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CC SUM 2008 10 13 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES OCTOBER 13, 2008 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Litsey, Councilwoman Ernst, Councilwoman Tjornhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Roger Knutson, Kate Aanenson, Paul Oehme, Todd Hoffman, Jill Sinclair, and Krista Spreiter PUBLIC PRESENT: Emily Fleischauer 71 Choctaw Circle Liz, Hannah & Kyle Hoffman 6891 Utica Lane Marcus Zbinden 6460 Bretton Way Leo Hofmeister 8622 Flamingo Drive PUBLIC ANNOUNCEMENTS: Mayor Furlong read an invitation to the annual Halloween th Party being held on Saturday, October 25, and presented the winners of the Water Wise Conservation Contest. CONSENT AGENDA: Councilman Litsey asked staff to elaborate on item (f), approval of quotes for City Hall standby generator improvements, before voting on the consent agenda. Councilman Litsey moved, Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated February 4, 2008 -City Council Work Session Minutes dated February 7, 2008 -City Council Work Session Minutes dated September 8, 2008 -City Council Verbatim and Summary Minutes dated September 8, 2008 Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated September 2, 2008 -Planning Commission Work Session Minutes dated September 16, 2008 Resolution #2008-49: b. Accept Three Donations to the Chanhassen Senior Center from Community Bank Chanhassen, KleinBank Chanhassen and Marion Stultz. c. Approval of Amendments to Chapter 20 of City Code Concerning Zoning Regulations; including Summary Ordinance for Publication Purposes. City Council Summary - October 13, 2008 Resolution #2008-50: d. Approve Resolution Requesting Reimbursement for Community Roadside Landscape Partnership Grant. e. Approval of On-Sale Temporary Liquor License for November 8, 2008, St. Hubert Catholic Community, 8201 Main Street. Resolution #2008-51: f. Approval of Quotes for City Hall Standby Generator Improvements. Resolution #2008-52: g. 2008 Street Improvement Project 08-01: Approve Quote for Storm Pipe Replacement on Beachlot. Resolution #2008-53: h. Public Works Maintenance Facility Project 08-03: Approve Quotes for Granular Borrow Material and Trucking Services. Resolution #2008-54: i. Resolution Authorizing Execution of Limited Use Permit with State of Minnesota, Department of Transportation for a Pedestrian Trail in the Right-of- Way of State Highway 41. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. NICK’S STORAGE & PARKING: REQUEST FOR AMENDMENT TO CONDITIONAL USE PERMIT, 1900 STOUGHTON AVENUE, APPLICANT: JACQUES GIBBS. Kate Aanenson provided background information and research done since the proposal originally came before the City Council three meetings ago. Craig Mertz, representing the applicant, stated their support with the staff report and recommendation. Councilwoman Tjornhom moved, Councilman Litsey seconded that the City Council approves an amendment to Conditional Use Permit #87-2 to permit a total of 60 outdoor storage spaces to be located in Phase III of the site and the attached Findings of Fact and Decision, subject to the following conditions: 1.The 60 parking stalls for various vehicle storage, shall be confined to the area labeled Phase III in the staff report and the area shall have a gravelor grass surface. 2.The applicant shall provide 15 Black Hills Spruce along the fence line to provide 100 percent screening of the outdoor storage area. a.The applicant shall submit a letter of credit to cover the cost of material installation and one year warranty. 3.Drainage and utility easement is shown but must be revised to include: 2 City Council Summary - October 13, 2008 a.Add ten feet of width for a total of 20 feet of easement between the drive entrance and the pond easement. b.Provide drainage and utility easement description and drawing. c.Drainage and utility easement must cover entire 944 contour on the east side of the pond. 4.Update sheet 2 of 2 skimmer detail to show a berm elevation of 744. 5.Plans and report must be signed by a registered engineer registered in the state of Minnesota. 6. Security of $12,000 must be provided to the city for the construction of the pond and maintenance of erosion control, along with the signed CUP agreement. 7.The pond must be completed no later than November 15, 2008. 8.A detailed erosion control plan will be needed. At a minimum, this plan shall include: a.Erosion control blanket (category 3) on all slopes 3:1 or steeper. This includes the ponds. b.Perimeter silt fence needs to be shown. A re-vegetation plan for all disturbed areas. Deep-rooted woody vegetation is encouraged north of the outdoor storagearea. c.An inspection of erosion control must be conducted prior to construction commencement. 9.Any additional development to Parcel A or Parcel B shall require additional stormwater ponding. (This would include Phase III of Parcel A). 10.The 60 outdoor storage units shall not increase the hard surface coverage on the site. 11.The outdoor storage shall be removed from the site upon completion of Phase III of the mini- storage facility. 12.Sign 2, the ground low profile sign along Old Highway 212, must be removed. 13.Sign 4, the directional sign at the corner of Old Highway 212 and Stoughton Avenue, must be removed. 14.Sign 1, the entrance sign along Stoughton Avenue: a.Shall meet the definition of a ground low profile sign in that it must be in contact with the ground; b.May not exceed 64 square feet of sign display area; c.May not be greater than 8 feet in height; d.A sign permit must be approved prior to alterations and Signs 2 and 4 must be removed prior to sign permit approval. 15.Sign 3, the pylon sign along Old Highway 212 - A sign permit must be approved prior to alterations and Signs 2 and 4 must be removed prior to sign permit approval. 3 City Council Summary - October 13, 2008 All voted in favor and the motion carried unanimously with a vote of 5 to 0. ARBORETUM SHOPPING CENTER: CONSIDER REQUEST FOR A MINOR PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO ALLOW AN LED MOTION SIGN ON THE PERMITTED SIGN ON PROPERTY LOCATED AT 7755 CENTURY BOULEVARD (LOT 2, BLOCK 1, ARBORETUM SHOPPING CENTER). APPLICANT: SIGN SOURCE & NORTH COAST PARTNERS, LLP. Kate Aanenson presented the staff report and Planning Commission update on this item. Mayor Furlong asked for clarification on the location of the sign. Councilman Litsey asked about the size of the lettering. Councilwoman Tjornhom asked for clarification of the language in the current ordinance regarding these type of signs. The applicant was not present. After comments from the council, the following motion was made. Councilwoman Ernst moved, Councilman McDonald seconded to approve the Planned Unit Development amendment for Arboretum Shopping Center (PUD 03-06), Planning Case #08-17, amending the design standards Section e. Signage Criteria, to allow an electronic message center on an existing monument sign as follows: Monument Sign 1.Lot 1 shall not contain any monument signs. In return, the applicant shall be permitted to place a 10-foot high sign with a maximum area of 48 square feet along Highway 5 on Lot 2. a.An electronic message center sign may be permitted as part of the 48 square-foot sign display area in lieu of alternative temporary signage and shall comply with the following standards: i.No electronic message center sign may be erected that, by reason of position, shape, movement or color interferes with the proper functioning of a traffic sign, signal or which otherwise constitutes a traffic hazard. ii.Electronic message center displays shall not exceed 5,000 Nits between the hours of civil sunrise and civil sunset and shall not exceed 500 Nits between the hours of civil sunset and civil sunrise. iii.Electronic message center signs shall not cause direct glare nor become a distraction due to excessive brightness. iv.The lamp wattage and luminance level in candelas per square meter (Nits) shall be provided at the time of permit applications. v.There shall be no electronic message center signs in the front setback area within 50 feet of a street intersection (as measured from intersecting right- of-way lines) or within 125 feet of a residential district, except where lighting for such sign is indirect or diffused and in no way constitutes a traffic hazard. 4 City Council Summary - October 13, 2008 vi.Electronic and non-electronic message center sign display area used on a sign shall not exceed a total of 40 square feet or 25 percent of the allowable sign area, whichever is less. The message displayed on electronic message center signs shall be depicted in one statement and not a continuing sentence or flow of information. Flashing, scrolling, special effects or animated scenes on electronic reader boards shall be prohibited. vii.Electronic message center sign LED display use for signs within 500 feet of single-family residential homes shall be limited to the hours between 6:00 a.m. and 10:00 p.m. viii.Temporary signage other than that depicted on the LED display is prohibited for tenants on Lot 1. 2.Lot 2 will contain one monument sign at the intersection of Highway 5 and Century Boulevard. The height of the sign shall not exceed 5 feet with an area of 24 square feet. 3.All signs shall be built of materials similar to those used on the exterior of the buildings and complement their architectural design. The signs must maintain a minimum 10-foot setback from the property lines. All voted in favor and the motion carried unanimously with a vote of 5 to 0. CONSIDER APPROVAL OF THE CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES, NEW PUBLIC WORKS BUILDING. Paul Oehme presented a power point presentation on construction management services versus hiring a general contractor. Councilwoman Ernst asked staff to explain the criteria that was used for interviewing 3 firms versus 5 and the difference between employing a general contractor versus construction manager. Councilman Litsey expressed concern that the City didn’t interview all the bidders. Councilwoman Tjornhom asked why the huge gap in the general condition cost and on-site reimbursable expenses. Councilman McDonald asked if cost savings incurred by the construction manager are carried over to the City. Brian Recker with RJM Construction discussed their policy regarding contract savings. Councilwoman Ernst asked if staff had worked with a consultant in preparing the RFP. Mayor Furlong asked about the timeline of the council approving multiple contracts throughout the project. Brian Recker provided background information on RJM Construction and examples of similar projects worked on by their firm. After comments from the council, the following motion was made. Councilman Litsey moved, Councilwoman Tjornhom seconded that the City Council directs staff to enter into a contract for construction management services with RJM Construction in the amount of $442,600. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS: Councilwoman Ernst congratulated Todd Gerhardt and Greg th Sticha for their efforts in receiving the award for Financial Recording Excellence for the 18 consecutive year. Mayor Furlong commented on the Fire Department’s open house as well as encouraging all residents to visit the Minnesota Landscape Arboretum to view the fall colors and exhibits. 5 City Council Summary - October 13, 2008 ADMINISTRATIVE PRESENTATIONS: Todd Gerhardt provided updates on road construction projects within the city. CORRESPONDENCE DISCUSSION. Councilman Litsey mentioned the correspondence received from Police Chief Rob Reynolds regarding the assistance provided by Carver County and Chanhassen deputies during the Republican National Convention. Councilwoman Ernst moved, Councilwoman Tjornhom seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:35 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 6