A. Public Works Facility Project Update
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227,1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227.1180
Fax: 952,227,1190
Engineering
Phone: 952,227,1160
Fax: 952,227.1170
Finance
Phone: 952,227,1140
Fax: 952,227,1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227,1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227,1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227,1300
Fax: 952,227:1310
Senior Center
Phone: 952,227.1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
Todd Gerhardt, City Manger
Paul Oehme, Director of Public Works/City Engineer % CJ .
FROM:
DATE:
November 24, 2008
SUBJECT: Public Works Facility Project No. 08-03: Update
BACKGROUND
At the December 10,2007 work session, staff reviewed with Council a needs
report which identified options for public works facility improvements to meet
current and future needs of the departments housed at the facility.
On July 28, 2008, Council authorized staff to move forward with the Park Place
option for a new public works facility and solicit proposals for architectural
servIces.
On September 8, 2008, Council approved an architectural contract for design of
the public works maintenance facility.
On October 13,2008, Council approved a construction management contract for
predesign review and cost estimating and construction management services.
DISCUSSION
Staff has been working with the architect and the construction management teams
to complete preliminary design for the public works facility. Staff meet several
times with the architect and the public works staff to determine what their needs
are a good functional building layout. Attached is the preliminary layouts and
renderings of the facility.
Staff would like to review this design with Council and receive feedback before
we start taking the project through the approval process. Preliminary cost
estimates have been completed and are also included in this packet.
Attachments: CIP Pages
Schedule
Floor Plan
SitelUtility Plan
Renderings
Preliminary Cost Estimates
g:\eng\public'-2008 projects\08-03 chanhassen maintenance (pw) facility\bkgd 112408 ws council update. doc
Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow
A
-
Capital Improvement Program
City of Chanhassen, MN
Project # MB-003
Project Name Public Works Facility Improvements
2009 thru 2013
Contact, Paul Oehme
Department Municipal Buildings
Type Improvement
Useful Life Unassigned
Category Street Equipment
Priority nla
Account # 1
Account #2
Account # 3
Total Project Cost $8,300,000
Description I
The existing Public Works facility is over capacity and is in need of major repairs. The City is expected to grow an additional 30% before ultimate
build out. The existing facility is located on a 5 acre site which is already cramped for storage and operation space. The City completed a facility
needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work. It was decided to move the
Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel.
Justification I
The Operations and Maintenance Department needs additional space for repairs, meeting facilities, files, locker rooms, storage, supervisory offices
and proper equipment storage. In addition, the current facility does not meet many City building codes.
Expenditures
Construction
2009
2010
2011
2012
2013
Total
8,300,000
8.300,000
8,300,000
Total 8,300,000
Funding Sources 2009 2010 2011 2012 2013 Total
GO Bonds 7,000,000 7,000,000
Sewer Utility Fund 700,000 700,000
Surface Water Utility Fund 400,000 400,000
Water Utility Fund 200,000 200,000
Total 8,300,000 8,300,000
Operational Impact/Other I
This project may increase operational costs. However, the new facility is planned to be very utility efficient compared to the existing facility.
Account # 1
Account #2
Account # 3
2009 thru 2013 Contact Paul Oehme
Department Major Equipment
Type Equipment
Useful Life
Category Public Works
PrIority nla
Total Project Cost $500,000
Capital Improvement Program
City of Chanhassen, MN
Project # EQ-087
Project Name Public Works Facility Equipment
Description I
Provides the eqiupment for the Public Works facility. This equipment includes the vehicle lifts, computer system, fiber optic connection, security
system, fuel system and office equipment.
Justification I
Necessary for the operation of the Public Warks facility.
Expenditures
Equipment
2009
500,000
500,000
2010
2011
2012
2013
Total
500,000
500,000
Total
Funding Sources
Capital Replacement Fund
Total
2009
500,000
500,000
2010
2011
2012
2013
Total
500,000
500,000
OperationallmpactlOther I
~
CON S T R U CT ION
5455 HWY. 169
PLYMOUTH, MN 55442
PHONE 763-383-7600
FAX 763-383-7601
www.rjmconstructlon.com
Chanhassen Public Works Facility
Proposed Pre-Construction Project Schedule
October 23, 2008
RJM Initial Project Budget Estimate (Plans November 10)
City Council Workshop Prior to Planning Commission Submittal
Submit Plans to Planning Commission for Approval
RJM Design Development Project Budget Estimate (Plans Dec 2)
Scheduled Planning Commission Approval
City Council Review of Planning Commission Approval
RJM 90% Budget Estimate (Plans andMIE SpecsJan 12)
City Approval of Bid Advertisement for Bid Package
Place Public AdvertisementJor Bid Package
Issue Construction Documents / Bid Period
Receive Public Bids for Bid Package
City Council Approval of Bids
Project Start Tentative
Project Substantial Completion Tentative
Owner Occupancy
Completion Dates
Nov 20, 2009
Nov 24, 2008
Dec 2, 2009
Dec 16, 2009
Jan 6, 2009
Jan 26, 2009
Feb 2, 2009
Feb 9, 2009
Feb 10, 2009
Feb 16, 2009
Mar 12, 2009
Mar 23, 2009
April 20, 2009
Dec 31, 2009
Jan 31, 2010
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DATE REVISIONS BY . ClTYOF I hereby certify that this pIon. specification
I\) fn ~ CITY OF CHANHASSEN or report wos prepared by me or under
PUBLIC WORKS FACILITY my direct supervision (Jnd that I om 0 duly
o ~ 8 licensed Professional Engineer under the
~ If' ~ lows of the stote of Minnesota.
~ a CIlANBASSEN
o.
"'. -o~ JOSEPH SHAMLA
I\) o ~ UTILITY PLAN ENGINEERING DEPARTMENT
DATE 11/19/08 UC. NO. 4f;:>4~
~
Chanhassen Public Works
Estimate Summary
November 21,2008
Architect: Oertel Architects
CONSTRUCTION
Base
DESCRIPTION Notes Estimate
Construction Costs
Survey $5,000
Selective Demolition $5,000
Earthwork $114,220
Asphalt Paving $288,221
Site Concrete $78,740
Retaining Walls/Fences $149,240
Site Utilities $71,510
Landscaping & Irrigation $20,000
Concrete $719,563
Precast Plank $114,610
Precast Wall Panels $643,536
Masonry $385,546
Steel Erection $170,430
Structural Steel $652,340
Miscellaneous Metals $96,500
Carpentry $44,850
Finish Carpentry/Millwork $37,046
Roofing $456,070
Insulation $7,762
Joint Sealants $13,455
H.M. Doors, Frames & Hardware $52,800
Overhead/Coiling Doors $89,500
Aluminum Entrances & Storefront $169,650
Gypsum Wallboard $138,119
Tile $89,634
Acoustical CeilinQs $20,712
Carpet $3,000
Painting $122,354
Miscellaneous Specialties $41,632
Fuel Island $130,000
Wash Bay Equipment $45,000
Welding Bay Equipment $5,000
Vehicle Maint. Equipment $208,800
Crane $42,000
Appliances $6,000
Furnishings $6,350
Fire Protection $112,125
Plumbing $553,000
HVAC $859,000
Electrical/Fire Alarm $717,600
General Conditions $260,600
Temp Heating Equipment $25,000
General Liability Insurance $77,715
Building Permit By Owner $0
SAC (no WAC) - 14 Units $28,000
Bond Included above $0
Subtotal Construction Cost $7,877,230
Contingency $393,862
Construction Management Fee $181,964
Total Project Estimate $8,453,056
PLYMOUTH OFFICE
5455 HWY. 169
PLYMOUTH. MN 55442
PHONE 763-383-7600
FAX 763-383.760'
MINNEAPOLIS OFFICE
PLAZA VII
45 SOUTH SEVENTH ST.
SUITE 2304
MINNEAPOLIS. MN 5S402
PHONE 612-904-1215
FAX 612-904-1229
BLOOMINGTON OFFICE
NORTHLAND EXECUTIVE
OFFICE CENTER
3500 AMERICAN BLVD. W.
SUITE 150
BLOOMINGTON. MN 55431
PHONE 952-B93-B875
-AX 952-893'8814
~
Chanhassen Public Works
Estimate Summary
November 21,2008
Architect: Oertel Architects
CONSTRUCTION
Owner Costs
Soil Correction $175,000
Testing & Speciallnsoections $25,000
Builders Risk Insurance $8,000
Furniture $60,000
Security System $20,000
Voice/Data Cablinq $40,000
Blueprints $20,000
Subtotal $348,000
Design Fees
Arch., Mech.lElec. Desiqn Fees $429.485
Subtotal $429,485
Total Project Cost $9,230,541
$8,800,000
($430,541)
ALTERNATES
1. Deduct for VCT with vinyl base at corridor and offices in lieu of ceramic tile
($34,625)
2. Deduct for exposed aggregrate finish on precast walls in lieu of reversed
medallion and paint
($18,269)
3. Deduct for modular block retaining wall in lieu of "Recon" wall at south
retaining wall
($11,038)
4. Deduct for metal stud and sheathing backup in lieu of block backup at brick
($30,660)
5. Add for painting precast wall panels in Vehicle Storage
$20,604
6. Add for painting exposed ceiling in Vehicle Storage
$33,588
7. Add for clerestory windows at vehicle maintenance/welding (three sides)
and multi-purpose room (three sides)
$58,334
8. Add for geothermal heat pump system
TBD
9. Add for 6' high perimeter chain link fence, one 20' wide sliding gate, and
keypad gate operator
$46,680
PLYMOUTH OFFICE
5455 HWV. 169
PlYMOUTH. MN 55442
PHONE 763-383-7600
FAX 763-3837601
MINNEAPOLIS OFFICE
PLAZA VII
45 SOUTH SEVENTH ST.
SUITE 2304
MINNEAPOLIS. MN 55402
PHONE 612-904-1215
FAX 612-904'1229
BLOOMINGTON OFFICE
NORTHLAND EXECUTI'JE
OFfiCE CENTER
3500 AMERICAN BLVD w.
SUITE 150
BLOOMINGTON. MN 55431
PhONE 952-B93-8875
FAX 952-893-8814