazon 700-7019-4120 17.45 2/19/2025 EWTP Lockout Tagout Tags 13,200.35 2/19/2025 AP - Check Detail (3/3/2025)Page 2 of 34 117 Last Name Acct 1 Amount Check Date Description Amazon 13,200.35 American Structural Metal Inc 414-4010-4702 126,729.05 2/27/2025 Pay App #2 Civic Campus American Structural Metal Inc 414-4010-4702 242,119.85 2/27/2025 Pay App #1 Civic Campus 368,848.90 2/27/2025 American Structural Metal Inc 368,848.90 AMERICAN TIRE DISTRIBUTORS INC 700-0000-4140 361.16 2/20/2025 tires 361.16 2/20/2025 AMERICAN TIRE DISTRIBUTORS INC 361.16 ARAMARK Refreshment Services, LLC 101-1120-4110 269.49 2/20/2025 Public Works Coffee Order ARAMARK Refreshment Services, LLC 101-1120-4110 370.70 2/20/2025 Building Dept/ Front Desk Coffee Order ARAMARK Refreshment Services, LLC 101-1120-4110 131.58 2/20/2025 Fire Coffee Order 771.77 2/20/2025 ARAMARK Refreshment Services, LLC 771.77 Architectural Sales of Minnesota Inc 414-4010-4702 5,700.00 2/27/2025 Pay App #1 Civic Campus 5,700.00 2/27/2025 Architectural Sales of Minnesota Inc 5,700.00 Ascensus 101-1130-4301 1,600.00 2/20/2025 GASB 75 report 1,600.00 2/20/2025 Ascensus 1,600.00 Aspen Equipment 101-1320-4120 501.98 2/20/2025 plow edge / plow flags AP - Check Detail (3/3/2025)Page 3 of 34 118 Last Name Acct 1 Amount Check Date Description 501.98 2/20/2025 Aspen Equipment 501.98 ASPEN MILLS 101-1220-4240 12.00 2/20/2025 Shipping charge ASPEN MILLS 101-1220-4240 227.01 2/20/2025 Class B for Rosie Murphree 239.01 2/20/2025 ASPEN MILLS 101-1220-4240 197.38 2/27/2025 Fatturi- Captain Uniform items ASPEN MILLS 101-1220-4240 236.55 2/27/2025 Fire fighter badges-195 196 199 ASPEN MILLS 101-1220-4240 197.45 2/27/2025 Class B uniform for Joe Young 631.38 2/27/2025 ASPEN MILLS 870.39 Beatty Matt 700-7204-4901 200.00 2/20/2025 Water Wise Rebate- Dishwasher and Clothes Washer 200.00 2/20/2025 Beatty Matt 200.00 Beckman Doreen 700-7204-4901 100.00 2/20/2025 Water Wise Rebate- Two Toilets 100.00 2/20/2025 Beckman Doreen 100.00 Best Buy 101-1160-4530 575.18 2/19/2025 Replacement TV for Fire Station Training Room Best Buy 101-1160-4133 759.66 2/19/2025 Replacement Printer-Fire Station Captains Office Best Buy 101-1160-4131 107.45 2/19/2025 Apple Pencil Pro - iPad Air M2 1,442.29 2/19/2025 Best Buy 1,442.29 AP - Check Detail (3/3/2025)Page 4 of 34 119 Last Name Acct 1 Amount Check Date Description Bitly, Inc 101-1125-4300 35.00 2/19/2025 Subscription-link shortening and redirect service 35.00 2/19/2025 Bitly, Inc 35.00 Boarman Kroos Vogel Group Inc 414-4010-4300 11,631.47 2/27/2025 Civic Campus A/E services 11,631.47 2/27/2025 Boarman Kroos Vogel Group Inc 11,631.47 BOLTON & MENK INC 720-6053-4303 9,249.35 2/27/2025 2025 Pavement Rehab-Storm @ 22% BOLTON & MENK INC 700-6048-4300 374.01 2/27/2025 Crimson Bay Rd Imp-Water @ 13% BOLTON & MENK INC 601-6048-4300 1,927.59 2/27/2025 Crimson Bay Rd Imp-PMP @ 67% BOLTON & MENK INC 601-6053-4303 25,225.50 2/27/2025 2025 Pavement Rehab-PMP @ 60% BOLTON & MENK INC 720-6048-4300 201.39 2/27/2025 Crimson Bay Rd Imp-Storm @ 7% BOLTON & MENK INC 701-6053-4303 3,363.40 2/27/2025 2025 Pavement Rehab-Sanitary @ 8% BOLTON & MENK INC 700-6053-4303 4,204.25 2/27/2025 2025 Pavement Rehab-Water @ 10% BOLTON & MENK INC 701-6048-4300 374.01 2/27/2025 Crimson Bay Rd Imp-Sanitary @ 13% 44,919.50 2/27/2025 BOLTON & MENK INC 44,919.50 BRAUN INTERTEC CORPORATION 101-1320-4546 2,942.50 2/27/2025 2024 Pavement Inspections BRAUN INTERTEC CORPORATION 414-4010-4303 1,898.50 2/27/2025 Civic Campus -CMT 4,841.00 2/27/2025 BRAUN INTERTEC CORPORATION 4,841.00 BS & A Software 101-1160-4236 3,300.00 2/20/2025 Online Permit Application Fees - Q1 3,300.00 2/20/2025 BS & A Software 3,300.00 AP - Check Detail (3/3/2025)Page 5 of 34 120 Last Name Acct 1 Amount Check Date Description C and S Management Company Inc 414-4010-4702 26,125.00 2/27/2025 Pay App #4 Civic Campus 26,125.00 2/27/2025 C and S Management Company Inc 26,125.00 CAMPBELL KNUTSON 101-1140-4302 16,748.80 2/20/2025 Legal services-January 2025 CAMPBELL KNUTSON 101-1420-4300 210.00 2/20/2025 Legal services-January 2025 16,958.80 2/20/2025 CAMPBELL KNUTSON 16,958.80 Carver County 101-1420-4300 532.30 2/19/2025 Recording fees-8850 Audubon Road lot line adjustment 532.30 2/19/2025 Carver County 101-1150-4501 10,966.56 2/27/2025 TNT Billing 10,966.56 2/27/2025 Carver County 11,498.86 CARVER COUNTY ENVIRONMENTAL 101-1370-4300 35.00 2/27/2025 carver county hazardous waste CARVER COUNTY ENVIRONMENTAL 700-7043-4120 60.00 2/27/2025 dehumidifiers west treatment plant 95.00 2/27/2025 CARVER COUNTY ENVIRONMENTAL 95.00 Carver County Environmental Center 101-1425-4300 112.50 2/19/2025 Old equipment recycle charge 112.50 2/19/2025 Carver County Environmental Center 112.50 CBI-WINZIP 101-1160-4219 37.70 2/19/2025 WinZip Annual Renewal AP - Check Detail (3/3/2025)Page 6 of 34 121 Last Name Acct 1 Amount Check Date Description 37.70 2/19/2025 CBI-WINZIP 37.70 CCP NI MASTER TENANT 4 LLC 101-1120-1193 41.81 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 700-7019-4320 590.83 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 700-0000-4320 29.50 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1600-4320 9.83 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1550-4320 123.49 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1540-4320 120.80 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 101-1350-4320 1,028.04 2/26/2025 Electric Charges CCP NI MASTER TENANT 4 LLC 701-0000-4320 427.27 2/26/2025 Electric Charges 2,371.57 2/26/2025 CCP NI MASTER TENANT 4 LLC 2,371.57 CENTERPOINT ENERGY MINNEGASCO 101-1170-4321 2,502.78 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-7019-4321 990.88 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1600-4321 21.91 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-0000-4321 667.33 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1220-4321 1,555.22 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 531.14 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1312-4321 4,035.28 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1530-4321 463.87 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 700-7043-4321 1,598.03 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1190-4321 4,606.99 2/19/2025 Gas Charges CENTERPOINT ENERGY MINNEGASCO 101-1550-4321 641.39 2/19/2025 Gas Charges 17,614.82 2/19/2025 CENTERPOINT ENERGY MINNEGASCO 17,614.82 CenturyLink 700-7043-4310 62.54 2/19/2025 Telephone & Communication Charges 62.54 2/19/2025 AP - Check Detail (3/3/2025)Page 7 of 34 122 Last Name Acct 1 Amount Check Date Description CenturyLink 62.54 Chappell Central Inc 414-4010-4702 129,851.09 2/27/2025 Pay App #4 Civic Campus 129,851.09 2/27/2025 Chappell Central Inc 129,851.09 Cintas Corporation No. 2 101-1312-4510 93.32 2/20/2025 first aid kits 93.32 2/20/2025 Cintas Corporation No. 2 93.32 City of Watertown 700-0000-4370 25.00 2/20/2025 Leadership & Influence-Gillen City of Watertown 101-1550-4370 100.00 2/20/2025 Leadership & Influence-Storms/Koehnen City of Watertown 701-0000-4370 25.00 2/20/2025 Leadership & Influence-Gillen 150.00 2/20/2025 City of Watertown 150.00 CivicPlus 101-1160-4207 3,850.00 2/20/2025 Municode City Code Hosting & Self Publishing Renewal 3,850.00 2/20/2025 CivicPlus 3,850.00 CORE & MAIN LP 700-0000-4550 749.84 2/20/2025 water supplies for repairs 749.84 2/20/2025 CORE & MAIN LP 749.84 Crooked Pint 101-1123-4381 7.00 2/19/2025 Chamber Ambassador Meeting/Lunch AP - Check Detail (3/3/2025)Page 8 of 34 123 Last Name Acct 1 Amount Check Date Description 7.00 2/19/2025 Crooked Pint 7.00 Cub Foods 101-1220-4165 41.92 2/19/2025 Detergent and laundry soap Cub Foods 101-1560-4112 22.96 2/19/2025 Coffee with cops treats 64.88 2/19/2025 Cub Foods 64.88 DELEGARD TOOL COMPANY 101-1370-4260 5.01 2/20/2025 tools 5.01 2/20/2025 DELEGARD TOOL COMPANY 101-1370-4260 14.37 2/27/2025 tool 14.37 2/27/2025 DELEGARD TOOL COMPANY 19.38 Dell 101-1160-4131 173.93 2/19/2025 Dock for Matt Kerr Dell 101-1160-4131 1,015.86 2/19/2025 24" Conference Monitors Dell 101-1160-4131 362.24 2/19/2025 27" Dell Monitors - Melissa Dell 101-1160-4131 1,605.47 2/19/2025 Laptop upgrade for Matt Kerr 3,157.50 2/19/2025 Dell 3,157.50 Delta Airlines 101-1120-4381 357.97 2/19/2025 Flight Tampa ICMA October 2025 357.97 2/19/2025 Delta Airlines 357.97 Delta Fire & Safety Inc.201-0000-4705 3,896.25 2/27/2025 Fire station air quality monitor AP - Check Detail (3/3/2025)Page 9 of 34 124 Last Name Acct 1 Amount Check Date Description 3,896.25 2/27/2025 Delta Fire & Safety Inc. 3,896.25 Digital Impact Solutions 101-1611-4130 159.00 2/19/2025 FebFest ice fishing contest tickets 159.00 2/19/2025 Digital Impact Solutions 159.00 Dorsey and Whitney, LLP 101-1140-4302 7,120.00 2/27/2025 Community Center property acquisition 7,120.00 2/27/2025 Dorsey and Whitney, LLP 7,120.00 ECM PUBLISHERS INC 101-1420-4336 44.33 2/27/2025 Planning Affidavit of Publication 25-01 ECM PUBLISHERS INC 101-1310-4336 233.74 2/27/2025 25-01 PH Notice 278.07 2/27/2025 ECM PUBLISHERS INC 278.07 Economic Development Assn of MN 101-1123-4370 395.00 2/19/2025 EDAM Winter Conference Registration Economic Development Assn of MN 101-1420-4360 1,585.00 2/19/2025 EDAM Organization Membership Invoice for 2025 1,980.00 2/19/2025 Economic Development Assn of MN 1,980.00 Empire Abrasives 101-1370-4150 112.38 2/19/2025 Sanding belt and discs 112.38 2/19/2025 Empire Abrasives 112.38 AP - Check Detail (3/3/2025)Page 10 of 34 125 Last Name Acct 1 Amount Check Date Description Engel Water Testing Inc 700-0000-4300 1,160.00 2/20/2025 water samples 1,160.00 2/20/2025 Engel Water Testing Inc 1,160.00 Facebook 101-1615-4340 19.97 2/19/2025 FB ad for the Tree Lighting Ceremony Facebook 101-1530-4375 49.96 2/19/2025 FB ad for the Holiday Boutique 69.93 2/19/2025 Facebook 69.93 FedEx Office 700-0000-4330 105.70 2/19/2025 Postage for chemical tests FedEx Office 700-0000-4330 14.98 2/19/2025 Sent equipment in for repair - water 120.68 2/19/2025 FedEx Office 120.68 Fleet Farm 101-1550-4120 95.32 2/19/2025 Ice cleats/bit replacement Fleet Farm 101-1320-4120 41.16 2/19/2025 Sprocket and chain 136.48 2/19/2025 Fleet Farm 136.48 FlippingBook 101-1125-4229 1,070.00 2/19/2025 yearly subscription-online Connection viewer 1,070.00 2/19/2025 FlippingBook 1,070.00 Flyleaf Books 101-1120-4371 169.99 2/19/2025 Leadership development books 169.99 2/19/2025 AP - Check Detail (3/3/2025)Page 11 of 34 126 Last Name Acct 1 Amount Check Date Description Flyleaf Books 169.99 FRANEK INCORPORATED 101-0000-2073 500.00 2/20/2025 Erosion escrow 9405 River Rock Dr S #618671 FRANEK INCORPORATED 101-0000-2073 500.00 2/20/2025 Erosion escrow 7214 Alphabet St #626152 FRANEK INCORPORATED 101-0000-2073 500.00 2/20/2025 Erosion escrow 1927 Visionary Ct #589620 FRANEK INCORPORATED 101-0000-2073 500.00 2/20/2025 Erosion escrow 7303 Frontier Trl #617575 FRANEK INCORPORATED 101-0000-2073 500.00 2/20/2025 Erosion escrow 7109 Purple Pkwy #595268 FRANEK INCORPORATED 101-0000-2073 500.00 2/20/2025 Erosion escrow 1939 Visionary Ct #593174 3,000.00 2/20/2025 FRANEK INCORPORATED 3,000.00 Fusion 701-0000-4370 21.47 2/19/2025 8-Hour HAZWOPER Refresher Fusion 700-0000-4370 21.48 2/19/2025 8-Hour HAZWOPER Refresher 42.95 2/19/2025 Fusion 42.95 Gertens 101-1550-4150 610.00 2/19/2025 Ice melter 610.00 2/19/2025 Gertens 610.00 Go Gymnastics 101-1537-4343 1,446.75 2/20/2025 Mini Tiny Mighty 2251.114-.116 Go Gymnastics 101-1538-4343 742.50 2/20/2025 Littles 2251.117 2,189.25 2/20/2025 Go Gymnastics 2,189.25 GOPHER STATE ONE-CALL INC 701-0000-4300 124.23 2/20/2025 January Utility locates & annual fee GOPHER STATE ONE-CALL INC 700-0000-4300 124.22 2/20/2025 January Utility locates & annual fee 248.45 2/20/2025 AP - Check Detail (3/3/2025)Page 12 of 34 127 Last Name Acct 1 Amount Check Date Description GOPHER STATE ONE-CALL INC 248.45 Government Finance Officers Association 101-1130-4360 175.00 2/19/2025 GFOA CPFO Renewal K Grinnell 175.00 2/19/2025 Government Finance Officers Association 175.00 Grazzini Brothers & Company 414-4010-4702 42,750.00 2/27/2025 Pay App #3 Civic Campus 42,750.00 2/27/2025 Grazzini Brothers & Company 42,750.00 Great Plains Fire 201-0000-4705 1,151.23 2/20/2025 four sets turnout boots-Heger Nutter Vance & Ryan 1,151.23 2/20/2025 Great Plains Fire 1,151.23 Grunig Mackenze 101-1310-4381 42.00 2/26/2025 MDG Travel for CEAM Grunig Mackenze 101-1310-4381 34.84 2/26/2025 APWA conference travel 76.84 2/26/2025 Grunig Mackenze 76.84 Hayes Mark 700-7204-4901 100.00 2/20/2025 Water Wise Rebate- Dishwasher 100.00 2/20/2025 Hayes Mark 100.00 Health Strategies 101-1220-4352 467.00 2/20/2025 New hire physical examination 467.00 2/20/2025 AP - Check Detail (3/3/2025)Page 13 of 34 128 Last Name Acct 1 Amount Check Date Description Health Strategies 467.00 HealthPartners, Inc.701-0000-2012 4,119.74 2/20/2025 Health Insurance-March 2025 HealthPartners, Inc.701-0000-2013 336.40 2/20/2025 Dental Insurance-March 2025 HealthPartners, Inc.101-0000-2013 240.29 2/20/2025 Dental Insurance-March 2025 HealthPartners, Inc.101-0000-2012 65,883.36 2/20/2025 Health Insurance-March 2025 HealthPartners, Inc.101-0000-2012 3,827.79 2/20/2025 Health Insurance-March 2025 HealthPartners, Inc.720-0000-2013 96.08 2/20/2025 Dental Insurance-March 2025 HealthPartners, Inc.700-0000-2013 384.44 2/20/2025 Dental Insurance-March 2025 HealthPartners, Inc.101-0000-2013 4,036.35 2/20/2025 Dental Insurance-March 2025 HealthPartners, Inc.700-0000-2012 6,001.18 2/20/2025 Health Insurance-March 2025 HealthPartners, Inc.720-0000-2012 1,297.56 2/20/2025 Health Insurance-March 2025 86,223.19 2/20/2025 HealthPartners, Inc. 86,223.19 Holton Electric Contractors LLC 700-0000-4550 565.71 2/27/2025 well 3 power/wiring issues 565.71 2/27/2025 Holton Electric Contractors LLC 565.71 Home Depot 101-1550-4150 311.74 2/19/2025 Tube sand Home Depot 101-1220-4120 9.19 2/19/2025 Gear Tie Loops 320.93 2/19/2025 Home Depot 320.93 Ingram Michael & Elspeth 101-0000-2073 500.00 2/20/2025 Erosion escrow 7506 Erie Ave #639418 Ingram Michael & Elspeth 101-0000-2073 500.00 2/20/2025 Erosion escrow 7506 Erie Ave #639417 1,000.00 2/20/2025 Ingram Michael & Elspeth 1,000.00 Inland Empire Safety & Supply 700-0000-4240 90.00 2/19/2025 Restock winter gloves for crew AP - Check Detail (3/3/2025)Page 14 of 34 129 Last Name Acct 1 Amount Check Date Description Inland Empire Safety & Supply 701-0000-4240 90.00 2/19/2025 Restock winter gloves for crew 180.00 2/19/2025 Inland Empire Safety & Supply 180.00 Innovative Office Solutions LLC 101-1120-4110 135.68 2/20/2025 Air Freshener Paper Batteries Note Pads 135.68 2/20/2025 Innovative Office Solutions LLC 135.68 Internation Assoc of Arson Investigators 101-1220-4360 103.00 2/19/2025 Annual dues for IAAI membership 103.00 2/19/2025 Internation Assoc of Arson Investigators 103.00 International Code Council 101-1250-4370 600.00 2/19/2025 ICC Continuing ed-Gibbons International Code Council 101-1250-4370 600.00 2/19/2025 ICC Continuing Ed-Vickerman 1,200.00 2/19/2025 International Code Council 1,200.00 J.W. Pepper 101-1560-4130 95.69 2/19/2025 Printed Music for Chan-o-Laires 95.69 2/19/2025 J.W. Pepper 95.69 Jersey Mike's Subs 101-1220-4381 31.70 2/19/2025 Meal for interview panel held over dinner hour 31.70 2/19/2025 Jersey Mike's Subs 31.70 AP - Check Detail (3/3/2025)Page 15 of 34 130 Last Name Acct 1 Amount Check Date Description JJ's Clubhouse 101-1420-4381 49.50 2/19/2025 E Maass and R Arsenault lunch at training 49.50 2/19/2025 JJ's Clubhouse 49.50 Kelleher Construction, Inc 414-4010-4702 51,089.10 2/27/2025 Pay App #7 Civic Campus 51,089.10 2/27/2025 Kelleher Construction, Inc 51,089.10 KIMLEY HORN AND ASSOCIATES INC 601-6057-4303 14,967.17 2/19/2025 Market Blvd KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 44,504.04 2/19/2025 Comcast Support Services KIMLEY HORN AND ASSOCIATES INC 601-6059-4300 16,043.75 2/19/2025 Pleasant View Rd FY25 RAISE Grant 75,514.96 2/19/2025 KIMLEY HORN AND ASSOCIATES INC 701-6060-4300 5,218.34 2/26/2025 2024 Reconst Feas-Sanitary @ 8% KIMLEY HORN AND ASSOCIATES INC 601-6060-4300 38,485.26 2/26/2025 2024 Reconst Feas-PMP @ 59% KIMLEY HORN AND ASSOCIATES INC 720-6060-4300 14,350.44 2/26/2025 2024 Reconst Feas-Storm @ 22% KIMLEY HORN AND ASSOCIATES INC 700-6060-4300 7,175.21 2/26/2025 2024 Reconst Feas-Water @ 11% KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 7,768.20 2/26/2025 Comcast Support Services KIMLEY HORN AND ASSOCIATES INC 210-0000-4300 990.57 2/26/2025 Gigapower Support Service KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 2,625.00 2/26/2025 Avienda Row Homes 76,613.02 2/26/2025 KIMLEY HORN AND ASSOCIATES INC 152,127.98 Knuckleheads Bar & Grill 101-1120-4381 13.64 2/19/2025 Carver County Administrator Monthly meeting 13.64 2/19/2025 Knuckleheads Bar & Grill 13.64 Koehler Jonathan 700-7204-4901 100.00 2/20/2025 Water Wise Rebate- Clothes Washer AP - Check Detail (3/3/2025)Page 16 of 34 131 Last Name Acct 1 Amount Check Date Description 100.00 2/20/2025 Koehler Jonathan 100.00 Kraus-Anderson Construction Company 414-4010-4702 171,512.24 2/27/2025 Civic Campus 171,512.24 2/27/2025 Kraus-Anderson Construction Company 171,512.24 Kwik Trip 700-0000-4170 28.06 2/19/2025 Gas when on call - lost gas card Kwik Trip 701-0000-4170 28.06 2/19/2025 Gas when on call - lost gas card 56.12 2/19/2025 Kwik Trip 56.12 Lano Equipment 101-1550-4410 735.75 2/27/2025 Forestry mower Lano Equipment 101-1320-4410 2,207.89 2/27/2025 Forestry mower Lano Equipment 700-0000-4120 16.47 2/27/2025 hydraulic filter Lano Equipment 700-0000-4120 61.44 2/27/2025 filter 3,021.55 2/27/2025 Lano Equipment 3,021.55 LEAGUE OF MINNESOTA CITIES 101-1110-4360 30.00 2/19/2025 Mayors association League of Minnesota Cities 101-1120-4370 125.00 2/19/2025 City Day on the Hill registration League of Minnesota Cities 101-1120-4370 525.00 2/19/2025 MCMA Conference Registration 680.00 2/19/2025 League of Minnesota Cities 680.00 Lockridge Grindal Nauen P.L.L.P 101-1110-4312 3,333.33 2/20/2025 Lobbying expenses-February 2025 AP - Check Detail (3/3/2025)Page 17 of 34 132 Last Name Acct 1 Amount Check Date Description 3,333.33 2/20/2025 Lockridge Grindal Nauen P.L.L.P 3,333.33 Maddens on Gull Lake 101-1120-4381 412.32 2/19/2025 MCMA Conference Hotel Fee Maddens on Gull Lake 101-1120-4381 412.32 2/19/2025 Lodging for MCMA Conference May 2025 824.64 2/19/2025 Maddens on Gull Lake 824.64 Marco Inc 101-1160-4411 735.00 2/19/2025 copier lease 735.00 2/19/2025 Marco Inc 735.00 Martin Sophia 101-1539-4343 91.00 2/27/2025 art class 91.00 2/27/2025 Martin Sophia 91.00 Matheson Tri-Gas, Inc.101-1370-4170 311.68 2/20/2025 lp gas 311.68 2/20/2025 Matheson Tri-Gas, Inc. 311.68 Menards 700-7043-4120 49.08 2/19/2025 3/4x10' PVC/8oz Reg Clear PVC Cement Purple Primer Menards 700-7043-4120 3.03 2/19/2025 WWTP 3/4 Thd Plug PVC Menards 101-1170-4260 31.83 2/19/2025 electrical test tools Menards 700-7043-4150 111.19 2/19/2025 Ball PVC AA 16pk Ellow PVC PVC Riser Menards 101-1320-4150 37.44 2/19/2025 Fence repair Menards 101-1550-4120 322.83 2/19/2025 Portable heater replacements AP - Check Detail (3/3/2025)Page 18 of 34 133 Last Name Acct 1 Amount Check Date Description 555.40 2/19/2025 Menards 555.40 Merlins Ace Hardware 101-1530-4130 10.83 2/19/2025 velcro 10.83 2/19/2025 MERLINS ACE HARDWARE 700-7019-4120 67.11 2/20/2025 Nipple 1/4"" Ball Valve Elbow 90D MERLINS ACE HARDWARE 101-1550-4260 26.56 2/20/2025 Phillips Dr Point 6x1.25 Fender Wash MERLINS ACE HARDWARE 101-1320-4150 98.32 2/20/2025 Paint Roller Mini Tray Paint fee MERLINS ACE HARDWARE 101-1550-4150 54.55 2/20/2025 Ace Bag 60pk Caulk Gray Sealant MERLINS ACE HARDWARE 700-0000-4150 65.39 2/20/2025 Torch Kit high heat Fasteners MERLINS ACE HARDWARE 701-0000-4553 206.16 2/20/2025 Tube Sand Quikrete 60# MERLINS ACE HARDWARE 101-1550-4120 443.31 2/20/2025 Soft Soap Locks cement PVC Sprayer Drill MERLINS ACE HARDWARE 700-0000-4550 24.58 2/20/2025 Nipple Black 2"" Security Bit Set MERLINS ACE HARDWARE 101-1220-4120 19.98 2/20/2025 Battery AA 16pk 1,005.96 2/20/2025 MERLINS ACE HARDWARE 1,016.79 Metro Home and Drain 701-0000-4551 325.00 2/27/2025 clean side sewer line 206 chan view 325.00 2/27/2025 Metro Home and Drain 325.00 Metronet Holdings, LLC 101-1190-4310 105.75 2/19/2025 Telephone & Communication Charges 105.75 2/19/2025 Metronet Holdings, LLC 105.75 METROPOLITAN COUNCIL 701-0000-4509 241,707.34 2/20/2025 Wastewater services 241,707.34 2/20/2025 AP - Check Detail (3/3/2025)Page 19 of 34 134 Last Name Acct 1 Amount Check Date Description METROPOLITAN COUNCIL 241,707.34 Metropolitan Council Enviromental Services 701-0000-4509 20,000.00 2/19/2025 MCES-Feb 2025 WW Charges 20,000.00 2/19/2025 Metropolitan Council Enviromental Services 20,000.00 Metropolitan Council, Env Svcs 720-0000-4300 4,180.00 2/27/2025 CAMP - Citizen Assisted Monitoring Program 4,180.00 2/27/2025 Metropolitan Council, Env Svcs 4,180.00 MINGER CONSTRUCTION 701-0000-4553 20,774.28 2/20/2025 Emergency manhole repair Landing Dr 20,774.28 2/20/2025 MINGER CONSTRUCTION 20,774.28 Minnesota Nursery and Landscape 101-1550-4370 1,074.00 2/19/2025 Green Expo Training-Pete S/Josh H/Nick J 1,074.00 2/19/2025 Minnesota Nursery and Landscape 1,074.00 MINNESOTA RURAL WATER ASSN 700-0000-4360 425.00 2/20/2025 Membership MN rural water association 425.00 2/20/2025 MINNESOTA RURAL WATER ASSN 425.00 Minnesota State Colleges and Universities 101-1370-4370 330.00 2/19/2025 Commercial vehicle inspector recertifications Minnesota State Colleges and Universities 101-1320-4370 150.00 2/19/2025 Traffic Control Sup Re-certification-J Wickenhauser 480.00 2/19/2025 AP - Check Detail (3/3/2025)Page 20 of 34 135 Last Name Acct 1 Amount Check Date Description Minnesota State Colleges and Universities 480.00 Minnesota Trophies & Gifts 101-1611-4130 42.40 2/19/2025 FebFest Medallion 42.40 2/19/2025 Minnesota Trophies & Gifts 42.40 MN American Water Works Association 700-0000-4370 300.00 2/19/2025 MN AWWA water training 300.00 2/19/2025 MN American Water Works Association 300.00 MN Department of Transportation 101-1420-4370 40.00 2/19/2025 MN DOT training MN Department of Transportation 101-1420-4370 0.86 2/19/2025 MN DOT training 40.86 2/19/2025 MN Department of Transportation 40.86 MN Pollution Control Agency 701-0000-4370 23.00 2/19/2025 wastewater certification renewal 23.00 2/19/2025 MN Pollution Control Agency 23.00 MN Recreation and Park Association 101-1530-4375 120.00 2/19/2025 Coordinator Posting MN Recreation and Park Association 101-1800-4375 55.00 2/19/2025 Coordinator Job Posting MN Recreation and Park Association 101-1600-4352 50.00 2/19/2025 Intern job posting MN Recreation and Park Association 101-1600-4352 50.00 2/19/2025 Playground Coordinator job posting 275.00 2/19/2025 MN Recreation and Park Association 275.00 MN Utility Contractors Association 700-0000-4370 150.00 2/19/2025 Continuing education for pipelayers card AP - Check Detail (3/3/2025)Page 21 of 34 136 Last Name Acct 1 Amount Check Date Description MN Utility Contractors Association 701-0000-4370 150.00 2/19/2025 Continuing education for pipelayers card 300.00 2/19/2025 MN Utility Contractors Association 300.00 MN VALLEY ELECTRIC COOP 101-1350-4320 341.34 2/19/2025 Electric Charges 341.34 2/19/2025 MN VALLEY ELECTRIC COOP 101-1350-4320 164.66 2/26/2025 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 51.08 2/26/2025 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 173.71 2/26/2025 Electric Charges 389.45 2/26/2025 MN VALLEY ELECTRIC COOP 730.79 MTI DISTRIBUTING INC 101-1550-4120 636.56 2/20/2025 mower parts MTI DISTRIBUTING INC 101-1550-4120 611.94 2/20/2025 mower parts 1,248.50 2/20/2025 MTI DISTRIBUTING INC 1,248.50 Mulcahy Nickolaus LLC 414-4010-4702 140,320.13 2/27/2025 Pay App #3 Civic Campus 140,320.13 2/27/2025 Mulcahy Nickolaus LLC 140,320.13 Munivate LLC 101-1250-4300 13,298.00 2/19/2025 BS&A Training / Consulting Service 13,298.00 2/19/2025 Munivate LLC 13,298.00 NAPA AUTO & TRUCK PARTS 101-1320-4120 16.63 2/20/2025 parts AP - Check Detail (3/3/2025)Page 22 of 34 137 Last Name Acct 1 Amount Check Date Description NAPA AUTO & TRUCK PARTS 101-1250-4140 3.99 2/20/2025 fuse holder 20.62 2/20/2025 NAPA AUTO & TRUCK PARTS 700-0000-4120 438.31 2/27/2025 filters NAPA AUTO & TRUCK PARTS 101-1250-4140 3.99 2/27/2025 fuse holder NAPA AUTO & TRUCK PARTS 101-1320-4120 -16.63 2/27/2025 parts NAPA AUTO & TRUCK PARTS 101-1550-4140 54.49 2/27/2025 filter 480.16 2/27/2025 NAPA AUTO & TRUCK PARTS 500.78 National Fire Protection Assn 101-1220-4360 225.00 2/19/2025 Annual dues for NFPA membership 225.00 2/19/2025 National Fire Protection Assn 225.00 Nuss Truck & Equipment 101-1320-4140 779.19 2/27/2025 107 module 779.19 2/27/2025 Nuss Truck & Equipment 779.19 NvoicePay 101-1130-4300 740.14 2/20/2025 Payment Processing Fees-January 740.14 2/20/2025 NvoicePay 740.14 PACE ANALYTICAL SERVICES INC 700-0000-4303 803.00 2/20/2025 EWTP Biological Pilot Testing 803.00 2/20/2025 PACE ANALYTICAL SERVICES INC 803.00 Panera Bread 101-1220-4381 56.83 2/19/2025 Meal for PT FF Interview Panel AP - Check Detail (3/3/2025)Page 23 of 34 138 Last Name Acct 1 Amount Check Date Description Panera Bread 101-1110-4372 265.35 2/19/2025 City Council Meal 322.18 2/19/2025 Panera Bread 322.18 Park Construction Co 601-6060-4751 848,948.31 2/19/2025 2024 City Reconstruct 24-01 PMP Park Construction Co 701-6060-4751 91,379.69 2/19/2025 2024 City Reconstruct 24-01 Sanitary Park Construction Co 720-6060-4751 262,092.03 2/19/2025 2024 City Reconstruct 24-01 Storm Park Construction Co 700-6060-4751 189,537.58 2/19/2025 2024 City Reconstruct 24-01 Water 1,391,957.61 2/19/2025 Park Construction Co 1,391,957.61 PeachJar.Com 101-1611-4340 325.00 2/19/2025 FebFest promotions PeachJar 325.00 2/19/2025 PeachJar.Com 325.00 Pitney Bowes Inc.101-1120-4410 1,108.72 2/27/2025 Annual mntn/meter rental 1,108.72 2/27/2025 Pitney Bowes Inc. 1,108.72 Pollard Water 700-0000-4120 1,625.63 2/20/2025 confined space monitors Pollard Water 701-0000-4120 1,625.63 2/20/2025 confined space monitors 3,251.26 2/20/2025 Pollard Water 700-7043-4160 426.32 2/27/2025 west water treatment plant Pollard Water 700-7019-4160 426.32 2/27/2025 east water treatment plant Pollard Water 700-0000-4150 507.50 2/27/2025 fire hydrant out of service bags 1,360.14 2/27/2025 AP - Check Detail (3/3/2025)Page 24 of 34 139 Last Name Acct 1 Amount Check Date Description Pollard Water 4,611.40 Positive Promotions 101-1210-4375 207.45 2/19/2025 Appreciation mugs for commissions and council Positive Promotions 101-1210-4145 1,485.51 2/19/2025 #9PM routine logo blinking light giveaways 1,692.96 2/19/2025 Positive Promotions 1,692.96 Postmaster 101-1120-4330 26.00 2/19/2025 Postage 26.00 2/19/2025 Postmaster 26.00 Premium Waters, Inc 101-1550-4120 4.32 2/20/2025 Lake Ann Shop drinking water 4.32 2/20/2025 Premium Waters, Inc 4.32 Princess Party Pals 101-1530-4345 700.00 2/19/2025 Princess for Royal Ball 700.00 2/19/2025 Princess Party Pals 700.00 Promotion Select 101-1110-4375 300.00 2/20/2025 promotional items Promotion Select 101-1600-4130 278.90 2/20/2025 promotional items 578.90 2/20/2025 Promotion Select 578.90 Pro-Tec Design, Inc.101-1160-4530 335.50 2/20/2025 Service Call - Reprogram Fire / Security Panel AP - Check Detail (3/3/2025)Page 25 of 34 140 Last Name Acct 1 Amount Check Date Description 335.50 2/20/2025 Pro-Tec Design, Inc. 335.50 RACHEL CONTRACTING, INC 720-7025-4751 246,245.70 2/20/2025 2024 Pond Maintenance Project 246,245.70 2/20/2025 RACHEL CONTRACTING, INC 246,245.70 Ramsey Excavating Company 414-4010-4702 73,011.77 2/27/2025 Pay App #7 Civic Campus 73,011.77 2/27/2025 Ramsey Excavating Company 73,011.77 RJ Kool Midwest Inc 101-1220-4152 235.95 2/27/2025 Extraction Washer Maintenance Check 235.95 2/27/2025 RJ Kool Midwest Inc 235.95 ROADKILL ANIMAL CONTROL 101-1320-4300 258.00 2/20/2025 roadkill animal 258.00 2/20/2025 ROADKILL ANIMAL CONTROL 258.00 Rogneby Scott 700-7204-4901 100.00 2/27/2025 Water Wise Rebate- Dishwasher 100.00 2/27/2025 Rogneby Scott 100.00 Sam's Club 101-1560-4112 96.39 2/19/2025 Storage, Cups, Jet Dry, Dawn AP - Check Detail (3/3/2025)Page 26 of 34 141 Last Name Acct 1 Amount Check Date Description 96.39 2/19/2025 Sam's Club 96.39 SCHULZ ROBERT & DEERAE 720-0000-2020 7.18 2/26/2025 Utility Refund-8652 Lake Riley Drive SCHULZ ROBERT & DEERAE 700-0000-2020 4.24 2/26/2025 Utility Refund-8652 Lake Riley Drive SCHULZ ROBERT & DEERAE 701-0000-2020 14.00 2/26/2025 Utility Refund-8652 Lake Riley Drive 25.42 2/26/2025 SCHULZ ROBERT & DEERAE 25.42 Scribe 101-1160-4219 708.00 2/19/2025 Screen capture documentation software 708.00 2/19/2025 Scribe 708.00 SESAC 101-1530-4125 1,217.00 2/19/2025 SESAC Music Licensing 2025 1,217.00 2/19/2025 SESAC 1,217.00 Shakopee Bowl 101-1120-4371 416.87 2/19/2025 Soda for holiday party 416.87 2/19/2025 Shakopee Bowl 416.87 Smallrig Technology 101-1125-4260 -47.92 2/19/2025 Camera rig Smallrig Technology 101-1125-4260 79.29 2/19/2025 SmallRig cage/NATO rail for Canon R6 Mark II 31.37 2/19/2025 AP - Check Detail (3/3/2025)Page 27 of 34 142 Last Name Acct 1 Amount Check Date Description Smallrig Technology 31.37 SOUTHWEST LOCK & KEY 101-1170-4510 196.50 2/20/2025 change lock elevator room 196.50 2/20/2025 SOUTHWEST LOCK & KEY 196.50 SPS Works 101-1120-4110 -8.99 2/19/2025 Credit for SPS -8.99 2/19/2025 SPS Works -8.99 Sr Mechanical 101-1220-4510 483.54 2/27/2025 service RTU not heating 483.54 2/27/2025 Sr Mechanical 483.54 Stampli 101-1130-4300 1,362.00 2/19/2025 Stampli-AP Processing Dec 2024 1,362.00 2/19/2025 Stampli 1,362.00 Star Tribune 101-1120-4360 24.00 2/19/2025 Star Tribune online access 24.00 2/19/2025 Star Tribune 24.00 Stratoguard, LLC 101-1160-4205 230.56 2/19/2025 Proofpoint Email Filter Service-Jan 230.56 2/19/2025 AP - Check Detail (3/3/2025)Page 28 of 34 143 Last Name Acct 1 Amount Check Date Description Stratoguard, LLC 230.56 SUMMIT FIRE PROTECTION 101-1550-4510 1,158.00 2/20/2025 annual fire extinguisher service SUMMIT FIRE PROTECTION 101-1312-4510 2,133.70 2/20/2025 annual fire extinguisher service 3,291.70 2/20/2025 SUMMIT FIRE PROTECTION 3,291.70 Target 101-1120-4372 11.23 2/19/2025 Name Tags for Offsite Training 12 17 24 Target 101-1120-4110 11.08 2/19/2025 PW Lunchroom supplies 22.31 2/19/2025 Target 22.31 TimeSaver Off Site Secretarial, Inc 101-1125-4300 172.00 2/20/2025 January 13 City Council Meeting minutes TimeSaver Off Site Secretarial, Inc 101-1125-4300 172.00 2/20/2025 City Council Meeting Minutes 1.27.25 TimeSaver Off Site Secretarial, Inc 101-1125-4300 172.00 2/20/2025 Park & Recreation Mintues TimeSaver Off Site Secretarial, Inc 101-1125-4300 172.00 2/20/2025 Planning Commission meeting minutes January 21 688.00 2/20/2025 TimeSaver Off Site Secretarial, Inc 688.00 TJ Office Furniture LLC 414-4010-4300 9,600.00 2/20/2025 Storage of office furniture 9,600.00 2/20/2025 TJ Office Furniture LLC 9,600.00 Top Line Steel Corporation 414-4010-4702 23,750.00 2/27/2025 Pay App #4 Civic Campus 23,750.00 2/27/2025 Top Line Steel Corporation 23,750.00 AP - Check Detail (3/3/2025)Page 29 of 34 144 Last Name Acct 1 Amount Check Date Description U of M Contlearning 101-1250-4370 700.00 2/19/2025 UofM Continuing ed-Vickerman U of M Contlearning 101-1250-4370 350.00 2/19/2025 UofM Continuing ed-Gibbons U of M Contlearning 101-1310-4370 130.00 2/19/2025 Construction Site Recertification - G Bender U of M Contlearning 101-1250-4370 350.00 2/19/2025 UofM Continuing ed-Kirschbaum U of M Contlearning 101-1310-4370 320.00 2/19/2025 UofM Design of Construction SWPPP Classes U of M Contlearning 720-0000-4370 130.00 2/19/2025 Construction Site Manager Recertification-Pinkalla U of M Contlearning 101-1250-4370 350.00 2/19/2025 UofM Continuing ed-Sullivan 2,330.00 2/19/2025 U of M Contlearning 2,330.00 Ultimate Events, Inc 101-1611-4402 1,775.00 2/20/2025 FebFest tent and tables 1,775.00 2/20/2025 Ultimate Events, Inc 1,775.00 VERIZON WIRELESS 101-1550-4310 442.03 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1540-4310 40.01 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1370-4310 205.80 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 701-0000-4310 92.93 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1110-4310 40.01 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1310-4310 261.97 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 700-0000-4310 92.94 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1600-4310 250.62 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1420-4310 190.57 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1170-4310 46.39 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1530-4310 41.39 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1312-4310 129.17 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1520-4310 52.17 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1220-4310 687.80 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 700-0000-4310 559.05 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 720-0000-4310 202.84 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 701-0000-4310 413.98 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1250-4310 316.85 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1320-4310 322.17 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1120-4310 137.81 2/26/2025 Telephone & Communication Charges VERIZON WIRELESS 101-1160-4310 139.17 2/26/2025 Telephone & Communication Charges AP - Check Detail (3/3/2025)Page 30 of 34 145 Last Name Acct 1 Amount Check Date Description 4,665.67 2/26/2025 VERIZON WIRELESS 4,665.67 Warning Lites of Minnesota, Inc.101-1611-4410 406.00 2/20/2025 Cones FebFest 406.00 2/20/2025 Warning Lites of Minnesota, Inc. 406.00 Waste Management of Minnesota, Inc 101-1312-4329 150.53 2/27/2025 Garbage Service-February 2025 Waste Management of Minnesota, Inc 101-1550-4329 677.40 2/27/2025 Garbage Service-February 2025 Waste Management of Minnesota, Inc 101-1220-4329 117.58 2/27/2025 Garbage Service-February 2025 Waste Management of Minnesota, Inc 101-1611-4410 212.86 2/27/2025 Garbage carts FebFest Waste Management of Minnesota, Inc 700-0000-4329 18.81 2/27/2025 Garbage Service-February 2025 Waste Management of Minnesota, Inc 101-1170-4329 216.53 2/27/2025 Garbage Service-February 2025 Waste Management of Minnesota, Inc 701-0000-4329 18.81 2/27/2025 Garbage Service-February 2025 Waste Management of Minnesota, Inc 101-1190-4329 360.59 2/27/2025 Garbage Service-February 2025 1,773.11 2/27/2025 Waste Management of Minnesota, Inc 1,773.11 When I work 101-1617-4130 50.00 2/19/2025 WhenIWork Scheduling Software 50.00 2/19/2025 When I work 50.00 White House Custom Colour 101-1125-4300 25.47 2/19/2025 Prints for Heart of Chanhassen Display 25.47 2/19/2025 White House Custom Colour 25.47 WM MUELLER & SONS INC 700-0000-4150 520.00 2/20/2025 spoils from water main breaks AP - Check Detail (3/3/2025)Page 31 of 34 146 Last Name Acct 1 Amount Check Date Description 520.00 2/20/2025 WM MUELLER & SONS INC 520.00 Wolf River Electric 101-1250-3301 229.00 2/27/2025 Cancelled Permit - 2024-03077 - 7473 Saratoga Dr 229.00 2/27/2025 Wolf River Electric 229.00 WSB & ASSOCIATES INC 700-0000-4300 2,192.00 2/20/2025 EWTP Biological Water Treatment Pilot Study WSB & ASSOCIATES INC 101-1311-4306 5,507.00 2/20/2025 2024 GIS Support Services 7,699.00 2/20/2025 WSB & ASSOCIATES INC 720-0000-4300 1,725.25 2/27/2025 2024 WCA Support Services WSB & ASSOCIATES INC 720-7025-4300 3,634.75 2/27/2025 2024 Pond Maintenance Project WSB & ASSOCIATES INC 720-7025-4300 674.00 2/27/2025 2023 Pond Maintenance Project 6,034.00 2/27/2025 WSB & ASSOCIATES INC 13,733.00 WW GRAINGER INC 700-7043-4120 2,204.60 2/20/2025 fan motor 2,204.60 2/20/2025 WW GRAINGER INC 2,204.60 XCEL ENERGY INC 701-0000-4320 -884.43 2/19/2025 Electric Charges XCEL ENERGY INC 701-0000-4320 771.19 2/19/2025 Electric Charges XCEL ENERGY INC 701-0000-4320 994.12 2/19/2025 Electric Charges XCEL ENERGY INC 700-0000-4320 -843.10 2/19/2025 Electric Charges XCEL ENERGY INC 700-0000-4320 1,955.58 2/19/2025 Electric Charges XCEL ENERGY INC 700-7043-4320 2,723.71 2/19/2025 Electric Charges 4,717.07 2/19/2025 AP - Check Detail (3/3/2025)Page 32 of 34 147 Last Name Acct 1 Amount Check Date Description XCEL ENERGY INC 700-0000-4320 197.74 2/26/2025 Electric Charges XCEL ENERGY INC 101-1170-4320 1,268.23 2/26/2025 Electric Charges XCEL ENERGY INC 700-0000-4320 3,314.72 2/26/2025 Electric Charges XCEL ENERGY INC 101-1220-4320 1,075.13 2/26/2025 Electric Charges XCEL ENERGY INC 101-1312-4320 1,581.96 2/26/2025 Electric Charges XCEL ENERGY INC 101-1190-4320 1,021.94 2/26/2025 Electric Charges XCEL ENERGY INC 701-0000-4320 197.74 2/26/2025 Electric Charges XCEL ENERGY INC 101-1120-1193 161.69 2/26/2025 Electric Charges XCEL ENERGY INC 701-0000-4320 4,852.33 2/26/2025 Electric Charges XCEL ENERGY INC 101-1540-4320 1,155.32 2/26/2025 Electric Charges XCEL ENERGY INC 700-0000-4320 184.39 2/26/2025 Electric Charges XCEL ENERGY INC 700-0000-4320 2,652.56 2/26/2025 Electric Charges XCEL ENERGY INC 101-1600-4320 69.38 2/26/2025 Electric Charges XCEL ENERGY INC 700-7019-4320 3,585.67 2/26/2025 Electric Charges XCEL ENERGY INC 101-1600-4320 931.48 2/26/2025 Electric Charges XCEL ENERGY INC 101-1550-4320 187.33 2/26/2025 Electric Charges 22,437.61 2/26/2025 XCEL ENERGY INC 27,154.68 Young Paul 101-1701-4345 345.00 2/20/2025 Sweetheart Dance DJ 345.00 2/20/2025 Young Paul 345.00 ZDC Partners LLC 414-4010-4300 12,125.00 2/27/2025 Office Furniture 12,125.00 2/27/2025 ZDC Partners LLC 12,125.00 ZIEGLER INC 700-0000-4120 62.08 2/20/2025 relay / diode 62.08 2/20/2025 ZIEGLER INC 700-0000-4120 34.85 2/27/2025 relay/spring for generator AP - Check Detail (3/3/2025)Page 33 of 34 148 Last Name Acct 1 Amount Check Date Description 34.85 2/27/2025 ZIEGLER INC 96.93 Zoho Corporation 101-1160-4205 315.00 2/27/2025 Service Desk Tech License - Facilities 315.00 2/27/2025 Zoho Corporation 315.00 Zoom 101-1160-4207 104.04 2/19/2025 Monthly zoom webinar charges 104.04 2/19/2025 Zoom 104.04 3,499,677.20 AP - Check Detail (3/3/2025)Page 34 of 34 149 City Council Item March 10, 2025 Item Approve Letter of Intent to Award with BKV Group for A&E Services for the Chanhassen Bluffs Community Center File No.Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION "The Chanhassen City Council authorizes entering into a letter of intent to award with architectural firm BKV for the Chanhassen Bluffs Community Center." Motion Type Simple Majority Vote of members present Strategic Priority Development & Redevelopment SUMMARY BACKGROUND The City of Chanhassen issued a RFQ for Architect Services on January 15, 2025. The City Council and staff interviewed three firms on February 12, 2025 and further discussed on February 19, 2025. The City Council directed staff to negotiate a contract with BKV Group. Full contract documents will be considered on the March 24, 2025 or April 14, 2025 council agenda; the letter of intent allows work to continue in the meantime. DISCUSSION 150 BUDGET RECOMMENDATION Staff recommends the City Council authorize entering into the letter of intent. ATTACHMENTS RFQ Response_BKV Group_Chanhassen Bluffs 250304 BKV Group - Chanhassen Bluffs - LOI Chanhassen Bluffs Comm Center RFQ AE January 15, 2025 151 CHANHASSEN BLUFFS COMMUNITY CENTER STATEMENT OF QUALIFICATIONS FOR ARCHITECTURAL & ENGINEERING (AE) SERVICES FEBRUARY 5, 2025 ARCHITECTURE | INTERIOR DESIGN | URBAN DESIGN & LANDSCAPE ARCHITECTURE ENGINEERING | CONSTRUCTION ADMINISTRATION | BRANDED ENVIRONMENTS | SUSTAINABLE DESIGN 152 BKV GROUP | 1Chicago | Dallas | Minneapolis | Washington, DC | www.bkvgroup.com February 5, 2025 RE: RFQ for Professional Architectural and Engineering (A/E) Services – Chanhassen Bluffs Community Center Dear Laurie and Jerry, and members of the Selection Committee: On behalf of BKV Group, we appreciate the opportunity to share our qualifications for this transformative project in Chanhassen. As a firm deeply rooted in the Twin Cities, we understand the unique challenges and opportunities of working here in our community. With over 45 years of service and hundreds of successful projects for cities, counties, and the state, we have earned the trust of our clients—many of whom return to us for future work. We are committed to transparent decision-making, responsible stewardship of public funds, and a shared commitment to your success. While we have collaborated with Chanhassen before, we approach every project with fresh eyes and open ears. Whether building upon previous design work or starting anew, we begin by listening, researching, and establishing the factors that will result in success. Our team brings creative solutions, technical expertise, and a holistic approach to ensure this project not only meets but exceeds community expectations. As a full-service architecture, design, and engineering firm, we offer many of the essential disciplines for this project. However, we also recognize the value of specialized expertise. In addition to the team you already know and who has helped bring this project to this point, we invited two key partners to enhance our team—ensuring the best solutions for the City of Chanhassen. Generator Studio, a leader in sports, recreation, venue, and hospitality design, brings decades of experience to make this project a world-class destination. Their experience is critical in creating exceptional experiences for athletes, teams, officials, guests, and the entire Chanhassen community. Having previously been part of Generator’s leadership team, I have seen firsthand their passion and skill in action. Together, we have delivered projects for the St. Louis Blues, Tampa Bay Lightning, Minnesota Wild, Target Center, the Vikings, Fresno Grizzlies, and more. When selecting the ideal design partner for your project, Generator was the perfect choice. Equally critical to a successful sports and recreation facility are its engineering and technology systems. That is why we have involved ME Engineers—past partners and industry experts in mechanical and electrical engineering, ice systems design, sports lighting, acoustics, and technology integration. By consolidating these key services under one trusted partner, Chanhassen can be confident that every factor will be addressed seamlessly. Our statement of qualifications highlights our collaborative stakeholder-focused process, industry-leading expertise and experience, a holistic and creative approach, a pragmatic approach to sustainability, and responsive project management—key factors in ensuring your project’s success and key differentiators of our team. We bring a friendly, upbeat, and fun approach to our work and are excited to build on our past collaborations with Chanhassen. With a shared passion for creating functional, durable, cost-effective, and beautiful facilities, we look forward to achieving our firmwide mission of enriching lives and strengthening communities with you. Sincerely, BKV Group Laurie Hokkanen, City Manager The City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Jerry Ruegemer, Parks & Recreation Director The City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Paul Michell, AIA Government Practice Leader, Partner in Charge 222 North 2nd Street, Suite 101, Minneapolis, MN 55401 816.405.7585 – pmichell@bkvgroup.com 153 BKV GROUP | 2 Firm Description 3 Key Personnel 5 Firm Experience 10 Project Understanding & Approach 13 Proposed Schedule 18 TABLE OF CONTENTS 154 BKV GROUP | 3 FIRM INFORMATION BKV Group 222 North Second Street Minneapolis, MN 55401 612.339.3752 www.bkvgroup.com YEAR ESTABLISHED 1978 POINT OF CONTACT Paul Michell Government Managing Partner pmichell@bkvgroup.com 816.405.7585 FIRM SIZE 173 employees 4 office locations FULL-SERVICE DESIGN BKV provides a holistic, community- driven platform providing clients with Architecture, Interior Design, Urban Design, Landscape Architecture, Structural Engineering, Electrical Engineering, Mechanical Engineering, Construction Administration, and Branded Environments services. FIRM INFORMATION Generator Studio 1615 Baltimore Avenue Kansas City, MO 64108 816.333.6527 www.generatorstudio.com YEAR ESTABLISHED 2009 POINT OF CONTACT Mike Kress Founding Partner mike@generatorstudio.com 816.333.6527 FIRM SIZE 31 employees 1 office location CONSULTANT SPECIALTIES Generator Studio is a comprehensive architecture and interior design firm that blends the technical chops of legacy sports firms with a highly collaborative, client-centered approach. FIRM INFORMATION ME Engineers 2480 East Pershing Road Kansas City, MO 64108 816.474.1056 www.me-engineers.com YEAR ESTABLISHED 1981 POINT OF CONTACT Jeff Ewens Principal jeff.ewens@me-engineers.com 816.304.7533 FIRM SIZE 500+ employees 17 office locations CONSULTANT SPECIALTIES ME Engineers is a global leader in the design of innovative MEPT systems for sports and recreation facilities, with specialty services including ice systems design, building performance modeling, sports lighting design, acoustics, technology design, low- voltage, and audio-visual design. Bringing over 45 years of combined experience in sports architecture, with work on multiple community rinks and several NHL clients including the Minnesota Wild’s Xcel Energy Center Renovations. With over 500 civic, government, and community projects designed across the state of Minnesota and the country at-large, BKV Group leverages its full-service structure to design timeless public facilities. Over four decades, ME Engineers has assembled and developed a team that is recognized for state-of-the-art building systems with exacting and thoughtful attention to the unique needs of sports and recreation projects. FIRM & CONSULTANT DESCRIPTIONS 155 BKV GROUP | 4 FIRM INFORMATION USAquatics, Inc. 10343 County Road 16 SE Delano, MN 55328 763.972-5897 www.usaquaticsinc.com YEAR ESTABLISHED 1991 POINT OF CONTACT Rick Schaffer President & Design Manager rick@usaquaticsinc.com 952.221.4700 FIRM SIZE 3 employees 1 office location CONSULTANT SPECIALTIES USAquatics is a firm specializing in the planning and design of aquatic projects including pool, waterpark, splash pad, and swimming facilities. USAquatics is a professional provider for the Facilities Development Department of USA Swimming. They apply over 100 years of experience to apply the knowledge gained in over 2,000 aquatic facilities nationally and internationally. FIRM INFORMATION Bolton & Menk, Inc. 3300 Fernbrook Lane North, Suite 300 Plymouth, MN 55447 763.544.7129 www.Bolton-Menk.com YEAR ESTABLISHED 1949 POINT OF CONTACT David Rey Senior Engineer, Principal Dave.rey@bolton-menk.com 763.227.6534 FIRM SIZE 900+ employees 41 office locations CONSULTANT SPECIALTIES Bolton & Menk specializes in providing public infrastructure solutions, advocating for communities to design their ideal project and finding funding to make their dreams a reality. FIRM INFORMATION HKGi 800 Washington Avenue North Minneapolis, MN 55401 612.338.0800 www.hkgi.com YEAR ESTABLISHED 1982 POINT OF CONTACT Bryan Harjes President bryan@hkgi.com 612.310.2419 FIRM SIZE 22 employees 1 office location CONSULTANT SPECIALTIES HKGi is a planning, landscape architecture, and urban design firm creating projects that reflect the community and its unique landscape within public development contexts. FIRM INFORMATION Ballard*King & Associates (B*K) 9457 S. University Blvd #335 Highlands Ranch, CO 80126 303.470.8661 www.ballardking.com YEAR ESTABLISHED 1992 POINT OF CONTACT Scott Caron Senior Associate scott@ballardking.com 903.353.1928 FIRM SIZE 7 employees 1 office location CONSULTANT SPECIALTIES B*K is a recreation program, planning, and operations consulting firm that provides services and expertise to the recreation and leisure industry, guiding clients through master plans, and opening and operating parks & recreation facilities and services. B*K’s involvement is a value-added optional service that is not required by the RFQ, but could be impactful to the City of Chanhassen. FIRM & CONSULTANT DESCRIPTIONS (continued) 156 BKV GROUP | 5 DESIGN LEADERSHIP Michael Healy Project Manager BKV GROUP Paul Michell Partner-in-Charge Senior Project Manager BKV GROUP KEY PERSONNEL: ORGANIZATIONAL CHART Trace Jacques Senior Design Leader BKV GROUP Mike Kress Sport & Venue Design Principal GENERATOR STUDIO Kelly Naylor Director of Interior Design BKV GROUP Jeff Ewens Engineering Design Principal, Ice Systems Engineer ME ENGINEERING Megan Van Beck Director of Branded Environments BKV GROUP Bryan Harjes Landscape Architecture Principal HKGI ARCHITECTURE & ENGINEERING SUPPORT BKV GROUP Larry Farris Code & ADA Compliance Brad Severson Director of Structural Engineering Bess McCollough Senior Project Architect Kristine Siiro Branded Environments LANDSCAPE ARCHITECTURE HKGi Amy Bower Lead Landscape Architect Hannah Schmitz Landscape Design & Visualization COST ESTIMATING (OPTIONAL) PPM Doug Holmberg Senior Cost Estimator SPORT & VENUE DESIGN GENERATOR STUDIO Andrew Kesel Sport & Venue Architecture & Subject Matter Expert Christina Franklin Sport/Venue Interior Design POOL MASTER PLANNING USAQUATICS Tom Schaffer Founder & Senior Consultant Rick Schaffer Senior Project Coordinator & Designer RECREATION OPERATIONS CONSULTING (OPTIONAL) BALLARD*KING Scott Caron Senior Consultant MEPT SYSTEMS ME ENGINEERING Donnie Roberts Electrical Lead Jim Scott Mechanical Lead Bronson Blasi Technology Systems Donald Cadenhead Audio-Visual Cameron Sullivan Acoustics CIVIL ENGINEERING BOLTON & MENK David Rey Senior Engineer Tim Olson Water Resources Asst. Group Leader We have included resumes for those responsible for major areas of design on the following pages. Additional resumes available upon request. Please refer to the Project Understanding & Approach section for information regarding availability and workload. 157 BKV GROUP | 6 Paul Michell, AIA Partner-in-Charge, Senior Project Manager With 25 years of experience in planning and delivering complex public and community facilities, Paul is dedicated to high-quality design, teamwork, and leadership, ensuring functional and enduring community projects that meet client goals and deliver value for tax dollars. EDUCATION University of Kansas, Bachelor of Architecture REGISTRATIONS Registered Architect: MN # 61543; NCARB, among others YEARS OF EXPERIENCE BKV Group: 2 Total: 25 Relevant experience Chanhassen Bluffs Community Center, Chanhassen, MN Chanhassen City Hall, Senior Center & Civic Campus, Chanhassen, MN Enterprise Center Renovations, St. Louis, MO* Centene Community Ice Center, Maryland Heights, MO* Amalie Arena Renovations, Tampa, FL* US Bank Stadium Suite Level and Cheerleader Suite, Minneapolis, MN* Xcel Energy Center Scoreboard Replacement, St. Paul, MN* FedEx Field Concessions, Washington, DC* Target Center New Ice Sheet and Systems, Minneapolis, MN* Lipscomb University Arena, Nashville, Tennessee** HHH Metrodome Operations Office Expansion, Minneapolis, MN** Michael Healy, AIA Project Manager, Partner Michael, a technical design professional with over 16 years of experience in public projects, will lead the project coordination, overseeing documentation and construction while ensuring the project meets client goals. EDUCATION University of Minnesota, Masters of Architecture; University of Minnesota, Bachelor of Science, Architecture, Minor, Construction Management REGISTRATIONS Registered Architect: MN #55378; OSHA 10-Hour Certification YEARS OF EXPERIENCE BKV Group: 14 Total: 16 Relevant experience Chanhassen City Hall, Senior Center & Civic Campus, Chanhassen, MN Edina Community Health & Safety Facility & Fire Station #2, Edina, MN Rosemount Police & Public Works Campus, Rosemount, MN Minnetonka Ice Rink Concession Remodeling, Minnetonka, MN Howard Lake Library, Howard Lake, MN Shakopee City Hall, Shakopee, MN Owatonna Arts Center - Entry Addition, Owatonna, MN Three Affiliated Tribes Elder’s Center, Veteran’s Center, & Community Market Place Master Plan, White Shield, ND Fridley Civic Campus, Fridley, MN Eden Prairie Police Department Remodel, Eden Prairie MN Dakota County Empire Campus Public Works, Dakota County, MN KEY PERSONNEL: RESUMES Representing the Major Areas of Design * Projects managed by Paul Michell while with Generator Studio. ** Projects by Paul Michell while with another firm.158 BKV GROUP | 7 Trace Jacques, AIA, CID, LEED AP ND Senior Design Leader, Partner Trace Jacques has over 35 years of design experience. He designs consequential buildings with inspired identity to invigorate and transform environments nationwide to serve the public realm. He works closely with his team to ensure an exacting design execution that aligns with client, brand, city and community expectations. Trace actively engages clients and communities in collaborative and empowering creative processes, demonstrating the impact of ideas and decisions, contextualizes projects, addresses key aesthetic and functional forces – all in real time. This powerful collaboration fosters trust, engages, empowers, and compresses the design process. EDUCATION University of Minnesota, Bachelor of Architecture with Honors, Architecture Thesis Award; Normandale Community College, Pre-Architecture course requirements and Fine Arts REGISTRATIONS Registered Architect: MN #24227; CID #C02232; LEED AP ND YEARS OF EXPERIENCE BKV Group: 4 Total: 35 Relevant experience Chanhassen City Hall, Senior Center & Civic Campus, Chanhassen, MN Chanhassen Bluffs Community Center, Chanhassen, MN The Lights Mixed-Use and Ice Arena Development, West Fargo, MN Andrews County Recreation Center, Andrews, TX Edina Community Health & Fire Station #2 Facility, Edina, MN Rosemount Police & Public Works, Rosemount, MN Roseville Civic Campus Master Plan, Roseville, MN Kelly Naylor, CID, LEED AP Director of Interior Design, Partner As a partner and leader in our Interiors Group, Kelly has 24 years of experience on a wide variety of projects including multifamily housing, mixed- use developments, corporate offices and municipal buildings. Her expertise includes programming, space planning, interior design conceptualization, adaptive reuse strategies, material selection, FF&E selections, specifications, construction document development and coordination. Kelly’s passion for ecological and environmentally smart processes help provide unique solutions and durable, attractive sustainable designs for each client. EDUCATION University of Minnesota, Bachelor of Science, Interior Design REGISTRATIONS NCIDQ Certification #016271; LEED Accredited Professional; Minnesota Certified Interior Designer (CID) #C02169 YEARS OF EXPERIENCE BKV Group: 24 Total: 25 Relevant experience Chanhassen City Hall, Senior Center & Civic Campus, Chanhassen, MN Chanhassen Bluffs Community Center, Chanhassen, MN Andrews County Recreation Center, Andrews, TX Edina Community Health & Fire Station #2 Facility, Edina, MN Barstool Sports Headquarters, Chicago, IL Dakota County New Kaposia Library, South St. Paul, MN Howard Lake New Public Library, Howard Lake, MN KEY PERSONNEL: RESUMES Representing the Major Areas of Design 159 BKV GROUP | 8 Mike Kress, AIA Sport/Venue Design Principal With attention to creative vision, detail, and budget, Mike’s leadership on multiple hockey- specific sports projects — including multi-phase arena renovations and new training center builds — has led to effective solutions and happy, repeat clients. No matter the project, Mike is often engaged in topics well beyond the built environment, solving issues and creating long-term value through thoughtful design. EDUCATION University of Detroit, Bachelor of Architecture REGISTRATIONS Registered Architect: 5 states YEARS OF EXPERIENCE Generator Studio: 16 Total: 30 Relevant experience Kraken Community Iceplex, Seattle, WA Centene Community Ice Center, Maryland Heights, MO Fifth Third Arena—Chicago Blackhawks Community Ice Rink Expansion, Chicago Blackhawks, Chicago, IL Amalie Arena Renovations (multi-phased), Tampa, FL Enterprise Center Renovations (multi-phased), St. Louis, MO Xcel Energy Center Renovations (multi-phased), St. Paul, MN Kansas City Ice Center and Pavilion, Shawnee, KS U.S. Bank Stadium Renovation, Minneapolis, MN Carriage Club Ice Center Rink Study, Kansas City, MO CPKC Stadium, Kansas City, MO Kirkland Ice Center, Kirkland, WA Jeff Ewens, PE, LEED AP Engineering Design Principal, Ice Systems Engineer Jeff Ewens is a Principal and leads the Kansas City office at ME Engineers. With more than 25 years of experience, he has particular expertise in HVAC & hydronic system design, humidity control, and control systems for large-scale and complex projects. His experience includes all phases of design, as well as energy analysis and systems testing and balancing. As Principal in Charge, Jeff guides the coordination of the project’s mechanical systems between the clients and owners. He determines the project’s scope of work, provides executive oversight over the delivery of the construction documents, and manages the project through construction. EDUCATION Missouri University of Science and Technology, Bachelor of Science, Mechanical Engineering REGISTRATIONS Professional Engineer: 12 states YEARS OF EXPERIENCE ME Engineers: 14 Total: 29 Relevant experience Fifth Third Arena—Chicago Blackhawks Community Ice Rink Expansion, Chicago Blackhawks, Chicago, IL WeStreet Ice Center, Tulsa, OK Fort Dupont Ice Arena, Washington D.C. McKendree Metro Rec Plex, O’Fallon, IL HarborCenter Arena, City of Buffalo,, NY Roadrunner Athletics Center of Excellence, University of Texas San Antonio, San Antonio, TX Football Training Facility, Florida State University, Tallahassee, FL KEY PERSONNEL: RESUMES Representing the Major Areas of Design 160 BKV GROUP | 9 Bryan Harjes, PLA, LEED AP Landscape Architecture Principal Bryan has provided leadership for several civic campus, municipal facility, and park and recreation facility site design projects in communities throughout the region. He has been the lead consultant for planning and design of the City of Chanhassen’s Civic Campus improvements, currently under construction. He is also currently providing landscape architecture leadership for improvements at North Commons Park in Minneapolis, a project that includes expansion of the neighborhood community center, and he has also provided similar design leadership for new visitor center facilities at nature centers in Fridley and Olmsted County. EDUCATION University of Minnesota, Master of Landscape Architecture and Bachelor of Environmental Design REGISTRATIONS Landscape Architect, MN#42954; MI#3901001779 YEARS OF EXPERIENCE HKGI: 28 Total: 28 Relevant experience Chanhassen City Hall, Senior Center & Civic Campus, Chanhassen, MN North Commons Park Improvements, Minneapolis, MN Springbrook Nature Center, Fridley, MN Oxbow Nature Center, Olmsted County, MN Civic Campus Site Redevelopment Study, Fridley, MN Municipal Facilities Study, Golden Valley, MN Police Station and City Hall Site Design, Burnsville, MN Federal Reserve Heritage Landing Site Plan, Minneapolis, MN Soldier’s Field Memorial Park Improvements, Rochester, MN David Rey, PE Senior Engineer, Principal Dave is a principal engineer with Bolton & Menk who began his civil engineering career in 1994. He is directly responsible for the development of construction documents, technical specifications, and construction administration for large-scale site development including park and recreation sites, university sports facilities, K12 school campuses, public safety facilities, civic and community centers, and healthcare facilities. His site design expertise includes grading and drainage plans, low impact design (LID), traffic flow and routing, infrastructure planning and design, stormwater management, and pedestrian circulation. Dave puts an emphasis on client relationships and is always looking out for the Owner’s and Client’s interests. EDUCATION University of Wisconsin-Madison, Bachelor of Science, Civil and Environmental REGISTRATIONS Professional Engineer: MN #40180, IA, ND, WI YEARS OF EXPERIENCE Bolton & Menk: 4 Total: 31 Relevant experience David M. Thaler Sports Complex, Mound, MN Shakopee Ice Arena/Community Center, Shakopee, MN Elk River Multi-Sports Facility, Elk River, MN Braemar Outdoor Rink & Seasonal Dome, Edina, MN Maslowski Wellness & Research Center, Wadena, MN New Community Center, Fairmont, MN Andover Community Center Expansion, Andover, MN Willmar Recreation Center, Willmar, MN St. Michael Ice Arena, St. Michael, MN Northfield Ice Arena – City of Northfield (currently in design) KEY PERSONNEL: RESUMES Representing the Major Areas of Design 161 BKV GROUP | 10 CHANHASSEN BLUFFS COMMUNITY CENTER Chanhassen, Minnesota REFERENCECity of Chanhassen, MN7700 Market Blvd, P.O. Box 147 Chanhassen MN 55317 Laurie Hokkanen, City Manager, p: 952.227.1119 e: lhokkanen@chanhassenmn.gov SIZE177,000 SF COMPLETEDConcept Design, Marketing, and Outreach Completed SERVICESProgramming, Project Management, Architecture, Interior Design, Branding, Community Engagement ANDREWS COUNTY RECREATION CENTER Andrews, Texas This brand new community recreation center optimizes the long narrow site with a natural-light-filled two-story center that includes two full size ULI basketball courts, one full size multi-purpose court, and a large 1/6th mile elevated indoor track. The center also includes lobby and lounges, fitness spaces, kitchen and concessions, multi-purpose rooms, an indoor playground, game rooms, and a dedicated virtual reality space. Currently underway, this facility will provide Andrews County with a place-making statement building that will foster a sense of belonging for everyone and give the community a reflection of its vitality. REFERENCEAndrews County, TX Kerry Pack, Commissioner Precinct 1p: 432.524.1438 e: kpack@co.andrews.tx.us SIZE50,000 SF COMPLETEDCurrently in Design SERVICESProgramming, Project Management, Architecture, Interior Design, Branding, Community Engagement FIRM EXPERIENCE The City of Chanhassen engaged BKV Group to lead and advance planning and design for the Chanhassen Bluffs Recreation Center. The project is envisioned as a new regional recreation destination for all ages. The facility may include amenities like an indoor walking track, two sheets of ice, a field house with turf and gym space available year-round, an indoor playground, a community room, and a privately operated restaurant. The facility would be located at the southeast corner of the new Avienda development, at the intersection of Highway 212 and Powers Boulevard. The BKV Group team collaborated closely with the City and Kruas Anderson and developed the design and marketing materials to help the City inform the public in advance of the November 2024 election. With success at the polls, the project is poised to move into design and construction. 162 BKV GROUP | 11 REFERENCECity of Kirkland:Lynn Zwaagstra, Director (pronouns: she/her/hers)Parks and Community Services123 Fifth Ave, Kirkland WA 98033p: 425.587.3300e: LZwaagstra@kirklandwa.gov SIZE132,000 GSF CHANHASSEN CIVIC CAMPUS Chanhassen, Minnesota The City of Chanhassen engaged the BKV Group team to help re- imagine their civic center of their downtown core. The project replaces the existing City Hall to create a one-of-a-kind civic campus as their new city center. The project will attract visitors to the campus and the surrounding downtown area for community events and recreational and cultural activities. Comprised of a new City Hall, Senior Center, Park Pavilion, and park and recreation amenities, the new heart of Chanhassen will welcome their diverse community and create a place of identity, gathering, and government business to serve the residents and visitors for decades to come. REFERENCECity of Chanhassen, MN7700 Market Blvd, P.O. Box 147 Chanhassen MN 55317 Laurie Hokkanen, City Manager, p: 952.227.1119 e: lhokkanen@chanhassenmn.gov SIZE33,000 SF COMPLETEDJune, 2025 (Phase 1), June 2026 (Phase 2) estimated SERVICESPlanning, Programming, Design, Project Management, Architecture, Landscape Architecture, Mechanical, Plumbing/FP, Electrical, and Structural Engineering Specifications, Interior Design, Code Analysis, Construction Administration FIRM EXPERIENCE COMPLETEDIn Design/ Speculated completion 2026 (per RFP) SERVICESFull Architectural services including being the Architect of Record (Programming, ProjectManagement, Architecture, Interior Design, Community Engagement, Construction Administration, Ice Sports Subject Matter Expert (consultant to Seattle Kraken) KIRKLAND ICE CENTER Kirkland, Washington Embodying a partnership between the NHL’s Seattle Kraken and the city of Kirkland, this versatile facility is equipped with two NHL-regulation ice rinks featuring an elevated viewing mezzanine, ice and ice sports support facilities, a food and beverage outlet within a large public atrium, and 10,000 square feet of flexible community space—creating a co-branded hub for athletic, educational, and community gatherings, while meeting the rising demand for access to ice in the Pacific Northwest. 163 BKV GROUP | 12 FIFTH THIRD ARENA Chicago, Illinois This $65M expansion for the Chicago Blackhawks’ Fifth Third Arena aims to transform the facility into a world-class community ice venue with two additional rinks, improved pedestrian connections, enhanced walkways, expanded bike storage, multipurpose spaces, hospitality areas, and an outdoor patio and café. The facility expansion will not only serve a practical need for additional sheets of ice but will also turn a formally inward-focused training facility into a public-facing community asset with the addition of hospitality and community/entertainment spaces, creating a dynamic and vibrant hub of activity. REFERENCEChicago Blackhawks1901 W. Madison StreetChicago, IL 60612 Mel Muoio, Blackhawks Senior Director, Experience Designp: 312.659.3674e: mmuoio@blackhawks.com SIZE135,000 SF (addition) COMPLETED2025 SERVICESFull Architectural services including being the Architect of Record (Programming, Project Management, Architecture, Community Engagement, Construction Administration) KRAKEN COMMUNITY ICEPLEX Seattle, Washington As the only sheets of ice in the city of Seattle, KCI is the connective tissue of the Kraken brand to the city and region they play for. Beyond the three rinks, the facility features both community spaces and 40,000 SF of medical, strength, and operations facilities. This allows the destination to flourish as a public and private facility, simultaneously. Blending hospitality with utility, KCI includes a restaurant, office space, team store, lounge areas, weight room, locker rooms, and a first-to- market micro Starbucks—all built into the technology-rich design. COMPLETED2021 (new construction) SERVICESFull Architectural services including being the Architect of Record (Programming, Project Management, Architecture, Interior Design, Community Engagement, Construction Administration) REFERENCEKraken Community Iceplex10601 5th Ave NE, Ste 100Seattle, WA 98125 Lance Lopes, Seattle Kraken Executive Vice Presidentp: 425.830.1792, e: llopes@seattlekrakenhockey.com SIZE172,000 SF FIRM EXPERIENCE 164 BKV GROUP | 13 A COMPREHENSIVE TEAM THAT UNDERSTANDS THIS PROJECT AND THE COMMUNITY We recognize the importance of delivering a top-tier recreational and community center experience for Chanhassen. The existing facility has limitations, and the City needs expanded facilities and programming to serve both the community and the region. Recognizing the significance of this opportunity we are not merely relying upon our past project involvement. We have strategically assembled a team of trusted collaborators with specialized expertise to address all aspects of your project. Your project is unique, and it requires a team that understands every requirement and nuance—from evolving best practices to cutting-edge innovations. Our commitment to you begins with listening and a promise to take a fresh look at the program and the design direction. We will carefully assess and prioritize your needs, translating them into a thoughtful final building program that balances practical adjacencies and operations with the aspiration of creating a landmark facility — one that brings pride to Chanhassen and beyond. With the right team and process, we stand ready to help Chanhassen once again. While BKV Group brings deep local experience in community and government projects, our team is bolstered by deep national expertise in sports and recreation facilities. This type of project is at the heart of Generator Studio’s work. Having shaped NHL arenas and community ice centers alike, they understand how to create spaces that serve everyone. They have done much more than just ice facilities — whether for professional, collegiate, or community they thrive on creating spaces with a sense of hospitality and that elevates the experience of all facility users. Their designs seamlessly adapt, thriving with minimal staff on a quiet Wednesday morning yet scaling up to host weekend tournaments, competitions, and multi-purpose events. Generator Studio has executed every program space Chanhassen is considering many times before. However, the architectural expertise of BKV Group and Generator Studio does not alone guarantee success. That is why we have partnered with ME Engineers — specialists in MEP engineering for sports and recreation design — ensuring your facility operates seamlessly for every event and activity. A key focus will be optimizing infrastructure efficiency while minimizing operating costs. Their expertise in ice systems, sports lighting, acoustics, and technology integration will be instrumental in making this a premier destination. Ensuring a well-designed site that balances traffic flow, parking demands, safety, and security is a top priority for our team. Our collaboration with HKGi on the Civic Campus project was nothing less than outstanding, and we are excited to continue that partnership for landscape architecture on this project. For civil engineering and surveying, we have brought in Bolton & Menk — a longtime, trusted partner that also has experience in recreation and ice facility projects. Both firms will be critical in addressing site challenges and opportunities at every stage of the project. We will focus on solutions that meet facility needs, enhance public safety, and create an elevated arrival experience with site and landscape designs that will celebrate Chanhassen Bluffs as a truly special destination. BKV Group frequently partners with Delano-based USAquatics, a leading aquatic consulting and design firm with a portfolio exceeding $900 million in aquatic projects. Recognizing the public’s interest in incorporating a pool into the new community center, we understand the importance of long-term planning to address this need. USAquatics prioritizes client goals, blending decades of experience with innovative design solutions to overcome complex challenges. They will play a key role in the early design phases, collaborating on the master plan and concept development to ensure that the facility's overall design can seamlessly accommodate a future pool expansion when the time is right. The BKV Group team also provides expertise in branding, wayfinding, environmental graphics, project messaging, and outreach. Our internal Branded Environments team helps clients build strong brand identities by using storytelling to create a cohesive narrative tailored to each of our projects. We are proud of the strong role that our Branded Environments team played in the City’s outreach leading up to the November election. They will continue to support the project by shaping its vision, assisting the City’s efforts to engage the community, and ensuring clear communication as the project progresses. This is not an additional service — it is integral to how we help our clients achieve their goals. PROJECT UNDERSTANDING & APPROACH 165 BKV GROUP | 14 The City may find value in two additional services that could enhance the project's success. First, engaging Ballard*King for market analysis, final programming review, operational analysis, and economic impact projections could provide valuable insights. They played a key role in planning the senior center for the civic campus project, and their expertise could support the City in these operational areas. Second, the City may consider involving an independent cost estimator to work alongside the Construction Manager, ensuring budget confidence. While not required for the civic campus project, this approach has frequently been used on our construction management projects. For this, we would partner with PPM, a trusted collaborator of BKV Group. Both services are included as optional scopes in our fee proposal. We have assembled a team that meets every project need, including optional services that the RFQ may not have considered. Through a combination of core and specialized services, we are committed to delivering innovative solutions while staying within budget. With deep experience in projects like yours, we offer a process that leverages our collective expertise, resources, and innovative strategies to elevate your new community center into a regional standout. We will lead this effort, fostering meaningful collaboration with your team, leaders, and staff to ensure a project that exceeds expectations. INCORPORATING CHANHASSEN’S GOALS AND VALUES Our team is committed to designing spaces that reflect the heart of the community. Through open dialogue, transparency, and accessibility, we create meaningful places where communities can thrive. With deep expertise in community, sports, and recreation projects, we understand how to deliver impactful designs within budget while addressing the evolving needs of your community. Our goal is to create functional, beautiful spaces that truly represent Chanhassen. Just as we did at the beginning of the civic campus project, and for the conceptual design for the Chanhassen Bluffs initiative, we begin every design by immersing ourselves in the community — documenting its character, understanding its essence, and using that insight to craft an integrated, thoughtful design. This collaborative process welcomes input from all stakeholders, exploring multiple concepts that evolve into a final solution that is both functional and visually compelling. A successful design is one where every participant feels the building both belongs and meets their needs. Your facility should seamlessly fit within Chanhassen, reinforcing the city’s values and aspirations for the future. It is essential that your design team understands both your unique vision and the specific requirements of your facility type. No two clients share the same circumstances, which is why we prioritize a communication-driven process—asking questions, making informed suggestions, and weighing all options to arrive at the best solution. Our goal is to incorporate state-of-the-art design that reflects both our expertise and your input, resulting in a world-class destination and a highly functional facility. We are excited about the opportunity to bring this vision to life for Chanhassen. A FOCUS ON COMMUNICATION & COORDINATION The success of this project will be built upon a collaborative, consensus-driven planning process that establishes a clear schedule and work plan with input from all stakeholders. The BKV Group team will work closely with the City of Chanhassen and the selected Construction Manager to refine this plan, ensuring critical milestones and project goals are clearly defined and met within the timeline. Our strong history of partnering with local construction professionals fosters a unified team with open communication. Beyond regular workshops and progress reviews, we will assist in presenting updates to the City Council and community as needed. To maintain momentum, we support weekly touchpoints via email or virtual meetings, ensuring continuous dialogue and accountability. We will document every workshop with meeting minutes to capture key input and direction. Led by our experienced senior team, we bring the expertise needed to address critical issues efficiently and keep the project on schedule. Our team includes national leaders in this project type, offering innovative solutions and fresh perspectives. Simply put, we will help the City navigate key decisions, ensuring the Chanhassen Bluffs Community Center becomes a lasting, impactful asset for the community. 166 BKV GROUP | 15 MITIGATING RISKS THROUGH LESSONS LEARNED For nearly 50 years, BKV Group has successfully delivered projects across Minnesota. Our team’s featured national experience provides a broader perspective. We offer a refined process for effective disruption planning and risk mitigation. Stakeholder Involvement. Active stakeholder involvement throughout the planning and design process is essential for building consensus and minimizing changes. A collaborative and inclusive programming approach, led by subject matter experts, ensures that all key voices are heard from the outset. Each facility has unique nuances, particularly in revenue-generating areas such as party rooms, skill development training spaces, and food and beverage outlets. Addressing these elements early allows for strategic adjacencies and operational efficiencies to be maximized. Engaging user groups, City officials, and the public from the beginning fosters smoother decision-making and a more unified vision. Our past collaborations with the City have demonstrated that a transparent, participatory process leads to outstanding results, where all stakeholders play a role in shaping a successful, community-driven design. Projects with Ice Sheets. Thermal performance is a critical factor in the success of an ice facility, directly impacting both ice quality and visitor comfort. Achieving optimal conditions requires a design team with extensive expertise in environmental and ice system engineering — ideally, a single engineering practice managing both scopes to ensure seamless integration. Balancing rink performance temperature with fan comfort presents a unique challenge, demanding precise climate control to maintain high-quality ice while ensuring a comfortable environment for spectators. Factors such as dew point, humidity, and air exchange must be carefully managed in coordination with the building envelope to prevent ice degradation and surface inconsistencies. Additionally, flexibility in design is essential to accommodate varying usage demands and long- term maintenance needs, ensuring the facility remains efficient and high-performing for years to come. The Business of Recreation. Integrating business thinking and a strong focus on return on investment (ROI) into the design of community and recreation centers ensures long-term sustainability and maximizes community impact. These facilities serve as economic drivers, attracting visitors, creating jobs, and enhancing property values. Prioritizing ROI helps allocate resources efficiently, directing investments toward features and services that offer the greatest value while maintaining fiscal responsibility. This approach informs decisions on materials, technology, and programming, ensuring cost-effective solutions that enhance user experience. By embedding business principles into design, community and recreation centers become vibrant, financially sustainable spaces that continue to serve and enrich their communities for generations. Construction Management Projects. In projects where a construction manager helps guide design and documentation, maintaining the budget relies on leveraging the collective expertise of the entire project team—architects, engineers, the construction manager, the owner, and other consultants. Through ongoing dialogue, consideration of alternatives, and an approach informed by industry expertise, we ensure that design decisions align with financial goals. Throughout the process, we engage in open discussions with the Construction Manager and the City’s core team to clarify priorities, distinguish needs from wants, and provide the City with the information needed to make well-informed cost and value decisions. If cost estimates indicate budget concerns, we revisit these discussions to ensure any necessary adjustments preserve the project’s core objectives. Working collaboratively with the Construction Manager, we develop strategic modifications that bring the design back in line with financial targets without compromising quality or vision. Restaurant/Tenant Spaces. Our team has designed a wide range of restaurant spaces, from small coffee shops to celebrity chef venues, as well as major food service operations in arenas and stadiums. In many cases, we have provided spaces for future development by operators or designed them for the operator’s needs. This varied restaurant experience enables us to future-proof the lease space, ensuring accommodations for health code, optimizing utilities, exhaust and ventilation, streamlining deliveries, and integrating technology accommodations. 167 BKV GROUP | 16 Site Understanding. We will assess all site factors — such as development-provided infrastructure, adjacent uses within the Avienda development, utilities, wetlands, and soil conditions — early on to identify and resolve any issues before design begins. Necessary site improvements will be documented during programming and schematic design to ensure the budget covers all scope. Our team is well versed in the nature of the site, but our experts at HKGi and Bolton & Menk will be crucial to considering every challenge and opportunity present. Sustainability on Budget. A pragmatic approach to sustainable building design focuses on reducing costs and environmental impact through smart choices. This includes optimizing natural light and ventilation, using efficient insulation and systems, and incorporating renewable energy when possible. Water-saving features and durable, low-impact materials further cut expenses. By balancing initial costs with long-term savings, this approach ensures sustainability without sacrificing function, style, or budget. We believe due diligence, combined with a transparent and collaborative approach, is key to identifying project requirements and developing effective solutions. Our focus on communication and collaboration helps clients achieve their goals and minimize risks. EXPERIENCE ADAPTING PRIOR PLANNING In many projects, initial programming, needs assessments, or concept designs are developed before our engagement, and we often revisit our own planning when a project experiences a delay before design begins. As design progresses, every project benefits from a fresh evaluation to ensure alignment with the client’s evolving needs, goals, and vision. Chanhassen’s project is no exception. With an expanded team, we bring additional resources to fully explore the best path forward for this once-in-a-lifetime opportunity. Our goal is to create a world-class destination that will serve the community for decades. Rather than simply picking up where we left off, we will continue the collaborative spirit and design exploration that Chanhassen has come to expect from BKV Group, reaffirming the programming and design direction to deliver the best possible outcome. INNOVATIVE PROFESSIONAL SERVICES BKV Group takes immense pride in the services we provide and the innovative ways we deliver value to our clients. Over time, we have continuously refined and expanded our systems and methods to enhance efficiency and decision-making. Our goal is to make every project — and the many decisions it entails—as seamless and effortless as possible for our clients. Below are a few key service differentiators that set us apart. Real-time Design. As the City of Chanhassen has experienced, we frequently design in real-time during workshops, ensuring an interactive and collaborative process. Trace Jacques comes prepared with options but remains engaged in actively generating and refining ideas alongside the City in 3D format. This dynamic approach allows clients to participate directly in the design process, exploring solutions and understanding the impact of decisions instantly—without waiting for the design team to develop ideas between sessions. Branding, Environmental Graphics, and Outreach. Our Branded Environments team has been a key partner to the City, contributing to both the civic campus project and referendum support services for the community center. Megan Van Beck and Kristine Siiro will continue their involvement in these next phases of design, bringing expertise that extends far beyond traditional brand development. Their process begins with listening and understanding, playing an integral role in discovery, programming, and establishing the project’s pillars of success. They translate these goals into actionable design elements, whether through branding, logos, environmental graphics, or interior design concepts that reflect Chanhassen’s unique history and culture. Additionally, they help set design standards for print and media to ensure a cohesive and consistent project message. Their expertise in engagement, outreach, messaging, strategy, and graphics will support the City’s communication efforts, reinforcing the essence of the project and its significance to the community. Ultimately, it’s about clear, impactful communication—your brand, your culture, your project. Rendered Views & Animations. When the design has been given enough definition, we produce photorealistic renderings that will help stakeholders, City leadership, and the public easily understand what the project is becoming. This is true not only for the exterior but also the interior. We frequently also work through decisions on material choices and environment by utilizing rendered views so that the City will be 168 BKV GROUP | 17 able to see what different options truly will look like. Using these tools we can also generate walk-through or fly-by animations, and even immersive 360-degree views of the spaces being designed. Shared Information Modeling. As design continues to develop, BKV Group utilizes 3D Building Information Modeling (BIM) as the standard process for developing conceptual designs through final construction documents. As a fully integrated architectural and engineering team, we incorporate structural, mechanical, plumbing, and electrical systems into the same model, ensuring seamless coordination. BIM allows our team to visualize design implications in real-time, preventing conflicts such as overlapping ducts and steel beams. This results in a more efficient and well-coordinated project, enabling stakeholders to better understand and evaluate design choices. Additionally, BIM integrates green building analysis tools that estimate energy usage against benchmarks, using precise meteorological data to optimize building performance. This allows for lifecycle optimization strategies, such as shading devices and window transparency, to balance energy efficiency throughout different seasons. Virtual Reality. Whether it be early in the design process, or as design is further refined, BKV Group can bring Virtual Reality (VR) into our design process, leveraging BIM models without additional effort or time. This technology can allow clients to experience and assess design elements such as natural lighting, material choices, and spatial flow in real-time. VR is especially valuable for public projects, offering an immersive way to evaluate movement and efficiency for staff and equipment. By providing an interactive and dynamic visualization tool, we enhance communication, refine design decisions, and ensure alignment with client expectations at every stage of the project. STAFF AVAILABILITY Our approach is always to assign the right team to each project, ensuring that your project receives the expertise and attention it deserves. We have assembled a highly skilled team of senior leaders who will be actively involved from inception to completion, dedicating a significant portion of their time to this important endeavor. All those identified on the organization chart are currently available for the duration of the project. With several projects transitioning into construction, our schedules are well-aligned to focus on Chanhassen’s community center. Currently, our firm is operating at 65% capacity, with projections indicating this level will remain steady, ensuring ample resources and availability to support the City throughout the process. Behind the scenes, this core team will be reinforced by additional studio members and support staff, allowing us to deliver the highest quality results. Your project deserves the best, and we are confident that we have assembled the ideal team to bring your vision to life. STAFF AVAILABILITY Team Members FirmChanhassenOccupiedFreePaul Michell BKV 35%60%5% Michael Healy BKV 45%50%5% Trace Jacques BKV 30%60%10% Bess McCollough BKV 55%40%5% Kelly Naylor BKV 35%55%10% Megan Van Beck BKV 10%85%5% Kristine Siiro BKV 15%80%5% Larry Farris BKV 5%95%0% Brad Severson BKV 25%75%0% Mike Kress GS 30%65%5% Andrew Kesel GS 35%65%0% Christina Franklin GS 30%60%10% Jeff Ewens ME 25%70%5% Donnie Roberts ME 30%65%5% Jim Scott ME 30%65%5% Bronson Blasi ME 20%80%0% Donald Cadenhead ME 20%75%5% Cameron Sullivan ME 10%90%0% Tom Schaffer US-A 10%85%5% Rick Schaffer US-A 15%80%5% Bryan Harjes HKGi 30%65%5% Amy Bower HKGi 35%60%5% Hannah Schmidtz HKGi 30%70%0% David Rey B&M 35%60%5% Tim Olson B&M 10%85%5% 169 BKV GROUP | 18 QUALITY CONTROL BKV Group is committed to continuous improvement in architecture and engineering, delivering excellence in design, technical expertise, and client service. Our comprehensive Quality Assurance (QA) program spans the entire project lifecycle — from initial studies through construction — integrating proven processes to uphold the highest standards. Rather than relying solely on milestone-driven checkpoints, we embed quality into every phase of our work. For us, QA means getting it right the first time, every time. Each team member is accountable for maintaining quality, following clearly defined procedures throughout the project. By assigning the right personnel to each task and maintaining open communication, we ensure that all objectives are defined and executed. A well-coordinated and complete set of construction documents is essential to project success and risk mitigation. We achieve this through planning, documentation standards, and tracking of revisions. Our use of Building Information Modeling (BIM) fosters seamless collaboration between disciplines, ensuring that all teams work from the most current information. Regular coordination meetings keep the team aligned on design, budget, schedules, and permitting requirements, further reinforcing project efficiency. To maintain accuracy and consistency, our documents undergo a multi-level review process, including independent checks by experienced Construction Administration staff. Additionally, we provide third-party building envelope reviews as a standard service, ensuring the long-term durability and performance of our designs. This extra level of scrutiny is particularly critical for public projects, where responsible investment and lasting community value are paramount. For Construction Management projects, this commitment is further strengthened through an enhanced Quality Control process. By collaborating closely with construction professionals, we incorporate real-time feedback, ensuring that quality, cost efficiency, and schedule management are integrated into the design as it evolves. This proactive approach leads to more effective decision-making, reducing risk and optimizing project outcomes. SCHEDULE Our team is ready to start immediately and build momentum. We have reviewed the project scope and schedule to ensure alignment. Our core team will stay dedicated throughout the project, ensuring continuity in communication and project details. Led by specialists with experience in projects like yours, we provide an efficient, responsive approach. Regular Core Team Meetings. Weekly at the start to establish momentum, shifting to bi-weekly as the project progresses. These meetings ensure focus on schedule, progress, and quality. Deliverable Milestones & Review Time. Key deliverables are scheduled with at least two weeks for the City’s review and feedback before moving forward. Collaborative Workshops. Regular sessions to foster collaboration between the design, owner, and CM teams, incorporating goals and priorities into the project’s development. Cost Estimate Reviews. Early cost discussions connect project understanding to budget, ensuring design outcomes stay within financial limits. Quality Assurance. Peer reviews, milestone checklists, and constructability reviews all ensure quality throughout all project phases. We have included the core elements of our approach in the schedule included in this section. Our services will follow a structured process from programming through construction, adhering to standard agreements for design services. However, what sets our process apart is our commitment to collaboration. At every phase, engagement and teamwork remain central. The schedule outlines each proposed workshop, City Council engagement, and community involvement session, ensuring that the City remains an active participant throughout the project. By working alongside the BKV Group team, the City will help shape a successful project that truly reflects the needs and vision of the community. 170 BKV GROUP | 19 Preliminary Project Timeline Allowing sufficient time in a design project schedule is crucial for developing quality documents that clearly communicate intent and meet technical standards. A well-paced schedule ensures thorough research, accurate detailing, and effective collaboration, ultimately enhancing project efficiency and success. We will begin by meeting with your core team to understand the schedule, key stakeholder sessions, and City Council meetings. Using this input, we will refine a detailed Gantt schedule with all milestones. Drawing from our experience we aim to minimize time impact while ensuring thorough design documentation for competitive bids. Our proposed schedule is summarized as follows: Phase One Final Programming / Concept Design 4/22/25 to 6/9/25 7 weeks Phase Two Schematic Design 6/10/25 to 9/22/25 14 weeks Phase Three Design Development 9/23/25 to 12/22/25 14 weeks Phase Four Construction Documents1 12/23/25 to 4/28/26 18 weeks Phase Five Bidding, Contracting & Procurement1 1/20/26 to 6/29/26 22 weeks Phase Six Construction2 5/1/26 to 5/15/28 106 weeks 1 Assumes release of initial bid package during the construction documents phase. 2 Construction duration dependent on Construction Manager schedule and work plan. A detailed preliminary project schedule follows on the next page. 171 BKV GROUP | 20 SCHEDULE TASK NAME START FINISH Qtr 1, 2025 Jan Feb Mar Qtr 2, 2025 Apr May Jun Qtr 3, 2025 Jul Aug Sep Qtr 4, 2025 Oct Nov Dec Qtr 1, 2026 Jan Feb Mar Qtr 2, 2026 Apr May Jun Qtr 3, 2026 Jul Aug Sep Chanhassen Bluffs — Preliminary Project Schedule Thu 4/24/25 Tue 8/31/27 City Council Approval of Contract Tue 4/15/25 Wed 4/23/25 City & BKV Team Contract & Preliminary Planning Tue 4/15/25 Wed 4/23/25 Concept Design Tue 4/22/25 Mon 6/9/25 Workshop 1 - Kick Off, Goal Setting, Program Verification Tue 4/22/25 Tue 4/22/25 Program Refinement Wed 4/23/25 Wed 5/7/25 Tours of Similar Facilities Fri 4/25/25 Fri 4/25/25 Workshop 2 - Program Confirmation, Tours Debrief, Visioning Thu 5/1/25 Thu 5/1/25 Concept Development Fri 5/2/25 Thu 5/15/25 Workshop 3 - Concept Planning Thu 5/15/25 Thu 5/15/25 Concept Refinement Fri 5/16/25 Mon 6/2/25 Cost Estimating Mon 5/19/25 Tue 6/3/25 Community Engagement - Open House Thu 6/5/25 Thu 6/5/25 City Council Update Mon 6/9/25 Mon 6/9/25 Schematic Design Phase Tue 6/10/25 Mon 9/22/25 Concept Development Tue 6/10/25 Thu 6/26/25 Workshop 4 - Floor Plan Concept(s) & Building Massing Thu 6/26/25 Thu 6/26/25 Site & Plan Refinement Fri 6/27/25 Thu 7/10/25 Workshop 5 - Floor Plan Refinement & Exterior Design Thu 7/10/25 Thu 7/10/25 Site & Plan Refinement Fri 7/11/25 Thu 7/24/25 Workshop 6 - Site, Plan, Exterior Refinements Thu 7/24/25 Thu 7/24/25 Site Plan & Plan Refinements, Elevation Development Fri 7/25/25 Wed 8/13/25 Workshop 7 - Interior Visioning, Sustainability & Building Systems Thu 8/14/25 Thu 8/14/25 Submit SD Package Fri 8/22/25 Fri 8/22/25 City Review and Approval of SD Documents Mon 8/25/25 Thu 9/11/25 Cost Estimating Mon 8/25/25 Thu 9/11/25 Community Engagement - Open House Thu 9/4/25 Thu 9/4/25 Workshop 8 - SD Comments, Cost Estimate & VE Thu 9/11/25 Thu 9/11/25 Prepare for Council Update Thu 9/11/25 Wed 9/17/25 City Council Update Mon 9/22/25 Mon 9/22/25 Design Development Phase Tue 9/23/25 Mon 12/22/25 Respond to SD Comments Fri 9/12/25 Thu 9/25/25 Workshop 9 - Site Design & Refinements Thu 9/25/25 Thu 9/25/25 Document Development Fri 9/26/25 Thu 10/9/25 Workshop 10 - Interior Design, Finishes, Built-ins, FF&E Thu 10/9/25 Thu 10/9/25 Document Development Fri 10/10/25 Thu 10/23/25 Workshop 11 - Building Systems & Specialty Equip.Thu 10/23/25 Thu 10/23/25 Document Development Fri 10/24/25 Thu 11/6/25 Workshop 12 - Technology, Security & AV Thu 11/6/25 Thu 11/6/25 Submit DD Package Fri 11/14/25 Fri 11/14/25 Submit for Planning & Development Review(s)Mon 11/17/25 Mon 11/17/25 City Review and Approval of DD Documents Mon 11/17/25 Thu 12/4/25 Cost Estimating Mon 11/17/25 Thu 12/4/25 Workshop 13 - DD Comments, Cost Estimate & VE Fri 12/5/25 Fri 12/5/25 Community Engagement - Open House Thu 12/11/25 Thu 12/11/25 Prepare for Council Update Fri 12/5/25 Wed 12/17/25 City Council Update Mon 12/22/25 Mon 12/22/25 Construction Document Phase Tue 12/23/25 Tue 4/28/26 Workshop 14 - Site Design Final Review Thu 1/8/26 Thu 1/8/26 City Council Approval to Bid (Bid Package I)Mon 1/19/26 Mon 1/19/26 Issue Bid Package I (Site & Structure)Tue 1/20/26 Tue 1/20/26 Workshop 15 - Design Follow-up (TBD)Thu 1/29/26 Thu 1/29/26 Workshop 16 - Hardware & Security Thu 2/12/26 Thu 2/12/26 Workshop 17 - Design Follow-up (TBD)Thu 3/5/26 Thu 3/5/26 Issue 95% CD Pricing Set Tue 3/17/26 Tue 3/17/26 Submit Plans for Building Plan Review to AHJ Wed 3/18/26 Wed 3/18/26 Cost Estimating Wed 3/18/26 Wed 4/8/26 City Review of 95% CD Documents Wed 3/18/26 Wed 4/8/26 Workshop 18 - Review 95% CD Package, Cost Estimate & Value Engineering Thu 4/9/26 Thu 4/9/26 City Council Update and Approval to Issue CD Documents for Bids Mon 4/20/26 Mon 4/20/26 Submit CD Package (Bid Package II)Tue 4/28/26 Tue 4/28/26 Bidding Phase(s)Tue 1/20/26 Mon 6/29/26 Bid Package I: Site & Structure Tue 1/20/26 Mon 3/2/26 Bid Package II: Building Enclosure, Finishes & Systems Tue 4/28/26 Mon 6/8/26 Construction Phase (Estimated Duration)Fri 5/1/26 Mon 5/15/28 172 BKV GROUP | 21 WWW.BKVGROUP.COM CHICAGO 209 South LaSalle Street The Rookery, Suite 920 Chicago, IL 60604 P 312.279.0470 DALLAS 1412 Main Street Adolphus Tower, Suite 700 Dallas, TX 75202 P 469.405.1196 MINNEAPOLIS 222 North Second Street Long & Kees Building, Suite 101 Minneapolis, MN 55401 P 612.339.3752 WASHINGTON, DC 1054 31st Street NW Canal Square, Suite 410 Washington, DC 20007 P 202.595.3173 173 Chicago | Dallas | Minneapolis | Washington, DC | www.bkvgroup.com ARCHITECTURE INTERIOR DESIGN URBAN DESIGN LANDSCAPE ARCHITECTURE ENGINEERING CONSTRUCTION ADMINISTRATION BRANDED ENVIRONMENTS SUSTAINABLE DESSIGN Laurie Hokkanen, City Manager The City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 RE: Professional Services of Chanhassen Bluffs Community Center Letter of Intent to Award Dear Laurie: On behalf our entire design team, we want to express our gratitude for the opportunity to work with the City of Chanhassen on the development of the new community center project. We are truly excited to collaborate with your team and get this project underway. We are busy initiating our internal processes and getting prepared to complete the services necessary for a successful project. Per your request, please allow this letter to outline our approach to the professional design fees and to serve as a ‘Letter of Intent to Award’ authorizing us to begin services on your behalf. Base Fees for Professional Services Given our understanding of what these projects require, we have brought a comprehensive team to provide the needed services, many of which are not required for a typical project. In reviewing scope and budget information provided by the City to date we understand that the construction budget is currently assumed to be $62 million. We have used this construction cost for preliminary calculations. Using this assumption, base fees of $3,503,000 or equivalent to 5.65% of the estimated construction cost has been established. Project-related expenses are in addition to the base fee. BKV Group handles reimbursable expenses as a maximum, not-to-exceed (NTE) amount and we will only invoice for the actual amount spent with no overhead or profit markups applied. We have established an expense of allowance of $110,500 or approximately 3.15% of the project fees. Our work reflects both a holistic approach with all team members engaged during discovery, program verification, and master planning as well as and some frontloaded services such as pool master planning, survey, and anticipated wetland delineation. All core and specialized services required by the RFQ are included as part of the base services. March 4, 2025 174 Chicago | Dallas | Minneapolis | Washington, DC | www.bkvgroup.com Chanhassen Bluffs Community Center Letter of Intent to Award March 4, 2025 Page 2 of 2 Other Services The following services will also be identified in the contract services that will be provided to the City of Chanhassen. City Data Network Systems Design ................................... $18,000 DAS Cellular Design ........................................................... $27,000 DAS Radio Design .............................................................. $13,500 Commissioning for Code Compliance ............................... $60,000 With City authorization below, we will finalize schedule for commencement of work, currently anticipated around April 7, 2025. Survey work may occur earlier to allow the information to be available as soon as possible. Our next step will be to work through the preparation of the formal agreement with the City. We anticipate using an AIA B133, Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition. The agreement will be submitted to the governing body for approval. As always, should you have any questions or require additional information please do not hesitate to contact us at any time. Sincerely, BKV Group Paul Michell, AIA Government Practice Leader, Partner in Charge 816.405.7585 pmichell@bkvgroup.com Authorized by, The City of Chanhassen Elise Ryan, Mayor Date Laurie Hokkanen, City Manager Date 175 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services REQUEST FOR QUALIFICATIONS (RFQ) INFORMATION: Requests For Qualifications published: Questions regarding RFQ due prior to: Answers Published by: Submittal Deadline: Interviews for Selected Consultants with City Council: Construction Estimate: January 15, 2025 January 22, 2025 January 27, 2025 February 5, 2025 TBD Spring 2026 - Spring 2028 SEND SUBMITTAL TO: City of Chanhassen Attn: RFQ for Chanhassen Bluffs Community Center 7700 Market Blvd. Chanhassen, MN 55317 lhokkanen@chanhassenmn.gov CONTACT INFORMATION All questions regarding this RFQ should be submitted in writing by noon on January 22, 2025 and should be directed to: Laurie Hokkanen City Manager lhokkanen@chanhassenmn.gov 952-227-1119 and Jerry Ruegemer Park & Recreation Director jruegemer@chanhassenmn.gov 952-227-1129 1 176 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services AMENITIES THAT THE CITY IS COMMITTED TO BUILDING INCLUDE: The City of Chanhassen is seeking a qualified architectural firm to provide design services for the Chanhassen Bluffs Community Center, a new facility. The selected firm will need to have the ability to work with city staff, City Council, city commissions, external stakeholders, other consultants and a construction manager to take the project through final construction. Reviewing the Chanhassen Bluffs Community Center Project Page (https://new.express.adobe.com/webpage/fGaEZ1xFL627r) will be important in preparing for the qualification’s submittal. While the city has developed a conceptual design for the building, it remains open to other concepts. PROJECT BACKGROUND Work on this concept began with the 2017 Parks and Recreation System Plan. Extensive community engagement and broad participation demonstrated that residents had a strong desire for an indoor walking track, indoor ice and an expanded community center. The city convened a Parks Referendum Task Force in 2022 to further refine priorities. In 2023-24, the city hired BKV Group to complete concept planning. The city used these renderings and floorplans in extensive public engagement as the city went to voters with a referendum to approve a ½ cent sales tax to help fund the project. Voters approved the ballot question, with 55% voting yes. A detailed list of square footage contemplated in the design budget is included as Figure 1, located on page 12. In addition to the work that has been done, the city would like the building design to provide for the future addition of an indoor pool/family aquatic center of approximately 43,500 square feet. The city is not expecting to design the potential future aquatic center fully but expects thought to be given to allowing for a future addition in an efficient and cost-effective manner. •Indoor walking track •Field house with sports courts and turf •Indoor playground •Dance studio •Fitness studio (cardio & weights) •Community room spaces •Restaurant (to be leased and privately operated) •Two sheets of ice (primary ice arena doubles as multi-purpose venue space with a 3,500-seating capacity with convenient loading and unloading for event equipment) 2 177 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The proposed 300,000 square foot facility is planned for the southeast corner of the Avienda Development. Avienda is an exciting new upscale mixed-use community in Chanhassen on the northwest corner of Hwy 212 & Powers Blvd. The city is acquiring +/-10 acres on the southeast portion of the site for this facility from the developer (Level 7 Development) and anticipates closing in late spring/early summer 2025. Other uses planned for what is currently known as “Outlot E” include a car wash, a hotel and potentially a medical office user. FACILITY LOCATION 3 178 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION PROJECT COMPONENTS The city’s goal is to begin construction of the facility in the spring of 2026, with a goal of being open to host high school graduation ceremonies in early June 2028. Professional services required include, but are not limited to: •Schematic Design and Design Development stages •Community Engagement initiatives •Provide support for Open Houses (anticipate at least three) to share information and receive feedback as plans are developed. •Architecure, civil, structural, mechanical, electrical, interior design, landscape, geotechnical, survey, landscaping •Parking lot design for at least 550 spaces, including stormwater management •City/State and other regulatory processes and/or permits •Final construction plans and specifications •Work with the selected Construction Manager (CMaR) to successfully adhere to the project budget and establish a Guaranteed Maximum Price (GMP), approximately $80M. All design revisions needed to align the project to the GMP shall be included in the consultant’s services without additional compensation. 4 179 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION DESIGN PRINCIPLES Design principles shall include: •An architectural approach consistent with the City Council’s expectations and the established project objectives and priorities •Architecturally appealing •Adhere to the Design Standards in the Avienda PUD (https://www.chanhassenmn.gov/home/showpublisheddocument /2113/638067183454130000) •Takes advantage of the existing site conditions and improvements as previously completed by the Avienda developer •A facility with a sense of belonging and a welcoming place to gather •Reflects communit y needs and desires based on engagement efforts •Space should flow well and provide rental and appropriate-sized program space for a multitude of experiences (active and passive). •Space should be efficient to operate and automated wherever possible to reduce staffing costs. As for innovative design principles, such as renewable energy practices, the city is not seeking LEED or B3 certification, but is interested in cost-effective, sustainable measures and practices. 5 180 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION SUBMITTAL REQUIREMENTS The submissions should succinctly demonstrate the firm’s ability to communicate the respondent's capabilities, knowledge, experience and capacity to meet the project's requirements. The City of Chanhassen may, at its discretion, request additional information or clarification from any proposers to allow for corrections of errors or omissions. Qualification submissions are to be organized in the general sequence as outlined in pages 7, 8 and 9 of this document. Please limit the electronic qualifications response to twenty (20) 8 ½” x 11” single-sided printable sheets, minimum font size of 11 point (excludes front and back cover). Failure to include requested information or follow the organizational requirements outlined below will have a negative impact on the evaluation of the submittal. 6 181 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION SUBMITTAL REQUIREMENTS To be considered, all requested information below must be submitted: Cover Letter •Business name and address •Contact name, address, phone, and email •Brief statement outlining why the responding firms(s) should be considered for the work Table of Contents •Include a clear identification of the material by section and page number. Firm(s) Description •Name, address, telephone number, e-mail address, website address •Year the firm was established •Number of employees in firm and office locations •Indicate which person will be the contact for the RFQ process. •Lead firm or consultant specialties, including, but not limited to, civil, landscape, mechanical, plumbing, electrical and structural •List of the type(s) of work the firm specializes in 7 182 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION SUBMITTAL REQUIREMENTS Key Personnel Background and expertise of key personnel assigned to the project, including the identification of the Project Manager (background and work on similar projects) •List specialty consultant leads and key personnel designated to the project by area of expertise. •Provide a brief but detailed history of the number of years of experience with the current firm and other firms, education, professional, registration/certifications (LEED, AIA, PE, etc.) and qualified work experience relevant to the services requested. •Current/Prior experience with municipal projects, with emphasis on Community/Recreation Centers •Experience of the team members working together on past projects •Identify current work loads and availability of team to work on this project. Firm Experience List at least five (5) projects, starting with the most recent, that the professional personnel of your firm have worked on within the past 10 years. Provide the year the project was performed, the name of the municipality/jurisdiction and location (city), the owner’s name, address, contact name and phone number, e-mail address and the scope of work performed. Other related experience may be included. 8 183 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION SUBMITTAL REQUIREMENTS Project Understanding & Approach •Provide an overview of the firm’s understanding and approach to achieve the broader goals of the project, which are best outlined on the project website but in summar y include building a 300,000 square foot Community Center with the amenities described previously in this document. •Describe what distinguishes your company from others who may submit. •Describe what lessons you have learned from past projects to better inform this project’s success. Items such as projects with ice, constructed under a CMaR project delivery method, incorporation of a leased restaurant space, etc. •Describe your experience working with projects that have had programming and/or concept designs prepared by other firms. •Provide information on innovative professional services your company will provide as a par t of base services to enhance the project and what point in the project these will be produced (virtual walk-through, 3D modeling, etc.). •Identif y staff who will be assigned to the project and confirm their availabilit y for project schedule. •Describe your firm’s quality control/assurance process. •Include a design schedule, particularly highlighting critical path elements and touch points with other project partners/consultants, showing a completed design by the bidding and construction timelines. Note that the city will require two weeks for review of standard design deliverables at SD, DD and CD stages. All comments shall be addressed and incorporated into the documents by the consultant before the CMaR finalizes the GMP for the project. 9 184 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION SUBMITTAL REQUIREMENTS Fee Include an estimated, not to exceed, fee for all of the services provided by the consultant. The fee shall be submitted as a separate document and will not count toward the page limit of the submittal. The fee shall be used as a starting point of negotiations with the selected consultant and will not be used by the city as part of the formal evaluation. 10 185 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services The RFQ and subsequent selection process aim to identify and select a qualified architectural firm with experience designing and building community centers. RFQ INFORMATION SELECTION PROCESS The selection committee will include representatives from the City Council and City staff. The selection committee will review all submissions and select one or more firms for further consideration and possible interview. Interviews are tentatively scheduled for the evening of TBD. Submissions will be ranked as follows: •Lead Firm Experience – 30% •Design Team Experience, collaboration on previous projects and availability – 20% •Project Understanding and Approach – 40% •Quality and thoroughness of the Qualifications Submittal – 10% Interviews will be ranked as follows: •Presentation of Firm Experience & Key Members – 25% •Presentation of Project Understanding and Approach – 25% •Response to Panel Questions – 30% •Rapport with Panel – 20% 11 186 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services Appendix FIGURE 1 12 187 CHANHASSEN BLUFFS COMMUNITY CENTER Request for Qualifications for Architectural & Engineering (AE) Services DISCLAIMER: This Request for Qualifications is only a solicitation for information. The City of Chanhassen does intend, but is not obligated, to enter into a contract, nor is it responsible for any costs associated with the preparation of qualification submissions and interviews. Qualification submissions received after the deadline may be disqualified from consideration. The City reserves the right to reject any and all submissions and to interview firms which, in the City’s judgment, will best meet the City’s needs. 13 188 City Council Item March 10, 2025 Item Approve 2025 Liquor License Renewals File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves the 2025 liquor license renewals as listed on the attached sheet contingent upon receipt of all necessary documentation and satisfactory background investigations of operating managers." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION Liquor License Renewals Attached is a listing of all of the liquor licenses that are renewed annually by the City Council. This renewal is for the licensing period of May 1, 2025 through April 30, 2026. As of this writing, staff has not received all of the necessary documentation from every license holder; however, this is typical and no license will be issued until all documentation is complete. 189 The Carver County Sheriff’s Department is in the process of completing background investigations on the operating managers of each establishment. This includes criminal history, outstanding warrants, and driving records. If any noteworthy issues are found, the individual license will not be issued and will be brought back to the Council at a future meeting. Staff also reviewed property tax and utility bill records for each applicant and found that all licensees are current. License Updates New licenses since May 1, 2024: OG Wine and Coffee Bar Moe's Char House (formerly Axel's) Thaliwala (new owner) Board and Brush (new owner) Life Time Pickleball Not renewing in 2025: Chanhassen Brewing Company Davanni's Pizza and Hot Hoagies High Timbers Lounge Tono Pizzeria & Cheesesteaks (still in business just not renewing liquor license) Name Change in 2024: Rey Azteca has changed to El Loro BUDGET Total liquor license renewal revenue for 2025 is $100,757. RECOMMENDATION Staff recommends that the City Council approve the 2025 liquor license renewals as listed on the attached sheet, contingent upon receipt of all necessary paperwork and a satisfactory background investigation. Following Council approval, the licenses will be forwarded to the Liquor Control Division at the Minnesota Department of Public Safety for final processing. ATTACHMENTS Liquor License Fees 190 2023 LIQUOR LICENSE RENEWAL APPLICATIONS LICENSE #LICENSE TYPE FEE ON-SALE 3.2 MALT LIQUOR LICENSE -None OFF-SALE 3.2 MALT LIQUOR LICENSES 2024-01 Cub Foods, 7900 Market Boulevard $80 2024-02 Kwik-Trip #402, 2201 West 78th Street $80 2024-03 Kwik-Trip #492, 8921 Crossroads Boulevard $80 2024-04 Speedway #4095, 2960 82nd Street $80 ON-SALE INTOXICATING LIQUOR LICENSES (All fees listed include $200 Sunday Sales fee) 2024-05 American Legion Post 580, 290 Lake Drive East $9,809 2024-06 Buffalo Wild Wings #88, 550 West 79th Street $9,809 2024-07 Chanhassen Dinner Theatres, 501 West 78th Street $13,304 2024-08 Moe's Char House 560 West 78th Street $9,809 2024-09 Houlihan’s Restaurant & Bar, 530 Pond Promenade $9,809 2024-10 North Coop, 2401 Highway 7 $9,809 2024-11 El Loro, 7874 Market Boulevard $6,115 2024-12 Tequila Butcher, 590 West 79th Street $9,809 2024-13 Life Time, 2901 Corporate Place $13,304 OFF-SALE INTOXICATING LICENSES 2024-14 Lunds & Byerlys Wine & Spirits, 780 West 78th Street $260 2024-15 MGM Wine & Spirits, 7856 Market Boulevard $260 2024-16 Target Store T-0862, 851 West 78th Street $260 2024-17 Top Ten Liquors, 19900 West 78th Street (Hennepin County)$260 2024-18 Total Wine & More, 510 Lake Drive $260 2024-19 The Vintage, 8971 Crossroads Boulevard Suite 160 $260 ON-SALE BEER & WINE LICENSES 2024-20 Bluff Creek Golf Course, 1025 Creekwood Drive $600 2024-21 Board & Brush Creative Studio, 7882 Market Boulevard $600 2024-22 Bonsai Sushi & Korean Cuisine, 420 Pond Promenade $600 2024-23 Golf Zone, 825 Flying Cloud Drive $600 2024-24 Halla Greens Executive Golf Course & Driving Range, 495 Pioneer Trail $600 2024-25 Kai's Sushi & Grill, 586 West 78th Street $600 2024-26 Med Box Grill, 600 Market Street, Suites 160-170 $600 2024-27 Na’s Thai Cafe, 566 West 78th Street $600 2024-28 Soya Sushi & Grill, 530 West 79th Street, Suite 120 $600 2024-29 Thaliwala, 7850 Market Boulevard $600 2024-30 OG Coffee & Wine Bar 600 Market Street, Suite 110 $600 OFF-SALE BREWER & ON-SALE BREWER TAPROOM LICENSES 2024-31 Hackamore Brewing Company, 18651 Lake Drive East $700 CLUB LICENSE 2024-32 Life Time Pickleball 2901 Corporate Place $300 TOTAL FEES $100,757 191 City Council Item March 10, 2025 Item Amendment to an Encroachment Agreement at 6244 Ridge Road to Allow for a Deck Expansion in a Tree Preservation Easement File No.Item No: D.9 Agenda Section CONSENT AGENDA Prepared By Rachel Jeske, Planner Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves an Encroachment Agreement Amendment allowing the property owner to modify the encroachment of a deck within a tree preservation easement." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND The existing encroachment agreement for the construction of a deck in a tree preservation easement was approved in 2003. The tree preservation easement has been in place since the lot was platted in 1995. The current deck design was required to be built so that the deck would remain outside of the bluff setback zone. The updated deck design remains outside of the bluff setback zone and allows for the stairs to extend towards the lake as opposed to back towards the house. The forestry department inspected the site and believed that no trees will need to be removed or harmed for the reconstruction of this deck. With this, the forestry department recommends approval of this encroachment agreement. DISCUSSION 192 BUDGET RECOMMENDATION Staff recommends the City Council approve the attached Encroachment Agreement Amendment. ATTACHMENTS Encroachment Agreement 193 234902v2 1 (reserved for recording information) ENCROACHMENT AGREEMENT AGREEMENT amended this ____ day of _____________, 2025, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (“City”), and ANN M SUNDBERG REVOCABLE TRUST AGREEMENT DATED NOVEMBER 21, 2023, (“Trust” or “Owner”). 1. BACKGROUND. Owner is the fee owner of certain property located in the City of Chanhassen, County of Carver, State of Minnesota legally described as follows: Parcel ID No. 25.2600030 Lot 3, Block 1, CUNNINGHAM ADDITION, Carver County, Minnesota. (Abstract Property) having a street address of 6244 Ridge Road, Chanhassen, Minnesota 55317 (“Subject Property”). The City owns easements for tree conservation purposes over part of the subject property (“Easement Areas”). Owner desires to construct a deck and a motorized lift (collectively the “Improvements”) on the Subject Property that would encroach on the City’s Easement Areas as depicted on the attached Exhibit “A”. 194 234902v2 2 2. ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment of the Improvements in its Easement Areas on the Subject Property. The encroachment must be no more than the approved specifications of the proposed deck from plans drafted by Egan, Field & Nowak, Inc. dated December 19, 2024. Further conditions of encroachment approval are as follows: • No tree removal is permitted within the Easement Areas without prior City approval. • Owners must maintain the Improvement located on the Subject Property. • Owners are fully responsible and liable for any and all damage caused to the Improvement. • There shall be no removal, alteration or damage to existing native vegetation in order to construct, maneuver or place the Improvement. • If there is a concern that any vegetation will damage the Improvement, the Improvement should be relocated rather than removing or altering vegetation. Further, Owner agrees that the Improvements shall be constructed consistent with all applicable federal, state and local laws and regulations. 3. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the City’s Easement Areas, Owner, its heirs, successors and assigns, hereby agree to indemnify and hold the City harmless from any damage caused to the Subject Property, including the Improvements on the Subject Property, caused in whole or in part by the encroachment into the City’s Easement Areas. 4. TERMINATION OF AGREEMENT. The City may terminate this Agreement at any time if it is deemed reasonably necessary and that termination determination will be made at the sole discretion of the City. Prior to termination, the City will give the then owners of the Subject Property thirty (30) days advance written notice, except that no notice period will be required in the case of an emergency condition as determined solely by the City and this Agreement may then 195 234902v2 3 be terminated immediately. The property owners shall remove the Improvements to the extent the Improvements impact the Easement Areas to the effective date of the termination of this Agreement. If the owners fail to do so, the City may remove the Improvements to the extent the Improvements impact the Easement Areas and charge the cost of removal back to the owners for reimbursement. 5. RECORDING. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. CITY OF CHANHASSEN By _________________________________ (SEAL) Elise Ryan, Mayor And ________________________________ Laurie Hokkanen, City Manager STATE OF MINNESOTA ) )ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this _______ day of __________________, 2025, by Elise Ryan and by Laurie Hokkanen, respectively the Mayor and City Manager of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public 196 234902v2 4 PROPERTY OWNER: ANN M. SUNDBERG REVOCABLE TRUST AGREEMENT DATED NOVEMBER 21, 2023 _____________________________________ Ann M. Sundberg, Trustee STATE OF MINNESOTA ) )ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of __________________, 2025, by Ann M. Sundberg, Trustee of the Ann M. Sundberg Revocable Trust Agreement Dated November 21, 2023, on behalf of the Trust. ____________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP/mew 197 234902v2 5 EXHIBIT “A” 198 City Council Item March 10, 2025 Item Award Bid, 2025 and 2026 4th of July Tents, Tables, and Chairs File No.Item No: D.10 Agenda Section CONSENT AGENDA Prepared By Priya Wall, Recreation Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves the bid of Apres Event Decor & Tent Rental for $56,275.00 for the 2025 and 2026 4th of July Celebration tents, tables, and chairs." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND Each year, the City of Chanhassen's 4th of July Celebration requires a variety of large tents, tables, and chairs to execute the event successfully. Tents are used to house Taste of Chanhassen vendors on July 3-4, and large events such as the Street Dance and Business Expo on July 3. Tables and chairs are provided to event partners and placed near food vendors for patrons. $30,000.00 is allotted in the 1600 budget for each 2025 and 2026 for 4th of July tent, table, and chair rentals. As event partners, the Rotary Club of Chanhassen and SouthWest Metro Chamber of Commerce contribute annually towards the cost of tents, tables, and chairs. The total of this contribution is approximately $8,000.00. DISCUSSION 199 Quotes were received from the following companies: *Bolded low quote Company 2025 2026 Total Ultimate Events $27,979.58 $28,774.77 $56,754.35 Epic Event Rental $30,794.15 $30,794.15 $61,588.30 Apres Event Decor & Tent Rental $27,450.00 $28,825.00 $56,275.00 BUDGET RECOMMENDATION Staff recommends that the Chanhassen City Council approves the bid of Apres Event Decor & Tent Rental for $56,275.00 for the 2025 and 2026 4th of July Celebration tents, tables, and chairs. ATTACHMENTS Ultimate Events quote Epic Event Rental quote Apres Event Decor & Tent Rental quote Quote comparisons 200 201 202 203 204 205 206 207 208 QUOTEContract # Q-022598 ACCOUNTS PAYABLE CITY OF CHANHASSEN PO BOX 147 CHANHASSEN, MN 55317 +1 952 227 1122 PTANDON@CHANHASSENMN.GOV STATUS: Quote QUOTE DATES: Mon Jun 30, 2025 through Tue Jul 1, 2025 Close Delivery: From 10:00 AM to 12:00 PM Rental Agent: Liz Haas Delivery Address Pickup Address 7700 MARKET BLVD CHANHASSEN, MN 55317 7700 MARKET BLVD CHANHASSEN, MN 55317 No Tape on Top or Poles Please. No Open Flame/Smoke under canopy - Candles Okay No Paper Streamers/Confetti Please have an evacuation plan. Walls are an additional item No Tape on Top or Poles Please. No Open Flame/Smoke under canopy - Candles Okay No Paper Streamers/Confetti Please have an evacuation plan. Walls are an additional item No Tape on Top or Poles Please. No Open Flame/Smoke under canopy - Candles Okay No Paper Streamers/Confetti Please have an evacuation plan. Walls are an additional item 952.944.6916 14650 Martin Drive Eden Prairie, MN 55344 EpicRentalMN.com Photo Quoted Rate Qty Total Canopy - 80x130 Century Mate White $ 8,750.00 1 $ 8,750.00 Sidewall - 10ft x 20ft Solid $ 65.00 4 $ 260.00 Canopy - 40'x120' Century Mate $ 3,100.00 1 $ 3,100.00 Canopy - 10x10 FRAME White Installed $ 150.00 2 $ 300.00 Sidewall - 7ft x 10ft (Customer Install Only) $ 18.20 2 $ 36.40 Canopy - 10x20 Pro Installed High Peak $ 300.00 1 $ 300.00 Sidewall - 8ft x 20ft Solid White (High Peak) $ 40.00 3 $ 120.00 Canopy - 15x15 Frame High Peak Installed (White)$ 350.00 7 $ 2,450.00 |XINX| __ |XINX| __ |XINX| __ 209 QUOTENo Tape on Top or Poles Please. No Open Flame/Smoke - Candles Okay No Paper Streamers/Confetti Please have an evacuation plan. Walls are an additional item Wood Top Must Be Kept Dry No Tape or Staples Please Delivery price includes curbside/front yard drop off. Set up or backyard drop off is additional fee. Wood Top Must Keep Dry No Tape or Staples on Tables Delivery price includes curbside/front yard drop off. Set up or backyard drop off is additional fee. Wood Top Must Keep Dry No Tape or Staples Price includes curbside/front yard drop off. Set up or backyard drop off is additional fee. 250lbs Weight Limit. Delivery price includes curbside/front yard drop off. Set up or backyard drop off is additional fee. Your Party Our Passion Photo Quoted Rate Qty Total Sidewall - 8ft x 15ft White (High Peak)$ 40.00 28 $ 1,120.00 Canopy - 20x60 Pro Installed Navi-Lite 10ft Tall $ 1,000.00 1 $ 1,000.00 Canopy - 150 watt Light W/bracket $ 60.00 14 $ 840.00 Tent Weight - 350lbs.$ 30.00 24 $ 720.00 Table - 8ft x 30" Rectangle - (Seats 8 - 10)$ 13.00 75 $ 975.00 Table - 6ft X 30" Rectangle - (Seats 6-8)$ 13.00 325 $ 4,225.00 Table - Pedestal/ High Top - 3ft Round $ 13.00 15 $ 195.00 Extension Cord White Triple Tap 25'/50'$ 6.00 14 $ 84.00 Chair - Black Folding $ 2.00 2000 $ 4,000.00 Staking on grass surface $ 0.00 11 $ 0.00 Photo Sale Rate Qty Total Labor - Table Tear down (Sale)$ 1.25 415 $ 518.75 Labor - Chair Tear down (Sale)$ 0.75 2000 $ 1,500.00 Fees Rate Qty Total Delivery fee covers curbside delivery and pickup during business hours. Delivery does not assume or include setup, takedown, or after hours unless it is selected as a service. $ 300.00 1 $ 300.00 |XINX| __ |XINX| __ |XINX| __ |XINX| __ |XINX| __ 210 QUOTECOMPANY HOURS Monday - Tuesday : 9:00 AM - 5:00 PM Wednesday : 9:00 AM - 4:00 PM Thursday - Friday : 9:00 AM - 5:00 PM Saturday - Sunday : Closed July 4, 2025 : Closed 4th of July Online Store is open 24 hours $ $ $ $ $ $ $ Rental Total 28,475.40 Rental Tax 8.375%0.00 Damage Waiver Refused Sales Total 2,318.75 Sale Tax 8.375%0.00 Grand Total 30,794.15 Amount Paid 0.00 Amount Due 30,794.15 02/25/2025 11:51 AM CONTRACT TERMS 50% of the total balance is due to convert a quote into a reservation. This 50% is non-refundable. By submitting payment to reserve, you are agreeing to the terms and conditions of our contract and policies. Final payment is due on or before pick up and prior to delivery. If customer has not paid for their total before delivery or after pick up, the credit card on file will be charged. _ |XINX| _Lessee (customer) has agreed to waive damage waiver and will be responsible for accidental damages, including neglect, theft, and abuse. Lessee agrees to be charged the full replacement cost of the items damaged. This agreement allows Epic Event Rental to charge the credit card on file. SIGNATURE DATE I certify that I have read and agree to all terms of this contract. 211 1 RESERVATION AND CANCELATION To reserve an order, you must pay 50% of the total, which is non-refundable if you decide to cancel later. This payment moves a quote to a reservation and holds your rental items. Rental items must have a credit card on file for any damages that may be incurred, even if paid for via check. Rental charges are for time out, not time used. If you do not use an item, it is still charged as “time out.” Please make sure to review your rental reservation and to check pickup and return dates Equipment returned later than agreed upon date according to this contract will incur additional late fees. Any unused linens, napkins, or skirting are charged rental fees whether used or not. By paying to reserve your items the customer is agreeing to all terms on the contract. Customer is acknowledging acceptance of goods and giving permission to charge the credit card on file for rental and sale charges, not limited to late fees, missing pieces, excessive dirtiness or damaged items, additional labor fees or changes to amount of inventory rented, or inventory not taken down per customer’s contract. Customer signature carries over to any changes made on the contract. You must send in a signed copy of contract via e-sign, print and scan, or signature prior to pick up or for delivery. Failure to do so is on the customer. By paying for the rental you are still agreeing to all policies and contract terms of rental with Epic Event Rental. Rental rates are based upon the time agreed to pickup and return. Day Rental counts as 24 hour rentals up to 3 days (72 hours). 4 day rentals are 96 hours. Week Rental counts as a 7 day rental. Month Rental counts as 30 day rental. Full payment for all rental items is due before pickup or delivery. We hold the right to charge the card on file for full payment or additional charges incurred. Cancellation Policy: The initial 50% payment to reserve is non-refundable. During peak season (May - Sept) if the customer cancels within 7 days of delivery or send out date, the customer is responsible for 100% of the rental charges. During non-peak season (Oct - Apr) if the customer cancels within 72 hours of delivery or send out date, the customer is responsible for 100% of the rental charges. If you cancel for any reason whatsoever you will forfeit your 50% reservation payment. Customer will be responsible for any and all collections costs and legal fees incurred by Epic Event Rental in the event any payment does not go through (bounced checks, declined credit card charge, etc.). 212 2 Canopies, Chairs, Tables and select high-demand equipment will be subject to a cancellation fee if cancelled on your specific reservation. Contracts over $1,000.00 that cancel before the delivery date are subject to a cancellation fee of the entire order, no matter the time of the year. USE OF RENTAL ITEMS Customer agree that the rental items will be used for the purpose for which they are intended and will be liable for damage and injury caused by misuse. Customer agrees to being responsible for each rental item from the time the rental item is delivered or picked up to the time they are picked up or returned. Customer should keep the rental items secure from theft, robbery, vandalism, fire and misuse. If any rental item breaks or begins to break after it is delivered to you, stop using the rental item and contact us immediately. The customer is responsible for confirming what they ordered is what they were given. They have 24 hours from the time of pick up/delivery to contact Epic Even Rental if they do not have the correct items/ number of items via calling the store and leaving a voicemail or emailing sales@epicrentalmn.com to confirm the discrepancies found. Linen orders may not be changed or cancelled within 7 days of the reservation delivery/will call date unless approved by Epic Event Rental. DELIVERY CHARGES: Delivery charges are for curbside drop off and pickup. Any hauling of equipment to side or back yard will be charged a labor cost and is a line items on the contract. Delivering items to backyard/sideyard not on the contract will incur customers additional fees. By asking Epic Even Rental staff to do any extra labor, they are agreeing to additional charges at the discretion of Epic Even Rental. If a customer requests on site for movement to different location, other than curbside, they are agreeing to additional labor costs which will be charged to the credit card on file. Equipment is to be returned cleaned, restacked, and ready for pickup at the prearranged location. Epic Event Rental is not responsible for any damage that may incur to customers property. 213 3 CUSTOMER PICK UP OR DROP OFF: Customer pickup of rentals or returns can occur any time during normal business hours on the day of the rental, unless the customer is given a specific window by Epic Event Rental via email/ stated on their contract. Epic Event Rental is not responsible for damages that may incur during loading and unloading for will calls or/and deliveries on customer vehicles/property. Customer acknowledges receipt of the described personal property. The parties agree the property was inspected by Epic Event Rental and personally examined by Customer at the time of delivery to and accepted by Customer and the property was in good and serviceable condition. If number of rental items is not the same as what the customer had on their contract, they have 24 hours to call or email the lessor with the discrepancy. Title to the rented property is and at all times shall remain in Epic Event Rental as the lessor. Parties agree that Epic Event Rental is not the manufacturer of said property nor the agent of the manufacturer and no warranty against patent or latent defects in materials, workmanship or capacity is given. Lessee agrees that in the event any of the property becomes unsafe or in a state of disrepairs, Lessee will immediately discontinue the use thereof and promptly return it to Lessor. DAMAGE WAIVER AND CLAIMS A damage waiver fee of 9% will be charged to all rental items. The damage waiver is intended to protect the customer from financial responsibility to Epic Event Rental for rental items that are accidentally broken due to normal wear and tear while in possession of the customer. However, the damage waiver may not cover damages caused by the customer’s gross negligence or the use of the rental items other than in accordance with instructions or the customary purpose of the rental item. The damage waiver also does not cover lost, stolen or vandalized rental items. Customers are responsible for the full replacement cost of lost, stolen or vandalized rental items, or for misuse of rental items. The Damage Waiver does NOT cover vandalism, theft, misuse or destruction of the rental items. The Damage Waiver is not refundable/ cannot be waved, once the rental has been picked up/loaded for delivery. You will indemnify and hold Epic Event Rental harmless for and against any claims 214 4 caused by the misuse of any rental item, for your failure to keep rental items safely secured and only used by your guests in the manner for which the rental item is intended to be used, and for dangerous conditions at your delivery/pick-up site. If a customer is covered by damage waiver, customer shall not be liable for damage to the equipment rented, with the exception of loss or intentional abuse. Damage Waiver is not insurance. In the event that the customer must resort to litigation for damages caused to or loss of such property, customer agrees to pay Epic Event Rental’s attorney and court costs. Epic Event Rental shall not be liable in any event to customer for any loss, delay, or damage of any kind or character resulting from defects in or inefficiency of the leased property or accidental breakage thereof. Responsibility for the equipment remains with the customer from the time of possession is taken to the time of return. Customer agrees to indemnify and save harmless Epic Event Rental against all loss, damage, expense and penalty arising from any action on account of any injury to person or property of any character occasioned by the operations, handling, or transportation of the leased property during the rental period or while the property is in the possession or control of customer. Customer will not retain the leased property beyond the "Due in" time without prior notice to and the consent of Epic Event Rental thereto. Customer will pay rental price in advance upon checkout or delivery or their card on file will be charged. Epic Event Rental may report property stolen if held (5) days beyond "Due in" date. Epic Event Rental may revert all charges to the daily rate for total time out beyond "Due in" date. RENTAL RETURNS Upon termination of the agreement, customer will promptly return the rental property and all attachments and parts belonging thereto, to Epic Event Rental at their place of business, in the same condition in which such property was received, ordinary wear and tear accepted, and agrees to pay for any damages to or loss of such property while in the possession or control of customer hereunder. Food items & linens: Glassware, plates, utensils, chafers and serving dishes should be returned rinsed and free of all food particles. Cleaning fees are automatically charged to the card on file if customer neglects to do so. The cleaning fee is a minimum of $25 or .50 per item, whichever is greater. 215 5 Glassware is rented by a crate. Each spot of the crate should be returned with glassware, upside down, so there is no liquid being held and every spot should be filled. Any missing glasses will be charged for missing. Any glassware that does not match what was rented, will also be charged for. Linens should be returned in the same purple bag that they were sent in, without the hangers or plastic wrap. Customers should ensure linens are dry and debris free of food, décor, trash, etc. Linens with candle wax, markers/pens, mold, holes or obvious misuse of the linens will be charged additional cleaning fees. Linens are accounted for when returned and if any are missing, the customer is informed and has 24 hours to return the missing items or they will incur additional charges. Cleaning Deposit Some rental items include a cleaning deposit that is put on the contract upon rental. Once the items are returned, if they are clean and in good standing, Epic Event Rental will refund all or partial of the amount, depending on the cleanliness of the products returned. Epic Event Rental holds the right to decide the level of cleanliness or the deposit to be returned. CANOPY/TENT All Pro Install canopies/tents will be setup and taken down by Epic Event Rental staff. Price of Pro Install canopies/tents include setup, take down and staking. Customer is responsible to have an area prepared for canopy installation, including room for staking the canopy/tent, clear access from front of house to tented area. Prior to Epic’s arrival, customer must move furniture, cars, animal feces, other obstructions, and clear snow, ice and debris. Canopy/Tent Safety: No open flames near or under canopies/tent is allowed. No staples, tape, paint, stickers, confetti or streamers on vinyl or framework of canopy/tent. Nothing that will poke holes or color transfer into vinyl. Do not use knives or sharp objects to take down decorations. (Side cutters are safest) Repairs or replacement are the responsibility of the customer. If canopy/tent has collapsed for any reason, the customer must contact Epic Event Rental within an hour of the collapse via phone, voicemail or email to sales@epicrentalmn.com or the customer will be liable for damages to the canopy/tent and any damage due to the collapse will not be covered by the Damage Waiver. No barbequing underneath canopy/tent or anything causing smoke/smoke damage. 216 6 Cleaning, Repairs or replacement costs are the responsibility of the customer for not following the contract. All Professional install tents, Epic Event Rental will call 811/Gopher One to have public utilities mark the area. This is a requirement by law. Gopher One will come to the property at their own discretion and mark for utility lines. The customer should mark one week prior to delivery with their own flags/cones where the tent is going. Please make sure that the canopy/tent will fit in the area you want it to located. If you need help making sure the canopy/tent will fit, please call and we can go through the dimensions of the canopy/tent. If you need a site visit, that is an additional service we can provide for an additional fee. If the canopy/tent cannot be staked into the ground, it will need to be weighted and an additional charge will apply for weights. Epic Event Rental is not responsible for private utilities that are broken during installation. Customers are responsible to have all private utilities marked. Customer will need to call a private locater for any private utilities if you have any (dog fence, irrigation, electrical). If a tent permit is required for your event, it is the responsibility of the customer to do this. Epic Event Rental is willing and able to assist with any necessary information. Pulling tent permits is an additional cost. If winds exceed 35 mph or inclement weather, customers should have an evacuation plan. It is advised by law, that no one is under a tent under wind conditions about 39 mph. Weather is an uncontrollable factor and if weather affects your event, use of rentals, it is still the customers responsibility to pay for items for the time they were out and not if they were used. Damage due to violating any of these requirements is not covered by the Damage Waiver. All broken or damaged rental items must be returned to Epic Event Rental on return due date TABLES AND CHAIRS CUSTOMER MUST KEEP WOODEN TABLES AND CHAIRS DRY. Tables should not have any tape, staples, glue put on them in anyplace. Setup and takedown of tables and chairs are not included. There is a separate charge per table and chair if customer wants them setup and taken down. If the tables and chairs are still setup upon pickup you will get charged accordingly. 217 7 Customer must not allow any use of tables or chairs in any way that jeopardizes the tables and chairs, such as using them close to fires, or standing on any table or chair, or any other means that may injure a person or damage the rental items. 218 PRINT NAME: X_____________________________________________________________________ CUSTOMER SIGNATURE: X_______________________________________ DATE: ______________________ 5801 Clearwater Drive Showroom, Will Call Minnetonka, MN 55343 And Office Hours: p. 952.942.3399 | f. 952.942.5118 Mon - Fri 8 AM - 5 PM apresparty.com Rented To Delivery Location Timing Ticket# City Of Chanhassen [15901] City Center Park Bid# 84536-6 7700 Market Boulevard 7700 Market Boulevard Chanhassen MN 55317 Chanhassen MN 55317 Ordered by: Job Contact:QUOTE Priya Tandon (952) 227-1122 PRIYA TANDON (651) 272-6796 Phone W (952) 227-1122 PO/Job #Quote Out Date 06/30/25 Mon MSF Event Name 4TH Of July Event 07/02/25 Wed Event Specialist Michael Feldbaum Return Date 07/05/25 Sat MSF Qty Item Description Unit Price Total Price DELIVERY NOTES: Set up on 6/30 and 7/1 - Must be set by 12 noon on 7/1 Tear down on 7/5 or 7/6 - Must be completed by 7/6 at 6pm. Set 80x first and bring all tables and chairs day 1 of install All Tents installed on Grass *PLEASE NOTE: This Is Only A Quote And No Equipment Is Being Reserved. To Proceed With This Order, Please Sign And Return A Copy Of This Quote Along With Your Deposit. Pricing And Availability Based On When The Deposit Is Received, Not When The Quote Was Originally Entered. Availability Of Delivery Staff & Rental Equipment May Change As We Operate On A First Come, First Serve Basis.* 1 KYKH 80X120 Century Tent, White (Dv)7900.00 7900.00 8' Legs / 80' of walls / 8 lights 4 SSA2 Sidewall, White 8'X20'30.00 120.00 8 LFHB Light, 150 Watt Led High Bay 75.00 600.00 4 EC50 Extension Cord--50 Ft. White 0.00 4 LB01 Light, Center Pole Bracket 0.00 1 KYBE 40X120 Centurymate Tent, White 3175.00 3175.00 8' Legs / no walls / 6 lights 6 LFHB Light, 150 Watt Led High Bay 75.00 450.00 5 EC50 Extension Cord--50 Ft. White 0.00 5 LB01 Light, Center Pole Bracket 0.00 2 KF16 10X10 Frame Tent, White 225.00 450.00 7' Legs / 10' of walls on each tent AFTER HOURS EMERGENCY PHONE: 952.942.3399, OPTION 1 02/27/25 15:41:56 Page 1 219 PRINT NAME: X_____________________________________________________________________ CUSTOMER SIGNATURE: X_______________________________________ DATE: ______________________ 5801 Clearwater Drive Showroom, Will Call Minnetonka, MN 55343 And Office Hours: p. 952.942.3399 | f. 952.942.5118 Mon - Fri 8 AM - 5 PM apresparty.com Rented To Delivery Location Timing Ticket# City Of Chanhassen [15901] City Center Park Bid# 84536-6 7700 Market Boulevard 7700 Market Boulevard Chanhassen MN 55317 Chanhassen MN 55317 Ordered by: Job Contact:QUOTE Priya Tandon (952) 227-1122 PRIYA TANDON (651) 272-6796 Phone W (952) 227-1122 PO/Job #Quote Out Date 06/30/25 Mon MSF Event Name 4TH Of July Event 07/02/25 Wed Event Specialist Michael Feldbaum Return Date 07/05/25 Sat MSF Qty Item Description Unit Price Total Price 2 SSA2 Sidewall, White 8'X20'30.00 60.00 1 KF67 16X64 Frame Tent, White 1160.00 1160.00 10' Legs / no walls / weighted 1 KM11 9X20 Marquee Tent, White 365.00 365.00 8' Legs / walls on all sides 3 SSA2 Sidewall, White 8'X20'30.00 90.00 6 KF61 16X16 Frame Tent, White 330.00 1980.00 8' Legs / walls on all sides 24 SSA2 Sidewall, White 8'X20'30.00 720.00 75 T8BQ Table, 8'X30" Banquet 12.00 900.00 325 T6BQ Table, 6'X30" Banquet 12.00 3900.00 15 KPTD Pedestal, 30" Rd Table - 42" Tall 14.00 210.00 2,000 CRBP Chair, Black Plastic Folding 2.00 4000.00 1 55317 Delivery - Chanhassen 470.00 470.00 1 LTAB Labor - Tables 300.00 300.00 Customer to set up, Apres to Tear Down 1 LPFC Labor - Chairs, Plastic 600.00 600.00 Customer to set up, Apres to Tear Down *IF YOUR TENT IS BEING STAKED: PROPERTY OWNER Is Responsible For Marking All PRIVATE Underground Utility and Irrigation Lines. Apres Is NOT RESPONSIBLE For Hitting Any Unmarked Lines. Apres Will Make Sure That All PUBLIC Utility Lines Are Marked Prior If Apres Is Doing The Tent Installation* - AFTER HOURS EMERGENCY PHONE: 952.942.3399, OPTION 1 02/27/25 15:41:56 Page 2 220 PRINT NAME: X_____________________________________________________________________ CUSTOMER SIGNATURE: X_______________________________________ DATE: ______________________ 5801 Clearwater Drive Showroom, Will Call Minnetonka, MN 55343 And Office Hours: p. 952.942.3399 | f. 952.942.5118 Mon - Fri 8 AM - 5 PM apresparty.com Rented To Delivery Location Timing Ticket# City Of Chanhassen [15901] City Center Park Bid# 84536-6 7700 Market Boulevard 7700 Market Boulevard Chanhassen MN 55317 Chanhassen MN 55317 Ordered by: Job Contact:QUOTE Priya Tandon (952) 227-1122 PRIYA TANDON (651) 272-6796 Phone W (952) 227-1122 PO/Job #Quote Out Date 06/30/25 Mon MSF Event Name 4TH Of July Event 07/02/25 Wed Event Specialist Michael Feldbaum Return Date 07/05/25 Sat MSF Qty Item Description Unit Price Total Price *IF YOUR TENT IS BEING WEIGHTED: Tent Manufacturers Require Securing ALL Tents With Stakes. If The Customer Requires Weights, The CUSTOMER Assumes All Responsibility And Damages* *Standard Delivery Fees Based On Deliveries & Pick-Up's Made During Normal Business Hours With Direct Access To The Delivery Location. Additional Fees May Apply If Direct Access Is Not Granted Or Additional Hauling Is Required. Additional Fees Apply For Off-Hours Deliveries & Pick-Up's Such As After-Hours, Weekend, Holiday And Time Specific Deliveries & Pick-Up's. Additional Fees May Apply For Waiting Time Or If The Rental Product / Area Is Not Ready At The Time Of Our Staff's Arrival* **Customer Has Declined The Accidental Damage Waiver. By Declining This,Customer Assumes Full Responsibility Of All Items Rented As Stated On Our Conditions Of Rental Page. Created 02/14/25 Rentals 26,080.00 Sales 0.00 Labor/Delivery 1,370.00 Damage Waiver 0.00 Sales Tax 0.00 Total 27,450.00 Est Amount Due 27,450.00 AFTER HOURS EMERGENCY PHONE: 952.942.3399, OPTION 1 02/27/25 15:41:56 Page 3 221 PRINT NAME: X_____________________________________________________________________ CUSTOMER SIGNATURE: X_______________________________________ DATE: ______________________ 5801 Clearwater Drive Showroom, Will Call Minnetonka, MN 55343 And Office Hours: p. 952.942.3399 | f. 952.942.5118 Mon - Fri 8 AM - 5 PM apresparty.com Rented To Delivery Location Timing Ticket# City Of Chanhassen [15901] City Center Park Bid# 84814-1 7700 Market Boulevard 7700 Market Boulevard Chanhassen MN 55317 Chanhassen MN 55317 Ordered by: Job Contact:QUOTE Priya Tandon (952) 227-1122 PRIYA TANDON (651) 272-6796 Phone W (952) 227-1122 PO/Job #Quote Out Date 06/30/26 Tue MSF Event Name 4TH Of July Event 07/02/26 Thu Event Specialist Michael Feldbaum Return Date 07/05/26 Sun MSF Qty Item Description Unit Price Total Price DELIVERY NOTES: Dates for 2026 are an estimate only and based off of 2025 dates. Set up on 6/30 and 7/1 - Must be set by 12 noon on 7/1 Tear down on 7/5 or 7/6 - Must be completed by 7/6 at 6pm. Set 80x first and bring all tables and chairs day 1 of install All Tents installed on Grass *PLEASE NOTE: This Is Only A Quote And No Equipment Is Being Reserved. To Proceed With This Order, Please Sign And Return A Copy Of This Quote Along With Your Deposit. Pricing And Availability Based On When The Deposit Is Received, Not When The Quote Was Originally Entered. Availability Of Delivery Staff & Rental Equipment May Change As We Operate On A First Come, First Serve Basis.* 1 KYKH 80X120 Century Tent, White (Dv)8294.00 8294.00 8' Legs / 80' of walls / 8 lights 4 SSA2 Sidewall, White 8'X20'31.50 126.00 8 LFHB Light, 150 Watt Led High Bay 78.75 630.00 4 EC50 Extension Cord--50 Ft. White 0.00 4 LB01 Light, Center Pole Bracket 0.00 1 KYBE 40X120 Centurymate Tent, White 3337.50 3337.50 8' Legs / no walls / 6 lights 6 LFHB Light, 150 Watt Led High Bay 78.75 472.50 5 EC50 Extension Cord--50 Ft. White 0.00 5 LB01 Light, Center Pole Bracket 0.00 2 KF16 10X10 Frame Tent, White 236.00 472.00 AFTER HOURS EMERGENCY PHONE: 952.942.3399, OPTION 1 02/27/25 15:40:46 Page 1 222 PRINT NAME: X_____________________________________________________________________ CUSTOMER SIGNATURE: X_______________________________________ DATE: ______________________ 5801 Clearwater Drive Showroom, Will Call Minnetonka, MN 55343 And Office Hours: p. 952.942.3399 | f. 952.942.5118 Mon - Fri 8 AM - 5 PM apresparty.com Rented To Delivery Location Timing Ticket# City Of Chanhassen [15901] City Center Park Bid# 84814-1 7700 Market Boulevard 7700 Market Boulevard Chanhassen MN 55317 Chanhassen MN 55317 Ordered by: Job Contact:QUOTE Priya Tandon (952) 227-1122 PRIYA TANDON (651) 272-6796 Phone W (952) 227-1122 PO/Job #Quote Out Date 06/30/26 Tue MSF Event Name 4TH Of July Event 07/02/26 Thu Event Specialist Michael Feldbaum Return Date 07/05/26 Sun MSF Qty Item Description Unit Price Total Price 7' Legs / 10' of walls on each tent 2 SSA2 Sidewall, White 8'X20'31.50 63.00 1 KF67 16X64 Frame Tent, White 1225.00 1225.00 10' Legs / no walls / weighted 1 KM11 9X20 Marquee Tent, White 385.50 385.50 8' Legs / walls on all sides 3 SSA2 Sidewall, White 8'X20'31.50 94.50 6 KF61 16X16 Frame Tent, White 344.00 2064.00 8' Legs / walls on all sides 24 SSA2 Sidewall, White 8'X20'31.50 756.00 75 T8BQ Table, 8'X30" Banquet 12.60 945.00 325 T6BQ Table, 6'X30" Banquet 12.60 4095.00 15 KPTD Pedestal, 30" Rd Table - 42" Tall 15.00 225.00 2,000 CRBP Chair, Black Plastic Folding 2.10 4200.00 1 55317 Delivery - Chanhassen 495.00 495.00 1 LTAB Labor - Tables 325.00 325.00 Customer to set up, Apres to Tear Down 1 LPFC Labor - Chairs, Plastic 620.00 620.00 Customer to set up, Apres to Tear Down *IF YOUR TENT IS BEING STAKED: PROPERTY OWNER Is Responsible For Marking All PRIVATE Underground Utility and Irrigation Lines. Apres Is NOT RESPONSIBLE For Hitting Any Unmarked Lines. Apres Will Make Sure That All PUBLIC Utility Lines Are Marked Prior If Apres Is Doing The Tent Installation* AFTER HOURS EMERGENCY PHONE: 952.942.3399, OPTION 1 02/27/25 15:40:46 Page 2 223 PRINT NAME: X_____________________________________________________________________ CUSTOMER SIGNATURE: X_______________________________________ DATE: ______________________ 5801 Clearwater Drive Showroom, Will Call Minnetonka, MN 55343 And Office Hours: p. 952.942.3399 | f. 952.942.5118 Mon - Fri 8 AM - 5 PM apresparty.com Rented To Delivery Location Timing Ticket# City Of Chanhassen [15901] City Center Park Bid# 84814-1 7700 Market Boulevard 7700 Market Boulevard Chanhassen MN 55317 Chanhassen MN 55317 Ordered by: Job Contact:QUOTE Priya Tandon (952) 227-1122 PRIYA TANDON (651) 272-6796 Phone W (952) 227-1122 PO/Job #Quote Out Date 06/30/26 Tue MSF Event Name 4TH Of July Event 07/02/26 Thu Event Specialist Michael Feldbaum Return Date 07/05/26 Sun MSF Qty Item Description Unit Price Total Price - *IF YOUR TENT IS BEING WEIGHTED: Tent Manufacturers Require Securing ALL Tents With Stakes. If The Customer Requires Weights, The CUSTOMER Assumes All Responsibility And Damages* *Standard Delivery Fees Based On Deliveries & Pick-Up's Made During Normal Business Hours With Direct Access To The Delivery Location. Additional Fees May Apply If Direct Access Is Not Granted Or Additional Hauling Is Required. Additional Fees Apply For Off-Hours Deliveries & Pick-Up's Such As After-Hours, Weekend, Holiday And Time Specific Deliveries & Pick-Up's. Additional Fees May Apply For Waiting Time Or If The Rental Product / Area Is Not Ready At The Time Of Our Staff's Arrival* **Customer Has Declined The Accidental Damage Waiver. By Declining This,Customer Assumes Full Responsibility Of All Items Rented As Stated On Our Conditions Of Rental Page. Created 02/27/25 Rentals 27,385.00 Sales 0.00 Labor/Delivery 1,440.00 Damage Waiver 0.00 Sales Tax 0.00 Total 28,825.00 Est Amount Due 28,825.00 AFTER HOURS EMERGENCY PHONE: 952.942.3399, OPTION 1 02/27/25 15:40:46 Page 3 224 CITY OF CHANHASSEN REQUEST FOR PROPOSAL AND QUOTE The City of Chanhassen is seeking a provider for tents, tables, and chairs for the 4th of July Celebration on July 2, 3, & 4, in 2025 and 2026 at City Center Park. Quotes are due by Friday, February 28th, 2025 at 12:00 noon. The City of Chanhassen reserves the right to accept or reject any bid as is deemed to be in the best interest of the City. ISSUING OFFICE The RFP is issued by the City of Chanhassen Parks & Recreation Department. All correspondence regarding the RFP should be addressed to: Priya Wall, City of Chanhassen, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317 OR pwall@chanhassenmn.gov. Specifications Tents Quantity Item Legs Sidewall Lighting 2025 2026 1 80 x 120’ (or 80 x 130’) Century Tent 8’ [1] 80’ length [8] 150W LED 1 40 x 120’ Century Tent 8’ [6] 150W LED 2 10 x 10’ Frame Tent 7’ [1] 10’ length each 1 15 x 60’ Frame Tent 10’ weighted 1 10 x 20’ Marquee Tent 8’ All sides 6 15 x 15’ Frame Tent 8’ All sides Tables Quantity Item 85 8’ Tables 325 6’ Tables 15 30” Round Pedestal Tables Chairs Quantity Item 2,000 Folding Chairs Other Quantity Item 1 *Delivery & Pick Up 1 Labor: Tear Down (July 5) Tables & Chairs 1 **Damage Waiver *Tables and Chairs must be able to be delivered to 3 drop zones within City Center Park. Drop zones may or may not be immediately adjacent to roads, parking lots, or paved trails. Tear-down must be completed by 6:00 pm on July 6. $8,620 $9,050 $3,625 $3,810 $510 $535 $1,160 $1,225 $455 $480 $2,700 $2,820 $900 $945 $210 $225 $3,900 $4,095 $470 $495 $900 $945 Totals: $27,450 $28,825 $4,000 $4,200 225 **The City of Chanhassen will provide a Certificate of Insurance naming the provider as an additional insured. PROPOSAL A. FEE QUOTATIONS The city will be looking for the most competitive quote which best meets the needs and desires of the event. The City of Chanhassen is looking for a tent, table, and chair provider for a multiple year contract (2 years preferred). B. RIGHT TO REJECT BIDS The City of Chanhassen reserves the right to award the total proposal, to reject any and all proposals in whole or in part, and to waive any informality or technical defects in the City’s judgment. In determination of award, the qualification of the proposal submitter, the conformity with the specifications of services to be supplied will be considered. C. SUBMITTAL REQUIREMENTS Submit to the City of Chanhassen, Attn: Priya Wall, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317, 952-227-1122 OR pwall@chanhassenmn.gov. D. TIMETABLE 1. Proposal submittal deadline-Friday, February 28th, 2025 on/or before 12 noon. 2. Review by Parks and Recreation Supervisory Staff. 3. Notification of contract award will be made after March 10 City Council approval. 226 Apres Event Décor & Tent Rental Ultimate Events Epic Event RentalTents2025 2026 2025 2026 2025 202680x120' (or 80x130') Century Tent $7,900.00 $8,294.00 $7,816.62 $9,307.83 $8,750.00 $8,750.0040x120' Century Tent $3,175.00 $3,337.50 $3,199.02 $3,754.14 $3,100.00 $3,100.00[2] 10x10' Frame Tents $450.00 $472.00 $481.00 $557.77 $300.00 $300.0015x60' Frame Tent $1,160.00 $1,225.00 $777.74 $1,187.32 $1,000.00 $1,000.0010x20' Marquee Tent $365.00 $385.50 $368.52 $492.53 $300.00 $300.0015x15' Frame Tent $1,980.00 $2,064.00 $1,998.00 $2,585.07 $2,450.00 $2,450.00Tables2025 2026 2025 2026 2025 2026[85] 8' Tables $900.00 $945.00 $1,044.14 $1,075.46 $975.00 $975.00325 6' Tables $3,900.00 $4,095.00 $3,896.10 $4,012.98 $4,225.00 $4,225.0015 30" Round Pedestal Tables $210.00 $225.00 $207.57 $213.79 $195.00 $195.00Chairs2025 2026 2025 2026 2025 2026[2,000] Folding Chairs $4,000.00 $4,200.00 $3,996.00 $4,115.88 $4,000.00 $4,000.00Other2025 2026 2025 2026 2025 2026Sidewall $990.00 $1,039.50 $828.20 included above $1,536.40 $1,536.40Lighting $1,050.00 $1,102.50 $1,519.67 included above $924.00 $924.00Tent weights included above included above $375.00 included above $720.00 $720.00Damage waiver $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Delivery & Pick Up $470.00 $495.00 $572.00 $572.00 $300.00 $300.00Labor: Tear Down, Tables & Chairs $900.00 $945.00 $900.00 $900.00 $2,018.75 $2,018.75TOTAL$27,450.00 $28,825.00 $27,979.58 $28,774.77 $30,794.15 $30,794.15TOTAL 2-YEAR2025 4th of July Tent Bids$56,275.00 $56,754.35 $61,588.30 227 City Council Item March 10, 2025 Item Accept the Plans and Specifications and Authorize Advertisement for Bids for the 2025 City Pavement Rehabilitation Project No. 25-01 File No.ENG Project No. 25-01 CIP No. ST-012 Item No: D.11 Agenda Section CONSENT AGENDA Prepared By George Bender, Assistant City Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council adopts a resolution accepting the Plans and Specifications and authorizes publication of an advertisement for bids for the 2025 City Pavement Rehabilitation Project No. 25-01." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY Approve the construction documents and authorize an advertisement to bid the project. BACKGROUND As part of the overall Pavement Management Program (PMP), the city annually plans to rehabilitate a section or sections of public streets across the city. The Five-Year Capital Improvement Plan (CIP) identifies the near-term streets to be rehabilitated. The 2025 project includes approximately 2.4 miles of streets for rehabilitation via a combination of full-depth reclamation and total reconstruction. Key dates and items relative to the project: 228 On June 14, 2024, the Engineering Department released a Request for Proposals (RFP) for design and construction services for the 25-01 project. On July 22, 2024, the City Council approved a Professional Services Agreement with Bolton & Menk for design and construction services for the project. On November 6, 2024, the Engineering Department released a Request for Proposals (RFP) for geotechnical services for the 25-01 project. On December 4, 2024, the City Council approved a Professional Services Agreement with Braun Intertec for geotechnical exploration and engineering services in association with the 25-01 design contract. On January 27, 2025, the City Council called for a Public Hearing to be held regarding the proposed improvements on February 10, 2025. On January 28, 2025, the Engineering Department hosted an Open House meeting at the Public Works facility to discuss the project and respond to questions with the impacted properties. On February 10, 2025, the City Council accepted the feasibility study, conducted a Public Hearing regarding the improvements, and authorized the preparation of Plans and Specifications. Project information is available on the city's website at: https://www.chanhassenmn.gov/government/projects/street-projects/2025-city-pavement-rehabilitation- project To subscribe to the City's distribution list in order to receive routine project updates - interested residents and property owners should visit the following link to sign up: https://www.chanhassenmn.gov/i-want-to/subscribe. (There are 1,270 subscribers as of March 5, 2025.) DISCUSSION Staff utilized the City's Pavement Management Program and site investigations to determine the project limits as shown in the attached 5-year Capital Improvement Plan (CIP) map representing the years 2025 through 2029. The portion of Frontier Trail from Bighorn Dr to Highland Dr was previously reconstructed including the addition of curb and gutter in 1990, but the sanitary sewer and watermain were not rehabilitated at that time. Only minor maintenance activities such as pothole patching, crack sealing, and sealcoating have been performed in the other areas. The portion of Frontier Trail from Highland Dr to W 78th St is in a very poor condition and is planned to be fully reconstructed including adding curb and gutter, storm sewer, and other necessary utility rehabilitations. Highland Dr, Kiowa Cir, Del Rio Dr, and Iroquois Ave do not currently have curb and gutter. It should be noted that Frontier Ct and Joanna Dr are private streets off of Frontier Trl within the reconstruction area, and as such, they are not maintained by the city. Bolton & Menk was provided the city's asset management data for the neighborhood areas in the project scope to incorporate with the subsequent design. Based on the existing maintenance and rating history, on-site street observations, and the feasibility analysis, the neighborhood areas are expected to be rehabilitated via the techniques previously detailed. Ongoing engineering efforts have verified these selections. Each public city-owned street segment within Chanhassen is rated every third year by a 229 pavement management consultant. These ratings are based on a 0-100 scale known as the Overall Condition Index (OCI). The ratings are stored in the city’s asset management software and utilized by the Public Works Department to help select the proposed areas to be rehabilitated. In addition, the ratings are used by the consultants to assist with providing recommendations regarding the rehabilitation of the streets. A geotechnical assessment, including pavement evaluation, was conducted to aid in the analysis of proper roadway pavement rehabilitation designs for the project. As with any street project area, which includes rehabilitation using a full-depth reclamation technique, there will be spot repair of curb and gutter. Sidewalk and trail were proposed to be added per the master pedestrian connectivity plan but these additional connections will not be included in the project due to cost and overall impact to the existing properties. Repair to any existing sidewalk will include diamond grinding misaligned joints that have heaved primarily due to freeze-thaw and replacement of significantly damaged sidewalk panels. Existing pedestrian ramps impacted by the project will be brought into ADA compliance in accordance with the city's ADA transition plan. Pedestrian crosswalk areas will also be checked for conformance with the City's Crosswalk Policy. City Public Works in combination with project consulting staff performed a condition assessment on the existing utilities within the project areas. The sanitary and storm sewer pipe networks were televised, and the structures were evaluated to assess the need for improvements. All identified needs will be prioritized and incorporated into the project as the budget allows. Major replacement of some of the water main is needed including replacement of the watermain within the reconstruction area and lining of the existing watermain in the rehabilitation area. This area has existing cast iron pipe in specific areas that is due to be replaced. The gate valves on the water main within the rehabilitation area are planned to be rehabilitated by changing out the bolting on the existing valves. The age of the original installation in this area indicates the bolting is likely to be mild steel. The bolts will be replaced with stainless steel to protect them long-term from the corrosive soils found in Chanhassen. Minor repairs primarily related to reducing infiltration and inflow are recommended for the sanitary sewer system in the rehabilitation areas. The first "Open House" style meeting was hosted on Tuesday, January 28, at the Public Works facility. A summary of the discussions held and feedback received was incorporated into the presentation at the City Council meeting on February 10. Seventy-two residents interested in the project attended the open house. The resident surveys received to date are generally supportive of the project but there has been some feedback from residents that are not interested in having a project completed due to the assessed costs. The Engineering department also distributed two surveys to the accessible properties along the streets proposed to be rehabilitated and reconstructed by the project to obtain existing information and identify resident concerns. The project is also soliciting feedback on adding 'No Parking' signage on one side of the street within the project area due to the current street widths being narrower than the City's standard. Generally, the street widths in the project area are approximately 28 feet, which is narrower than a standard street width in Chanhassen of 31 feet from the back of the curb to the back of the curb. The city continues to have a broader conversation about this topic. There are two innovations associated with this project that the city has only undertaken previously with the 2024 street project: The first is a rain garden program, in which residents can elect to have a rain garden installed on the edge of their property adjacent to the street. A rain garden is a stormwater management Best Management Practice (BMP) that collects, detains, and treats surface water runoff. Essentially, 230 it's a shallow depression that has appropriate plants and mulch and acts like a any other landscaped area residents commonly have on their property. These rain gardens help achieve the stormwater management permitting regulations the project must adhere to. Rain gardens themselves are not innovative, but the program associated with a neighborhood reconstruction project is not widely utilized. The city rolled out this program last year with the 2024 street project, and to date we have two (2) properties who have signed up and are being implemented. The second is a private property inflow and infiltration (I/I) grant program that the city received funding for from the Met Council which was a result of recent State Legislation allowing grants for private infrastructure and not just public infrastructure. These grants are used to investigate sanitary sewer service lines to look for sources of I/I, and if found, provide cost assistance to make the repairs. Private property I/I is a major concern for the city. This program was also rolled out last year as part of the 2024 street project. We ended up having nine (9) properties utilize the program which accounted for ~56% of the available grant funding. Schedule Task Date Bid Opening April 11, 2025 Call for Public (Assessment) Hearing April 28, 2025 Public Open House/Neighborhood Meeting No. 2 May 7, 2025 Conduct Public (Assessment) Hearing, Accept Bids, Adopt Assessment Roll, and Award Construction Contract May 12, 2025 Begin Construction Late May 2025 Substantial Completion Early November 2025 Final Completion June 2026 BUDGET This project is included in the 5-year CIP and the budget for 2025. Funding for the project is proposed to come from the Pavement Management Program (PMP) fund, which includes special assessments to benefiting properties as part of the revenue source. The special assessments will be managed per the City’s Assessment Policy. The Utility Enterprise funds will be utilized to cover the rehabilitation needs specific to each utility. The overall 25-01 project budget approved with the 2025-29 Capital Improvement Plan is $9,105,000. The feasibility study prepared by Bolton & Menk estimates the cost of the proposed improvements. The table below indicates the estimated cost in comparison to the project budget. Fund Project Budget Estimate PMP (Street)$4,930,000 $4,553,581 Surface Water & Storm Sewer $1,760,000 $1,154,474 Sanitary Sewer $665,000 $705,011 Watermain $1,750,000 $2,283,135 Total $9,105,000 $8,696,201 231 Bolton & Menk also estimated a cost of $1,343,895 to make improvements at lift stations 1, 2, and 10 along the project corridor in a separate analysis related to the sanitary sewer system which would be over and above the sanitary main and structure rehabilitation costs associated with the street rehabilitation. In addition, Bolton & Menk identified several areas along the project corridor that could be improved from a surface water perspective and the estimated cost associated with this additional work was $2,009,657. Both of these scopes were considered in the design and work deemed necessary at this time is being prioritized within the structure of the capital improvement budgeting and working with the Finance department. The estimated costs include a 5% contingency along with soft (non-construction) costs such as engineering, geotechnical, and testing. RECOMMENDATION Staff recommends City Council adopt a resolution accepting the plans and specifications and authorizing the advertisement to bid for the 2025 City Pavement Rehabilitation Project No. 25-01. ATTACHMENTS Resolution #2025-XX -Approving Plans and Specifications and Ad for Bids 3.10.25 Streets 5-Year CIP Map - 2025-2029 2025 CIP ST-012 - 2025 Street Imp 232 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 10, 2025 RESOLUTION NO:2025-XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING PUBLICATION OF THE ADVERTISEMENT FOR BIDS FOR THE 2025 CITY PAVEMENT REHABILITATION PROJECT NO. 25-01 WHEREAS,on February 10, 2025, the City Council held a Public Hearing for the 2025 City Pavement Rehabilitation Project No. 25-01; and WHEREAS,pursuant to the Resolution passed by the City Council on February10, 2025; Bolton & Menk in conjunction with the City Engineer have prepared plans and specifications for the 2025City Pavement Rehabilitation Project and have presented such plans and specifications to the City Council for approval. The project area includes the following streets: the improvement of Frontier Trail -from Big Horn Drive to West 78th Street, Highland Drive -from Frontier Trail to Laredo Drive, Del Rio Drive -from Santa Fe Trail to the NE end, Iroquois -from Del Rio Drive to Laredo Drive, Kiowa Circle, Conestoga Trail, Conestoga Court, Sierra Trail, and Sierra Court. NOW, THEREFORE, BE IT RESOLVED bythe Chanhassen City Council: 1. Such plans and specifications, a copy of which can be reviewed at the office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official city newspaper and on QuestCDN.com, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published at least two times, shall specify the work to be done, shall state that bids will be received onlineuntil 10 a.m. on April 11, 2025, at which time they will be publicly opened and read via conference call by the City Engineer. Bids will be tabulated, and the responsibility of the bidders will be considered by the Council at 7:00 PM on Monday, May12, 2025, for the 2025 City Pavement Rehabilitation Project No. 25-01, in the Council Chambers at the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless appropriately submitted online and accompanied by a bid security payable to the clerk for 5% of the amount of such bid. PASSED AND ADOPTED by the Chanhassen City Council this 10th day of March 2025. 233 2 ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 234 ########################################################################################################################################################################M M M M M Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy ST18 ST14 ST15 ST17 ST61 Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Lake Ann Park Chanhassen Pond Park Chanhassen Nature Preserve Chanhassen Recreation Center Lake Susan Park Rice Marsh Lake Preserve Power Hill Park Fox Woods Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve City Center Park Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Bluff Creek Preserve Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Lake Ann Park Preserve SA7 SA101 SA5 SA5 SA41 )212 PowersBlvdLyman Blvd ChanhassenRdA r b o r e t u m Blvd Pioneer Trl A r boretum Blvd GalpinBlvdH w y212Hwy 212Hazeltine BlvdMa r k etBl v dPowers BlvdHwy 7AudubonRdF ly in g C lo u d D r Great Plains BlvdC o R d 1 0 1 ST101 ST101 Date Created: 10/23/2024 Document Path: K:\Departments\Engineering\CIP\2025-2029\CIP_5Year_2025-2029.aprxCreated By: City of Chanhassen - Engineering Department µ0 3,000 Feet 0 0.5 Mile 5-Year CIP Pavement Management Plan (PMP) - Streets (2025-2029) City of Chanhassen Legend 2025 2026 2027 2028 2029 Mill & Overlay Full Depth Reclamation ##Reconstruction M Municipal State Aid 235 Streets - 2025 Street Improvements Overview Request Owner Charlie Howley, PW Director/City Engineer Department Annual Pvmnt Mgmt Contracted Form Type Capital Improvement Request Type Street Construction/Reconstruction Project Number ST-012-2025 Description The 5-year Capital Pavement Management Plan identies the planned streets for the next ve years. The Plan is updated every fall to review priorities and needs, but generally intends to keep the overall condition index (OCI) average across all streets at 70 or higher. 2025 Reconstruction 601-6053 The City uses a Pavement Management System in Cartegraph to monitor the condition of City streets. While proper preventative maintenance extends the life of the street and is cost-effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects exited the life of the street. In cases when utilities or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project, scope of work, costs, and assessments. The City has an Assessment Policy that identies what and how much of the project is assessed to beneting properties. The 2025 Project is a full reconstruction scope. Details Type of Project Reconstruction 236 Capital Cost Breakdown Capital Cost FY2025 Total Engineering $800,000 $800,000 Construction/Maintenance $8,305,000 $8,305,000 Total $9,105,000 $9,105,000 Capital Cost FY2025 Budget $9,105,000 Total Budget (all years) $9.105M Project Total $9.105M Capital Cost by Year Construction/Maintenance Engineering 2025 $9,105,000.00 $0 $2.5M $5M $7.5M Capital Cost for Budgeted Years TOTAL $9,105,000.00 Construction/Maintenance (91%)$8,305,000.0 Engineering (9%)$800,000.00 237 Funding Sources Breakdown Funding Sources FY2025 Total Streets - PMP Funds $2,960,000 $2,960,000 Streets - PMP Assessments $1,970,000 $1,970,000 Utility Fund - Water $1,750,000 $1,750,000 Utility Fund - Sewer $665,000 $665,000 Utility Fund - SW Mgmt $1,760,000 $1,760,000 Total $9,105,000 $9,105,000 Funding Sources FY2025 Budget $9,105,000 Total Budget (all years) $9.105M Project Total $9.105M Funding Sources by Year Streets - PMP Assessments Streets - PMP Funds Utility Fund - Sewer Utility Fund - SW Mgmt Utility Fund - Water 2025 $9,105,000.00 $0 $2.5M $5M $7.5M Funding Sources for Budgeted Years TOTAL $9,105,000.00 Streets - PMP Assessments (22%)$1,970,000.0 Streets - PMP Funds (33%)$2,960,000.00 Utility Fund - Sewer (7%)$665,000.00 Utility Fund - SW Mgmt (19%)$1,760,000.00 Utility Fund - Water (19%)$1,750,000.00 238 City Council Item March 10, 2025 Item Consultant Contract Assignment - HTPO to Houston Engineering File No.N/A Item No: D.12 Agenda Section CONSENT AGENDA Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves an Assignment, Assumption, and Consent Agreement to assign existing Professional Services Agreements it has with HTPO to Houston Engineering." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The city routinely uses the consulting firm HTPO for engineering related professional services. HTPO was recently acquired by another engineering firm, Houston Engineering, Inc. Houston has asked that any existing contracts the city has with HTPO be formally assigned to Houston. This is merely an administrative action and would not have any other impacts to the scope, fee, or other contractual obligations that HTPO is providing the city. The City Attorney has reviewed and ok'd the assignment agreement. BACKGROUND N/A DISCUSSION 239 N/A BUDGET N/A RECOMMENDATION Staff recommends approval of the assignment agreement. ATTACHMENTS Agreement-for signature City of Chanhassen letter Contract Exhibits 240 Assignment, Assumption, & Consent Agreement 1 ASSIGNMENT, ASSUMPTION, & CONSENT AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENTS This Assignment, Assumption, and Consent Agreement (“Agreement”) for the below referenced Professional Services Agreements and Letter Agreement is made and entered into by and among the City of Chanhassen (“Client”), Hansen Thorp Pellinen Olson, Inc, (HTPO) a Minnesota corporation (“Assignor”), and Houston Engineering, Inc, a North Dakota corporation (“Assignee”) and is dated and effective as of February 1, 2025 (“Effective Date”). R E C I T A L S A. Client and Assignor entered into the following contracts: Lift Station #3 Forcemain Replacement, dated March 13, 2023; Chanhassen Trail/Walk Improvements, dated February 27, 2023; Letter agreement (re: South Lotus Lake Park Trail Project), dated September 10, 2024; Galpin Blvd Retaining Wall Replacement Project, dated February 26, 2024; Chanhassen Recreation Center-Parking Lot Improvements, dated December 22, 2023; East End Water Treatment Plant, dated August 23, 2023; Vacation of Lot Z per RLS No. 7 (Cypress Street), dated February 28, 2024; Construction Administration Services for Deer Haven; dated September 2, 2021;Construction Administration Services for the Audubon Business Park; dated August 15, 2023; Construction Administration Services for the Xcel Service Center; dated September 19, 2023; which are attached hereto as Exhibits A, B, C, D, E, F, G, H, I and J (“Contracts”); B. Assignor desires to assign all of its rights, obligations, and liabilities under the Contracts to Assignee; C. Assignee desires to accept and assume all of the rights, obligations, and liabilities of Assignor under the Contracts; and D. Client desires to consent to such assignment, acceptance, and assumption. A G R E E M E N T NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as set forth below: 1. ASSIGNMENT OF CONTRACT. As of the Effective Date, Assignor hereby conveys and assigns to Assignee, its successors and assigns, all of Assignor’s rights, title, and interests in, to, and under the Contracts. A copy of the Contracts, with all modifications and amendments thereto, if any, are attached hereto as Exhibits A-J and made a part hereof. 241 Assignment, Assumption, & Consent Agreement 2 2. ASSUMPTION OF CONTRACT. As of the Effective Date, Assignee hereby undertakes, accepts, and assumes the assignment of the Contracts and assumes all duties and obligations of the Assignor under the Contracts and covenants to perform and discharge the same as the Assignee of the Assignor. 3. CONSENT TO ASSIGNMENT & ASSUMPTION. Client hereby consents to the foregoing assignment and assumption which is effective as of the Effective Date. Notwithstanding the foregoing, the parties hereto agree that Client shall be entitled to pursue claims accruing or arising incident to the Contracts on or before the Effective Date of this Agreement, and all its rights and remedies related to such claims, for (a) payments of indemnity now or hereafter due under the Contracts from Assignor, and/or (b) insurance payments or proceeds. 4. INSURANCE. The Client’s consent to this Agreement is conditioned, in part, on Assignee’s compliance with the Contracts’ insurance requirements. Accordingly, notwithstanding any provision to the contrary, within fifteen (15) calendar days, Assignee shall provide Client with written confirmation that Assignee is in full compliance with all applicable insurance requirements set forth in the Contract s. Assignee’s failure to provide such timely written confirmation shall constitute material breach of the Contracts and shall entitle Client to all applicable remedies. 5. NOTICES. Unless otherwise notified by Assignee, any notice to be provided pursuant to the Contracts shall be delivered to Assignee at the following address: Attn: Aaron Carrell Houston Engineering, Inc. 7510 Market Place Drive, Suite #101 Eden Prairie, MN 55344 Email: acarrell@houstoneng.com & ContractNotices@houstoneng.com 6. BINDING EFFECT. All provisions, covenants, and agreements herein shall be binding upon and inure to the benefit of, and be enforceable by or against, the parties hereto and their respective successors and assigns. 7. THIRD-PARTY BENEFICIARY. This Agreement is solely for the benefit of the parties hereto and their respective successors and assigns, and no other person has any right, benefit, priority, or interest under or because of the existence of this Agreement. 8. INTEGRATED AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and understanding of the parties with respect to the subject matter and supersedes all prior negotiations and representations. This Agreement may not be modified except in writing signed by the parties. 9. AUTHORITY. Each party to this Agreement, and each individual signing on behalf of each party, hereby represents and warrants to the other that it has full power and authority to enter into this Agreement and that its execution, delivery, and 242 Assignment, Assumption, & Consent Agreement 3 performance of this Agreement has been fully authorized and approve, and that no further approvals or consents are required to bind such party. 10. ELECTRONIC SIGNATURES. An electronic signature or electronic record of this Amendment or any other ancillary agreement shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such other ancillary agreement for all purposes. 11. COUNTERPARTS. This Agreement may be executed in our or more counterparts, each of which shall be deemed an original, and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity thereof so long as all the parties hereto execute a counterpart of this Agreement. EXECUTED AND EFFECTIVE as of the day and date first above written. [Signatures appear on the following pages.] 243 Assignment, Assumption, & Consent Agreement 4 ASSIGNMENT, ASSUMPTION, & CONSENT AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENTS CITY OF CHANHASSEN ASSIGNOR: Hansen Thorp Pellinen Olson, Inc, (HTPO) By: ___________________________________________________ Name: ________________________________________________ Title: ________________________________ Date: ________________ Adam Pawelk Senior Civil Engineer 2/11/2025 244 Assignment, Assumption, & Consent Agreement 5 ASSIGNMENT, ASSUMPTION, & CONSENT AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENTS CITY OF CHANHASSEN ASSIGNEE: Houston Engineering, Inc. By: ___________________________________________________ Name: _C. Gregg Thielman________________________________ Title: __President | CEO______________________________ Date: __2/11/2025______________ 245 Assignment, Assumption, & Consent Agreement 6 ASSIGNMENT, ASSUMPTION, & CONSENT AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENTS CITY OF CHANHASSEN CLIENT: City of Chanhassen By: ___________________________________________________ Name: Elise Ryan___________________________ Title: Mayor________________________________ Date: ________________ By: ___________________________________________________ Name: Laurie Hokkanen_______________________ Title: City Manager___________________________ Date: ________________ 246 Eden Prairie Office P 952.829.0700 7510 Market Place Drive, Suite 101 | Eden Prairie, MN 55344 houstoneng.com February 7, 2025 City of Chanhassen P.O. Box 147 Chanhassen, MN 55317 Subject: HTPO joining Houston Engineering, Inc. & Request for Contract Assignment To whom it may concern: As you may already know, the team at Hansen Thorp Pellinen Olson, Inc, (HTPO) has become part of Houston Engineering, Inc. as of February 1, 2025. Houston Engineering, Inc. is based out of Fargo, ND and has offices throughout the Midwest, including a well-established office in Maple Grove, Minnesota. The talented staff at HTPO are delighted to join Houston Engineering and excited for the opportunities this acquisition will create for employees, as well as the added level of service and resources we can provide to our valued clients. The dedicated and talented staff that have partnered with you over the years will continue to work on your projects. The biggest change you will see is on the contracting and billing side. One of the formalities involved with that is a formal assignment of HTPO’s existing services agreements to Houston Engineering, Inc. Pursuant to HTPO’s existing service agreement(s) with you, we request that you execute the attached Assignment, Assumption, & Consent Agreement to formally assign the agreement(s) to Houston Engineering. Please provide a signed copy as well as any notices that need to be provided pursuant to the agreement(s) to the following address: Attn: Aaron Carrell Houston Engineering, Inc. 7510 Market Place Drive, Suite #101 Eden Prairie, MN 55344 Email: acarrell@houstoneng.com & ContractNotices@houstoneng.com Please feel free to contact Aaron Carrell if you have questions or concerns about the exciting change for HTPO or the assignment of the agreement(s). We have also attached a memo from Houston Engineering’s controller detailing important financial information, including ACH payments and our W-9. We greatly value our past partnership and relationship, and we look forward to an exciting future ahead as part of the Houston Engineering family. Sincerely, HOUSTON ENGINEERING, INC. Aaron Carrell, PE C. Gregg Thielman, PE Senior Project Manager President/CEO Direct: 952.737.4065 Direct: 701-499-2080 acarrell@houstoneng.com cgthielman@houstoneng.com 247 Fargo Office P 701.237.5065 1401 21st Avenue North | Fargo, ND 58102 houstoneng.com Memorandum To: HTPO Clients From: Brenda Stroh Controller Subject: Transitioning from HTPO to Houston Engineering, Inc. Date: January 29, 2025 As a client of Hanson Thorp Pellinen Olson, Inc. (HTPO), you have worked with some very talented professionals and have together completed some great projects improving our communities. We, at Houston Engineering, Inc., are excited to continue that relationship with you as HTPO becomes part of the Houston Engineering, Inc. family. To help facilitate a smooth transition from HTPO to Houston Engineering, Inc., I have attached a couple of documents your accounting department may require. First, is a copy of our completed W-9 form with our tax ID number. Second, is a letter which includes our bank information to set up ACH payments, if that is your preferred payment method. Feel free to reach out to me if you need more information or have specific vendor setup forms you need us to complete. Please be aware that any payments made after February 1st on outstanding invoices should be made out to Houston Engineering, Inc. Payments can be made by check or by ACH. Although we have several office locations in ND, SD, MN, IA, and NE, all checks should be submitted to our corporate office located at 1401 21 st Ave N, Fargo, ND 58102. Let us know if there is anything we can do to assist with this transition. We look forward to working with you. Sincerely, HOUSTON ENGINEERING, INC. Brenda Stroh Controller Direct: 701-499-2084 bstroh@houstoneng.com 248 X 249 houstoneng.com ACH Payment Setup Form. To Whom It May Concern: Please find below our ACH account information. Please do not hesitate to contact the Houston Engineering accounting department at acctdept@houstoneng.com or 701-237-5065 if you have any questions. Bank Name: Bell Bank Account Name: Houston Engineering ABA #: 091310521 Account #: 600035075 Bank Address: Bell Bank 3100 13th Avenue South Fargo, ND 58103 Sincerely, Brenda Stroh Controller 250 DocuSign Envelope ID: 97D8A18B-447C-464F-BA61-065F9D13D491 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 13th day of March 2023, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and HANSEN THORP PELLINEN OLSON, Inc. ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1.SCOPE OF SERVICES. The City retains Consultant for Design Services related to the Lift Station #3 Forcemain Replacement. 2.CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.1bis Professional Services Agreement; B.Insurance Certificate; C.Consultant's February 22, 2023 proposal for Lift Station #3 Forcemain •Replacement Project ("Proposal"), attached hereto as Exhibit A. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 3.COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee ofF orty-Two Thousand and 00/100 Dollars ($42,000.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4.DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 1 G:\ENG\PUBLIC\_ 2023 PROJECTS\23-08 LS #3 Forcemain Replacement\Contract Administration \Design Contract\PROFESSIONAL SERVICES AGREEMENT-Hf PO_ Chan_ LS#3 Forcemain.docx 251 DocuSign Envelope ID: 97D8A 18B-447C-464F-BA61-065F9D13D491 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees where recoverable under applicable law, to the extent caused by the negligent acts, errors, or omissions in the execution or performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability Automobile Liability Professional Liability $2,000,000 each occurrence/aggregate $2,000,000 combined single limit $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively. responsible under this Agreement for Consultant's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed 2 G:\ENG\PUBLIC\_ 2023 PROJECTS\23-08 LS #3 Forcemain Replacement\Contract Administration\Design Contract\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ LS#3 Forcemain.docx 252 DocuSign Envelope ID: 97O8A18B-447C-464F-BA61-065F9O13O491 18. W AIYER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. DS Dated: March 14 , 2023.CITY OF CHANHASSEN r-::OocuSlgned by: BY: -�=t{j:.i.,00UDJ16Clll�PL.!l.!:J."1Ll:U::,lll!94:!.ll3C...._ ____________ _ Elise Ryan, Mayor BY: _G-=�=:=:.w:=;,:..u·,�=�=;...,�.,___ ____________ _ Laurie Hokkanen, City Manager Dated: March 7 ,2023.HANSEN THORP PELLINEN OLSON, INC. BY:��--=------------------- Adam Pawelk Its Vice President 4 G:\ENG\PUBLIC\ _2023 PROJECTS\23-08 LS #3 Forcemain Replacement\Contract Administration\Design Contract\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ LS#3 Forcemain.docx 253 DocuSign Envelope ID: 97D8A18B-447C-464F-BA61-065F9D13D491 services provided by subcontractors within ten (10) days of Consultant's receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13. 08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/ or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 3 G:\ENG\PUBLIC\_ 2023 PROJECTS\23-08 LS #3 Forcemain Replacement\Contract Administration\Design Contract\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ LS#3 Forcemain.docx 254 .,,,__, J I Engineering• Suiveying'"f') U Landscape Architecture ADDITIONAL WORK AUTHORIZATION # 1 Client: City of Chanhassen City Project No.: 23-08 Location of Project: Chanhassen, IVIN Project Title: LS #3 FM Replacement Date: 05/08/2023 HTPO Project No.: 23-008 --------- Fund: . Initiated by:□Client [8l HTPO Start Date: Upon written authorization Est. Completion Date: Per original proposal Description of Work To Be Performed: We propose to provide the following additional services: a.Survey existing sanitary manholes along the project corridor located outside of original survey areas. b.Ground truthing survey shots along project corridor centerline outside of the original survey areas. c.Field locate property corners adjacent to the project site for the purposes of verifying property and' easements based on the plats. d.Coordinate easement research with City staff. Option 2: We propose to provide the following additional services: a.Complete topographic survey along the project corridor (~30 wide) located outside of original survey areas. b.Second Gopher State One Call for the additional areas. c.Field locate property corners adjacent to the project site for the purposes of verifying property and easements based on the plats. d.Coordinate easement research with City staff. Remarks: •City legal team is to perform easement research per property information provided by HTPO. Phase of Work: Billing Instructions: l:8l Design, Prelim & Planning D Hourly D Construction Documents □Construction Project Manager: Client Approval: ,:.,.-..f1Ji11ii�J!lll_.. l:8l Hourly Not to Exceed Option 2: $5,000.00 D Fixed Fee � � / Date: . 05/08/2023 -----a---::----;1 -u;;;--,,,,'-.. - Date: H·ansen Thorp Pellinen Olson, Inc. 7510 Market Place Dr.; Eden Prairie, MN 55344 • Phone: 952-829-0700 • Fax: 952-829-7806 255 Hansen Thorp Pellinen Olson, Inc. 7510 Market Place Dr., Eden Prairie, MN 55344 ● Phone: 952-829-0700 ● Fax: 952-829-7806 ADDITIONAL WORK AUTHORIZATION # 2 Client: City of Chanhassen City Project No.: 23-08 Location of Project: Chanhassen, MN HTPO Project No.: 23-008 Project Title: LS #3 FM Replacement Fund: Date: 10/04/2024 Initiated by: ☐Client ☒ HTPO Start Date: Upon written authorization Est. Completion Date: June 30, 2025 Description of Work To Be Performed: a. Additional observation time, meetings, and coordination due to the contractor’s extended construction schedule to complete the work. b. Additional site meetings and coordination with the contractor and the City to address the street patch drainage issue and the tracer wire issue. c. Staking of street pavement patch repair as requested by the contractor in Spring 2025. d. Project completion date extension to June 30, 2025. Remarks: Phase of Work: Billing Instructions: ☐Design, Prelim & Planning ☐Hourly ☐Construction Documents ☒Hourly Not to Exceed $6,000.00 ☒Construction ☐Fixed Fee Project Manager: Date: 10/04/2024 Client Approval: Date: Distribution (as checked): ☒Client Contact ☐Managing Principal ☒Project File ☐Design Team ☐Field Inspector ☐Other ☐Architect ☐Accounting 10/7/2024 256 DocuSign Envelope ID: CE9C0A09-C13B-4C7F-8BC0-7F6F A2O525BF PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 27th day of February 2023, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and HANSEN THORP PELLINEN OLSON, Inc. ("Consultant"). IN CONSIDERATION OF THEm MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1.SCOPE OF SERVICES. The City retains Consultant for Design Services related to the 2023 Trail Improvement project. 2.CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Professional Services Agreement; B.Insurance Certificate; C.Consultant's February 1, 2023 proposal for Trail/Walk Improvements Project ("Proposal"), attached hereto as Exhibit A. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 3.COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Thirty-Nine Thousand Nine Hundred and 00/100 Dollars ($39,900.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4.DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 1 G:\ENG\PUBLIC\_2023 PROJECTS\23-09 2023 Trail Improvement Project\Contract Administration\Design\PROFESSIONAL SERVICES AGREEMENT-HTPO_Chan_2023 Traillmp.docx 257 DocuSign Envelope ID: CE9C0A09-C13B-4C7F-8BC0-7F6FA2O525BF 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees where recoverable under applicable law, to the extent caused by the negligent acts, errors, or omissions in the execution or performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability Automobile Liability Professional Liability $2,000,000 each occurrence/aggregate $2,000,000 combined single limit $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are . required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 4 71.425. Consultant must pay subcontractors for all undisputed 2 G:\ENG\PUBLIC\_ 2023 PROJECTS\23-09 2023 Trail Improvement Project\Contract Administration\Design\PROFESSIONAL SERVICES AGREEMENT-HTPO_Chan_2023 Trail Imp.docx 258 DocuSign Envelope ID: CE9C0A09-C13B-4C7F-8BC0-7F6FA2D525BF services provided by subcontractors within ten (10) days of Consultant's receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAWNENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13. 08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 3 G:\ENG\PUBLIC\__ 2023 PROJECTS\23-09 2023 Trail Improvement Project\Contract Administration\Design\PROFESSIONAL SERVICES AGREEMENT-HTPO_Chan_2023 Traillmp.docx 259 DocuSign Envelope ID: CE9C0A09-C13B-4C7F-8BC0-7F6FA2D525BF 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. d March 1Date : , 2023.------- OS Dated: February 15 , 2023. CITY OF CHANHASSEN GOocuSlgned by: BY: __,......_tli.Q!ElQl8l� s ;l&l6 ElX1!:Je1'8Be�8494atas.,,, ________________ _ Elise Ryan, M ayor c��.�:�n;:�� BY: �1 � ... L_a,flifi"Feriffi'�llt'OH'tfl�"lf,jkkta,ISf�rn-e_n _, -C-ity_M_a _n -ag_e_r ______ _ HANSEN THORP PELLINEN OLSON, INC. BY:��--�---- Adam Pawelk Its Vice President 4 G:\ENG\PUBLIC\_ 2023 PROJECTS\23-09 2023 Trail Improvement Project\Contract Administration\Design\PROFESSIONAL SERVICES AGREEMENT-IITPO_Chan_2023 Trailimp.docx 260 261 7510 Market Place Drive Eden Prairie, MN 55344 Phone: 952-829-0700 Fax: 952-829-7806 www.htpo.com HANSEN THORP PELLINEN OLSON, INC. October 25, 2023 Charlie Howley, PE Public Works Director / City Engineer City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 P: 952.227.1169 E: chowley@chanhassenmn.gov RE: Trail/Walk Improvements Project, Chanhassen, MN Dear Charlie, We are pleased to submit this proposal for land surveying services for the above referenced project. Per the email from you and information from the contractor, it our understanding that the project scope involves construction staking at two separate locations per the attached exhibits and as follows: •New sidewalk connection between Topaz Dr. and Lucy Ridge Circle. •Reconfigured trail connection segment adjacent to the wetland extending to the mainline trail located along Galpin Blvd. SCOPE OF SERVICES We propose to provide the following services for each of the three project locations: 1.Construction Staking Includes a one-time staking on the project for the following: a.Establish site benchmark (Both Sites). b.Line stakes for silt fence (Galpin Blvd. only). c.Line and grades stakes for trail and sidewalk (Both Sites). d.Line and grades stakes for pedestrian ramps (Topaz Dr. only). e.Line and grade for storm sewer catch basin (Topaz Dr. only). Fee includes a second trip to as-built the storm sewer improvements. ASSUMPTIONS •Staking of the trail at South Lotus Lake Park is not included in this proposal but may be included under a separate scope and fee. •The items listed above will be staked one time. Re-staking will be billed hourly based on our 2023 Standard Rate Schedule. •Two trips for staking and one trip to as-built the storm sewer are included in the scope of services, additional trips may incur an additional fee. 262 RE: Trail/Walk Improvements Project October 25, 2023 Page 2 of 2 • Fees assume that the project site will be prepared for staking prior to surveyor’s arrival. If site conditions cause significant difficulties which result in excessive delays or downtime, additional fees may be incurred. SCHEDULE Our work will be scheduled upon receipt of a signed contract unless written authorization is given to proceed prior to receiving a contract. Staking is scheduled for October 27th for Topaz Dr. location and October 30th for the Galpin Blvd. location. COMPENSATION Compensation for those items described in the Scope of Services above will be hourly Not- To-Exceed (NTE) as follows: Services Estimated Fee 1. Construction Staking: Topaz Dr. Sidewalk $ 1,800 2. Construction Staking: Galpin Blvd. Trail $ 2,700 Total NTE Fee $ 4,500 REIMBURSABLE EXPENSES, ADDITIONAL SERVICES AND PAYMENTS Customary reimbursable expenses (parking, printing, postage, courier service, travel, and other out of house services) are passed directly onto you at cost. Additional Services, if requested, will be billed at our standard hourly rates for the year in which they are performed. We invoice our services monthly, payable within 30 days. A 1.5% monthly fee will be charged to all invoices not paid after 30 days. Unless notified otherwise, we will submit invoices via e-mail to the address indicated in the Proposal Acceptance below CONCLUSION If there are any items that you would like to add to the scope of services, please let us know before we begin and we will make the necessary adjustments to this proposal. This proposal will be valid for sixty (60) days. We appreciate this opportunity to be a resource to you and we look forward to working with you on this project. If you have any questions or need additional information, please do not hesitate to contact us. Sincerely, HANSEN THORP PELLINEN OLSON, INC. Daniel Corey, PLS Adam Pawelk, PE Land Survey Manager Project Manager | Vice-President 263 NO. DATE DRAWN 1 07-21-23 TRM ASHLING MEADOWS 2ND ADDo, EIlUMIIIOUS TOPAZ DR A DEFFREY) MORAEN (Public Rpht of Wy) Sw SAWCUT2' FROM TOE OF CURB, REMOVE AND REPLACE BITUMINOUS PAVEMENT SECTION UNTABLE aURB & GUTTER ONER: KARLA K B& KEVTN J SUNDEM DESIGN CHECKED TRMI AMP BLOCK 2 DRAINAGE AND UTILITY EASENENT, 4 INLET CONTROL, FIELD VERIFY WATER VALVE LOCATION LOT 1 30"0 CATCH BASIN (INSTALL SALVAGED CASTING) RIM:1014.50 INV.:1011. BLOCK 3 ISSUES / REVISIONs WATERSHED PERMIT SUBMITTAL TYP. PROPOSED TREE, (1015.18) TYP. 1015.38 (1015.02) 1015.06 1015.13 37'-15" RCP. CL V @ 2.2% I he 1015,40 REMOVE EXISTING CATCH BASIN, SALVAGE CASTING AQ aCaTCH BASIN CASTING R4342 GRATE RIM:1013.90 INV, IN:1010.20 INV. OUT: 1009.86 of the State of Minnesota, L UC. NO. 49990 DATE: 07-21-23 I nereby Certify that this plan, specification or report was am a dulvcnnoer my direct supervislon and that I fessional Engineer under the laws OwNER:A10210 Riny= 1013, 6 LOT 1 BLOCK 4 N WASBOTTEN A SEAN DAVID HOR GAN LOT 5 BLOCK 3 LANDSCAPE EDGER 1017.40 RIGHT OF WAY, 5X5 LANDING, 251310220 couCRETE LEQUALLY SPACE JOINTS cONCAETE TYP. OWNÉR; RISA SHAPIR0 & PAUL D ANDERSEN PID (1017.24) 1012,1z -INSTALL SHRUBS 3' FROM EDGE OF WALK CENTERED IN 6 WIDE MULCH AREA, SPACE SHRUBS 4.5' 0C BrUMINoUs 101Z.02 (1017.02) HI Engineering · Surveying Landscape Archltecture HANSEN THORP PELLINEN OLSOM, Inc. 7510 Myo100 8524MN S5344 PROJECT NO. 23013 SMI INSTALL INLET CONTROL AT NEAREST DOWNSTREAM CATCH BASIN -3' TAPER TO 0' HEIGHT CURB AT PED. CURB RAMP, -5 W X 4' L PED. CURB RAMP WITH TRUNCATED DOME Sw SAWCUT2' FROM TOE OF CURD, KEMOE TYP SECTION., REMOVE AND REPLACE SURMOUNTABLE CURB & GUTTER LUCY RIDGE CIRCLE HORIZONTAL sCALE IN FEET 10 (Public Right of Way) VEMENT 30 20 oWNER NAME CIY OF CHANHASSEN LEGEND ee SW NOTES 4S39 (845.39) (S) SAWCUT/ MATCHUNE SEDIMENT CONTROL LOG INLET CONTROL STREET SWEEPING EOVAL sOD CONTOUR SEWER PIPE. SPOT ELEVATION SPOT ELEVATION (MATCH EASTING) 5'X5 PEDESTRIAN RAMP LANDING (MAX 2.0% SLOPE IN ALL DIRECTIO TRUNCATED DOMEs INDICATES PEDESTRIAN aURB RAMP AND 8.39% MAXTMUM IN THE DIRECTION GHOWElWEEN 5.0% MINIMUM EXCEED 2.0% DRAINAGE FLOW ARROW CONCRETE WALK SYRINGA RETICULATA, TVORY SILK LILAC (OTY-4). 15 CONT cORNUS SERICEA, "BAILADELUNE (QTY-29). *5 cONT 1. SPOT ELEVATIONS ALONG CURB ARE FLOW INE ELEVATIONS, UNLESS OTHERWISE NOTED. 2. PROVIDE MIN. 18 VERTICAL SEPARATION BETWEEN WATERMAIN AND PROPOSED STORM 3. MULCH SHALL BE MnDOT 3882 Type 6, MIN 4° DEEP. 4. MULCH SHALL BE SPREAD CONTINUOUSLY IN THE PLANTING BED AREAS. LANDSCAPE EDGER SHALL BE COMMERCIAL GLADE BLACK DIAMOND EDGING OR APPROVED ROSS SLO 6. PLANT SHRUBS A MIN 2.5 0C FROM PATH AND FROM EDGING. REFER TO TY OF CHANHAsSEN TREE PLANTING DETAILs, 7. RESTORE ALL DISTURBED GREENSPACE AREAS WITH SOD AND 6° OF TOPSOIL Stuki Raguets -Stk 30 B Laation iw 20 olset to eost Put stakos to th noth IS' offsets, proidey cut onfill CONSTRUCTION PLAN TOPAZ DR & LUCY RIDGE CIR TRAIL/WALK IMPROVEMENTS CHANHASSEN, MN NOT Minnesota CALL BEFORE YOU DIG ! ALHEESBATORSTNOnY ESS DAYS BTNOrMoR AS PROA TO EXCAVAnoN 300-252.4166 SHEET 2 OF 18 264 TRM 30' MIN WETLAND BUFFER ZONE, TYP. DATE DRAWN DESIGN CHECKED OHWL = 931.2 (PER DNR, DATU OE BY RPBCWD) 100-YEAR FLOOD ELEVATION DNR PUBIC WETLAND 10-210 EXIST. 934.8 CONTOUR 60' AVERAGE WETLAND BUFFER ZONE, TYP. ISSUES/ REVISIONS AMP WATERSHED PERMIT SUBMITTAL 34. (933.0) -WETLAND DELINEATION BOUNDARY 933.5: TRANSITION TRAIL RUNNING SLOPE AND CROSS SLOPE TO MATCH EXISTING EDGE OF TRAIL (944.11) EDGE OF WATER (SURVEYED ON O5-04-2023) PARCEL BOUNDARY LIC. NO. 4990 DOUE ADJACENT 933.5 -EXCAVATE AREA AS SHOWN TO PROVIDE 26 CY OF FLOOD STORAGE ROW OF SILT FENCE TO WETLAND PROPOSED 934.8 CONTOäR; (944.27) I hereby certify that this plan, specification or report was prepared by me or under my direct supervlslon and that I am a duly Jcensed Professional Englneer under the laws of the Stats Minnesota. DATE: 07-21-23 :g33.5 (944.63) (933.0/ TRANSITION TRAIL RUNNING SLOPE TO MATCH EXISTING TRAIL GALPIN BLVD (Puble Right of Way) HI Engineering: Surveying Landscape Architecture HANSEN THORP PELLINEN OLSON, Inc. 7610 Mael -FULL DEPTH REMOVAL OF EXISTING FES35 10 HORIZONTAL SCALE IN FEET oWNER NAME TRAIL 0 BUFFER RESTORATIC LOCATED APPROXIMATEI Y' 1e NORTH, SEE SHEET 5 30 CITY OF CHANHASSEN EXISTING TRAIL TO B PAVED FROMAIMED AND NORTH TO COULTER BIVO BITUM1OU Im=91973 LEGEND X 845.39 SAWCUT/ MATCHLINE REMOVE TREE SILT FENCE INLET CONTROL STREET SWEEPING HYDRAULIC MULCH SPOT ELEVATION 845.39) SPOT ELEVATION (ATCH EXISTING) AND 6 OFE TOPSOPE4 WTH MNDOT SEED MIX 35-241 INSTALL EROSION COTROLOVE ELEVATION 934.8), SLOPES GREATER THAN 1VANKET, CAT. 35 ON ALL HYDRAULIC MULCH TYPE 4 WITH MNDOT AND S OF TOPSOTL (INSTALL BEL OWELD MD 33-262 EVATION 934.8) CONTOUR SITE AREA -Stuke Slt fecU Trnl Stakey to east 20 offset DRAINAGE FLOW ARROW PROPOSED DISTURBED AREA WITHIN 60 WETLAND BUFFER = 4,147 SF (EXAUDES PROPOSED FLOOD ELEVATION EXCAVATION AREA) BITUMINOUS PAVEMENT PROPOSED WETLAND BUFFER RESTORATION AREA = 9,601 SF (SEE SHEET 5) PROPOSED FILL BELOW WETLAND FLO0D ELEVATION (934.8) = 23 CY PROPOSED EXCAVATION FOR WETLAND FLOOD ELEVATION = 26 CY 25 Rrovide Bencto s) Eleroto, CONSTRUCTION PLAN GALPIN BLVD TRAIL/WALK IMPROVEMENTS CHANHASSEN, MN Minnesota EFORE YOU DIG RATLEN NESOA LAWa DeSD ONE CAL 80-252.1166 SHEET 4 18 07-21-23 TRM 990 Ren raine, MN S5344 PROJECT NO. 23-013 265 Phillip Regnier From: Sent: Dan Corey <dcorey@htpo.com> on behalf of Dan Corey Wednesday, September 25, 2024 11 :20 AM To: Phillip Regnier Subject: FW: Lotus Lake Trail Go ahead for 23-013.2 Daniel Corey, PE, PLS (MN) I Land Survey Manager HANSEN THORP PELLINEN OLSON, INC. (HTPO) 7510 Market Place Drive I Eden Prairie, MN 55344 o I 952.829.0700 d I 952.737.4055 c I 952-255-9956 w I www.htpo.com e I dcorey@htpo.com From: Howley, Charles <chowley@chanhassenmn.gov> Sent: Tuesday, September 10, 2024 5:05 PM To: Dan Corey <dcorey@htpo.com>; Adam Pawelk <APawelk@htpo.com> Cc: Burke, Charlie <cburke@chanhassenmn.gov> Subject: RE: Lotus Lake Trail Dan, This looks fine. Please proceed. Please contact Lance at NW to coordinate timing and verification of what he's looking for. Thank you. Charlie Howley PE, LEED AP Public Works Director I City Engineer CITY OF CHANHASSEN PH. 952.227 .1169 FX. 952.227 .1110 www.ChanhassenMN.gov From: Dan Corey <dcorey@htpo.com> Sent: Tuesday, September 10, 2024 11:24 AM To: Howley, Charles <chowley@chanhassenmn.gov>; Adam Pawelk <APawelk@htpo.com> Subject: RE: Lotus Lake Trail 1 Exhibit I 266 267 From: Burke, Charlie <cburke@chanhassenmn.gov> Sent: Tuesday, September 10, 2024 10:45 AM To: Howley, Charles <chowley@chanhassenmn.gov> Subject: FW: Lotus Lake Trail Charlie, have you sent anything over to HTPO yet. Please see lances request below .. Charlie Burke Public Works Operations Manager CITY OF CHANHASSEN PH. 952.227.1303 FX. 952.227.1310 www.ci.chanhassen.mn.us From: Lance Guentzel <LGuentzel@northwest-totalsite.com> Sent: Tuesday, September 10, 2024 10:38 AM To: Burke, Charlie <cburke@chanhassenmn.gov> Cc: Jeffrey Anderson <jeffa@nwasphalt.net> Subject: Lotus Lake Trail Hear anything from HTPO? We want their cut sheets in case any stakes grow legs ... 3 268 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 26th day of February 2024, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and HANSEN THORP PELLINEN OLSON, Inc., a Minnesota corporation ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1.SCOPE OF SERVICES. The City retains Consultant for Design Services related to the retaining wall along the west side of Galpin Boulevard, south of Coulter Boulevard. 2.CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Professional Services Agreement; B.Insurance Certificate; C.Consultant's February 23, 2024 proposal for Galpin Blvd Retaining Wall Replacement Project ("Proposal"), attached hereto as Exhibit A. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 3.COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Seventeen Thousand and 00/100 Dollars ($17,000.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an, hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the workprogresses. Payment shall be made by the City within thirty-five (35) days ofreceipt of an invoice. 4.DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 1 G:\ENG\PUBLIC\_2024 PRO.JECTS\24-12 Galpin Retaining Wall\Contract Administration\PROFESSIONAL SERVICES AGREEMENT-HTPO_Chan_Galpif! Ret Wall.docx Exhibit C 269 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by aU statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees where recoverable under applicable law, to the extent caused by the negligent acts, errors, or omissions in the execution or performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability Automobile Liability Professional Liability $2,000,000 each occurrence/aggregate $2,000,000 combined single limit $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR. . The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 4 71.425. Consultant must pay subcontractors for all undisputed 2 G:\ENG\PUBLIC\_2024 PROJECTS\24-12 Galpin Retaining Wall\Contract Administration\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ Galpin Ret Wa!Ldocx 270 services provided by subcontractors within ten (10) days of Consultant's receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($ 100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAWNENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/ or use of protected data. The te1ms of this paragraph shall survive the cancellation or termination ofthis Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PA TENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 3 G:\ENG\PUBLIC\_2024 PROJECTS\24-12 Galpin Retaining Wall\Contract Administration\PROFESSIONAL SERVICES AGREEMENT-HTPO_Chan_Galpin.Ret Wall.docx 271 18.WAIVER. Any waiver by either party of a breach of any provisions of thisAgreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19.ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20.TERMINATION. This Agreement may be terminated by the City for any reasonor for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. Dated: Dated: 2 /21, ' 2024. I February 26 , 2024. CITY OF CHANHASSEN ..,. BY: � �� Laurie Hokkanen, City Manager HANSEN THORP PELLINEN OLSON, INC. BY:_��-e-�_-__ _ Adam Pawelk Its Vice President 4 G:\ENG\PUBLIC\_2024 PROJECTS\24-12 Galpin Retaining Wall\Contract Administration\PROFESSIONAL SERVICES AGREEMENT-HTPO_Chan_Galpin Ret Wall.docx 272 Hansen Thorp Pellinen Olson, Inc. 7510 Market Place Dr., Eden Prairie, MN 55344 ● Phone: 952-829-0700 ● Fax: 952-829-7806 ADDITIONAL WORK AUTHORIZATION # 1 Client: City of Chanhassen City Project No.: Location of Project: Chanhassen, MN HTPO Project No.: 24-012.1 Project Title: Galpin Blvd. Retaining Wall Repairs Fund: Date: 10/11/2024 Initiated by: ☒Client ☐ HTPO Start Date: Upon written authorization Est. Completion Date: 11/30/24 Description of Work To Be Performed: 1. Construction Staking Includes a one-time staking on the project for the following: a. Establish site benchmark. b. Layout construction/removal limits and marking trees designated for removal. c. Grade stakes at key elevations. d. Line and grades stakes for retaining wall. e. Up to 4 hours for restaking. 2. CONSTRUCTION ADMINISTRATION Includes up to 6 hours for the following: a. Communications/coordination with City staff. b. Review shop drawings. Remarks: Two trips for staking are included in the scope of services. Site benchmark and construction limits/removals will be staked on the first trip. Grade and wall stakes will be staked on the second trip as requested by the City and/or contractor. Additional trips will be billed hourly against the included 4-hour restaking allotment. Fees assume that the project site will be prepared for staking prior to surveyor’s arrival. If site conditions cause significant difficulties which result in excessive delays or downtime, additional fees may be incurred. As-built survey and preparation of a record drawing are not included. All other construction administration tasks will be performed by City staff. Phase of Work: Billing Instructions: ☐Design, Prelim & Planning ☐Hourly ☐Construction Documents ☒Hourly Not to Exceed $5,500.00 ☒Construction ☐Fixed Fee 273 Hansen Thorp Pellinen Olson, Inc. 7510 Market Place Dr., Eden Prairie, MN 55344 ● Phone: 952-829-0700 ● Fax: 952-829-7806 Project Manager: Date: 10/11/2024 Client Approval: Date: Distribution (as checked): ☒Client Contact ☐Managing Principal ☒Project File ☐Design Team ☐Field Inspector ☐Other ☐Architect ☐Accounting 10/11/2024 274 PROFESSIONAL SERVICES AGREEl\tlENf AGREEMENT made this 22nd day of December 2023, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and HANSEN TIIORP PELLINEN OLSON, Inc. ("Consulta nt"). IN CONS IDERATION OF THEIR MUTUAL COVENANTS, TIIE PARTIES AGREE AS FOLLOWS: 1.SCOPE OF SERVICES. The City retains Consultant for Design Services related to the parking lot improvements at the Chanhassen Recreation Center. 2.CONTRACT DOCUl\tlENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Professional Services Agreement; B.Insurance Certificate; C.Consultant's December 20, 2023 proposal for Chanhassen Recreation Center Pavement Improvements Project ("Proposal"), attached hereto as Exhibit A. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first pr iority and Contract Document "C" having the last priority. 3.COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Fourteen Thousand Five Hundred and 00/100 Dollars ($14,500.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4.DOCUMENT OWN ERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 1 G:\ENG\PUBLIC\ 2024 PROJECTS\24-11 Rec Center Parldng Lot\Contract Administration\Design\PROFESSIONAL SER VICES AGREEMENT-HTPO _ Cllan _Rec Center Parking Lot.docx 275 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing serviceshereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill,and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, itsofficers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees where recoverable under applicable law, to the extent caused by the negligent acts, errors, or omissions in the execution or performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protectConsultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability Automobile Liability Professional Liability $2,000,000 each occurrence/aggregate $2,000,000 combined single limit $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and noncontributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR. The City hereby retains Consultant as anindependent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Co nsultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant's own FICA pay ments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for servicesprovided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed 2 G:\ENG\PUBLIC\_ 2024 PROJECTS\24-11 Rec Center Parking Lot\Contract Administration\Design\PROFESSIONAL SER VICES AGREEMENT-HTPO _ Clian_Rec Center Parking Lot.docx 276 services provided by subcontractors within ten (10) days of Consultant's receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAW NENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consulta nt's officers', agents', city's, partners', employe es', volunteers', assi gnees' or subcontractors' unlawful disclosure and/or use of protected data. The tenns of this paragraph shall survive the cancellation or termination of this Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 3 G:\ENG\PUBLia_ 2024 PROJECTS\24-11 Rec Center Parlcing Lot\Contract Administration\Design\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ Rec Center Parlcing Lotdocx 277 278 Hansen Thorp Pellinen Olson, Inc. 7510 Market Place Dr., Eden Prairie, MN 55344 ● Phone: 952-829-0700 ● Fax: 952-829-7806 ADDITIONAL WORK AUTHORIZATION # 1 Client: City of Chanhassen City Project No.: Location of Project: Chanhassen, MN HTPO Project No.: 24-004.1 Project Title: Chan Rec Center Entryway Pavement and Storm Sewer Improvements Fund: Date: 10/11/2024 Initiated by: ☒Client ☐ HTPO Start Date: Upon written authorization Est. Completion Date: 11/30/24 Description of Work To Be Performed: 1.Construction Staking Includes a one-time staking on the project for the following: a.Establish site benchmark. b.Layout removal limits. c.Layout for perimeter erosion control. d.Line and grades stakes for curb & gutter, sidewalk, and driveway apron. e.Line and grades stakes for the new storm sewer structures (x2). f.Up to 4 hours for restaking. 2.CONSTRUCTION ADMINISTRATION Includes up to 6 hours for the following: a.Communications/coordination with City staff. b.Review shop drawings. Remarks: Three trips for staking are included in the scope of services. Site benchmark, removals, and perimeter erosion control will be staked on the first trip per the email referenced above. Remaining items listed above will be staked on the other two trips as requested by the City and/or contractor. Additional trips will be billed hourly against the included 4-hour restaking allotment. Fees assume that the project site will be prepared for staking prior to surveyor’s arrival. If site conditions cause significant difficulties which result in excessive delays or downtime, additional fees may be incurred. As-built survey of the new storm sewer structures and preparation of record drawing are not included. All other construction administration tasks will be performed by City staff. Phase of Work: Billing Instructions: ☐Design, Prelim & Planning ☐Hourly ☐Construction Documents ☒Hourly Not to Exceed $5,600.00 ☒Construction ☐Fixed Fee 279 Hansen Thorp Pellinen Olson, Inc. 7510 Market Place Dr., Eden Prairie, MN 55344 ● Phone: 952-829-0700 ● Fax: 952-829-7806 Project Manager: Date: 10/11/2024 Client Approval: Date: Distribution (as checked): ☒Client Contact ☐Managing Principal ☒Project File ☐Design Team ☐Field Inspector ☐Other ☐Architect ☐Accounting 10/11/2024 280 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 23rd day of August 2023, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and HANSEN THORP PELLINEN OLSON, Inc., a Minnesota corporation ("Consultant"). IN CONSIDERATION OF THEIR MUTUA L COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1.SCOPE OF SERVICES. The City retains Consultant for Design Services related to sitework improvements at the City's East Water Treatment Plant, with the goal of minimizing ice buildup due to the bulk water filling station operation. 2.CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Pro fessional Services Agreement; B. Insurance Certificate; C.Consultant's August 22, 2023 proposal for East Water Treatment ]'lant Improvements ("Proposal"), attached hereto as Exhibit A. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 3.COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Twenty Thousand and 00/100 Dollars ($20,000.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4.DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 1 G:\ENG\Contracts\EWTP Site Improvements\Contract Admin\PROFESSIONAL SERVICES AGREEMENT-HTPO _ Chan_EWTP Site Imp.docx Exhibit E 281 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing serviceshereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill,and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, itsofficers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees where recoverable under applicable law, to the extent caused by the negligent acts, errors, or omissions in the execution or performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protectConsultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability Automobile Liability Professional Liability $2,000,000 each occurrence/aggregate $2,000,000 combined single limit $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and noncontributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR. The City hereby retains Consultant as anindependent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for servicesprovided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 4 71.425. Consultant must pay subcontractors for all undisputed 2 G:\ENG\Contracts\EWTP Site hnprovements\Contract Admin\PROFESSIONAL SERVICES AGREEMENT-HIPO _ Chan_EWTP Site Imp.docx 282 services provided by subcontractors within ten (10) days of Consultant's receipt of payment from City. Consultant must pay interest of one and five-tenths percent ( 1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAWNENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PA TENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 3 G:\ENG\Contracts\EWTP Site Improvements\Contract Admin\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ EWTP Site Imp.docx 283 18. WAIVER.Any waiver by either party of a breach of any provisions of thisAgreement shall not affect, in any respect, the validity of the remainder of this Agreement.19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.This Agreement supersedes all oral agreements and negotiations between the parties relating to thesubject matter hereof, as well as any previous agreements presently in effect between the partiesrelating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of theprovisions of this Agreement shall be valid only when expressed in writing and duly signed by theparties, unless otherwise provided herein.20. TERMINATION. This Agreement may be terminated by the City for any reasonor for convenience upon written notice to the Consultant. In the event of termination, the City shallbe obligated to the Consultant for payment of amounts due and owing including payment forservices performed or furnished to the date and time of termination.Dated: /\WjU.S-t).11 2023.Dated: August 23 2023.CITY OF CHANHASSEN BY: �W�M&:¼:�' .,__._I tMJz __ CU_!Cf�l);\�-Laurie Hokkanen, City Manager HANSEN THORP PELLINEN OLSON, INC. BY: ___,_�..c;____e_�----"------Adam PawelkIts Vice President4G:\ENG\Contracts\EWTP Site Improvements\Contract Admin\PROFESSIONAL SERVICES AGREEMENT-HTPO _Chan_ EWTP Site lmp.docx 284 1 PROFESSIONAL SERVICES AGREEMENT_HTPO PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 28th day of February, 2024, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and HANSEN THORP PELLINEN OLSON, INC., a Minnesota corporation ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1.SCOPE OF SERVICES. The City retains Consultant for professional land surveying services associated with the vacation of portions Lot Z per RLS No. 7 (“Cypress Street”). 2.CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Professional Services Agreement; B.Insurance Certificate; C.Consultant’s revised Proposal dated February 26, 2024 (“Proposal”). In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document “A” having the first priority and Contract Document “C” having the last priority. 3.COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal plus additional drafting support a not to exceed fee of Ten Thousand Eight Hundred and Fifty Dollars ($10,850.00), inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4.DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B Exhibit G 285 2 PROFESSIONAL SERVICES AGREEMENT_HTPO 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant’s services. 8.INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees where recoverable under applicable law, to the extent caused by the negligent acts, errors, or omissions in the execution or performance of the services provided for herein. 9.INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $2,000,000 each occurrence/aggregate Automobile Liability $2,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non- contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10.INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B 286 3 PROFESSIONAL SERVICES AGREEMENT_HTPO comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13.MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14.COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15.PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 16.RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B 287 4 PROFESSIONAL SERVICES AGREEMENT_HTPO 17.ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18.WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19.ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20.TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. Dated: _______________, 2024. CITY OF CHANHASSEN BY: _____________________________________________ Laurie Hokkanen, City Manager BY: _____________________________________________ Charles Howley, Public Works Director/City Engineer Dated: _______________, 2024. HANSEN THORP PELLINEN OLSON, INC. BY: _____________________________________________ Its DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B 3/8/2024 Adam Pawelk Vice President 3/8/2024 288 7510 Market Place Drive Eden Prairie, MN 55344 Phone: 952-829-0700 Fax: 952-829-7806 www.htpo.com HANSEN THORP PELLINEN OLSON, INC. February 21, 2024 (Revised February 26, 2024) Erik Henricksen, PE Project Engineer City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 P: 952.227.1165 E: ehenricksen@chanhassenmn.gov RE: CYPRESS DRIVE STREET VACATION Dear Erik, We are pleased to submit this proposal for land surveying services for the above referenced project. Per the information discussed in our virtual meeting on 2/14/2024, documents provided on 2/15/2024, and subsequent emails, it is our understanding that this project involves assisting the City with a possible street vacation process and preparing legal descriptions for deeds and/or easements. SCOPE OF SERVICES 1. EXISTING EASEMENTS AND SKETCH We propose to include the following items: a. Order O&E reports for five (5) tracts (Tracts Y, H, I & L, Z and J of RLS No. 7) b. Plotting easements provided in O&E Reports for the five (5) tracts above. c. Produce a sketch of the existing easements in PDF format. 2. ILLUSTRATIVE MAPS We propose to include the following items: a. Up to three (3) versions of an illustrative map to show different ways of dividing the right-of-way. b. Underlay of a publicly available aerial photograph on the maps. c. Up to two (2) additional hours of revision time. 3. DEED AND EASEMENT EXHIBITS We propose to include the following items: a. Prepare up to five (5) proposed descriptions with exhibits for deeds and/or easements in support of the possible vacation of the street right-of-way for Cypress Drive. b. Exhibits will contain a sketch depicting the proposed description based on the underlying tracts in RLS No. 7. ASSUMPTIONS All work will be completed in 2024. City provided previous survey information for the project area that will be utilized for plotting easements and preparing descriptions. No fieldwork will be required for this project. DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B 289 RE: CYPRESS DRIVE STREET VACATION February 21, 2024 (Rev 2/26/2024) Page 2 of 3 Easement exhibits will utilize structure locations from the provided CAD files for drafting the easement. As stated above, we have assumed that up to five (5) exhibits may be needed. Three (3) exhibits are for deed descriptions for the three adjacent properties that could potentially be affected and two (2) exhibits to document retained easements. Hiring of a private utility locator is not required, and therefore not included in the proposal. Location of underground utilities will not include pot-holing or other means such as ground penetrating equipment. HTPO is not responsible for the accuracy of the provided survey data and CAD files. SCHEDULE Our work will be scheduled upon receipt of a signed contract unless written authorization is given to proceed prior to receiving a contract. It is anticipated that Task 1 will require 1- 2 weeks to complete. Task 2 will require one additional week to complete. Task 3 will require up to two additional weeks to complete. COMPENSATION Compensation for those items described in the Scope of Services above will be hourly Not- To-Exceed (NTE) as follows based on our standard rates for the year in which they are performed. The fees listed include estimated reimbursable expenses. Scope of Services NTE Fee 1. EXISTING EASEMENTS AND SKETCH $ 1,300 2. ILLUSTRATIVE MAPS $ 1,000 3. DEED AND EASEMENT EXHIBITS (5@$1500 EACH)$ 7,500 ESTIMATED REIMBURSABLES (O&E REPORTS)$ 1,050 Total NTE FEE $ 10,850 REIMBURSABLE EXPENSES, ADDITIONAL SERVICES AND PAYMENTS Customary reimbursable expenses (parking, printing, postage, courier service, travel, and other out of house services) are passed directly onto you at cost. Additional Services, if requested, will be billed at our standard hourly rates for the year in which they are performed. We invoice our services monthly, payable within 30 days. A 1.5% monthly fee will be charged to all invoices not paid after 30 days. CONCLUSION If there are any items that you would like to add to the scope of services, please let us know before we begin and we will make the necessary adjustments to this proposal. This proposal will be valid for sixty (60) days. We appreciate this opportunity to be a resource to you and we look forward to the possibility of working with you on this project. If you have any questions or need additional information, please do not hesitate to contact us. DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B 290 RE: CYPRESS DRIVE STREET VACATION February 21, 2024 (Rev 2/26/2024) Page 3 of 3 Sincerely, HANSEN THORP PELLINEN OLSON, INC. Daniel Corey, PLS, PE Adam Pawelk, PE Land Survey Manager Vice President DocuSign Envelope ID: 37CD6B80-7D91-4F7B-8B7B-A0A30F79DF1B 291 1 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 2nd day of September, 2021, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and Hansen Thorp Pellinen Olson, Inc., a Minnesota corporation ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant for construction administration services for the Deer Haven development project located adjacent to Yosemite Avenue in Chanhassen, MN. Consultant shall perform site observation services with the intent of ensuring compliance with City Standard Specifications and Details. 2. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents,” all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Professional Services Agreement; B. Consultant’s Standard Fee Schedule, attached hereto as Exhibit “A”; C. Insurance Certificate; In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 3. COMPENSATION. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Consultant’s Standard Fee Schedule, attached hereto, for the year in which the services are performed. Consultant shall invoice the City as the work progresses on a monthly basis. Payment shall be made by the City within thirty-five (35) days of acceptance of an invoice. All invoices shall be accompanied by site observation reports prepared over the billing period. 4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services 292 2 hereunder, Consultant shall abide by all applicable statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant's services. 8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including reasonable costs and attorney's fees, arising out of or by reason of the execution or performance of the negligent acts provided for herein. 9. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $2,000,000 each occurrence/aggregate Automobile Liability $2,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non-contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant's performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a 293 3 month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify the City for any costs, liability, expenses and reasonable attorney's fees that result from any such infringement. 16. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this 294 4 Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof: as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. The terms of this Agreement shall be for one year. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. Dated: ____________, 2021. CITY OF CHANHASSEN BY: ________________________________ Charles J. Howley, PE, LEED AP Public Works Director/City Engineer Dated: ____________, 2021. Hansen Thorp Pellinen Olson, Inc. BY: _______________________________ _______________________________ Its _______________________________ 295 Position 2021 2022 Engineer I 107.00$ 110.00$ Engineer II 127.00$ 131.00$ Engineer III 150.00$ 154.00$ Engineer IV 171.00$ 176.00$ Engineer V 193.00$ 198.00$ Surveyor I 107.00$ 110.00$ Surveyor II 127.00$ 131.00$ Surveyor III 150.00$ 154.00$ Surveyor IV 171.00$ 176.00$ Surveyor V 193.00$ 198.00$ Landscape Architect I 107.00$ 110.00$ Landscape Architect II 127.00$ 131.00$ Landscape Architect III 150.00$ 154.00$ Landscape Architect IV 171.00$ 176.00$ Landscape Architect V 193.00$ 198.00$ Technician I 80.00$ 83.00$ Technician II 98.00$ 101.00$ Technician III 117.00$ 120.00$ Technician IV 136.00$ 140.00$ Technician V 154.00$ 158.00$ Administrative I 77.00$ 79.00$ Administrative II 95.00$ 98.00$ Administrative III 113.00$ 116.00$ Administrative IV 131.00$ 135.00$ Reimbursable expenses billed directly to the client include: · Reproduction costs · Fees for services of outside consultants (geotechnical, traffic, wetland delineations, etc.) · Fees paid for permits and approvals of jurisdictional authorities · Costs for postage, parking, delivery, and courier service · Documents purchased from others · Living and travel expenses for travel out of metro area 7510 Market Place Drive l Eden Prairie, MN 55344 l 952-829-0700 l FAX 952-829-7806 HTPO Fee Schedule HANSEN THORP PELLINEN OLSON, INC. Hourly Rates 296 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 9/7/2021 Osborne &Associates 420 Gateway Blvd Burnsville MN 55337 Certificates Department 952-707-8200 952-890-0535 Certificates@kainsurance.com RLI Insurance Company 13056 HANSTHO-01 Continental Casualty Insurance 20443HansenThorpPellinenOlsonInc 7510 Market Place Drive Eden Prairie MN 55344 2081669676 A X 1,000,000 X 1,000,000 X XCU;BFPD 10,000 X Contractual Liab Included 2,000,000 X X Y PSB0001785 9/29/2020 9/29/2021 2,000,000 A 1,000,000 X PSA0001329 9/29/2020 9/29/2021 A X 5,000,000 X PSE0001453 9/29/2020Y 9/29/2021 5,000,000 0 A X N PSW0001609 9/29/2020 9/29/2021 1,000,000 1,000,000 1,000,000 B Architects &Engineers Professional Liability -Claims Made &Reported AEH004315078 11/16/2020 9/29/2021 Each Claim Aggregate $2,000,000 $3,000,000 RE:Deer Haven Subdivision The City of Chanhassen is an Additional Insured under the Commercial General Liability and Excess Liability on a primary and non-contributory basis when required by written contract. City of Chanhassen 7700 Market Boulevard Chanhassen MN 55317 297 City Council Item March 10, 2025 Item Approve an Encroachment Agreement between the City of Chanhassen and the property owner at 6950 Lucy Ridge Lane File No.N/A Item No: D.13 Agenda Section CONSENT AGENDA Prepared By Stacy Osen, Administrative Support Specialist Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council approves an Encroachment Agreement allowing the property owner to install a fence located within the public right-of-way." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY N/A BACKGROUND The property owners of 6950 Lucy Ridge Lane (Ryan Brady & Danielle Brady) desire to construct a fence located within the city's public right-of-way. The property is legally described as Lot 1, Block 3, The Bluffs at Lake Lucy, and shown in Exhibit A. This fence will encroach into the city's right-of-way and therefore the city requires an Encroachment Agreement (EA) be entered into. DISCUSSION The attached EA was drafted by the City Attorney's office and is signed by the property owner. Upon city approval and execution, the EA will be recorded against the property. 298 BUDGET N/A RECOMMENDATION Staff recommends City Council approve the Encroachment Agreement. ATTACHMENTS 6950 Lucy Ridge Lane -EA 3.10.25 299 ENCROACHMENT AGREEMENT AGREEMENT made thisT* auv ot 5, by and between the CITY Of' CIIANIIASSEN, a Minnesota municipal corporation ('City'), and RYAN BRADY and DANIELLE BRADY, husband and wife, ("Ownen"). 1. BACKGROIIND. Owners are the fee owners of certain real property located in the City of Chanhassen, County of Carver, State of Minnesota, legally described as follows: Percel IIr No. 25.1310170 Lot 1, Block 3, THE BLUFFS AT LAKE LUCY (abstact) having a street address of 6950 Lucy Ridge Lane, Chanhassen, Minnesota 55317 ("Subject Property"). The City owns an easement for tree preservation puposes and public drainage and utility purposes over portions of the Subject P.ope.ty ("Easement Areas'). Owners desire to construct a fence on the Subject Property that encroaches on the City's Easement Areas as depicted on the attached Exhibit "A" (consisting oftwo pages) ("Improvement"). 2. ENCROACIIMENT AUTHORIZATION. The City hereby approves the encroachment in its Easement Areas on the Subject Property of the Improvement conditioned I 300 upon a removable fence in the area where the fence encroaches on the tree preservation easement. Further conditions of encroachment approval are as follows: o The Improvement must not impede on the growth of existing native vegetation. o The Improvement must adhere with City Code Section 20-1019 which establishes location requirements related to fences.o The Improvement shall be placed on the Subject Property and must not cross the property lines. o The City shall have no responsibility to maintain t}re Improvement located in the Easement Areas. o Owners must maintain the Improvement located on the Subject Property. o Owners are fully responsible and liable for any and all damage caused to the Improvement.o There shall be no removal, alteration or damage to existing native vegetation in order to construct, maneuver or place the Improvement. o If there is a concem that any vegetation will damage the Improvement, the Improvement should be relocated rather than removing or altering vegetation. o The Improvement must avoid the development's 15" R.C.P. that runs through the Subject property.o The Improvement must be offset from existing structure and piping as depicted in Exhibit A.o The Improvement may be installed within 1" of the property line, as long as it meets pipe offset detail. Further, Owners agree that the Improvement shall be or are constructed consistent with all applicable federal, state and local laws and regulations. 3. HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the Easement Areas, Owners, for themselves, their heirs, successors and assigns, hereby agree to indemnifr and hold *re City harmless from any damage caused to the Subject Property, including the Improvement and removal of Improvements or portions thereof in the Easement Areas, caused in whole or in part by the encroachment into the Easement Areas. 4. TERMINATION OF AGREEMENT. The City may terminate this Agreement at any time if it is deemed reasonably necessary and that termination determination will be made at the sole discretion of the City. Prior to termination, the City will give the then owners of t}re Subject Property thirty (30) days advance written notice, except that no notice period will be 2 301 required in the case of an emergency condition as determined solely by the City and this Agreement may then be terminated immediately. The property owners shall remove that portion of the Improvemenl to the extent the Improvement impacts the Easement Areas to the effective date of the termination of this Agreement. If the owners fail to do so, the City may remove the Improvement to the extent the Improvement impacts the Easement Areas and charge the cost of removal back to the owners for reimbursement. 5. RECORDING. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. CITY OF CHANHASSEN By (sEAL)Elise Ryan, Mayor And Laurie Hokkanen, City Manager STATE OF MINNESOTA COUNTY OF CARVER The foregoing instrument was acknowledged before me this day of 2025, by Elise Ryan and by Laurie Hokkanen, respectively the Mayor and City Manager of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ) )ss. ) Notary Public 302 PROPERTY OWNERS: Danielle Brady STATE OF MINNESOTA COUNTY OF U,VI 1u The foregoing instrument was acknowledged before me this L I day of F )-tv''r"r 2025,by Ryan Brady, spouse to Danielle Brady. J dlrw.lw STATE OF MINNESOTA COUNTY OF Ci( /e/ The foregoing instrument was acknowledged before me this Lq day of Rl-nr-,r'2025,by Danielle Brady, spouse to Ryan Brady. Notary AMY K.WEIDMAN Notary Public-Minnesota My Cofirmbsion Expi.osJan 3l' 2027 DRAFTEDBY: CAMPBELLKIIUTSON, Prcfa sional Asso ciation Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (65 I ) 452-5000 AMP/mew ) )ss ) Notary ) )ss ) AMY K. WEIDMAN Notary Public-Minnesota Commlssion ExPir€S Jen 31' 2027My 303 1 I I i ta ,.< = i< :: i iJ!i aI\ v'I il!Xf IU .\.).t-.1 + I5 T I It I{. ir it Iil t .. r ! E€ 9 iI I =E 2) ?> Itt ..-.-J $. B ts l- 304 PIPE OUTER LINE 1O' D&U EASEI\IIENT LINES STRUCTURE OUTER DIAII,IETER Page2 of2 .STRUCTURE OFFSET FENCE I\IIN, 1 '' INSIDE PROPERTY LINE PROPERTY LINE FENCE OFFSET FROM STRUCTURE AND PIPING OFFSET FENCE 305 City Council Item March 10, 2025 Item 2025 Fleet Purchases - Round 2 File No.N/A Item No: D.14 Agenda Section CONSENT AGENDA Prepared By Kate Salihovic, Public Works Support Specialist Reviewed By Charlie Burke SUGGESTED ACTION "The Chanhassen City Council approves round two of the 2025 Fleet Purchases." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY This action is for approval of the following 2025 fleet replacement purchases: 1. Streets Dump/Plow Truck (V-114) 2. Parks Ballfield Painter/Striper (E-492) BACKGROUND N/A DISCUSSION N/A BUDGET These purchases are included in the approved 2025-2034 Capital Improvement Plan (CIP). 306 Streets Dump/Plow Truck 2025 budget is $308,000 and quotes came in at $297,637.40. Parks Ballfield Painter/Striper 2025 budget is $40,000 and quote came in at $39,940.00. RECOMMENDATION Staff recommends authorizing the 2025 Fleet purchases. ATTACHMENTS V114 Streets Dump Plow Truck Quote V114 CIP E492 CIP E492 Ballfield Striper Quote 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 CITY OF CHANHASSEN #20250304-114458954 Issued March 4, 2025 Expires April 3, 2025 TinyMobileRobots 1634 Cobb International Blvd NW Kennesaw, Georgia 30152 United States Peter De Vries pd@tinymobilerobots.com Prepared for City of Chanhassen 7700 Market Blvd. Chanhassen, 55317 Gary Berg Park Maintenance Foreman gberg@chanhassenmn.gov 352 Products & Services Item #Quantity Unit price Price TinyMobileRobots Pro X 100- 1151-21 1 $37,750.00 $37,750.00 RTK, Technical On-Line Support, 2 SIM RTK, Technical On-Line Support, 2 SIM 120- 1031- 01 1 $9,950.00 $9,950.00 Pro X Maintenance Kit 220- 1047- 01 1 $740.00 $740.00 ProX 12L White Paint Canister-with Logo and Cap 200- 1254- 01 1 $70.00 $70.00 Installation, Configuration, & Training Fee 120- 1036- 01 1 $1,900.00 $1,900.00 2 Years Extended Warranty 120- 1041- 01 1 $2,130.00 $2,130.00 One-time subtotal $52,540.00 Cash Discount ($12,600.00) Total $39,940.00 Total contract value $39,940.00 353 Comments Shipping & Billing Information *Please notify Peter De Vries if any Shipping or Billing information changes are needed* Tax Exempt Status: Public or Private: Shipping Information Contact Name: Contact Phone Number: Contact Email: Shipping Address: Billing Information Contact Name: Contact Phone Number: Contact Email: Shipping Address: Warranty To view TinyMobileRobots' Warranty Policy, please refer to this link. Sales Contract To view TinyMobileRobots' Sales Contract, please refer to this link. Terms & Conditions To view TinyMobileRobots' Terms & Conditions, please refer to this link. End User License Agreement To view TinyMobileRobots' End User License Agreement, please refer to this link. 354 W-9 To view TinyMobileRobots' W-9, please refer to this link. 355 City Council Item March 10, 2025 Item Resolution 2025-XX: Approval of $7,106.08 Donation for Outdoor Storage Sheds at Bandimere Park and Lake Ann Park File No.Item No: D.15 Agenda Section CONSENT AGENDA Prepared By Luke Kegley, Recreation Supervisor Reviewed By Jerry Ruegemer SUGGESTED ACTION “The City Council adopts a resolution approving the acceptance of a donation from the Chanhassen Athletic Association of two outdoor storage sheds, valued at $7,106.08, for Lake Ann Park and Bandimere Community Park.” Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND The Chanhassen Athletic Association (CAA) is a parent/adult-led organization that has successfully administered youth sports programs within the community for over 50 years. The association has partnered with the city on numerous occasions to enhance local athletic facilities. Past contributions include the installation of scoreboards at Lake Susan Park and Lake Ann Park, dugout improvements at both parks, athletic lighting at Lake Susan Park, batting cage upgrades at Lake Ann Park, and the remodeling of the Lake Ann ball field concession stand. Additionally, CAA has supported various field improvement projects over the years. 356 The CAA is now donating two 12 ft. x 16 ft. outdoor wood storage sheds, valued at $7,106.08, for the Lake Ann Park and Bandimere Community Park ball fields. These sheds will help improve field operations and maintenance. The city recognizes and appreciates the CAA’s ongoing generosity and commitment to enhancing Chanhassen’s athletic facilities for over 50 years. DISCUSSION Bandimere Park and Lake Ann Park are two of Chanhassen’s most utilized athletic facilities, hosting a variety of youth and adult sports programs throughout the year. These parks serve as key locations for local baseball and softball leagues, as well as other community recreation activities. As participation in these programs has grown, the need for additional on-site storage for field maintenance equipment and supplies has become more apparent. Currently, storage at both parks is limited, requiring staff and user groups to transport equipment between locations, which creates inefficiencies in field preparation and upkeep. To address this issue, CAA will purchase and donate two 12 ft. x 16 ft. outdoor wood storage sheds to the city—one for the Lake Ann Park ball fields and one for the Bandimere Community Park ball fields. These sheds will provide dedicated storage space for maintenance tools, field preparation materials, and other essential equipment, ensuring that fields remain in top condition for players and spectators alike. The city greatly appreciates CAA’s continued commitment to enhancing Chanhassen’s athletic facilities and its longstanding partnership in improving the quality of local sports programs. BUDGET RECOMMENDATION “The City Council adopts a resolution approving the acceptance of a donation from the Chanhassen Athletic Association of two outdoor storage sheds, valued at $7,106.08, for Lake Ann Park and Bandimere Community Park.” ATTACHMENTS CAA Shed Resolution 357 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 10, 2025 RESOLUTION NO:2025-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A DONATION FROM CHANHASSEN ATHLETIC ASSOCIATION BE IT RESOLVED that the Chanhassen City Council hereby accepts the donation from the Chanhassen Athletic Association of two outdoor storage sheds, valued at $7,106.08, for Lake Ann Park and Bandimere Community Park. BE IT FURTHER RESOLVED that city staff is hereby directed to prepare a letter to the Chanhassen Athletic Association thanking them for their contribution of outdoor storage sheds at Lake Ann Park and Bandimere Park. PASSED AND ADOPTED by the Chanhassen City Council this 10th day of March 2025. ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 358 City Council Item March 10, 2025 Item Adopt Ordinance XXX: Amending Chapter 1, Chapter 11, and Chapter 20 of Chanhassen City Code regarding the regulation of Cannabis Businesses File No.Item No: D.16 Agenda Section CONSENT AGENDA Prepared By Rachel Jeske, Planner Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts the ordinance amending Chapter 1, Chapter 11, and Chapter 20 of Chanhassen City Code regarding the regulation of Cannabis Businesses as proposed and approves the Summary Ordinance for publication." Motion Type Majority Vote of the entire Council Strategic Priority Development & Redevelopment SUMMARY City staff, in partnership with the City Attorney's office, has drafted an ordinance regulating cannabis sales and manufacturing for review and adoption by the City Council. The proposed ordinance is drafted treating the zoning of retail cannabis and hemp businesses the same way in which the sale of liquor and tobacco are regulated, with the addition of buffers for cannabis retail businesses. BACKGROUND The draft ordinance has been discussed at a City Council work session on October 28, an Economic Development Commission Meeting on November 12, a Planning Commission work session on November 19, and a Planning Commission public hearing on December 3. The City Council agreed with the suggested zoning districts proposed for the various types of cannabis and hemp businesses in the draft ordinance presented on October 28. The City Council requested additional feedback on 359 additional topics from the Planning Commission and Economic Development Commission; they also hoped to gain feedback from the public hearing process associated with an amendment to the zoning ordinance. The Economic Development Commission and Planning Commission both expressed a unanimous desire to regulate the zoning of cannabis and hemp retail businesses the same way liquor and tobacco stores are regulated through zoning and to rely on Minnesota State Statute for the regulation on hours of operation of cannabis businesses. On December 9, the City Council tabled the item and requested that staff create a draft ordinance with the addition of buffers from retail cannabis businesses as well as potentially buffers for retail liquor stores and retail tobacco stores for the City Council to consider at their next meeting. On February 28, the City Council gave direction to city staff to bring forward for adoption an Ordinance regulating Cannabis which included a 500' buffer for retail cannabis licensed facilities from schools and residential treatment facilities. The City Council also directed staff to prepare an ordinance that would require the same buffering for retail liquor businesses as well as retail tobacco stores. City staff will be bringing the liquor and tobacco ordinance separately for approval in order to adhere to public notice requirements. DISCUSSION BUDGET RECOMMENDATION Staff recommends that the City Council adopts the attached ordinance amending Chapter 1, Chapter 11, and Chapter 20 of Chanhassen City Code regarding the regulation of Cannabis Businesses as proposed and approves the Summary Ordinance for publication. ATTACHMENTS Ordinance - Cannabis Zoning Ordinance Summary of Ordinance - Cannabis 360 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 1, CHAPTER 11, AND CHAPTER 20 CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Section 1-2 of the City Code, City of Chanhassen, Minnesota, is hereby amended to include the following definitions: Adult-Use Cannabis Product: As defined under Minnesota Statutes, section 342.01, subd. 4. Cannabis: Any species of the genus cannabis plant, or any mixture or preparation of them including whole plant extracts and resins. Cannabis Business. A cannabis microbusiness, cannabis mezzobusiness, cannabis cultivator, cannabis manufacturer, dispensary, cannabis wholesaler, cannabis transporter, cannabis testing facility, cannabis delivery services, or medical cannabis combination business licensed, or any use otherwise authorized, under Minnesota Statutes, Chapter 342. Cannabis Cultivation: A cannabis business licensed for planting, growing, harvesting, drying, curing, grading, or trimming of cannabis plants, cannabis flower, hemp plants, or hemp plant parts by a business licensed or authorized to cultivate cannabis or medical cannabis pursuant to Minnesota Statutes, Chapter 342. Cannabis Distribution Facility: Any building, structure, vehicle or grounds where the storage or distribution (including either retail or wholesale distribution) of cannabis is performed. Cannabis Delivery Service: A person or entity licensed or otherwise authorized to purchase cannabis flower, cannabis products, lower-potency hemp edibles, and hemp-derived consumer products from licensed cannabis microbusinesses with a retail endorsement, cannabis mezzobusinesses with a retail endorsement, dispensaries, medical cannabis dispensaries, and medical cannabis combination businesses; transport and deliver cannabis flower, cannabis products, lower-potency hemp edibles, and hemp-derived consumable products to customers; and perform other actions pursuant to Minnesota Statutes, Chapter 342. Cannabis Laboratory: Any permanent or temporary building or structure; any mobile structure or vehicle; corporation; or other entity that examines, analyzes or tests samples of cannabis and is licensed by the State of Minnesota to do so. 361 Cannabis Manufacturing or Manufacturer: The process of converting or packaging harvested cannabis plant material into medical or recreational cannabis. Cannabis Mezzobusiness: A person or entity licensed to cultivate, manufacture, and sell products containing cannabis and related supplies and products and perform other actions authorized under a cannabis mezzobusiness license pursuant to Minnesota Statutes, Chapter 342. Cannabis Microbusiness: A person or entity licensed to cultivate, manufacture, and sell products containing cannabis and related supplies and products and perform other actions authorized under a cannabis microbusiness license pursuant to Minnesota Statutes, Chapter 342. Cannabis Retailer: Any person, partnership, firm, corporation, or association, foreign or domestic, selling cannabis product to a consumer and not for the purpose of resale in any form. Cannabis Retail Businesses: A state licensed retail location and the retail location(s) of a mezzobusinesses with a retail operations endorsement, microbusinesses with a retail operations endorsement, medical combination businesses operating a retail location, excluding lower-potency hemp edible retailers, pursuant to Minnesota Statutes, Chapter 342. Cannabis Testing Facility: A facility licensed to obtain and test immature cannabis plants and seedlings, cannabis flower, cannabis products, hemp plant parts, hemp concentrate, artificially derived cannabinoids, lower-potency hemp edibles, and hemp-derived consumer products from cannabis microbusinesses, cannabis mezzobusinesses, cannabis cultivators, cannabis manufacturers, cannabis wholesalers, lower-potency hemp edible manufacturers, medical cannabis cultivators, medical cannabis processors, medical cannabis combination businesses, and industrial hemp growers pursuant to Minnesota Statutes, Chapter 342. Cannabis Transporter: An entity licensed or otherwise authorized to transport immature cannabis plants and seedlings, cannabis flower, cannabis products, artificially derived cannabinoids, hemp plant parts, hemp concentrate, lower-potency hemp edibles, and hemp- derived consumer products from a cannabis business to a cannabis business pursuant to Minnesota Statutes, Chapter 342. Cannabis or Lower-potency Hemp Edible Manufacturing: An entity licensed or otherwise authorized for the creation of cannabis concentrate and manufacture of cannabis products and hemp-derived consumer products for public consumption pursuant to Minnesota Statutes, Chapter 342, an entity licensed or authorized to purchase hemp and artificially derived cannabinoids to make hemp concentrate; manufacture artificially derived cannabinoids and hemp edibles for public consumption; package and label lower- potency hemp edibles for sale to customers; sell hemp concentrate, artificially derived cannabinoids, and lower-potency hemp edibles to other cannabis businesses and hemp businesses; and perform other actions pursuant to Minnesota Statutes, Chapter 342, or an 362 entity in possession of a medical cannabis processor license pursuant to Minnesota Statutes, Chapter 342. Cannabis wholesaler: An entity licensed or authorized to obtain, store, and sell or otherwise transfer cannabis or hemp seeds, plants, flower, or other products for the purpose of resale or other transfer to a cannabis business, but not to consumers, pursuant to Minnesota Statutes, Chapter 342. Dispensary: An entity in possession of a cannabis retailer license or otherwise authorized to acquire, possess, transfer, sell, dispense, or distributes products containing cannabis and related supplies and products pursuant to Minnesota Statutes, Chapter 342. Lower-Potency Hemp Edible: As defined under Minn. Stat. 342.01 subd. 50. Lower-potency hemp edible retailer: A person or entity licensed or authorized to acquire, possess, transfer, sell, dispense, or distribute lower-potency hemp edible products and related supplies and products pursuant to Minnesota Statutes, Chapter 342. Medical Cannabis Combination Business: An entity authorized to cultivate, manufacture, and sell cannabis, hemp, and cannabis and hemp related supplies and products, and perform other actions authorized under a medical cannabis combination license pursuant to Minnesota Statutes, Chapter 342. Office of Cannabis Management: State of Minnesota Office of Cannabis Management, as may be referred to as “OCM” in reference to this title. Public Place: A public park or trail, public street or sidewalk; any enclosed, indoor area used by the general public, including, but not limited to, restaurants; bars; any other food or liquor establishment; hospitals; nursing homes; auditoriums; arenas; gyms; meeting rooms; common areas of rental apartment buildings, and other places of public accommodation. Preliminary License Approval: OCM pre-approval for a cannabis business license for applicants who qualify under Minn. Stat. 342.17. Residential Treatment Facility: As defined under Minn. Stat. 245.462 subd. 23. Retail Registration: Retail Registration: An approved registration issued by the City or Carver County to a cannabis retail business. State License: An approved license issued by the Office of Cannabis Management to a cannabis retail business. Section 2. Section 11-7 (a) of the City Code, City of Chanhassen, Minnesota, is hereby amended in its entirety to read as follows: Sec 11-7 Public Use Of Cannabis And Hemp In Public Place 363 No person shall use cannabis flower, cannabis products, lower potency hemp edibles, or hemp- derived consumer products in a public place or a place of public accommodation unless the premises is an establishment or an event licensed to permit on-site consumption of cannabis or hemp products. (a) Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Cannabis means any product containing the harvested flower, bud, leaves, or stems of a plant of the genus Cannabis that has a delta-9 tetrahydrocannabinol concentration of more than 0.3 percent on a dry weight basis. Cannabis includes adult-use cannabis flower, medical cannabis flower, and any derivative, concentrate, extract, resin, or other product made from a cannabis plant. Hemp means any product containing the harvested flower, bud, leaves, or stems of a plant of the genus Cannabis that has a delta-9 tetrahydrocannabinol concentration of no more than 0.3 percent on a dry weight basis. Hemp includes any derivative, concentrate, extract, resin, or other product made from a hemp plant. Electronic Device means any product containing or delivering a substance intended for human consumption through the inhalation of aerosol or vapor from the product. Electronic delivery device includes but is not limited to, devices manufactured, marketed, or sold as e-cigarettes, e-cigars, e-pipes, vape pens, mods, tank systems, or under any other product name or descriptor. Smoking means inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe, or any other lighted or heated product that is intended for inhalation. Smoking included using an electronic delivery device. Public Place means property owned, leased, or controlled by a governmental unit and private property that is regularly and frequently open to or made available for use by the public in sufficient numbers to give clear notice of the property's current dedication to public use. Public Place does not include the following: 1) a private residence including the person’s curtilage or yard; 2) private property not generally accessible by the public, unless the person is explicitly prohibited from consuming cannabis flower, cannabis products, lower- potency hemp edibles, or hemp-derived consumer products on the property by the owner of the property; or 3) the premises of an establishment or event licensed to permit on-site consumption. b) Prohibited Activity. No person shall smoke cannabis or hemp in a public place. c) Penalty. Violation of this section shall be a petty misdemeanor. Section 3. Article 20, Division 20-XXXIII of the Chanhassen City Code is amended to add a new Section 20-973 to read as follows: Section 20-973 Reserved 364 Section 20-973 Cannabis Business Uses (a) Purpose The purpose of this Section is to establish provisions for the opportunity as well as controls of cannabis business uses within the City. (b) General Performance Standards. (1) A cannabis business must be registered in accordance with Chapter 10 of the City Code to operate within the city. (2) A cannabis business must provide evidence of a state license issued under Minnesota Statues, section 342.14 and all applicable state laws and regulations. (3) All cannabis businesses must be in compliance with the provisions of Chapter 20 of the City Code and all applicable state laws and regulations related to the operation of the cannabis business. (4) Advertising a. The size, number, and location of signs for cannabis businesses must meet the regulations of the City of Chanhassen’s sign ordinance. (c) Performance Standards for Cannabis Uses in Commercial Zoning Districts (1) The cannabis business shall be conducted entirely within a principal structure and all outside storage is prohibited. (2) All waste and recycling containers shall be kept within a principle or accessory building. (3) Hours of operation: Must operate within the hours specified in Minnesota Statutes, section 342.27. (4) Sufficient measures and means of preventing any gas, vapors, odors, smoke, debris, dust, fluids or other substances from exiting a cannabis business shall be provided for at all times. (5) Cannabis or associated products shall not be perceptible from the exterior of the building in which cultivation occurs. (6) Minimum Buffer Requirements a. The City shall prohibit the operation of a cannabis retail business within 500 feet of a school or residential treatment facility in the Highway Business District, Central Business District, and General Business District. The buffer distance shall be measured from the perimeter of the principal structure of the school or residential treatment facility to the perimeter of the 365 cannabis retailer. In the instance of a multi-tenant building, the buffer measurement shall be measured to the physical location of the tenant requesting the cannabis retail license and not the exterior of the overall multitenant commercial building. b. Nothing in Section shall prohibit an active cannabis business or a cannabis business seeking registration from continuing operation at the same site if a school, or residential treatment facility that is regularly used by minors moves within the minimum buffer zone. (7) Security: a. Burglary alarm systems with audible and police notification components that are professionally monitored and maintained in good working condition shall be installed on all doors, windows, and access points. b. Surveillance cameras shall be installed and operate twenty-four (24) hours a day, seven (7) days a week, with thirty (30) day video storage, to monitor all entrances and trash receptacles, along with the interior and exterior of the premises shall be required. c. Exterior lighting shall be required sufficient for observers to see and for cameras to record, that is either constantly on or activated by motion detectors. d. Deadbolt locks shall be installed and utilized on all exterior doors and locks shall be installed on all other windows or access points. e. Additional security requirements including, but not limited to, security guards, fencing, steel doors, and steel window coverings may be required as determined by city staff. (d) Performance standards for Cannabis Uses in Industrial Zoning Districts (1) The cannabis business shall be conducted entirely with a principal structure and all outside storage is prohibited. (2) All waste and recycling containers shall be kept within a principle or accessory building. (8) Hours of operation: Must operate within the hours specified in Minnesota Statutes, section 342.27. (3) All on-site consumption of cannabis (in a microbusiness licensed facility only) shall be entirely indoors. 366 (4) Sufficient measures and means of preventing any gas, vapors, odors, smoke, debris, dust, fluids or other substances from exiting a cannabis business shall be provided for at all times. (5) Cannabis, associated products, or cultivation shall not be perceptible from the exterior of the building in which cultivation occurs. (6) Security: a. Burglary alarm systems with audible and police notification components that are professionally monitored and maintained in good working condition shall be installed on all doors, windows, and access points. b. Surveillance cameras are required and must operate twenty-four (24) hours a day, seven (7) days a week, with thirty (30) day video storage, to monitor all entrances and trash receptacles, along with the interior and exterior of the premises. c. Exterior lighting shall be required sufficient for observers to see and for cameras to record, that is either constantly on or activated by motion detectors. d. Deadbolt locks shall be installed and utilized on all exterior doors and locks shall be installed on all other windows or access points. e. Additional security requirements including, but not limited to, security guards, fencing, steel doors, and steel window coverings may be required as determined by city staff. (7) Vehicles: a) All vehicles stored on site shall comply with provisions in Chapter 20 of this title and shall be enclosed in a secured fenced area. No non-business related vehicles shall be stored on site. Section 4. Section 20-692 of the City Code (“BN” Neighborhood Business District, Permitted Uses), City of Chanhassen, Minnesota, is hereby amended to add the following uses alphabetized accordingly within the Section: Lower-potency hemp edible retailer meeting performance standards of Chapter 20, Section 973. Section 5. Section 20-712 of the City Code (“BH” Highway and Business Servies District, Permitted Uses), City of Chanhassen, Minnesota, is hereby amended to add the following uses alphabetized accordingly within the Section: Cannabis Retailer/Dispensary meeting performance standards of Chapter 20, Section 973. 367 Cannabis Medical Retailer/Dispensary meeting performance standards of Chapter 20, Section 973. Lower-potency hemp edible retailer meeting performance standards of Chapter 20, Section 973. Section 6. Section 20-732 of the City Code, (“CBD” Central Business District, Permitted Uses), City of Chanhassen, Minnesota, is hereby amended to add the follow uses alphabetized accordingly within the Section: Cannabis Retailer/Dispensary meeting performance standards of Chapter 20, Section 973. Cannabis Medical Retailer/Dispensary meeting performance standards of Chapter 20, Section 973. Lower-potency hemp edible retailer meeting performance standards of Chapter 20, Section 973. Hemp Manufacturing Business meeting performance standards of Chapter 20, Section 973 and which is associated with a Brewery with taproom, Brewpub, or Micro-distillery with cocktail room. Section 7. Section 20-752 of the City Code (“BG” General Business District, Permitted Uses), City of Chanhassen, Minnesota, is hereby amended to add the following uses alphabetized accordingly within the Section: Cannabis Retailer/Dispensary meeting performance standards of Chapter 20, Section 973. Cannabis Medical Retailer/Dispensary meeting performance standards of Chapter 20, Section 973. Lower-potency hemp edible retailer meeting performance standards of Chapter 20, Section 973. Section 8. Section 20-812 of the City Code (“IOP” Industrial Office Park, Permitted Uses), City of Chanhassen, Minnesota, is hereby amended to add the following uses alphabetized accordingly within the Section: Cannabis Businesses: cultivator (including medical), manufacturer (including medical and lower potency Hemp edible), mezzobusiness, testing facility, and wholesaler meeting the performance standards in Chapter 20, Section 973. Cannabis Businesses: microbusiness, medical combined transporter and delivery service, transporter and delivery service meeting the performance standards in Chapter 20, Section 973. 368 Lower-potency hemp edible retailer associated with a Brewery or Distillery meeting performance standards of Chapter 20, Section 973. Section 9. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this ___day of _____, 2024, by the City Council of the City of Chanhassen, Minnesota ______________________________ ________________________________ Jenny Potter, City Clerk Elise Ryan, Mayor (Published in the _________________________ on ______________________________) 369 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA SUMMARY OF ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 1, CHAPTER 11, AND CHAPTER 20 OF THE CHANHASSEN CITY CODE The purpose of these Code amendments are as follows: Amend Chapter 1 adding Cannabis and Hemp related definitions to the City Code within the City of Chanhassen. Amend Chapter 11 regarding the public use of cannabis and hemp in a public place. Amend Chapter 20 establishing Cannabis Business Use zoning regulations within the City of Chanhassen. This ordinance shall go into effect upon passage of the ordinance by City Council. A printed copy of Ordinance No. XXX is available for inspection by any person during regular office hours at the office of the City Manager/Clerk. PASSED, ADOPTED, AND APPROVED FOR PUBLICATION this 13th day of January, 2025, by the City Council of the City of Chanhassen. (Publish in the ___________________ on [insert date]) g:\plan\_city code\2024\cannabis\summary of ordinance - cannabis.docx 370 City Council Item March 10, 2025 Item Citizen Action Request: Christopher Ackerman File No.Item No: E.1 Agenda Section VISITOR PRESENTATIONS Prepared By Jenny Potter, City Clerk Reviewed By a58c80e6-e216-433d-9b58-18467c8394a0 SUGGESTED ACTION None Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Christopher Ackerman Citizen Action Request 371 Complete this form and submit it prior to the City Council meeting date you wish to present your request. The City of Chanhassen invites citizens to submit a request in their native or preferred language. Upon doing so, the city will utilize its resources and do everything in its power to translate the request appropriately. Select City Council Meeting date you would like to attend: 03/10/2025 In 2024, the Chanhassen City Council meets on the second and fourth Mondays of each month. Printable Meeting Calendar View and/or print this calendar to assist with determining when city council meetings are held in order to make your date selection above. Resident Information * Name Christopher Ackerman * Address 1591 Heron Drive Chanhassen MN 55317 * Phone * Email Council Action Requested * Provide a brief description of the action you are requesting from the City Council. Request readdressing the 2022 amendment to the Recreactional Vehical Storage ordinance 20-909/20-910 allowing Watercraft only to be parked on driveways from April- October. Summary of Information * Provide a narrative of the request including need, costs, timetable, background, etc. The council has made provisions in the ordinance regarding the parking of watercraft on driveways for use during the summer months. However, while there has been considerable discussion among both the planning commission and the council regarding the exclusion of other recreational equipment, particularly RV camping trailers, I have yet to find a clear rationale for this exclusion. Given the changes in council membership since the 2020-2022 term, I would like to address what I perceive is an inequitable ordinance affecting the community and advocate for a reconsideration to include additional RV equipment for regular use during the summer months to be allowed on driveways. What Happens Next? Immediately upon submission of this form, staff will be notified by email and will provide copies to the City Council prior to the selected meeting date. Contact Questions? Contact City Clerk Jenny Potter at 952-227-1107 or by email. Page | 1 372 City Council Item March 10, 2025 Item Resolution 2025-XX: West Metro Multi-Community Wellhead Protection Plan File No.PW379C Item No: H.1 Agenda Section GENERAL BUSINESS Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution approving Part I of the West Metro Multi- Community Wellhead Protection Plan and agrees to continue to participate in the development and implementation of Part II of the Plan." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY The state of Minnesota’s Wellhead Protection Program, administered by the Minnesota Department of Health (MDH), requires all public water suppliers to develop local wellhead protection programs to protect groundwater sources of drinking water. The City of Chanhassen (City) currently has a Wellhead Protection Plan approved by MDH in place, but these plans need to be updated at least every 10 years, sometimes sooner with major changes to the water supply system per the Wellhead Protection Rule (Minnesota Rules parts 4720.5100 to 4720.5590). The City is currently updating their Wellhead Protection Plan, but this time in conjunction with seven other communities in the West Metro that utilize the same water supply aquifer. Participating communities include Bloomington, Chanhassen, Eden Prairie, Edina, Hopkins, Minnetonka, Richfield, and Saint Louis Park. This is part of a pilot project with MDH and the Metropolitan Council to evaluate 373 alternative drinking water planning approaches to the current “city-by-city” approach. The pilot project offers the opportunity to explore multiple benefits that a multi-community Wellhead Protection Plan may provide. The West Metro was selected for this pilot project due to the interest of local public water suppliers and the presence of many overlapping drinking water supply management areas (DWSMAs) that extend into multiple jurisdictions. BACKGROUND The vision for this pilot project is to develop a coordinated and collaborative approach to protect and safeguard sub-regional drinking water sources that reduces barriers and improves local drinking water protection implementation in overlapping DWSMAs or where DWSMAs extend into a neighboring city. DISCUSSION Part I of the Wellhead Protection Plan includes the delineation of a wellhead protection area and DWSMA, along with vulnerability assessments for the water supply wells and water supply aquifer. Please see the attached summary of the Part I plan for further information on the delineations and assessments. This Part I plan has been approved by MDH, as it has been determined to be in compliance with the Wellhead Protection Rule. The Part I plan was completed at no cost to the City by Barr Engineering under contract with the Metropolitan Council, who received a Clean Water Fund appropriation specifically for this work. The Wellhead Protection Plan will now continue into Part II of the plan, which includes determining goals, objectives, and management strategies for potential sources of contamination with the DWSMA. This Part II plan will also be a multi-community plan with the same communities that participated in the Part I, with specific management strategies for the City to complete within their jurisdiction. An outline of the elements included in a Part II Wellhead Protection Plan is as follows: • Executive Summary • Relevant data and assessment, including inventory of potential contamination sources • Impact of upcoming changes on the public water supply wells and aquifer • Issues, problems, and opportunities • Wellhead protection goals • Objectives and plan of action • Evaluation program • Alternative water supply; contingency strategy The Part II plan will be written by MDH and Minnesota Rural Water Association staff, with assistance from the Metropolitan Council, so there will be no funding needed from the participating communities to complete this plan. The City may choose to invite their own consultant to various meetings at their own expense, but this is not a requirement or expectation. Due to the pilot nature of this project, there is not a hard deadline for the Part II to be completed, but it is estimated to be approved by MDH in Winter-Spring 2026. In order to ensure all governing bodies are on the same page, MDH is asking each participating community to approve the Part I plan and agree to continue the Wellhead Protection Plan process by completing and implementing a multi-community Part II plan. This action is required to be public 374 facing. Staff will give a presentation to the City Council as part of the agenda item. BUDGET N/A RECOMMENDATION Staff recommends approval of Part I of the WHPP and moving forward with Part II of the Plan. ATTACHMENTS Resolution_25-XX_Approve Part 1 WHPP Multi-Community_WHP_Intro_Vision_Document WHPP Part I Summary Signed WHPP Chanhassen DWSMA Map Presentation 375 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 10, 2025 ______RESOLUTION NO:2025-XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING PART I OF THE WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN AND AGREEMENT TO CONTINUE PARTICIPATION IN THE DEVELOPMENT AND IMPLEMENTATION OF PART II OF THE PLAN WHEREAS, the City of Chanhassen (CITY) recognizes the importance of its groundwater supply as a natural resource used for drinking water; and WHEREAS, the CITY has a Wellhead Protection Plan (WHP) that was approved by the Minnesota Department of Health on November 7, 2012; and WHEREAS, the CITY is required to amend their WHP every ten years; and WHEREAS, the CITY previously agreed and was authorized to approach the WHP amendment via an alternative multi-community approach; and WHEREAS,the CITY recognizes the importance of protecting groundwater and drinking water on a sub-regional scale, especially in areas where many communities utilize the same water supply aquifers and have drinking water supply management areas previously approved by the Minnesota Department of Health that overlap one another; and WHEREAS,it is within the responsibility of the CITY, as a public water supplier, to consider the health, safety, and welfare of its customers; and WHEREAS, the CITY has been presented the location of the new wellhead protection area and drinking water supply management area, as well as the vulnerability assessments for the city’s wells, neighboring cities’ wells, and the sub-regional water supply aquifer. This information encompasses Part I of the West Metro Multi-Community Wellhead Protection Plan. NOW, THEREFORE BE IT RESOLVED bythe Chanhassen City Council that: 1. The City of Chanhassen does hereby approve Part I of the West Metro Multi-Community Wellhead Protection Plan which defines the wellhead protection area, drinking water supply management area, and vulnerability assessments for the city’s wells and water supply aquifer. 2. The City of Chanhassen does hereby agree to continue the wellhead protection planning process by completing and implementing a multi-community Part II plan with the other communities that participated in the Part I plan. 376 2 PASSED AND ADOPTED by the Chanhassen City Council this 10th day of March 2025. ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 377 1 Safe and reliable drinking water is a public health priority for Minnesota Department of Health (MDH). Protection of drinking water resources under the State Wellhead Protection (WHP) Program is implemented on a city-by-city basis. As a result, each city has different implementation actions of their plan and a focus to protect their own drinking water source. The West Metro has many areas where one city’s drinking water supply management area (DWSMA) area extends beyond that city’s border; meaning a city may be dependent on the protection actions taken by their neighbor to protect their drinking water supply source. MDH, Metropolitan Council, and Public Water Systems (PWS) are evaluating alternative drinking water planning approaches to the current “city-by-city” approach with a pilot project. This pilot project offers the opportunity to explore multiple benefits that a multi-community WHP plan may provide. MDH will use the approaches and lessons learned from this pilot to evaluate new plan development and implementation options to consider during WHP Rule revisions. Vision Develop a coordinated and collaborative approach to protect and safeguard regional drinking water sources that reduces barriers and improves local drinking water protection implementation in overlapping DWSMAs or where DWSMAs extend into a neighboring city. Stakeholder Benefits for collaborative wellhead protection Benefits to Communities: • Collaboration by cities to protect shared, regional aquifers. • Use of updated regional groundwater model, at no cost to systems. • Reduced time required for individual city WHP planning and implementation. • Improved consistency in WHP implementation priorities based on same regional scale groundwater model, vulnerability assessment, and delineation work. • Coordinated and prioritized implementation activities on a sub-regional scale yielding more consistent and protective outcomes. • Improved local and State coordination and communication in managing drinking water resources. 378 MULTI-COMMUNITY WELLHEAD PROTECTION (WHP) PILOT PROJECT 2 • Increased amount of grant dollars available by collaboration on projects. • Coordinated regional drinking water protection and understanding of how to protect drinking water across multiple cities. Benefits to Minnesota Department of Health: • Reduced time for WHP review and reduced number of plans needing review. • WHP implementation priorities based on same regional scale groundwater model, vulnerability assessment, and delineation work. • Improved local and State coordination and communication in managing drinking water resources. Benefits to Metropolitan Council: • Furthers mission to help improve drinking water resources across the metropolitan area. • Supports the work direction of the guiding committees, the Metropolitan Area Water Supply Advisory Committee (MAWSAC) and its Technical Advisory Committee (TAC). The proposed process will begin as: 1. MDH and Metropolitan Council, with the assistance of a consultant, update the regional groundwater model using the latest available datasets. Communities are asked to be aware and engaged during this phase of the project and share information for modeling, upon request. 2. Updated model and delineations available for communities to use for future WHP planning and implementation activities. Until regional delineation is completed, group members implement their individual plans collaboratively. 3. Participating communities use updated model and delineation for WHP planning for their community. 4. Communities in Pilot Group continue to work together to collaboratively manage WHP areas and protect source water. During delineation phase, group members explore options for governing ongoing plan development work and implementation for the regional DWSMA. 5. MDH and Metropolitan Council agree to provide funds to hire a facilitator to assist communities. This approach is likely to occur in some key phases: Subregional DWSMA delineation and assessment Pilot Group Established Collaborative Management Plan Collaborative Implementation 379 MULTI-COMMUNITY WELLHEAD PROTECTION (WHP) PILOT PROJECT 3 Funding and technical assistance will be provided by both MDH and Metropolitan Council to support establishing the Pilot Group including: • Facilitation of all meetings with external facilitation support. • Hiring a consultant to work with communities to develop goals, implementation strategies, and activities to protect drinking water in the DWSMA. • Technical assistance from MDH and Metropolitan Council hydrologists and planners. • MDH extensions on existing WHP plan for participating communities. Participating communities will benefit from shared commitments and are asked to: • Be committed and stay engaged in the process. • Encourage community planners, city leaders, and neighbors to participate. • Explain project to others. • Attend meetings regularly. • Share project updates as requested. • Maintain open communication with MDH and Metropolitan Council. • Continue to implement existing Wellhead Protection Plan while regional plan is being developed. • Commitment to completing a regional WHP plan that can be supported and implemented by the communities. • Formulate a form of governing body or operating principles as a group. • Assist each other with funding/lobbying requests as needed. • Meet regularly and follow a group-established workplan to push for continuous improvement and source water protection. For more information, contact Abby Shea (abby.shea@state.mn.us) or Jen Kader (jen.kader@metc.state.mn.us). 380 1 West Metro Multi-Community Wellhead Protection Plan, Part 1 EXE CUTIVE SUMMARY The communities of Bloomington, Chanhassen, Eden Prairie, Edina, Hopkins, Minnetonka, Richfield, and Saint Louis Park partnered with the Minnesota Department of Health and the Metropolitan Council to pilot a multi-community approach to wellhead protection planning. The pilot project analyzed time of travel to 88 existing community supply wells and one planned supply well (Table 1). The wellhead protection area (WHPA) represents the area around the wells that contributes water to the community supply wells within a 10-year time period. The drinking water supply management area (DWSMA) fully envelops the WHPA and is defined by features on the surface such as roads, property lines, public land survey system (PLSS) area boundaries, etc. A new sub-regional groundwater flow model was developed from the existing Metro Model 3 regional groundwater model for the purposes of delineating the WHPA and DWSMA. This new model incorporated the most up-to-date geology and pumping information and was built using MODFLOW6, the most recent version of MODFLOW supported by the United States Geological Survey. The DWSMA area was determined through a combination of the sub-regional groundwater model, fracture flow calculations, and overland flow. Then the vulnerability was determined using a combination of the 40-acre PLSS quarter-quarter sections, water chemistry data, soils data, and geology. Much of the DWSMA is of low or moderate vulnerability with a few areas of high vulnerability (Figure 1). DWSMA vulnerability represents the sensitivity of the aquifer to impacts from land use and water management within the area. 381 2 Table 1. Municipal Water Supply Well Details City Unique Number Local Well Name Use/ Status1 Casing Depth (feet) Well Depth (feet) Date Constructed/ Reconstructed Well Vulnerability* Aquifer St. Louis Park 200542 St. Louis Park #4 A/Primary 410 503 1946 Vulnerable Jordan Sandstone St. Louis Park 203678 St. Louis Park #8 A/Primary 314 507 1955 Not Vulnerable Prairie du Chien - Jordan Sandstone St. Louis Park 206442 St. Louis Park #10 A/Primary 316 500 1955 Vulnerable Prairie du Chien - Jordan Sandstone St. Louis Park 206439 St. Louis Park #11 A/Primary 880 1093 1960 Not Vulnerable Mt. Simon Sandstone St. Louis Park 206456 St. Louis Park #12 A/Primary 900 1095 1965 Not Vulnerable Mt. Simon Sandstone St. Louis Park 206424 St. Louis Park #13 A/Primary 891 1045 1964 Not Vulnerable Mt. Simon Sandstone St. Louis Park 227965 St. Louis Park #14 A/Primary 389 485 1965 Vulnerable Jordan Sandstone St. Louis Park 215447 St. Louis Park #15 A/Primary 402 503 1969 Vulnerable Jordan Sandstone – St. Lawerence St. Louis Park 203187 St. Louis Park #16 A/Primary 425 500 1973 Vulnerable Jordan Sandstone Minnetonka 204140 Minnetonka #10 A/Primary 305 505 1969 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 150356 Minnetonka #10a A/Primary 302 486 1981 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 208014 Minnetonka #11 A/Primary 282 498 1970 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 439797 Minnetonka #11a A/Primary 291 492 1988 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 203717 Minnetonka #12 A/Primary 332 535 1971 Not Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 191939 Minnetonka #12a A/Primary 340 506 1985 Not Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 205165 Minnetonka #13 A/Primary 292 475 1972 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 132263 Minnetonka #13a A/Primary 274 464 1978 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 204537 Minnetonka #14 A/Primary 367 555 1972 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 160021 Minnetonka #14a A/Primary 395 575 1978 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 208016 Minnetonka #15 A/Primary 235 450 1974 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 150351 Minnetonka #15a A/Primary 238 444 1978 Vulnerable Prairie du Chien - Jordan Sandstone 382 WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN PART 1 SUMMARY 3 City Unique Number Local Well Name Use/ Status1 Casing Depth (feet) Well Depth (feet) Date Constructed/ Reconstructed Well Vulnerability* Aquifer Minnetonka 661401 Minnetonka #16a A/Primary 322 530 2001 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 661402 Minnetonka #16b A/Primary 303 519 2002 Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 204470 Minnetonka #3 A/Primary 393 465 1963 Vulnerable Jordan Sandstone Minnetonka 171021 Minnetonka #3a A/Primary 254 468 1981 Not Vulnerable Prairie du Chien - Jordan Sandstone Minnetonka 204054 Minnetonka #6 A/Primary 394 488 1967 Not Vulnerable Jordan Sandstone Minnetonka 208012 Minnetonka #6a A/Primary 397 486 1967 Not Vulnerable Jordan Sandstone Chanhassen 737048 Chanhassen #10 A/Primary 375 482 2006 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 760936 Chanhassen #12 A/Primary 270 441 2008 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 760937 Chanhassen #13 A/Primary 290 460 2008 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 775541 Chanhassen #14 A/Primary 280 472 2010 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 810696 Chanhassen #15 A/Primary 428 530 2015 Not Vulnerable Jordan Sandstone- Chanhassen 220976 Chanhassen #2 A/Primary 246 471 1969 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 200195 Chanhassen #3 A/Primary 317 500 1973 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 180913 Chanhassen #4 A/Primary 289 478 1981 Not Vulnerable Prairie du Chien – Tunnel City Group Chanhassen 541545 Chanhassen #7 A/Primary 330 490 1996 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 578953 Chanhassen #8 A/Primary 378 489 1999 Not Vulnerable Prairie du Chien - Jordan Sandstone Chanhassen 709304 Chanhassen #9 A/Seasonal 373 482 2004 Not Vulnerable Prairie du Chien - Jordan Sandstone Bloomington 222910 Bloomington #1 A/Primary 345 440 1973 Vulnerable Jordan Sandstone Bloomington 222911 Bloomington #2 A/Primary 315 392 1973 Vulnerable Prairie du Chien - Jordan Sandstone Bloomington 222912 Bloomington #3 A/Primary 450 950 1974 Vulnerable Tunnel City Group - Mt. Simon Sandstone Bloomington 133389 Bloomington #4 A/Primary 282 376 1978 Vulnerable Prairie du Chien - Jordan Sandstone Bloomington 603079 Bloomington #5 A/Primary 307 405 2001 Vulnerable Jordan Sandstone Bloomington 603080 Bloomington #6 A/Primary 298 399 2001 Vulnerable Jordan Sandstone Richfield 206353 Richfield #1 A/Primary 343 437 1961 Vulnerable Jordan Sandstone 383 WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN PART 1 SUMMARY 4 City Unique Number Local Well Name Use/ Status1 Casing Depth (feet) Well Depth (feet) Date Constructed/ Reconstructed Well Vulnerability* Aquifer Richfield 206354 Richfield #2 A/Primary 343 435 1961 Vulnerable Jordan Sandstone Richfield 206361 Richfield #3 A/Primary 226 425 1962 Vulnerable Prairie du Chien - Jordan Sandstone Richfield 206276 Richfield #4 A/Primary 208 405 1962 Vulnerable Prairie du Chien - Jordan Sandstone Richfield 206280 Richfield #5 A/Primary 226 408 1963 Vulnerable Prairie du Chien - Jordan Sandstone Richfield 206279 Richfield #6 A/Primary 225 422 1963 Vulnerable Prairie du Chien - Jordan Sandstone Richfield 133362 Richfield #7 A/Primary 631 1066 1977 Not Vulnerable Wonewoc - Mt. Simon Edina 208399 Edina #2 A/Primary 266 448 2007 Vulnerable Prairie du Chien - Jordan Sandstone Edina 240630 Edina #3 A/Seasonal 265 496 1949 Vulnerable Prairie du Chien - Jordan Sandstone Edina 200561 Edina #4 A/Primary 266 500 1950 Vulnerable Prairie du Chien - Jordan Sandstone Edina 206377 Edina #5 A/Seasonal 257 443 2002 Not Vulnerable Prairie du Chien - Jordan Sandstone Edina 200564 Edina #6 A/Primary 316 503 1954 Vulnerable Prairie du Chien - Jordan Sandstone Edina 206474 Edina #7 A/Primary 350 547 1955 Vulnerable Prairie du Chien - Jordan Sandstone Edina 204884 Edina #8 A/Seasonal 232 472 1953 Vulnerable Prairie du Chien - Jordan Sandstone Edina 206588 Edina #9 A/Seasonal 1010 1130 1957 Not Vulnerable Mt. Simon Sandstone Edina 206184 Edina #10 A/Primary 881 1001 1963 Not Vulnerable Mt. Simon Sandstone Edina 206183 Edina #11 A/Primary 321 403 1963 Vulnerable Jordan Sandstone Edina 203614 Edina #12 A/Primary 955 1080 1964 Vulnerable Mt. Simon Sandstone Edina 203613 Edina #13 A/Primary 429 495 1964 Vulnerable Jordan Sandstone Edina 207674 Edina #15 A/Primary 275 475 2002 Vulnerable Prairie du Chien - Jordan Sandstone Edina 203101 Edina #16 A/Seasonal 265 381 1967 Vulnerable Prairie du Chien - Jordan Sandstone Edina 200914 Edina #17 A/Seasonal 373 461 1970 Vulnerable Jordan Sandstone Edina 200918 Edina #18 A/Seasonal 365 446 1973 Vulnerable Jordan Sandstone Edina 505626 Edina #19 A/Seasonal 440 521 1989 Vulnerable Jordan Sandstone Edina 686286 Edina #20 A/Seasonal 265 467 2008 Vulnerable Prairie du Chien - Jordan Sandstone 384 WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN PART 1 SUMMARY 5 City Unique Number Local Well Name Use/ Status1 Casing Depth (feet) Well Depth (feet) Date Constructed/ Reconstructed Well Vulnerability* Aquifer Hopkins 204068 Hopkins #4 A/Primary 410 548 1954 Vulnerable Prairie du Chien - Jordan Sandstone Hopkins 204570 Hopkins #5 A/Primary 382 495 1967 Vulnerable Prairie du Chien - Jordan Sandstone Hopkins 112228 Hopkins #6 A/Primary 354 545 1977 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 205905 Eden Prairie #2 A/Primary 210 394 1971 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 112242 Eden Prairie #3 A/Primary 207 392 1978 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 147454 Eden Prairie #4 A/Primary 207 381 1982 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 147453 Eden Prairie #5 A/Primary 219 393 1981 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 147452 Eden Prairie #6 A/Primary 230 388 1981 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 424924 Eden Prairie #7 A/Primary 306 383 1987 Vulnerable Jordan Sandstone Eden Prairie 424925 Eden Prairie #8 A/Primary 316 391 1987 Vulnerable Jordan Sandstone Eden Prairie 424926 Eden Prairie #9 A/Primary 319 405 1987 Vulnerable Jordan Sandstone Eden Prairie 424927 Eden Prairie #10 A/Primary 308 401 1987 Vulnerable Jordan Sandstone Eden Prairie 541542 Eden Prairie #11 A/Primary 232 408 1994 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 541541 Eden Prairie #12 A/Primary 215 385 1994 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 622703 Eden Prairie #13 A/Primary 210 410 1998 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 603068 Eden Prairie #14 A/Primary 241 418 2000 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 686256 Eden Prairie #15 A/Primary 243 420 2005 Vulnerable Prairie du Chien - Jordan Sandstone Eden Prairie 763769 Eden Prairie #16 A/Primary 278 405 2008 Vulnerable Prairie du Chien - Jordan Sandstone *Well vulnerability was assessed based on a combination of 1) well construction details, especially conformance with standards required by the state well code, 2) the geologic sensitivity of the aquifers, and 3) past monitoring results. 385 WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN PART 1 SUMMARY 6 Figure 1. West Metro Multi-Community Drinking Water Supply Management Area (DWSMA) 386 WEST METRO MULTI-COMMUNITY WELLHEAD PROTECTION PLAN PART 1 SUMMARY 7 Figure 2. West Metro Multi-Community Wellhead Protection Area (WHPA) 387 388 389 390 West Metro Multi-Community Wellhead Protection Plan March 10, 2025, City Council Meeting 1 391 What is being asked of the City Council? 1. Approve/accept Part 1 of the plan 2. Authorize to continue to participate in the development and implementation of Part 2 of the plan *Required to be a public facing meeting •With us tonight: 2 392 Wellhead Protection 101 •Goal: Prevent contaminants from entering groundwater that supply drinking water •Legislation o Safe Drinking Water Act, as amended in 1986 o 1989 Minnesota Groundwater Protection Act o MN Wellhead Protection Rule, effective 1997 •Two parts to Wellhead Protection (WHP) Plans o Parts 1 and Part 2 •The WHP Plan is a planning document outlining strategies for protecting our source water supply 3 393 Chanhassen’s Current Status •Existing WHP Plan o Current plan was approved by MDH on November 7, 2012 o Was due to be updated in 2022 (every 10 years) o City signed a letter in May 2021 accepting enrollment in the Multi Community approach o MDH is preparing the plan as a pilot project with no cost to the City 4 394 Vision Develop a coordinated and collaborative approach to protect and safeguard regional drinking water sources that reduces barriers and improves local drinking water protection implementation in overlapping DWSMAs or where DWSMAs extend into a neighboring city. 5 Subregional DWSMA delineation and assessment Pilot Group Established Collaborative Management Plan Collaborative Implementation 395 8 Participating Communities Bloomington Chanhassen Eden Prairie Edina Hopkins Minnetonka Richfield Saint Louis Park 396 Project Background •Benefits of multi-community WHP planning o Coordination with neighboring Public Water Suppliers o Share ideas and resources o Work together on plan implementation •Remaining challenges and considerations o Rely on the on-going commitment from each city to the multi community project o Consider differences in approaches, such as for contaminant related issues o Communities need to rely on one another to protect the shared groundwater resources used to their supply drinking water 7 397 Project Background, Cont. •Broad timeline: o 2019 – Pilot idea spawned, gauged agency and local interest o 2022 – Clean Water Fund dollars were awarded for Part 1; Modeling was kicked-off o 2024 – Regular meetings with participants •Challenges of individual "City-by- City"Wellhead Protection (WHP) Plans o Overlapping DWSMAs o Inconsistences between neighboring delineations & plans o Difficulties in implementation in neighboring community jurisdiction 8 398 Delineation Basics •Wellhead Protection Area (WHPA) o 10-year time of travel to well(s) •Drinking Water Supply Management Area (DWSMA) o Extends the WHPA to manageable boundaries o The area to be managed by the public water system (PWS) with the WHP plan 9 399 Part 1 Overview – What’s different? •State’s first multi-community DWSMA •Different modeling techniques •Refining methods •New and better data available •Running the combined model can determine influences on each other 10 400 Multi Community DWSMA Before and After 11 401 Chanhassen Before and After 12 402 What’s next? Move into Part 2 13 Potential Contaminant Source Inventory Discussion of issues, problems, and opportunities WHP goals, objectives, and plan of action Alternative water supply; contingency strategy 403 Estimated Timeline Step Completion Scoping Part 2 Meeting February 24, 2025 Approve Part I – Authorize moving forward to Part 2 March 10, 2025 MDH Scoping 2 Decision Letter March 26, 2025 Inventory Potential Contaminant Sources Winter-Spring 2025 Prepare Management Portion of the Plan (Part 2)Winter-Summer 2025 Submit Draft Part 2 and PCSI to MDH for Review Late Summer 2025 PCSI Endorsement by MDH Late Summer 2025 Submit Draft Part 2 to LGUs (60-day review)Fall 2025 Consider Comments Received, Incorporate into Plan Fall 2025 Hold Public Hearing Winter 2025 *Next City Council action Submit Final Part 2 Plan to MDH Winter 2025-2026 MDH Review and Approval Winter 2026 Plan Approval Notice to LGUs Winter 2026 14404 Questions/Comments 15 405 Action Suggested Action: “The Chanhassen City Council adopts a resolution approving Part 1 of the Multi- Community Wellhead Protection Plan and authorizes continuation into the development of Part 2 of the plan.” 16 406 City Council Item March 10, 2025 Item West 78th St. Traffic Signal Timing Cost-Benefit File No.ENG 24-03 Item No: K.1 Agenda Section CORRESPONDENCE DISCUSSION Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Operational Excellence SUMMARY Carver County replaced the traffic signal at Powers Blvd and W 78th St in the fall of 2024. The city was a cost share partner on the project as W 78th St is a city street. As part of the project, the design consultant did a re-timing of all of the other traffic signals along W 78th St. The purpose of the re- timing was to align the signal cycle times to operate in a coordinated fashion to allow for more efficient vehicular traffic flow. The attached technical memo provides a summary of the cost/benefit of doing this work. This is an informational item only, no action is required. BACKGROUND N/A DISCUSSION 407 N/A BUDGET N/A RECOMMENDATION N/A ATTACHMENTS W 78th St Signal Timing Cost Benefit Technical Memo 408 Technical Memorandum To: Whitney Schroeder, Carver County Charles Howley, City of Chanhassen From: Scott Poska, PE, PTOE Date: 2/13/2025 Subject: CSAH 17 (Powers Boulevard) at W 78th Street Signal Timing Cost-Benefit Analysis Six traffic signals along West 78th Street in Chanhassen, MN were retimed in December 2024 as part of the CSAH 17 (Powers Boulevard) at West 78th Street improvements project. A benefit/cost analysis was completed to establish the annual economic savings incurred as a result of the signal timing. Typical Measures of Effectiveness (MOEs) used in estimating the benefit of signal optimization projects include total intersection delay, vehicle stops, fuel consumption and air quality emissions (CO). Table 1 and Figure 1 illustrate the overall daily and annual “before” and “after” network MOE comparison and percent improvement. The measures of effectiveness analysis for the various timing plans are shown in Figure 2. The figures also show general volume levels during the corresponding time of day segment. Table 1: Daily Network MOE Comparison MOE Existing Optimized Net Reduction Percent Improvement Annual Reduction Stops (no. of veh) 61,230 54,413 6,817 11.1% 1,711,067 Delay (hr) 508 494 14 2.8% 3,548 Fuel Consumption (gal) 1,498 1,443 55 3.7% 13,868 Emission (CO) 105 101 4 3.7% 969 409 CSAH 17/78th Street Technical Memorandum 400-0012 PAGE 2 Figure 1: Daily Network MOE Comparison Figure 2: Network Delay by Plan 410 CSAH 17/78th Street Technical Memorandum 400-0012 PAGE 3 Figure 3: Fuel Consumption by Plan Figure 4: Total Stops by Plan 411 CSAH 17/78th Street Technical Memorandum 400-0012 PAGE 4 A cost benefit analysis was completed to establish the annual economic savings incurred as a result of the project. The benefit/cost ratio is computed based on the comparison between the annual net benefit and the total project cost. Based on the analysis results, an annual benefit is estimated at approximately $261,273, which includes an estimated annual savings of 13,868 gallons of gasoline, 3,548 hours of delay and 969 kilograms of CO emission output. The estimated project cost to develop and implement the optimized signal timing plans was $12,500, including consulting fees. As shown in Table 2, the project resulted in a total system benefit/cost ratio of approximately 21:1 considering only one year of benefit. Table 2: Annual Benefit-Cost Intersections Cost ($) Benefit ($) Benefit-Cost Ratio 6 $12,500 $261,273 21:1 412