1h. Award Bid, Rec Center Lobby Furniture
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952,227.1170
Finance
Phone: 952,227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.cLchanhassen.mn.us
.1h
MEMORANDUM
TO:
Todd Gerhardt, City Manager
FROM:
Todd Hoffman, Park & Recreation Director
71!
e;~
DATE:
March 10, 2008
SUBJ:
Award of Bid: Recreation Center Lobby Furniture
The Recreation Center serves as an important hub of activity for the community
and the Park and Recreation Department. The center is open extended hours
seven days per week with the exception of the summer season when we close on
Sundays. Many of the furnishings in the center have been in use since 1995 when
we opened the doors for business. The current lobby furniture has served the
community wel1 for the past 13 years, but has now reached the end of its useful
life.
Staff solicited quotes for 18 new pieces of furniture including 4 couches and 14
chairs. We selected a product by Worden, the same manufacturer of the original
furniture, due to its attractiveness and durability. The low bid of $16,531.65 was
submitted by Haldeman-Homme, Inc. of Minneapolis. The 2008 capital
replacement budget included up to $18,800 for these items. We ful1y expect the
new furniture to last just as long as or longer than the original product.
RECOMMENDA TION
It is recommended that the City Council approve the low quote of $16,531.65
submitted by Haldeman-Homme, Inc. for the purchase of 18 pieces of new lobby
furniture for the Recreation Center.
ATTACHMENTS
1. Bid Documents.
2. Capital Improvement Program Description.
g:\park\th\recreation center furniture award of bid.doc
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Phone (612) 331-4880 Outstate (800) 795-0696
Fax (612) 378-2236
430 Industrial Boulevard
Minneapolis, MN 55413-2979
PROPOSAL# 12370
HALDEMAN-HOMME, INC.
SPACESAVER MOBILE STORAGE - REMSTAR, AUTOMATED STORAGE & RETRIEVAL SYSTEMS - FILE CONVERSIONS - RECORDS MOVES
-IMAGING - CONSULTING SERVICES -INFORMATION MANAGEMENT SOFTWARE - FILE FOLDER DESIGN & SUPPLIES
www.haldemanhomme.com
To: City of Chanhassen Rec Center
2310 Coulter Boulevard
Chanhassen, MN 55317
Date: 6 February 2008
AUn: Tom Knowles
Scope: Worden Lounge Furniture
Tom,
The following is your investment for the Worden Figuration seating for your lounge area at the Chanhassen Rec Center.
SEATING
(4) Worden Figuration Settee; Grade 1 Fabric: Momentum, Jinx/Dusk
(4) Worden Figuration Chairs; Grade 1 Fabric: Momentum, Jinx/Willow
(10) Worden Figuration Chairs; Grade 1 Fabric: Momentum, Jinx/Sunset
Total Product Investment, Delivered, Installed
$16,351.65
· Service is out of our office in Minneapolis, MN.
. Worden warrants its seating items to be free from defects for a period of two (2) years after delivery and installation where the
defect is clearly the fault of material and workmanship (except upholstery materials referred to below) and not from misuse.
MINNESOTA STATE SALES TAX TO BE ADDED TO THE INVOICE
TERMS: Net 30 Days
ACCEPTED:
Company
RESPECTFULLY,
Name
HALDEMAN-HOMME, INC.
Date
By K. Hlil V\,seV\,
Kris Hansen, 612.362.2127
Terms and Conditions - Commercial and Residential
General
These terms and conditions are a component part of the attached proposal and constitute the entire agreement between Haldeman-Homme, Inc. /
Anderson Ladd (HH/AL) and the Customer. By signing the proposal, the Customer acknowledges that they understand and accept the proposal and
the following Terms and Conditions.
All work shall be done in accordance with the attached proposal unless otherwise provided for in writing and signed by HH/AL.
Applicable sales and use taxes are not included unless otherwise stated in the proposal.
Tax exempt entities hereby agree to furnish tax exemption certificates when requested on non-taxable materials.
Delivery and freight charges are not included unless otherwise stated in the proposal.
Site Conditions
Customer agrees to provide HH/AL with sufficient and timely unloading facilities, dock and elevator access as needed at no additional cost to HH/AL.
Customer shall provide temporary, secure storage for materials prior to installation.
Customer shall provide adequate electrical power, lighting and restroom facilities during installation.
Customer shall provide area that is free and clear and prepared for installation.
A smooth, level and clean sub-floor shall be provided according to the specifications or as required by HH/AL.
Maintain environment at proper temperature (55-80 degrees F.) and humidity (35-50%) before, during and 30 days following installation.
Acceptance
This proposal may be accepted within 30 days subject to credit approval. HH/AL reserves the right to revoke this offer prior to acceptance by
customer.
Installation
This proposal assumes unloading and elevator use shall be conducted during normal business hours.
This proposal is based on completing the work during normal business hours. Overtime, evening and weekend work is available at additional charge.
Engineering
All engineering, proposal drawings, specifications shall represent HH/AL's investment in engineering skill and development and remain the property of
HH/AL. Such are submitted with the understanding that the information will not be disclosed or used in any way detrimental to HH/AL interests.
Changes
Any requests for changes to the scope of work shall be made in writing with signed acceptance by authorized personnel from HH/AL and Customer.
Liability
HH/AL shall not be liable for damages in any form or any other claim arising out of strikes, floods, fire, accidents, or any other causes beyond our
control.
HH/AL shall not be liable for liquidated damages or penalties of any kind for delays in completion of work.
Payment
Payment terms are net 30 days unless otherwise stated in the proposal. A service charge of 1 )1,% per month will be charged on unpaid balances
beyond 30 days.
Customer agrees to pay progress-billing invoices within 30 days during the course of the project reflecting partial shipment of material and/or partial
completion of labor work performed. Where materials are stored or staged temporarily at the job site or in offsite or bonded warehouse, customer
shall pay for materials and reasonable storage charges.
The failure of the Customer to make payments within terms shall entitle HH/AL, in addition to all other rights, to suspend all work and shipments and
shall further entitle HH/AL to an extension of time of performance of the work.
Disputes
Customer and HH/AL hereby agree that disputes between the parties which cannot be settled amicably, shall be settled through the process of
mediation and binding arbitration respectively according to the rules of the American Arbitration Association.
Cancellation
An officer of HH/AL must approve cancellation requests in writing. In order to compensate HH/AL for its investment in engineering, time. processing
and administrative work, approved cancellations shall be subject to cancellation charge of 25% of the contract amount over and above cost of
materials produced or in production, labor or other services performed, freight, taxes and any other out of pocket expenses incurred by HH/AL.
Initial
TECHNICAL FURNITURE SYSTEMS, INC.
2504 Hartford Drive
Lake Stevens, W A 98258
P: (425)377.2464
F: (425)377.2468
E-mail tfsi@verizon.net
www.technicalfumituresystems.com
FAX TRANSMITTAL
Date: 2-28-2008
To: City ofChanhassem Rec. Center - Mr. Tom Knowles
Fax: 616-392-7808
From: Rick Timmerman
Re: Bid Proposal for Worden Lounge Furniture for the Chanhassen Rec. Center
Faxed number of pages including cover sheet: 1
If all pages are not received call Rick at 425.377.2464
Dear Mr. Knowles:
Attached is the following Worden Figuration Seating Items for your lounge area at the
Chanhassen Rec. Center.
1. (4) Worden Figuration Settee, Grade 1 Fabric: Momentum, Jinx/Dusk
2. (4) Worden Figuration Chairs: Grade 1 Fabric: Momentum, Jinx/Willow
3. (10) Worden Figuration Chairs, Grade 1 Fabric: Momentum, Jinx/Sunset
Total Delivered Installed Cost of All Worden Bid Items: $21,438.65
Sincerely
Rick G. Timmerman
President
I
Capital Improvement Program
City of Chanhassen, MN
2008 thru 2012
Contact
Department Park & Trail Improvements
Type Unassigned
Useful Life
Category Park
Priority n/a
Project #
PK&T-080
Project Name Recreation Center Lobby Furniture
Account # 1
Account #2
Account # 3
Total Project Cost $18,800
Description I
Purchase of new lobby furniture for the recreation center.
.
Justification I
The existing furniture is original to the building's construction in 1995. After 12 years of use in a public recreation setting the existing furniture is
less than aesthetically pleasing.
Expenditures
Equipment
2008
1B,Boo
18,800
2009
2010
2011
2012
Total
1B,Boo
18.800
Total
Funding Sources
Capital Replacement Fund
2008
1B,Boo
18,800
2009
2010
2011
2012
Total
1B.Boo
18.800
Total
Operational ImpacVOther I
72