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B-2. Park & Recreation Dept. 2009 Budget
CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227,1160 Fax: 952,227.1170 Finance Phone: 952.227.1140 Fax: 952,227.1110 Park & Recreation Phone: 952,227,1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227,1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227,1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952,227.1310 Senior Center Phone: 952.227.1125 Fax: 952,227,1110 Web Site www.ci.chanhassen.mn.us (S-;L ~ . ,.,,- MEMORANDUM TO: Todd Gerhardt, City Manager Greg Sticha, Finance Director ",;/ Todd Hoffman, Park and Recreation Director 111 October 27, 2008 CJ~ . FROM: DATE: SUBJ: Proposed 2009 Park and Recreation General Fund Budget I am pleased to present the attached documents outlining the proposed 2009 Park and Recreation General Fund Budget. The activities included in this presentation are the Park and Recreation Commission, Park and Recreation Administration, Recreation Center, Lake Ann Park Operations, Park Maintenance, Senior Citizens Center, Recreation Programs and Self-Supporting Programs. This budget delivers services supporting over 1,000 acres of parks and park preserves, over 80 miles of pedestrian trails, downtown boulevards and streetscapes, 27 baseball and softball fields, 23 soccer fields, 22 playgrounds, 17 tennis courts, 10 outdoor skating rinks, 8 park buildings, 7 swimming beaches, a recreation center, senior center, skate park, special events programs, youth and adult recreation programming, and multiple youth athletic associations. Overall our budgeted 2009 expenses are proposed to increase $95,200 or 5.35% over budgeted 2008 expenses. Budgeted revenues are proposed to increase $8,900 or 2.3% over budgeted 2008 revenues. I am estimating that 2008 expenses will be under budget by less than 1 % at year's end. Summary of changes (increase/decrease) from 2008 budget for each account: PARK AND RECREATION COMMISSION No Change. PARK AND RECREATION ADMINISTRATION Personal Services Increase - $7,000 (5.9%), Salary and benefits adjustments Materials and Supplies - No Change Contractual Services Increase - $1,000 (10.4%), Increase in travel and training RECREA TION CENTER Personal Services Increase - $15,100 (7.1 %), Salary and benefits adjustments Materials and Supplies - No Change Contractual Services - No Change Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Todd Gerhardt Mr. Greg Sticha October 27, 2008 Page 2 LAKE ANN PARK OPERATIONS Personal Services Decrease - $400 (2.9%), Staff turnover resulting in lower wages Material and Supplies Increase - $400 (4.4%), Food and beverage cost increases Contractual Services Increase - $6,000 (11.7%): First year of new two-year lifeguard contract ($3,000) Adjustment in utility costs for electricity for ball field lights and picnic shelters ($3,000) PARK MAINTENANCE Personal Services Increase - $48,500 (7.3%), Salary and benefit adjustments Materials and Supplies - No Change Contractual Services Increase - $6,300 (7.1 % ): Adjustment in utility costs for Lake Ann Park maintenance facility ($1,500) Adjustment in refuse fees for additional trips and fuel surcharge ($2,000) Adjustment in portable restroom contract to extend the provision of 7 units in neighborhood parks by 14 weeks ($3,000) SENIOR CITIZENS CENTER Personal Services Increase - $7,400 (20.1 %), Salary and benefit adjustment Materials and Supplies Increase - $200 (4.7%), Product cost increases Contractual Services Increase - $1,100 (5.6%), Adjustment in transportation costs to account for rising costs and additional activities RECREA TION PROGRAMS Personal Services Increase - $14,200 (8.6%), Salary and benefits adjustments and additional week of Lake Ann Adventure Camp Materials and Supplies Increase - $2,000 (11.7%), Supplies for additional week of camp and additional special event supplies Contractual Services Increase - $300 (0.3%) SELF-SUPPORTING PROGRAMS Personal Services Increase - $2,300 (8.6%), Wage adjustments for umpires Materials & Supplies Increase - $2,500 (48.1 %), Softball and T-shirt cost increases Contractual Services Decrease - $18,700 (27.5%), Reduced participation numbers in youth and adult sports programs ATTACHMENTS 1. Budget Sheets CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1510 Park & Ree Commission 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4130 Supplies-Program 100 100 0.0% 4210 Books & Periodicals 100 100 0.0% TOTAL MATERIALS & SUPPLIES 200 200 0.0% 4340 Printing & Publishing 1,322 900 900 0.0% 4360 Subscriptions & Memberships 700 700 0.0% 4370 Travel & Training 445 400 400 0.0% * TOTAL CONTRACTUAL SERVICES 1,767 2,000 2,000 0.0% ** TOTAL PARK & REC COMMISSION 1,767 2,200 2,200 0.0% ~ CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1520 Park & Ree Administration 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 93,735 95,200 99,600 4.6% 4030 Contributions-Retirement 12,411 13,400 14,400 7.5% 4040 Contributions-Insurance 10,616 9,500 11,000 15.8% 4050 Workers Compensation 381 400 500 25.0% TOTAL PERSONAL SERVICES 117,143 118,500 125,500 5.9% 4120 Supplies-Equipment 90 500 500 0.0% 4130 Supplies-Program 13 200 200 0.0% 4140 Supplies-Vehicles 319 0.0% 4210 Books & Periodicals 100 100 0.0% 4240 Uniforms & Clothing 200 200 0.0% * TOTAL MATERIALS & SUPPLIES 422 1,000 1,000 0.0% 4300 Fees, Services 1,100 1,100 0.0% 4310 Telephone 1,132 900 900 0.0% 4330 Postage 400 400 0.0% 4340 Printing & Publishing 424 1,500 1,500 0.0% 4360 Subscriptions & Memberships 1,055 1,600 1,600 0.0% 4370 Travel & Training 5,157 3,800 4,800 26.3% 4380 Mileage 178 300 300 0.0% 4440 License & Registration 30 0.0% * TOTAL CONTRACTUAL SERVICES 7,976 9,600 10,600 10.4% ** TOTAL PARK & REC ADMINISTRATION 125,541 129,100 137,100 6.2% CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1530 Recreation Center 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INCJ(DEC) 4010 Salaries & Wages-Reg 42,392 43,700 54,100 23.8% 4020 Salaries & Wages-Temp 128,836 132,000 135,000 2.3% 4021 Overtime-Temp 115 0.0% 4030 Contributions-Retirement 23,253 28,000 28,000 0.0% 4040 Contributions-Insurance 6,453 5,800 6,700 15.5% 4050 Workers Compensation 4,033 3,200 4,000 25.0% 4060 Unemployment 908 0.0% * TOTAL PERSONAL SERVICES 205,991 212,700 227,800 7.1% 4120 Supplies-Equipment 3,073 8,000 8,000 0.0% 4130 Supplies-Program 4,184 3,000 3,000 0.0% 4150 Maintenance Materials 500 500 0.0% * TOTAL MATERIALS & SUPPLIES 7,257 11 ,500 11,500 0.0% 4300 Fees, Services 2,196 29,700 29,700 0.0% 4310 Telephone 1,595 2,500 2,500 0.0% 4320 Utilities 28,835 37,500 37,500 0.0% 4360 Subscriptions & Memberships 33 300 300 0.0% 4370 Travel & Training 400 400 0.0% 4375 Promotional Expense 306 1,600 1,600 0.0% 4510 Repair & Maintenance-Building 1 ,455 3,000 3,000 0.0% 4530 Repair & Maintenance-Equip 636 1,000 1,000 0.0% 4590 Misc. Contractual Services 602 1,000 1,000 0.0% * TOTAL CONTRACTUAL SERVICES 35,658 77,000 77,000 0.0% ** TOTAL RECREATION CENTER 248,906 301,200 316,300 5.0% CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1540 Lake Ann Park Operations 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4020 Salaries & Wages-Temp 7,029 12,200 12,200 0.0% 4021 Overtime-Temp 6 500 400 (20.0%) 4030 Contributions-Retirement 538 800 600 (25.0%) 4050 Workers Compensation 160 300 200 (33.3%) TOTAL PERSONAL SERVICES 7,734 13,800 13,400 (2.9%) 4120 Supplies-Equipment 3,364 0.0% 4130 Supplies-Program 9,017 8,600 9,000 4.7% 4240 Uniforms & Clothing 500 500 500 0.0% * TOTAL MATERIALS & SUPPLIES 12,881 9,100 9,500 4.4% 4300 Fees, Services 29,018 31,800 34,000 6.9% 4310 Telephone 2,469 3,600 2,400 (33.3%) 4320 Utilities 10,297 15,000 20,000 33.3% 4340 Printing & Publishing 1,000 1,000 0.0% * TOTAL CONTRACTUAL SERVICES 41,784 51,400 57,400 11.7% ** TOTAL LAKE ANN PARK OPERATIONS 62,399 74,300 80,300 8.1% CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1550 Park Maintenance 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 426,681 435,400 450,600 3.5% 4011 Overtime-Reg 17,032 8,000 15,000 87.5% 4020 Salaries & Wages-Temp 85,216 82,000 90,000 9.8% 4021 Overtime-Temp 2,416 3,000 4,000 33.3% 4030 Contributions-Retirement 66,154 61,700 68,000 10.2% 4040 Contributions-Insurance 67,269 59,700 69,700 16.8% 4050 Workers Compensation 11,843 11 ,500 12,500 8.7% * TOTAL PERSONAL SERVICES 676,612 661,300 709,800 7.3% 4120 Supplies-Equipment 43,759 32,000 32,000 0.0% 4140 Supplies-Vehicles 3,647 8,000 8,000 0.0% 4150 Maintenance Materials 34,152 33,000 33,000 0.0% 4151 Irrigation Materials 3,735 3,000 3,000 0.0% 4240 Uniforms & Clothing 2,317 2,800 2,800 0.0% 4260 Small Tools & Equipment 1,588 2,500 2,500 0.0% * TOTAL MATERIALS & SUPPLIES 89,199 81,300 81,300 0.0% 4300 Fees, Services 28,798 22,000 22,000 0.0% 4310 Telephone 3,692 3,700 3,700 0.0% 4320 Utilities 9,037 6,000 7,500 25.0% 4340 Printing & Publishing 59 400 200 (50.0%) 4350 Cleaning & Waste Removal 6,685 6,000 8,000 33.3% 4360 Subscriptions & Memberships 105 400 400 0.0% 4370 Travel & Training 498 2,000 2,000 0.0% 4400 Rental-Land & Buildings 22,948 28,500 31,500 10.5% 4410 Rental-Equipment 55 2,000 2,000 0.0% 4440 License & Registration 10 700 700 0.0% 4510 Repair & Maintenance-Building 7,460 3,000 3,000 0.0% 4520 Repair & Maintenance-Vehicles 1,657 2,500 2,500 0.0% 4530 Repair & Maintenance-Equip 6,449 6,500 6,500 0.0% 4531 Repair & Maintenance-Radios 500 500 0.0% 4541 Repair & Maintenance-Trails 81 0.0% 4560 Repair & Maintenance-Signs 2,962 4,000 4,000 0.0% 4933 Sales Tax 161 0.0% * TOTAL CONTRACTUAL SERVICES 90,657 88,200 94,500 7.1% 4705 Other Equipment 4,938 4,000 4,000 0.0% * TOTAL CAPITAL OUTLAY 4,938 4,000 4,000 0.0% ** TOTAL PARK MAINTENANCE 861,407 834,800 889,600 6.6% CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1560 Senior Citizens Center 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg 27,594 32,200 38,500 19.6% 4030 Contributions-Retirement 3,834 4,500 5,600 24.4% 4040 Contributions-Insurance 0.0% 4050 Workers Compensation 114 200 200 0.0% TOTAL PERSONAL SERVICES 31,542 36,900 44,300 20.1% 4120 Supplies-Equipment 484 300 300 0.0% 4130 Supplies-Program 4,478 4,000 4,200 5.0% * TOTAL MATERIALS & SUPPLIES 4,962 4,300 4,500 4.7% 4300 Fees, Services 16,873 18,500 19,600 5.9% 4340 Printing & Publishing 21 100 100 0.0% 4350 Cleaning & Waste Removal 79 200 200 0.0% 4360 Subscriptions & Memberships 77 100 100 0.0% 4370 Travel & Training 110 300 300 0.0% 4375 Promotional Expense 230 200 200 0.0% 4380 Mileage 56 100 100 0.0% TOTAL CONTRACTUAL SERVICES 17,445 19,500 20,600 5.6% ** TOTAL SENIOR CITIZENS CENTER 53,949 60,700 69,400 14.3% CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1600 Recreation Programs 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DECl 4010 Salaries & Wages-Reg 80,967 85,200 89,600 5.2% 4020 Salaries & Wages-Temp 50,911 57,100 62,500 9.5% 4021 Overtime-Temp 1,102 400 1,100 175.0% 4030 Contributions-Retirement 15,181 12,500 16,000 28.0% 4040 Contributions-I nsurance 10,020 9,400 9,400 0.0% 4050 Workers Compensation 1,325 1,200 1,400 16.7% * TOTAL PERSONAL SERVICES 159,507 165,800 180,000 8.6% 4120 Supplies-Equipment 1,947 2,000 2,000 0.0% 4130 Supplies-Program 14,336 13,600 15,600 14.7% 4240 Uniforms & Clothing 708 1,500 1,500 0.0% TOTAL MATERIALS & SUPPLIES 16,991 17,100 19,100 11.7% 4300 Fees, Services 47,761 57,200 54,100 (5.4%) 4310 Telephone 1,182 3,200 3,200 0.0% 4320 Utilities 2,385 2,800 3,700 32.1% 4330 Postage 200 200 0.0% 4340 Printing & Publishing 4,128 4,400 6,400 45.5% 4360 Subscriptions & Memberships 105 0.0% 4370 Travel & Training 11 500 400 (20.0%) 4380 Mileage 500 600 20.0% 4400 Rental-Land & Buildings 6,178 6,500 7,000 7.7% 4410 Rental-Equipment 21,531 18,200 18,200 0.0% 4530 Repair & Maintenance-Equip 111 0.0% 4933 Sales Tax 74 0.0% * TOTAL CONTRACTUAL SERVICES 83,466 93,500 93,800 0.3% ** TOTAL RECREATION PROGRAMS 259,964 276,400 292,900 6.0% CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1700 Self-Supporting Programs 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC} 4010 Salaries & Wages-Reg 20,242 21,300 22,400 5.2% 4020 Salaries & Wages-Temp 3,733 900 100.0% 4030 Contributions-Retirement 3,171 3,100 3,300 6.5% 4040 Contributions-Insurance 2,505 2,400 2,500 4.2% 4050 Workers Compensation 140 100 100 0.0% * TOTAL PERSONAL SERVICES 29,791 26,900 29,200 8.6% 4120 Supplies-Equipment 189 400 600 50.0% 4130 Supplies-Program 6,333 4,800 7,100 47.9% * TOTAL MATERIALS & SUPPLIES 6,522 5,200 7,700 48.1% 4300 Fees, Services 91,833 68,000 49,300 (27.5%) 4933 Sales Tax 14 0.0% * TOTAL CONTRACTUAL SERVICES 91,847 68,000 49,300 (27.5%) ** TOTAL SELF-SUPPORTING PROGRAMS 128,160 100,100 86,200 (13.9%)