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1a Project Consultant Work Orde C1TYOF /7111] ~ Boulev'a'd PO Box 147 Chanhasse~, MN 55317 Administration Phone: 952.227.1100 Fax: 952227.1110 Building Inspections Phone: 952227.1180 Fac 952227.1190 Englneerfng Phone: 952227.1160 Fa~c 952227.1170 Finance Phone: 952227.1140 Fax: 952221.1110 TO: Todd Gerhardt, City Manager FROM: DATE: SUBJ: Teresa J. Burgess, Public Works Director/City En~n,~r~ April 23, 2003 ~ 2004 Project Consultant Work Orders (Roads) - Project No. 04-01 REOUESTED ACTION Approve Consultant Work Orders for Phase I (Feasibility Study) of the 2004 Street Improvement Projects. DISCUSSION Staff solicited quotes from the Engineering Pool Consultants for the two (2) 2004 Street Improvement Projects. All five (5) firms submitted proposals. Staff is recommending that City Council authorize work orders for Phase I (Feasibility Study) at this time with: Total Firm Project Phase I Project Bonestroo, Rosene, Residential Street Project Anderlik & Associates City Project No. 0401 $5,581 $77,988 Short Elliot HendricksonMSA Street Project Inc. (SEH) City Project NO. I)442 $18,900 $181,800 Park & Recreation Phone: 952227.1120 Fax: 952.227.1110 Recrmtion Center 2310 CmJIter Boulevard Phone: 952.227.1400 Fa~ 952227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax:. 952.227.1110 Public Works 1591 Park Road Phone: 952227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site The criteria used to rank the proposals were: Completeness of scope, Cost, and special skills and qualifications of the firm. Staff considered potential cost savings of having both projects under one consultant en~neering contract. It is Staff's opinion that potential cost savings would be outweighed by the advantages of having different points of view brought by having separate consultants on the projects. FUNDING The projects are identified in the CIP for construction in 2004. The funding for these projects is a combination of MSA, General Fund, and Assessment dollars. Enclosures: 1. Consultant Proposal Summary 2. Project 04-01 Proposals 3. Project 044)2 Proposals c: Marcus Thomas, Bolton & Menk Coy e-mail) Phil Gravel, Bonestroo Coy e-mail) Laurie Johnson, HTPO (by e-mail) Jon Horn, Kimley-Hom (by e-mail) Mike Foertsch, SEH COy e-mail) The City of Chanhassen · A orowin~,~~~, winding trails, and beautllul parks. A gJeat place to INa, work, and play. Z 0 Z 0 C]TYOF' CITY OF CI~ANItASSEN CONSULTANT WORK ORDER PROPOSAL FORM Project No. 04- 2004 MSAS Street Improvements CH It SEN PO ~ 147 ~~, MN ~17 Adndnl~allkm ~ ?J22271100 F~ ~2.~Z T11~ Building Inspecllons P~I~ 9.~.~711u0 Fax: 952 ~7 IIS0 Eaglaeedng ~,~')ne 952.2271169 Fax ~2.227.1170 RllaflCl F~x 95Z2271110 Fad( & RlcraaUon F~c~. 95,?. ~7 I1~ Fax-952.~7 1110 Planning & Natural Resoa~es City Contact Consultant Contact Teresa Burgess Public Works DirJCity En~neer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ ci.chanhazsen.mn,us Mike Fo~rtsch, P.E. Client Sexvice Manager Jason Sprague, P.E. Project Manager (612) 758-6805 jsprague@sehinc.com Project Description: Rehabilitation/Reconstruction of City MSAS Streets. Allocated Funds for this project are: $1,000,000 MSAS Funds ($1,667,000 with Assessments) $250,000 State Tumbaek Funds ($416,000 with Assessments) Projects are anticipated to be assessed to abutting pmtxa'ty owners at a rate of 40% of project cost for existing feannv, s and 100% for new amenities. I I Person Hours I Fee 1. Feasibility Study ... :... :...-~.... ;.: i..'. ~.-.:..-.." :....;.:... .:. 1.1 Project Kick-off meeting 10 $900 ' 1.2 Feasibility Report 120 $10,800 1.3 Mn/DOT Coordination 20 $1,800 1.4 City Staff Meetings/Weekly Updates 20 $1,800 1.5 Project Open House 30 $2,700 1.6 City Council Meeting 10 $900 Total, Phase I $18,900 2. Prenminar7 nesign and Contra.'etDoeument~' ' .' .'-'" '-:" := :~'.:" ;:.:" "-': '-'- ":"""-"'--" '-' 2.1 Preliminary Design/Design Survey 366 $32,940 2.2 Final Design 350 $31,500 2.3 Project Specifications 100 $9,000 2.4 Mn/DOT Plan Approval/Variances 70 $6,300 2.5 City Staff Meeting~eek~y Updates 60 $5,400 2.6 Bidding Services 24 $2,160 2.7 Assessment Heating 24 $2,160 2.8 City Council Meetings 12 $1,080 Total, Phase n $90,540 3. Constrn~on Ealgaee~ and'is:~rlh~.'~:'.- 'i': ........ ":.".i-i'."i .' ........ ' ' ' ..... ' ....... "~ 3.1 Pre-Construction Meeting 24 $2,160 3.2 Construction Inspection 376 $33,840 3.3 city staff MeethgstWeek~7 Updates36 $3,240 3.4 Construction Survey 260 $23,400 3.5 Coordination 68 $6,120 3.6 As-built Drawings 40 $3,600 Total, Phase 111 $72,360 · o~ ~j~.i,a'.. '." "--'.-..' .... .'-'-.i$lSl~'.--'.' Pf~rle: 952~27.1130 Fax 96~ 7.Z71110 Public Wod(s 1591 Park Read PP,~le. 9~2271300 ~ 95Z227.1310 Saaiot Centur Phorle' 952.227,1125 Fax- 962.2271110 Web SHe Total Project Fee [--]does [~ does not include mileage and copy fees. C OF PO Box ldl ~~ MN ~11 Adlde~lmflon Phone. 9522271100 Faz ~52.7/? 1110 6ulldlng Inspections Phone 952,22;' !190 Fox: 952 2271190 Eqlaudq Pr, one 9522..211160 Fax: 9~2227.1170 Pflone..o~ 227 i140 Fax 952.2271110 Pad~ & RBfeatlon Pt,z~: 952 ~7 II20 Fax' 95~.227 III0 ~10 Cou~ 8oulevm'd Prmne: 952.~:~7' 1400 Fax' e.62 2~11404 Plamllng & Natural Resources PIx."qle: 952_227,1130 Fax 9~ 22.? 1110 I~ll~ WO~ 1591 Pak R~ad Pl'~c~e. 952~? 1300 F~. 9~...227.1310 Sealol' CHter Pllorm' ~7.1125 Fax-95,?..2~71110 Web SHe www. cl.cflaJdi~sefl mn ~ Consultant Statement of Special Sidll~ and Q-ultfications: Our understanding is the MSA Street project includes the following components: · Market Blvd. (MSA) · Great Plains Blv& (MSA) · W. 78t~ Street (MSA and State Tumback) · W. 79~ Stzect (local street) · South Shore Drive and Court (local) · Hill Street (curb & gutter, street, and storm sewer) · Possible utility repairs in W. 79~h Street Our preliminary construction cost estimate indicates sufficient budget to complete the improvements as indicated. Please contact your neighbors at Minnetonka and Eden Prairie for an indication of the quality service we can provide the City of Chanhasscn. flTYOF CITY OF CIZANttASSEN CONSULTANT WORK ORDER PROPOSAL FORM Project No. 04-02 2004 MSAS Street Improvements 7700 Mar~ Po Bo~ 147 C~. MN 55317 MmLqlflml~n Plwe _~2.2271100 Fax [~2.~7 ;110 BaiMIng Inspections Plate- 952,22? 1180 Fax: ~2 2271190 Eaghleednll Pr, uae-.~5~2.27116~ Fax. 952 227. I 170 FlflallCI ~..9r-~. 2271140 Fax 95Z.22711 I0 City Contact Teresa Burgess Public Works Dir,/City En~neer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ ci.chanhassen, mn,us Mr. Son Horn, P.R. Project Manager Kimley-Hom and Associates, Inc. 2550 Univea~ty Avenue West Suite 345N St Paul, MN 55114 (651) 645-4197 j,on.h .om @ki.'.mley-ho .rn.com Project Description: Rehabilitation/Reconstruction of City MSAS Streets. Allocated Funds for this project are: $1,000,000 MSAS Funds ($1,667,000 with Assessments) $250,000 State Tumback Punds ($416,000 with Assessments) Projects are anticipated to be assessed to abutting property owners at a rate of 40% of project cost for existing fe, atmv, s and 100% for new amenities. Park & Recreation ,~cr~: 952 2271120 Fax-952.227 1110 ~:eahon Cen~ 2310 Cou~ 8o~erd Ptlofle': 952~i 1400 Fax: 952.2271404 P1aaning & Natural Resolll~es Ptk-W~: ~ 22Z, I130 Fax 95,?. ZZ71110 Pmlillc we~ 1591 Park Road PI,z~. 952227 13(XI F~ .~..~7 1310 Saalor Centl. r Plwle' e,/o2.227.1125 Fa 95222.71110 Web SHe ~r#w. ci.cflardlasSell rrm ~ J J Person HoursI Fee 1. Feasibility Study ·" ...::':... '-'.'":"' ":" ': ...... · . .: ;.. ... --.' .., :. ,:..:'!.Y'..:.,..: :?.' ... · 1.1 Project Kick-offMeeting 4 $ 600.00 1.2 Data Collection including: 4 $ 400.00 1.2.1 GIS Database 1.2.2 As-builts 1.2.3 Right-of-Way Maps/Agreements 1.2.4 Pictures/Video 1.2.5 Field Review 1.3 Prepare Draft and Final Feasibility 80 $8,900.00 Study including: 1.3.1 Intro/S~ 1.3.2 Proposed Improvements 1.3.3 Cost Analysis/Financing 1.3.4 Project Schedule 1.3.5 F. asements and Permits 1.3.6 Summary and Recommendations 1.3.7 Pre~ Assessment Roll (Prepared by City Staff) 1.4 Mn/DOT Ctmrdination 2 $300.00 1.5 City Staff Meetings/Weekly Utxiate, s 16 $2,400.00 1.6 Project Open House 8 $1,200.00 1.7 City Council Meeting 4 $600.00 1.8 Reimbursable F.,xpemes $800.00 Total, Phs~ I 118 $15,200.00 ~, mn~ nes~.nd Contmct.~~.....';".:~i>" '.'::.'"':':::~ '..:-.,i?/'':' .i:' :':i~': -".:?- 2.1 Prepare Final Plans and Specifications 600 $66,000.00 including: 2.1.1 Title Sheet 2.1.2 Construction Details and Notes 2.1.3 Estimated quantifies Tabulation C 0F PO Box 147 C1'~har~.~n, MN ~17 .~ie-.~.~7.11oo Fax ~.~7 3110 BufldMl Iw~ons P~' ~.~? !1~ Fax: ~2 ~?. 11~ ~Wedng P~.one ~.~7 I1~ Fax: ~7.1170 ~flal ~, ~? i?~ Fax. ~71110 ~ & Recre~on ~:~711~ Fax- ~.~71110 Flemea1~n Cenmr 2310 .CmJItef 8otJl, evard RlO~. 95222i.1400 Fax' 952 2271404 ~m~ & ~1 Resowces ~ ~7,11~ ~ ~.~71110 Public Works 1591 ~k Phr, ee: 95222? 1300 Fax. 952.2271310 SmliOr Cllt!. r Ph:ne' 952227, ! 125 Fax-9522211110 ~b SHe arww.~.~~ mp ~ 2.1.4 Removals 2.1.5 Erosion Control 2.1.6 Roadway Plan and Profile 2.1.7 Storm Sewer Plan 2.1.8 Sanitary Sewer and Watermain Plan 2.2 Permits including: 16 $2,400.00 2.2.1 Watershed District 2.2.2 NPDES 2.2.2 Health Dept (if necessary) 2.2.3 MPCA Dept. (if necessary) 2.3 Prepare Final Engineers Estimate 8 $800.00 2.4 Mn/DOT Plan Approval/Varian~ 20 $3,000.00 2.5 City Staff Meetings/Weekly Ulxlates 24 $3,600.00 2.6 Bidding Services 20 $3,000.00 2.7 Assessment Hearing 8 $1,200.00 2.8 City Council Meetings 8 $1,200.00 2.9 Reimbursable Bxpenses $4,500.00 Total, Phase 1I 704 $85,700.00 3. Construction E~llneering and ..~S-.'bUilt:-BfaWlngs' .":~' ."- ~:': ~ ..? : :.. ' :'.~ ,. 3.1 Pre-Construction Meeting 8 $900.00 3.2 Construction Inspection 1,500 $135,000.00 3.3 City Staff Meetings/Weekly Updates 40 $4,800.00 3.4 Prepare Monthly Contractor Payment 40 $4,800.00 Vouchers and Final Payment Document. 3.5 Construction Staking 260 $34,000.00 3.6 As-built Drawings 40 $4,500.00 3.7 Reimbursable Expenses $10,000.00 Total, Phase IX[ 1,888 $194,000.00 · '?".': ' . ..... ,"'" '.00 · Total Project Fee [5~ does [-~ does not include mileage and copy fees. SPECIAL NOTES FOR CLARIFICATION: Section 1 Feasibility Study h. B. C. D. We will provide the estimated project costs and assessments amounts to City staff for staff preparation of Assesranent Roll. A detailed field survey is not included. Depending upon the final project scope a more detailed survey may be needed. We will provide project information for the Open House but assume that the City will cxmaflinate the invitation mailing, postage, etc. We can We have assumed that the feasibility study will include an investigation of the need for watermain and sanitary sewer i ~mprovements; however, our estimated fees for thi~ and subsequent phases of the project do not include any watermain or sanitary sewer repair/replacement work We can provide these services as additional services ff necessary. Section 2 Final Design and Contract Documents h. As per your e-mail, we revised the title of this section from preliminary C OF CHANHASSEN C~ [vIN 5~317 Adlmlnllbalton Pf~.- .Q5,?.2~71100 F,1..x ~2.2~? 1110 Building inspections Plate- 9.5~. 227.1180 Fax: 952 221.11~ r:e411nNdng ~.o~e' 9522.271160 Fax: 952~27.1170 PflGnr 95~227 i140 Fax-~:~ ~71110 Pad[ & Rl~lUon Pl'~e: 95,?. 22711~ Fax-9~.227 1110 I:le~eaho, Cerlle[ ~1o Cou~ 8obaaJ'd P~. 952.~? 140~ Fa~ ~ 2~11404 Plalfllng & Natural Resources Phohe: ~227.113e Fa 9~71110 Pldlli~ ~ 1591 ~k Read Pllc, ae: 952227' 1300 Fa. LF/L2.,?./.1310 smorcmm/ Phorle' 9~ L~7. 1125 Fa 95,2.22.71110 Web Site B. We have assumed one assessment hearing only without any appeals or additional requirements. We will be happy to assist staff beyond one hearing (if necessary) as additional services. Section 3 Conslxuction Rn~neering and As-built Drawings A. B. We have assumed full time construction inspection for the majority of the project schedule. If part time inspection is allowed, it would substantially reduce our proposal cost. We have asstmx~l full field staking of line and grade. An alternative is to provide control point "only" staking to the contractor and malco, it their responsib~ty for line and grade staking. If we make line and grade staking the contractor's responsibility, it would substantially reduce our proposal cost Consultant Statement of Special ~-illR and Qualifications: ffFYOF CHAN SEN 77~ M,~[~ BaJleva~O PO [lox 147 Ct~'d',as~. MN 55317 MmbllmlUon Pl'elle-952~71100 Fax 957_2271110 BufldlMI In~pe~ons P~one g~-~.~71180 Fax: gS? 2271190 r:qlUldni Pl~e 95~2.27 llGO Fax. 952227.1170 Phone' 952.22? 1140 F~ 9~? 1110 Pek & RmaUon P~ne: 952 2271120 Fax ~2227 1110 ~.'e.a~On C.~r'de [ ~1o Coulw 8ou~,,-m'd Pllope: 9S7..2271400 Fax ~ 2271404 PlaJmLqD a Natural Resources Phb-~: 95,?. 227. 1130 Fax 95ZZ27.1110 Pullli~ Wo¢o 1591 ~k Road PI'x'd. 9522271300 Fax 9~?..227.1310 S#i~r Cenl!r Iqleoe-~/-j2~7.1125 Fax" 9~2.2~71110 Web SHe Kimley-Horn and Associates, Inc. is pleased to have the oppommity to provide professional consulting services to the City of Chanhassen for the 2004 MSAS Street Improvements, City Project 04-02. Our special skills and qualifications specific to this particular project are highlighted below. PROJECT TEAM Specific staff assigned to this project for project leadership, management and delivery are Jon Horn and Gary Ehret. Between Jon and Gary, we offer over 40 years of combined consulting engineering experience in the Twin Cities, with a majority of that experience in providing general municipal consulting services. Jon and Gary have provided residential street reconstruction and MSAS street construction/reconstruction services for numerous communities in the past including Chanhassen, Shoreview, Roseville, Bumsville, Anoka, Columbia Heights and Inver Grove Heights. A lesson learned from each of these communi~ experiences is this; Always keep an open mind, do not have preconceived solutions, listen to the input of staff and the public and over-communicate. CHANHASSEN XPERmNCE Jon and/or Gary were the primary engineers of record for improvements made to most of the streets in the project area between 1987 and 1992. These streets included West 78th Street, Market Boulevard, West 79t~ Street, Great Plains Boulevard, and TH 101 north of TH 5. We are very familiar with the project area, the past improvements made to these streets, and the assessment methodologies used for these past projects. Our past experience and knowledge of the project area would provide a benefit not offered by the other consultants. PUBLIC INVOLVEMENT Successful pubhc involvement is one of the keys to the successfifl implementation of a street reconstruction program. This public involvement needs to start early in the feasibility study phase of the project and continue through the completion of construction. We understand the need for public involvement as a part of this project and are committed to working with City staff to develop a proactive public involvement process. We are experienced in all types of public involvement including open house meetings, public hearings, preparation of project mailings, field communication with residents and using the City website as a public involvement tool. AVAILABILITY Jon, Gary, and our en~neering production staff are immediately available to begin work on this project. We axe committed to providing you with quality services and to working with City staff for the successful delivery of this project. CITYOF CHAN EN PO Box 147 C, Pm,'dl,~S~, MN 55317 Adnlin~Talkn P~.: ff3~.2271100 F~ .~,2.ZZ7 II10 6iikllng Imections P~ ~m ~ ~ I1~ FaX: 952 227 1190 Engineering I~qre 952.22711~ Fax. 9~2_227.1170 F]fiIlli I:q~4~' 952.2271140 Fa~' 952~7 1110 Padr & Rme,ltion I>~m: 952.22711~ Fax' 962.2271110 ~f~oq Cemer 2310 Coumw B~Ecc~'d Phor, e:. 952227.1400 Fax' ~2 2271404 Planning & NltmiI ~ PIXY: 952.227.1130 Fax 9522271110 Public WofkI 1591 I~k Road Pb¢~: 9~7 BOO F3x 952.227.1310 ~liOr Center Photo- ~2227.1125 Fax' 95Z2271110 'Nib SHe CITY OF CHANHASSEN CONSULTANT WORK ORDER PROPOSAl. FORM Project No. 0402 2004 MSAS Street Improvements City Contact Consultant Contact Teresa Burgess Public Works DirYCity EnCneer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ci.chanhassen. mn.us Marcus Thomas, P l~-o.i~t Manag~ Bolton & Mcnk~ Inc. 1515 Fast Highway 13 Bumsville, MN 55337 Office: (952) 890-0509 Cell: (612) 859-6526 marc~@bolton-menk.c0m Project Description: Rekabilitati~truction of City M_SAS Streets. Allocated Funds for this project $1,000,6O0 MSAS Funds ($1,667,000 with Assessments) $250,000 State Tumback Funds ($416,000 with Assessments) Projects are anticipated to be assessed to abutting pmpea'ty owners at a rate of 40% of project cost for existing features and 100% for new amenities. Ii_[ iPerson Flou_.~ I Fe~ 1. Feasibility Study mm ' ' :' ' '' mm m: m m : II ~ m m ' '' ~ ' ::'':I : m 'm:: : m( : . m ' ' m m .:.. . 1.1 Project Kick-off meeting 4 $ 360 1.2 Property Owner Input 1.2.1 Prepare resident quesfiom for City ma~l~ng 2 $ 180 1.2.2 Summarize results for leas. repart 6 $ 390 1.3 Obtain & review GIS, ROW and As-built info. 32 $ 2,080 1.4 Gootechnical Evaluation & Rlw.~mmm~dafion8 (Braun contract directly with City. See separate l~epo~) 1.5.1 Two (2) City Staff review meetings 6 $ 465 1.5.2 Weekly Updates 4 $ 360 1.6 Mn/DOT Coordination 4 $ 360 1.7 Prepare written report 160 $ 10,500 1.8 Project Open House 1.8.1 Preparation for meeting 16 $ 1,040 1.8.2 Meeting attendance 8 $ 620 1.8.3 Prepare minutes for feasibility report 2 $ 130 1.9 City Coun~ Meeting 4 $ 36O (Present Feasibility Report) Total, Phase I $ 16,845 2. Final Design and Contract Doeum~i :" ::.' . '"'- '":.'.'.., · -'-' '--.--:. ' ' . 2.1 Topo~rephic survef ' 260' ' $ 14,000 2.2 Preparation of construction plansx 720 $ 48,800 2.3 Preparation of construction specifications 80 $ 7,200 2.4 Mn/DOT Plan Approval/Variances 60 $ 4,000 2.5 City Staff Meefinga/Weeidy Updates 2.5.1 Two (2) City Staff review meetings 12 $ 930 C YOF CHANH SEN PO Box 147 ~. MN kdilllmllllon PicNic. 95~,2271100 F~ 952.2271110 Bulng ImPorts P~ne' ~,~; I1~ F~: ~ 22? 11~ Englaeerlng .~,.lne 9,52.2.271160 Fax: 952_2Z7.1170 P!l~fle, 9r.~..2~7114o F~-952~? 111o 2.5.2 Weekly UlxJate~ 4 $ 360 2.6 Bidding Services 10 $ 550 2.7 Assessment Heari~ 4 $ 360 . 2.8 City Council Meetings 2.8.1 Present final plans 4 $ 360 2.8.2 Present contractor bids 4 $ 360 Total, Phase II $ 76,920 3. Conslxucflon Enotm~ring and ,~s~bUilt ~ ,.~..-~.... 3.1 Pre-Construction Meeting 3.1.1 Prepare agen~ 2 $ 180 3.1.2 Meeting a~ce 8 $ 620 3.1.3 Prepare minutes 2 $ 130 3.2 Construction Inspection 800 $ 60,000 (Basis = One observer for 16 weeks @ 50hrs week) 3.3 Construction Administration 112 $ 10,080 (Project Manager involvement) (Basis = 16 weeks @ 7 hrs l~r week) 3.4 Construction Newsletters I0 $ 900 3.5 Construction Staking~ 260 $ 14,300 3.6 City Staff Meetings eeidy Updates 3.6.10n~on-sit~~l~rweek, 16total 48 $ 4,320 3.6.2 Weekly utxtates 8 $ 720 3.7 As-built Drawtn~~ 80 $ 5,200 Total, Phase Ill $ 96,450 Pro.leCtFee- - PIrk & RlemaUofl Ph~: 952.2271120 Fax-952.2271110 R~'m~.alJ. oq Ce,nlm' 2310 C .ouJW 8m. Jev'a'd I:'nooe. ~.2271400 Fax' 9f2 22?. 1404 ~1 Rim P~: ~.~7.11~ ~x .~ 7~? 1110 ~1~ W~ I~1 ~k ~d ~.,~. ~? 1~ Fax.~?.1310 ~~r Iqld:Xe' ~7.11~ Fax.. ~ 1110 Wlb Site www. ci.dlaJlnassea ri'in u~ Total Project Fee does does not include mileage and copy fees. 1Line items are based on the following design & construction assumptions and a magnitude of $1.1 million in construction costs. Mill & Overlay Street Segments - West 78~ Street - Ore~t Plains Boulevard Recomtmction Street Se?nents - Market Boulevard - West 79z Street - T.I-L 101 - South Shore Drive - South Shore Court Hill Street C:~q~nen~ and _Seflln~er~q___b~ocal Settin~Temixra~ htemet Fjlm~OTXT~1004 MSA ~dec CFFYOF CH H SEN PO Box 147 Clwda~, FiN 5531 AdlablmmUon Pl-lale. _~d2 2271100 Fax 9~,...2.~.? II10 Bufldlflg IosllecUons Phone' 95Z2~,~ 1180 Fax: 9~.~27 1190 Eqlneednll Pr, ale 9522271160 Fax: 9'~7.1110 Fhlaflel Phofe- 952 22711,40 Fax' 9522271110 Pek & RBmatlon Pt'~: 952 ~? 11g0 Fax-952.~71110 Planning & him'II RIiilta P'h~: 952227.1130 Fax 9[~. 7271110 PUklic Wats 1591 Flak Read IC~. 952~71300 Fax. L:~52.~?.1310 Senior Cente. r Pholle-952.227.1125 Fax. ~:~2.~71110 Web SHe ~',,w,,.ci.chafdlBS.,qen rrm u5 Consultant Statement of Special Skills and Qualifications: Bolton & Menk's MSA experience is really an extension of our municipal street rehabilitation experience. We encourage you to review our Statement of Special Skills and Qtmlificatiom detailed in our proposal for Chanhassen's 2004 Residential Street Improvement Project, and consider those qualifications in concert with the following information: Bolton & Menk's objective, when managing an MSA project, is to use our Mn/DOT relationships to our Client's advantage. Most of our Clients designate us to handle those additional St_a_t¢ Aid administrative duties including project initiation, plan reviews and discussions, payment requests, and construction documentation. We are very familiar with State Aid's roles and procedures and are s~sful in obtaining plan approvals. We can also assist the City with State Aid's Variance Process ff necessary. As the City's Project Manager, Marcus Thomas has good working relationships with Metro State Aid Office staff. He has personally worked with them in addressing project-specific nee.~ and concerns for numerous communities and recogniT~s the need to adhere to Mn/DOT's standards on MSA projects. Jon Huseby, BMI's Transportation Group Manager and former Mn/DOT District En~neer, offers valuable assistance with municipal projects associated with state highways. Bolton & Menk's Project Engineers have been formally trained in the design and preparation of Mn/DOT State Aid plans and therefore play an effective roll in the plan approval process. Our Construction Observers are Mn/DOT certified and, again, are formally trained in the materials testing, construction documentation, and administration requirements of Mn/DOT State Aid projects. Our Statement of Qualifications submitted to the City last November outlines numerous MSA projects and communities that Bolton & Menk; Inc., has success~y managed. We encourage you to review this information for further details. We would also encourage you to contact Steve Stadler, the City of Hopkins' Public Works Director (952-939-1338), as a specific reference for Bolton & Menk's qualifications as a consultant on MSA projects and municipal street rehabilitation projects in general. Marcus Thomas has worked with Mr. Stadler and the City of Hopkins since 1995 on the City's annual MSA street improvement projects. We believe our work for the City of Hopkins is representative of the commitments we make to each of our client communities including the City of Chanhassen. C OF CITY OF CI-IANHASSEN CONSULTANT WORK ORDER PROPOSAl. FORM Project No. 04-02 2004 MSAS Street Improvements 7700 Idarke{ Boolc-va{d PO Box 147 Admlaitlrmllon .Phone' 95~.22711o0 Fax 9r'~.22t 1111:) Building Inspecllofls P~rle 952.22," I lU0 Fax: 9~ ~? 11~ Engineering P~ne-95~2.2.71169 Fax: 9~?.~?.1170 Phone, 95~..~71140 Fax 952.2271110 Plft & PI'~:~: 9~ ~7.11~ Fax- 952.2271110 qecfealm Cerllef 2310 Cou~ 8ot, Jlev,e. rd I:l'lOl'le:. 9:52.~7.1400 Fax. ~62 2211404 Planning & Natulll Resources City Contact Consultant Contact Teresa Burgess Public Works DirYCity En~nee~ PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ ci.chanhassen, mn.us Project Description: Kevin L. Hoglund, P.E. Transportation Team Lead~ Bonestroo, Rosene, And~rlik & Associates 2335 West ~way 36 St. Paul, MN 55113 Kevin Hoglund Direct (651) 6044837 Fax: (651) 636-1311 kho~tmd@bonestroo.com Rehabilitation/Reconstruction of City MSAS Streets. Allocated Funds for thi,~ project are: $1,000,000 MSAS Funds ($1,667,000 with Assessments) $250,000 State Turnback Funds ($416,000 with Assessments) Projects are anticipated to be assessed to abutting ~ owners at a rate of 40% of project cost for existing featta~ and 100% for n~w amenities. ] ] Person Hours ] Fee Feasibility Stady ' ' .... :' " le:' ' ":''fi'" ' ':'""" '" ' 1.1 Project Kick-off Meeting 6 $512.00 1.2 Report Preparation 32 $'2,184.00 1.3 Mn/DOT Coordination 6 $500.00 1.4 City Staff Meetings/Weekly Updams 24 $2,184.00 1.5 Project Open House 16 $1,360.00 1.6 City Council Meeting 10 $1,020.00 Total, Phase I 94 $7,760.00 2. PmUmlnary Dealt and'Contr~ ~t~" ."' ':~',.:.'..:... .--. :..,..: ,.-.~..~:< 2.1 Field Inve~tisation 146 $8,220.00 2.2 Plan Preparation 596 $39,200.00 2.3 Railroad Coordination 18 $1,700.00 2.4 Mn/DOT Plan Approval/Variances 28 $2,760.00 2.5 City Staff Meetings/Weekly Updates 40 $4,080.00 2.6 Bidding Services 56 $2,880.00 2.7 Assessment Hearing 40 $3,488.00 2.8 City Council Meetings 16 $1,304.00 Total, Phase 11 940 $63,632.00 3. Construction Engineering and ':.~bnflt:llra~; / '.- . ;.'.'.'....... :..- ". ......., 3.1 Pre-Construction Meeting 14 "$1,23~.00 3.2 Construction Inspection 1,334 $84,724.00 3.3 City Staff Meetings/Weekly Updates 100 $8¢264.00 3.4 Bi-Weekly Newsletters (no fee) 0 $0.00 3.5 Web-Page Support (no fee) 0 $0.00 3.6 As-built Drawings 154 $8,668.00 Total, Phase llI 1,602 $102,888.00 Tota]!~eetF-Jy~e:: (.;~..' -.......~:~6,,..36. -': .:$::174:,28b,,Oo Phone: 952227.1130 Fax 9S,? Z271110 Public Works 15.61 Park Road Plr.~e: ~2:227 1300 Fax 952.~'?.1310 Slaior Clntel' Phd:ne- 952.2'27.1125 Fax; ff"a2.,n")71110 Web SHe www. CI.C~ il'Iff. ,,~ Total Project Fee does not include mileage and copy fees. CITYOF CHAN EN PO Box 1,47 Admlmld~ Pl't'~e' 95~.227.1100 F~ ~..27_71110 Building Inspeclion$ F'~i~. 952.22711~ Fax: ~2 zq ~1~ Engineering I:~l~ 9,5~71160 Fax. D52.ZZTA 170 Fhmmee ~ 9S2.~711-40 Park & Rw#Uon I:q,~: 95,? 22711~ Fax- 952.227 I110 2310 CoulW I~ore:. 952.~?.1400 Fax' 952271404 Planning a Natural Resources PhOi~: 95,?.~7.1130 Fax. 952 Z271110 Pubflc Works 1591 P~fk I:~'~ad Plww 9522271300 Fax. 95Z227.1310 snior buter. Photo' 952.~7.1125 Fa-9r"~-.22.7- !110 Web SHe wwW. Cl.~ nm ~ Consultant Statement of Special Sldlh m,d Qualifications: The City of Chanhassen is seeking Professional Consulting Services to assist in administering its 2004 Municipal State Aid System Street Improvement Program. The program will consist of $2,083,000.00 in rehabilitation and/or reconstruction improvements. The successful consultant must have a solid understanding of the State Aid System, must be familiar with the 429 Assessment process, must have a working relationship with Chanhassen, and must be cost-effective for the community. Kevin Hoglund, P.R., will lead the Bonestroo team. From 1996 to 2000, Kevin was a Project Manager in Mn/DOT's Metro District State Aid Office. Kevin worked on more than 100 projects coordinating and mana~ng all processes including planning, funding, preliminary design, final design, project documentation, agreements, mmbacks, bid letting and construction administration. As a Project Manager with Bonestmo, Kevin continues to work on State Aid projects and has maintained relationships with key personnel in the Metro District State Aid Office. Kevin will also lead the public involvement proc. ess and use the Systematic Development of Informed Consent (SDIC) methodology. Kevin has experience working with Railroad Authorities, is trained and experienced in Context Sensitive Design, and has proven experience in Consmmtion Administration while working as a Mn/DOT Construction Project Engineer. Kevin Kielb, P.E., will assist Kevin Hoglund on the project. Kevin Kielb has administered the State Aid System for several communities, and has close ties with Mn/DOT's State Aid Department. He has administered numerous 429 Assessment projects during his tenure as a City Engineer, and has obtained rights to work in the railroad right-of-way for State Aid and Cooperative Agreement projects. He will be responsible for overseeing the preparation and submittal of the following documents required for the State Aid Process: Request for State Aid Project Number, State Aid Plan Submittal, Plan Review Checklist, drainage area maps and calculations, soils and ESAL data, horizontal and ve~'tical information, Proposal, Special Provisions and Specifications, Engineer's Estimste with splits, Lab Testing Services Request Form, No Parking Resolutions, SJRs, Variance Approval Letter, Hold Harmless Resolution, copies of Corps, DNR, PCA and Watershed Permits and their applications, Payment Request Form (initial), Payment Request Form (partial), Payment Request Form (final), Weekly Construction Diaries, Technical Certifications and Certificate of Performance upon project completion. Tom Fidler, P.E., will serve as the Lead Design Engineer. Tom specializes in designing State Aid roadways. Phil Gravel, P_E., brings familiarity of Chanhassen's wants and needs to the project team, Eric Lembke will serve as Project Inspector. Eric has inspected both public and private sector work in Chanhassen. CffYOF CITY OF CI-IANFIASSEN CONSULTANT WORK ORDER PROPOSAl. FORM Project No. 04-02 2004 MSAS Street Improvements C SEN PO Box 147 (:3'aflh,15~. MN 55317 Mmbilstratlon ~ ?-------------~2 J2 ?. 1100 Fax ~2_7~? il ID City Contact Teresa Burgess Public Works DirJCity Engineer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ci.chanhassen.mn.us Consultant Contact Laurie Johnson Principal HTPO Inc. 7 510 Market Place Drive (952) 829-0700 ljotmson@htpo.com Bufldlal Inspedlons Phene 952,2271180 Fax: ~i2 227 11~ EnOlaeedflg Hame ~.2271160 Fax' 952227'.1170 ~' 95~. 227.1140 F~ 95Z22711 I0 Pad[ & RlefelUon Phew: 95272__7 I1~ Fax- 952.22'71110 F~ 652.2271404 Plamalflg & Malml R~ Ph~: 952 227.1130 Fax 9522271110 Pllklic Works 1591 Pa~ Read Ptv31e. 9522271300 Faa ~:~2.227.1310 sedo~ Cmd!.r PIIorm' 9522~7, Far 952.~.71110 Web Site Project Description: Rehabilitation/Reconsma:fion of City MSAS Streets. Allocated Funds for this project are: $1,000,000 MSAS Funds ($1,667,000 with Assessments) $250,000 State Tumback Funds ($416,000 with Assessments) Projects are anticipated to be assessed to abutting property owners at a rote of 40% of project cost for existing features and 100% for new amenities. 1.1 Project Kick-off meeting 4 400 1.2 Analysis of existing conditions 40 3,300 1.3 Analysis of alternatives 8 600 1.4 Cost Estimate 16 1,200 1.5 Assessment Roll 16 1,100 1.6 Report Preparation 16 1,300 1.7 Mn/DOT Coordination 0 0 1.8 City Staff Meetings/Weekly Updates 6 600 1.9 Project Open House 10 800 1.10 City Council Meeting 4 400 Total, Phase I 120 9,700.00 2. PreUmina~ oesign and Contra. e~'~_~.. '..-...- "" ": ":':.,":..,:: ..-.i..'. ":" '"' :'"' :'"" ~ '"'. 2.1 Plans and Specifications 420 27,600 2.2 Bid Quantities/Engineer's Estimate 30 2,200 2.3 Prmit Applications 8 500 2.4 Mn/DOT Plan Approval/Variances 16 1,200 2.5 City Staff Meetings/Weekly Updates 20 1,900 2.6 Bidding Services 30 2,100 2.7 Assessment He, rig 4 400 2.8 City Council Meetings 8 800 Total Phase II 536 36,700.00 3. Coz~n]ctioo ~P,,ee~-g-amt: ~b~.t'~'~ii'::: ,'" :",~.::" ':', "-: .' ....... "~ .,"i"'.." -":-::'"'-- 3.1 Pre-Consm]cfion Meeting 8 600 3.2 Construction Inspection 165 14,000 3.3 City Staff Meetings/Weekly Updates 16 1,600 3.4 Construction Administration/Pay Request 30 1,900 3.5 As-built Drawings 40 2,700 Total, Phase 1TI 259 20,800.00 ?otai~?:~lee~.iree:--" -', .0.,200...00. · C:kDoalments rout Settinl~~~ Sptin~\~ hternet ~TX~City of Ch..h.m~e~ 4-22-03 2004 MSAS Stxeets.doc Total Project Fee [--]does [~ does not include copy fees. C OF CHANHASSEN POBox 147 ~qh~3.~L~l. MN ~17 AdmLqlstrltJon Pt&'~: ~_52.2271100 Fa ~.~Z t110 Building Inslmdlons t:~ne' 9~.2271180 Fax: e~222711~ Englaeertng ~u-ne' 952.227 !160 Fax: ~ 22.7.1170 P~. 952 2271140 Fax- 95~....~? 1110 Park & RlcreaUon Pi'tone: 952.22711~0 Fax' 95Z2271110 ~lmn C, efller 2~10 Cou~ 8o~kwzd F~' ~2 ~211404 ~N & Ilalgral Resources Pho~: ~1,11~ F3x 9~.~.71110 Pukllc Wodcl 1591 I~k Fioad PI~,~, 952.227 1300 F3r ~Z2~?.1310 Senior Cente. r 952.227.1125 F~x- 9f~2.27../1110 WIb Site Thc above fees are based on the follov,4ng assmrnptions: · This project is for bit~minous mill and overlay ouly, and does not include d_rainage, subgrade, or utility i~ements. We have ass~ that some curb i .mprovemenLs will be required. · This project will include/~ppro:~imstely 12,000 feet of street i .mprove, n~flts with a construction duration of 25 working days. · The City has adequate as-built plans for all thc roadways so that topographic surveys and road grofile drawings will not be required. · Geote~hnical service~, if required, will be l~'ovided by others. PO 8o% 147 C~'i11,ts.~. MN 5531 Building Inspections P.~.re' g52.~," !!80 Fax: 952 227' 1190 Engileedng 9522.271160 Fax: 952_227.1170 FJnnlll~ P'm:~. g52_221 !140 Fax 95?_227 1110 Park i ReCl'eatJon Pl'~ore: 952..~71120 Fax' 95Z227 1110 ~lea~ Ceme Lq 0 Coulter 8ouevard Pno~. 952.227.1400 Fax-c~71404 Manning & Nmral Res~l~es Phcxe: 952227.1130 Fax. 9~? Z271110 Pallllc Welts 1591 ~k Road Pbcae. 9522271300 Fax. ~2.227.1310 ~Cemr Ptlore- 952.227.1125 Fax-9f~..22J 1110 Web SHe wWw. Cl cflalltTasse~ ,Tin ~ Consultant Statement of Special Skill~ and Qualffi~fionn: ;17 Engineering · Surveying Landscape Architecture HTPO's team consists of engineers and construction inspectors experienced in the design of street and utility improvement projects for the City of Chanhassen and other munidpalities. Recent pavement reconstruction/repair projects include: City of Chanha~sen, MN - 2002 MSA Street Improvements HTPO provided a fea~ility report, pre__liminary cost estimates and preliminary assessment rolls for alternatives, preparation of plans and specifications for submittal to MnDot for State Aid Funding, and for bidding and construction, permit applications, bid administration, contract management, construction inspection/observation, and construction administration for the overlay of Lake Lucy Road, Saddlebrook Curve, Lake Drive/Lake Drive East, Audubon Road, and Coulter Boulevard City of Minnetonka, MN - Clearwater Drive and Townline Trail Improvements HTPO provided dvil engineeza_ng services indu~ feasibility study, construction documents, construction administration, project management, as well as surveying, construction staking, landscape architecture and construction inspection/observation services for the reconstm~on of Clearwater Drive. The state aid funded project involved street reconstruction and 7-lane roadway widening at Highway 62. Other characteristics of this project included extensive public involvement process, turn lane/median improvements, pedestrian trail and sidewalk, MnDot permitting, and extensive coordination with NSP, US. West and Minnegasco for relocation of private utilities. City of Minnetonka, MN - Meeting Street Public Utility Installation and Street Reconatruction HTPO provided a comprehensive package of services including dvil engineering, surveying, landscape architecture, project management, construction inspection and staking. This project presented a unique challenge requiring special focus on the preservation of natural woodlands and wetland environment surrounding existing privately owned estates while accomplishing the City's request for needed water, sanitary sewer, stormwater collection and roadway improvements. HTPO worked openly with and encouraged public involvement from the effected land owners in this sensitive project from it's inception to completion. City of Eden Prairie, MN - Lincoln Lane/Forest Hill Road HTPO provided surveying and dvil engineering services for the completion of preliminary design for a feasfbility study, construction documents and construction administration. Construction staking and inspection services were also provided by HTPO. These projects were street reconstruction/extension projects within existing Eden Prairie neighborhoods. Design characteristics included coordination with County improvements, sidewalk with steep connection to adjacent neighborhood and storm sewer improvements. We welcome the opportunity to work with the City of Chanhassen, and appreciate you considering HTPO for this project. C I SEN 1700 Maim Borland PO 8oi 147 ~.~11 BoNing Iflqlecllons Pl,,~e.: 95ZZ271180 Fox: 95~ ~? 1190 Engineering Photo 9.522.271160 Fax: 952..227.1171:} Pixy.. 95227. ~ 1,40 Fax' 952.2'271110 Pad[ & Recreation ~ 95,?..2'2711~ Fax' 952.2211110 23~0 Cou~ 8oL,~d F~' 9f~.~211~ CITY OF CHANHASSEN CONSULTANT WORK ORDER PROPOSAl. FORM Project No. 04-01 2004 Residential Street Improvements City Contact Consultant Contact Teresa Burgess Public Works DirdCity En~neex PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ ci.chanhassen.mn .us Project Description: Phil Gravel, P.E. Associate Principal Bonestroo, Roscne, Andexlik & Associates 2335 West I-rtghway 36 St. Paul, MN 55113 Phil Cnavel Direct: (651) 6044885 Fax: (651) 636-1311 pgravel @bonestroo.com Rehabilitation/Reconstruction of City Residential Streets. Allocated Funds for this project are: $515,000 Gen~ntl Fund ($858,000 with Assessments) $300,000 Utility Fund ($500,000 with Assessments) Projects are anticipated to be assessed to abutting ~ owners at a rate of 40% of project cost for existing fcattae, s and 100% for new amenities. I ......... !.pets°nH°urn I 1. Feasibility Study ' " "· ."-.',..'"., :.:::; '.:...:..~: ... :,': ",-..".~-.'.' ..... :..;i...'.'... 1.1 Project Kick-off Meeting 2 $170.00 1.2 Draft Report 20 $1,360.00 1.3 Final Report 26 $2,146.00 1.4 City Staff Meetings/Weekly Updates 8 $762.00 1.5 Project Open House 4 $381.00 1.6 City Council Meeting 8 $762.00 Total, Phase I 68 $5,581.00 2. P~liminaI~ Design ~ Contmct.~'ents ..... . '-:' ..:i' :-.'.' "" :.:".-: .......... 2.1 Project Management 24 $2,215.00 2.2 Plan Preparation 328 $20,286.00 2.3 City Staff Meetings/Weekly Ulxlates 16 $1,512.00 2.4 Bidding Services 24 $1,520.00 2.5 Assessment Hearing/Assessment Roll 36 $4,200.00 2.6 City Council Meetings 12 $915.00 Total, Phase II 440 $30,648.00 3. Construction En~n~'and ~.b~../i~.i!:`.:(~?~..`~:.-:`::::~.~:~.~:;....:.:~..:-.......`~;~.~:~...:.:..:.~:.:.....~:..~:::::.::;~... ·" 3.1 Pre-Construction Meeting 8 $680.00 3.2 Construction Inspecti~ 400 $27,574.00 3.3 City Staff Meetings/Weekly Updates 32 $3,601.00 3.4 Construction Surveys 140 $7,200.00 3.5 Newsletter/Web-Pase Support (no fee) 0 $0.00 3.6 As-built Drawings 50 $2,704.00 Total, Phase III 630 $41,759.00 T,,otai:~e~.Fee: :. ---...,:-.-:... '-.t,1~.8.. ..... .,., .$77ps&'oO', Nllmal Resources Pl'k.'qle: 952.221.1130 Fax 9:52 Z271110 Public Wl~ks 1591 Park Road Pl'~. 952.,2271300 Fa~. LJSZ2271310 S~rCmm/ Phone' ¢JSZ227.1 Fax-952.22] 1110 Web SHe Total Project Fee does not include mileage and copy fees. C:kDocumeam and Sefdn?~ercsab~l.,txad SettingskT~ Interact Hlos~OLK2kBRA pwimsa104-01.doc Consultant Statement of Special Skill~ and Qualifications: CTrYOF PO BO~ 147 c. ja,~. IrdN 55317 6ufldhlg Inspections Plane: g~.~7.1100 F~;: ~2 22111~ Eqlfleedng H, or~' 952.2271160 Fax: 9~227.1170 Filial Phone' 9r-~..,~71140 Fax ~? :)27 '1110 Pa~'k & Rl~&lUon Ph:me: 95,?. 2271120 Fax-952.2~71110 q~feal~, n Cefl~ 2310 CouIler 80LjleV,ltd Pnore.. 95222714t:)0 Fax' ~2 2211.104 PtLtmlflg & NilW'II Resources PII~: 952.~7.1130 Fax 9~ Z~? 1110 Plddh: Wo~s 1.591 Pa~k Fto~l PI,cms: 9522:27 1300 Fax: 952.221.1310 Phofl~: 952.227. ! 125 Fro' 952.2~71110 Web Site www. cl.~ ~ ~ Quieter is Better The City of Chanhassen is seeking proposals for Professional Engineering Consulting Services to assist in administering its proposed 2004 Residential Su~,~et Improvement Project. The project was identified in the City's Pavement Management Plan and includes a portion of Del Rio Drive, Santa Fe Trail, Santa Fe Circle and Laramie Circle in the Western Hills area of town. We understand the scope of the project may be adjusted to include Kiowa Avenue, based on recent developments with the sanitary sewer system. The Bonestroo team assigned to this project has a strong understanding of Chanhassen's infrastructure, and an effective working relationship with City staff. Phil Gravel, P.E., has worked in the community for more than 10 years and will lead our team. Mark Stalz and Eric Lembke have each worked in the community for more than six years, and will assist Phil with both project design and inspection. Kevin Hoglund will provide assistance with traffic control and staging, while Mark Hanson will provide overall quality assurance. Based on discussions with City staff and our site inspections, we anticipate the need for street reconstruction and some utility replacement in the project area. We have stmc~ our Feasibility Study Phase to include a Draft Report to better define the actual project scope before preparing the Final Report and preliminary assessment roll. This will be critical to allow the City to analyze, review and define the project scope prior to any public meetings. We understand that communication is a critical component of any project undertaken by the City. Weekly email updates and meetings to discuss critical path items will be important as the project progresses. Another key to successfully completing this project will be excellent communication with the neighborhood. We will facilitate a neighborhood meeting during the Feasibility Phase to gather input from the residents. We also plan to have a neighborhood meeting during the Design Phase to review the proposed construction with the residents. Finally, we will have extensive communication with residents and City staff during the Construction Phase by handing out regular "Construction Notices," setting up a "Project Hofline," and establishing a project web page. In other communities where these communication methods have been implemented, a significant drop in construction related telephone calls to City officials have been noted. Keeping the public involved and informed is critical since assessments to benefiting properties will help fund the project. We will work with the City to get the word out about the project early on, during the Design Phase, and as work progresses. This will help minimi?~ surprises, and keep City staff phones quiet. C OF CHANI E PO Bo~ 147 CNk~, MN 5.5317 Building Inspections Ph~e: 95~271180 Fax: 952.22111~ Eagineedng Pr~om 9~2.271169 Fax: 952_227.1170 PI',oie' 9522271140 F~.- 952~7' ]110 Pad[ & Rlcreallon P~cne: 95,?. ~11120 Fax' 952.227 1110 FIc-.cleabon Cerllef 2310 C .ouller 8r~lev~d Ptlope:. 952.~71400 Fax' 952 ~71404 Plalnllg & Ibtuml Resoarces Ptx,-~: 952..227.1130 Fax 95,?. ~? 1110 Pldlllc Works 159'1 PaflL Road Pl~.~e: 95222'71300 Fa. 952.227.1310 seainrCmm/ Phoqe' 952227.1125 Fax-~71110 Web SHe chanhasse~, mn uS CITY OF CHA_NHASSEN CONSULTANT WORK ORDER PROPOSAL FORM Project No. 04-01 2004 MSAS Street Improvements City Contact Consultant Contact Teresa Burgess Public Works DirJCity Engineer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ ci .chanhassen.mn.us Laurie John~qon Principal 7510 Market Place Drive Eden Prairie, MN 55344 (952) 829-0700 ljohn~on@htpo.com Project Description: Rehabilitation/Reconstruction of City Residential Streets. Allocated Funds for thi~ project axe: $515,000 General Ftmd ($858,000 with Assessments) $300,000 Utility Fund ($500,000 with Assessments) Projects are anticipated to be assessed to abutting ~ owners at a rate of 40% of project cost for existing features and 100% for new amenities. I I Person Hours I Fee 1. Feasibility Study : ... -.. ' ' :"' ·.. 1.1 Project Kick-off meeting 4 400 1.2 Analysis of existing conditions 8 700 1.3 Analysis of alternatives 8 600 1.4 Cost Estimate 8 600 1.5 Assessment Roll 8 600 1.6 Report Prep~on 16 1,300 1.7 City Staff Meetings/Weekly Ulxlates 6 600 1.8 Project Open House 10 800 1.9 City Council Meeting 4 400 Total, Phase I 72 6,000.00 2. ~ ~ ,a~l Contm.~./ ~~~.. . . " " ~ .... "' .:?i...?.:.:.:· ..~,:: ' ~. ' ..... :':~i:..~:,--. 2.1 Topography 90 5,500 2.2 Phms and Specifications 220 14,500 2.3 Bid Quantities/Engineer's Esdmate 16 1,200 2.4 Permit Applications 8 500 2.5 Cit7 Staff Meetings/Weekly Updates 20 1,900 2.6 Bidding Services 24 1,700 2.7 Assessment Heating 4 400 2.8 Cit7 Council Meetings 8 800 Total, Phase I1 386 26,500.00 3. Combo. ~tneering ~ia a~-b~t'~~'~." .. :" i'i ~ ',:.- "" :"" ' 3.1 Pre-Construction Meeting 8 600 3.2 ConsmmSon Inspection 275 23,400 3.3 City Staff Meetings/Weekly Utxtates 16 1,600 3.4 Consmmtion AdminLstration/Pay Requests 30 1,900 3.5 Consmmion Staking 140 8,800 3.6 As-built Drawings 30 2,100 C OF CHANHASSEN PO Box 147 C~, MN 5531 Admlmlf~lU~ t~: .~2..2271100 Fax ~..,2.Z27 i110 Suildl~ Inipe~do~ F~ne. ~,~? 1180 F~x: 962 22? !190 Eq~udflf ~ 952~71160 Fax: 9:5Z~7.1170 FJMm i:~:~m'. 952.,~71 t40 Fax-952_22? 11 I0 Park & Ree~'eaUon Phcne: 9522271120 Fax' 952.227 1110 Fi~:eal~[i C~iI~ 2310 Co~l~ 8o~levm'd Phor~ 952.2271400 Fax- 95222?. 1404 Pfa~niag & Natural Resomfk'es Phone: 9r----~227.11~ Fax. 9~ 227' 1110 Pldlllc Wodm 1591 Park Road PIw~. 952.2271300 Fa~ g52.227.1310 P~ae' 95~27.1125 Fax. 95?_22.71110 Web Site m,4w. Ci ct~a5.~ mn ~ Total Project Fee does does not include copy fees. Thc above fees are based on the following assumptions: · This project is for complctc rec. ons~on including street, sanitary sewe~, watermain and storm sewer. Assumes stormwat~ ponding/tre, atment will not be · This project will inclnde approximamly 1,500 feet of street and utility recons~on with a construction duration of 45 working days. · Additional rigJ~s-of-way or eascn~nts will no~ be required. · Ge, otechnical testing services will be provid~l by others. R is our understanding tha~ soil borings have already been completed on Santa Fe Trail. CITYOF CHAN EN ThX) I~,~J~ Ikq. Jlevato C~'d',a~, MN 55317 AdAmmmlm~n .q, me' _Q52 227' llOO F~x 952.227' !110 BulMi, I inspmclJons PI~,-95~2271180 Fax: 952 227' I1~ Pr, ore ~711 ~ F~- ~Z. 1 Ptwe' 9522271140 Fax- ,7a2_2271110 Pad[ & RecfeaUon Pf'e, ne: 952.227119 Fax- 952.2271110 Z310 CouJler 8Ol,~levaJ'd Prlope: 952.ZZ71400 F~: 952 2211404 PfaJmlng & Ihturll Resources Phtqle: 952 227,.!130 F;~ g52 ~Z 1110 Pldlllc Wnfkl 1591 ~k Read I:~: 952.2271300 F~x. ~2.22Z.1310 Siiior Cefltlr Ph~. 952~7.1125 Fax; ~:~7...2Z71110 Web SHe w'#,,.ci cflarlh~ ri'ir, ,A Consultant Statement of Special Sldl]R and Qnnlificafions: 'Po Englneedng- Surveylng Landscape AJ'chitecbJm HTPO's team consists of engineers and construction inspectors experienced in the design of street and utility improvement projects for the City of Chan_hassen and other municipalities. Recent pavement reconstruction/repair projects include: City of Chanhassen, MN - 2002 M_SA Street Improvements HTPO provided a feasibility report, p~lirrtinary cost estimates and prelimina~ assessment rolls for alternatives, preparation of plans and specifications for submittal to MnDot for State Aid Funding, and for bidding and construction, permit applications, bid a~trati~ contract management, construction inspection/observation, and construction administration for the overlay of Lake Lucy Road, Saddlebrook Curve, Lake Drive/Lake Drive East, Audubon Road, and Coulter Boulevard City of Minnetonka, MN - Clearwater Drive and Townline Trail Improvements HTPO provided civil engineering services including feasibility study, constzuction documents, construction adn~:mti~ project management, as well as surveying, construction staking, landscape architecture and construction inspection/observation services for the reconstruction of Clearwater Drive. The state aid funded project involved street reconstxuction and 7-lane roadway widening at Highway 62. Other characteristics of this project included extensive public involvement process, turn lane~median improvements, pedestrian trail and sidewalk, MnDot permitting, and extensive coordination with NSP, U.S. West and Minnegasco for relocation of private utilities. City of Minnetonka, MN - Meeting Street Public Utility Installation and Street Reconstruction HTPO provided a comprehensive package of services including civil engineering, surveying, landscape architechxre, project management, construction inspection and staking. This project presented a unique challenge requiring special focus on the preservation of natural woodlands and wetland environment surrounding existing privately owned estates while accomplishing the City's request for needed water, sanitary sewer, stormwater collection and roadway improvements. HTPO worked openly with and encouraged public involvement from the effected land owners in this sensitive project fax)m it's inception to completion. City of Eden Prairie, MN - Lincoln Lane/Forest Hill Road HTPO provided surveying and civil engineex4.ng services for the completion of preliminary design for a feasibility study, construction documents and construction administration. Construction staking and inspe~on serv~_'c~_ were also provided by HTPO. These projects were street reconsmaction/extemion projects within existing Eden Prairie neighborhoods. Design characteristics included coordination with County improvements, sidewalk with steep connection to adjacent neighborhood and storm sewer improvements. We welcome the opportunity to work with the City of Chanhassen, and appreciate you considering HTPO for this project. ClTYOF CHAN SEN 147 ~.MN55317 Admlalflrallon Phone.' .Q52.2271100 Fax 952.Z27 II I0 Bulldlfll Inspections PII~i~' 9~.227118~ Fax: 95~) 22111~ Ellgioe~dng Pflcme 95222.71160 PI'o~: 9522271140 F~- 9~Z.,~? 1110 Park & Recr#Uon P~c~: 952 ~71120 Fax-957..2~? 1110 Re:realm Ceme[ ~10 Couller 8ot,devetd Ptmrle: 9522L~' 1400 Fax 9~'~? 1404 Ptamllng & 11110111 RIIolnas Phone: 95,?. 227.1130 Fax 9522211110 Pldlllc WOlfS 1591 Park ~ P~4~e: 952.,~7 1300 Fax. 952.227.1310 Senior Center CITY OF CHANHASSEN CONSULTANT WORK ORDER PROPOSAL FORM Project No. 04-01 2004 MSAS Street Improvements City Contact Consultant Contact Teresa Burgess Public Works DirdCity Engineer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ci.chanhassen.mn. us Mike Foertsch, P.E. Client Service Manager Jason Sprague, P.E. Project Manager (612) 7584805 jsprague@sehinc.com Project Description: Rehabilitation/Reconstruction of City Residential Streets. Allocated Funds for this project are: $515,000 General Fund ($858,000 with Assessments) $300,000 Utility Fund ($500,000 with Asse, ssrn~nts) Projects are anticipated to be assessed to abutting property owners at a rate of 40% of project cost for existing features and 100% for new amenities. I I Person Bouts I Fee 1. Feasibility Study ' " '~: " ..~..'." ..,-.: .:!:. . ::.:'.' .- .- 1.1 Project Kick-off meeting 20 $1,800 1.2 Design Survey 340 $30,600 1.3 Report 160 $14,400 1.4 City Staff Meetings/Weekly Upd~te~ 30 $2,700 1.5 Project Open House 30 $2,700 1.6 City Council Meeting 20 $1,800 Total, Phase I $54,000 2. Pr~Uminary neagn ami. ContraCt.'. ~~ :':!:., ?.' '"'..' :~' ":: .... "' '/' · · ~ 2.1 Final Design 450 $40,500 2.2 Project Specifications 120 $10,800 2.3 City Staff Meetings/Weekly Update~ 20 $1,800 2.4 Bidding Services 30 $2,700 2.5 Assessment Heating 60 $5,400 2.6 City Council Meetings 20 $1,800 Total, Phase 1I $63,000 ~. constru~on ~.ngin~ anala~,b.'uilt~~'~ :.::'.-L .:.- -'.. '.-:'. .... .-... '- .'..'"'-: 3.1 Pre47;onstrucfion Meeting 50 4,500 3.2 Construction Inspection 330 29,700 3.3 City Staff Meetings/Weekly Updates 30 2,700 3.4 Construction Survey 340 30,600 3.5 ~on 50 4,500 3.6 As-built Drawings 70 6,300 Total, Phase 1II 78,300 · ?. . .. '~' 'i ~ '~ ' ' Ph~- 952227.1125 Fax 952.22] 1110 Web Site v, vW. Cl.d'ard'.men mn ~. Total Project Fee does does not include mileage and copy fees. Ad~bl~'M~ Pll~-.~.2271100 Fa~ ~? t110 Ihdldlnl Inspection Pr, one 952227' 11~ Fax: 952 221.1190 Eaginudng PI?me 9~2.2711~ Far 952.227.1170 FJMIIC$ Ptlefe. 952 227.1140 F~' 952.2271110 Pad[ & RlcreaUon PI'~: 9r-~.22711~ Fax' 95E2211110 ilr,,,eation Center 23]0 CoulW 8ooevad PIi(~. 95~,227 1400 Fa-952.2271404 Manning & Natural Resoufees Pi~-qle: 952.221.1130 Fax 962.2271110 Ptdlllc Wefts 1591 Palk ~ Plwe. 9522211300 Fax 952.2211310 Fax' 95222-71110 Web Site 'a',~Aq,".ci Ct'LaJlha~efl n"m c~ Consultant Statement of Special ~cills and Qualifications: Our philosophy for local street and utility reconstruction is to involve the public early on in the process. Input from the public is crucial to the success of a local 429 project. We believe in a thorough design survey in thc feasibility report stage of thc project so accurate cost estimates can be tabulated and design concerns identified before thc actual design beCns. When accurate design information is obtained early on, fewer problems during construction result. Our preliminary construction cost estimate indicated the City has allocated budget to include the following: · Santa Fc Trail and Circle, · Iq[iowa, · Iroquois, · Huron. Preliminary budget estimates show consideration can be given to W. 76"' Street and Chan View as well. Please contact your neighbors at Minnetonka and Eden Prairie for an indication of the quality of service we can provide thc City of Chanhassen. C OF 7700 I~ Bo~(I ~ Box 147 ~, MN 55317' Adibl~tmUml Phone- _~.2271100 Fax 9~.~.2~? 1110 CITY OF CI-IAN~ASSEN CONSULTANT WORK ORDER PROPOSAL FORM Project No. 04-01 2004 Residential Rehabilitation/Reconstruction Improvements Teresa Burgess Public Works Dir./City Engineer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 22%1169 tburgess @ci.chanh0ssen-mn.us Mr..Ion Horn, P.E. Project Manager Kimley-Hom and Associates, Inc. 2550 Unive~ty Avenu~ West Suite 345N St Paul, MN 55114 (651) 645-4197 ion.horn@.kim!ey-.hom.com BuDding inspections Pl~rle-952.22," 1180 Fax: 95~ 227.1190 r:qlneeflng I:~,e 952227' 1160 Fax: 95Z2.27.1110 FIMm Pl~0~. 952.2271140 Fax' 952_2271110 .. & PI~: 9522271120 952.2271110 Recle,2m Cerller ~10 CoLJl~r Pllom. 95~.227'.1400 Fax: 952 2271404 Plamdlql & illttnl Resources Phorl~: 952 :~[.I131) Fax. 952 2211110 PMdic Winks 1591 Park P~cI Pl'zm 9522271300 F~t ..qSZ.2211310 Senior Cemr PhCXle- r.~,~..227.1125 Fax-952..2271110 Web Site www. ci Ctla~ ,'rm. Project Description: Rehabilitation/Reconstruction of City Residential Streets. Allocated Ftmds for this project are: $515,000 General Fund ($858,000 with Assessments) $300,000 Utility Pund ($500,000 with Assessments) Projects are anticipated to be assessed to abutting property owners at a rate of 40% of project cost for existing features and 100% for new amenities. 1. I Project Kick-off Meeting 4 $600.00 1.2 Data Colle~don including: 4 $400.00 1.2.1 GIS Database 1.2.2 As-Builts 1.2.3 R.O.W. Maps/Agreements 1.2.4 Picture,qVideo 1.2.5 Field Review w/City Staff 1.3 Prepare Draft and Final Feasibility 60 $6,000.00 Study including: 1.3.1 Intro/Summary 1.3.2 Proposed i ,mprovements 1.3.3 Cost Analysis/Financing 1.3.4 Project Schedule 1.3.5 Easements and Permits 1.3.6 Recommendations 1.3.7 Preliminary Assessment Roll (Prepared by City Sta~ 1.4 City Staff Meetings/Weekly Updates 12 $1,800.00 1.5 Project Open House 8 $1,200.00 1.6 City Council Meeting 4 $600.00 1.7 Reimbursable Expenses $600.00 Total, Phase I $11,200.00 2. Final ~ and Contraet"~t~i :.,, :":?:.., '" ';.. "~;_.-.. ':".,,.,. "~:~:. '",,, :'".. ':::'-" '...,.. ': ...' .... "' :" including: 2.1.1 Title Sheet 2.1.2 Cons~on Details and Notes CffYOF CHANHASSEN PO Box 147 C~hassen. k~N 56317 ~mlmlmbitlon Ptl3)~l 9r'd~,227.1100 95222? i110 Building Inspections P~.ne 952.227 i180 Fax: 952 227.11~ En01meering F~fJ~ 952.2271160 Fax: 9Lr~ ~'27.1170 PIXy' 9c,~.2271140 Fax' ~:~ ~71110 Pad[ & Rw#flon F~: 95,?. 2271120 Fax 952.227111o 231o Co~ller 8oulev~d ~ or~.. 952,227.1400 Fa~: 952 2271404 Planning & Natural Resources Fq~: 952_227.1130 Fax 952227.1110 Nklic Win'ks 1~1 Park P.~I P1',d~e: 9522:271300 Fax. ,~:~..227.1310 S~ior Cruder Phore' 952227.1125 Fax' 95'!2271110 Web SHe w~:ci.~ ri'u1 uS 2.1.3 Removals 2.1.4 Erosion Control 2.1.5 Roadway Plan and Profile 2.1.6 Storm Sewer Plan 2.1.7 Sanitary Sewer and Watermah Plan 2.2 Permits including: 16 $2,400 2.2.1 Watershed District 2.2.2 NPDES 2.2.3 Health I:L-=~L (if necess~) 2.2.4 MPCA (ff necessary) 2.3 Prepare Final Ell~ncer~ Estimate 6 $600.00 2.4 City Staff Meetings/Weekly Updates 16 $2,400.00 2.5 Bidding Services 20 $3,000.00 2.6 Assessment Hearing 8 $1,200.00 2.7 City Council Meetings 8 $1,200.00 2.8 Reimbursable Expenses $3,500.00 Total, Phase li $59,300.00 ~-!mli, ii~~_,..:-":"-'-.~:.:":';--i .... : ":':':' 3. Co-,traCon ~:.~,,_~.r~.e,.nd :~) ~.._-,., · ..... .;.~.?.'?.i~.,.':'. --"'"- 3.1 Pre-Construction Meeting 8 $900.00 3.3 City Staff Meetings/Weekly Updates 24 $3,600.00 3.4 Prepare Monthly Contractor Payment 32 $3,800.00 Vouchers and Final Payment Document 3.5 Construction Staking. 160 $21,000.00 3.6 As-built Drawin~ 24 $2,700.00 3.7 Reimbursable Expenses $7,500.00 Total, Phase III $111,500 · '~' " ~'-:'" .$~i~060.00'.. ?o~ ~j:ea'l~ee' ,.. :... .. Total Project Fee [--[ does not Include mileage and copy fees. SPECIAL NOTES FOR CLARIFICATION: Section 1 Feasi~ty Study h. a. C. D. We will provide the estimated project costs and assessment amounts to City staff for staff preparation of Assessment Roll. A detailed field survey is not inclnde~ Depending upon the final project scope a more detailed survey may be needed. We will provide project information for the Open House but assume that the City will coordina~ the invitation mailing, postage, etc. We can provide these services as ~_ddifional services ff requested. We understand that this project will likely include sanitary sewer and watermain i .mprovements; however, the scope of these i ~mprovements is not currently defined. We have assumed that the feasibility study will include an investigation to determine the need for sanitary sewer and watermain i ~mprovements. Our estimated fees for subsequent phases of the project do not iucl-~e any fees for wamnnain and sanitary sewer i .mprovements. We can provide these estimated fees at a later date after the scope of the work has been deterrnin~ C:~wam~ats ami Se~n~s~wes~fl Settings\~ lnmmet Files~~.n~,q~a-:Resifleotial Recem C OF 7700 IVi~k~ PO Box 1,47 cr~qh,:Y~..~ml. MN 55317 Adnllalsb'aflen l~.:~e' 962.22? 1100 Fz~ 9~.,2.7~' ;110 Buildlfll Inspections P~ne' 952,2271180 Fax: 952 221 !190 Engineering P~,ne-95~2.271160 Fax: 95222.7. I 170 F'r,o~' 95Z~71140 Fax-~? ~71110 .. Pa~k & Racraatlon F~:~o: 957. 221.11~ F~- ~.~71110 F~' ~.~7.1~ PManlng & Nattlml Resom'ces Pl'k.'~qe: 952.221.1130 Fax. 9r~ ~? 1110 Pk-klic Worts 1591 i~k Road Pl,~e: 95~Z~'713~ Fax. 9~:~..22 ? 1310 S~ldor Cenler PI~' 95~7.1 Fax- 952.7)? 1110 Web Site Section 2 Final Design and Contract Documents. A, B, As per your e-mail, we revised the rifle of this section from preliminary We have assumed one assessment hearing only w'ithout any appeals or additional requirements. We will be happy to assist staff beyond one hearing (if necess~) as s_d~difional services. Section 3 Construction Engineering and As-built Drawings ho B, We have assumed full time construction inspection for the majority of the project schedule. If part time inspection is allowed, it would substantially reduce our proposal cost. We have assumed full field staking of line and grade. An alternative is to provide control point "only" staking to the contractor and make it their responsibility for line and grade staking. If we make line and grade staking the contractor's respomibility, it would substantially reduce our proposal cost. kdmLidl#lUon Pt~. ~?.1100 Fax 952.2271110 BulMiq I~dions Phol~- ~.~? I1~ Fax' c3~.~? ~190 Engln#dng ~ 9522271160 952227.~170 FhialiC6 Fax- 9~,_~? 1110 Pad[ & Rt~felUon Plm~e: 952 ~71120 Fax. 952.227 11 I0 ~eallOn Ce~llel 2310 COLJP~ 8OL,,evaJ'd Fax 952 22? 1404 PImmlng & Natural Resom'ces PixY: 952.227.1130 Fax 952.227,1110 PMIII~ Worn 1591 Pa~k R~ Ply. m, 9522~71300 F~. ~..22 ? 1310 Phore' 952..227.1125 Fax- 9f9_2271110 Web Site Consultant Statement of Special Sidll~ and Qualffications: Kimley-Horn and Associates, Inc. is pleased to have the opportunity to provide professional consulting services to the City of Chanhassen for the 2004 Residential Street Rehabilitation/Reconsmaction Project, City Project 04-01. Our special skills and qualifications specific to this particular project are highlighted below. PROJECT TEAM Specific staff assigned to this project for project leadership, management and delivery are Jon Horn and Gary Ehret. Between Jori and Gary, we offer over 40 years of combined consulting engineering experience in the Twin Cities, with a majority of that experience in providing general municipal consulting services. Jon and Gary have provided residential street reconstruction and M_SAS street construction/reconstruction servi~ for numerous communities in the past including Chanhassen, Shoreview, Roseville, Burnsville, Anoka, Columbia Heights and Inver Grove Heights. A lesson learned from each of these community experiences is this; Always keep an open mind, do not have preconceived solutions, listen to the input of staff and the public and over-communicate. CHANHASSEN EXPERIEN~ Jon and Gary have served as the project manager for numerous projects for the City of Chanhassen since 1987. These projects have included street reconstruction projects (both residential and MSAS streets), sanitary sewer rehabilitation projects, parking lot and site improvement projects, building demolition, and park improvements. We are very familiar with the City and many members of City staff. PUBLIC INVOLVEMF~NT Successful public involvement is one of the keys to the successful implementation of a street reconstruction program. This public involvement needs to start early in the feasibility study phase of the project and continue through the completion of construction. We understand the need for public involvement as a part of this project and are committed to working with City staff to develop a proactive public involvement process. We are experienced in all types of public involvement including open house meetings, public hearings, preparation of project mailings, field communication with residents and using the City website as a public involvement tool. AVAn~ABTIJTY Jon, Gary, and our en~neering production staff are immediately available to begin work on this project. We are committed to providing you with quality services and to working with City staff for the s~sful delivery of this project. and $ _eq"fi n ~o~n~e:resab~Loca] CITYOF CHANHASSEN ~00 ~ Bcv, Jl~va~d PO BOX 147 Cll~ll,,at~. MN 55317 Admlll~lTItlen Pie',ne: .Q52~71100 Fax ~..,2.22Z {118 Bufldlflg Inspections Phone: 952.2271180 Fax: 95~ 227.11~0 EngLqeedng 95222.71160 Fax: ~ P27'.II70 FIMIICI P..l~ne' 952~7 ! 140 Fa]( 95Z.Z271110 Park & RecreaUon Pf,~: 952. 2~7 !120 Fax-952.2271110 RecleahO]l C~lef 2310 Cou~ 8~w,lJ'd Pllooe:. {~22271400 Fax 952. 2271404 Plamfllng & Natural Resomces Phone. 952227.1130 Fax 8522271110 PMiIIc Works 1591 Park Rcad I~.:~e; 9r-:J2 2271300 F3x 952.227.1310 SedorCem. r I:qlorle- 952 ~7,11~ F~_ 952.2271110 Web SHe '~,vzC{.~ mr, ~ CITY OF CItANHASSEN CONSULTANT WORK ORDER PROPOSAL FORM Project No. 04-01 2004 Residential Street Improvements City Contact Teresa Burgess Public Works DirJCity Engineer PO Box 147 7700 Market Boulevard Chanhassen, MN 55317 (952) 227-1169 tburgess @ ci.chanhassen-mmus Consultant Contact Marcus Thomas, P.E. Project Manager BoRon & Menk, Inc. 1515 East Highway 13 Burnsville, MN 55337 Office: (952) 890-0509 Cell: (612) 859-6526 marcusth @bolton-menlccom Project Description: Rehabilitation/Reconstruction of City Residential Streets. AII~ Punds for this project are: $515,000 General Fund ($858,000 with Assessments) $300,000 Utility Fund ($500,000 with Assessments) Projects are anticipated to be assessed to abutting property owners at a rate of 40% of project cost for existing featur~ and 100% for new amenities. I I P...e~son Hours I Fee · . .. . 1. Feadbility Study " . ... .. ..~ .... --:- . --'.-.'-..... 1.1 Project Kick-off meeting 4 $ 360 1.2 Prope~ Owner Input 1.2.1 Prepare residemt questionnaire for City ma~ling 2 $ 180 1.2.2 Summarize results for feas. report 4 $ 260 1.3 Obtain & review GIS, ROW and As-built info. 16 $ 1,040 1.4 Geotechnical Evaluation & Reammmendations (Braun contract directly with City. See separat~ proposal) 1.5 City Staff Meetings/Weekly Updates 1.5.1 Two (2) City Staff review meetings 6 $ 465 1.5.2 Weekly Updates 4 $ 360 1.6 Prepare written report 80 $ 5,705 1.7 Project Open House 1.7.1 ~on for meeting 8 $ 520 1.7.2 Meeting attendance 8 $ 620 1.7.3 Prepare minutes for feasibility report 2 $ 130 1.8 City Council Meeting 4 $ 360 ~nt Feasibility Report) Total, Phase I 128 $ 10,000 · ... . · ...-.- . . .'.. .. 2. Final Deli,tm and Contract Doenments'" ... ..-'.;-.... .- .. .'...' .- -. 2.1 Topographic survey 150 $ 7,500 2.2 Preparation of construction plans 400 $ 26,400 2.3 Preparation of construction specifications 40 $ 3,600 2.4 City Staff Meefings/Weeldy Updates 2.4.1 Two (2) City Staff review meetings 12 $ 930 2.4.2 Weekly Updates 4 $ 360 2.5 Bidding Services 10 $ 550 CITYOF CHANIJA SEN PO Box 147 ~,1dN55317 Mmlnl~rMlon P~, 952.22? 1100 F~.x ~,,2.~7' !110 Building inspection ?r~ne 952.221.1180 Fax: ~2 2~1.119(} Engineering Fax. ~..~?.1170 Finaftc~ P.~m~e' 952.227 it40 Fax ~ 1110 ~ & Re~'~aUon Plw'~; 952.2271120 Fax' 952.227 1110 Planning & Natural Resources Pht'~: 95,?.~?.i130 Fax 9522271110 Pablic welts 159'1 Palk Poad PI~. 952227.1300 F~ L~:~2.227.1310 S#ior Ceate. r Pt~-952.227.1125 Fax 952.2271110 Web Site www. C& ci'Larilla~sefl nm 2.6 ~ent ltearing 4 $ 360 2.7 City Council Meetin~ 2.7.1 Present final plans 4 $ 360 2.7.2 Preacnt contract~ bids 4 $ 360 Total, Phase IT 638 $ 40,420 3. Conntruction En~n~rinEnnd A~bUJ]~i~~-i:'.' -~ .'* '--'i'.:?~'' · -": .' ".'-.-'i' ~:''' 3.1 Pre-construction Meeting 3.1.1 Prepare agenda 2 $ 180 3.1.2 Meeting atte~~ 8 $ 620 3.1.3 Prepaxe minut~ 2 $ 130 3.2 Construction lnnpeetion 500 $ 30,000 (Basis = One obsexver for 10 weeks @ 50hrs per week) 3.3 Construction Administration 70 $ 6,300 (Project Manager involvement) (Basis = 10 weeks @ 7 hfs per week) 3.4 Constructio~ Newsletters 8 $ 720 3.5 Construction Stnldng 180 $ 9,900 3.6 City Staff Mee~eekly Updates 3.6.10n~ on-site ~g pex week, 10 total 30 $ 2,700 3.6.2 W~kl_¥ update~ 5 $ 450 3.7 As-bnilt I)rawln~ 40 $ 2,600 Total, Phase RI 657 $ 53,600 , , ,;' .. Total Project Fee does [-I aoe, s not include mileage and copy fees. This proposal is based on the reconstm~ction of one of the following groups of resi~ streets with a magnitude of $600,000 in consmiction costs. Or0up 1 Del Rio Drive Santa Fe Trail Santa Fe Circle #1 Santa Fe Circle ~2 Gronp 2 Kiowa Avenue Iroquois Avenue Huron Avenue CITYOF CHANHAS EN Make BaJlevar~ PO Box 147 C~. UN 5~317' Admhllstrlllon Plefle- _~j~ 227 ! 100 Fax 9-~.22Z' $110 Bulldtnl InlpecUons Phone' 952,2271180 Fax: ~ 227' 1190 E.ell~eednl P~ll. Jrle 9.5222.7116,0 Fax; 952_227.1170 Fhllllll P:'~e- 952.227' 1t40 Fax 952.22711 I0 Park & Rlf, matlon Pl~e: 952.2271120 Far 9~.~71110 ~10 Couler Prime.. 952.22.7.1400 Fax 952 227' 1404 Plmudng t Natural ResOlrees PI1L~: 952.227.1130 F3x 9~ 2~7 ltlO PMdi~ Wod~ 1591 Pak R~ Plwe: 9522271300 Fa 9~2271310 Sealer Center Phone- 952227. il25 Fax- 952.227 II10 Web Site Consultant Statement of Special ~ctll~q ami Qualffications: Bolton & Menk, Inc., has built its reputation on municipal street rehabilitation projects by focusing on those ideals which define the success of these projects. These ideals include: ~ Our Client's residents are our customers too. We recognize the residents' vested interest in the value, function, and aesthetics of our designs, and insist on meaningful commmcation and input from them. ~ Successful infrastructure management demands cost-effective design. We analyze the initial capital investment and consider the potential life-cycle costs of various rehabilitation techniques. 1~ Successful coordination with regulatory agencies is critical to the succ~s of municipal projects. Our experience and relationships with Mn/D~, counties, watershed districts, railroads, and permitting agencies facilitates the cooperation needed to keep a project on schedule and to obtain its necessary approvals. Bolton & Menk, Inc., encourages early communication with residents by soliciting their input on local cone, eras. On past projects, we have worked with City staff in developing questionnaires that are distributed to the property owners that would be assessed. The input generated by this questionnaire is given consideration during the feasibility phase of the project and is included in our report for the benefit of the City Council. We also include minutes of any neighborhood or public meetings in the feasibility report. During construction, we typically prepare newsletters as necessary informing affected property owners of the project's stares, giving them direction on construction related issues such as safety, parking, garbage collection and bus stops., and offering our project representatives as resoumes for questions and concerns. By coordinating necessary underground utility improvements with surface improvements, Bolton & Menk, Inc., evalumes cost-effective design. We give consideration to the life expectancy of those existing utilities beneath proposed mad improvements, and we recognize the effectiveness of trenchless technologies where they are appropriate. When offering recommendations for pavement rehabilitation techniques, consideration is given to all available data on current pavement and underlying soils conditions. As a cost-effective approach to street reconditioning, our designs consider the existing integrity of pavements, and our reconstruction designs focus on longevity and low Bolton & Menk's experience with Mn/DOT and other regulatory agencies gives us a thorough understanding of the regulatory requirements associated with municipal street projects. We have a reputation of quality work with watershed districts, the Department of Health, the MPCA and other permitting agencies and stay apprised of their current requirements. Our understanding of these requirements and our relationships with these agencies allow us to complete projects efficiently while complying with regulatory requirements.