83-07
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
RESOLUTION
DATE: March 7, 1983
RESOLUTION NO: 83-07
MOTION BY: Mayor Hamilton
SECONDED BY: Councilman Geving
A RESOLUTION APPROVING YEAR END TRANSFERS
WHEREAS, the City's Auditors, DeLaHunt Voto and Company, have
recommended various municipal funds be closed and assets
(liabilities) transferred to other similar funds: and,
WHEREAS, the City Treasurer's Office has submitted a complete
listing of such recommended fund closings together with a
description of the amount of assets/liabilites to be transferred
to/from other funds:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Chanhassen that the municipal funds as shown on the
attached Exhibit A, and is hereby made a part hereof, it is
hereby approved with the remaining assets/liabilities of each
fund being transferred in accordance with such Exhibit A.
Passed and adopted by the City Council of the City of
Chanhassen this 7th day of March , 1983.
A.rTESDj
Don Ashworth,
O(L~
City Manager
Yes
No
Absent
Hamilton
Watson
Geving
Swenson
Horn
None
None
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Exhibit A
CITY OF
CHAIHASSEI
5,
~, ,;
690 COULTER DRIVE. P.O. BOX 147 . CHANHASSEN, MINNESOTA 55317
(612) 937-1900
MEMORANDUM
TO: Don Ashworth
FROM: Kay Klingelhutz
DATE: March l, 1983
SUBJ: 1982 Year End Closings
I recommend closing and transferring cash, assets and liabilities
of the following funds. If the Co~pcil approves my recommen-
dation we will need a resolution a oving these transfers and
closings.
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This fund was opened
moved receipts and dis
Fund. Recommend trans
Fund to Fund #875 to
The revised 1982 budget
back into the General
.22 from the General
fund.
FUND 875 - CONDITIONAL USE AND
FUND 806 and FUND 807
These funds were,.'opened in 1977. intent at that
time was to put all contractors accounts into
these two funds. We found we ing control. We
now use individual funds for each veloper. Fund 806
has abalanoee ,of ,$l,OJ6..,80. .Fund has a deficit of
$7 2l ~commend transf~:r:;t' j.ng .$7 2l. 90 fr. m 806 to 807
and ing $:3l4. 90froin/80'6toGeneraljj~ #lOI.
(This a ld close these two funds.)
FUND 204 UNFUNDED POLICE
In the original 1982 Bu this fund was opened. In the
revised 1982 budget all and disbursements were
moved back into the gene I fund. Everything did get
transferred except $3.55 (interest charged). I recommend
transferring $3.55 from the general fund to close this
fund.
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Year End Closings
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FUND 609 - 81-6 LOTUS TRAIL
This project never became an active construction
account. Recommend transferring $l52.44 from the General
Fund to close the account. Financial records would
still reflect these costs should the project ever be re-
initiated.
FUND 606 80-5 BLUFF CREEK
This project never became an active construction
account. Recommend transferring $5,452.09 from Fund 415
(State Aid). This fund should be kept open. This
action would simply insure deficit financing is not
shown at year end.
FUND 602 79-4 CHEYENNE STREET
This project became an active construction account.
Recommend transferring $2,637.61 from the General Fund
and closing the fund. Financial records of this office
would continue to show costs incurred by this project
should the project ever be reactivated.
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FUND 60l 79-3 BANDIMERE HEIGHTS SEWER AND STREET
This construction project has been completed. It has a
deficit balance of $2,45l.67. Recommend transferring
$2,45l.67 from Fund 605 COLONIAL GROVE which has a posi-
tive Balance and was also financed through the same Bond
issue (Bonds of 1982) to close this fund. This action
does not change the fact that "project costs" equal
"assessments levied" for this project - such being
the critical factor.
FUND 599 79-l Carver Beach Drainage
This project never became an active construction
account. Recommend transferring $1,954.37 from the
General Fund and closing the find. Financial records of
this office would continue to show costs incurred by
this project should the project ever be reactivated.
FUND 594 HWY #5 FRONTAGE ROAD
This project has been completed. It has a deficit
balance of $1,443.l8. Recommend transferring $l,443.l8
from Fund 605 COLONIAL GROVE which has a positive balance
ans was financed through the same bond issue (Bonds of
1982) and closing the fund.
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~'.. .. 00#
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. End Closings
Year
Page 3
e FUND SOl 1958 SEWER BONDS
Recommend transferring cash of $564.7l to the
Administrative Trust Fund #208. The bonds for this
issue have been paid. We are still receiving
assessments levied from this project.
FUND 20l DISEASED TREE
This fund has no cash balance. The funds assets and
liabilities should be transferred to the General Fund
and the fund should be closed.
FUND 993 LIQUOR LICENSE
In 1982 each On Sale Intoxicating Liquor License Holder
was required to make a $200.00 deposit for an update of
the Liquor Ordinance. Total received was $800.00. The
actual cost for legal was $l,809.95. This leaves a
deficit of $1,009.95. Recommend transferring $l,009.95
from the General Fund and closing the fund along with
the assets and liabilities.
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I have reviewed these transfers with the auditors and they find
them to be in order.
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