1f. 2008 Street Improvement Project: Authorize CO to IPO 12A
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM # .
TO: Paul Oehme, Director of Public Works/City Engineer (}t.
FROM: Terrance Jeffery, Water Resources Coordinator 7( ,:f~ '
DATE: June 9, 2008
SUBJ:
Authorize Change Order to IPO #12A for Design and Inspection Services of
Stormwater Improvements in Kerber Park Pond in Conjunction with the 2008
Street Reconstruction Project No. 08-01
PROPOSED MOTION
"The City Council authorizes the change order for the preparation of stormwater
improvements and construction services within Kerber Pond Park as part of the 2008
Street Reconstruction Project (also known as Bid Alternate #3) in the amount of
$43,500.00 with Kimley-Horn and Associates, Inc."
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
The City, in looking for opportunities to provide for stormwater treatIllent,stormwater rate
reduction and stormwater volume reduction, identified the Kerber PondPar:k Trail as a
feasible location forthese improvements. Kimley-Horn andAssociates",a~~~~ed to design
the storm sewer improvements with this area in mind. Although these illlprovelllents are
necessary, they were beyond the original scope of services.
A neighborhood meeting was held on March 20, 2008. On March 25, 2008, staff presented
information to the Park & Recreation Commission and a public hearing was held at that time.
A subsequent public hearing was held before the Park & Recreation Commission on April 22,
2008, at which time, a positive recommendation was given by the commission. On May 12,
2008, City Council accepted bids and awarded the construction contract to S.M. Hentges,
including Bid Alternate #3 in the amount of $189,602.20. The cost for the project at the time
of award did include engineering services for this work. Staff has reviewed the requested
budget adjustment and finds it acceptable based on the scope of work.
FUNDING
Funding for Bid Alternate #3 will come from the Surface Water
720-0000-4300.
Fund
The contract is a time and materials based work not -to-exceed amount. As with all
engineering contracts, the consultant must submit periodic invoices that staff will review
before processing. The consultant will be required to submit time sheets verifying the hours
worked on the project and expens~sheets.\Staffwill review the invoices and expense sheets
for accuracy and conformance to the contract.
Attachment
g:\eng\public\_2008 projects\08-01 2008 street improvements\approve change order 052908.doc
The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
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CITY OF CHANHASSEN
2008 BUDGET
ENTERPRISE FUNDS
Surface Water Management Fund
2007 to
2006 2007 2008 2008
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DECl
4010 Salaries & Wages-Reg 124,386 126,300 128,500 1.7%
4020 Salaries & Wages-Temp 5,000 5,000 0.0%
4030 Contributions-Retirement 16,434 17 ,400 18,200 4.6%
4040 Contributions-I nsurance 14,975 15,300 16,100 5.2%
4050 Workers Compensation 752 700 800 14.3%
* TOTAL PERSONAL SERVICES 156,546 164,700 168,600 2.4%
4120 Supplies-Equipment 196 500 500 0.0%
4130 Supplies-Program 337 1,500 1,500 0.0%
4150 Maintenance Materials 29,782 5,000 20,000 300.0%
4210 Books and Periodicals 200 200 0.0%
4240 Uniforms & Clothing 195 300 300 0.0%
* TOTAL MATERIALS & SUPPLIES 30,509 7,500 22,500 200.0%
4300 Fees, Services 468,989 600,000 350,000 (41.7%)
4301 Fees, Financial/Audit 8,000 8,000 8,000 0.0%
4310 Telephone and Communications 96 0.0%
4340 Printing & Publishing 282 10,000 10,000 0.0%
4360 Subscriptions & Memberships 1,016 3,500 3,500 0.0%
4370 Travel & Training 1,033 4,500 4,500 0.0%
4380 Mileage 476 500 500 0.0%
4410 Rental-Equipment 1,966 5,000 5,000 0.0%
4483 Insurance-General Liability 2,500 , 0.0%
* TOTAL CONTRACTUAL SERVICES 484,358 631,500 381,500 (39.6%)
** TOTAL EXPENDITURES 671,414 803,700 572,600
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