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1a1) 2003 Fire Dept Capital Pur CITYOF PO Box 147 Chanlla,S~, MN 5,5317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building InIpectlon~ Phone: 952.227.1180 Fax: 952.227.1190 Enolneednll Phone: 952.227.1160 Fax: 952.227.1170 Finance Pl'mne:. 952.227.1140 Fax: 952.227.1110 Park & Rerzeatlon Phooe: 952.227.1120 Fax: 952..227.1110 Recreati~ C~nter 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Re~oumes Pt~one: 952.227.1130 Fax: 952.227.1110 Public Wo~ 1591 Park Road Ptmne: 952.221.1380 Fax: 952.227.1310 Senior Center P'rmne: 9,.52.227.1125 Fax: 952.227.1110 Web lille www. ci.cl~.mn.us TO: Todd Ge~ardt, City Manager FROM: Mark IARfin, Fire Marshal DATE: May 7, 2003 SUB J: Fire Department Capital Purchase, 2003 Attached please find a detailed description of thc 2003 capital purc~ requested by the l~Lrc Department. The forms include a description of the equipment, why it's needed, and the bids received for each piece of equipment. Staff is requesting Council approval to purclmae this equipment. The City of Chanhallen · A growing community with clean lakes, quality schools, a charming downtown, thriving busl _n.,~,-_~, winding trails, and bea~ful parks. ^ gmat place to live, work, and play. 2003 Capital Purchases ProJect Category: Major ~ClUipmem/Fire Deparmm~ Total Estimated Cost: Does _this include tax?: $7255.00 X Yes {2 No {2 N/A Why not? Fund~g Priorny: High Account/Project No: ~6 Description: This equipmem would enhance our current hazardous ~als response progrmn This equ/pment will not only be used to respond to spills/n businesses in the City of Chanhassen,/t will also be used to respond to leaks from c/ty owned buil~, l_e. Chlor/ne. State of Minnesota law can bill thh equipment b~ed back to the spiller once used thus maintaining/ts self through the life of the progrmn. Here a strident works with a Chlortae Justification: This equipmm is necessm-y for our hazardous materials ~. Some of the equ/pment is requ/red for entry in to a hazardous env/ronmem. And to beam' trah our 20 Hazardous l~&mrhls respondem at thc Chanhassen F/re Department Trade-In: Will ~q~ be traded-in? {2 YesX No If so, what is the value of the wade-in? $ Bids Received: · Vendor Nan~ Lab S~ $ 801.00 · Vendor Name Indian Springs $ 5,021.00 · Vendor Name Safety Solutions $1,425.00 · State~? {2Yes X No Note: The vendors Hsted above are the ones who we are purchasing the equipment from due to being the low bidder. Relationship to General Plan and Other Projects: N/A Effect on Annual Costs: The effect on annual costs will be minima]. One benefit is that w/th this equipment/t will help offset our trahing budget due to the fact we are renting some ofthh equ/pment for our back to thc spiller and replaced as used at 1/~c to no cost to the C/ty of Chanhassen. and "A-Id~ h applitd by Chnhamea l~an~nm~ at a slmlated CMmtne leak In a dry ~!1 home. Om- Source of Funding Project: 2003 2004 2005 2006 2007 Cap~ ~eat Fund $7,255.00 · · 2003 Capital Purchases Project Category: Major Equipmem/Fire Departm~ Project Title: Total Estimated Cost: Doe~ thh include tax?: $6,000.00 Yes ~] No N/A Why not?. Account/Project No: F_.Q~2 Description: Thin is the final year of our dive equiInmm upgrada/ purchase program In ~e to the wate~ re~ed incidents in the City of Chanhassen, we started a program to pttw3ase dive equipm~t to ' ~mWove the service to our lakes and beaches. This is the f-real part of a 3-part TI~ 1~ one ofthe Clumim~ Flreflo~hter/Diver~ ming the AGA face-piece and wire communlcatiom. J~fl~ation: For safety rc, asons wc stan~ our ~ ~ to ensure that th~ met minimum req~ for our operations. This programhas greatly ' .mWoved our servi~ ~, but most ' .nnpommfly thc safrty of our ~ons. Trade-In: Will equipmmt be traded-in? m YesX No If so, what is the value of the trade-in? $ Bids Received: · Vendor Name Scuba Cemer $ 4,039.80 · Vendor Narm Adventure Specialist $1,959.97 · Vendor Narm $. · Stam Contrazt? {2Yes X No Note: The vendors listed above are the ones who we are purclmMng the equipment from due to being the low bidder. Relationship to General Plan and Other Projects: N/A Effect on Annual Casts: We have ~ included the rmintenaace cost for all of the dive equipmem. This purchase would not increase our cmrent 2003 operational budg~ or fima-e budgets. Source of Funding Project: 2003 2004 2005 2006 2007 ,1 2003 Capital Purchases Project Category: Major equipment Fire Del~ Project Title: I. addcr truck re-furb Total Estima~ Cost: $ 20,000.00 Does thin include tax?: X Yes ~l No ~l N/A Why not? EL~ading on thc work or eq~ purc~~ some is taxable and son~ is not. Tax Bas been figured in on the necessary linc items Funmng Priority: High Account/Proj~ No: EQ-001 Description: r~mir, refin'biah, and replac~ major Modifications will be updating thc 12-volt wiring systc~ which Bas been giving us problems for the past few years. Additional 120 quarts lighting will be added to improve firefighting activities at night. Rep~a~~~e~. Replace wom safety rope and upgrade nozzles. Add additional hydraulic tools for our RIT ( Rapid intervention Team) and for forcu'ble entry. Aerial Ladder Justification: Normal life span of a fire truck is 20 years. With the refurb, additions, and modificatio~ made at thin time it can extend it life upwards of 30 yea~ Trade-In: Will equ/pmem be traded-in? o Yes{2 No If so, what is the value of the trade-in? $ Bids Received: · Vendor Name Jefferson Fire $10,394.40 · Vendor Nan~ WS Darlcy $ 648.90 · Vendor Name Em App. Repair $ 8,957.00 · State Conlract? I~! Yes X No Bid comment: A formal bid process was not done for the above 3 vendors. Reason...Jefferson Fire, the equipmem was only a~le thru 1 vendor, and the items are comymfible with existing equil:nX~nxt.. WS Darley..too low $ for multiple bids...Em Apparaa~ repair, they are the only comimay in the cities that do this type of work. We have used them before and prices are reasonable Relationship to General Plan and Other Projects: N/A Effect on ,Annuld Cos~: re-filth work will extend thc ~ of thc truck by 5 to 10 years. The repair work done at tbh thnc will eliminate any futm~ electrical repair work Source of Funding Project: 2003 2004 2005 2006 2007 Capi~ a~hc~mt ~ $ 20,000.00 2005 Capital Purchases Project Cate~or~ Major Project Title: Fire hose Total Estimated Cost: Does this include tax?: $1,000.00 Vi Yes 121 No 121 N/A Why not?. non-taxable Funding PrlorRy: High Account/Project No: EQ-007 Description: Justification: 5 inch fire hose 1.75 in. fire hose replace damaged worn out fire hose Trade-In: Will eq~ be traded-in? vi YesX No If so, what is the value of the trade-in? $ Bids Received: · Vendor Name Frontline plus · Vendor Name · Vendor Name · State Contrac~ X Yes No $ $ Hose being used on an live fire training Relationship to General Plan and Other Projects: N/A Effect on Annual Corn: Fronffine Plus has the State Consortium price for fire hos~ Fire hose is replaced when damaged from fire and thru normal wear and tear. Fire hose is also replami ff it fails it's annunl hose testing Source of Funding Project: 2003 2004 2005 2006 2007 Capital ~mt Fund $1~000.00 $1~000.00 $1,000.00 $1,000.00 $1,000.00 2003 Capital Purchases Project Category: Major tkluiprncnt, Fire Dcpt Proje~ Title: Fir¢fighting turnout gear Total Estimated Cost: Does t_hi~ include tax?: $15,000 12l Yes X N/A ~l No Why not7 non taxable Funding Priority: High A~ount/ProJect No: EQ-010 Description: Turnout gear is the protective clothing fircfiglm~ wear at fires. It incl~ helmet, coat, hood, pants, suspen~ and boots. Justifl~tion: New equipment is purchased to replace damaged and worn out turnout gear. It is also purchased when new firefightcrs are hirect On average turnout gear wffi last 4 to 7 years. Standard turnout gear med Trade-In: Will equ/pment be traded-/n? El YesX No If so, what/s thc value of thc trade-in? $ Bids Received: · Vendor Name Alex A/r · Vendor Name · Vendor Name · State Contract? El Yes X No $ $15,000.00 $ $ Relationship to General Plan and Other Projects: N/A Effect on Annual Costs Alex Air has been the supplier of turnout cqu/pment f~r thc past 5 years. The turnout gear chosen was based on reconm~ndations from a corem/tree that reviewed various man~. Components that were analyzed arc, range of motion, delivery time, lightweight, fl~, optional pockets, and must meet OSHA and National Fire Protection Association requirements. Thc turnout gear selected may not bc thc lowest bid, however it tracts our requirements. Thc cquipm~ that is purchased is done at various times throu~out the year. Thin is duc mainly in part to coincide with thc hiring process, and when gear is Source of Funding Project 2003 2004 2005 2006 2007 Capital grpl~mt l~md $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 2003 Capital Purchases Project Category: Major Equipmem Fire Project Title: Hydraulic rescue tool Total Estimated Cost: $ 3,301.50 Does this include tax?: X Yes ~3 N/A Account/Project No: Description: Hydraulic rescue tool No Why not? Justification: Currently the fire dept has 1 hydraulic nun that is used/n vehicle accidents. On occasion a smaller ram was needed to extricate the victim. The addition of a new, smaller ram will solve the problem, parti~ly if the crash is more serious Trade-In: Will equipment be traded-in? ~ YesX No - If so, what is the value of the trade-in? $ Bids Received: · Vendor Name Jefferson Fire · Vendor Name · Vendor Name · State Contract? ~ Yes XNo $ 3,301.15 $ $ Bid eomment: There is only one vendor a~ilable for this piece of equ/pm~. R has to be compatz~le with Relationship to General Plan and Other Projects: N/A Effect on Annual Costs: None Source of Funding Project: 2003 2004 2005 2006 2007 Capi~ gcp~ent Fund $ 23,000.00 The $3,100.00 for this tool is part ofthe total $23,000.00 for it~-m number WQ-066 2003 Capital Purchases Project Category: Major P_ztuipmenVFire Dept Project Title: Nozzles Total Estimated Cost: $ 7,050.00 Does this Include tax? ~ Yes r-I N/A X No Why not7 _Non tax Rcm rundin rrlorlty:. Account/Project No: EQ-066 Deseflpflon: 1.75 in nozzles. ~y thc Fire Dept. is using 4 different nozzles on our hand lines. They have been purchased over the past te~ years. The nozzles we are proposing will standardi~ all nozzles in order to avoid confusion to our crews. They arc more cfficicm with thc compressed air foam system we are now using on fires and wffi allow us to ~ at much lower pressures, which are easier for firefighters to maneuver. The nozzles are sirnpl~ to operate (less moving parts) and half the cost of those purchased 5 to l0 years ago. They is also a good market in the fire dept conmmnit7 to sell the used nozzles to re-coup costs Justification: sec above Nozzle to be purchased Trade-In: Will equipmem be traded-in? X Yes ~ No If so, what is thc value of the trade-in? $_ The used nozzles we have could be sold to other fire depts. Bids Received: · Vendor Name Municipal Bm. Servic~ · Vendor Name $ · Vendor Name $ · State Contract? ~ Yes ~ No $ 7,050.00 (low bid) Relationship to General Plan and Other Projects: N/A Source of Funding Project: 2003 2004 2005 2006 2007 Capilal Rep~ent Fund $ 7,050.00 This $ 7,050.00 is part of the $ 23,000.00 from item EQ-O06 2003 Capital Purchases Project Category: Major ProJect Title: Total Estimated Cost: Doea thla include tax?: $4,600.00 XYes C2No {2 N/A Why not? Account/Project No: EQ-066 Description: This equipment will bo used to simulate victim ~ in buil~ and also for thc adn~istration of our medical training program This equipment would be used for CPR trahhg for our firefightcrs and city cmp~o~. ~ opa-ationa~ piece of equipment is being replaced through thi~ fired and it ia our suction unit for medi~ calls. Justification: Our current rcscuc dummies arc very old and in nccd of replacement. Our suction unit is in need of replacement and has run through its service life. Trade-In: Will equ/prnent bo traded-in? Ca YesX No If so, what is the value of the trade-in? $ Bids Received: · Vcador Narm Darley lkluipm~t $ 2,214.85 · Vcador Name EMP $ 2,443.25 · Vendor Narm $ · State Contract? Ca Yes X No Note: The vendors Hsted above are the one~ who we are pmehtmlng the equipment from due to b_efng the iow biddm'. Relationship to General Plan and Other Projects: N/A Effect on Annual Costs: Thc cffccts on our operating cost will bo minimal Thc only piece of equipment that willhave an affect is the suction unit. However, thc operational maintcnancc cost arc very nfinimal. Sourte of Funding Project: 2003 2004 2005 2006 2007 Capi~ $4658.10 ~e~t Pund ~ l~ an example of one of the rescue dummleL 2003 Capital Purchases Project Category: Major Purchase Fire Dep~ Project Title: Self contained bremhing appara~ SCBA Total Estimated Cost: $ 9,000.00 Does this include tax?: ~l Yes I~ N/A I~l No Why not? Non-taxablc~ Priority: High- OSHA required testing equipmem Account/ProJ~ No: EQ-004 Description: SCBA testing equipment, 2 spare air bottles SCBA Testing Sy~an Justification: This equipmem for testing our SCBA is now required by OSH~ The computer equipm~t and necessary software tests the fxre~ mask for prolxx sealing against smoke and toxic gases. Thc 2 air tanks will inctvame our backup supply of breathing air used for firefighting ffso, what is the value of the Wade-in? $ Bids Received: · Vendor Name Alex air · Vendor Name Alex air · Vendor Name · State Contract? uI yes I~ No $ 7,545.00 $1,505.00 $ Alex Air ia the only supplier for this equipment, and is our current vendor for our SCBA's Relationship to General Plan and Other Projects: N/A Effect on Annual Costs: This comput~ and sottware equipmem will allow our firefi~ters the opportunity to test SCBA in at the fire station instead of shipping it out armually. The testing and docu_,mnlafion of SCBA equipment is extremely importa~. OSHA walc, hes over this area of firefighting equipment very closely. Source of Funding Project: 2003 2004 2005 2006 2007 Capit~ l~p~mt Fund $ 9~000.00