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1f. Award of Bid, Storage Area Network CITY OF CHANHASSEN 7700 Markel Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.2271100 Fax: 952.2271110 Building Inspections Phone: 952.2271180 Fax: 952.2271190 Engineering Phone: 952.2271160 Fax: 952.2271170 Finance Phone: 952.2271140 Fax: 952.2271110 Park & Recreallon Phone: 952.2271120 Fax: 952.2271110 Recreation Center 2310 Coulter Boulevard Phone: 952.2271400 Fax: 952.2271404 Planning & Natural Resources Phone: 952.2271130 Fax: 952.2271110 Public Works 1591 Park Road Phone: 952.2271300 Fax: 952.2271310 SenIor Cenler Phone: 952.2271125 Fax: 952.2271110 Web Site WW'II.ci.chanhassen.mn.us MEMORANDUM TO Todd Gerhardt, City Manager 14 C. \Documents and Settingslrickr\Local Settings\Temporary Internet FilesIContent.Outlook\FJPAJQG7\SAN Bid The City of Chanhassen . A growint{~g~~i:~iih clean lakes, quality schools, a charming downtown. thriving businesses. winding trails. and beautiful parks. A glEat place to live. work, and play. FROM. Richard Rice, Information Systems Coordinator DATE Mayl,2008 SUBJ: Award of Bid, Storage Area Network Hardware BACKGROUND Staff has found It increasmgly difficult to keep up WIth the network storage requirements of city users usmg dedicated storage deVICes Within our network computer servers. The Implementation of a storage area network will centralize all computer storage under one platform that will allow for real time adjustments of storage space as each department's needs expand. In addition, this platform will also be utilized to provide hourly snapshot backups of critical CIty data. The MIS staff has contacted 8 major storage area network vendors for product demonstrations, documentation, and government references. Based on this research, Equallogic was chosen for its ability to deliver a high performance solution using lower cost hardware. Quotes for the product were received from Computer Integrated Technologies, a local Equallogic partner, and Dell Computers, who recently purchased the company Staff recommends accepting the quote from Computer Integrated Technologies as It is the lower of the two bids and the vendor is a company that has a long relationship with the city Due to the reduced cost of the initial hardware and software for phase one, staff will be able to implement the second phase, which is a secondary disaster recovery storage site, WIthin the project funding for 2008. The second phase was budgeted for 2009 RECCOMMENDATION Staff recommends the purchase of an Equallogic Model PS5000E Storage Area Network which will be utilized to replace existing storage hardware installed in our network computer servers. This project was originally submitted as a 2007 CIP item, but was moved to 2008 Funds were approved in the 2008 CIP ATTACHMENTS I Bid Documents 2. Capital Improvement Program Description 5/7/2008 Page 1 of 1 C I T Computer Integration Technologies SALES QUOTE Sales Quote 21945 Number. 2375 Ventura Drive, Suite A Woodbury, MN 55125 Christopher L Goettl Email: Chris.Goettl@CIT-net.com 651-450- Phone 651.255.5724 Fax: 0300 Sell To Sales Quote 05/07/08 Date. Page: 1 Ship To City of Chanhassen Richard Rice Attn Finance Dept PO Box 147 Chanhassen, MN 55317 City of Chanhassen Rick Rice 7700 Market Blvd Chanhassen, MN 55317 Ship Via Deliver by CrT Terms Net 10 Customer 10 10802 SalesPerson CLG Item No. Description Unit Quantity Unit Price Total Price PS5000E Production SAN: DELL EOUALLOGIC STORAGE ARRAY 4TB ISCSI Each -(16) 250GB SATA-II drives, Dual Hot Swap Cntrls. Dual Hot Swap 23,200.00 23,200.00 WRCC Power Supplies and Fans. Complete Software Suite -2.6TB Useable w/RAID 50, 1.5TB Useable w/RAJD 10 DELL EOUALLOGIC COMPLETE CARE SUPPORT 1 YEAR Each -NBD Advance Hardware Replacement, Software Maintenance and 3,600.00 3,600.00 Updates. 24-hour Online and Phone Support. Installation Services: Setup and configure SAN. VLAN and Training. 8 116.00 928.00 Migrate one or two servers via ethernet to SAN. Amount Subject to Sales Tax Amount Exempt from Sales Tax 26,800 00 928 00 Subtotal: Invoice Discount: Total Sales Tax: 27,72800 000 1,742.00 Please call with any question you have. Pricing and availability subject to change. T atal. 29,470 00 Copyright @2006 - MRIC, LLC and Snap-on Technologies, Inc. - All Rights Reserved. I 5/7/2008 Page 1 of 2 , DELL QUOTATION QUOTE #: 428508204 Customer #: 7283506 Contract #: N3004 CustomerAgreement #: 432979 Quote Date: 5/6/08 Date. 5/6/08 2:01:28 PM Customer Name: CITY OF CHANHASSEN TOTAL QUOTE AMOUNT $34,419.19 Product Subtotal $32,419.00 Tax: $2,000.19 Shipping & Handling $0.00 Shipping Method. Ground Total Number of System Groups: 1 GROUP' 1 I QUANTITY 1 SYSTEM PRICE $32,419.00 I GROUP TOTAl. $32,419.00 Base Unit: Dell EqualLoglc PS5000E, Cost Efficient, High Capacity, 7.2K SATA Drives (223-6497) Processor' 4TB capacity, 16 X 250GB, 7.2KSATA, Dual Controller (341.6474) Service: Dell EqualLoglc Return to Factory Hardware Limited Warranty Extended Year (982-1751) Service: EqualLoglc Complete Care,Next Business Day Response,PS5000E,Full, 1 Year (987-6280) Service: EqualLogic Advanced Technical Phone Support, 7x24 Access,1 Year (987-6310) Service: EqualLoglc Base Hardware Warranty and Servlce,Parts Only Exchange Replacement,lnitlal Year (990-0527) Service: EqualLoglc Base Hardware Warranty and Servlce,Parts Only Exchange Replacement,Extended Year (990-0548) Service: EqualLogic Advanced Software Warranty and Servlce,7x24 Access,1 Year (990-1359) Installation: PS array Storage Remote Configuration Assistance (990-0708) SALES REP' Anita Campbell PHONE 1615-795-8962 Email Address. anita_campbell@dell.com Phone Ext: 7958962 For your convenience, your sales representative, quote number and customer number have been included to provide you with faster service when you are ready to place your order Orders may be faxed to the attention of your sales representative to 1-866-607-6914. You may also place your order online at www.dell.com/qto This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement, to Dell's Terms of Sale. Prices and tax rates are valid in the U.S. only and are subject to change. **Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order Please indicate vour taxability status on vour PO. If exempt, please fax exemption certificate to Dell Tax Department at 888-863-8778, referencing your customer number. If you have any questions regarding tax please call 800-433-9019 or emait Tax_Department@dell.com. ** Copyright @2006 - MRIC, LLC and Snap-on Technologies, Inc. - All Rights Reserved. sn /2008 Page 2 of 2 All product and pricing information is based on latest information available. Subject to change without notice or obligation. LCD panels in Dell products contain mercury, please dispose properly Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply Shipments to California. For certain products, a State Environmental Fee Of Up to $10 per item may be applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or refer to URL www.dell.com/environmentalfee Copyright @2006 - MRIC, LLC and Snap-on Technologies, Inc. - All Rights Reserved. ClIJ1ital Improvement Program City ofChanhossen, MN Project ## EQ-081 ProJeetN.me Storage Area Network 2008 Ihm 2012 Contut Deputment Major Equipment Type Improvement Useful LIfe S.7 years C.tegory Administration Priority nla Account 1# 1 400-11264703 Account 1# 3 Account #1. Total ProjeetCost 5107,400 Description This project funds the purchase of a storage area network, (SAN) which will gradually replace all internal disk drives in existing netWork servers. The storage area network is a central storage device made up of individual storage modules, and managed from a single console. The SAN allows disk storage to be modified as storage needs change, without any downtime for city users. .TustlJicDtlDn The need for digital storage space for city documentation and applications is growing at a rate of SOGS to 100GS per year Existing storage space is becoming difficult to manage on individual network servers. Internal storage utilization is inefficient, and requires system downtime to reconfigure. SAN storage allows for real time reconfiguation as well as the ability to make real time copies for redundancy and for daytime backup processes. The initial San installation would reside in the server room at city hall. Additional storage units would be added in later years at other city buildings to facilitate disaster recovery A 1.8 Terabyte redundant SAN is proposed to be implemented in year one, with a second single unit added in years 2 and 3. As each unit is added, the overall performance of the SAN as a whole is greatly increased. Expenditures EqUipment 2008 45,000 Totlll 45,000 2009 20,800 20,800 2010 20,800 20,800 2011 2012 20,800 20,800 Total 107,400 107,400 Funding Sources Capllal Replacement Fund Totlll 2008 45,000 45,000 2009 20.soo 20,800 2010 20,800 20,800 2011 2012 20,800 20,800 Total 107,400 107,400 Operallolflll Impact/Other Software support is included for the first year Software support for the following years would be funded out of 116-4300. The hardware proposed is covered under a three year, next day warranty Hardware repairs would be done by MIS staffusing a spare kit and replenished by the warranty Spare parts required after the warranty expiration would be funded out of 116-4530.