1i. Accept Bid from Alpha Video to purchase A/V equipment
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952,227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952,227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax 952.227,1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952,227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
~~
To:
Todd Gerhardt, City Manager
Laurie Hokkanen, Assistant City Manager jJJ...
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From:
Date:
September 19, 2007
Re:
Accept bid from Alpha Video to purchase NV equipment
SUMMARY
In July, the City Council discussed AudioVisual improvements for the City
Council Chambers. This item was also a part of the 2007 Work Plan. At that
time, we reviewed a proposal from Alpha Video to renovate the City Council
Chambers and thereby improve our programming quality and capacity. This
item is the acceptance of the bid to purr.hase equipment from Alpha Video.
BACKGROUND
Much of the equipment in the Council Chambers is outdated technology. For
example, the cameras used for broadcasting meetings and showing documents
are actually security cameras. This limits the quality of the image they
broadcast. Likewise, the audio equipment does not allow staff to easily
monitor or adjust for sound quality.
They key problems that have been identified are the poor quality of the video
and audio quality, poor quality of document camera and Council display
screens, and issues of low visibility (for documents shown by staff or brought
in by presenters) for the audience. In addition, the current system technology
limits the re-broadcast capacity for Channel 8. As a result, the programming
is generally limited to City and County meetings and the bulletin board.
The attached bid is from Alpha Video. The total amount is $135,743.60. All
of the items are being purchased off of the state contract, which allows us to
take advantage of the bidding process already conducted by the State of
Minnesota.
The equipment identified for purchase addresses the problems above. The bid
includes the systems engineering. Each of the cameras would be upgraded to
production quality, and an additional camera would be installed to replace the
home camcorder currently used. The document camera would be upgraded to
an Elmo system specifically designed for the display and broadcast of
documents, allowing for ease of readability. The Council monitors would be
replaced with LCD screens. The existing audio equipment would be used in
conjunction with new mixing boards.
The City of Chanhassen · A growing community with clean lakes, quality schools, a Charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play
G:\Admin\LH\Cily Council\Chamber A V approve bid - staff report 9-07.doc
The proposal also includes items that will improve the audience experience. The Council
Chambers would be equipped with assistive listening devices, as required by the Americans
with Disabilities Act. The proposal includes a character generation system, which would
allow speakers or agenda items to be identified on screen.
In addition to improving broadcast quality, the bid includes equipment that would expand the
capacity of Channel 8. The Tightrope system would allow programs to be loaded on a hard
drive and scheduled remotely. Whereas we have 2-3 programs running per day currently, we
would be able to run a greater number of programs. Currently, we receive programs from the
Minnetonka Schools, Holy Family High School, the US Army, Jazzercise, the Rotary, a local
square dancing group, and others. We are currently able to play these programs on a very
limited basis.
Additionally, we are currently soliciting bids for the construction of a separate NV broadcast
room. This item will appear on the October 24th Agenda. This project will involve a
reconfigure of the corner where the NV equipment is currently, as well as a small part of the
space behind. Rough estimates for this work range between $10-20,000.
The NY improvements are an eligible expenditure to the Cable TV fund. These funds are
dedicated to improving communication with the public through broadcasting public
meetings, studio improvements, and other improvements to the system. Funds to cover the
entire project amount, including the remodeling, equipment, and installation, are available.
If accepted, the equipment is anticipated to arrive in 60-100 days from the date of order.
RECOMMENDA TION
City staff recommends the City Council accept the bid from Alpha Video in the amount of
$$135,743.60 and proceed with the ordering and installation of the NV equipment. This
action requires a majority of the City Council for approval.
G:\Admin\LH\City Council\Chamber A V approve bid - staff report 9.07.doc
City of Chanhassen
City Council Upgrade
For: City of Chanhassen
Laurie Hokkanen
Address 1
City, State, Zip
(952)227.1118
Ihokkanentalci. chanhassen. mn .us
LPI-IAVIDEO
By: Alpha Video and Audio, Inc.
Bryan Nelson
7711 Computer Avenue
Edina, MN 55435
952-841-3304
brvan(ci)alohavideo.com
Account #: CHA007
PO # TBD
Date: 06.29.07
Quote #: 06.29.07 AV Sys
Terms: NET 30
City. Council Upgrade
ID# Model Number Manufacturer/Description Qty Price Extended Price
1 AW-PH360N Panasonic Pan-Tilt Head 3 $ 3,693.00 $ 11,079.00
2 AW-LZ16MD55 Panasonic 16X MD Zoom Lens 3 $ 2,106.00 $ 6,318.00
3 AW-RP555N Panasonic Pan-Tilt Controller 1 $ 1,236.00 $ 1,236.00
4 AW-PS505A Panasonic Power Supply 1 $ 561.00 $ 561.00
5 AW-E350 Panasonic 3CCD Camera Head 3 $ 2,652.00 $ 7,956.00
6 AW-PS300A Panasonic Power Supply 3 $ 561.00 $ 1,683.00
7 AG-MX70 Panasonic 8-lnput Video Switcher 1 $ 5,401.00 $ 5.401.00
8 HV-C1000XG Elmo Ceiling Document Camera 1 $ 5,827.00 $ 5,827.00
9 Onyx 1640 Mackie 16 Channel Mixing Board 1 $ 1,170.00 $ 1,170.00
10 TH-50PH9UK Panasonic 50" Plasma Displays 2 $ 1,989.00 $ 3,978.00
11 PLP-2051 Chief Pitch Adjustable Plasma Wall Mount 2 $ 213.00 $ 426.00
12 V-R43P Marshall Triple 4" LCD Composite Video Monitor 1 $ 1,029.00 $ 1,029.00
13 V-R53P Marshall Triple 5" LCD CompositeNGA Video Monitor 1 $ 1,822.00 $ 1,822.00
14 V-R682P Marshall Dual 6.8" LCD Composite Video Monitor 1 $ 1,170.00 $ 1,170.00
15 VP-5XL Kramer VGA DA 2 $ 255.00 $ 510.00
16 RK-80 Kramer Rack Mount 1 $ 32.00 $ 32.00
17 VP-2XL Kramer VGA DA 2 $ 145.00 $ 290.00
18 RK-50RN Kramer Rack Mount 2 $ 32.00 $ 64.00
19 VM-50AN Kramer Audio DA 1 $ 171.00 $ 171.00
20 85782 Winsted Casters 3 $ 24.00 $ 32.00
21 80663 Winsted 18"D Three Bay Shelf 1 $ 318.00 $ 318.00
22 81224 Winsted 18"D Surface Brackets 2 $ 65.00 $ 130.00
23 85040 Winsted Center Top 1 $ 40.00 $ 40.00
24 85041 Winsted End Top 2 $ 41.00 $ 82.00
25 85060 Winsted Pedestal Base 3 $ 136.00 $ 408.00
26 85130 Winsted Side Panel 1 $ 111.00 $ 111.00
27 85138 Winsted Side Panel 1 $ 108.00 $ 108.00
28 86046 Winsted Console 3 $ 537.00 $ 1,611.00
29 98714 Winsted Power Supplies 5 $ 147.00 $ 735.00
30 92186 Winsted LCD Rack Mount 1 $ 39.00 $ 39.00
31 86013 Winsted Top Module 3 $ 280.00 $ 840.00
32 SX 1115 Surgex Power Conditioner 3 $ 418.00 $ 1,254.00
33 SUA1000RM2U APC UPS 1 $ 569.00 $ 569.00
34 STD-10K RDL Audio Summer 10 $ 43.00 $ 430.00
35 EB1 Middle Atlantic Blank Panel 35 $ 6.00 $ 210.00
36 D3 Middle Atlantic 3U Drawer 2 $ 109.00 $ 218.00
37 U2 Middle Atlantic 2U Rack Shelf 10 $ 37.00 $ 370.00
38 S1 Middle Atlantic Perforated Security Cover 15 $ 19.00 $ 285.00
39 S2 Middle Atlantic Perforated Security Cover 10 $ 21.00 $ 210.00
40 S3 Middle Atlantic Perforated Security Cover 10 $ 21.00 $ 210.00
41 60-439-01 Extron Composite Video DA 6 $ 122.00 $ 732.00
42 60-190-01 Extron Rack Mount Kit 5 $ 88.00 $ 440.00
43 60-476-01 Extron Scan Converter 2 $ 1,054.00 $ 2,108.00
44 60-319-02 Extron VGA line Driver 3 $ 129.00 $ 387.00
45 LCG5000D Compix Character Generator 1 $ 3,701.00 $ 3,701.00
46 LS-Ol Listen Technologies Assistive listening System 1 $ 824.00 $ 824.00
47 LA-330 Listen TechnoloQies Neck Loop 3 $ 5.00 $ 15.00
CONFIDENTIAL
6/2912007
10# Model Number Manufacturer/Description Qty Price Extended Price
48 PMD570 Marantz Solid State Compact Flash MP3 Audio Recorder 1 $ 776.00 $ 776.00
49 SG9CF2048-c Smart 2GB Compact Flash Card 2 $ 78.00 $ 156.00
50 RW025-001 Lexar Compact Flash USB Card Reader 1 $ 65.00 $ 65.00
51 VA503B Viewsonic 15" VGA Monitor 5 $ 183.00 $ 915.00
52 CBL-VS4-300E Tightrope Video Server 750 GB 1 $ 7,750.00 $ 7,750.00
53 CBL-CABLECAST-BUNDLE Tightrope Cablecast Bundle 1 $ 5,625.00 $ 5,625.00
54 CBL-CM-LGX Tightrope Leightronix Control 1 $ 250.00 $ 250.00
55 SVC-PH-HRL Y Tightrope Phone Training 6 $ 80.00 $ 480.00
56 HD280 Sennheiser Stereo Headphones 1 $ 89.00 $ 89.00
57 BX5a M-Audio Audio Monitoring Speakers (pair) 1 $ 249.00 $ 249.00
58 Pro2 Crestron Control Processor 1 $ 2,139.00 $ 2,139.00
59 C2ENET-1 Crestron Single Port Ethernet Card 1 $ 501.00 $ 501.00
60 C2VEO-4 Crestron 4-Channel Volume/EO Control Card 1 $ 444.00 $ 444.00
61 IRP2 Crestron IR Probe 3 $ 29.00 $ 87.00
62 TPS-3000 Crestron 6.4" Tilt Touchpanel 1 $ 2,111.00 $ 2,111.00
63 TPS-3100L Crestron 6.4" Wall Mount Touchpanel 1 $ 2,111.00 $ 2,111.00
64 WMKM-3100L Crestron Post-Construction Wall Mount Kit w/Mud Ring 1 $ 56.00 $ 56.00
65 3100U4000L-BTN Crestron Engravable Button Cap 5 $ 6.00 $ 30.00
66 PW-2420RU Crestron Power Supply 1 $ 157.00 $ 157.00
67 VP-724xl Kramer Presentation Scaler Switcher 1 $ 1,520.00 $ 1,520.00
Product Sub-Total
$
92,651.00
Installation Labor, Materials & System Training
A Installation Materials Alpha Video Installation Materials 1 $ 15,695.78 $ 15,695.78
B Install Labor Alpha Video Installation Labor 1 $ 18,680.00 $ 18,680.00
C Training Labor Alpha Video Training Labor 1 $ 432.00 $ 432.00
Installation Sub-Total $ 34,807.78
Project Sub-Total $ 127,458.78
Sales Tax 6.50% $ 8,284.82
Project Total $ 135,743.60
CONFIDENTIAL
6/2912007