B-1. Administration Department Budget Presentation
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227,1110
Building Inspections
Phone: 952,227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227,1110
Park & Recreation
Phone: 952.227.1120
Fax: 952,227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227,1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952.227,1300
Fax: 952.227.1310
Senior Center
Phone: 952,227.1125
Fax: 952.227.1110
Web Site
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MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM:
Laurie Hokkanen, Assistant City Manager
October 31,2008 OUr.
DATE:
SUBJ:
2009 Budget Request - Administration
DISCUSSION
Attached are the 2009 budget request worksheets for the Administration
Departments. Staff is planning to give a brief PowerPoint presentation on the
budget but would like to highlight some of the changes in this year's request.
The budget request for the City Council (101-1110) is $148,900, an increase of
10.4% from the 2008 budget. The increase provides for the bi-annual Citizen
Survey to be conducted (approximately $16,000), increases in printing and
mailing costs for the Connection and Maple Leaf ($48,000/2.1 % increase), and
increases in membership dues. The League of Minnesota Cities dues are
increasing by 3.75%.
The budget request in the Administration Department (101-1120) is $466,500, an
increase of 7.27% from the 2008 budget. The increases are largely for personnel
services, fees for services, and telephone charges. Fees for services expenditures
include mandatory background checks and costs associated with marketing the
City (signage, property valuation, etc.).
The budget request for Legal Services (101-1140) is $168,000, an increase of 0%
from the 2008 budget. Based on 2008 actual legal fees thus far and projections
regarding outstanding issues, staff projects legal fees will not increase in 2009.
The budget request for Property Assessment (101-1150) is $110,000, an increase
of 8.3% from the 2008 budget. The City contracts for property assessment with
Carver County. The budget increases includes a 5% increase in the County's fees
and allows for new parcels to be assessed. Assessment fees will increase from
$lO/parcel to $10.50 for residential, from $10.50 to $ll1parcel for Agricultural,
and from $11 to 411.50/parcel for Commercial/Industrial.
The budget request for the MIS Department is (101-1160) is $301,200, an
increase of 5.6% from the 2008 budget. The increase is mainly from personnel
services and fees for service. Fees for Service includes the addition of software
maintenance for the Storage Area Network deployed in 2008 ($3,800), and
increases in software maintenance fees for existing software applications (3%
increase for Springbrook software.)
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
Administration Budgets
October 31, 2008
Page 2
The budget request for City Hall (101-1170) is $429,200 which is 9.3% higher than the 2008
budget. Increases include personnel services. Both office supplies ($43,000/16.2% increase)
and repair and maintenance ($10,000/100% increase) have been adjusted to reflect actual
spending. Utilities have been projected to increase by 25%, reflecting market expectations.
The budget request for Elections (101-1180) is $27,900, an increase of 0% from the 2008 budget.
Although 2009 is an off-year for Elections, the City's policy has been to budget one-half of each
election cycle every year to avoid fluctuations from year to year.
The budget request for the Library (101-1190) is $147,200, an increase of 33.6% from the 2008
budget. Increases are largely due to the projected increased cost of utilities ($90,000/34.3%
increase), which are adjusted to reflect actual spending and projected market conditions. Other
increases include adjustments to reflect actual costs for fees for service ($4,000/300% increase,
includes alarm monitoring, window cleaning) and repair and maintenance to the building
($14,000/250% increase).
The budget request for Police Administration (101-1210) is $1,625,800, an increase of 8.2%
from the 2008 budget. This budget includes the revision of the Carver County contract formula,
which resulted in cost reductions for the City. The Police contract (which will be on a later City
Council agenda for approval) includes the addition of a liaison Lieutenant at a cost of $108,370
to replace the liaison Sergeant (cost differential of approx. $5,000). This recommendation
reflects the nature of the responsibilities and clarifies the chain of command. The contract also
adds a school resource deputy on January 1,2009 ($87,449; costs to be shared with ISD 112) and
.33 FTE Deputy (annual cost of $106,781) in September of 2009 to fill in for the SRO when
he/she goes into the school.
The budget request for Community Service (101-1260) is $74,700, an increase of 2.3% from the
2008 budget. Increases in this category are attributed to supplies and equipment ($3,200, 43%
increase) needed to assist the Community Service Officers with animal control and code
enforcement. Examples of previous purchases include a digital camera, animal control pole, and
microchip scanner for identifying lost animals.
The budget request for Cable TV (210) is $89,100, a decrease of (9.9%) from the 2008 budget.
Cable TV is funded wholly through franchise fees paid by cable TV subscribers. Projects
undertaken in 2008 to update the City's broadcast equipment have been completed, allowing for
a reduction in several line items, including fees for service.
Attachments - Budget Sheets
g:\admin\lh\budgets\2009 budget\2009 admin budget memo.doc
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1110 Legislative
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INCUDEC)
4020 Salaries & Wages-Temp 30,550 31,600 31,600 0.0%
4030 Contributions-Retirement 2,170 2,500 2,500 0.0%
4050 Workers Compensation 86 100 100 0.0%
* TOTAL PERSONAL SERVICES 32,807 34,200 34,200 0.0%
4210 Books & Periodicals 200 200 0.0%
* TOTAL MATERIALS & SUPPLIES 200 200 0.0%
4300 Fees, Services 16,069 8,000 20,000 150.0%
4330 Postage 5,984 6,500 6,500 0.0%
4340 Printing & Publishing 46,079 47,000 48,000 2.1%
4360 Subscriptions & Memberships 27,174 29,000 30,000 3.4%
4370 Travel & Training 8,608 8,000 8,000 0.0%
4375 Promotional Expense 3,980 2,000 2,000 0.0%
* TOTAL CONTRACTUAL SERVICES 107,893 100,500 114,500 13.9%
- TOTAL LEGISLATIVE 140,700 134,900 148,900 10.4%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1120 Administration
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
4010 Salaries & Wages-Reg 288,189 294,000 311,000 5.8%
4020 Salaries & Wages-Temp 35 6,000 6,000 0.0%
4030 Contributions-Retirement 37,977 37,800 44,800 18.5%
4040 Contributions-Insurance 37,137 35,500 37,900 6.8%
4050 Workers Compensation 1,182 1,200 1,300 8.3%
* TOTAL PERSONAL SERVICES 364,521 374,500 401,000 7.1%
4120 Supplies-Equipment 132 200 200 0.0%
4130 Supplies-Program 100 100 0.0%
4210 Books & Periodicals 184 200 200 0.0%
* TOTAL MATERIALS & SUPPLIES 316 500 500 0.0%
4300 Fees, Services 23,716 2,000 7,000 250.0%
4310 Telephone 2,746 2,400 2,900 20.8%
4330 Postage 10,478 16,000 16,000 0.0%
4340 Printing & Publishing 280 1,500 1,000 (33.3%)
4360 Subscriptions & Memberships 3,832 4,000 4,000 0.0%
4370 Travel & Training 8,322 8,000 8,000 0.0%
4380 Mileage 5,225 7,200 7,200 0.0%
4410 Rental-Equipment 19,043 18,500 18,500 0.0%
4530 Repair & Maintenance-Equip 300 300 0.0%
4807 Property Tax Expense 20 100 100.0%
* TOTAL CONTRACTUAL SERVICES 73,661 59,900 65,000 8.5%
4703 Office Equipment 0.0%
* TOTAL CAPITAL OUTLAY 0.0%
** TOTAL ADMINISTRATION 438,499 434,900 466,500 7.3%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1140 Legal
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET 0/0 INC/(DEC)
4302 Fees, Legal 142,105 168,000 168,000 0.0%
* TOTAL CONTRACTUAL SERVICES 142,105 168,000 168,000 0.0%
**
TOTAL LEGAL
142,105
168,000
168,000
0.0%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1150 Property Assessment
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
4300 Fees, Services 101,496 101,500 109,900 8.3%
4340 Printing & Publishing 100 100 0.0%
* TOTAL CONTRACTUAL SERVICES 101,496 101,600 110,000 8.3%
**
TOTAL PROPERTY ASSESSMENT
101,496
101,600
110,000
8.3%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1160 M.tS.
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
4010 Salaries & Wages-Reg 124,879 129,500 136,000 5.0%
4030 Contributions-Retirement 17,301 18,300 19,600 7.1%
4040 Contributions-Insurance 16,989 15,300 17 ,500 14.4%
4050 Workers Compensation 523 500 600 20.0%
* TOTAL PERSONAL SERVICES 159,692 163,600 173,700 6.2%
4150 Maintenance Materials 1,283 1,300 1,300 0.0%
4210 Books & Periodicals 871 600 600 0.0%
4220 Software Licenses 739 0.0%
4260 Small Tools & Equipment 110 500 500 0.0%
* TOTAL MATERIALS & SUPPLIES 3,002 2,400 2,400 0.0%
4300 Fees, Services 82,644 86,100 92,400 7.3%
4310 Telephone 1,111 1 ,400 1,500 7.1%
4320 Utilities 11,789 12,600 12,000 (4.8%)
4370 Travel & Training 17,831 14,200 14,200 0.0%
4530 Repair & Maintenance-Equip 4,401 5,000 5,000 0.0%
4933 Sales Tax 1,054 0.0%
* TOTAL CONTRACTUAL SERVICES 118,831 119,300 125,100 4.9%
4703 Office Equipment 2,871 0.0%
* TOTAL CAPITAL OUTLAY 2,871 0.0%
** TOTAL M.tS. 284,395 285,300 301,200 5.6%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1170 City Hall
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INCIlDEC)
4010 Salaries & Wages-Reg 49,957 50,300 51,800 3.0%
4011 Overtime-Reg 3,516 3,500 3,500 0.0%
4030 Contributions-Retirement 7,338 7,100 7,500 5.6%
4040 Contributions-Insurance 6,462 5,900 6,700 13.6%
4050 Workers Compensation 1,730 1,600 1,800 12.5%
* TOTAL PERSONAL SERVICES 69,002 68,400 71,300 4.2%
4110 Supplies-Office 42,555 37,000 43,000 16.2%
4120 Supplies-Equipment 659 1,000 1,000 0.0%
4140 Supplies-Vehicles 146 1,000 1,000 0.0%
4150 Maintenance Materials 3,428 3,000 3,000 0.0%
4260 Small Tools & Equipment 34 300 300 0.0%
* TOTAL MATERIALS & SUPPLIES 46,823 42,300 48,300 14.2%
4300 Fees, Services 6,619 6,000 7,000 16.7%
4310 Telephone 11,052 16,000 16,000 0.0%
4320 Utilities 52,396 54,600 68,300 25.1%
4330 Postage 536 0.0%
4350 Cleaning & Waste Removal 32,643 35,000 35,700 2.0%
4410 Equipment Rental 987 0.0%
4440 License & Registration 100 100 0.0%
4483 Insurance-General Liability 166,026 163,000 170,000 4.3%
4510 Repair & Maintenance-Building 11 ,354 5,000 10,000 100.0%
4520 Repair & Maintenance-Vehicles 400 400 0.0%
4530 Repair & Maintenance-Equip 2,978 2,000 2,000 0.0%
4933 Sales Tax 103 100 100.0%
* TOTAL CONTRACTUAL SERVICES 284,696 282,100 309,600 9.7%
** TOTAL CITY HALL 400,521 392,800 429,200 9.3%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1180 Elections
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INCUDECl
4020 Salaries & Wages-Temp 20,500 20,500 0.0%
4030 Contributions-Retirement 1,000 1,000 0.0%
4060 Unemployment 13 0.0%
* TOTAL PERSONAL SERVICES 13 21,500 21,500 0.0%
4110 Office Supplies 200 200 0.0%
4300 Fees, Services 3,000 3,000 0.0%
4340 Printing & Publishing 2,000 2,000 0.0%
4370 Travel & Training 1,200 1,200 0.0%
* TOTAL CONTRACTUAL SERVICES 6,400 6,400 0.0%
- TOTAL ELECTIONS 13 27,900 27,900 0.0%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1190 Library Building
2008"t
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DECl
4150 Maintenance Materials 1,900 3,000 3,000 0.0%
4260 Small Tools & Equipment 563 0.0%
* TOTAL MATERIALS & SUPPLIES 2,463 3,000 3,000 0.0%
4300 Fees, Services 7,346 1,000 4,000 300.0%
4310 Telephone 1 ,466 2,200 2,200 0.0%
4320 Utilities 71,935 67,000 90,000 34.3%
4350 Cleaning & Waste Removal 30,308 33,000 34,000 3.0%
4510 Repair & Maintenance-Building 6,717 2,000 7,000 250.0%
4530 Repair & Maintenance-Equip 6,824 2,000 7,000 250.0%
4933 Sales Tax 277 0.0%
* TOTAL CONTRACTUAL SERVICES 124,871 107,200 144,200 34.5%
** TOTAL LIBRARY 127,334 110,200 147,200 33.6%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1210 Police Administration
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INCIlDEC)
4010 Salaries & Wages-Reg 58,454 60,200 62,700 4.2%
4030 Contributions-Retirement 8,079 8,500 9,000 5.9%
4040 Contributions-Insurance 6,564 5,900 6,700 13.6%
4050 Workers Compensation 446 500 500 0.0%
* TOTAL PERSONAL SERVICES 73,543 75,100 78,900 5.1%
4130 Program Supplies 5,098 5,000 5,000 0.0%
4300 Fees, Services 1,275.822 1,417 ,500 1,536,900 8.4%
4370 Travel & Training 95 500 100.0%
4375 Promotional Expense 50 4,500 4,500 0.0%
* TOTAL CONTRACTUAL SERVICES 1,281,065 1,427,000 1,546,900 8.4%
** TOTAL POLICE ADMINISTRATION 1,354,608 1,502,100 1,625,800 8.2%
CITY OF CHANHASSEN
2009 BUDGET
101 General Fund
1260 Community Service
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
4020 Salaries & Wages-Temp 44,183 47,000 47,000 0.0%
4021 Overtime-Temp 1,314 1 ,400 1,400 0.0%
4030 Contributions-Retirement 6,402 5,500 6,000 9.1%
4040 Contributions-Insurance 590 600 600 0.0%
4050 Workers Compensation 1,034 800 1,000 25.0%
* TOTAL PERSONAL SERVICES 53,523 55,300 56,000 1.3%
4120 Supplies-Equipment 2,158 1,000 1,500 50.0%
4130 Supplies-Program 702 500 700 40.0%
4140 Supplies-Vehicles 1,133 700 1,000 42.9%
4210 Books & Periodicals 32 200 200 0.0%
4240 Uniforms & Clothing 781 1,600 1,600 0.0%
* TOTAL MATERIALS & SUPPLIES 4,805 4,000 5,000 25.0%
4300 Fees, Services 12,485 9,600 9,600 0.0%
4310 Telephone 658 1,000 1,000 0.0%
4340 Printing & Publishing 1,394 500 500 0.0%
4360 Subscriptions & Memberships 84 300 300 0.0%
4370 Travel & Training 389 700 700 0.0%
4520 Repair & Maintenance-Vehicles 339 1,000 1,000 0.0%
4530 Repair & Maintenance-Equip 300 300 0.0%
4531 Repair & Maintenance-Radios 377 300 300 0.0%
4901 Refunds/Reimbursements 50 0.0%
4933 Sales Tax 27 0.0%
* TOTAL CONTRACTUAL SERVICES 15,804 13,700 13,700 0.0%
** TOTAL COMMUNITY SERVICE 74,132 73,000 74,700 2.3%
CITY OF CHANHASSEN
2009 BUDGET
SPECIAL REVENUE FUNDS
210 Cable TV Fund
2008 t
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
REVENUE
GENERAL PROPERTY TAX
3080 Franchise Fees 183,542 150,000 150,000 0.0%
* TOTAL GENERAL PROPERTY TAX 183,542 150,000 150,000 0.0%
OTHER REVENUE
3801 Interest Earnings 21 ,438 8,000 10,000 25.0%
* TOTAL OTHER REVENUE 21,438 8,000 10,000 25.0%
** TOTAL REVENUE 204,980 158,000 160,000 1.3%
EXPENDITURES
PERSONAL SERVICES
4010 Salaries & Wages-Reg 64,048 65,300 70,000 7.2%
4030 Contributions-Retirement 8,528 9,300 10,100 8.6%
4040 Contributions-I nsurance 8,129 8,300 8,700 4.8%
4050 Workers Compensation 263 300 300 0.0%
* TOTAL PERSONAL SERVICES 80,968 83,200 89,100 7.1%
MATERIALS & SUPPLIES
4120 Supplies-Equipment 5 500 500 0.0%
* TOTAL MATERIALS & SUPPLIES 5 500 500 0.0%
CONTRACTUAL SERVICES
4300 Fees, Services 780 15,000 2,000 (86.7%)
4340 Printing & Publishing 500 500 0.0%
4370 Travel & Training 100 100 0.0%
4483 Liability Insurance 1,500 1 ,400 1,500 7.1%
* TOTAL CONTRACTUAL SERVICES 2,280 17,000 4,100 (75.9%)
CAPITAL OUTLAY
4705 Other Equipment 4,954 5,500 2,000 (63.6%)
* TOTAL CAPITAL OUTLAY 4,954 5,500 2,000 (63.6%)
** TOTAL EXPENDITURES 88,207 106,200 95,700 (9.9%)
REVENUE OVER/{UNDER) EXPENDITURES 116,773 51,800 64,300