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CC 2008 04 14 CHANHASSEN CITY COUNCIL REGULAR MEETING APRIL 14, 2008 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Litsey, Councilwoman Ernst, Councilwoman Tjornhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Roger Knutson, Laurie Hokkanen, Kate Aanenson, Paul Oehme, Todd Hoffman, and Bob Generous PUBLIC PRESENT: John Sullivan Carver County CDA Anita & Tom Steckling 8320 West Lake Court David Stockdale 7210 Galpin Boulevard Bill Thibault 11712 Wayzata Boulevard Stan & Connor Rojian 751 Carver Beach Road PUBLIC ANNOUNCEMENT: Mayor Furlong: Good evening. Welcome to everyone here in the council chambers and those watching us at home. We’re glad that you joined us. At this time I’d ask members of the council if there are any modifications to the agenda. If not, without objection we’ll proceed with the agenda as distributed. CONSENT AGENDA: Councilwoman Ernst moved, Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated March 24, 2008 -City Council Verbatim and Summary Minutes dated March 24, 2008 Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated March 18, 2008 -Planning Commission Work Session Minutes dated April 1, 2008 th b. Award of Contract: July 4 Fireworks. Resolution #2008-25: c. 2008 Street Improvement Project 08-01: Call Assessment Hearing. City Council Meeting - April 14, 2008 e. Approval of Requests for Liquor Licenses, Chanhassen Rotary Club: 1) Consumption & Display Permit, Tulip Gala, April 26 at the Minnesota Landscape Arboretum; and 2) Temporary On-Sale License, Chanhassen Fourth of July Celebration, July 3 & 4, City Center Park. f. Approval of Arbor Day Poster Contest Winners. g. Approval of Change to License Name for On-Sale 3.2 Beer License; Rain, Snow, or Shine, 825 Flying Cloud Drive. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: PRESENTATION OF CARVER COUNTY ECONOMIC DEVELOPMENT PLAN AS IT RELATES TO CHANHASSEN, JOHN SULLIVAN, CARVER COUNTY ECONOMIC DEVELOPMENT DIRECTOR. Mayor Furlong: If you’d like to address the council this evening we’d ask you to come forward at this time. We do have a special invited guest here this evening. John Sullivan with the Carver County Economic Development group is here to give us a presentation about some of the work that they’ve been doing relating to economic development there. Good evening Mr. Sullivan. Kate Aanenson: Mayor, if I could just give a couple opening comments. Mayor Furlong: Oh, thank you Ms. Aanenson. Kate Aanenson: Yes, thank you. John is the Economic Development Director for the Carver County Community Development Agency and they have been working on the economic element of the plan and what he’s going to share tonight is what’s parochial or applies to the City of Chanhassen. Obviously they studied the whole county and they did receive a grant from the McKnight Foundation has also paid through the development agency as well as Carver County Land, Water and Services Division. But I’d like to thank Carver County Community Development Agency because they have assisted us greatly on the comprehensive plan. They actually provided the housing study, and this may not be picked up on television but they hired the Maxfield Group which is really what, our platform for us doing the housing section so we’ve worked really well on our comprehensive plan update, working with the county so I’d like to just thank John for that. And some of this information may not be new but it’s kind of a little bit embellishing. Just to further reiterate, we have the authority, the land use planning authority. This is just information for you to take into consideration but it’s not necessarily implementation but I think it’s got some great tools that we can use. So with that, I’d like to give it over to John. John Sullivan: Thank you Kate and council. It’s nice to be here tonight. Kate’s been very helpful to the Carver County Community Development Agency in development of not only this but just many different programs that we operate, as is your entire staff. This topic tonight, economic development and the McComb’s study, I don’t have to really back up and explain who McComb is because I’ve been making this presentation to other cities across Carver County and 2 City Council Meeting - April 14, 2008 Chanhassen is way ahead of the curve. You guys did this before other cities really knew who they were. I had the pleasure of working with them for a different city in another area that I used to work for but Chanhassen is very aggressive with their planning. They take a lot of inventory. They know what they’re doing and you’re the model for the rest of the cities to follow in the county. It’s been a pleasure working with you again. Mayor Furlong: Now do you say that to every group you go to? John Sullivan: Not that they’re the model and not that they’re ahead of the curve. Mayor Furlong: Thank you. John Sullivan: Oh, by the way one thing, if any of you are wondering who the Community Development Agency is. We’re the old HRA. We still answer to that name as well. Oh, there we go. The first thing I hit is correct. I guess I’ll just keep scrolling through. I think Kate covered this pretty well in the introduction but we did put this together for the 2030 comprehensive plan, specifically the economic development element. I would add that it’s an optional element. It’s not required by the Metropolitan Council, and if they have any findings in here in the plan, once the plan is adopted, this is still in the draft form so if there’s information we go through here and we want to change it or there’s issues we have, we can certainly change that. But it is draft and it’s to be utilized basically as a tool in any way you see fit. The County certainly isn’t here to tell the city how to plan or do what they need to do. We’re just providing this information for you. I guess I wanted to get in a little bit on the methodology for this study. The growth in Carver County will not end in 2030, so across the board we added a 25% contingency to the demand calculations. The retail merchandise categories are generally spaced for general merchandise. Food services, convenience goods, and the retail service category includes space for services. Insurance, real estate, sales, that kind of thing. The business park categories include commercial office, office warehouse, office showroom and bulk warehouse. Chanhassen certainly has all those different uses and those types throughout the city. When I’ve made this presentation to other communities I’ve had to explain a little bit more about what some of those things look like because they don’t have some of those kind of developments in their communities. The other thing that was key is that, when you explain retail service, the McComb’s group has a tendency to look at, let’s say if you have in a business park you’ve got, you could have a plumbing contractor that’s in a business park. That could be a fine fit. It could be possibly in the Chanhassen Business Park or some other location, but McComb’s will actually categorize that as retail, so keep in mind when we look at the demand numbers, that that’s like it’s classified. It’s more of a semantics of definition. The methodology again, estimates for retail land demand for all retail areas of the city now or major intersections is based on sales potential for the retail service and health care. Reported by each city by the U.S. Census Bureau, and it’s potential based on past market share trends and competitive developments in your trade area households. Your future growth. One side note is, you’ve been through the process of the McComb’s Group before. The McComb’s Group doesn’t base all their estimates and their methodology based on the Metropolitan Council’s projections. Jim McComb’s is not here to make a presentation to you but I can speak for him. He allowed me to say this. That he doesn’t always necessarily agree with, if you will, the Metropolitan Council’s method of projecting and he has a graph I guess that he can show his prediction. He’s been around for a 3 City Council Meeting - April 14, 2008 long time. His predictions are more accurate but, without getting too much into that I did want to make that statement, if you haven’t heard it before. Kate Aanenson: Just about 5 minutes ago. John Sullivan: This map may be a little bit, ah it looks pretty good on this screen. You have nice graphics but your downtown Chanhassen trade area and your competitive retail areas are shown on the map, and of course the black circle there shows the area. It’s a pretty large trade area. It’s the largest one we’ve got in the whole county by a long shot so it had more information. And speaking of more information, I have the entire report on disk and all the back-up data and the methodology and Kate’s got that so I’m just giving you some of the summary data tonight and we don’t have enough time to go through it now in detail. But that’s the Chanhassen trade area and competitive retail area. Going over the numbers just quickly, I’m not taking all the topics. I’m just picking selective ones, but what the McComb’s study did is looked at ’97 to the year 2030. Year 2030 of course coincides with the comprehensive plan for the county as well as the city, and we broke it down into a number of different categories. Again in the full study we have a lot more categories but as you can see, in the selected ones we have here, we’ve got some of the main ones like food stores, drug and proprietary hardware, liquor, floors, food and health supplement, and the one thing we found with Chanhassen across the board is, there’s pretty strong growth planned in pretty much all categories all the way across the board. All the way to the year 2030. The trade area retail and purchasing power is the market share and your sales potential through the year 2030 and this is in thousands of dollars. And again I use the same categories. It’s not all inclusive but you’ve got food stores, so what we did on the left there. There’s the resident purchasing power based on your household income in the trade area. Estimated market share is what you’re going to get in the entire trade area, and then trade area sales to trade area percentage. If you’re wondering what 90% or 85% is, you’re going to get other shoppers and that’s the other column to the right. And then on the far right you get your estimated total sales. Your retail sales potential and supportable space to the year 2030 by merchandise category. Again it’s the same list that I used previously. Your estimated sales potential. Pretty high numbers. The sales per square foot’s important because the same thing we used here for the McComb’s Group, the retailer is actually, will hire a company like the McComb’s Group for instance. Grocery stores have a tendency to hire the McComb’s Group to do some things. And what they’ll do is they’ll look at these numbers and they’ll make decisions based on where they’re going to place some of these type of companies. Supportable square feet then is shown by the sales per square foot and then you get median store size. That’s really been a key. Not so much for Chanhassen, because I think your demand is fairly well documented, but there are a number of different cities around you that are going through this same review and their numbers aren’t as strong so some of them are pretty thin. The farther west we go, they don’t have the trade area and households to support that. Why is that important to Chanhassen? It’s important to Chanhassen because that 10% of those other trade area households, they’re going to come here because in the other communities they can’t support necessarily grocery stores or certain types so that’s why we’re going around sharing the McComb’s study results with all the cities because on the disk was included the other cities data as well, and Kate and I will probably go over that a little bit more as we finalize the comp plan, just to make sure that what other cities don’t have, the City of Chanhassen will want to make sure they’re accommodating in the trade area. When we looked at retail demand, we looked at existing retail 4 City Council Meeting - April 14, 2008 space in downtown Chanhassen and we had competitive retail trade areas. The development potential, downtown Chanhassen, Powers Boulevard and new Trunk Highway 212. The new Trunk Highway 212 is an area that most of you are familiar with because it’s out here and it’s developing but when I talk to brokers or people from outside of Carver County, I always have to pull out a map and show them where new Trunk Highway 212 is. And then they say is that 212 or 312? And I say it’s the same thing. Your current retail trade nodes at intersections. You have a lot of them so the Chanhassen portion of the plan was the largest by far. You’ve got the downtown Chanhassen area. You’ve got the Trunk Highway 5 and Century. Trunk Highway 5 and Galpin. Trunk Highway 7 and Trunk Highway 41. Then you’ve got other Trunk Highway 5. Total retail stores and businesses, 116 retail and 156 service. Total square feet, 1,793,000 and total acres 301. This is just for the downtown area and the methodology. We just looked at okay, past market share. Past trend. What’s happened from 1986 all the way up to 2006 as far as square feet and land? Your primary competitive retailers are Waconia, downtown Chaska, Trunk Highway 41 and Pioneer Trail. The McComb’s Group didn’t think the others were very competitive or significant as your primary. They did feel that the future Powers Boulevard and new 212 and Trunk Highway 101 and new Trunk Highway 212 were. Again, since I keep bringing up these things, here’s the map. Here’s the trade areas again for you folks with really good eyes. The retail development potential is based on trade area, households, plus future population growth, plus potential competitive developments equals future redevelopment, retail development potential. So your increased retail and service potential results mainly from those two areas. The trade area of households is increased from 66,865 in 2006 to 127,227 in 2030. And your trade area population which increases from 172 in 2006 to 340 in 2030. So what we did is we took 2006 numbers that you gave to the past and then we figured it out in square feet and acres, so we have you increasing from 1,066,000 in 2006 to 1,778,000 in 2030 and that translates into a 71 acre increase to 163 acres by 2030. Breaking that down, Powers Boulevard and new Trunk Highway 212. The retail development potential there. We don’t have an increase because it’s new but we just translate what it’s going to be in 2030 and then we’ve got an increase in acres of 149. That is based on 10,000 square feet per acre, and I have that down below in the small print. That was the basis throughout the whole study. The new Trunk Highway 212 and Trunk Highway 101 redevelopment, excuse me, retail development potential. Looking at an increase of 35 acres through the year 2030 of 321,991 square feet for those selected categories. Currently have 1,793,000. You need an additional 712. This is basically the summary and then it’s broke down by retail and then services. Including the contingency again of 25%. The land needed is 71 additional acres for a total of 163 acres by 2030. So I think based on the preliminary draft plan that you submitted to us, I think you’re fine. Kate Aanenson: Yep, we’re over that. Just slightly over that. 200 something. John Sullivan: Kate, maybe at this point, you and I had talked a little bit about what you were doing with the downtown area and some of those things. Kate Aanenson: Sure. We’re going to talk about this a little bit later tonight but as you recall we, one of the things that we looked at with the downtown core is that we’re maybe increasing that central business district which would allow further intensification of what we have downtown. Not only for more housing but also for the retail. And we also looked at providing an opportunity again to enhance downtown for that big box there. That’s one of the things that 5 City Council Meeting - April 14, 2008 we’re studying. Not only the potential for the regional mall, but just again to increase the presence and availability of that core downtown trade area. For exactly the points that you made John is like where are we positioning ourselves in that market and increasing our specs in this downtown core to be viable into the future as some of those other cities mature from Waconia, who’s dropping off some of that trade area in Chaska as they grow. John Sullivan: I think I’m, just for time I’m just going to move along to the business park because I think we’ve covered the retail fairly well. Same methodology basically for the business park and land. Chanhassen again’s been really strong in that regard and the only office showroom space in Carver County throughout the whole county is in Chanhassen. That’s your deal. You’ve got some good industrial developers, locally here and in Carver County and that’s been a strong draw here. The McComb Group feels that the reason is is timing. You were kind of first to the game and closest to Eden Prairie. That trend will probably continue. This is the past from 1986 to 2006 in front of you. Your existing business park uses total over 3.9 million square feet and 432 acres of land. Your largest category is bulk warehouse at 1.6 million square feet of gross land area. Your future business park development potential in the city of Chan as related to the growth in the metropolitan area and the portions likely to be captured by Carver County, which is a large percentage. You guys will capture a large percentage of that. Your market share is estimated at 75% of Carver County’s growth from 2007 to 2010. It does decrease 5% every 5 years to 2026. Part of the reason for that is Chanhassen isn’t necessarily like the city of Carver which could grow infinitely to the west. You are surrounded and a little bit landlocked in the future but to the year 2030 anyways you still look like you’re going to be in the lead for capturing that share. Your office warehouse industrial has increased by 1.2 million square feet since 1986. Chanhassen will absorb 40% of Carver County’s total absorption from 1991 to 2006. You’re expected to capture 62.5% of the southwest growth corridor beginning in 2007 and increasing to 72% in 2026 to 2030. Your market share of the office warehouse industrial growth is estimated at 50% beginning in 2007. You’re looking at an increase of 2.4 million square feet including contingencies. Again all the office showroom space has developed in Chanhassen. Your office showroom space has increased from 68,000 to 239,000 from 1986 to 2006. A lot of that space is multi-tenant space. You’re expected to capture over 80% of future Carver County office showroom space in the future. Your bulk warehouse potential, it’s expected to be somewhat limited in Chanhassen due to the higher land costs here and the higher land usage of bulk warehouse. I won’t spend too much time on that. Kate Aanenson: And also too I think we originally because we had railroad, we had a little bit more interest in some of that but I think we only had 1 or 2 lots adjacent to a railroad tracks. I think there might be some desirability for that further on account, like you say the land prices. John Sullivan: That’s a great point. I will just mention that it’s really hard, we looked at the Twin Cities and Western Railroad, our economic development had because they’ve been interested in developing a railroad industrial somewhere but it’s been very difficult for this very reason. Even in Chaska there’s hardly any areas off the rail to provide that so what the County’s done in the economic development section of the plan is they were actually looking at rural railroad industrial sites and we hired a consultant to work on that that’s familiar with that and 3 of the potential sites that were just presented at the open house just the other night last week, the government center for the first comp plan was, they were all showing significant bulk warehouse 6 City Council Meeting - April 14, 2008 out in the industrial, rural industrial parks. Those are areas for rail that wouldn’t need water and sewer, that kind of stuff. If we get a good lead or something you know brought in that could work in the city, we certainly wouldn’t throw it out there. We’d certainly recommend we go to a city with that capacity. 369 acres up to the year 2030 for business park space demand. Total business park demand, 5.3 million square feet. Again 369 acres. Used 15,000 square feet per acre for the business park categories. I guess that’s a lot of data in a hurry and I know it’s always difficult to look at all these numbers and just get them you know shot at you quickly like that but Chanhassen looks really strong. Like I mentioned on putting these numbers together for the rest of the county and each city and everybody has their own unique situations and challenges but Chanhassen was certainly suited very well for this type of growth. Kate Aanenson: I just want to add one other thing too. Mayor, members of the council, if you recall, and we’ll go back and look at the comp plan when we go back to that in our work session but if you look at the matrix of land uses, to John’s point, one of the areas we did increase was actually more pure office. We do have a lot of office showroom. We still have that zoning in place but as was indicated, it’s very difficult for the economics to work for us for bulk warehouse. We haven’t done a lot of that in recent years so, the only request we get is for some railroad type but again the economics don’t work but we’ve really increased and if you look at that land use chart, we show the increase. One was in retail. The other was in more just pure office, and a lot of that’s on that 212 where we get the high visible, probably more articulated type buildings in that area. So I think we’re in, as you move down towards the old 212 where we also have additional office and get sewer and water down there, we can see what that will probably bubble up. When you get to 2060 as was shown on there, we’ve got some great sites left. Mayor Furlong: Well I thank you Mr. Sullivan. Great information. Thank you for coming for all your work and working with Kate on that. It’s good information for us to have. The information I was picking up watching your presentations, there’s a lot of opportunities here to expand employment here in Chanhassen and throughout Carver County and that’s one of the things obviously from an economic development standpoint that we’re all looking for, and that is for increased employment opportunities in the private sector so, as we look at this it’s nice to see that the trends in the marketplace are supporting that. We’re obviously including those in our comprehensive plan and it’s good that we’re looking at it county wide as well because we know the people that live in Chanhassen may work in another city in the county or others there may come work here so those are things that we’re looking for all the time so we appreciate your efforts. Any other questions or comments? Mr. Litsey? Councilman Litsey: Just the same thing. Thank you very much and it’s nice to hear that good partnership that exists between the city and the county and interesting numbers as we move forward with the comprehensive plan so thanks. John Sullivan: Thank you. Thanks for your nice comments. Thank you for your support and thanks for your staff’s support. We really appreciate it. Thank you. Mayor Furlong: Okay, good. Thanks. Anyone else for visitor presentations this evening? If not then we’ll move on to our first item of new business. 7 City Council Meeting - April 14, 2008 AUDUBON CORPORATE CENTER/IDI DISTRIBUTORS, 8301 AUDUBON ROAD, APPLICANT: EDEN TRACE CORPORATION/IDI DISTRIBUTORS: REQUEST FOR SUBDIVISION APPROVAL OF 7 ACRES INTO TWO LOTS; SITE PLAN APPROVAL FOR A 55,200 SQ. FT. 2 STORY OFFICE/WAREHOUSE BUILDING WITH A FUTURE 16,272 SQ. FT. EXPANSION; AND A WETLAND ALTERATION PERMIT TO ALTER OR FILL WETLANDS ON SITE. Bob Generous: Thank you Mayor, council members. As you stated, this is a three part approval. The first part is a subdivision. This property is located on Audubon Road, just south of the railroad tracks. It’s on the east side of the road. To the south of it is the Chanhassen Lakes Business Park. To the west of it is Chanhassen Business Center. The subdivision is in two lots on a 7 acre parcel. And this is actually since the Planning Commission saw that, saw this, the applicant has revised the plat slightly to provide additional land to the north property to enhance the wetland protection potential for that property, as well as to make the property owner a little more comfortable about the development potential for that lot. These lots have, the north lot has increased approximately half an acre in size by this lot line change, and the south lot has gotten approximately a half acre smaller. Mayor Furlong: So the line moved south? Bob Generous: It moved south about 53 feet. Mayor Furlong: Okay. So both of the lots will meet the, they exceed the minimum requirements for IOP district regulations so they comply with all other standards that we have. The only issue as part of the subdivision is that there…wetlands on the site. The wetland 1 is right at the entrance to the property. And because of the filaments on there, it’s impossible to avoid these wetlands so they’re completing fill this and mitigating that one. As part of the development of the northern property, they’re looking at potential wetland impacts. However at this time they don’t have a final development plan so we’re not sure that their proposed impacts are, the minimum that are required to actually develop the property. As part of the subdivision we are recommending that this northerly lot be platted as an outlet at this time to allow the developer to come in with a final development plan and a final grading plan, and at that time you can evaluate whether or not it meets the requirements of the Wetland Conservation Act for avoidance and then minimizing impacts and then finally the mitigation requirement. On the south side there’s one other wetland that is avoided through the development of the property so there’s no impacts on that. Staff is recommending approval of the subdivision to create one lot at this time and one outlot for the northern property. They would have a joint access from Audubon Road for both properties so there’d be a cross access agreement. Additionally all the truck traffic would be limited to an access that was preserved through, to the development to the south and so this is where the semi trailers coming into the site will be limited to that, and that’s primarily because of the sight distance issues coming over the bridge on Audubon onto the site. Mayor Furlong: Bob, excuse me. Before you, can you show us where the, you said there’s a cross access across the northern lot. 8 City Council Meeting - April 14, 2008 Bob Generous: It will come in here and then they’ll be able to share this for truck traffic if it’s necessary to this property. Mayor Furlong: Okay. Bob Generous: This northerly parcel will basically they’ll split that roadway or that driveway area and then this will be an access agreement between the two properties. Mayor Furlong: Okay. So the one off Audubon there will serve both. Bob Generous: Serve both lots, correct. Mayor Furlong: Both lots, and then the other cross access is to the south for the truck traffic. Bob Generous: Right, for truck access to the site. Mayor Furlong: Okay. And would that also serve as truck access for the northerly lot too? Bob Generous: Yes, semi trailers. Mayor Furlong: Semi trailers, okay. Bob Generous: Then our conditions of approval is that they revise this final plat document to show the, Lot 1 as shown here becomes an Outlot A. And then Lot 2 becomes Lot 1. And then as part of the grading this southern grading plan shows they’re providing a storm water ponding. They’re actually expanding the ponding to the east to handle this. There’s something unique about this property. It’s actually in two watershed districts. The northern property goes to Bluff Creek and this other one goes to Lake Susan so we have to make sure that we continue to direct the water in the appropriate location as part of any development proposal. And that’s, when the applicant originally when he came in under the grading plan they showed impacts to this northerly wetland that came all the way into here and impacted that. We advised them that they need to revise this. They haven’t done completely what we directed, but they have improved the impacts and reduced the amount. One of the things that we’re recommending is that they use the finished floor elevation on this building down to 952. Apparently they showed this at 954 so they can drop that can that reduces the grades of the grading that will have to take place on this site. So with that staff however is recommending approval of the plat as stated with conditions in the staff report. And those begin on page 16. The second part is the site plan. And this is on the southerly lot, which would be Lot 1. It’s ultimately it will be approximately a 71,000 square foot office warehouse building. The first phase is 55,200 square feet. They have just 45,200 square feet on the footprint and then another 10,000 square feet on the second floor. The office space is limited to the west side of the building. The entire first floor area would be warehouse except for the entry into the office. One story building. I don’t know if this shows up on this. It’s a cement finished building. There’s an added concrete and I have the material samples here. And faux stone finish and the columns and at the lower level like a light stone around the building. Again the second floor on the west elevation is the office space and so that’s where all the articulation and windows are located. However they are, most of them including window 9 City Council Meeting - April 14, 2008 space on the lower level. We believe this is an attractive building and it complies with all the requirements of the Chanhassen City Code for site plan review. We are recommending approval of the site plan for this development based on the conditions of the staff report. And finally for the wetland alteration permit. Again we’re only recommending approval of the impacts to the wetland 1. The one that’s right at the entrance to the site. When they’re ready to come in the final plat, the northerly lot, the outlot and have a site plan review, then we’ll review that wetland impact wetland alteration permit at that time and give it approval. With that I’d be happy to answer any questions. Thank you. Mayor Furlong: Thank you. Any questions for Mr. Generous? Um, go ahead. Councilman Litsey: Well I was just going to say, I guess I’m still a little unclear. We talked about the impacts of the wetlands and that they’ve met some of the things that were asked of them. Where’s that at? I mean is it, how much more needs to be done with that? Bob Generous: Yes. On the first building they’ve met all our discussions on that. On the second building they just have a concept right now so we don’t really know if they need all those impacts. They show, the revised landscaping, or grading plan that they brought in is their second iteration and we’ve seen that they can have reduced the potential impacts to that site but we don’t really know what the final use of that property is. We can’t do the evaluations to determine if it complies with the Wetland Conservation Act and city ordinance on that. We think, they’re moving in the right direction. We think there’s possibly some additional things that would help. One, like I said, reducing the finished floor elevation by 2 feet reduces the, how far out they have to grade the site and so that will, may help it some more. We don’t know yet. We don’t have that information and so when we do we can make that evaluation. Councilman Litsey: But you’re comfortable with the safeguards that are in here to help control that process so that we’ll make sure that happens. Bob Generous: Yes. Councilman Litsey: Okay. Kate Aanenson: So the end is just a future decision. We want to, until we actually have a real building. Councilman Litsey: Right. Okay, that helps. Thanks. Mayor Furlong: And it’s clear on here that that is a future decision. That that’s. Bob Generous: Yes. And both the subdivision and the wetland alteration permit specify that. Mayor Furlong: Can you put the plat back up again? Actually we can start with that picture because I had a question on that too for the site plan. Bob Generous: We’ll start with this one? 10 City Council Meeting - April 14, 2008 Mayor Furlong: Start with that one right there, sure. The green hash area to the north of the purple box, it says future addition. Bob Generous: Yes. Mayor Furlong: Now is that, did you look at this as if that addition was being. Bob Generous: That’s correct. As far as our evaluation for site coverage and parking, that would be included in that. Mayor Furlong: Okay. Alright. Bob Generous: Right now we’re saying you can enhance the environment there. Plant some additional trees so that employees have a place to sit outside and then when you need to expand, you can go ahead and cut those trees down and there’d be no penalty against it. Mayor Furlong: Okay. Okay. If you have the one with the two lots that shows the wetlands on it. I think that might be getting back to Councilman Litsey’s point… The one that they’re impacting, as we look at this, is the lower left. And that’s being filled in and mitigated for other means. Bob Generous: Right. They’re buying wetland credits. Mayor Furlong: Okay. And then the one that Mr. Litsey was talking about, Councilman Litsey is that one up there, that you’re pointing to now? Bob Generous: Correct. Mayor Furlong: That one up there so everybody knows exactly which one I’m looking at when I say that one right there. That’s going to look real good on the minutes too. The wetland to the far right there over by Lot 1. Are they impacting the lower one there, yes? You’re pointing to it now. I don’t know if that’s 2 or 3 or what number that is. Bob Generous: This is Wetland 3 and they are not impacting. They’re combined with the buffer yard requirements and all setback requirements. Mayor Furlong: Okay. Okay, good. Thank you. Did you get? Councilman Litsey: Yep. That helps, thanks. Mayor Furlong: Other questions. Councilwoman Tjornhom. Councilwoman Tjornhom: There seems to be this discrepancy when it comes to the landscaping and trees in the parking lot. Required is 24 overstory and proposed is 4. That’s a huge 11 City Council Meeting - April 14, 2008 difference. What formula did we use to decide that we needed 24? That’s in our landscaping. And also to Bob, islands versus 8. There’s a chart. Bob Generous: Yes, I see that. I didn’t realize there was that big a discrepancy. I do have the landscaping plan. Councilwoman Tjornhom: Is it a typo? Bob Generous: I think it’s because they’re not showing the landscaping… There’s ample opportunities to provide those to the site. Councilwoman Tjornhom: Okay. Bob Generous: On the back and adjacent to the truck access area up in the northwest corner of the site. Councilwoman Tjornhom: And what is the methodology for deciding 12 islands versus 8 islands? Bob Generous: The ordinance requires a landscape island for every 6,000 square feet of vehicular use area so when you calculate all the drive area, it’s an equation and then they come up with those numbers. Mayor Furlong: So I guess to follow up on that question is, right now it’s one of the conditions that they meet the requirements. Bob Generous: That they comply with the city ordinance, correct. Mayor Furlong: Okay. Other questions at this time for staff? The applicant, any comments? Thoughts? Make any comments? Mark Undestad: Just one quick one mayor and council members. Mark Undestad with Eden Trace. Just what’s kind of going on recently on that north lot. The current owner of that, we are going to put together a grading plan, a building design plan to get that thing rolling. Up until just a few days ago the thought was to plat it out and then… Just to get all this stuff worked out right now. And hopefully get some of the dirt work and stuff cleaned up now before we put that building in and we’re not doing damage to the parking lot and roads. Mayor Furlong: So are you going to be grading much up into that outlot now into the northerly lot or? Mark Undestad: No, not right now. What we’re going to do is we’re going to put a plan together right now to show you know what can go on there. Future building and… Mayor Furlong: Okay. 12 City Council Meeting - April 14, 2008 Mark Undestad: Once we get that all in here and approved, then we can get the site graded. The dirt work ready now but the building may not go in for a year or two. Mayor Furlong: On the northerly lot as well? Okay. Mark Undestad: But again that would be a separate grading. Separate… Mayor Furlong: Oh, that would come back through? Kate Aanenson: Our ordinance requires that they’d have to have grading approval in order to put, you know if they wanted to balance the site and make it work so they didn’t have to come back and do that later, which is often prudent but because it involves the wetland permitting, we’d have to have more detail on that so that’s something that we would work through. Mayor Furlong: That would be a second proposal, application coming through so. Kate Aanenson: Yes, exactly. Mayor Furlong: Okay, okay. Alright. Good, any questions for Mr. Undestad, the applicant? Okay. No? Very good. Thank you. Any follow up questions at all? Other than that, comments. Thoughts. Mr. Litsey. Councilman Litsey: I think it’s been answered and I’m comfortable with what staff recommended. Mayor Furlong: Okay, thank you. Councilwoman Ernst. Councilwoman Ernst: No. I’m fine with the proposal. Councilwoman Tjornhom: No, I think it will be a good project and a nice looking building and so it will be another good building in Chanhassen. Councilman McDonald: It ends up being a good fit for the neighborhood that it’s in and everything. I think it will add something so I’m fine. Mayor Furlong: Okay. Very good. I agree with council because I think a lot of work has been done and it’s ready to go. I think that it is a good looking building and it’s going to add to the, that corridor there along Audubon Road and the businesses along there so I think that’s good. Any other comments? If not, the motions. We have 3 motions. They begin on page 151 of our electronic packet or page 16 of the staff report. Todd Gerhardt: Mayor, I just wanted to add a comment. John Sullivan I think kind of gave a great preamble to this development. This has kind of been our signature here for the past 6 years and watching a lot of office industrial come into the community and you’re going to probably see some more of this in the coming year so I think Mark has done an excellent job with some of his developments. Working with Steiner on their’s. It is very tastefully done and it creates jobs. It 13 City Council Meeting - April 14, 2008 feeds our retail community and Dave has been a long time resident and community business person and you know it’s nice to see him maximize the use of his property this way so, I think he really cares on how this development is done so you have 2 good people working on this one. Mayor Furlong: Sounds great. Thank you for those comments. Anybody who’d like to start with a motion? Councilwoman Tjornhom: I’d love to start with a motion. The Planning Commission, let’s see. The Chanhassen City Council, I’d like to make a motion that the Chanhassen City Council approve the subdivision, preliminary and final plat creating one lot and one outlot and right-of- way for Audubon Road, plans prepared by McCombs Frank Roos Associates, Inc, dated 2/15/08, revised 4/04/08, subject to the following conditions 1 through 39. Mayor Furlong: Okay. Councilman McDonald: I second. Mayor Furlong: That’s fine. Any reason, does anybody object to us taking all 3 at the same time? Just to go faster. Why don’t we go ahead and go with B. Councilwoman Tjornhom: Let me get that. I’d also like to make a motion that the City Council approve the Site Plan for IDI Distributors for a 71,500 square-foot, two-story, office-warehouse building to be built in two phases, plans prepared by Houwman Architects, dated 01-24-08, revised 03-05-08 and 04-04-08, subject to the following conditions 1 through 26. And then I’d like to make the motion the City Council approves the Wetland Alteration Permit for the grading and filling of wetlands on the site, plans prepared by, dated received February 29, 2008, revised 04/04/08,subject to the following conditions 1 through 9. Mayor Furlong: Very good. Mr. McDonald, second? Councilman McDonald: I second all three. Mayor Furlong: Thank you. Any discussion? No? Resolution #2008-26: Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council approves the subdivision (preliminary and final plat) creating one lot and one outlot and right-of-way for Audubon Road, plans prepared by McCombs Frank Roos Associates, Inc, dated 02/15/08, revised 04/04/08, subject to the following conditions: , 1.Lot 1as shown in the preliminary plat, shall be designated as Outlot A until the ultimate development of the lot is determined and a revised grading plan submitted that shows the wetland impacts. 2.The applicant shall use BWSR U8 in all graded areas along the eastern property line. 14 City Council Meeting - April 14, 2008 3.Existing City boulevard trees will be protected with fencing during all phases of construction. The applicant will be responsible for replacing any trees that die as a result of construction activity. 4.The north lot will be required to provide buffer yard and parking lot landscaping as required by ordinance at the time of site plan approval. 5.All trees on the north lot within the wetland buffer and setback shall be preserved until a final grading plan is approved for the lot. The developer shall work with staff as part of the development of the site to preserve these trees through revised grading and the use of retaining walls. 6.A wetland buffer 20 feet in width and a 30-foot setback from the wetland buffer must be maintained around all wetlands on the property. Secondary structures are allowed to encroach up to 50% of the setback. It appears that the retaining wall has exceeded the allowed encroachment and needs to be moved out of this 15-foot setback. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant must install wetland buffer edge signs, under the direction of City staff, before construction begins and must pay the City $20 per sign. 7.The retaining wall needs to be moved so that it is at least 15 feet from the edge of the buffer or 35 feet from the wetland edge. 8.A NPDES Phase II Construction Site Storm Water Permit will be required from the Minnesota Pollution Control Agency (MPCA) for this site. 9.The proposed storm water pond shall be constructed prior to disturbing upgradient areas and used as a temporary sediment basin during mass grading. Diversion berms/ditches may be needed to divert water to the pond and a temporary pond outlet shall be provided. The outlet could be a temporary perforated standpipe and rock cone. The plans shall be revised to include a detail for the temporary pond outlet. 10.A detailed construction plan needs to be created for the pond construction which shows how water quality of the existing pond and adjacent water body will be protected. At a minimum, this must show how the pond will be dewatered and what best management practices will be employed. 11.All silt fence that is not laid parallel to the contours shall have J Hooks installed every 50-75 feet. 12.A stable emergency overflow (EOF) for the stormwater pond shall be provided. The EOF could consist of riprap and geotextile fabric or a turf reinforcement mat (a permanent erosion control blanket). A typical detail shall be included in the plan. The overland route from the EOF to the existing wetland shall be shown on the plans and shall be encumbered by a drainage and utility easement. 15 City Council Meeting - April 14, 2008 13.Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 14.Inlet protection may be needed prior to installation of the castings for the curbside catch basins. In that case, all storm sewer inlets shall be protected by at least fabric draped over the manhole with a steel plate holding the fabric in place. 15.At this time, the estimated total SWMP fee, due payable to the City at the time of final plat recording, is $59,365.80. 16.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for dewatering)) and comply with their conditions of approval. 17.Full park fees in lieu of parkland dedication and/or trail construction shall be collected as a condition of approval for this subdivision. The park fees shall be collected in full at the rate in force upon final plat submission and approval. 18.Approval of the subdivision in no way should convey to the applicant, the land owner or any subsequent owners and occupants approval of the wetland impacts indicated within Wetland 2 as shown on the conceptual grading plan or any other wetland impacts resulting from the development of this parcel. Any grading which, as a result of the development of Lot 1, occurs on Lot 2 must provide sediment and erosion control best management practices to protect the wetland and the buffer area. 19.No burning shall be issued for trees to be removed. Trees and shrubs must be removed from site or chipped. 20.Remove all existing structures prior to the commencement of grading. 21.This site must be mass graded to minimize future truck traffic upon completion of the southern parcel. A 20-foot buffer is required around the wetland on the northern parcel to prevent grading from taking place. Please revise the grading plan and show silt fence in this location so the contractor can determine the grading limits. Also, the building pad 16 City Council Meeting - April 14, 2008 elevation of the northern parcel shall be lowered to an elevation of 952 to minimize the impacts to the wetland. 22.The grading plan needs to be revised. The proposed contours on the northern property need to be revised showing the wetland buffer of 20 feet. Show the existing conditions within 100 feet of the property line. 23.Normal water level of the existing wetlands should be shown on the plan. Also, include the normal water level and high water level of the revised pond. Show emergency overflows on the plan. Keep a minimum of 2 percent slope in the grass areas, 1 percent in the pavement areas, and .5 percent along the curb lines. 24.Development of the northern parcel will require a stormwater pond to treat the water prior to discharge into the wetland. This pond should discharge to the wetland northeast of the site. 25.Revise the drainage calculations. The existing drainage map should include three areas: One area discharges to the northern wetland, one to the eastern wetland and one to the existing pond. Revise the calculations to show the pre- and post-development peak discharge into the northern and eastern wetland. Post-development peak discharges must remain less than pre-development peak discharges for the 2-, 10-, and 100-year storm events. Drainage calculations must be signed by a Professional Engineer registered in the State of Minnesota. 26.Rational method calculations, including drainage map, must be provided for the sizing of the storm sewer. 27.If importing or exporting material for development of the site is necessary, the applicant will be required to supply the City with detailed haul routes. 28.Building permits are required for all retaining walls four feet tall or higher and must be designed by a Structural Engineer registered in the State of Minnesota. Additional top and bottom elevations should be added to the retaining wall. 29.All of the utilities within the boundary should be privately owned and maintained. These utilities must be covered by a cross-access agreement. The proposed watermain th connection into Chanhassen Lakes Business Park 7 Addition must wet tap the existing watermain. 30.Utility plans shall show both plan view and profiles of all utilities (sanitary sewer, water, and storm sewer lines). 31.Determine actual elevations of existing utilities. A minimum vertical separation of 18 inches is required at all storm, sanitary, and watermain crossings. Provide details of each crossing to ensure minimum separation. 17 City Council Meeting - April 14, 2008 32.Each new lot is subject to the sanitary sewer and water hookup charges. Lot 1, Block 1 will get credit for 8 trunk sanitary sewer charges. Lot 2 will get credit for 15 trunk sanitary sewer charges. No trunk water charges have been paid. The 2008 trunk hookup charge is $1,769 for sanitary sewer and $4,799 for watermain. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the time of building permit issuance. All of these charges are based on the number of SAC units assigned by the Met Council and are due at the time of building permit issuance. 33.All of the utility improvements are required to be constructed in accordance with the City's latest edition of Standard Specifications and Detail Plates. The applicant is also required to provide the City with the necessary financial security in the form of a letter of credit or cash escrow in the amount of $13,200.00 to guarantee the installation of the pond, erosion control, and seeding. The applicant must also notify the City after installation of the erosion control and 48 hours prior to the commencement of grading. Permits from the appropriate regulatory agencies will be required, including the MPCA and the Dept. of Health. 34.Easements are required to provide access to Lot 1, Block 1. A private drive easement will be required to provide access to Lot 1, Block 1 off of Audubon Road. An additional private easement will be required to provide truck access through Chanhassen Lakes th Business Park 7 Addition and up to Lot 1, Block 1. The easements for the gas line and power line must be shown on the plat. No work will be allowed in this area without the approval of the owner of the easement. A drainage and utility easement will be required over the proposed pond for Lot 2, Block 1. Also, a temporary drainage and utility easement should be placed on the entire Lot 1, Block 1 until the time of final plat of this parcel. Provide location and easement for pond access. 35.Shift proposed drive off of Audubon Road so that the center of the driveway is located 70 feet north of the Kingdom Hall drive. Due to limited site distance, this driveway location will be limited to passenger vehicles only. Truck-trailer access must be provided to Lot th 1, Block 1 through Chanhassen Lakes Business Park 7 Addition. 36.The boundary survey and preliminary plat need to be revised. Add existing conditions and property lines within 100 feet of the boundary. Also, the legal description does not match the bearings on the preliminary plat. 37.Upon completion of the public street, the applicant shall submit a set of “as-built” plans signed by a professional engineer. 38.Collector and Arterial Roadway Traffic Impact Zone fees will be collected with the final plat. The fee will be based on the commercial rate of $3,600 per developable acre. 39.All outstanding assessments must be paid prior to final plat.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. 18 City Council Meeting - April 14, 2008 Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council approves the Site Plan for IDI Distributors for a 71,500 square-foot, two-story, office- warehouse building to be built in two phases, plans prepared by Houwman Architects, dated 01-24-08, revised 03-05-08 and 04-04-08, subject to the following conditions: 1.The applicant shall enter into a site plan agreement with the City and provide the necessary security to guarantee erosion control, site restoration and landscaping. 2.The development shows metal halide lighting which must be revised to high-pressure sodium vapor. All light fixtures shall be shielded. 3.The developer shall provide a sidewalk connection from the site to the trail on Audubon Road. Pedestrian ramps shall be provided at all curb cuts. 4.The future building expansion shall continue the same architectural detailing of the first phase of the building. 5.The applicant shall meet minimum requirements in all bufferyard areas. 6.The applicant shall plant three boulevard trees along Audubon Road in the empty spaces created by entry drive rearrangements. 7.The applicant shall meet minimum requirements for parking lot trees. 8.The future expansion area will be seeded with a fescue mix and planted with bare root aspens, or other trees as approved by the City, at a spacing of 15 feet. These trees may be removed with no penalty when the expansion is needed. 9.The applicant shall use BWSR U8 in all graded areas along the eastern property line. 10.Existing City boulevard trees will be protected with fencing during all phases of construction. The applicant will be responsible for replacing any trees that die as a result of construction activity. 11.A wetland buffer 20 feet in width and a 30-foot setback from the wetland buffer must be maintained around all wetlands on the property. Secondary structures are allowed to encroach up to 50% of the setback. It appears that the retaining wall has exceeded the allowed encroachment and needs to be moved out of this 15-foot setback. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant must install wetland buffer edge signs, under the direction of City staff, before construction begins and must pay the City $20 per sign. 12.The retaining wall needs to be moved so that it is at least 15 feet from the edge of the buffer or 35 feet from the wetland edge. 19 City Council Meeting - April 14, 2008 13.A NPDES Phase II Construction Site Storm Water Permit will be required from the Minnesota Pollution Control Agency (MPCA) for this site. 14.The proposed storm water pond shall be constructed prior to disturbing upgradient areas and used as a temporary sediment basin during mass grading. Diversion berms/ditches may be needed to divert water to the pond and a temporary pond outlet shall be provided. The outlet could be a temporary perforated standpipe and rock cone. The plans shall be revised to include a detail for the temporary pond outlet. 15.A detailed construction plan needs to be created for the pond construction which shows how water quality of the existing pond and adjacent water body will be protected. At a minimum, this must show how the pond will be dewatered and what best management practices will be employed. 16.All silt fence that is not laid parallel to the contours shall have J Hooks installed every 50-75 feet. 17.A stable emergency overflow (EOF) for the stormwater pond shall be provided. The EOF could consist of riprap and geotextile fabric or a turf reinforcement mat (a permanent erosion control blanket). A typical detail shall be included in the plan. The overland route from the EOF to the existing wetland shall be shown on the plans and shall be encumbered by a drainage and utility easement. 18.Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 19.Inlet protection may be needed prior to installation of the castings for the curbside catch basins. In that case, all storm sewer inlets shall be protected by at least fabric draped over the manhole with a steel plate holding the fabric in place. 20.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for dewatering)) and comply with their conditions of approval. 20 City Council Meeting - April 14, 2008 21.A 3-foot clear space shall be maintained around the circumference of fire hydrants except Section 508.5.5 MSFC. as otherwise required or approved 22.Post fences, vehicles, growth, trash, storage, and other materials shall not be placed or kept near fire hydrants, Fire Department inlet connections or fire protection control valves in a manner that would prevent such equipment or fire hydrants from being immediately discernable. The Fire Department shall not be deterred or hindered from Section 508.5.4 gaining immediate access to fire protection equipment or fire hydrants. MSFC. 23.No burning shall be issued for trees to be removed. Trees and shrubs must be removed from site or chipped. 24.Fire apparatus access roads and water supply for fire protection is required to be installed. Such protection shall be installed and made serviceable prior to and during the time of construction except when approved alternate methods of protection are provided. 25.Yellow curbing and no parking fire lane signs will be required. The developer shall contact the Chanhassen Fire Marshall for exact location of yellow curbing and locations of signs to be installed. 26.Dumpsters, if placed outside, shall be properly screened.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council approves the Wetland Alteration Permit for the grading and filling of wetlands on the site, plans prepared by , dated received February 29, 2008, revised 04/04/08, subject to the following conditions: 1.The applicant shall produce an Application for Withdrawal of Wetland Credits and a purchase agreement for the application to be considered complete. Upon receipt of this information, a notice of application will be sent to the required recipient list and comments must be accepted for at least 14 days. At the end of the comment period, a decision on the proposed impacts and mitigation can be finalized. It appears that sequencing flexibility would be applicable to this wetland. 2.A wetland buffer 20 feet in width and a 30-foot setback from the wetland buffer must be maintained around all wetlands on the property. Secondary structures are allowed to encroach up to 50% of the setback. It appears that the retaining wall has exceeded the allowed encroachment and needs to be moved out of this 15-foot setback. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant must install wetland buffer edge signs, under the direction of City staff, before construction begins and must pay the City $20 per sign. 21 City Council Meeting - April 14, 2008 3.The retaining wall needs to be moved so that it is at least 15 feet from the edge of the buffer or 35 feet from the wetland edge. 4.That portion of the wetland buffer adjacent to the proposed earthwork shall be planted in a suitable native seed mix. 5.As the area at the toe of the retaining wall is unlikely to be mowed, a suitable BWSR seed mix shall be used below the retaining wall within the area to be graded. 6.Approval of the subdivision in no way should convey to the applicant, the land owner or any subsequent owners and occupants approval of the wetland impacts indicated within Wetland 2 as shown on the conceptual grading plan or any other wetland impacts resulting from the development of this parcel. Any grading, which as a result of the development of Lot 2 occurs on Lot 1 (Outlot A), must provide sediment and erosion control best management practices to protect the wetland and the buffer area. 7.In order for any impacts to occur on the northern parcel, Lot 1 (Outlot A), a detailed site plan and wetland application would need to be submitted. With this submittal, a thorough discussion of sequencing considerations for wetland avoidance and/or impact minimization is required. 8.The applicant needs to show that the wetland was avoided or provide documentation indicating why wetland avoidance is not possible. If wetland avoidance was shown to the satisfaction of the Local Government Unit to not be possible, the applicant would need to show that the impacts were minimized to the greatest extent practicable. 9.No impacts are indicated for Wetland 3 and a no net loss decision will be rendered for this area.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPOINTMENTS TO COMMISSIONS. Mayor Furlong: Over the last few meetings, during the meetings in March we interviewed a number of candidates for our various commissions. We made appointments to the Planning Commission earlier at our March meeting, and I cannot get to, is there a paper copy? Thank you. We also had interviews, interviewed residents that were interested in serving our park and rec, our environmental and our senior commission as well, and there was a number of good candidates as usual. Interested in serving. After much discussion of the council at the last one decided to move forward with a number of the applicants for appointments. For the Park and Rec Commission there are three-3 year positions and it will be the intention here this evening to appoint Glenn Stolar, Steve Scharfenberg, and Scott Wendt to those 3 positions on the Park and Rec Commission. For the Environmental Commission we had two-3 year positions. We move forward this evening with appointment of J. Richard Relick and Beverly Foster to those two positions on the Environmental Commission. And then there were also two positions on the Senior Commission and we’ll move forward and appoint Carol Buesgens and Fred Prinz to those 22 City Council Meeting - April 14, 2008 two positions as well. We appreciate everybody that applied for the positions. There are only a limited number of positions but appreciated everybody’s interest. There were a lot of people this year that were very interested in serving, and that’s a positive sign. The people are willing to come forward and give of their time and talents to serve the city and we appreciate that. With that, let me start with, is there a motion to, or a second to my motion to appoint those various individuals. Councilwoman Ernst: So moved. Mayor Furlong: Thank you. With that, any discussion on the process or the applicants or any thing else? Councilman Litsey: Just another great round of applicants. It was great to see the interest…choices but had some good people that were planning. Mayor Furlong: Good. Any other thoughts or comments? Councilwoman Tjornhom: I think one comment, just real briefly is that even if they applied and didn’t get appointed, it doesn’t mean they still can’t be active in the community and serve and volunteer because they all had special areas that they could really make an impact in people’s lives with so just because they’re not on our commission doesn’t mean they can’t still move forward and participate in some direction. Mayor Furlong: It’s a very good point. We have a number of civic organizations that are always looking for people that are interested in being involved and being part of the city and looking for other ways to be involved is a great point. Other thoughts or comments? If not, a motion’s been made to appoint the various individuals that I read to the various commissions for the terms. It’s been seconded. Mayor Furlong moved, Councilwoman Ernst seconded to make the following commission appointments: Park and Recreation Commission (3 Year Term): Glenn Stolar, Steve Scharfenberg and Scott Wendt. Environmental Commission (3 Year Term): J. Richard Relick and Beverly Foster. Senior Commission (3 Year Term): Carol Buesgens and Fred Prinz. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Todd Gerhardt: Mayor, I’d just like to make one point. Staff will follow up with all the applicants and let them know the results and let the new ones know when orientation will be. When we contact all the applicants we’ll tell those individuals that weren’t selected that you know, stay with the process. You never know when an opportunity might come up or somebody gets transferred and moves out of the community so, we encourage them to keep applying. I think there’s several current commissioners that applied 2 or 3 times so, you know when you get 23 City Council Meeting - April 14, 2008 an excellent pool like this, you want to have something in inventory and so this is a great pool and we encourage them to keep applying when opportunities come up. Mayor Furlong: Very good. Thank you. COUNCIL PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: Todd Gerhardt: Well last Friday we had our first ChanJam. It was the battle of the bands. We had 8 bands out at the Chan Rec Center. It was a fun time. I think we had 275 people come through the doors and it was a lot of fun listening to the different types of bands. Carmel was the th winner. A Chaska band and they did a fantastic job. They’ll get to play at our 4 of July festival and also will be participating at the State Fair and that was one of the incentives so the band will get to play at one of the grandstands at the State Fair so that’s kind of fun. They get to move on to the next level and so it was a fun time. I think you had a variety of different ages there. Most of them were probably between the age of 14 and 18 and a few proud parents videotaping. Taking pictures and so it was a good time and I think they will also be having another similar ChanJam at one of our Concerts in the Park out here in City Center this coming summer so if you got the opportunity to attend, I would recommend it highly. It was a lot of fun. Talking about Lake Ann here for a minute. You know that we put up 4 new ballfield lights. They’ll be testing those this evening. Baseball and softball leagues start next week so we’ve got a short, little window…that the lights will be working. I think they did test them a little bit but they were going to try it for a little longer period of time tonight so, that’s a great project. Extend our playing time out at Lake Ann. And just a quick update on the park shelter. The contract is for that to be completed, the park shelter building next to the Lake Ann pavilion by mid-May for the park pavilion so, things are moving along out there and working out a little few issues on some cosmetic conditions on some of the concrete work but it’s been a good project. And that’s all I have. Mayor Furlong: Good. Any questions of Mr. Gerhardt? Okay. CORRESPONDENCE DISCUSSION: Councilwoman Ernst: I just have a question. There is a check that was made out to the Environmental Performances, Environmental Performance and I’m not sure what the rest of this means. Additional date for $740. Can you clarify what that is? I just didn’t see a description that explains in my mind what that really was. Todd Gerhardt: You know what I can do Mayor and council is pull that check and if it looks like there’s an issue there, I can hold it until our next council meeting but get you more of a description at our next council meeting on that one. Councilwoman Ernst: Sure. Todd Gerhardt: Or email council and let you know. 24 City Council Meeting - April 14, 2008 Councilman Litsey: Email would be fine. Councilwoman Ernst: Thank you. Todd Gerhardt: Okay. Mayor Furlong: Anything else correspondence packet? If not, before we adjourn, I’d like to extend happy birthday wishes to our assistant city manager. We will not be singing, but happy birthday. Laurie Hokkanen: Thank you. Mayor Furlong: We’ll try to get you out early. Or we are getting you out early. With that if there’s nothing else to come before the council this evening, is there a motion to adjourn? Councilwoman Ernst moved, Councilman Litsey seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:00 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 25