1c-2. Lyman Boulevard Improvement Project 06-03: Approve Bid
CITY. OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
1-0-;).
MEMORANDUM
TO:
Todd Gerhardt, City Manager 0~
Paul Oehme, Dir. ofpublic Works/City Engineer ~
May 27, 2008
FROM:
DATE:
SUBJ:
Lyman Boulevard Improvement Project 06-03: Approve Bid
PROPOSED MOTION
"The City Council approves the bid for the Lyman Boulevard Improvements,
Phase 1, contingent on Carver County awarding the contract."
City Council approval requires a simple majority
present.
the City Council
BACKGROUND
At the November 13, 2007 Council work session,
Boulevard roadway agreement with Council
Lyman Boulevard for Phase 1.
to
On December 10, 2007, Council approved the
Lyman Boulevard improvements.
On January 28,2008, the Council approved a
Boulevard for the Phase 1 area.
At the February 25,2008 Council work
Boulevard Plans with Council.
At the April 28, 2008 Council work session,
Lyman Boulevard Plans with Council.
proposed
On May 12,2008 Council approved plans and specifications.
On May 20, 2008, staff held an open house meeting at the Chanhassen
Recreational Center.
The City of Chanhassen · A growing community with ciean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Todd Gerhardt
May 27, 2008
Lyman Boulevard Improvement Project
Page 2
DISCUSSION
Bids for this project were opened on May 19, 2008 at 2:00 p.m. at the Carver
County Public Works Building. Three contractors submitted bids for the project
and they were checked for errors.
The following are the bids that were received:
Contractor Bid
S.M. Hentges & Sons $7,412,207.34
Wm. Mueller & Sons $7,756,547.65
Minger Construction $8,382,859.55
The Engineer's Estimate at the time of bid was $7,876,460.25.
FUNDING
The roadway project will require right-of-way to be acquired to accommodate the
wider street width. Carver County is completing a right-of-way plat for the
project. The roadway agreement for the project stipulates Chanhassen and
Chaska will acquire the property. Funding for the right-of-way is to be paid for as
stipulated in the roadway agreement. The City of Chanhassen will be responsible
for 45% of the right-of-way costs, Carver County 45% and the City of Chaska
10%. The estimated cost for right-of-way is $900,000. Staff has obtained
appraisals for the properties in Chanhassen. These costs could go up if property
owners wish to go through condemnation proceedings. At this time, the only
properties that should need to be acquired are the properties at the intersection of
Lyman Boulevard and Audubon Road South (CSAH 15) and the property directly
south of the intersection of Lyman Boulevard and Galpin Boulevard (CSAH 19).
The property owners have been made aware of the project and offer letters were
sent out on February 15, 2008. In the event that a reasonable offer cannot be
negotiated, a condemnation proceeding may be necessary for the project. Staff
would like to avoid this option if at all possible. Condemnation proceedings take
approximately four months to complete. To keep the project on schedule, a quick
take is planned for June 12.
Funding for the project is proposed to come from several sources. The City of
Chanhassen will be responsible for 45% of the project costs, Carver County 45%
and the City of Chaska 10% for the section midway between CSAH 19 and
TC&W railroad to midway between Audubon Road South and Audubon Road
North. The City of Chanhassen will be responsible for 40.29% of the project cost,
Carver County 40.29%, and City of Chaska 19.41 % for the segment west of the
main project area. Chaska School District 112 will be contributing $1,000,000 to
the construction project and will be dedicating land. The land value dedicated is
not included in the costs. MnDOT has allowed Chanhassen's Municipal State
Aid (MSA) funds to be advanced three years for use on an off-system corridor.
G:\ENGIPUBLICI_2006 Projectsl06-03 Lyman Imp CPawers ta TH 41)1052708 bkgd app bid.dac
Todd Gerhardt
May 27, 2008
Lyman Boulevard Improvement Project
Page 3
The advancement of funds means the City will not have available funds until
2012 for City collector roadway projects or future phases of Lyman Boulevard
Improvements unless more funds become available by the State.
The CIP budgeted funds and the new County project estimate are shown below:
CIPIBased on Bid Plus
Funding Estimate August '07 Indirect
County Costsl
Estimate
Arterial Collector Development Fund $250,000 250,000
Revolving Assessment $400,000 885,000
Fundi Abatement Funds
MSA $1,243,000 1,500,000
Other Agencies(County, Chaska, $5,457,000 5,788,000
School District)
Park Dedication Fund $500,000 647,000
Surface Water Utility Fund $800,000 805,000
Water Utility Fund $250,000 250,000
Sanitary Sewer Utility Fund $50,000 50,000
Total Project Cost $8,950,000 $10,175,000
1. Funding total includes bid plus engineering costs, Right-of-Way acquisition
costs, railroad improvements, and other misc. costs. Total project costs do not
include moving of electrical - Xcel, MVEC or City of Chaska utilities.
The funding splits for Chanhassen for this background were calculated by Carver
County. At the time of this background being submitted for publication, staff has
not been able to concur with these numbers since some documentation has not
been submitted for review. The City's portion of the project cost is estimated
at $4,387,000. The City's cost for the August '07 County estimate was
$3,493,000. The final City cost for the project will not be known until the project
is complete and the construction contract has been finaled.
This signal installation at Galpin Boulevard should be contingent on the property
to the south of the intersection paying for the south leg of the signal since the
property owner is the sole beneficiary of these improvements. Also, a right turn
lane to this property should also be installed in conjunction with the signal. These
costs should also be passed on to the property owner. Staff has been discussing
these improvements with the property owner but has not finalized an agreement.
The cost estimate in the CIP was from the August 2007 County estimate. Items
added in since January 2008 includes a boardwalk and a signal at Galpin
Boulevard and Lyman Boulevard.
G:\ENGIPUBLlCI_2006 Projectsl06-03 Lyman Imp (Powers to TH 41)1052708 bkgd app bid. doc
Todd Gerhardt
May 27, 2008
Lyman Boulevard Improvement Project
Page 4
The City of Chaska approved the bid on May 20,2008 contingent on Chanhassen
and Carver County approving the bid.
SCHEDULE
A general schedule of the project is as follows:
Council Approval of Bids and Cost Participation
Construction Start
Final Completion
May 27, 2008
June, 2008
July 19,2009
Most of the roadway improvements on Lyman Boulevard will take place during
the 2008 construction season. A 2-month closure of Lyman Boulevard from
Audubon North to Audubon South is planned to complete soils correction and
install the box culvert pedestrian underpass. This section of roadway is planned
to be reopened on or before September 1, 2008. A significant amount of private
utilities will need to be moved prior to most of the soils correction work taking
place. Lyman Boulevard from Galpin Boulevard to Lake Hazeltine Drive is
anticipated to be closed the entire construction season, possibly until November.
Access to Lake Hazeltine Drive will be maintained throughout the project. A
detour of Lyman Boulevard is planned for TH 101 east of Audubon Road and a
detour on Galpin Boulevard for the traveling public east of Galpin Boulevard.
Powers Boulevard will be used as a detour if this section of roadway is opened
sooner than expected.
In 2009, the work on Lyman Boulevard from Lake Hazeltine Drive to Audubon
Road South including the reconstruction of Audubon Road South of Lyman
Boulevard is anticipated to be completed by June 30, 2009 with a 2-month closure
of Audubon Road and Lyman Boulevard at this intersection. Final completion is
planned for July 19,2009.
Attachment: 1. Map
2. CIP Sheet
3. Resolution
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G: IEng I Jaleen IEngPrajects IPaullLymanStreetImpravement ILyman Del I
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Capital ImprovementProgram
City of Chanhassen, MN
Project # ST-003
Project Name "Lyman Boulevard Improvements
2008 thru 2012
Contact Unassigned
Department Street Improvements
Account # 1
Account # 3
Type Improvement
Useful Life Unassigned
Category
Priority nla
Account #2
Total Project Cost $19,850,000
Description
The city will need to participate in the reconstruction of Lyman Boulevard between Powers Boulevard and 1H 41. The street segment is proposed
to be widened and urbanized to accommodate increased traffic volume from TII 212, new developments in the area and the new Chanhassen high
"school. Improvements include roadway widening, signals, stormsewer improvements, trail improvement ~d trunk watermain improvement.
Phase I ~ 2008 - Improvements include the roadway section from Galpin Blvd to Audubon south
Phase II - 2010 - Improvements are from Audubon south to Powers Blvd
Phase III. 2012 - Improvements are from Galpin Blvd to TH 41
Justification 1
To improve safety and mobility along the corridor.
Expenditures
Construction
2008
8,950,000
Total 8,950,000
Funding Sources
Arterial Collector Dvlpmnt Fee
Assessment/Revolving Assess
MSA
Other Agency Contribution
Park Dedication Fund
Sewer Utility Fund
Surface Water Utility Fund
Water Utility Fund
2009
2010
5,300,000
5,300,000
2011
2012
5,600,000
5,600,000
Total "
19,850,000
19,850.000
2008 2009 2010 2011
250,000 1,000,000
400,000
1,243,000 490,000
5,457,000 2,710,000
500,000 350,000
50,000 50,000
800,000 450,000
250,000 250,000
8,950,000 5,300,000
2012
Total
1,250,000
400,000
3,577,000
11 ,673,000
850,000
100,000
1,500,000
500,000
1,844,000
3,506,000
250,000
94
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
Mav 27, 2008
RESOLUTION NO:
2008-
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING BIDS FOR THE
L YMAN BOULEVARD IMPROVEMENT PROJECT NO. 06-03
WHEREAS, pursuant to an advertisement for bids for the Lyman Boulevard Improvement
Project, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
S.M. Hent es & Sons
Wm. Mueller & Sons
Min er Construction
$7,412,207.34
$7,756,547.65
$8,382,859.55
WHEREAS, the lowest responsible bidder for the project was S.M. Hentges & Sons.
This firm has worked on other projects in the city and their work has been acceptable.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby approve the bids and authorize Carver County to enter into
a contract with S.M. Hentges & Sons for the Lyman Boulevard Improvement Project No.
06-03 according to the plans and specifications therefore approved by the City Council and
on file in the office of Carver County.
Passed and adopted by the Chanhassen City Council this 27th day of May, 2008.
A TIEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT