1b. 2008 Sealcoat Project
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
WIIW.ci .chanhassen. mn. us
16
MEMORANDUM
TO:
d o(
Paul Oehme, Director of Public Works/City Engineer ~. ,
Gordy Stauff, Engineering Technician IV/Construction Manager ~'\1
FROM:
DATE:
March 10, 2008 OJ~ '
2008 Sea1coat Project No. 08-06: Accept Bid and Award Contract
SUBJ:
REQUEST (Simple Majority Vote Required)
Staff requests the City Council accept bids and award a construction contract in
the amount of $222,836.55 to Allied Blacktop for work to be performed on the
above-referenced project.
BACKGROUND
On January 14,2008, the City Council approved the plans and specifications for
the 2008 Sea1coat Project. Streets recommended for sea1coating were identified
with the Pavement Management Program and are shown on the attached map.
Staff has also visited each street and visually reviewed the streets' condition.
DISCUSSION
The 2008 Sea1coat Project consists of chip sealing various streets throughout the
City. Also included will be pavement marking restoration upon completion of the
sea1coat process. The streets will tentatively be sealed starting in early July with a
completion date deadline of August 15, 2008. Notifications will be sent out ahead
of work start to all affected property owners.
Bids for the project were opened on Thursday, February 21,2008 at 11:00. Three
total bids were submitted. The bids are shown below along with the engineer's
estimate.
Base Bid
Engineer's Estimate $228,323.20
Allied Blacktop $222,836.55
Astech Asphalt Surface Tech. $256,846.40
Pearson Bros. Inc. $226,168.10
Allied Blacktop has completed previous sea1coating projects in the city of
Chanhassen. Their past work has been acceptable.
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Paul Oehme
March 10, 2008
Page 2
This project was budgeted for 2008 in the CIP Pavement Management (ST018).
The remaining funds in the CIP item are used for purchasing pothole patching
material, crack sealing materials, spot concrete curb and gutter repair and striping
paint. These projects are completed in-house by Street Department staff.
RECOMMENDA TION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council awards a construction contract for the 2008
Sea1coat Project to Allied Blacktop Co. in the amount of $222,836.55."
Attachment: 1. CIP Page
2. Project Map
c: Mike Wegler, Street Superintendent
Allied Blacktop Co.
g:\eng\sealcoat\2008\award construction contract.doc
Capital Improvement Program
City ofChanhassen, MN
ST-018
2008 thro 2012
Account # 1 420-0000-4751
Account # 3
Contact Paul Oehme
Department Street Improvements
Type Maintenance
Useful Life 7-10 years
Category Streetsffiighways
Priority nla
Total Project Cost $2,310,000
Project #
Project Namc Pavement Management
Account #2
Description 1
This project will provide maintenance such as crack sealing, seal-coating, pothole patching for city streets. The projects will be determined
annually based on the pavement condition index as generated by the pavement management program.
Justification
I
This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
Prior Expenditures 2008 2009 2010 2011 2012 Total
I 385,000 I Maintenance 385,000 385,000 385,000 385,000 385,000 1,925,000
Total Total 385,000 385,000 385,000 385,000 385,000 1,925,000
Prior Funding Sources 2008 2009 2010 2011 2012 Total
[ 385,000 J MSA 117,125 117,125 117,125 117,125 117,125 585,625
Total Tax Levy 267,875 267,875 267,875 267,875 267,875 1,339,375
Total 385,000 385,000 385,000 385,000 385,000 1,925,000
Operational ImpacVOther 1
This will reduce the need to reconstruct streets and will allow us to more closely match the life of streets to the utility lines that lie underneath
them. This will allow better coordination when we need to replace water and sewer lines with replacing roads.
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