88-22 A
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
March 14, 1988
RESOLUTION NO:
88-22A
MOTION BY:
Hamilton
Boyt
SECONDED BY:
A RESOLUTION APPROVING CHANGE ORDER NO. 1
DOWNTOWN REDEVELOPMENT PROJECT 86-11A
WHEREAS, Change Order No. 1 to the Downtown Redevelopment
Project Phase I is necessary to cover items of work not covered
by the original contract bid items, as well as to modify those
current bid items which have significantly changed through the
course of the project. All change order items are summarized in
a letter from Gary Ehret from BRW, Inc., dated March 9, 1988.
NOW, THEREFORE, BE IT RESOLVED BY THE Chanhassen City Council
that Change Order No. 1 in the amount of $291,201.66 be approved
and a revision of the total contract amount to $2,725,772.96.
Passed and adopted by the Chanhassen City Council this
14th
day of
March
, 1988.
ATTEST:
Don&th'~
dl
YES
ABSENT
NO
Hamilton
Boyt
Johnson
Horn
Geving
None
None
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PLANNING
TRANSPORTATION
ENGINEERING
ARCHITECTURE
BENNETT. RINGROSE. WOlSFELD. JARVIS. GARDNER. INC . THRESHER SOUAHE . 700 THIRD STREET SOUTH . MINNEAPOLIS. MN 55415 . PHONE 612/370-0700
March 9, 1988
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Attn: Mr. Gary Warren, P.E.
City Engineer
CITY OF CHANHASSEN
oorn@rnuwrnoo
MAR 1 0 1988
ENGINEERING DEPT.
RE: Contract Status
Downtown Redevelopment Project
CP 86-11
Dear Mr. Warren:
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Partial Payment #6 for Shafer Contracting was submitted to your office for
review, approval, and payment in the amount of $100,158.21 on March 8, 1988.
This payment is based upon $1,728,953.62 of approved work todate on the downtown
project. The partial payment has been made based upon completed work items
which have contract unit bid prices. Several areas of work have been completed
but contract unit bid prices are not in force so these items have not been paid.
Change Order Number One (1) to the downtown project is being submitted for
approval and City Council action at this time. This change order is intended to
cover items of work not covered by the original contract bid items, as well as
to modify those current bid items which have significantly changed thru the
course of the project.
This letter and change order are intended to provide both you and the City
Council the following information:
1. Contract Status Update
2. Projected Contract Status
3. Summary Explanation of Change Order Number One
In regard to the contract status update, upon approval of the City Council, the
revised contract will be:
Original Contract Amount
Change Order Number One (1)
Revised Contract Amount
$2,434,571.30
291,201.66
$2,725,772.96
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DAVID J BENNE TT DONALD W RINGROSE RICHARD P WOLSFELD PETER E JARVIS LAWRENCE J GARDNER THOMAS F CARROLL CRAIG A AMUNDSEN
DONALD E HUNT MARK G. SWENSON JOHN B McNAMARA DONALD L CRAIG RICHARD D PILGRIM DALE N BECKMANN DENNIS J SUTLIFF
MINNEAPOLIS
DENVER
PHOENIX
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Mr. Gary Warren
. March 9, 1988
Page 2
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Change Order Number One addresses all significant contract additions or
increases todate; however, it does not address contract deletions, reductions,
or potential changes this spring. We have reviewed the contract as well as the
work completed todate and have found that there will be additional significant
changes to the contract prior to completion of the project. Included in these
changes are contract quantity underruns, change order deductions, and reduced
compensation due to the contractor's failure to meet the project specifications.
In order to illustrate the projected contract status we offer the following
surrmary:
PROJECTED CONTRACT STATUS
$2,434,571. 30
291,201.66
5,000.00
<29,000.00>
<3,500.00>
<18,750.00>
$2,679,522.96
Original Contract Amount
Add Change Order Number One (1)
Add Change Order Number Two (2) (Future)
Deduct Projected Quantity Underruns
Deduct Contractor Penalties
Deduct Future Change Order
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It is important to note that this projected contract status is based wholly upon
the scope of work identified in Shafer Contracting1s current contract. Any
scope of work changes, whether reductions or additions, obviously have an impact
on this projection.
Finally, we offer an encapsulated explanation of the changes illustrated in
Change Order Number One, which is attached to this letter. As you are aware, we
have reviewed each of the change order items with you previously and BRW will
provide detailed support documentation for each of the changes.
We offer the following line item sunmary by bid schedule and item number:
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Bid Schedule A - General Work
Item No.
Change Sunmary
Quantity understatement in bid documents.
3, 4
22
28, 29, 31
Fencing salvaged for construction of north side parking lot.
Quantity overruns precipitated by substantially increased
areas of excavation due to expansion of work or the revised
roadway section which included a uniform two-foot subcut over
a substantial portion of the project.
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Mr. Gary Warren
March 9, 1988
Page 3
Item No.
Change Summary
Aggregate Class Two was used with limited discretion,
assisting business traffic, both customers and owners/
operators, in traveling to the downtown businesses.
33
37
Water was used with limited discretion in attempting to
control dust throughout the project.
Old building rubble was excavated from the site of the tem-
porary north side parking lot.
40
41
Overtime costs incurred, due to authorization to contractor
to work overtime to complete TH 101 improvements as quickly
as possible.
Signage used throughout the project area to alert motorists
to the special conditions in the downtown area.
42
43
Detour signage necessary at railroad crossing with Great
Plains Boulevard/TH 101.
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44, 45, 46
47
Items of work without a contract bid price.
The contract specified disposal of excavated material within
1/2-mile of project site. 6,255 cubic yards were hauled to
sites outside of the 1/2-mile radius.
'* Please note
approximate
parking lot
project.
that costs associated with Items 22, 28, 31, 33, and 40, in the
total amount of $11,000.00 are a part of the temporary north side
construction and as such should not be charged to the downtown
Bid Schedule (B) - Roadway/Parking Lot
Item No.
Change Summary
Additional aggregate base has been used in several areas out-
side of the original contract including the paved median
areas, access road, and north side parking lot.
1
22
Item of work without a contract bid price. Used for dust
control.
23, 24
Protective fencing used for pedestrian traffic control in
uncompleted work areas during winter shutdown.
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Mr; Gary Warren
March 9, 1988
Page 4
25
26
Traffic barrier as required by MnDOT for railroad detour.
Extra costs associated with placement of concrete curb and
gutter after November 1, 1987.
* Please note that a portion of the costs ~ssociated with Bid Item Number 1 in
the amount of $9,300.00 is a part of the temporary north side parking lot
construction and as such should not be charged to the downtown project.
Bid Schedule (C) - Storm Sewer
Item No.
Change Summary
Quantity understatement in bid documents
22
38
Buried concrete chunks discovered, excavated, and disposed of
while excavating for storm sewer.
Item of work not covered by contract bid price. Used to con-
nect Chanhassen State Bank roof drains to storm sewer system.
39
40
Specially constructed manhole used in storm sewer alignment
offset at Laredo Drive (Manhole 11X).
41
Interim connections between new and existing storm sewer at
Great Plains Boulevard and TH 101 for winter shutdown.
42
Item of work not covered by contract bid price. Used to con-
nect Chanhassen State Bank roof drains to storm sewer system.
43
Item of work not covered by contract bid price. Special
casting used for driveway change at Browns Amoco.
Bid Schedule (D) - Sanitary Sewer
Item No.
Change Summary
Trench stabilization rock overrun due to very poor soil con-
ditions encountered while installing sewer.
14
29 thru 38
Items of work not covered by contract bid price.
39
Sanitary sewer backfill behind Colonial Square used to
replace unsuitable material.
. Mr. Gary Warren
March 9, 1988
Page 5
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Bid Schedule (E) - Watermain
Item No.
Change Surrmary
Items of work not covered by contract bid price.
41 thru 46
47
Costs incurred when a stop order was given the contractor
upon commencement of jacking excavation on TH 101.
Repairs to existing water services for KlingelhutzRealty
when services failed at connection to old main.
48
Bid Schedule (F) - Site Work.
Item No.
Change Summary
Contractor reinstalled existing Type C signs for winter
operation.
16
Please advise me if I can offer additional clarification to any of the change
order items, or if further definition of the contract status is desired.
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Sincerely,
~RINGRO~LSF ~
~tqE.
Project Engineer
INC.
GAE/sk
Attachment
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CITY OF CHANHASSEN ':;or.tractor Copy
!nspector Copy
I- CONTRACT CHANGE ORDER
Project: Downtown Redevelopment Project
- Improvement Project No.: 86-11
Change Order No.: One (1)
Date: March 14, 1988
I Contractor: Shafer Contracting, Inc.
I Description of contract changes:
ADD
I Bid Schedule (A) - General Work
Unit
1 Item No. Item Unit Quantity Price Extension
3 Clearing Tree 200 $ 50.00 $ 10,000.00
I 4 Grubbing Tree 200 50.00 10,000.00
22 Salvage Split Rail Fence LF 500 1.50 750.00
28 Common Excavation CY 8,159 2.00 16,318.00
29 Subgrade Excavation CY 11 ,000 2.00 22,000.00 l
J 31 Granular Borrow CY 9,650 5.00 48,250.00
33 Aggregate Surfacing Cl. 2 Ton 1,550 7.00 10,850.00
37 Water 1,000 300 10.00 3,000.00
Ie 40 Rubble Excavation CY 1,259 5.00 6,295.00
41 . Overtime Costs LS 1 7,487.56 7,487.56
42 Specialty Signs LS 1 7,500.00 7,500.00
43 Railroad Detour Signage LS 1 8,350.00 8,350.00
J 44 Salvage Castings EA 14 150.00 2,100.00
45 Abandon Manhole EA 4 200.00 800.00
46 Abandon Hydrant EA 1 150.00 150.00
I 47 Excavation Haul Premium CY 6,255 1.35 8,444.25
$
Subtotal 162,294.81
I ADD
Bid Schedule (B) - Roadway/Parking Lot
I Unit
Item No. Item Unit Quantity Price Extension
I 1 Aggregate Base Placed Ton 13,000 $ 6.10 $ 79,300.00
Cl. 5
I 22 Calcium Chloride (80#) Bag 6 50.00 300.00
23 F & I Plastic Snow Fence LF 100 2.50 250.00
24 F & I Wood Snow Fence LF 250 2.50 625.00
25 F & I Precast Barrier LF 110 25.00 2,750.00
I 26 Winter Concrete Costs LS 1 500.00 500.00
I- Subtotal Addition $ 83,725.00
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Bid Schedule (C) - Storm Sewer
e Unit
Item No. Item Unit Quantity Price Extension
22 72" RC Pipe Sewer LF 110 $ 155.00 $ 17,050.00
38 Concrete Excavation CY 360 14.00 5,040.00
39 12" PVC Storm Sewer LF 252 14.00 3,528.00
40 Construct Special Manhole EA 1 1,865.00 1,865.00
41 Connect to Existing EA 2 500.00 1,000.00
Storm Sewer (Special) i
42 Construct MH - Design H EA 1 650.00 650.00
43 Install Special Casting EA 1 162.18 162.18
Subtotal $ 29,295.18 I
ADD
Bid Schedule (D) - Sanitary Sewer I
Unit J
Item No. Item Unit Quantity Pri ce Extension
-
14 Crushed Rock Pipe Bedding Ton 350 $ 20.00 $ 7,000.00 I
29 6" PVC Sani tary Sewer LF 57 11.00 627.00 . I
30 6" PVC Bend EA 5 25.00 125.00
31 8" PVC Tee EA 1 40.00 40.00
e 32 8" PVC Bend EA 2 50.00 100.00 I
33 10" PVC Wye EA 2 100.00 200.00
34 6" CI Plug EA 4 50.00 200.00
35 6" CI Wye EA 3 150.00 450.00 I
36 6" CI Bend EA 1 125.00 125.00
37 8" CI Plug EA 2 75.00 150.00
38 Reconstruct Manhole LF 13 200.00 2,600.00
39 Trench Backfill CY 350 2.00 700.00 I
Subtotal $ 12,317.00
ADD I
Bid Schedule (E) - Watermain I
Unit
Item No. Item Unit Quantity Price Extension
- I
41 6" Hydrant Extension EA 2 $ 450.00 $ 900.00
42 Stop Box Rods EA 8 15.00 120.00
43 6" Cl Sleeve EA 2 100.00 200.00 I
44 8" CI Sleeve EA 3 100.00 300.00
45 1011 Cl Sl eeve EA 1 150.00 150.00
46 1011 MJ Pl ug EA 1 100.00 100.00 I
47 WM Conflict/Jacking LS 1 200.00 200.00
48 Watermain Services Repair LS 1 949.67 949.67
e Subtotal $ 2,919.67 J
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'ADD
Bid Schedule (F) - Site Work
Item No.
Item
Y.!li! Quantity
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Reinstall Existing
Type C Sign
EA
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CONTRACT SUMMARY
Current Contract Amount
Schedule (A) Additional
Schedule (B) Additional
Schedule (C) Additional
Schedule (D) Additional
Schedule (E) Additional
Schedule (F) Additional
Contract Change Order No. 1 Total Additional
$162,294.81
83,725.00
29,295.18
12,317.00
2,919.67
650.00
Amended Contract Amount
Current Completion Date
Additional Days Due to Change Order
Amended Completion Date
June 1, 1988
o
June 1, 1988
APPROVALS:
ISSUED BY: Beff~Ringros
BY: /r
Unit
Price
-
Extension
$ 50.00 $
650.00
Subtotal
$
650.00
$2,434,571.30
$ 291,201.66
$2,725,772.96
~
~ -Jarvis-Gardner. Inc. ~~
" Date: 3 /.1 ?Y
/
ACCEPTED BY: Shafer Contracting, Inc.
BY: Date:
APPROVED BY: City of Chanhassen
BY: Date:
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