B. 2009 Budget & Tax Levy Discussion
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952,227,1110
Building Inspections
Phone: 952.227.1180
Fax: 952,227,1190
Engineering
Phone: 952.227.1160
Fax: 952,227,1170
Finance
Phone: 952.227.1140
Fax: 952.227,1110
Park & Recreation
Phone: 952,227.1120
Fax: 952.227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227,1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952,227,1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952,227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
B
MEMORANDUM
TO:
Mayor & City Council Members
Greg Sticha, Finance Director Gt~
Ol~
FROM:
DATE:
August 11, 2008
SUBJ:
2009 Budget & Tax Levy Discussion
BACKGROUND
Tonight we will be discussing the preliminary requests for the 2009 budget. At
this time, staff included the following estimates in preparing the 2009 budget
based on information and experience from prior years. This information is
intended to help guide us in the budget process:
. New Construction for 2009 is estimated by Carver County to be 2.45%.
. The CPI (cost of living) for 2008 compared to last year is 4.0%.
. We have included maximum wage adjustments in the budget of 4.0%.
. We estimated healthcare costs to increase 25%.
These are some of the general estimates we used in the budget process. We can
discuss each of those estimates in more detail at the work session meeting.
Listed below is a summary of the significant changes from the prior year in
expenditures and revenues. Individual department budget discussions will occur
in October and November, where we will discuss each department's budget in
detail.
Expenditures
The preliminary 2009 budgeted expenditures include an increase of $640,800,
which is 6.88% higher than the previous year. Of that increase, $306,700 is for
increased wages and benefits to general fund employees, $119,400 is for an
increase in the police services contract, $170,000 is for increased utility and fuel
costs. That totals $596,100 of the $640,800 increase.
Revenues
For 2009, we are anticipating total general fund revenues to be $542,200 or
5.8% higher than 2008 budgeted revenues. The majority of revenues are
projected to remain relatively flat from the prior year. As council is well aware,
permit revenue projections are totally dependent on development. With the
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mayor & City Council
August 11, 2008
Page 2
downturn in the market for residential development, staff is projecting permit
revenue to be the same as the previous year, even with a 3% increase in the fees
for permits. We have not increased our permit charges since 1997, and with this
increase we are still either competitive or lower than the communities in our
area.
For the first time in a number of years we are budgeting to receive the Market
Value Homestead Credit from the state. It is in place under current statutes, and
we are anticipating receiving about $120,000 in 2008 and around $100,000 in
2009. Keep in mind this line item is dependent on the legislature and it is
possible that they could eliminate this credit if thete is a state deficit next spring.
We are also adjusting our budgeted allowance for the delinquent property tax
line item to be more in.line with actual delinquency collections. This resulted in
about another $100,000 in available budgeted tax revenues.
The majority of the remaining increased revenues are generated from property
taxes. In 2009, the county is projecting new construction of 2.45%, which
results in $241,000 of additional revenues. In order to present a balanced budget
in the general fund, we would need $98,600 more than the $241,000 in property
tax revenues generated from new growth.
Tax Levy
The requested general fund budget and all other levies result in an increase in
total tax levy dollars of $339,600 or 3.45%. The effect of this levy on the
average homeowner would be an increase of approximately .5% to 1 %, or
between $4 and $7 on a home valued at $330,600.
It is also important to note that this budget and levy keeps all current services in
place and allows for the addition of 1.75 FTE police officers, and funds all
anticipated increases in utility and fuel costs we are projecting for 2009.
ATTACHMENTS
1. General Fund Revenues
2. General Fund Expenditures.
3. Tax Levy Impact.
4. 2008-2025 Debt Levies.
5. Key Financial Strategies General Fund Projections.
CITY OF CHANHASSEN
2009 BUDGET
REVENUE
101 General Fund
2007 2008 2008 2009 Inc Over
ACCOUNT DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET PY Budget
GENERAL PROPERTY TAX
3010 Current Property Tax 6,284,318 6,833,900 6,833,900 7,173,500 5.0%
3002 Allowance for Delinquent Taxes (320,000) (270,000) (270,000)
3011 Delinquent Property Tax 101,113 50,000 100,000 100,000
3041 MVHC 162,052 120,000 100,000
3090 Other Property Taxes
3500 Local Government Aid
TOTAL GENERAL PROPERTY TAX 6,547,483 6,563,900 6,783,900 7,103,500 8.2%
LICENSES
3203 Dog Kennel 897 500 500 800
3205 Dog or Cat 6,598 5,000 5,000 6,000
3213 Solicitor 375 500 500 500
3226 Liquor On and Off Sale 84,930 84,000 84,000 84,000
3230 Rental Housing Licenses 34,100 15,000 15,000 30,000
3284 Rubbish 5,100 3,000 3,000 5,000
TOTAL LICENSES 132,000 108,000 108,000 126,300 16.9%
PERMITS
3301 Building 734,822 725,000 725,000 725,000
3302 Plan Check 408,063 330,000 330,000 330,000
3305 Heating & NC 202,748 120,000 120,000 120,000
3306 Plumbing 139,729 95,000 95,000 95,000
3307 Trenching 26,126 35,000 35,000 30,000
3308 Gun 660 1,000 1,000 1,000
3309 Sprinkler 19,718 14,000 14,000 14,000
3311 Sign 8,850 7,500 7,500 7,500
3320 Stable 190 300 300 300
3330 Elec Permit App Forms 36
3331 Firework's Application Fee 400
3390 Misc. Permits 1,865 2,000 2,000 2,000
TOTAL PERMITS 1,543,207 1,329,800 1,329,800 1,324,800 -0.4%
FINES & PENALTIES
3401 Traffic & Ordinance Violation 133,391 150,000 150,000 150,000
3402 Vehicle Lockouts 2,100 2,500 2,500 2,500
3404 Dog/Cat Impound 6,080 5,000 5,000 6,000
3405 Other Fines and Penalties 4,111
TOTAL FINES & PENALTIES 145,682 157,500 157,500 158,500 0.6%
INTERGOVERNMENTAL REVENUE
3503 Reimbursement from School District 25,000
3509 Other Shared Taxes 155,661 175,000 175,000 160,000
3510 Grants-State 85,970 50,000 50,000 80,000
TOTAL INTERGOVERNMENTAL REV 241,630 225,000 225,000 265,000 17.8%
CITY OF CHANHASSEN
2009 BUDGET
REVENUE
101 General Fund
2007 2008 2008 2009 Inc Over
ACCOUNT DESCRIPTION ACTUAL BUDGET PROJECTED BUDGET PY Budget
CHARGES FOR CURRENT SERVICES
3601 Sale of Documents 744 1,000 1,000 1,000
3602 Use & Variance Permits 22,715 40,000 40,000 22,000
3603 Rezoning Fees 2,000 2,000 2,000
3604 Assessment Searches 855 500 500 500
3605 Plat Recording Fees 5,225 7,000 7,000 7,000
3607 Election Filing Fees
3613 Misc.-General Government 4,909 10,000 10,000 5,000
3614 Admin. Charge-2% Constr. 21,110 50,000 50,000 25,000
3615 Admin. Charge-5% Street Re-Constr. 32,000 32,000 24,000
3617 Engineering General 15 1,000 1,000
3619 Investment Management Fee 75,000 75,000 75,000 75,000
3629 Misc.-Public Safety 6,129 5,000 5,000 6,000
3630 Recreation Program Fees 30,807 38,100 38,1 00 40,000
3631 Recreation Center 129,830 180,000 180,000 196,000
3633 Park Equipment Rental 97 200 200 200
3634 Park Facility Usage Fee 9,578 12,000 12,000 14,000
3635 Watercraft Rental 3,446 4,000 4,000 4,000
3636 Self-Supporting Programs 153,615 114,000 114,000 105,000
3637 Senior Programs 28,862 30,000 30,000 28,000
3638 Food Concessions 13,715 12,000 12,000 12,000
3639 Misc.-Park & Rec. 900 800 800 800
3641 Youth Sport Donation
3649 Misc.-Public Works 2,700 5,000 5,000 5,000
3651 Merchandise Sales 953 1,500 1,500 1,500
3670 Internment Fee 150
TOTAL CURRENT SERVICES 511,355 621,100 621,100 574,000 -7.6%
OTHER REVENUE
3801 Interest Earnings 250,462 125,000 125,000 200,000
3802 Equipment Rental & Sale 134,152 125,000 125,000 135,000
3803 Building Rental 4,643 4,000
3804 Land Sale 4,600
3807 Donations 22,761 20,000 20,000 20,000
3808 Ins. Recoveries & Reimburse 5,000 5,000 5,000
3812 Contractor Verification 5
3816 SAC Retainer 160,546 5,000 5,000 5,000
3818 Sur-Tax Retainer 1,137 1,500 1,500 1,500
3820 Misc. Other Revenue 180 1,000 1,000 1,000
3829 I nterestlPenalties-Other 500 500 500
3903 Refunds/Reimbursements 39,248 30,000 30,000 35,000
3910 Misc. Revenue 583
3980 Cash Short/Over 3
TOTAL OTHER REVENUE 618,320 313,000 313,000 407,000 30.0%
** TOTAL GENERAL FUND REVENUE 9,739,678 9,318,300 9,538,300 9,959,100 6.9%
TOTAL GENERAL FUND EXPENDITURES 9,959,100
NET LEVY REMAINING (Use of Gen Fund Reserves)
GENERAL GOVERNMENT
1110 Legislative
1120 Administration
1130 Finance
1140 Legal
1150 Assessing
1160 MIS
1170 City Hall
1180 Elections
1190 Library Building
TOTAL
LAW ENFORCEMENT
1210 Law Enforcement
1220 Fire
1250 Building Inspection
1260 CSO
TOTAL
PUBLIC WORKS
1310 Engineering
1320 Street Maintenance
1350 Street Lighting
1370 Vehicle Maintenance
TOTAL
COMMUNITY DEVELOPMENT
1410 Planning Commission
1420 Planning Administration
1430 Senior Commission
* TOTAL
PARKS & RECREATION
1510 Park & Rec. Commission
1520 Park Administration
1530 Recreation Center
1540 Lake Ann
1550 Park Maintenance
1560 Senior Center
1600 Recreation Programs
1700 Self-Supporting Programs
TOTAL
Total Operational Expenditures
Transfer for Roads
** TOTAL GENERAL FUND
CITY OF CHANHASSEN
2009 BUDGET
Expenditures
Personal Materials & Contractual Capital 2009 2008 %
Services Supplies Services Outlay Total Total Change
34,200 200 114,500 - 148,900 134,900 10.38%
401,000 500 65,000 - 466,500 434,900 7.27%
228,300 200 59,600 200 288,300 302,600 -4.73%
- - 168,000 - 168,000 168,000 0.00%
- - 110,000 - 110,000 101,600 8.27%
173,700 2,400 125,100 - 301,200 285,300 5.57%
71,300 48,300 309,600 - 429,200 392,800 9.27%
21,500 - 6,400 - 27,900 27,900 0.00%
- 3,000 144,200 - 147,200 110,200 33.58%
930,000 54,600 1,102,400 200 2,087,200 1,958,200 6.59%
78,900 - 1,546,900 - 1,625,800 1,502,100 8.24%
514,600 47,100 116,000 - 677,700 673,600 0.61%
689,800 6,100 33,900 - 729,800 690,900 5.63%
56,000 5,000 13,700 - 74,700 73,000 2.33%
1,339,300 58,200 1,710,500 - 3,108,000 2,939,600 5.73%
535,300 1,300 31,800 300 568,700 537,600 5.78%
641,700 131,600 34,400 1,300 809,000 767,500 5.41%
- 5,000 323,400 - 328,400 319,900 2.66%
258,800 265,400 53,000 6,000 583,200 444,600 31.17%
1,435,800 403,300 442,600 7,600 2,289,300 2,069,600 10.62%
- 200 4,000 - 4,200 4,200 0.00%
393,700 700 14,100 - 408,500 382,600 6.77%
22,200 - 15,700 - 37,900 35,300 7.37%
415,900 900 33,800 - 450,600 422,100 6.75%
- 200 2,000 - 2,200 2,200 0.00%
125,500 1,000 10,600 - 137,100 129,100 6.20%
227,800 11,500 77,000 - 316,300 301,200 5.01%
13,400 9,500 57,400 - 80,300 74,300 8.08%
709,800 81,300 94,500 4,000 889,600 834,800 6.56%
44,300 4,500 20,600 - 69,400 60,700 14.33%
180,000 19,100 i 93,800 - 292,900 276,400 5.97%
29,200 7,700 49,300 - 86,200 100,100 -13.89%
1,330,000 134,800 405,200 4,000 1,874,000 1 ,778,800 5.35%
5,451,000 651,800 3,694,500 11,800 9,809,100 9,168,300 6.99%
150,000 150,000
9,959,100 9,318,300 6.88%
CITY OF CHANHASSEN (DECEMBER)
TAX LEVY
2009 Budget
General Fund
Capital Replacement Fund (for equipment)
Pavement Mgmt Fund (Sealcoating)
General Obligation Debt
General Obligation Debt (212 Bonds)
Local Street Improvements
Debt of Other Agencies (EDA)
TOTAL TAX CAPACITY BASED TAX LEVIES
2008 2009 Percent
Levy Levy Increase
$6,833,900 $7,173,500 4.97% 339,600
824,000 824,000 0.00%
267,875 267,875 0.00%
484,873 297,900 -38.56%
285,000 285,000 0.00%
100,000 100,000 0.00%
122,703 122,603 -0.08%
$8,918,351 9,070,878 1.71%
TAX CAPACITY BASED TAX LEVY
MARKET VALUE TAX LEVY
Park Referendum
Library Referendum
TOTAL MARKET VALUE TAX LEVY
695,900
490,700
$1,186,600
972,700
491,300
$1,464,000
39.78%
0.12%
23.38%
Use of cash reserves to buy down debt & street levy
($269,986)
($360,313)
TOTAL TAX LEVY
$9,834,965
$10,174,565
3.45%
Dollar Increase
$339,600
Scenario 1
Taxes applied to: General Fund
Capital Replacement
Pavement Mgmt
Total Levy subject to levy limits
Bond Funds
Local Street Improvements
Reduction in OS Levy
Total
$ 7,173,500
824,000
267,875
$8,265,375
2,169,503
100;000
(360;313)
$10,174,565
Tax Generation Capacity
Prior Year
New Construction
Exsiting MV Inc
TIF Oist 1
Eden Trace TIF
Gateway TIF
$9,834,965
$240,957
$0
$0
$0
$0
Total Capacity
$10,075,922
Effect on avg Taxpayer
0.98%
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CITY OF CHANHASSEN
KEY FINANCIAL STRATEGIES
Inflation Assumptions for General Fund Revenue 3.00%
Expenses 3.00%
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
GENERAL FUND ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET PROJECTED PROJECTED PROJECTED
REVENUE
GENERAL PROPERTY TAX 6,118,451 6,461,356 6,229,593 6,185,311 6,385,431 6,563,900 7,103,500 7,316,605 7,536,103 7,762,186
LICENSES 119,905 102,636 132,932 99,809 131,999 108,000 126,300 130,089 133,992 138,011
PERMITS 1,265,597 1,191,420 1,027,205 1,346,154 1,543,207 1,329,800 1,324,800 1,364,544 1,405,480 1,447,645
FINES & PENALTIES 43,732 61,801 104,962 162,946 145,682 157,500 158,500 163,255 168,153 173,197
INTERGOVERNMENTAL REVENUE 223,618 360,226 219,511 237,109 403,683 225,000 265,000 272,950 281,139 289,573
CHARGES FOR CURRENT SERVICES 609,512 721,470 697,532 699,228 511,357 621,100 574,000 591 ,220 608,957 627,225
OTHER REVENUE 334,072 168,644 390,112 386,321 618,319 313,000 407,000 419,210 431,786 444,740
TOTAL REVENUE 8,714,887 9,067,553 8,801,847 9,116,878 9,739,678 9,318,300 9,959,100 10,257,873 10,565,609 10,882,577
EXPENSES EXCL. CAPITAL COSTS
GENERAL GOVERNMENT 1,548,062 1,751,744 1,822,354 1,859,326 1,910,079 1,958,200 2,087,200 2,149,816 2,214,310 2,280,740
LAW ENFORCEMENT 2,424,125 2,429,464 2,525,399 2,614,437 2,710,853 2,939,600 3,108,000 3,276,240 3,374,527 3,475,763
PUBLIC WORKS 1,678,314 1,773,655 1 ,823,564 1,967,815 1,998,169 2,069,600 2,289,300 2,357,979 2,453,718 2,552,330
COMMUNITY DEVELOPMENT 312,446 325,917 362,100 383,979 433,750 422,100 450,600 464,118 478,042 492,383
PARKS AND RECREATION 1,632,218 1,620,979 1,592,911 1,670,616 1,742,091 1,778,800 1,874,000 1,930,220 1,988,127 2,112,770
OTHER USES 815,000 807,786 2,751,497 273,720 150,000 150,000 150,000 150,000 150,000
TOTAL EXPENSES 8,410,165 8,709,545 8,126,328 11,247,670 9,068,662 9,318,300 9,959,100 10,328,373 10,658,724 11,063,986
Excess Fund Balance
5,917,535 6,275,643 6,951,062 4,820,270 5,491,286. 5,491,286 5,491,286 5,420,786 5,327,671 5,146,263
3,328,530 3,224,552 3,211,210 3,394,557 3,394,450 3,684,250 3,794,778 3,908,621 4,025,879
1,218,949 1,687,151 1,300,000 1,300,000 1,300,000 1,300,000 1,300,000 1,300,000
4,443,501 4,898,361 4,694,557 ; 4,694,450 4,984,250 5,094,778 5,208,621 5,325,879
50.0% 50.0% 50.0% 50.0% 50.0% 50.0% 50.0% 50.0%
1,832,042 2,052,701 125,713 796,836 507,036 396,509 212,165 1,792 5,146,263
2006 2007 2008 2009 2010 2011 2012
Fund Balance
Policy for Cash Flow.
Catastrophic Reserve ..
Percentage of Fund Balance Per Polley
Assumptions - Added On
Permit Revenue
Expenses
General Government
Law Enforcement."
Public Works
Parks and Recreation
75,000
25,000 25,000
65,000
75,000 25,000 90,000
Policy for cash flow is 1/2 of next years property tax and intergovernmental revenue
Catastrophic reserve informal policy is cash flow policy listed above plus 15% of next years expenditures
New Law enforcement employees include:
- 3/4 Patrol Officer in 2010
Public Works includes a PT Streets employee in 2011 and a PT Fleet dept employee in 2012
Park & rec includes a FT park Maint employee in 2012
I