1a Change Order TH 101 ProjectC1TYOF
CHA SEN
7700 Mark~ Boulevard
~ Box 147
Chanl'~sen. MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspe~lons
Phone: 952.227.1180
Fax: 952227.1190
Engineering
Phone: 952.227.1160
Fax: 952227.1170
Flflnfl~
Phone: 952.227.1140
Fax: 952227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952227.1110
Pabllc Works
1591 Pat Road
Phone: 952227.1300
Fax: 952227.1310
Senior Center
Phone: 952.227.1125
Fax: 952227.1110
Web Site
vmtci.chanhass~.mn.us
TO:
Todd Gerhardt, City Manager
FROM:
DATE:
SUBJ:
Teresa J. Burgess, Public Works. Director/City
May 20, 2003
Future Change Order for Additional work on TH 101, City Project
97-12-3
REQUESTED ACTION
Authorize work to be done. A formal change order will be processed at a later
DISCUSSION
On Monday, May 12th, representatives of the Engineering, Street, and Parks
Departments along with the design consultant and contractor for the Highway 101
Trail (North) walked the entire length of the trail. While the trail has been visited
and inspected during construction, this was the first time all of these
representatives had walked the entire trail together.
As a result of that walk, several items were identified to improve safety, drainage,
and facilitate trail maintenance. A copy of the field notes are attached.
It is staff's opinion that all of these items are necessary in order for the trail to
function as intended, however, it would be costly and cause time delays to have
the design consultant prepare plans and quantities for the work.
Staff is requesting that Council approve the tasks with the formal change order to
be prepared after completion based on actual costs.
FUNDING
The project has a 50% matching grant up to a maximum of $500,000 from the
Mn/DNR. The total project budget is $1,300,000 with the rem~ning $800,000
coming from the City's Park and Trail Dedication Pund. The City has spent
$942,884.35 to date. Leaving $357,115.65 to complete the project. The change
order is expected to be below $50,000, but may exceed $15,000. The following
table summarizes the outstanding project costs.
Remaining Construction Contract $171,893.72
Remaining En~neering Contract $7,162.75
1 parcel in condemnation proc~xlings Unk'nown
Payment for Roger Bongard parcel $2,500.00
Change Order No. 2 (attached task list) Unknown
Fox Hollow curb/guard rail Unknown
c: Ted Anderson, HTPO
The City of Chanha#en · A grov,,lnl~~~aSl::~l~l;~own, U'lrivlng businesses, winding balls, and beautiful parks. A gmat place to IIv~, work, and play.
Date: 05/19/03
~fi_ms: 11:15-=
City of ?9~.h..se~ Pa~s: 1
For ~ ~i~: 01/01/02 ~ 12/31/02 ~i~ ~_~t ~ ~t ~ ~ ~ ~ ~ ~ ~. ~1~ % ~
l~ncl: 410 P~l~ AC~SI~IO~ & D~gfBLO~$~
Dept: 4~3 ~r~ ~ 101 ~ail
~t~ S~ic~ 0.00 0.00 105,~97.58 86,913.63 0.00 -105,497.58 0.0
~i~l ~t~y 0.00 0.00 750,736.61 179,819.19 0.00 -750,736.61 0.0
C~t~l S~lces 0.00 0.00 26,506.75 26,506.75 0.00. -26,506.75 0.0
~m~l~ ~m 0.00 0.00 ~, 159.0& 40.00 0.00 -~, 159.04 0.0
...........................................................................................
No~ ~ 101 ~ail 0.00 0.00 89~,899.98 293,279.57 0.00 -89~,899.98 0.0
Ex~euditures
Net Effect for PA~ ALg~ISITI(~ &
0.00 0.00 896,899.98 293,279.57 0.00 -eg&,e99.98 0.0
0.00 0.00 -894,899.98 -293,279.57 0.00 894,899.98 0.0
-981,183.08
Grand Total Net Zffect:
0.00 0.00 -094,899.98 -293,279.57 0.00 894,899.98 0.0
B. gv~i~ / ~I=miDI'I'URS ~
Dst, e: 05/19/03
~: 11:1&am
¢iL-'y o~ ~--~-e~ ~: 1
Eot ~ ~t~: 01/01/03 ~ 12/31/03 ~t~1 ~t ~ ~t ~ ~ ~ ~ ~ ~ ~. ~l,~e i ~
~: ~1o P~ ~sI~ &
~ ~ ~es
~: A~3 ~ ~ 101
~z~ S~ices
North ~ 101 Trail
0.00 0.00 3,3&9.75 0.00 0.00 -3,3&9.75 0.0
0.00 0.00 39,0&9.93 0.00 0.00 -39,0&9.93 0.0
0.00 0.00 0.00 0.00 0.00 0.00 0.0
0.00 0.00 5,58&.69 0.00 0.00 -5,58&.69 0.0
0.00 0.00 &7,98&.37 0.00 0.00 -47,984.37 0.0
0.00 0.00 &7,98&.37 0.00 0.00 -&7,98&.37 0.0
Eet Effect for PARK AC~ISITI0ii & DEVE[&) 0.00 0.00 -47,98&.37 0.00 0.00 47,984.37 0.0
Cha.~'e in FuDd ~alance: -17,A20.&2
Total Eet Effect: 0.00 0.00 -AT,98&.37 0.00 0.00 &7,98&.37 0.0
From:t-ITl:~,II~. 952. 8L;x3 7a~ I:~FI3/"ZO03 07:37 tlr/04 P.001/ali
Engineering · Survq4ng
Land.cape Amhltscture
FAX LEAD SHEET
Date: 5/13/2003
lob No: 00-071
To;
Cotrles: Jeff tmtth, Rosti Constmctia~ g52-4614~Y7
D~I~ Gms.V, Oty P~zk., gS2-22743t ¢
M~ke We~, Cit~ Stme~ ~2-2~-t3t0
Thank You,
Ted ~
H~nsen Thorp Pelllnen Oloorl, Inc.
7510 Mazket ~ Drlve~ ]idsn lat~tz~, ~ 56344, phom~ 952--829-0'700 ~ 952-82%7806
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