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Agenda and Work Session Items AGENDA CHANBASSEN CITY COUNCIL TUESDAY, MAY 27, 2003 CHANHASSEN MUNICIPAL BUILD.G, 7700 MARKF~T BOULEVARD 5:00 P.M. - EXECUTIVE SESSION OF ~ CITY COUNCIL A. Consider Approval of Settlement of Stipulation Agreement, McGlynn TIF District Litigation 5:30 P.M. - CITY COUNCIL WORK SESSION, COURTYARD CONFERENCE ROOM Note: If the Ci~ Council does not complete the work session items in the time allotted, the remaining items will be considered aj~ the regular agendm B. C. D. E. Tobacco Use Policy Overview of 2003 Revised Budget Sheets Taxation/Finance/Strategic Plan: 2004 Budget Process Chapters 10-19, City Code 7:00 P.M. - REGULAR MF~E~G, CITY COUNCIL CHAMBERS CALL TO ORDER (Pie{ice of AHeeiance) PUBLIC ANNOUNCEMENTS F. Presentation of Maple Leaf Award, Alison Blackowiak. CONSENT AGENDA All items listed under the Consent Agenda are consi~ to be murine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and consi~ separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. 1. a. Future Change Order for Additional Work on TH 101, City Project 97-12-3. b. Receive Commission Minutes: - Planning Commission Minutes dated May 6, 2003 c. Award of Bid, Bluff Creek Restoration Project SWMP 12-Y d. Approval of Renaming Ball Fields North of City HaH. VISITOR PRESENTATIONS LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE a. Lt. Widmer, Carver County Sheriff's Office John Wolff, Fire Chief PUBLIC m~.ARINGS Consider Recj:tmst for an On-Sale Intoxicating Liquor License, Chipotle, 550 We,st 79' Street. NEW BUSINESS J Consider Request for a Land Use Amendment from Re~dential Large Lot to Reaidential Low Density, Rezoning from A2-Agficulmml Est_~t¢ District to RSF-Single Family Residential; and Subdivision of Lot 1, Block 1, I-rffiside Oaks into 5 Lots with a Variance for the Use of a Private Street; 8800 Powers Blvd., Arild Rossavik, Powers Circle. e Comider Request for a Land Use Map Amendment from Residential-Medium Density to Public/Semi-Public; Rezoning from RSF-Single Family Residential and OI-Office Institutional to A2-Agriculmral Estate District: a Conditional Use Permit for the Use of the Pwperty as a Cemetery, and Site Plan Review; 381 West 78m Street; Sanders, Hacker, Bergly, Inc. and St. Hubert's Catholic Church, St. Hulxa't's ~. . Request for Preliminary and Final Plat Approval to C-'mate Two Lots on Lot 1, Block 1, ~mm Business Park 2"a Addition; and Site Plan Review for a 20,000 sq. f~ (expandable to 28,000 Ul. fo) Office Warehou~ Building; 2932 Water Tower Place, Jeff Podergois and Steiner Development Inc., Vengra Design. COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE DI$CU$$IQN Special EDA meeting follows the regular meeting A copy of the staff report and supporting documentation being sent to the city council will be available after 2:00 p.m. on Thursday. Please contact city hall at 952-227-1100 to verify that your item has not been deleted from the agenda any time after 2:00 p.m~ on Thursday. GUIDELINES FOR VISITOR P~SENTATIONS Welcome to the Cha~ha~,~-n City Council Meeting. In the intea'est of open communications, the Chaniutssen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor PrisOns. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remar~ shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a me~fl~:r of the City Council. 2. If there are a number of individuais present to speak on the same topic, please de~gnate a spolmapemon that can summarize the issue. 3. Limit your comments to five minutes. Additional time may be granted at &e discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comn~nw and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough ~ of your concern, suggestion or request Please be aware that disrespectful commeats or _comments of a personal nature, direct~ at an individual either by name or inference, will not be allowed. Pemomw,1 concerns should be directed to the City C 0F CHAPI SEN 7700 M=.mt Boulevard PO Box 147 Chanhass~q. MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspe~tlorm Phone: 952.227.1180 Fax: ~c52.227.1190 Engineering Phone: 952.227.1160 Fax:. 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recrestlon Phoae: 952.227.1120 Fax: 952.227.1110 Recrmion Center 2310 Ccu!ter Boulevard PhonE: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: o,952.227.1110 Public Worim 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone:. 952.227.1125 Fax: 952.227.1110 Web Site ,,,,;v,;,.ci.ch ar,,"msen.mn.us TO: Mayor & City Council FROM: Todd Gefl~ardt, City Manager DATE: May 20, 2003 SUB J: Discussion of Carver County TIF Litigation The City Council will be going into Executive Session to discuss the County TIF Litigation issue at 5:00 p.m. on Tuesday, May 27, 2003. The meeting will be held in the Courtyard Conference Room. The City of Chanhatten, A growing community ,vith c,eac !akes. quality SChOOls, a charming downto:;,n, thriving businesses, v, dnding trails, and beautiful parks. A gmat place to live, v;ork, and play. flTYOF 7700 I¥1a~ Boul~rard PO Box 147 Chanh~en. MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspection8 Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952_227.1120 Fax: 952.227.1110 R~eation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Plannlnll & Natural R~ources Phone: 952.227.1130 Fax: 952.227.1110 Public Wo~ 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site v,;w;.ci.chanhassen.mn.us TO: Todd Hoffman, Park and Recreation Director FROM: Jerry Ruegemer, Recreation Superintendent DATE: January 13, 2003 SUB J: Tobacco Use Policy The Park and Recreation Commission discussed many aspects of the Tobacco Policy at their December 10 meeting. The commission directed staff to make changes and below is the outline of these changes. 1. Changed the title of thc policy from "Tobacco Pine Policy" to '~robacco Use Policy". 2. In Section 1 of the policy, all the verbiage that identified youth activities and athletic areas was omitted. 3. In Section 1 of the policy, the only facilities identified in the Tobacco Use Policy are playgrounds, beaches, aquatic areas and skate park. I have attached a current draft copy of the Tobacco Use Policy for your review. I will discuss the changes with the commission at their January 28 meeting. Barring any changes, it is staff's recommendation the commission recommends approval of the Tobacco Use Policy to the City Council. Stop by if you have any questions. STAFF UPDATE - FEBRUARY 4~ 2003 The Park and Recreation Commission did review the Tobacco Use Policy and voted unanimously to recommend approval by the City Council. I met with the Partners for Tobacco Free Living, a group that is designed to assist recreational groups in their effort to model and promote healthy tobacco-free lifestyles. As part of the tobacco settlement with the State of Minnesota '~robacco-Free" si~tms are available at no cost to the City of Chanhassen. We need to complete an order form and we can receive the quantities we need. This will save the city $700-$1000. It is staff's recommendation that the City Council adopt the Tobacco Use Policy as submitted by staff. The City of Chanhaesen · A growing commur'.,:.t,.~ ,,,,-ith c'.~an lakes. ,:,,ali[¥ schools, a cna,ming dc:','nto;'m, thriving businesses. ;':inding trails, and beautiful parks. A Grot place to live. :,',,o:k. and Tobacco Policy For Outdoor Settings (Draft) C OF CHANHASEN 7700 Market Boul~rd PO Box 147 Chanhassen. MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax:. 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227'.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 R~eation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site v,',,;',;,.ci.caa nhassen.mn.us ~S, thc City of Chanhasscn believes that tobacco usc in thc proximity of children and adults engaging in or watching specified outdoor r~-reational activities at City-owned or operated facilities is dctdmcntal to their he.a]th and may affe~ thc safety of those using such facilifi~; and ~S, thc City of Chanhassen has an oppommity to create and sustain an environment that supports a nm-tobacco norm through a tobaccx>-use policy, nde enforcement, and adult-peer role modeling on specified City owned outdoor recreational facilities; and WI-IFREAS, cigarettes, once consumed in public spaces, arc often discarded on thc ground requiring additional maintenance expenses, diminish the beauty of the City's recreational facilities, and pose a risk to toddlers due to ingestion; and WHEREAS, thc City of Chanhassen determines that thc prohibition of tobacco use at specified City recreational facilities serves to protect thc health, safety and welfare of thc citizens of thc Chanhasscn. Sectton 1: No person facilities. Section 2: 1. 2. , , Enforcetnent Appropriate signs shall be posted in thc above-specified areas. The community, especially facility users, will be notified about the policy. Staff will make periodic observations of the recreational facilities to monitor for compliance. Any persons found violating this policy may be subject to immediate ejection from the recreation facility for the remainder of the event if they choose not to comply. Section 3: Effective Date This policy statement is effective immediately upon thc date of adoption. Mayor Of Chanhasscn Date G:\park\jcrry\tobaccofreepolicy rll' I 1 The City of Chanhassen · A growing commcr,:t:,".'&q :..aq :.ai:es." "", -'~ ' .~.:,~,:, s.,, .a s. a ch~,:'mbo d~',','ntown. ,hrivino busin~es. ',;'indin, ,raj,s, and 1:eautifui p~rks, k G~at place -:0 live, ',',-'?:. and p.a';'. Cities that adopt comprehensive tobacco- free po[ides for their outdoor recreational facilities can order FREE permanent 12"x 16" metal signage from TFYR to help with po[icy implementation. To qualify for the signs, the tobacco-free po[icy must include: · k [ist of att the fadOties it covers · A statement that att forms of tobacco use are prohibited * An enforcement ptan that includes a) user and staff notification; and b) signage Once a city is sure that their tobacco-free policy qua[ifies for the free signs, they shoutd comptete the order form be[ow and send it to Tobacco-Free Youth Recreation, along with a copy of the approved po[icy. It's free! Park During Youth SIGN POBox147 ~, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Belldlng Inspections Phone: 952,227.1188 Fax: 952,227.1190 Engineering Phone: 952,227.1160 Fax: 952.22'/.1170 F]flaflco Phone: 952.227.1140 Fax: 952.227.1110 Park & Rect'eallon F~ 952.227.1120 Fax: 652.227.1110 2310 Coulter Bo~leva~ Phor~ 952.227.1400 Fax: 952.227.1404 Planning & Natural Re,sources Phone:. 952227.1130 Fax: 952..227.1110 Public Works 1591 Park Road Phooe: 952.227.1300 Fax: 952,227.1310 Seaior Center 952.227.1125 Fax: 952.227.1110 Web Site www. ci.cha~hassm~mn.us · ,' "":::,-."':-'--': i' ':?""" ... TO: Todd Hoffman~ Park and Recreaffon D/i-ector FROM: · DATE:' Jerry Ruegemcr, Recreation superintendent ':'" January 13, 2003: "' . . SUB J: · Tobacco Usc Policy The Park and Recreation Commissibfi'dlsCmsed many a,5 .~. of the Tobacco Policy at their December 10 meeting. The commission directe~ staff to make changes and below is the outline of these changes. 1. Changed the tide of the politiC'from '~I'oba~o Free Policy" to "robacco Use Policy". ":' ' 2. In Section 1 of the policy, all ~e'verbiage ~at'identificd youth activities and athletic areas was omitted. · 3. In Section 1 'of the policy;the:only faci.'litieS identified in the Tobacco Use POlicy are'playgrouiid~}'beach~;' aquatic areas and skiitc park. ' I have attached a current draft copy Of the Tobacco Use Policy for your -. review. I will discuss the changes with the commission at their January 28 meeting. Barring any changes, it is .staff's:ieeo/nm~-dation the 6ommissi0n recommends approval of the T0baceo'Us~ Pbliey to'~6 City Council. Stop by if you have any questions. ": .... '"" "::"" g:kparkkjerry~tobaccousepoiicymemo ' The Clly of Clnnbassen, A growing community wilh clean lakes, quality schools, a channing downtown, ~Mrm businesses, windin~ trails, and beautiful [wks. A Oleat place to live, wodr,, and'play. CITYOF CHANHA SEN POBox147 CJ'mhasse~ MN 55317 Rdmlnl~atio. Pho~ 952.227.1100 Fax: 952.227.1110 Building Inspections Photo: 952.227.1180 PriX: 952227.11OO Engineering 'Phone: 952.227.1160 Fax: ._qro 77Z.1171) Finance Phone:. 9,52.227.1140 Fax: 952.227.1110 Pirk & Recreation Phone:.95~.1120 Fax:. 952.227.1110 Recre~ C4mter 2310 Coulter Bot~ Phmm:. ~.14OO Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952227.1110 Public Works 1591 Pal'k Road PI'me: 952.2Z/.13OO Fax: 952..227.1310 .Senior Center Phof~. ~.1125 Fax: 952.227.1110 Web Site www. cin'wV~mn.us WHIqlEAS, the City of Chanhassen believes that tobacco use in the ,--. proximity of children and adults engaging in or'wa!q. ~..g ..0ut~do0r recreational -" activities at City-owned or operated facilities is detrimental to. their health a~d." ' : can be offensive to those using such facilities; and WHI:tREAS, the City of Chanhassen has a.unique Opportunity to. create and sustain an environment that supports a non-tobacco norm through a tobacco- free policy, role enforcement, and adult-peer m!e. meddling.on City owned - outdoor recreational facilities; and · .. WHEREAS, cigarettes, once consumed in public spaces, are'often discarded on the ground requiring additional mai.'ntenanc.e...' expenses: dimi. 'nish the beauty- of the City's recreational facilities, and pose a risk to toddlers due to · . ingestion; and : WttEREAS, the City of Chanhassen de:termines that the prohibition of tobacco use at the City's recreational facilities serves to pro. tect the health, safety and welfare of the citizens of the Chanhassen. Section 2: 1. 2. , . .. Enforcement' Appropriate signs'shall be-postedin the above.-specified areas. The community, especially facility users, will be notified about the policy. Staff will make periodic observations of the:recreational facilities to monitor for compliance. Any persona found violating this policy may be subject fo immediate ejection from the recreation facility for the-remainder of ' the event if they choose not to comply. -- .- . - . Section 3: Effective Date This policy statement i's effective ~mmediately upon the date of adoption, Mayor Of Chanhassen Date G:\park\jerry\tobaccofreepolicy · . The City of Cha'nhassln · A orowino cornmunitv with clean lakes, oualitv schools, a charmlno dnwniflwn. Ihrivlrm IXLe, in~u~, windlrm haiR. ~ Iv~udlfld rm~ A flral niam. In live. vmrk. arid nlav. Ailmlntstmfl~m Pl',me: 9~ro'/.1100 Fax: ~ :~/'/.1110 Englneeflag Phene: Fax: 95Z2E.11~ Flflanc6 PI'me: 95,?..227.11,10 Fax: 952.227.1110 Pad[ & Recreatioa ' Phone: 9~-~7.1120 Fax: 952.227.1110 2310 C~ Bcu~'d Phme: 952.227.1400 Faz: 952..227.14~ Planning & Natural ResouTces Phone: 9~o~7.1130 Fax: 952227.1110 Public Works 1591 Park Road Ptlone: 95Z2~.1300 Fax: 952227.1310 Senior Phore: _9~77/.1125 ~ ._o~-~ 77Ll110 Web Site TO: Todd Hoffman, Park ~nd R~on Dir v. FROM~ ~erry Ruegerner, R~.~tion Supexint~dent ' '/~ ... · DATE: De~tn~ 3, 2002 : SUB J: · Tobacco Free Policy for Outdoor Settings Many ci~ies and school districts in the State of Minnesota have developed tobacco free policies for their outdoor facilities. Sfiatisties show thit-many, middle school and high school students use tobacco. Since par~ aud:'mc-marion is a field that promotes health and wellness, it is time that we take steps to develop a tobacco free policy. " :' In reviewing policies from other cities, I find that many focus on' educating the public about the policy through letters to youth organizations and facility users and signage. Staff be!ieves that this pOlicy should focus Onpublic facilities where youth activities are taking pl .ace. Parents; spectators; and f .ac[li~ users.would voluntarily refrain from tobacco use during Softbhll, basobal~.' S'.o~ games: skate-park activities, and other' youth activities. Some dries hive established a requirement that no tobacco use i~ permitted'within 500feet of a you~ acti'vity. Such a policy would present enforcement challenges at loeati6ns such as Lake Ann Park-where youth and adult activities are Scheduled at the same time. Beach areas would als0 be difficult to enforce. Signs could be posted n0ti'f~ng facility users of the tobacco free policy in all locations. The cost of the Signs is approximately $15 per sign. - By adopting this policy, our youth will view pare~..~, s .pec.. tarots, coaches, and officials as role models· It is our hope .that by refraining from tobacco use during youth activities, these role models will have a.p0sitive eff.eet on the lifestyle choices young people make. ' RECOMMENDATION Staff recommends that the Park.and Recreation Commission review the draft Tobacco Free Policy and the sample policies from other cities. After review, staff. should be directed to make any changes and forwardjt to the City Council for consideration. Tobacco Free Policy For Outdoor Settings (Draft).'"""-'. '. - .- .. · .' . . WHEREAS, the City of Chanhassen believes'that tobacco use in th~ proximity of children and adults engaging in or wal~hing Outdo6r recreati~nl activities at City-owned or operated facilities is detrimental tO their health and -'"" can be offensive to those using such facilities; and WI~.REAS; the City of Chanhassen has a unique oppommity't0'ereate and sustain an environment that supports a nm-tobacco norm through a tobacco- free policy, rule enforcement, and adult-peer-role, modeling on City owned outdoor recreational facilities; and WHEREAS, cigarettes, once consumed in public spaces, are often discarded on the ground requiring additional maintenance expenses, .diminish the beauty of the City's recreational facilities, and pose a risk tO toddlers due to' ingestion; and WHEREAS, the City of Chanhassen determines that the prohibition of tobacco use at the City's recreational facilities serves to protect the health, safety and welfare of the Citizens of the Chanhassen. Section 1: Tobacco use prohibited in outdoor'facilities No person shall use tobacco products, at or on any city owned or operated · outdoor recreational facil!ties, including their spectator areas, restroom and concession areas during youth activities. These facilities include: playgrounds, beaches, aquatic areas, parks and athletic fields, and the skaie park when youth activities are being played. -'_'.) Section 2: Enforcement 1. Appropriate signs shall be posted in the above-specified areas. 2. The community, especially facility users, will be notified about the policy. 3. Staff will'make periodic observations of the recrea..ti, onal facilities to monitor.for compliance.' · 4. Any persons found violating this policy may be subject to immediate ejection from the recreation'facility for the remainder of the event'if they choose not to comply. Section 3: Effective Date This policy statement is effective immediately upon the date Of'adoption. ; -. Mayor Of Chanhassen Date G :\park\jerry\tobaccofreepolicy OCT 31 · ~OO~ 3:3SPM RI= LRSER.3ET · . i . i~ , ij. iii . . l. i i i - - Roseville Parks and Recreation Department 1910 West County Road B. Rosevllle, Minnesota 55113 · 651141§-2100, . . OPERATING POLICY # 38 DATE: D..e~...mber 2001 -. . . . POLICY TITLE: PARK REGULATION- Prohibition of the Use of Tobacco.' Products in Youth Activity Areas PURPOSE: in order to protect the health and welfare of our children, Rose~ile Parks and. Recm. ation prohibits the -~ af all fnhanem prad,c-.~, in. youth activity areas. . DESCRIPTION: The process for obtaining compliance with this regulation is as follows: · 1) All youth activity areas will be signed with the requirement (see below.) 2) Ail youth activity organizations affiliated with Roseville Parks-and Recreation will be given flyers to pass out to their ieaders, coaches and parents.. 3) Parks and Recreation staff will make periodic'observations of youth activ' .Ky-sites. to monitor for compliance. 4) Although the emphasis is on Voluntary compliance,-failure to comply wi.th,park..- .' regulations is a misdemeanor and carries a .$25 fine~ . .. J.J¥ iJ~l~a · For Information on This Regulation Call Roseviile Parks and Recreation:651-415-2100 In order to protect the health and welfare Of Our children, Rosevilie.Parks ; and Recreation requests that there be no 'use Of tobacco products' in this youth activity area when children are present· This includes all'playing" spaces, spectator viewing areas and parent/supervisor re~ng areas. Thank You for Your Cooperation 14:E~9 ROCHESTER PARK AND- RECREATION DEPARTMENT :' '"'~ ' REQUEST F~R ACTION BY BOARD OF PA~'K:C°MMi'$sioNERS SUBJECT: SMOKING BAN ITEM DEscRIPTION: ON PLAYGROUNDS AND YOUTH ATHLETIC FIELDS .. I' '' DATE: NOVEMBE~r .~:.7.: 20.00- ._.-. .: PREPARED-ELY: ROY'SU.THERLAND . . · A group of concemed citizens has' asked the Park'Board to consider a ban on' smoking at all Rochester playgrounds and youth athletic fields. If a rule Is adopted, it would be by Board action and not a City ordinance. The police and park em~ ployees would have the dght to-ask people:not tO sm~kei the two major concerns related to smoking at. these facilities are secondhand smoke and the message we are Sending to our kids. ... At the present time, smoking is prohibited ,in all public buildings. It is also banned on all school property. Extending the ban to these areas that are .used by Children and families would send a positive message, . · .. · .... ACTION REQUESTED OF THE BOARD: ENACT A-PARK RULE THAT ·PROHIBITS SMOKING WITHIN 1.00 FEET'OF A'- PLAYGROUND OR YOUTH ATHLETIC FIELD. Smok/n~d 700 £~~~ ?lay~ro.u..nd Youth A~l~.t/'.c Fib. Id '~y order' of ~oard of t~ark Comm/~$ion~r$ 14:89 · A~ON_~EHS · SMOIC[NG BAN AT · PLAYGROUNDS AND YOUTH ATHLET/C FIELDS · MAYO CI'V]:C CENTER. SOUND .SYSTEM BIDS MAYO C.TV/C CENTER THEATRE RoOF'BTDS BOARD OF PARK COMI~SSIONERS · . '! .:."-:: MiNUTES'FROM MEET/NG ON NOVEMBER 7,: PAGE 2....- .._.: . ' - , , , . ,..-- .* -': . . doe~ '~i~'~ ~a[~ve'~n-:p.n:~ _m.m. -'~-- Dr. Thomas Kotflce - a m~mber of Cardiovislon 2020 - ' spoke to the Board abdut the request. Mr. Toomey had .'?.': some reservations about the request, particularly in the ''': · ama of'-'.enforcement, One example he spoke of was at ' ,'~" McQulllan R..eld, Where the ~dult ~cbali-program Is IocaL~:l-and there Is also a playground In close proxlmlLy:'t~'.' the athletic fields. He was concerned that the adults would- not ablde by the rule around the playground. '- · Mr. With~ sald;that'~vlth the policy, he felt that the citizens would be the'ones to police the areas. Mr. Lyons asked if the dry.would provide additional -:'- receptacles for people to dispose of their smoking . materials. Mr. Engelhart asked if signage would be put up letting the..' public know of t~e-pollcy:, · . Hrs. Amundsen wanted-to know If thls would ever becom~'~ a City Ordinance. Hr. Withers indicated that It could in the. ;'i Fir. Crowley asked if the Police department has been notified about the .policy. Mr, Lyons said that the st~ff should get the Rochester Softball.As. sodaflOn Involved so that they can Inform people who-play ball at McQulllan. Wroh n~ further questions, a motion was made by Mr: Lyons, seconded by Mr. Perldns,.to approve the request:-~-.} ban smoldng wlbhln 100 feet of playgrounds and youth.~! ti. athletic fields. Motion passed. " Donna Drews told-the board that only one bid was received, wi~lch came In above the estimated figure. She;--';."~;; indicated that there am sdme very strong concerns getting the expansion completed if we reject the bid and'; .rebld, thus setting the expansion proJec~ back. Them is'..::: '''::: money In. the contingency fund to cover the overage. A motion was made by Mr. Toomey,' seconded by Mr. Crowley, to approve the bid from :[mpul .se Group In the amount of $269,441 plus ~ate 1 In the amount of $:14~409 for a_.total of $283,850. Notion passed. __.. A motion was made by Mr. Lyons, .s~o3~ by M.rs.': Amundsen, to approvA the bid from Winona Heaflng'.~d · --Ventllatl0n..In.,the a mourn. '.~-.$/-'2:[ ,7 ..9~. .. -',.:, -.. :.. - . - .- ....... :";'!..- ... .' ~ :~.:-',.: .-'~.':-..' : ....- . . .. :-: ~-':'.~. \': ~..' .~..':.. ; - . . -. PI:IRK Dm.itl OWATONNA PARK AND KECRF_~ON DEPAR~ POLICY STA~ · .. . . Owaton~ youth Athletic Association You/ah cvimts us/rig Owatomm Park and ~on Department outdoor fsciliti~s. , ;.~-' .... ..... .- ._.. - '-..::).-'..:.~.. '.:.. ~, :,..-: to those using, such ~ilifies.- F~or~ th~' Owato~a ? '.adi.' aixl R~~ Dcpamncm b¢licvcs pezonts, 1~ coaches, and of~ '.oals aze .rol.~ -, .od~.....ls for can have a positive effect on thc ~lc choic~ they make. ' ' ' :--'. ' :' Also'cigarettes once consumed in public .spaces arc often.: discard.~., on thc thus posing a r/sk to toddlers, due to ingestion- : .. ' ' -. · . .- -. : Section 1: Tob~co us~ prohibited at outxloor[youth: .recrcafiO..' n facilifi.'~s n~ by the City of Owatonna.to include W~ Outdoor:sl~.~~~;..'!~':fi¢l~ foot. bill fields, base, ball/softball fi~.l~ Lake Koh~,~i~r ".t~e~ 'and'pla"~grotmas['Tot~:o. "' · products shall als0 be pmin'bited at the spectatn~..areas, ~'..oms.', 'andcimcessi~:ar~.'. '- of these facilities. Appropi'iate signagc will bc posted'in all. the~ ama~-.by'th¢'O~~ Park and Re~eafion Department. '" :' '- · .. ', . :.2. ".. ' - .. .- . .SectioB 2: . Bff~'tive Dam This policy statement is effective immediately up0n'[h~ date of adoption, "' · ~., . .. : . ... . . · Effcctive Date ii -. · o. .: .- proof; .Tobacco-Free EIb~le' · '.. · black/md on White. ' · · 'red' ~ircl~ ~n~l slash ' . bl~ck cigarette and text . .:.. qty'2.7 (total) · .qty 15 ,- t : ..OCT-24-21i]l~ 13:53 BEN CEI'II~ITY ~ '9~25~'715 . :P. li~2/l~ .-. · · · · ~ . .~ . ~ OKO~CE ,,~K/)n,¢o ~'s O~.Tm~__ crre co~)~ As rr · REI~TES TO TOBACCO USE iN CITY p~l~ ~ RECREA~ON ~ Sca/on 1. [That Cba~ 5 of thc City Code iS hereby ~ to r~ es follows: - . CHAFr/~ $ . . AKTICLE I][L PAR~ AND. PLAYGROUNDS SEC. 5.20. r ~^ ~r~ ~c-r~t~l DEFINY~ONS_-_ ': ~, ~~ ~ ~~ c~ ~~ ~~: - .-- . . : ~ ~ ~c CiV o~, 1~ or~ w~Hy or ~ ~ ~'~ C~.for.~ ~ or ' ' wMch ~ d~?~ by ~c ~ ~ ~ a ~ " " .- . . .... · ,.. . . - . .,~ . .. . [. -. . · ~1~ ~ or ~ W_~~ &~~. -- . Tobacco_ use - '~., SE¢._5.21. RE0 _ULATION$. 1% followi~ m~qons shaU ~l~ly to all .C/ry. Bemches and_~ubl~c Park Director or the-Park~'s ~,S~.'~ ...- --. .. .. b~_ the P.ark Director_. . · · SEC. 5.22. PBNALTY: a p~ ~s~~, -. ,.. . . . . -. '-~C S~2.01, ~~~~~, " ...... d~]~ ~ ' . · :.. --. :~..':... -. ' ff.- .~~. ~.":."-'" · . .- APPKO.VED: gE~15 CITY"OF BLOOMIN Tobacco Use Prohibited on Athletic Field and in Spect'at Areas During-- Organized. You h Athlet'ic Event CITY ORD. NO. 5. I . · . . I-lappe: Have. we hit through, thc school :systc~m., ?. ,~my. :~ ~;.!i~ly kids that would bc-potential candidates for {his program.? .- .-- .: .: ..... -, .....-.~ ::.: . ~-, - .:;. ~ .:.-- . -- . :-.--.,-:. Ruegeme~.. Reach for Resources have done that. They've. had ~.~th-cotmty offioials a~l. also the school district. Sometimes they're met with a little guardedness I guess if you Will with · that but. I think the, y' .re .making stri .de~. ,..I¢~.S g...~:t0 ~..Stel~ .~.ffIhe ~hool district.~,tl~. we're doing it, the City,of.Chaska. 'sdoi~.i-t;,and M o.f,.~ .areas, opefully.-.,we-m Working towards that.kind of.common..~.in- ..pL~. 'divg .oppom~.' '~ies._ -.::,, ':.-.---~, . .... ':~- .~.: ..... . t. . : " ' -~t .... ' "- ' .~ ~'.. . . · ...-. -l... - -. -. : - . - . stom' th t n a CZ s ':' - - ... a~..ut.some'of this? -: .:....-:..:.t :.:-..:..; ' . -: '.-2' "' . --. . :-'.-:'"L': , Ruegemer:. We had talked about that in om' last quartm'ly meeting for that. . · -.- .. ~ ' .-.... .... Stolar: In fact they could cover one of these events where kids there get.a nice picture showing the value, of it .... · ...... ' .... -- . -: :- -. . · '... '. .. . .. ; -. Ruegemer. Yeah, and we've done at least one to two kind of commt~ty p~cnics doyen at Lake Susan every year for that, They come down on Friday nights. It's a real a~:essible.-area. You' know people in wheelchairs or who have difficul~ walking, it's a real nice area for them and those have been pretty popular. .. ..' - · ''. , - Kelly: Seeing no other discussion is there a m~ti'.'on? .. ..... Happe: I recomn~nd that the park..and Rec .C~0mmission.mcommend. approval-to.~the.City Cotmci.l of the 2003 contract with Reach. for Reso. m.ce~...to .provideadai~ .tiv~. reaeafi. 'on services for children and. adults with deyel .opmental.-.-..~fi~.-.:....;;That mati*on.~..W' .or!hi...carry the- recommendation for con.tract, in the amount ~.$3. ~L..II. shou!d..l~oted also-as~ .part of wliat.we /end to the City '~.ouncil, that that an~unt has been in~ludtxt..in..the 2003 ...mae. afl'on budget....: K~lly: Okay, is.~ a second7 , '- '. _ . ..-:.:..::.: .- Spizale: I'll secondit. -. ... ... ., . .... ':..- . - ...-, .: -: .. ,e't , ---. . l-lappe mo,ed, Spi~le seconded ~m,t.-the Park.amt 'l/~flon:i~~i~on r~co~- approval to the City Council of the 2003 conlract with Reach for Resources to provide adaptive recreation services for-children and adults with ,developmenlal disabilities. contract amount is $3281.00 :and this amount' lms-:been budget~l:.~in, the .2003. recreation: .. budget. Ail voted in favor and the motion carried nnanimoudy with a vote of 6 to 0, .. -. . .. ~ .-;-,' . TOBACCO use POLICY. . . Rue, ge. met: · Mr. Kelly. Bring..th~.'. back to th~ ~.co!nmi..'~ agaim.-After, om' :Deceaztl~r ~ I! · did go back and Change a few mings 'within the policy itself, or the draft copy. As we look:, · through lfind of the major changes, it may be a little bit hard to see here but in 'kind of that gray area up on there, we change, it fwm-tobacco:,fim., to.tobacco use,..Ify.ou l.o~k up at. the:top, .and. then.go::do.wn t0'Se~0n 1. 'We..di.'d,e~:te really. ~..tha.t ..h~d.. w do:with, like athleti¢~ complexes or.those types. Of areas. It's just to.inc.lude-tt .~n. p~ygr0..xmds~ beaches, aquati'c.ax~S'-- and the skate park for that.' By and large the doannent is for the 'most part the same with the exception of those few change~, that was outlined within the memo itself. Commis~ion~Praaks, had a few changes in the wording, that sort of thing and we can go through that if you'd like to at . . : .. .. · Kelly:. Okay, that.'.d be great:--' .... '-":'." '" '- -..' ~' -: -.-- ' '"t-- · '" ': ~ '-- >' "': ".'.' '"' ',- -.:-..i: -"-' '~-'-!3 :,-'x:'-... '4 .' "- '... : ...: ;~.~.-'. : -: : .-~-:~ . .-.. . .~ .... . . -. . . . . Ruegeme~.- lust'as'a sido ~:t~' '-La~. tii~'~,~ liid. flflked.-al~ p~. '.~/ti!"~l~~'f-~' up with.a vel), good' option.-'-Fr~ Sii3n~ S,-.~'l'~ii-.'~g:.t~' 1~.'' :a~cop~ i~f:{vti~t ttt6~-" WoUld' l~k tike, and ~ is an order form that we can c~rder as many as we would hie. This is part of tho tobacco settlement. They put .that ih kind'~f--ah ~du~tioi~:~'f-or':~'~/o l~i'i a-co~I~' different options for that. '- . ;-;. :.-' .. . .' .. ' -, .,> .'..'-. ..;$:- .:.',. . .. Stolan. Is there still money f6i' this? - .. . .-.,. ~ _..~ - ..,: .. .:.,,. ,.- . . · . ,., - ;. Ruegemen. Yes. Yes, we can get, and they're actually, they look lilm pretty nice--slgn~} They look like they're metal. " .- .. '.; · -..'.. ,. : ..~. '. . · · . · . . .~ : . . ?-'['...- .. ",': ., . . · Stolan. Free is'good;' .- · - - · · . .' -, ..... - .- .~:,:.~:' . : · -... . .-:. , · Ruegemer. Free is good so that' s what w¢ can look like,, either option::''':~''' --': : '""" '-: · Spizale: Jerry, how many signs do you think We'd'need? ' ' ~" '~ "-' would not be a:problem. It lo~lald-h'~ thoy~r~'ia' .~k'and~it:s just it.n~tet-6f:lgetti~'t~.' .~ form over and'getting'that.over." The only thiiig; tl~:does-say the:-T6 '~ ~~'o~and ~e're kind of talking about.:the tobacco Use sol do~i:t im0'W if thi!re' s: im~ah .i~g We ~ t0'-O~Siit~r in the title..I'll-open it bacl~ tlp'to y '.ou'~iisitmer Kelly: · " "' "~ :' ': ":" --. ~:,ny: Comm~n~ o~ qu~io~ r~ J,rry ~~g ,itt~r th, ~mg~"~r ~ w./m~g'oft~... O'Shea: You know if these siLjns are high quality, they look pretty good'tO me4.' that it'd I~/":~" least going this mute. One, you'd see what kind of vandalism you get. You might have t~ repla~ them quiteoft~ that it'd l~ni~ to go the free rodil~ - ~;--" "-' - :: ..... .-'.:' ' ~-';:. " .... . .. .' . ..~' .. .. ,... ~:- '-... " -. :.'~- ~.:'''' :"::' .:. :.. ,'/....~ 'i.;/.Z ' : Ruegemen' Y0,ah. We-conld ixdet: e, xtr~ foo just-i~ c~e tlii/y diS"~ ~ally if'w~'i~mt them'at.theskat~park, Iimnginewi~.ilbe:rep~'son~ofth~nt~." :"' ,:'" ": ,."":':" .. . , ~ . . " ~., -~ _/..,'...- ~' . - ,.~ ,o.. - . -,: -..s.~:. ':' . ..j .i.,'.' ,. ' - Kelly: I found that in the differeace between tobacco free and tobacco use, if that's even an ~ .-:. .... - :i:- -.-.: :'.'.... . '~::.: ' · ,, ... : .... Or not. --':~-: .- - . · . ,.. '.- .. ,?- , ...:..~.~..-.-;":::~ .... ~. of it. ., · .. -;'~-;.: .: x .... . .- . -. -[-..._ 2-:[.. :r el-'. ' .: ;. .- .. ~oticy to ho'our tohacco uso ~ticy wat-~. ' zon~ is 's~u a ~~f~ ~'- Y0il-iii.a'sa. y ao-to as. signs was what we said last mee~g,-buiI'thin'k'iadeaing:~f0~.~ ~'~ ': '".' ' · ,. -° . - {. -'. . - - . . · -. :.. - Ruegemen. Sum. '- '"' "- ": ' - "' . ! . · . ~- . - .- . .. : -' . ;. Happe: So we're all set to reconanend that the City Coun~ legislate behavior. Park and Recreation Corrrmission - ~lanuary 28;- 2003..' · . Sto~....we were go'mt to he4r_. ~od'g~ts ...~t..y. es .... '.. '- . .'~:"-'-~ · JJ-~' - 'i: . '-"''i' - -r.. - -~: ~ Ruegem~. Would. you like me. ~ $ .h~....~.'~ With. Y~ nOW?" :: Kelly: Please. Ruegemer:. Okay. If you look at the,,..,fn~t., psF~., ff you'.lo0.' k at the~lx~liev.~,. ~ toba~o,~ the proximity'of children and- adults engaghig in or watching,' bosicaiiy h!..- .tl~t ~t, ~:1~_.'~ unagtne. I can keep going..In ~ s .Frees:d0. w~..at.- ~ ..bolto~. :kiud ~ .t~te, bouom...of~ .w.~ talked about city owned or operated facilities is detrimental to'thdr health and R~'0~I of andcan be 0ffensi.'~te, he said ~ .may, ,afl'. ~e~..: the.safety, of ~ us/n.g such hdlifi~ what Rod's kind of tho,ght b~. :h/ndi' 'V~$ W~,~:yoR.lmow'w..h0.,S.job.js ~to~d~."~. ~s.' o .fl'e~n~,' ..ye or:aot o/ten, ivy. Woad you tike n~ to contin~? Okay. ~a~y the ,ext one ~.'.~ ~~' the City of Chantmsen has an ~. 'Cross out unique. Cross out uniq~ and just oppo. rm~ty, since we aren;t .r~.... ~.~.e first city ~vemin. g t/ie-whee!;.he~..,.~.p~ tlmul~ may be a thing that we could 'eliminate~ sO ha,~'~n opportunity to crea~. And then down here, versus tobacco free, tobacco use policy. And then nde enf~t and adult peer role mode~g as specific or on specified..city .owned Outdoor facilities. Ifyon look d~,wn: to p .amgrat~..-4,.it's ~!.y md of the spe~.'..ed ag~..Ro~'~a ~ ~u~d.in.that'~;~ througho~.. :~ poa~ and that was really down. Tobacco use '~ ~ed rec~0nai fadlities again. 'And then do~n in Section 1. No person s .h~ll .use.tobacco .pr0ducts~at. or on ~ .the~, ~.city..~own~...or facilities. " -. . Kelly: As opposed to any,'right? ';:' ' " '" ~" "' ;' .... . · '~'! ;" ; ''.... -~ .i. ' ' -: -~"; playgrounds, beact~, aquatic are~. .. .and the. .sk~.l~ p ..ar, k,. That was Rod's c_omm~.' I~.. . - -. Kelly: Rod is here with us in spirit. Ruege .mer: Anybody have any other additions or corrections? Spizale: Looks good ...... .. _. Kelly: I think it does too, yep... Hpw. d.oes it:..take to get, is thi,~ some[hing you w, ould envision'- · doing this spring? Summex? :.: .:,: ,. -:.: .:.:., .. Ruegemer: Oh ~ly ~ spring. '- Stolac. City Council needs to pass this first and agree w~th'it? Ruegemer: .-. .- ..... . .-. '. ..- · " '-; :J :' ~' "' ' ~ ~ ' ..-5 '"' . : ~ · .:-.. '.. - ....:.' . ~-~.. Stolar:. Are you going to work with the city amxney on' wording a~d 'such? Or is fhis from t~ city attorney? . . Ruegemer:. This is not,'no. We Can Ceminly d~ ~' . .. - ... :' .. Happe: That's a good queffdon Glenn. . Stolm-: Justgm~nample, rm sorry. .with a lawyexallday but when we say. ~ facilities inel_-de__- aquatic, there are addi,.tional ones so. we may say Ihm~are. Not a lawyer, lust~sat ~ lthd:~ t6 iJfie .a~ day-fiat: '" ' .... ':'- '-;- · . ~ayingfofnu~,just.thOse .:',.-: ;: :,,-.: ./.~..-3-": - ;' - . ~:.-~ ~ - ..'-,,', '.. ~':-': ;:' ' .... .3 · . ;.-.. . .~. ..- .. .- :4 ':-'""£'_~-~-~'- Ii. ' -'~- ' .:.':. :.': -- '.. :' .:.' -'. , :-..,- . . . .... ~ ....... . ~ -.- .- . . ~ . -:.,':',_. ,-.,.d' .-.~-,-,:.-;~ ..... --;,.- :...:,.',-,: -_: ,-' -...~'. ,,. .mppe~ · It s.t~ind~af mtemstm, g~. -th,s tobaee,0 f~.o.'fith'~on '.offfi~s a'sa_gp, fot~io use aiit! then offers'a' siga'~ nd use during y0tith' acfi. 'gities U.a'"fliff.~. "i :"' '"-~: ~:: ' "'.':.': · '! . .' ..... . - . .... : ..'-,-,g~: - ;. - . '. . - .... - fieldS'during- facilities, rm's n,.. ':Waiveriag on.rrm see h6w it'g/ies."-: ' ' - -- ":' ' · ''~ :" ::...,. . ,~. . :.-. ,~ ..,-:.;.v.:. ,,.... - . · . ' ..~:. . - : : ...- . ', ..' ~ '...J2k,' ' :. ' ':: ::;, - ~-' ,!, ' 3 . ' :,:.'.': mve: nm"heaia'0fany pa k. UmiC .' g totimg'sm -fn/e .: , '" '~' '· ' ! .'?1':~ ': ye~. ~ ' " '' " :":'~;- '" "' "' ' " · ** . .- .- .... ::. ** ~ '~ : - '; · - ~- .** :.-~ 't.- . '. . - ..., ; ' . . .~:- . .had'a policy in ldmge.. I don't'hOw'how muc i-it's guexs."' the olicy.'. · · . - ..:: . . Kelly: We;Il ham~ the'biggest i ,mpact .at the skate pa'k, I think that's4vtiem you'll probably,' see. · ttoffman: Oh, tdon't think so. The kin'how they .shouldn't I~ ~king ov~ ~'right now. :. -.. ~, .- .. ] ?:..'.- ;,',& . .j~..~,~ - .. .. ,. --,- .... . . '. . Happe: There'.s.mot going'to be any-enfc~x:em~t-Of'~t a~.'"'~y~::,: ' :'. '-: .- -" ' -' :" ' Ruegemer. ~nds or beaches I would thing. 'Hoffman: Yeid~-.where the parents want to smok~. Kelly: Any dls/nmsion at all on this policy? See.'mg none I guess I'll ask for ~ 'mbfi~a~ - ' -':: .... -: · - . Stolan. Iql'mo~ that we approve-the tec. o'~o~:to""p~:' forfii' a't~b/~'o .~ policy, to:'th'e O.'ty Council as. amended with the verbiage from ~ that Rod F/miks hitr~iiced that'te/ry spoke of. " . · Spizale: I second it. .. · .i - .'. - . '. - . ! .: -:- · . . .: ' .. -:. Stolar moved, t~lflza!.e seconded to recommend that the City Council approve the Tobae~.. Use Policy as ~m~ended by Rod Franks. All voted in favor, except Happe ~h-o' op~:and the motion earffmd with a vote of 5 to t. - . . '. ' :l, ; : .' - .~ ' ' · . that the signing, that you guys have done a good jOb of .id~.. ti'lying a. ,way to roll that .sig~.~..package out with nominal to no charge. '"' ' ......... Kelly: Jerry, were you going to say something*. '0 Ruegemer:. Oh I would just say, I can make those ~.. '.han~..-. ! can e-.mifil.' you ti~.'~ po '.lib.,if' you like befm~ it goes to council. . --. ....... ~..- { :. II II I i : I ~ I i I I: : : ....: ' I . [ ~ i -- Hoffman: I was telling letry .as a side. We't~ one of those municipal park ~ that' allows alcohols in.your parks so we'd think we'd go in .some s .t~-.q[:~ .t~.-y.oW~z ' to; away smo~ think about taking, away alcohol.' There's pro .bably.~ muni~ pat~ systm_~.." in the metro sma that are non-alcoholic than allow alcohol so. But it hasn.-'.t..,.b~%l!dla~." abo~..'.~ quire some .time. In fact in my time here it's never been debated,, the alcohol' pdicy. 'B~t smoking's been brought up from time to lime. ' ' · . -. ' .... "'(':' ' ' ':'~' '"-"~'-9 RECKON PROGRAM R ,~ORT~: · ~ .- ~ .'~.. '- ~ :--: ..= ..'~:-.~..~.~.-~ Saturday. It looks like we're going to have 33 degrees this comin~ week with a little rain/mow Stolar: Is that good if we're.standing on ice? ') · Ruegemea':. So'Corey's.been :w .or_'_'_'_'_'_'_'_'~n,' g:..like a litfle~bUsy., ~.bee. all week. 'and the.' la~ 2 ~..3,. Week~ putting ev.erythi~g t. oge~.r... For the .most part. eyea~ in. g '.~-Rretty mu~h .d.one ui~,to:this_ point,. All the prizes are put together and the pgz~. ~ is. ,all.'.de~e.loped?a~d, ~..at:-'this,p~ maintenance guys have...been working the~- tails .off.W.: get.Wood: et~ :~ ge~.. ~v.~: 1~" - much in place, so we're really at this. point waiting forSaturday. And:I: .ha. ~i..t~.~.o. lunteer list.~ t. know Corey has emailed or talked to the great majority of you. If you have questions on what time you need to be there and/or job responsibility,' ,we:_C~m-hav.~'.that he~ .to/a. ~y.. seen that, I'don't have any with me. A copy of the schedule of events and all...but I'll give you some additional information-out there and just, .~. a, side note f~ you-too. :You c/a buy the day of. You don't have to buy them in adv .an!:e .so. we pro!~kb, ly' db'god~, probabl~if0'or. 70. percent of out'ticket sales are probably the day of'so, I think really a lot of people wait and see, Tickets are $4.00. We're giving away really..a.--lot of. ni~-pfize~ again, With: the .gran~. :priz~..:.fo~' the raffle being the trip again. So it should be a .really'good event:for_that-:-Boe~- anybody ha~¢. any questions on that at all? · · '. '- ' ;. -,~ -"- ' '" +' -i.. ' .. ' '~'' Spizale: I've got one. Did they put new' signs up o~'the ~, on J?' Ruege.mec. We have the portable sign out the~. · ' "- "' ".':. ':'i- '~;:"-' ";: " "'" Hoffman: It's right out at the intersection ~ ~. ' -'- - -,;' .-...-.!'~ :-': ': .... · -' ~ ':"' : "-": -- · ' ':"-: :;~.?.i :' -::' " :'i'-"- go out fight.at Lake .Ann. Right up-next to,'tha~:~.slittle,l/~ndof .flat:~.~:.ar~..but.:, .-:: . .' . :.". .. . _..:,:..,; . .. :'~... ,.:' . :.~. , -:..':-,: :-':,-..:...'!t; · = . and they can see it. I'm not sure if we called the Marit sign yet. The Merit-sign down on · .: . .- : --..".'" - Highway 5. .; ' Happe.: I have just one question. Where's the naxlxflli.. 'on going to be-.-buried.:~~:..-: "- Ruegemer..Yawlmow what, I don't even-knoW.-~-: :' '~ '..c- - - .t . . Hoffman: It's~'ied already. Fred it. · _ .' -.'- .... ... .. .- ? . . .- .'-. .".~ ,-.... -- .- ' .t- .- - ~ . ':--'. "- ' .... ........-, . - ~...:_.-.-.(: ... .-.. . · . " --;4~.' ,'~,'~' 5-. . .. .-: Hoff'numi $1,t1~.00. TI~ were out here digging fe~y 'last-Ye~--whk~n tlgy f6~.i~ ~ ~~,n~u .-~ :-:~i :- ~ , -? ,.,: ... ..... ,- ., - - · :.. - ~ r:-~' .... ~ ..... . . ~: Oh, ~'~t W~t fo~d itC ~ w~ ov~ W~ It W~ ov~ ~-~.~ ~ '~*~:--u~ --: '-- ~:"~"-~ :'~i::': .... '"" "~'~:"' ' ~ ..... ."~' ..... ~ ~ -- -~. Kelly: Any games or contests besides the fishing contest? .' . Hoffman: Bin~z "' Ruegemer. Yeah, Friends of the Library do th~ Bingo.again aiifl'ctJutdi'flae:'dog slleds.. Tl~"dc~- sled rides. They~couldn't be arranged this year beca~ of they changed some race. dates around, and .the people .~:ve had-the las{ couplg:ye~.:~' tO..'attend a race.this yeat~ so~we'-m ldnd-of- fighting tJmt tlis weeke'nd; or'tl~'first'Samrday of ,l~e~~ is-always a'ti-adifi~.'~. So it'S. been aAiifle..hatdto-find peopletodo:itiifi~, we.did'-ehange, When. ':we-were~-ii.little,bjt later iatO' February, we lind a little bit easier time finding peopl~ t~ut-thi~ seems to Work:.out.a little bit ~ -- . . .: forice conditi~s'.-snd weather.' · .- ' - ~- ': .... , ' :' . . .: ~'- :. -: - .~. . - .. -. . ~.-:. ·.. · :: . .: :-: ~; .... .< ~.~.. Kelly: Any lu~kan the hockey'goal-shooting? .':'.'~'"--. ·:, . ' ' ';' ' ' '~:- , - ..... -, . :. .. ....., Ru~emerl. I:tl have to'talk.to .C, xa-e~. I. know Ipttsse~..that ~ to him2. I-thod~ht lie ~iis-in'tho~ - '~" - . process:~f contacting both assocdafions to got'that..going.. --.' "- '-. ' ~ . · '. ~.~.: ... . ~ ' .:... - : --'. -...- - . .. . . Keny:.-Okay; just might Something'e!se:-:- h0 Y, o ting cont':: n't?tmo.W U0w:':-: contests besides fishing, -What ever hapi~t~t tO the scuba dive, rs? ....... : .-: ' '" . · . · . . . Ruegemer: That was going back to Lake Susan? : . . '. .-. . -. . ~'. .' · ,, . : _:. - Kelly: Yeah. Ruegemen Back then, that was done through the ~arver County Shedff'.s Depa_i'amot, and.over the course of time with budget cuts and:'diff~e~t.~liCy-c.haaging~ the dive team'was ~ af the tin~. And then the, as going through that process, our Chanhassen trtm Department kind of their own uainiag.pmcess' and -that s-Who.waS~o~':there last year, was the:Cb~Hre.l~pammnt'. in conjunctioR I ;Ihink Washington Count~. was our with ~ hist y. oar as well. They had. the~. little red, kind of-.pol~ble.tent and stuff out tBe//gi ~-~' ' ~ .., '.. " -' "' "':'"-~ · ,. ! . · -. .. ., - - ~.~ " .z :. ':-'. .-: Hoffman: They're a freelance group. You just can. 't pin them down, ', ": "': Kelly: Great, ~fully we'll get ~he good welther WithOut the rain. ' 10 . .'.-:.'..'-;.'...'. -... :: -.'- :.':,.. CFFYOF PO I~x 147 Clanha~n, MN 55317' Mmlnlstmtlon Phone: 952227.1100 Fax: 952.227.1110 Building Inspections Phone: 652.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fa~ 652~27.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 RecmaJon Centa' 2310 Coulter I~ulezard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phor~ 952.227.1130 Fax: 952.227.1110 Public Work= 1591 Park Road Phom~ 952227.1300 Fa~ 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site w~w. ci~tmnhassen.mn.us TO: FROM: DATE: Mayor & City Council Todd Gerhardt, City Manager May 21, 2003 SUB J: Overview of 2003 Revised Budget Sheets Attached please find the 2003 Budget Summary through April 30, 2003. Bruce DeJong has designed a new report format and he will be present on Monday evening to review this with the Council. Also attached are the Cash Balances Report and the Investment Summary. Bruce will be able to answer any questions you may have on Monday night. le 2003 Budget Summary (through April 30, 2003) Cash Balances Report Investment Summary The City of Chanhmen · A [}rowing community win clean lakes, quality schools, a channing downtown, Ihdvlng businesm~, winding trails, and beautiful parks. A gmat place to live, work, and play. 2003 Budget Summary (Through April 30, 2003) CITY OF CHANHASSEN 2003 BUDGET Through April 35, 2003 101 General Fund DFJCRIPTION GENERAL PROPERTY TAX 3010 Current Property Tax 3002 AJlowance for Delinquent Tax~s 3011 Delinquent Property Tax 3041 Homestead & Ag Credit 3500 Local Government Aid * TOTAL GENERAL PROPERTY TAX 20,400 6,475,935 262,751.00 - . - 262,751.00 UCENSES 3203 Dog Kennel 3205 Dog or Cat 3213 Solicitor 3214 Gambling 3223 3.2 Off and On Sale 3226 Liquor On and Off Sale 3227 Club and Sunday 3230 Rental Housing Licenses 3284 Rubbish * TOTAL MCENSES 800 2,300 550 8OO 55,000 1,700 40,000 5OO 101,450 289.00 1,310.00 100.00 13,781.00 1,640.00 58,549.00 600.00 13,900.00 PERMITS 3301 Building 3302 Plan Check 3305 Healing & A/C 3306 Plumbing 3307 Trenching 3308 Gun 3309 Spdnlder 3310 Gas Piping 3311 Sign 3316 Septic Tank 3328 Wetland Alteration 3329 Demolilion 3330 Electrical Permit Applicalion Forms * TOTAL PERMITS 616,000 365,000 110,000 88,000 10,000 1,000 16,000 30,000 3,000 2,000 300 600 100 . 1,243,500 158,070.00 94,218.00 30,731.00 26,782.00 3,848.00 20.00 2,521.00 1,690.00 - 5.00 318,2,50.00 PERCENT RECEIVED 4% O% O% O% 4% PRIOR 45% 57% 18% 205% 106% 35% 35% 52% 89% 26% 26% 28% 30% 38% 2% 16% O% 56% 0% O% O% O% 24% 26% 4% O% O% O% O% 33% 37% 22% 57% 8O% 371% O% 0% 29% 25% 29% 29% 18% 1% 0% 0% 52% 10% 0% 138% O% 0% 8% Page I FINES & PENALTIES 3401 Traffic & Ordinance ViolaUon 3404 Dog/Cat Impound * TOTAL FINES & PENALTIES 4~000 39,000 1~451.00 9,517.00 23% 38% 24% 15% 3O% CITY OF CHANHASSEN 2003 BUDGET Through Apr# 30, 2003 t0t General Fund ACCOUNT DESCRIPTION ACTUAL INTERGOVERNMENTAL REVENUE 3500 Local ~mment Aid 3502 M.S.A. MainL & Constr. 3509 Other Shared Taxes 3510 Grante-State * TOTAL INTERGOVERNMENTAL REV 20,400 33,800 108,000 40~000 181,600 CHARGES FOR CURRENT SERVICES 3601 Sale of Documents 3602 Use & Variance Permits 3603 Rezonlng Fees 3804 As~u~rne nt Searches 3605 Plat Recording 3610 TIF Application Fees 3613 Mlac.-General Government 3614 Admin. Charge-2% Conatr. 3817 Mlac. Englnesring 3819 Investment Management Fee 3629 Mlac.-Publlc Safety 3830 Recreation Program Fees 3831 Recreation Center 3633 Park Equipment Rental 3834 Park Facility Usage Fee 3635 Watercraft Rental 3836 Self-Supporl]ng Programs 3637 Senior Programs 3838 Food Conceesione 3839 Misc.-Park & Rec. 3649 Misc.-Public Works 3851 Merchandise for Resale * TOTAL CURRENT SERVICES 4,000 23,000 1,000 700 6,000 5,000 207,500 150 10,500 4,000 147,000 27,000 18,000 2,000 618,650 804.00 12,370.00 1,000.00 210.00 3,050.00 1,499.00 53,601.00 . . . . . OTHER REVENUE 3801 38O2 38O3 38O5 38O7 38O8 3812 3816 3818 382O 3829 39O3 3910 398O * Interest Eaming~ 176,000 41,245.20 Equipment Rental & Sale 30,000 12,000.00 Building Rental - - Loan Payment - - Donatlona 15,000 2,000.00 Ins. Recoveries & Reimburse 5,000 394.00 Contractor Verification 2,500 - SAC Retainer 5,000 1,075.00 Sur-Tax Retainer 1,500 225.00 Mlac. Other Revenue 5,000 359.00 Interest/Penalties-Other 500 - Refunds/Relmbursemente 6,000 1,214.00 Misc. Other Revenue - 19.00 Cesh Over/Short - (0.25) TOTAL OTHER REVENUE 246,500 58,530.95 ** TOTAL GENERAL FUND REVENUE 8,906,638 8t6,84t.96 PERCENT RECEIVED 15% 54% 100% 3O% 3% 134% 0% 11% O% 0% O% 0% O% 0% 0% 0% 225% 13% 23% 4O% 13% 8% 0% 22% 15% 7% 2O% 24% PRIOR 0% 54% 0% 16% 31% 5% 19% 3% 34% O% 10% O% O% O% O% O% O% O% O% 48% -17% 144% 0% 63% 0% 0% 50~ 14% 2% 18% 62% Page 2 CITY OF CHANHA88EN 2003 BUDGET Through Apr# 30, 2003 Page 3 Pemonal Materlal~ & Contractual Capital Servlcea Suppllea 8ervlcea Outlay Total Prior Year GENERAL GOVERNIIENT 1110 Legislative - Budget Actual Percent Expended 34,200 270 104.900 10,388 - 49,647 30% 0% 47% 139,370 60,035 43% 172.137 187,617 109% 1120 Administration - Budget Actual Percent Expended 325,800 500 81,200 1,000 101,425 302 7,909 - 31% 60% 13% 0% 388,500 109,636 28% 397,267 103,495 26% 1130 Finance- Budget Actual Percent Expended 215,100 1,200 63,350 2,500 282,150 56,166 30 10,797 280 67,273 26% 3% 17% 11% 24% 256,433 90,430 35% 1140 Legal- Budget Actual Percent Expended 110,000 28,520 26% 110,000 28,520 26% 100,000 36,822 37% 1150 Property Assessment - Budget Actual Percent Expended 70,100 3,038 4% 70,100 3,038 4% 1160 M.I.S. - Budget Actual Percent ~ded 137,400 43,457 32% 26,610 1,045 4% 115,550 17,934 16% 279,560 62,521 22% 325,897 99,314 3O% 1170 1180 1190 City Hall- Budget Actual Percent Expended Elections - Budget Actual Percent Expended Ubmry- Budget Actual Percent Expended General Gowmment Budget Coneml Gowmment Actual Percent Expended 56,300 19,571 34% 770,800 231,007 3O% 49,200 11,992 26% 74,78O 13,389 16% 293,100 265,090 90% 818,200 384,831 47% 398,100 296,6,53 75% 1,667,780 629,372 38% 208,800 74,272 36% 36,750 4,238 12% 0 0 1,622,717 Pellortal CITY OF CHANHASSEN 2003 BUDGET Through April 30, 2003 Mlt~rl~ll & Contmctull Sul:~olle~ 8ervIc~ C~pltal Outlay Total Page 4 Prior Y. ar PUBLIC SAFETY 1210 Police Adrrlnlstratlon - Budget Actual Percent Expended 1220 Fire Prevention Adrrin - Budget Actual Percent E)q~nded 1260 Community Service - Budget Actual Percent Expended Public 8afety Budget Public 8afety Actual Percent Expended ~,800 20,729 33% 476,90O 142,202 3O% 38,100 11,989 31% 677,800 174,920 3O% 49,700 7,578 15% 4,700 428 9% 8,008 16% 1,015,000 1,309 0% 119,600 39,382 33% 17,900 1,112 6% 1,152,800 41,803 4% 1,077,800 22,0.'.'.'.'.'.'.'.'.'38 2% 646,200 189,162 20% 60,700 13,529 22% 1,784,700 224,729 13% 1,010,800 60,277 6% 592,390 145,714 25% 1,653,690 220,019 14% Femonel 8ervlcee CITY OF CHANHASSEN 2003 BUDGET Through April 30, 2003 Meterlale & Contractual 8upplle~ 8ervlce~ Capital Outlay Total Page 5 Prior Y~r PUBUC WORKS 1310 Engineering - Budget Actual Percent Expended 1320 Street Maintenance - Budget Actual Percent Expended 1350 Street Lights & Signals - Budget Actual Percent E)q3ended 1370 City Garage - Budget Actual Percent Expended Public Worlm Budget Public Worlm Actual COMMUNITY DEVELOPIENT 1410 Planning Cormfisslon - Budget Actual Percent Expended 1420 Planning Adrdnistration - Budget Actual Percent Expended 1430 Senior Facility Comm - Budget Actual Percent Expended 1250 Code Enforcement- Budget Actual Percent Expended Community Development Budg Community Development Actua Percent Expended 455,600 1,800 541,060 250 146,142 - 6,785 - 32% 0% 1% 0% 540,500 177,300 39,270 1,500 168,249 38,187 7,243 31% 22% 18% 0% 1,500 259,800 88 75,~??. 6% 29% 234,300 78,200 55,500 72,856 14,178 14,253 31% 18% 26% t ,230,400 288,800 89~,630 387,247 52,463 103,725 31% 20% 12% 100 3,600 - 360 0% 10% 294,900 700 24,125 91,228 - 4,118 31% 0% 17% 17,180 220 1,050 5,092 - 2,100 30% 0% 2OO% 701,100 12,200 30,600 · 218,822 1,135 4,741 31% 9% 15% 1,013,180 13,220 59,375 318,142 1,136 11,319 3t% 9% 19% 6,500 0% 8,260 998,710 152,927 15% 758,570 213,679 28% 261,300 75,532 29% · 374,500 101,287 27% 3,700 38O 10% 319,725 95,346 30% 18,450 7,192 39% 702,950 135,550 19% 779,170 235,456 3O% 259,100 67,456 26% 371,510 85,902 23% 2,112,730 624,364 25% 3,200 933 29% 319,314 74,474 23% 18,100 7,227 4O% 710,200 213,380 3O% 1,060,814 256,994 28% CITY OF CHANHASSEN 2003 BUDGET Through April 30, 2003 i~l~ & Corllzlctull 8uppllee 8ervlcee Capital Outlay Total Page 6 PHor Year PARKS & RECREATION 1510 Park & Rec Com~ - Budget Actual Percent Expended 1520 Park & Re<: Adnin - Budget Actual Percent Expended 1530 Recreation Center- Budget Actual Percent Expended 1540 Lake Ann Park Oper - Budget Actual Percent Expended 1550 Park Maintenance - Budget Actual Percent Expended 1560 125 2,100 . . 0% 0% 1600 95,300 1,000 15,000 30,844 10 2,333 32% 1% 16% 1700 193,500 14,350 35,8O0 46,130 240 17,532 24% 2% 49% 11,400 13,040 41,000 - - 2,831 0% 0% 7% 585,000 103,850 127,550 157,037 25,726 16,285 28% 25% 13% Senior Citizens Center - Budget 29,200 4,550 11,275 Actual 9,298 536 5,789 Percent Expended 32% 12% 51% Recreation Prograrm - Budget 148,080 14,750 78,275 Actual 31,899 1,191 57180 Percent Expended 22% 8% 7% Self-Supporting Prog - Budget Actual Percent Expended Parks & Recreation Budget Park~ & Recreation .actual Percent Expended 32,020 13,885 77,250 7,397 - - 23% 1,074,500 16~,550 386,2,50 282,80~ 27,7O3 50,23O 26% 17% 13% 4,868,880 588,750 3,31t,966 t,390,92t 102,666 591,708 3O% t8% 18% General Fund Budget General Fund Actual Percent Expended 13,000 13,000 ,. 0% 2,225 111,300 33,187 30% 243,650 63,902 28% 65,440 2,831 4% 809,400 199,048 25% ~,~ 15,623 35% 239,105 38,550 16% 123,155 7,397 6% 1,639,300 360,538 22% 8,6'70,835 2,08~,880 24% 3,625 755 21% 121,900 52,262 43% 248,450 65,098 26% 57,690 4,093 7% 817,750 195,078 24% 44,035 13,448 31% 242,170 35,188 15% 88,820 7,211 8% 1,S24,440 373,¶2~ 7,984,391 2,016,774 2.5% 210 Cable TV Fund CITY OF CHANHASSEN 2003 BUDGET Through Apd130, 2003 Page 7 IACCOUNT DESCRIPTION REVENUE GENERAL PROPERTYTAX 3080 Fmn~iseFees * TOTAL GENERALPROPERTYTAX OTHER REVENUE 3801 Interest Eamlngs 3903 Refunds/Relmbursemente * TOTAL OTHER REVENUE ~ TOTAL REVENUE EXPENDITURES PERSONAL SERVICES 4010 Salaries & Wages-Reg 4030 Conb'ibuflons-Reflrement 4040 Contribulions-lnsurance 4050 Workers Compensation * TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 4120 Supplies-Equipment * TOTAL MATERIALS & SUPPMES CONTRACTUAL SERVICES 4300 Fees, Services 4..-.-.-.-.-.-.-.-.~0 Printing & Publishing 4370 Travel & Training * TOTAL CONTRACTUAL SERVICES CAPITAL OUTLAY 4705 Other Equipment * TOTAL CAPITAL OUTLAY TOTAL EXPENDITURE8 BUDGET 115~000 115,000 4,500 119~00 75,000 9,800 12,500 3OO 97,6OO 15,O00 5OO 100 15,6O0 10,000 10,0O0 123,,600 129,365 129,385 15 15 418 418 PERCENT RECEIVED 112% 112% 0% 0% 108% 31% 3O% 0% 0% 27% 5% 5% 1% 0% 0% 1% 4% 4% 22% O% 77% 28% 28% 44% 137% O% 13% O% O% 58% CITY OF CHAN~EN 2003 BUDGET Through April 30, 2003 2t t Environmental P~on Fund Page 8 DESCRIPTION BUDQET ACTUAL P~CE~I ~IVED PRIOR YEAR INTERGOVERNMENTAL REVENUE 3010 Current Property Tax 3520 Grant. County * TOTAL INTERGOVERNMENTAL REV 9~000 9,000 0.0% 0.0% 1% CHARGES FOR CURRENT SERVICES 3640 Community Garden Plot Rental 3850 Sale of Recyclab~ 3651 Merchandise for Resale * TOTAL CURRENT SERVICES 1,237 - OTHER REVENUE 3801 Interest Earnings 3903 Refunds/Reimbursements * TOTAL OTHER REVENUE 15.000 0.0% 0% ** TOTAL REVENUE 24,000 - 0.0% 33% 2tl 2310 IACCOUNT CITY OF CHANI'IASSEN 2003 BUDGET Through Al)HI 30, 2003 Environmental Protection Fund Recycling DESCRIPTION ACTUAL PERCENT RECEIVED PRIOR Paga 9 Salaries & Wages-Rag Contributions-Retirement Contribu~Jons-lnaurence Workers Compensation TOTAL PERSONAL SERVICES $26,700 3,600 5,900 2O0 $38,400 4,388 553 1,705 6,844 16.4% 15.4% 28.9% 0.0% 18.3% 3O% 28% 41% 0% 4110 4130 4210 426O Suppllea-Offlce Supplle~-Prograrn Books & Periodicals Small Tools & Equipment TOTAL MATERIALS & SUPPUES 4,5OO 5O lO0 4,850 #DIV/OI 55.2% 0.0% 0.0% 53.5% 0% 13% 0% 195% 43OO 434O 435O 436O 4370 Fooa, Services Pdnting & Publishing Cleaning & Wa~e Removal Subscriptions & Membemhil:~ Travel & Training TOTAL CONTRACTUAL SERVICES 15,0OO 1,700 5O0 150 100 17,450 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 15% 0% 0% 0% 0% ** TOTAL RECYCLING ~8,8(N) 9,130 15.6% 48% 2tt 2380 CITY OF CHANHAS~EN 2OO3 BUDGET Through April 30, 2003 Envimnman~l Pro'ruction Fund RefometMJon Page10 DESCRIPTION ACTUAL PERCENT RECEIVED PRIOR 4010 4O3O 4O4O 4O5O Salaries & Wages-Reg Contribul]ons-Retlrernent Contribuliona-lnsurance Workers Compensation TOTAL PERSONAL SERVICES 17,200 2,300 4,600 2OO 24,300 8,385 1,025 1,693 11,083 48.6% 44.6% 38.8% 0.0% 45.6% 29% 28% 41% 0% 4110 4130 4260 Supplies-Office Supplle~-Prograrn Small Tools & Equipment TOTAL MATERIALS & SUPPLIES 5,100 25O 5,350 · . 1,991 . 1,991 #OIV/OI 39.0% 0.0% 37.2% 0% 13% 195% 43OO 432O 434O 438O 4370 Fees, Services Community Garden Water Pdntlng & Publishing Subscriptions & Membemhips Travel & Training TOTAL CONTRACTUAL SERVICES 45,000 1,040 1,000 150 8O0 47,990 104 61 61 75 · 381 0.2% 50.0% 10.0% 0.8% 15% 53% 0% 0% O% ** TOTAL REFORESTATION 77,640 13,4~ 17.3% 62% 700 8ewer and Water Utility CITY OF CHANHA88EN 2003 BUDGET Through Al)HI 30, 2003 Page 11 IACCOUNT DESCRIP'nON BUDGETI PRIOR REVENUE PERMITS 3140 S/A-Penalties &Int 3315 Se~r Permit 3321 Water Permit * TOTAL PERMITS 1,200 1 ~200 2,400 4,511 4,511 0.0% 0.0% 188.0% 0% 0% CHARGES FOR CURRENTSERVICES 3660 Sewer Cuslzxnem 3661 Water Customers 3662 Utility Penalties 3664 Sale of Metem & Parte 3667 Certification Fee * TOTAL CURRENT SERVICES 1,600,000 1,100,000 45,000 55,000 4~000 2,804,000 377,503 224,382 19,740 15,809 637,434 23.6% 20.4% 43.9% 28.7% 0.0% 22.7% 33% 28% 51% 41% 0% OTHER REVENUE Interest Earnings Connection Charges Insurance Reimbursements Sewer Surcharge S/W I ntereet/Penaltlea-Other Refunds/Reimbursements TOTAL OTHER REVENUE 210,000 211,000 713 305,877 0.0% 145.0% O% ** TOTAL REVENUE 3,017,400 947,822 31.4% 48% 700 84wer and Wn'mr Utility CITY OF CHAHHA88EN 2OO3 BUDGET Through Apd130, 2003 Page 12 4010 4011 4012 4O2O 4O3O 4O4O 4050 4110 4120 4130 4140 4150 4160 4170 4210 4240 4250 426O 430O 4810 4320 4330 434O 4350 436O 4870 4410 ~0 4483 45O9 4510 4520 453O 4531 455O 4551 4703 4705 4769 DE8CRIPTION 2OO3 BUDGET Salaries & Wages-Rail OverUme-Reg 8rand-By Pay Salaries & Wagea-Temp Contrlbutlort~ReUmment ContrlbuUona-lrmumnce Workem CompenaaUon TOTAL PERSONAL SERVICES $445,0(X) 18,500 12,000 19,200 61,0O0 65,800 8~500 $131,866 7,855 3,323 18,371 $163,563 Suppllea-Offlce Supplies-Equipment Supplies-Program Supplies-Vehicles Maintenance Materials Chemicals Motor Fuels & Lubricants Book, & Periodicals Uniforms & Clothing Merchandise for Resale Small Tools & Equipment TOTAL MATERIALS & SUPPLIES 13,500 1,0O0 12,0O0 20,000 22,0O0 13,00O 5OO 2,800 105,0O0 1,500 191,300 4O 157 - 1,245 2,511 4,462 24,134 Fees, Services Telephone UtlliUes Postage Printing & Publishing Cleaning & Waste Removal Subscriptions & Mernbemhlpa Travel & Training Rental-Equipment License & Registration Insurance-General Uabllity Remit to Other Agencies Repair & Malntsnance-Building Repair & Maintenance-Vehicles Repair & Maintsnance. Equlp Repair & Maintenance-Radios Repair & Maireenance-Waler Repair & Maintenance-Sever TOTAL CONTRACTUAL SERVICES 48,000 20,0O0 170,000 10,00O 13,000 100 643O 6,0O0 1,000 300 16,500 135,000 3,0O0 2,500 571,800 6,962 3,469 38,763 3,099 1,553 21 295 2,370 . 159 29,597 625,177 Office Equipment Oiler Equipment Other Acquialtfon Coats TOTAL CAPITAL OUTLAY 8,0O0 8,0O0 4,00O 20,000 525 17,399 254 18,178 PERCENT RECEIVED 29.6% 42.5% 27.7% 0.0% 30.1% 33.8% 0.0% 29.1% #DIV/01 1.2% 0.0% 10.4% 12.6% 20.3% 0.0% 0.0% 45.9% 13.2% 38.4% 12.6% 14.5% 17.3% 22.8% 31.0% 11.9% 21.0% 49.2% 39.5% 0.0% 10.7% 0.0% 325.0% 2.1% 6.4% 53.8% 7.0% 101.6% 135.8% 109.3% 6.6% 217.5% 6.4% 90.9% 29% 35% 26% 0% 29% 44% 47% 0% 22% 0% 27% 27% 42% 13% 51% 21% 8% 44% 0% 15% 27% 40% 32% 0% 57% 21% 30% 63% 6% 27% 3% 78% 31% 49% 42% 84% 0% 105% 72% ** TOTAL 8 & W OPERATION8 1,413,90O 851,062 60.2% 69% CITY OF CHANHASSEN 2003 BUDGET Through April 30, 2003 720 Environmental Protection Fund IACCOUNT DEllCRIP11ON REVENUE PERMITS 3390 M i~?,. Permits * TOTAL PERMITS INTERGOVERNME~ REVENUE 3510 Gmnts-Sta'~ * TOTAL INTERGOVERNMEN'B~ Page13 PRIOR CHARGES FOR CURRENTSERVICES 3851 Merchandlee Sales 3660 Sewer Customers 3662 Utility Penalties 3867 Certification Fee 3806 Connection Chargee * TOTAL CURRENT SERVICES 232,000 63,068 27.2% 35% 2,500 2,507 100.3% 94% 1,000 - 0.0% 100t000 72r537 72.5% 24% 335,500 138,112 41.2% OTHER REVENUE 3801 Intereet Eamlng~ 3903 Refunda/R~imbumemenls ° TOTAL OTHER REVENUE 80,000 1.2% TOTAL REVENUE 41x_.LSO0 139,032 33.5% 87% CITY OF CHAHHA88EH 2003 BUDGET Through Apdl 30, 2003 720 Environmental P~n Fund Page 14 IACCOUl~rr DE8CRIP'iION BUDOL=T I EXPENDITURES PERSONAL SERVICES 4010 Salaries & Wages-Reg 4020 Selarie~ & VVages-Ternp 4030 Contributions-Retirement 4040 Contrlbulions-lnBurance 4050 Workers Compensation * TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 4120 Supplies-Equipment 4130 Supplies-Program 4150 Maintenance Materials 4210 Books & Periodicals * TOTAL MATERIALS & SUPPEES CONTRACTUAL SERVICES 4300 Fees, Services 4301 Fees, Financial/Audit 4340 Printing & Publishing 4380 SubacriptionB & Membemhii:~ 4370 Travel & Training 4380 Mileage 4410 Rental-Equipment * TOTAL CONTRACTUAL SERVICES CAPITAL OUTLAY 4701 Land, Purchase & Improv. * TOTAL CAPITAL OUTLAY 74,100 10,000 10,500 8,200 703 103,500 3OO 1,000 2,030 150 3,450 250,030 1,500 6,000 500 3,003 3O0 · 5t000 268,300 70t0C)C) 70,030 3,106 2,773 494 $31,275 271 145 23 78 517 21,712 1,256 301 - 12 12 PERCENT J RECEIVED 30.5% 23.0% 29.6% 33.8% 70.6% 30.2% g0.3% 14.5% 1.2% 52.0% 15.0% 8.7% 0.0% 20.9% 7.0% 10.0% 0.0% 0.0% 8.8% 29% 0% 29% 43% 102% 3% 0% 14% 16% 3% 0% 0% 1% ** TOTAL EXPENDFIURE8 443,250 55,108 12.4% 52% Investment Summary CT YOF CHANHASSE 7700 Marka Boulevard PO Box 147 Chan~, MN 55317' Admlnl~nflon Phone: 952227.1100 Fax: 952.227.1110 Building Insgecaons Phone: 952_227.1180 Fax:. 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Pho~ 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax:. 952.227.1310 hnior Center Phone: 952.227.1125 Fax.: 952.227.1110 Web Site ww'w. ci.chanl'~n.mn.~ TO: FROM: Mayor City Council Bruce M. DeJong, Finance Director DATE: May 16, 2003 SUBJECT: Taxation/FinanceJS~gic Plan: 2004 Budget Process This memo will outline the steps that we need to cover during the 2004 budget process to incorporate items from the Key Financial Strategies (KFS) process and thc Strategic .Planning process. This memo includes comments about thc current state of thc budget process that affect out situation. Key Financi~ Strategies Update The KFS process includes a part that shows the inherent difficulty that local governments have where costs generally increase a greatter ram than revenues. I have updated thc KFS spreadsheet that show projected revenues and expenses for thc next several years and have at~hed it as an appendix. Thc revenues have changed downward to reflect the loss of approximnt¢ly $330,000 in Local Government Aid (LGA) and Market Value Homestead Credit (the replacem~t for HACA). Both the House bill would cut out aid entirely, but Senate legislation would leave us with about $50,000 annually. We have appropriated funds for street recons~on in the general fund that will not be used this year and will be transf~ for deficit reduction in thc Tax Increment Financing CI]F) districts. However, this cushion doesn't allow us to maintain out existing expenses (rising at an inflation rate of 2.2%) indefinitely. By 2008, we will have to change our expenditure structure or go into an annual budget deficit. Levy limits will probably be re-imposed on cities for at least 2004 and 2005. The exact nature of the limits remains to be seen, but the proposals range from no levy increase over the 2003 amount levied with no debt issuance to allowing cities who are under their levy limits 0ike Chanhassen) to retain at least a portion of that levy authority. The proposals I have seen are either for 35% or 65% of the unused levy authority which would translate into something between $200,000 to $400,000. The City of Chanhaesen, A growing community with clean lakes, quality schools, a channing downtown, thriving businesses, winding trails, and beautiful parks. A gmat place to live, work, and play. Taxation/Finance/Strategic Plan: May 16, 2003 2o04 Buaget Process This is because we were under our levy ]imit by about $600,000 last year. I would hope there is some reward for not levying to the maximum. The TIF situation remains in flux. Legislation is being considered to allow the extension of TIF districts if they are in deficit because of rate compression. It remains to be seen if the final language will allow us to extend our Downtown TIF district. There is also a technical corrections bill that may clarify our ability to collect increment for the inter-fund loans that were approved in 2001. Staff is continuing to meet with Carver County officials regarding the early payment of our 2nd haft settlement prior to November 1. Financial Position Our financial position continues to be relatively sound. I have attached the cash balances report as an attachment. Pund balances remain adequate for current needs, but are not excessive given the amount of potential TIF deficit that we face and the pressing infras~ needs that must be financ~ over the next few years. Infrastructure We are continuing to evaluate utility rates with assistance from Ehlers. Those rates have not been adjusted for the past six years pending an assessment of our existing systen~ Since that process is nearly complete with Black and Veatch, we will be able to finalize the water rates necessary to sup[x~ the new and replacement imf'as~ that they identify. Budget Changes For the 2004 budget, there are several items that will probably adjust by a different amount than inflation. The Library will be operating for a full year which ~s that utilities and maintenance will probably double - an increase of $34,000. The police contract will probably increase substantially due to the Sheriff's new rate study and the proposal to add an investigator specifically for Chanhassen. We have not included the Centennial Hills levy under the belief that Carver County HRA would refinance the debt and remove us from our contingent obligation. That probably won't happen until 2007 so we have an obligation to pay $32,000 each year which will be a new debt levy. The citizen opinion survey needs to be done on a _regular basis to maintain a sense of how well the city is performing for our residents - approximately $20,000. Then there are the issues of additional personnel. While criteria have not been set for when we will add new employees, there will come a time that our current employee base will be insufficient to maintain services at an acceptable level. Taxation/Finance~trategic Plan: May 16, 2003 2004 Budget Process The good news is that we will have higher proceeds from liquor licenses and charitable gambling than anticipated. Chipofle is adding a full bar service when they open and the Legion will be paying a higher percentage of their gambling profits to the city based on a review of the current laws. The phase two budget cuts are included on a separate memo. Those cuts are not reflected in the KFS spreadsheet since they have not been formally adopted. Todd Gerhardt will attach a memo outlining the additional proposed cuts necessary to completely cover the amount of potential state aid reductions. Those cuts will be brought back to a future council meeting for action after the legislature has finalized their work for the year. Budget Schedule Finally, I have updated the general budget schedule that we have followed for the past several years. There are some critical dates in that we must have a preliminary tax levy ~ed to Carver County by September 15 each year. Then we must hold a tnt&-in-taxation heating in December and adopt our final budget after receiving additional input fi-om the public. Staff would like to receive direction from the Mayor and City Council members regarding the level of tax levy increase that would be preliminarily approved in order to save time with the first round of budget preparation. 2004 Budget Calendar Date June 10, 2004 June 24, 2004 July 15, 2003 July 22, 2003 August 11, 2003 August 25, 2003 September 8, 2003 Septemb~ 22, 2003 Octob~ 13, 2003 Octo~ 21, 2003 October 28, 2003 November 10, 2003 December 1, 2003 December 8, 2003 December 26, 2003 Department Finance Fi~mce All ~~ts AH D~mm~n~ Fkmnce Finance & Admin Finance Finance & Admin All Departments Finance Finance & Admin Council Council Finance Task Distribute 2003 Genend Ledger Detail, 2oo4 ~ n~.~t Ptop. n~on w~, 2004-2008 ~ w~~. 20~ ~ ~ ~v~ ~j~ ~ ~ 2~2~7 C~ ~ ~~ ~ F~. Preliminary budget and lovy figm-es dism'btmxl to City Council. Proliminmy budgot and levy discussion at City Council work session. Approval/Cexffication of Maximum Propose~l Levy to Carver County Auditor. CIP reviewed a~ C/ty Council work session. All budget commentary must be comple't~l end Budget work session w/~ Ci~ Council. Cont/nu~on He~ng, if needed, and B~ and CIP Adoption Final D~e for 2004 Budget & Levy Cart/tic.on tn CITY OF CHANHASSEN KEY FINANCIAL ~i'RATF~IES Inflation Azsumptions for C~neral Fund ~ ~ ~ ~ 2O06 2OO7 ~0~ GENERAL FUND BUDGET BUDGET ROJECTED GENERAL PROPERTY TAX 5.706,400 6,145.935 6.207,394 6,269,468 6,332,163 6,395,485 6,459.439 LIC~SES 69,4~0 101,4~0 102,46~ 103,489 104,524 10~,569 106,625 PERMITS 1.243.500 1,243,500 1,255,935 1.268,494 1.281.179 1,293,991 1,306,931 FINES & PE2qALTIES 39,000 39,000 39,390 39,784 40,182 40,584 40,989 INTERGOVERNMENTAL REVENUE 179.000 181.600 183.416 185.250 lS7.103 1SS,974 190.863 CHARGES FOR CURRENT SERVICES 5S0.650 61S.650 624.S~7 631.0S5 6~7,396 643,770 650~07 TOTAL m~VENUE S, HS, S00 S,S76,6~ S,662,401 S,749,02S S,g~6~16 S,92,t, SS1 9,014,Lm EXPENSES EXCL. CAPITAL COSTS GENERAL GOVERNMENT LAW ENFORCEMENT PUBLIC WORKS COMMUNITY DEVELOPMENT PARKS AND RECREATION TOTAL EXPENSES 1,607,650 1,670,050 1.706.791 1,744,341 1,782,716 1.821,936 1,862,018 1,653,690 1,653,690 1,690.071 1,727,253 1,765,252 1,804,088 1,843.778 2,103,130 2,112,130 2,158,597 2,206,086 2,254,620 2,304.'~- 2,354,914 1,050,814 1,050,914 1,074,034 1,097,663 1,121,811 1,146,491 1,171,714 1,709,500 1,624,440 1,660,178 1,696,702 1,734,029 1,772,178 1,811,166 I Cash Balances Report CASH BALANCES REPI~T YEAR: THRCXJ~H APRIL Date: 05/19/03 Ttm~: 8:54a~ City ot: Chanhasas~ P~ge: 1 AccoL~t NLInber Bag?nn?ng BaLance Debtt Credit Endtng BaLance Fc~l #: 101 GENERAL FUND 1010 Cash 4,787,404.67 4,669,457.31 5,610,007.28 3,8~6,854.70 1025 Petty Cash 475.00 0.00 0.00 475.00 1026 Petty Cash 60.00 0.00 0.00 60.00 1027 Petty Cash 925.00 330.00 250.00 1,005.00 1028 Petty Cash 75. O0 O. O0 O. O0 75. O0 1030 Cash ~/ Es 0 · O0 0 · O0 0 · O0 0 · O0 1040 Investment 0.00 0.00 0.00 0.00 Fund #: 101 4,788,939.67 4,669,787.31 5,610,257.28 3,8~8,4~9.70 Fund #: 203 FZREFZGHTERS' RELTEF 1010 Cash 0.00 0.00 0.00 0.00 Fend #: 203 0.00 0.00 0.00 0.00 F~d #: 210 CABLE TV 1010 Cash 76,509.89 1~9,~)4.77 31,7:35.04 174,139.62 FLn:I #: 210 76,509.89 1~9,364.77 31,755.04 174,139.62 Fu~l #: 211 ENVIRON#ENTAL PROTECTION 1010 Cash /~.7,907..52 9,075.50 25,321.19 411,736.~ FcrrJ #: 211 ~27,987..52 9,075.50 25,321.19 411,736.83 FLrtd #: 220 CRZNE SAFETY 1010 Cash 731.61 0.00 0.00 731.61 Fcr~l #: 220 731.61 0.00 0.00 731.61 F~c] #: 221 HAZARDOUS MATERIAL SUPPLY 1010 Cash 0.00 0.00 0.00 0.00 F~d #: 221 0.00 0.00 0.00 0.00 FLI~Ci #: 222 HONCN! GUARD PROGRAJN 1010 Cash 0.00 0.00 0.00 0.00 Fc~l #: 222 0.00 0.00 0.00 0.00 F~cl #: :300 PERKMJEHT DEBT REVOLVZNG FUND 1010 Cash 871,860.32 61,200. O0 71,23~.25 861,826. O? Fu~cl #: 300 871,860.:32 61,200.00 71,23~.25 861,826.07 F~cl #: 301 1990A TAX ZNCRENENT REFLINDTNG 1010 Cash -2~9,360.86 0.00 0.00 -299,360.86 1030 Cash ~/ ES O. O0 O. O0 O. O0 0 · O0 F~rJd #: 301 -299,360.86 0.00 0.00 -299,360.86 FLI~cl #: :302 1991D GO NUNzCZPAL BLDG REFUND 1010 Cash 0.00 0.00 0.00 0.00 F~'~d #: 302 0.00 0.00 0.00 0.00 FLied #: :303 1991E GO REFUNDING BONDS 1010 Cash 144,245.84 18,Z95.67 271.73 162,269.78 1034) Cash I~/ Es 0.00 0.00 0.00 0.00 Fu~cl #: 303 144,245.8~ 18,~95.67 271 .TS 162,269.78 Fcr~l #: 3C~S 1993E GO REFUNDZNG BONDS 1010 Cash -890,782.55 0.00 0.00 -890,782.55 10~ C~h w/ Es O. O0 O. O0 O. O0 O. O0 Flxtd #: 306 -890,787..55 0.00 0.00 -89D,782.55 Ftz~cl #: 310 1992A GO REFUNDZNG BONDS 1010 Cash -1,421,516.39 0.00 0.00 -1,421,516.39 CASH BALANCES REPORT YEAR: THROUGH APRIL Data: 05/19/03 Time: 8:54mB City of Chm~haa~ Page: 2 Acc~mt #u~ber Beginning BaLance Debit Credtt Endtng BaLance F~d #: 310 1992A GO REFUNDI#G BONDS Fu~cl #: 310 -1,421,516.39 0.00 0.90 -1,421,516.39 F~cl #: 311 1992B TAX INCREHENT BONDS 1010 Cash 6.23 0.00 0.00 6.23 Fund #: 311 6.23 0.00 0.00 6.23 Fzmd #: 316 1~N]8 FZRE STATION & EGUiPNENT 1010 Ce~h -?_25,356.36 585.60 0.00 -27.A, 770.76 Fund #: 316 -225,356.36 585.60 0.00 -?.24,771).76 F~td #: :323 1989C REFERE#IX.N BONDS 1010 r___~h_. -191,363.02 365.31 0.00 - 190,997.71 .................................................................... Fcrtcl #: 323 -191,363.02 365.31 0.00 -190,997.71 Fund #: :324 1990B GO II~)ROVE~ENT BONDS 1010 Cash 0.00 0.00 0.00 0.00 .................................................................... FLrN:I #: 324 0.00 0.00 0.00 0.00 Fund #: 326 1991A GO iHPROVEHENT BONDS 1010 Caah -129,585.36 1,99~.45 488.08 -128,078.99 ................................................................ Fund #: :326 -129,585.36 1,994.45 488.08 -128,078.99 Fcrtcl #: 327 1991B TAX iNCREHENT BONDS 1010 Cash -423,542.06 0.00 0.90 -423,542.06 .................................................................... FLmd #: 327 -423,542.06 0.00 0.00 -423,542.06 Fu~cl #: :328 1991C TAX INCREHENT BONDS 1010 Cash 0.00 0.00 0.00 0.00 .. ............. . ..... ............. ... .... ...... ......... ...... ...... F~gl #: 328 0.00 0.00 0.00 0.00 Ftmcl #: 329 IGq3A TAX I#CREHENT BONDS 1010 cash 0.00 0.00 0.00 0.00 Fund #: 329 0.00 0.00 0.00 0.00 F~r~l #: 330 1993B TAX iNCRI3qENT BONDS 1010 Cash 0.00 0.00 0.00 0.00 Fund #: 330 0.00 0.00 0.00 0.00 FLn:I #: 331 19~3C II~ROVENENT BONDS 1010 cash 1 ,~,1~.:)~ 905.38 ~.~ 1 ,~,5~.~ ............ i .... i i ........... i ....... i i ............................ Fu~cl #: 331 1,C)96,1~.22 905.38 429.66 1,096,579.9~ FlXtCl #: 332 1993D TAX i#CREHENT BONDS 1010 cash 0.00 0.00 0.00 0.00 F~n:l #: 332 0.00 0.00 0.00 0.00 F~td #: 333 lg94A IHPROVENENT REFUNDING 1010 Cash -1,582,821.00 2,729.~ 0.00 -I,580o091.78 1~0 Cash t,,t/ Es 0.00 0.~ 0.00 0.00 ............. i i i i .... ii i i ........... i i i Iii i i iii i i ii i ii i ii i ii i i i iiili Fund #: 333 -1,58,?.,821.00 2,729.22 0.00 -1,580,091.78 F~ #: 334 1~ Z~R~ENT REFUNDING 1010 Cash -&,296.27 2,080.42 1,857.50 -/~,073.35 1030 C~h ~/ Es 0.00 0.00 0.00 0.00 FcrKJ #: 334 -4,296.27 2,080.42 1,857.50 -4,073.35 FLied #: 335 1994C TTAX I#CRE)IENT REFUNDT#G 1010 Cash -156,480.61 0.00 1,485.00 -157,965.61 CASH BALANCES REPORT YEAR: THROUGH APRIL Date: 05/19/03 Cfty of Chanheaae~ Tfme: 8:54~a Pege: 3 Accost Nunber Beginning BaLance Debit Credit Ending BaLance .-............ .... ... .............. ...... ..-....................... ...... . .......................... ..... ................ ..... ... Fc~td #: 335 1~7~C TTAX ]NCRI~IENT REFUNDING 1030 caah w/ Es O. O0 O. O0 O. O0 O. O0 Fund #: 335 -156,~80.61 0.00 1,485.00 -157,965.61 Fund #: 336 199~) TAX IN(REHENT REFUNDING 1010 Cash -107,317.93 0.00 857.50 -108,175.~3 1030 C~t ~/ Es 0. O0 0. O0 0. O0 0. O0 F~ml #: 336 -I07,317.93 0.00 857.50 -108,175.43 Fund #: 337 199~E TAX %N(RE)IENT BONDS 1010 cash 0.00 0.00 O.O0 0.00 FL~I #: 337 0.00 0.00 0.00 0.00 Fund #: 338 1995 A T[D BONDS 1010 Caah 0.00 0.00 0.00 0.00 F~d #: 338 0.00 0.00 0.00 0.00 Fund #: 339 1995B IAPROVEHENT BONDS 1010 caeh 2~3,043.59 22,403.87 179,291.72 66,155.74 F~cl #: 339 223,043.59 22,403.87 179,291.72 66,155.74 F~I #: 340 1995C GO BONDS 1010 caeh - 1,745,688.76 16,456.22 99~,379.34 -2,723,613.88 Fund #: 340 -1,745,688__.76 16,654.22 994,379.34 -2,723,613.88 F~cl #: 3~1 1996A [APR(NE)lENT BONDS 1010 caah 3,830.92 0.00 0.00 3,030.92 Fl. lld #: 341 3,830.92 0.00 0.00 ],830.92 FIA1d #.' 342 19969 IAPROVENENT BONDS 1010 Cash 4,359,462.81 65,205.62 656,717.08 3,767,951.35 FLn:I #: 342 4,359,~.81 65,205.62 656,717.08 3,767,951.35 F~YI #: 344 19960 IHPROVE]qENT BONDS (CABS) 1010 caah 1,698,~. 03 ?,66~.B~ 3,180,175.00 -1,474,061.13 Fu~I #: 344 1,698,444.03 7,669.84 3,180,175.00 -1,47'4,061.13 FLr~I #: 345 19gSA GO PARK REFERENDLN BONDS 1010 Cash ?.87,693.51 5,499.58 360,855.00 -67,661.91 F~rtd #: 345 287,693.51 5,499.58 ]60,855.00 -67,661.91 FLr~d #: 346 1998B ZAPROVENENT BONDS 1010 Cash 728,720.22 0.00 187,330.00 541,~71).22 F~r,:l #: 346 728,720.22 0.00 187,330.00 541,3~.22 F~xi #: ],47 1'g~80 TAX ZNCR~ENT BONDS 1010 Ceah -733,6~). 13 0.00 370,585.00 -1,104,225.13 i i i i i i I I i i i I i i ! ........ i i i i i i i i i .... ! i i i i i i I ..... iI i i i i i i i iI ..... i i i F~n~ #: 347 -753,640.13 O. O0 370,585.00 -1,104,~25.13 F~d #: 348 199~E TAX IN(REHENT BONDS 1010 Cash -1,9~6,961.62 0.00 0.00 -1,946,961.62 F~cl #: 3~8 -1,~,961.62 0.00 0.00 -1,9~6,~1.62 FLrld #= ]49 1998F TAX IN(RBItENT REFUNDING 1010 cash -1,111,375.97 0.00 58,833.75 -1,1fl),207.72 Fired #: 349 -1,111,373.97 0.00 58,833.75 -1,170,207.72 F~rld #: 350 1998G TTAX IN(RE)lENT REFUNDING 1010 Cash 0.00 0.00 0.00 0.00 CASH BALANCES REPORT YEAR: THROUGH APRIL Date: 000/19/03 CfW of Chef, assert Time: 8:5~m Page: 4 .............. ...... . ....... ....... ....... ....... ....... ........... ...... . .............................................. ...... ... Account N~r Begiming BaLance Debit Credft Endtng BaLance FLa~d #: 350 I~;~G TTAX ZNCRE]4ENT REFUNDXNG F~nd #: 350 0.00 0.00 0.00 0.00 F~:I #: 351 I~A ]#PROVENENT BONDS 1010 Cash 18~,540.99 15,548.61 561 ,¢J5.79 F~r~l #: :351 183,540.99 15,5~8.61 561,935.79 F~d #: 352 2000 Rev Bort~ - Lake Ann 1010 Caah 72,837.79 5,422.42 93,738.75 -15,478.54 ...... . ....... .... ................ .. ....... ........ ................. Fund #: 352 72,8]7.79 5,422.42 93,738.75 -15,476.54 F~cl #: 353 2001A GO SEWER & I~ATER REVENUE 1010 Cash 1,284,]62.82 107,919.21 .50,914.72 1 ,]~1 ,~87.31 FLn:I #: 353 1,284,362.8Z 107,939.21 50,914.72 1,341,387.31 Fund #: :354 2001B GO [NPR BONDS 1010 CaBh 113,240.70 1,017.63 93,413.75 20,644.58 FLx~ci #: 354 113,~0.7T) 1,017.63 93,413.75 20,844.58 Ftzld #: :355 2001C GO EQU%PNENT CERT 1010 calh 108,115.43 6,719.06 129,418.75 -14,584.26 Fund #: :355 108,115.43 6,719.06 129,418.75 -14,584.26 Ft~cl #: :356 2001D GO TZF REFUNDING BONDS 1010 caah -1,410,544.43 0.00 1,428,053.75 -2,838,5S)8.18 ............ .... . ..... ............ ...... .... .... .... ................ Ftn:l #: 356 -1,410,544.43 0.00 1,428,053.75 -2,838,596.18 Ftmcl #: 357' 2002 GO LZBRARY REFERENDUN 1010 Caah 330,150.82 4,610.29 2.61,623.13 73,137.98 Fi. rid #: 357 330,150.82 4,610.29 ?.51, 623 .13 73,137.98 F~d #: 400 P.,~ITAL REPIACENENT FUND 1010 C.~h 3,728,277.73 44,243.00 1,690,286.52 2,082,234.21 Fi. rid #: 400 3,728,277.73 44,243.00 1,~,285.52 2,082,Z~.21 F~ncl #: 410 PARK ACQUiSiTiON & DEVELOP#ENT 1010 caeh 7x~, 777.67 151,610.10 110,310.88 8~6,076.89 FLail #: 410 79~,777.67 151,610.10 110,310.88 636,076.89 Ftn:l #: 415 #LJNiCIPAL STATE AZD FUND 1010 caeh 305,426.70 1,700.00 0.00 ~)?,126.70 FLIed #: 415 3000,426.70 1,700.00 0.00 307,126.70 FLail #: 422 Hlnrf 212 R-O-W ACta LOAN (RALF) 1010 caah 0.00 0.00 0.00 0.00 ...... .... ....... ................. ................. ................. F~d #.- 422 0.00 0.00 0.00 0.00 Fi.n:l #= 423 blAFTA 1010 Ce.h -288.00 0.00 0.00 -288.00 ................. ................. ................. ................. Fu'ld #: 423 -288.00 0.00 0.00 F~cl #: 441 NEiGHBOltH000 PARK %14PROVEHENT 1010 Ceeb 0.00 0.00 0.00 0.00 ................. .............. .... .. ..... ......... .......... ..... .. Ftmd #: 441 0.00 0.00 0.00 0.00 F~I #: 442 I~I~UIIITY P~K Z#PROVEHENT 1010 Caoh 0.00 0.00 0.00 0.00 CASH BALANCES REPORT YEAR: TH.~__~_-H APRZL Date: 05/19/03 Ttme: 8:5&am City of Chanhassen Page: 5 Accost Nurber Beginning BaLance Dabtt Credit Endtng BaLance FLrd #: 442 COI~UNZTY PARK I#PROVEHENT Fta'td #: 442 0.00 0.00 0.00 0.00 Ftz'~d #: ~ OPEN SPACE PRESERVATION 1010 Cash 0.~ 0.00 0.00 0.00 ............. i ................................ i i i i ......... ii i i i i i i i FL~cl #: /~3 0.00 0.00 0.00 0.00 FL~I #: 444 TRATL CONSTRUCTION 1010 Cash 0.00 0.00 0.00 0.00 FLfld #: 444 0.00 0.00 0.00 0.00 F~cl #: 445 Chan Bc~l. 1010 Cash -86,747.37 0.00 8,535.08 -95,282.45 Rxld #: 445 -86,747.37 0.00 8,535.08 -95,28,?..45 F~'td #: 459 GENERAL CAPITAL FACILITIES 1010 Cash -1,876.98 0.00 0.00 -1,876.98 FLr=I #: 459 -1,876.98 0.00 0.00 -1,876.96 FL~I #: 460 TAX [NCR 1 - DO~iT~ ~025 1010 Cash 5,348,541.09 845,890.79 2,107.00 6,192,324.88 F~tcl #: 460 5,348,541.09 845,8g0.79 2,107.00 6,192,324.88 Fund #: 465 PEDESTRIAN BRIDGE ISTEA 1010 Cash 0.00 0.00 0.00 0.00 FLr~I #: 465 0.00 0.00 0.00 0.00 Fcn:l #: 4Z~8 TAX INCR 2-1 - HcGLYNN #026 1010 Cash -938,017. ?.2 0.00 790.50 -9'58,807.72 F~cl #: 468 -938,017.22 0.00 790.50 -938,807.72 FLrgl #: /~z9 C(Z~ DEV BLOCK GRANT 1010 C~h 0.00 0.00 0.00 0.00 FLed #: 469 0.00 0.00 0.00 0.00 F~cl #: 473 HANUS PROPERTIES 1010 C~h 0.00 0.00 0.00 0.00 FLff~I #: 473 0.00 0.00 0.00 0.00 Fund #: &75 RAILROAD DEPOT 1010 Cash 0.00 0.00 0.00 0.00 F~d #: 4,75 0.00 0.00 0.00 0.00 Fcn:l #: 480 CARVER CO HIGH'JAY FUNDING 1010 Cash 0.00 0.00 0.00 0.00 FLnd #: 4~0 0.00 0.00 0.00 0.00 Ftstcl #: 4,90 TAX INCR 3 - HENNEPIN CO 1010 Cash 19,636.02 0.00 0.00 19,636.02 F~cl #: 490 19,636.02 0.00 0.00 19,636.02 R,n:l #: 4.91 TAX INCR 4.- ENTERTAINMENT #028 1010 cash 243,920.59 44,328.15 9,461.16 278,787.58 FL,xl #: 491 243,920.59 44,328.15 9,461.16 Lr~8,787.58 Fcn:l #: 4,92 TAX INCR 2-2 NATL I,FI'HR SV #02? 1010 Cash 3&?.,4.11.50 0.00 0.00 362,4.11.50 CASH BALANCES REPORT YEAR: THROUGH APRTL Date: 05/19/03 T]mm: 8:54m City of Charthas~en Page: 6 .... ....... .......... ..-...... ............ . ............ ......... ........ .--.. ............ .......................... ..... ~co~z~t N~r B~inn~ BaLance Debit Cr~it Endtng BaLance Fund #: ~92 TAX TMCR :)-2 NATL IdTflR SV #02? Fund #: &92 ~,411.50 0.00 0.00 ~2,411.50 Fund #: &~ School Dietr{ct 11:) TZF Agreem 1010 Cash 0.00 0.00 0.00 0.00 F~cl #: 4~ 0.00 0.00 0.00 0.00 Fund #: 4~ TAX INCR 5 - NOI~TH BAY 1010 Cash -49,351.03 625.81 315.00 -49,040.22 ..... mmemm ....... mlmmm ........ emma mmmm ........ mmmme memlemmmemmmmmmem Fund #: ~94 -49o351.03 625.81 315.00 -49,040.22 FLed #: 495 TAX ZNCR 6 - GATEVAY #024 1010 Cash 903,976.37 0.00 1,563.18 902,413.19 ..... ii i i ~ ..... i i ii i i i i i lilli ii ............... ii i iI i i i i i i i i I i ill ill i Fu~cl #: 4~ 903,976.37 0.00 1,563.18 902,413.19 Fu~cl #: 496 TAX Z#CR 4-1 1010 Ca~ 0.00 0.00 0.00 0.00 Fu'~cl #: 4~ 0.00 0.00 0.00 0.00 Fu~I #: 497 TAX ZNCR 7 - EDEN TRACE #23 1010 Cash 49,258.63 9,281 .FI) 6,620.31 51,920.14 FLr~I #: 497 49,258.63 9,2.81.82 6,6~0.31 51,9~0.14 Fu~cl #: 498 TZF 8 - Presbyterian Homes 1010 caah -9,673.49 0.00 4,897.84 -14,571.33 FtJx:I #: 498 -9,673.49 0.00 4,897.84 -14,571.33 FLr~I #: 600 SPECIAL ASSESSMENT PROJECTS 1010 Cash -817,240.75 12,174.48 67,509.78 -892,576.05 F~cl #: 600 -817,240.75 12,174.48 67,509.78 -892,576.05 F~zad #: 623 LYNAN/LAJ(E RTLEY 1010 Ceeb 0.00 0.00 0.00 0.00 Fu~cl #: 623 0.00 0.00 0.00 0.00 F~ #: 628 D~t~ P~Ltc l~r Project 1010 Ceeb 0.00 0.00 0.00 0.00 F~d #: 6?.8 0.00 0.00 0.00 0.00 F~cl #: 641 TH 101/HkP/ 5 RasLtgraaer~ 1010 Caeb -8~8.69 0.00 0.00 -8~8.69 FLmd #: 641 -868.69 0.00 0.00 -868.69 F~'tcl #: 656 Upper BLuff Creek - Phase Ti 1010 Ceeb 0.00 0.00 0.00 0.00 ......... .... .... ... ..... ......... .... .......... ...... ......... .... . FLrtd #: 656 0.00 0.00 0.00 0,00 Fu~cl #: 659 ARBORETLI~TH5 UTILXTZEB 1010 Cash -928,346.13 0.00 13,000.00 -941,346.13 .. .............. .... ......... ..... ............ ........ ..... ......... FLI~Cl #: 659 -928,346.13 0.00 13,000.00 -941,346.13 F~r~l #: 660 90-17 Hfy 5 frs, 17 to 41 1010 caeb 0.00 0.00 0.00 0.00 FLmd #: ~ 0.00 0.00 0.00 0.00 FlAil #: 661 92-3 Id 78TH REALZGNNENT 1010 Ceeb 0.00 0.00 0.00 0.00 CASH BALANCES REPORT YEAR: THROUGH APRIL Date: 05/19/03 Time: 8:54m Cfty of Char~en Page: 7 ACCOL~t N~nber Beginning BaLance Debit Credit Endtng BaLance ........................ . ............................................................... . ............ Ftrld #: 661 92-3 bi 78TH REALZGNHENT Fund #: 6~1 0.00 0.00 0.00 0.00 FLr~I #: 670 SCHOOL CO-P 1010 cuh 0.00 0.00 0.00 0.00 Fcr~l #: 671:) 0.00 0.00 0.00 0.00 FLr~I #: 672 93-?.6B COULTER BLVD PHASE ! ! 1010 Cash 0.00 0.00 0.00 0.00 FLmd #: 672 0.00 0.00 0.00 0.00 Fu~cl #: 673 93-26C COULTER TRA!L/UNDERPASS 1010 ~ash 0.00 0.00 0.00 0.00 FL~I #: 673 0.00 0.00 0.00 0.00 Ftmd #: 674 CENTURY BLVD (82ND N COULTER) 1010 ~ash 1,000,Z38.04 0.00 0.00 1,000,238.1~ FLr~i #: 674 1,000,Z38.04 0.00 0.00 1,000,Z38.04 FL~td #: 676 98-1 Lake Lucy Rd 1010 Cash -177,632.01 0.00 0.00 -177,632.01 Ft~l #: 676 -177,632.01 0.00 0.00 -177,632.01 FLr~I #: 677 97-1B-2 COULTER BLVD E OF CENT 1010 Cash -354,654.83 0.00 0.00 -354,654.83 F~d #: 677 -35~,65~.83 0.00 0.00 -354,654.83 FLr~I #: 678 97-1D COULTER BLVD bi OF CENTUR 1010 Cash -819,4~3.78 0.00 0.00 -819,4Z3.78 Ftzncl #: 678 -819,4Z5.78 0.00 0.00 -819,423.78 Ftmcl #: 679 97-1B-3 Traf Stgn 87.ncl/TH41 1010 Cash - 122,619.8~ 0.00 0.00 -1Z2,619.82 Fi. mci #:679 -122,619.82 0.00 0.00 -122,619.8,?. F~rtcl #: 681 98-16 Lake Dr. bi. 1010 Cash 315,111.69 0.00 0.00 315,111.69 F{z~cl #: 681 315,111.69 0.00 0.00 315,111.69 FL~I #: 682 98-15 Stone Creek Dr. 1010 Cash -6,492.78 0.00 0.00 -6,492.78 Fcrtd #: 682 -6,492.78 0.00 0.0'0 -6,492.78 FLrCI #: 700 SEbiER & biATER UTIL!TY FUND 1010 cash 6,903,947.11 1,367,288.19 1,624,481.59 6,646,753.71 FLrd #: 700 6,903,947.11 1,367,288.19 1,624,~81.59 6,646,753.71 F~rcI #: 705 HUNICIPAL 'JELL ~ 1010 Cash 0.00 0.00 0.00 0.00 F~cl #: 705 0.00 0.00 0.00 0.00 F~td #: 706 97-1B-1 biater To,er 1010 Cash 0.00 0.00 0.00 0.00 FLr~I #: 706 0.00 0.00 0.00 0.00 Ft~cl #: 710 SEdER & UATER EXPANSXCX4 FUND 1010 C~h 0.00 0.00 0.00 0.00 r.J~H BALANCES REPORT YEAR: THROUGH APRIL Date: 05/19/03 Tflse: 8:54m C{ty of Chenh~een Page: 8 Accmmt NLmber Beginning BaLance Debtt Credtt Endlng BaLance ......... . ....................................................................................................................... Fired #: 710 SI~IER & WATER EXPANSION FUND ................. . .......................... ... .... .. ...... .... ..... Fund #: 7'10 0.00 0.00 0.00 0.00 FLr~I #: 720 SURFACE WATER HAHAGEHENT 1010 cash 2,78~,587'.67' 177,505.13 80,702.49 2,883,390.31 F~d fl: 720 2 , 78~ ,587'.67' 177,505.13 80,702.49 2,883,390.31 F~cl #: 721 InfiLtration/InfLow In. or 1010 Cash 0.00 0.00 0.00 0.00 F~d #-- 721 0.00 0.00 0.00 0.00 Fla'td #: 800 HISTORIC PRESERVATION TRUST 1010 cash 5,883,301.27' 120.00 0.00 5,883,421.27' 1031 Brkr Cash 0.00 0.00 0.00 0.00 1040 Investment 0.00 0.00 0.00 0.00 Fund #: 800 5,883,301.27 120.00 0.00 5,883,z,21.27 F~'td #: 803 INVESTNENT 1010 Cash -26,516,272.91 8,070,57'4.47' 101,101.92 -18,5~,800.36 1030 C~h ~V Es 0.00 0.00 0.00 0.00 11)]1 Brkr Cash 2,029,238.13 14,249,380.~0 12,975,215.41 3,]0],~.32 1040 Ir~estment 24,558,420.51 5,0'75,7'64.41 14,018,128.00 15,616,056.92 ............. ... ...................................... ......... ..... F~d fi: 803 71,385.73 27 ,395 , 719.48 27 ,094 , 4~5 .33 372,639.88 F~'td #: 815 DEVELOPER ESCR~ FUND 1010 Ca~l F~cl #: 815 598,45~. 12 120,250. O0 38,250.00 680,454.12 598,454.12 120,250.00 38,250.00 680,454.12 1010 82.0 PAYROLL CLEARING FUND Cash F~lcl #: 820 0.00 1,187,079.64 1,200,072.15 -12,992.51 0.00 1,187,07~.64 1,200,072.15 -12,992.51 Fund #: 1010 FImcl #: F~n:l #: 1010 F~d #: Ftr~l #: 1010 Ft, n=l #: Fu,~cl #: 1010 F~.:I #: F~d #: 1010 1030 F~xl #: FLrd #: 1010 F~I #: FLmd #: 1010 8~0 WAFTA Cash 8~0 · X) PROPERTY DEVELOPNENT Cash 90& TANDEN-NISSION HILLS Cash 912 7-41 PARK NATIONAL BANK Cuh 912 913 NOON VALLEY AGG RESTORATION Cash caeh w/ Es 913 916 STRATFORD RIDGE-JEDLICKI Cash 917' BLUFF CREEK FEASIBILITY Cash 2,708.&?. 1,261.00 0.00 3,9~.82 2,708.82 1,261.00 0.00 3,~69.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,493.88 0.00 0.00 7,493.88 7,493 · 88 0 · O0 0 · O0 7,493 · 88 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 71,862.11 0.00 0.00 71,862.11 71,862.11 0.00 0.00 71,862.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ?,200.00 0.00 0.00 7,200.00 C.4~SH BALNiCES REPORT YEAR: THROUGH APRZL Dmte: 05/19/03 Ttme: 8:54m~ Cfty of ChaMaaaen Page: 9 Acco~t Mm~oer Beginning BaLance Oebit Credit Ending BaLance Ftllcl #: 917 BLUFF CREEK FEASIBILITY F~d #: 917 7,200.00 0.00 O.O0 7,200.00 F~cl #: 918 LYK~ FEASIBILITY 1010 Cuh ?.6,799.00 0.00 0.00 ?.6,799.00 FLed #: 918 26,799.00 0.00 0.00 ?.~,7~.00 FL~I #: 920 SPECIAL FEASIBILITY 1010 Caeh 0.00 0.00 0.00 0.00 FLr~I #: 920 0.00 0.00 0.00 0.00 F~cl #: 930 HIdY 212 R-O-g ACQ LC)Ag FUND 1010 Cash 17,611.30 0.00 0.00 17,611.30 F~cl #: 930 17,611.30 0.00 0.00 17,611.30 F~cl #: 950 VEHICLE AHD EQUZP HA]#TEHAIICE 1010 Cash 0.00 0.00 0.00 0.00 F~I #: 950 0.00 0.00 0.00 0.00 F~d #: 997 GE#ERAL FIXED ASSETS ACCT GRP 1010 Cash 0.00 0.00 0.00 0.00 F~:I #: 997 0.00 0.00 0.00 0.00 FL~cl #: 998 GEliERAL LOIIG-TERN DEBT ACCT GR 1010 Cash 0.00 0.00 0.00 0.00 F~'tci #: 998 0.00 0.00 0.00 0.00 Grand Total: Z9,554,886.77 36,513,951.57 ~6,37.~,571.57 19,74Z~,?.66.77 C YOF CHfl E PO Box147 Chanhas~, MN 55317 Admlnlsb'atlon Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phooe: 952.227.1160 Fax: 952.227.1170 Finance P'lmrm: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phorm: ~1.1120 Fax: 952.227.1110 Rm'eadon Centa' 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phooe: 952..227.1300 Fax: 952.227.1310 Senior Center PI'me: 952.227.1125 Fax: 952.227.1110 Web Site www. d.chanhas~.rnn.us MEMOR/dqD~ TO: Mayor and City Council FROM: Todd Ge~ardt, City Manager ~ o DATE: May 16, 2003 SUBJ: Update on 2003 Budget and Anticipated State Aid Cuts This memo is to provide an update on the 2003 budget and anticipated State Aid cuts (homestead market value and LGA). Approved 2003 Budget Cuts and New User Fee Rental Licensing Program Street Maintenance Materials/Other Equipment Park & Rec - New Revenues Savings from old bank taxes Park & Rec - Service level cuts ~3mmunity Survey New Street Employee Excess Revenue through Budget m-estimates Interest and income from switching banking service User Fees $50,000 $32,000 $51,000 Expenditure Cuts $36,000 $14,000 $59,000 $32,000 Total Increased Revenue/Cuts - $300,000 Proposed 2003 Budget Reductions in Anticipation of State Aid Cuts General Government 1110 Legislative 4370 Travel & Training $3,000 1120 Administration 4360 Subscriptions and Memberships 4020 Salaries and wages- Temp $2,500 $6,0O0 The City of Chanhassen · A growing community with clean lakes, quality schools, a channing downtown, t~rivlng business~, winding trails, and beautiful parks. A g~ piam to live, work, and play. 1160 MIS 4300 Fees, Services 1170 City Hall 4320 Utilities $22,200 $5,000 1130 Finance 4010 Salaries and wages TOTAL CUTS- Gen~ Goveroment Fire Department 1220 Fire Prevention Administration 4020 Salaries and wages 4240 Uniforms and clothing 4360 Subscriptions and Memberships 4370 Travel and training 4510 Repair and maintenance - buildings 4520 Repair and maintenance - vehicles 4550 Hazmat/Dive equipment maintenance Capital equipment reductions TOTAL CUTS - Fire Department Public Works/Engineering 1320 Street Maintenance 4140 Vehicle supplies 4530 4020 4210 4260 4360 4703 Repair and maintenance equipment Salaries and wages - Temp Books and periodicals Small tools Subscriptions and memberships Office equipment 1370 City Garage 4320 Utilities 4020 Salaries and wages - Temp 4170 Motor fuels and lubricants 4530 Repair and maintenance - equipment 1310 Engineering 4330 Postage 4300 Fees, Services 4120 Supplies - equipment 4530 Repair and maintenance - equipment 4010 Salaries and wages - regular $30,500 9,2oo $2.500 $1,000 $500 $2.500 $1,ooo $1,000 $5,000 $13,000 $26 00 $5,200 $2,00O $6,200 $150 $500 $100 $250 $10,000 $1,000 $1,500 $1,000 $700 $6,000 $1,000 $500 $15,111 1350 Signals and Lights 4530 Repair and maintenance - equipment 4320 Utilities (street lights) TOTAL CUTS- Public Works/Engineering Park and Recreation 1510 Park and Recreation Commission 4300 Fees, Services 4340 Printing and publishing 1520 Park and Recreation Administration 4300 Fees, Services 4340 Printing and publishing 4370 Travel and training 1530 Recreation Center 4020 Salaries and wages - Temp 41 20 Supplies - equipment 4130 Supplies - program 1540 Lake Ann Operations 4020 Salaries and wages - Temp 41 20 Supplies - equipment 1550 Park Maintenance 4150 Maintenance material 4151 Irrigation materials 4320 Utilities 44 10 Rental - equipment 4520 Repair and maintenance- vehicles 4705 Other equipment 1560 Senior Citizen Center 4130 Supplies - program 4300 Fees, Services 1600 Recreation Programs 4020 Salaries and wages - Temp 4 1 20 Supplies - equipment 4300 Fees, Services TOTAL CUTS - Park and Recreation $1,000 $25,OO0 $77,211 $500 $500 $1,500 $1,500 $1,000 $5,000 $1,000 $1,000 $1,000 $1,300 $1,00o $5,ooo $1,000 $2,000 $10,000 $1,000 $6,(gg) $1,200 $1,000 Community Development 1250 Code Enforcement 4020 Salaries and wages - Temp $6,500 1420 Planning Administration 4010 Salaries and wages $30,000 TOTAL CUTS- Community Development SUBTOTAL $261~911 Proposed 2J)03 Revenue Increase Police Administration (Rebate on contract due to work comp rate, PERA reductions) $44,150 Communl~ Development Increasext fees - planning ~,eneral Government $12,000 Increased Dog and Cat license fees IncreaseA Liquor license fees due to new licenses Charge Administration f~ to TIF Districts $2,000 $13,503 $13,100 Engineering Incre~ grading permit f~ to match actual costs Billable time for development inspections SUBTOTAL $96,353 TOTAL CUTS - CITYWIDE $261,911 TOTAL NEW REVENUES TOTAL STATE AID CUTS $316,000 EXCESS REVENUES + $42,264 7700 Market Boulevard PO Box 147 Chanhass~n. MN 55317 Admlnletratlon Phone: 952227.1100 Fax: 952.227.1110 Building Inspectlonl Phone: 952.227.1180 Fax: 952.227.1190 Englneednli Phone 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax:. 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Re~ourcel Phone: 952227.1130 Fax: 952.227.1110 Public Worla 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site ~v,w~.ci.chanl~.mn.us TO: FROM; DATE: Todd Gerhardt, City Manager Bob Generous, Senior Planner May 27, 2002 SUB J: Code Amendments BACKGROUND At the May 12, 2003 work session, we reviewed Chapters 1 -9 and part of Chapter 10 of the draft amendments. This work session, we will aaempt to review Chapters 10 - 19 to receive City Council input and direction. We will be using the draft revisions sent out for thc previous ~g. If anyone needs a new copy please let me know. Staff has provided copies of the city code divided by Chapters in a binder for City Council use. RECOMMENDED ACTION Staff is requesting the City Council review the proposed' changes to Chapters 10 - 19 and provide ¢ommellts and direction on these changes. SUMMARY Following are summaries of the changes being propo~ in each chapter: Chapter 10. Licenses, Permits and Miscellaneous Business Regulations This chapter deals with business licensing in the city for alcoholic beverages, fireworks, peddlers, solicitors and transient merchants, gambling, sexually oriented businesses, and lawn ferfiliT~xs. MCC has proposed changes to the chapter to correspond with state statutes and roles regarding licensing for alcoholic beverages There are some due process and equal protection questions surrounding the characteristics regarding nonprofit and religious organizations regarding soliciting and gambling. Staff has been discussing the idea of expanding the permit requirements for transient merchants and peddlers to include individuals who sell services door to The City of Chenheaeen · A growing commur%' with ocean lakes, qua;ity schools, a cha~'ning domtov;n, thriving businesses, vAnding trails, ar;,d beautiful parks. A grot place to live. v,'.:rk, a~d .~:ay. Todd Gerhardt May 27, 2003 Page 2 door in response to complaints from city residents. Currently, such businesses are exempt from the licensing requirements, since only the selling of products is covered. The city does approximately 75 licenses per year. For each license, the city does a bac~und check on the individual. If we were to expand the licensing requirements to services, personal services (massage), contractors, insurance agents, cleaning services, etc., staff estimates that the number of permits would double. Staff has looked into purchasing a machine to provide photographic identification cards for permit. This machine could also be used by the city to create employee identification cards, which may be appropriate due to Homeland security issues. The cost of the machine is $3,000 with approximately $300 in material. The current fee for permits is $50.00 per applicant. Even without the expansion of the permit requirements, the city should in~ the permit fee to $90.00 per applicant. The city could pay for the cost of the card machine, over a two year period, if it increased the permit fee to $100.00. The attorney's office is proposing changes to the sexually oriented business section of the ordinance to tighten the code. There are some issues regarding whether portions of the ordinance are enforceable. Chapter 11. Miscellaneous Provisions. This chapter deals with curfew and firearms. The city regulation of firearm~ is preempted by state statutes. Changes are being proposed to bring the city code into conformance with the county and to clarify curfew hours. Chapter 12. Motor Vehicles and Traffic. This chapter deals with operation of motor vehicles within the city, street parking regulations, and snowmobiles. Changes are being proposed to conform to state statutes and regulations and references to appropriate state agencies. Chapter 13. Nuisances This chapter deals with nuisances and city enforcement. A separate section is being propozed in Chapter 7 for snow and ice removal from sidewalks. A draft noise ordinance was included at the end of this chapter. However, the city attorney's office is reviewing these to determine if they should be left in the nuisance enumeration section (13-2) or in the new sections (13-51 and 13- 52). Staff has pointed out additional areas where there is duplication in other sections of the code. Staff has deleted previous pm~sed section that would have required additional training, equipment, or personnel. Animal Noise: The current city code states "No person shall keep any animal that unre~on~ly disturbs the comfort or repose of any person by its frequent or continued noise." Under this Todd Gerhardt May 27, 2003 Page 3 section it states the specific time fnunes and distances that would classify the animal as a nuisance. The ordinance has been expanded to provide more clarification. Motor Vehicle Noise: The current ordinance does not ~ loud noise that is produced from an exhaust of any motor vehicle. The majority of the complaints are in regards to semi's producing loud/excessive noise by the means of "Jake Braking." The attorney's office has drafted additional language to address vehicle noise. Chapter 14. Parks andRecreafion. This chapter deals with the Parks and Recreation Commission and park rules. Staff is proposing changes to correspond with city policies and procedures and to comply with state statu~. The Park Commission s~cun~ is being consolidated in Chapter 2. Chapter 15. Planning and Development. This chapter deals with the Planning Commission and official maps. Changes are being proposed to correctly cite state statutes and delete unnecessary language. The Planning Commission structure is being consolidated in Chapter 2. Chapter 16. Solid Waste. This chapter deals with solid waste collection and disposal including operating requirements, licensing and recycling. Changes are being proposed to clarLf-y definitions which will be incorpomteA in Chapter 1. The Environmental Commission is reviewing Chapter 16 on May 20t~. We will forward their comments and recommendations to City Council. Chapter 17. Street and Sidewalka. This chapter deals with permitting for construction within the street fight-of-way. Moving of buildings is covered by this chapter. Staff is proposing that moving of buildings be approved administratively, rather than by city council action. The moving of structures is permitted pursuant to compliance with city code and state building code. Additionally, Article IV is being proposed addressing removal of snow and ice from sidewalks. Chapter 18. Subdivisions This chapter deals with the subdivision of land within the city. The majority of the proposed changes deal with procedural issues. The substantive changes include changes to the landscaping and tree protection section of the ordinance and the requirement that sidewalks be required in all new developments. The Planning Commission recommended that the city adopt the largest street width standards for miuor arterial and local streets. Staff has proposed that we adopt our standard detail plate dimensions. Staff has proposed language to clarify that the 60 x 60 foot building pad was for tree removal calculations. Todd Gerhardt May 27, 2003 Page 4 Chapter 19.Water, Sewer and Sewage Disposal This chapter deals with municipal water and sewer service and individual septic txeatment systems (ISTS). Many of these requirements are covered by state codes and may be deleted. The proposed changes implement state requirements. ATrACHIVI'RNTS 1. Binder for City Council Maple Leaf Award Presentation Alison Blackowiak, Planning Commissioner, 1996-2003 · Served more than six years on the Planning Commission, with two of those years acting as Chai~. · Alison's analytical and finan~al sldlls were effective in evaluating development proposals. · Alison always completed thorough research on proposals and visited sites to ensure the Planning Commission meeting was productive. She was also a strong advocate for public input. Alison, on behalf of the entire City Council, I would like to present you with this Maple Leaf Award in recognition of your dedicated service to the community. Thank you and congratulations!