D. 2009 Street Improvement Project 09-01 Update
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227,1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227,1180
Fax: 952,227.1190
Engineering
Phone: 952,227.1160
Fax: 952,227,1170
Finance
Phone: 952,227,1140
Fax: 952,227,1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227.1400
Fax: 952,227.1404
Planning &
Natural Resources
Phone: 952,227.1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227,1300
Fax: 952,227.1310
Senior Center
Phone: 952,227,1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
D
MEMORANDUM
<(t If.
TO: Paul Oehme, Public Works Director/City Engineer
FROM: Alyson Fauske, Assistant City Engineer 0,1.. Ao '
o ~\ .T
DATE: October 13, 2008
SUBJECT:
2009 Street Improvement Project 09-01: Update
DISCUSSION
Annually, the City considers streets that are in poor condition to be rehabilitated
or reconstructed. For the 2009 street improvement project, staff is proposing to
rehabilitate approximately 3.7 miles of streets. The street segments within the
proposed project were identified by the City's Pavement Management software in
conjunction with site investigations. The proposed improvements generally
consist of milling and overlaying the pavement surface, removal and replacement
of severe pavement distresses and minor drainage improvements within the
project areas. The project also includes miscellaneous sidewalk and concrete curb
and gutter replacement at various locations throughout the City and the
replacement of the TH 5 pedestrian trail from Dell Road to TH 101.
The public utilities in the project areas have also been evaluated. The sanitary
sewer forcemain from Lift Station #22 within 77th Street is proposed to be
replaced. This forcemain is cast iron and has had many breaks in the past. Staff
is proposing to replace the pipe by directionally boring a new forcemain.
The City of Eden Prairie is planning to overlay Dell Road within their community
in 2009. Eden Prairie contacted staff to see if we would like to have
Chanhassen's portion of Dell Road north of Highway 5 overlaid in conjunction
with their project, which includes the southbound lane. The Pavement
Management program warrants an overlay but an overlay is not programmed in
Chanhassen's Capital Improvement Plan for at least another six years. Staff
recommends that Chanhassen partner with Eden Prairie on the Dell Road overlay
at this time for pavement life continuity, to save on mobilization costs and
construction inflation cost.
g:\eng\public\_2009 projects\09-01 2009 street improvements\10-13-08 cc work session.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
October 13, 2008
Page 2 of8
The proposed project includes the rehabilitation of approximately 3.7 miles of existing urban
residential, rural residential and commercial/industrial streets, including:
Project Area #1: Urban Residential
Chaparral Court
Chaparral Lane
Redwing Court
Redwing Lane (south of Kerber Boulevard)
Pima Lane
Pima Bay
Pontiac Lane
Pontiac Bay
Pontiac Court
Buckingwood Court
Project Area #2: Rural Residential
Lakota Lane
Mandan Circle
V ogelsburg Trail
Project Area #3: Commercial/Industrial
West 78th Street (Hwy 101 to City Limits)
77th Street
West 1 87th Avenue
Quattro Drive
Project Area #4: Dell Road
Dell Road - Southbound lane between the northern City Limits and Highway 5.
g:\eng\public\)009 projects\09-0 I 2009 street improvements\1O-13-08 cc work session.doc
Paul Oehme
October 13, 2008
Page 3 of8
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Paul Oehme
October 13, 2008
Page 4 of8
Project Area #1
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City Staff has met
with the
Cimarron
Homeowners
Association
which represents
the twinhome and
townhome units
within Project
Area #1.
The Association
has expressed
interest in
incorporating
raingardens
within the
development to
receive runoff
from the public
streets within the
development.
If the plans for
the raingardens
develop during
the design and/or
construction
phase of this
project,
accommodations
for their
installation
(example, curb
cuts) will be
incorporated
wherever
possible.
The raingarden improvement costs would be cost-shared between the property owners and the
City. Future maintenance would be completed by the homeowners.
The Association also may be interested in sidewalk improvements to the Meadow Green Park. It
is proposed the cost of the sidewalk would be 100% paid for by the property owners.
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Paul Oehme
October 13, 2008
Page 5 of8
Project Area #2
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Street improvements for rural residential streets that are proposed this year include Lakota Lane,
Mandan Circle, and V ogelsburg Trail.
These streets are rural section streets with no curb and gutter or city utilities.
These streets are proposed to be full-depth, milled and repaved without adding concrete curb and
gutter.
This area may be provided with city utilities in the future. Until City utilities are installed it has
been the City practice not to install concrete curb and gutter. MnDOT is planning to overlay
Highway 101 from Lyman Boulevard to County Road 61 (old Highway 212) next year. It will
be necessary to coordinate MnDOT's work with the City work.
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Paul Oehme
October 13,2008
Page 6 of8
Project Area #3
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. .._.._.._____J State Hwy 5 Arboretum Boulevard
Hwy No. 5
.mm",---'--Y--:-ll -___...____.
s\ate
Commercial/Industrial Area
This area is proposed for a mill & overlay that is proposed to include minor storm sewer repairs,
replacement of an old sanitary forcemain and pavement repairs. Staff has contacted the Twin
Cities & Western Railroad (TC&W) to see if they would be willing to partner with the City to
replace the at-grade railroad crossing. The existing crossing is a rubber type mat that has heaved,
is very bumpy and catches City plow truck blades during snow/ice events. TC& W is willing to
partner with the City on the replacement. The estimated cost to replace the crossing is $60,000.
The City's portion is proposed to be $30,000. TC& W will install the crossing with their own
forces. MnDOT is also considering partnering with TC& W on the TH I 0 I crossing. MnDOT's
cost participation is the same as the City's.
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Paul Oehme
October 13, 2008
Page 7 of8
Project Area #4
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ASSESSMENTS
Per the City assessment practice, forty percent (40%) of the street improvement costs for Project
Areas #1, #2 and #3 are proposed to be assessed back to the benefitting property owners; the City
pays the remaining 60%. Due to the variable nature of the project areas, staff anticipates four
assessment rolls would be prepared for this project. Staff anticipates that the "unit assessment"
methodology would be utilized for the residential project areas, meaning all units within the
assessment area pay the same amount. The "benefitting area" methodology is anticipated for the
commercial-industrial assessment area, meaning larger parcels would pay higher assessments.
The following summarizes the anticipated assessment methodologies:
1. Low Density, Single-Family Residential: 59 units. Includes Redwing Lane, Redwing
Court, Chaparral Lane (north of Kerber Boulevard) and Chaparral Court.
2. Medium Density, Single-Family Residential: 261 units, including seven units for
Meadow Green Park based on the park's frontage to Pontiac Lane. Includes all other
streets within Project Area #1 (Urban Residential).
3. Rural Residential: 25 units. All properties with access to the streets would be assessed.
4. Commercial-Industrial: 14 properties, 67 assessable acres. Properties with access to the
streets would be included in the assessment.
Assessments are not proposed for Project Area #4 since Dell Road is a collector road with
limited access. The only property that has direct access to Dell Road - 7770 Dell Road - is
proposed to be included in the assessment roll for Project Area #3, therefore it is not proposed to
be assessed for the Dell Road improvements.
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Paul Oehme
October 13, 2008
Page 8 of 8
PROJECT FUNDING
Funding for the project is proposed as follows:
Funding Source
Assessments/Revolving Assessment Fund
Storm Sewer Utility Fund
Sanitary Sewer Utility Fund
Amount Budgeted
$1,300,000
$50,000
$125,000
$1,475,000
SCHEDULE
The proposed project schedule is as follows:
Order Feasibility Report:
Neighborhood Meeting:
Accept Feasibility Report:
Public Hearing/Order Plans & Specifications:
Approve Plans & Specifications/Order Ad for Bid:
Assessment Hearing:
Project Begins:
Substantial Completion:
Attachment: CIP Pages
CITY MANAGER'S COMMENTS
October 27, 2008
Week of November 17, 2008
January 12,2009
January 26,2009
February 9, 2009
April 27, 2009
May, 2009
August, 2009
It should be noted that due to the number of projects for 2009, we had to increase the Revolving
Assessment Fund by $100,000 to accomplish all of the noted projects. I have also attached the
Revolving Assessment Fund for your review. You will note that we have deficits for years 2014,
2015,2016 and 2017. We move back into the black in 2018. I recommend approval of the
$100,000 increase to Revolving Assessment Fund for the 2009 street projects.
g:\eng\public\_2009 projects\09-01 2009 street improvements\10-13-08 cc work session.doc
Capital Improvement Program 2009 thru 2013 Contact Paul Oehme
City of Chanhassen, MN Department Sanitary Sewer Improvements
Project # SS-018 Type Improvement
Useful Life Unassigned
Project Name Dell Road/77th Street Forcemain Replacement Utilities
Category
Account # 1 701-0000-4751 Account # 3 Priority nla
Account #2
Total Project Cost $125,000
Description I
The forcemain on Dell Road and 77th Street that pumps the sewage from the industrial park has had several breaks in the past few years and needs
to be replaced. This project will be included with the street improvements in 2009.
Justification I
Eliminate emergency calls and sewer spills.
Expenditures 2009 2010 2011 2012 2013 Total
Maintenance 125,000 125,000
Total 125,000 125,000
Funding Sources 2009 2010 2011 2012 2013 Total
Sewer Utility Fund 125,000 125,000
Total 125,000 125,000
Operational Impact/Other I
Capital Improvement Program
City of Chanhassen, MN
ST -012
2009 thru 2013
Contact Paul Oehme
Department Street Improvements
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Total Project Cost $7,400,000
Project #
Project Name Annual Street Improvement Program
Account # 1 601-0000-4751
Account # 3
Account #2
Description I
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
Residential 2009 - Chaparral, W 78th St, Quattro Dr, Dell Rd, Lakota Ln and Vogelsburg Tr
2010 - Erie Ave area, Red Cedar Pt and Audubon Rd (Lk Dr to Lyman)
2011 - Carver Beach Rd, Timberwood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S ofW 78th)
2012 - Greenbriar, Fir Tree, Elm Tree, Dogwood and Shore Drive
2013 - Frontier Tr (Highland to W 77th), Great Plains (W 78th to Santa Fe), W 77th, Erie Ave (N ofW 77th), Highland (E of
Laredo) and Greenwood Shores
MSA 2011 - West 78th Street (Powers to Market)
Justification
1
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life ofthe street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated to
a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the merits
ofthe project and scope of work.
Expenditures
Construction
2009
1,300,000
1,300,000
2010
1 ,900,000
1,900,000
2011
1,500,000
1,500,000
2012
1,500,000
1,500,000
2013
1,200,000
1,200,000
Total
7,400,000
7,400,000
Total
Funding Sources 2009 2010 2011 2012 2013 Total
Assessment/Revolving Assess 1,300,000 1,900,000 1,200,000 1,500,000 1,200,000 7,100,000
MSA 300,000 300,000
Total 1,300,000 1,900,000 1,500,000 1,500,000 1,200,000 7,400,000
OperationallmpactJOther I
This project may decrease maintenance costs.
Capital Improvement Program
City of Chanhassen, MN
SWMP-019
2009 thru 2013
Contact Paul Oehme
Department Surface Water Management
Account # 1 720-0000-4702
Account # 3
Type Improvement
Useful Life Unassigned
Category SWMP
Priority nfa
Project #
Project Name Street Improvement Projects - Storm Water Mgmt
Account #2
Total Project Cost $850,000
Description I
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments.
Justification
I
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Expenditures
Construction
2009
50,000
50,000
2010
400,000
400,000
2011
2012
400,000
400,000
2013
Total
850,000
850,000
Total
Funding Sources
Surface Water Utility Fund
2009
50,000
50,000
2010
400,000
400,000
2011
2012
400,000
400,000
2013
Total
850,000
850,000
Total
Operational Impact/Other I
Inventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
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