1f Grant Agreement Project H2OC1TYOF
CHAIrmEN
PO Box147
Chanhassai, MN 55317
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Phone: 9,.52.227.1125
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Web Site
v~v. ci.chanhassen.mn.us
To:
From:
Date:
Re:
Todd Gerhardt, City Manager
Loft Haak, Water Resoutr~ Coordinator
April 21, 2003
MetroEnvironment Partnership Grant Agreement for Project H20
(Homes to Ocea-s)
BACKGROUND
In 2002, the City of Chanhassen submitted an application for a
MetroEnvironment Partnership (Ml:m) Grant to the Metropolitan Council
(Met Council). The project that was submitted for consideration was
developed by staff in response to questions from Chanh~sen residents
regarding water quality in storm water ponds, wetlands and lakes throughout
the City. In November 2002, the City was notified that the Met Council
approved the application for Project H~_O for funding in the mount of
$10,000 (Attachment 1).
Staff recommends that the City Council approve the attac~ grant agreement
and authorize the mayor to execute the agreement on behalf of the City.
PROJECT PURPOSE AND DESCRIFTION
Project I-I20 (Homes to Oceans) is a neighborhood storm water education
program. It is unique because employs motivated citizen volunteers
(Neighborhood Coordinators) as the primary means for storm water education.
It will empower Neighborhood Coordinators to present nonpoint source
pollution reduction initiatives to their neighbors, thus increasing the mount of
peer influence.
The goals of this project will be realized through neighborhood education
activities. Activities will include distributing educational mmcfials, speaking
to neighborhood meetings, providing di~lays for neighborhood gatherings
and establishing local demonstration sites. A wide variety of educational
consider the localized "in your backyard" perspective as well as more
generalized, watershed-based views. Demonstration sites will serve as
examples of ways residents can im,m'ove water quality while maintaining the
The City of Chanhassen o A gr~ng community win clean lakes, quality schools, a charming downtown, l:hriving businesses, winding trails, and beautiful parks. A gmat pl~ to live, work, and play.
Todd Gerhardt
Project H~.O
April 21, 2003
Page 2 of 2
aesthetic standards of neighborhoods. The educational materials and demonstration sites
will focus on ways residents can reuse rainwater, decrease discharge off their properties
and reduce storm water pollutant loads.
All informational, educational and demonstration site materials will be provided to
participating homeo~em and neighborhoods by the City of Chanhassem City staff will
provide technical support to the Neighborhood Coordinators and will attend and/or
facilitate neighborhood meetings and events.
Opportunities will exist for cooperation between local governments, watershed districts,
soil and water conservation districts, counties, local businesses and residents through
cost-sharing, technical assistance and thc provision of resources such as brochures and
videos. Project H20 will allow local governments statewide to customize materials for
any neighborhood and present an army of these customized materials to the
Neighborhood Coordinators for their use.
GRANT AGREEMENT
The grant agreement (Attachment 2) with the Met Council must be signed prior to
receiving the approved funding. Exhibit A of the grant agreement includes a work plan
that was developed by staff and submitted to the Met Council. Exhibit B is the budget
that was developed by staff for this project.
DURATION
Staff has already recmit~ Neighborhood Coordin~ from 5 Chanhassen
neighborhoods for the project. Project H~_O will continue through Spring 2005.
PROJECT H~iO BUDGET
The total budget for this project is $35,000.00. Of that amount, $10,000.00 will be
provided by the lVffiP Grant and $25,000.00 will come from the city's Surface Water
Management Program fund (Fund 720). The city's share of the cost was incorporated
into the 2003 budget.
ATTACHMENTS
1. Letter from T. Mondale to L. Haak, November 20, 2002
2. M'F.P Grant Agreement
Metropolit~ Council
November 20, 2002
RECEIVED
[ OV I 2002
CITY OF CHANHASSEN
Loft Haak
City of Chanhassen
7700 Market Blvd. PO Box 147
Chanhassen, MN $/5317
Re: 2002 MetroEnvironment Partnership Grant Application
Dear Ms. Haak:
It is my pleasure to inform you that the Metropolitan Council has approved your 2002
MetroEnvironment Partnership Grant application for the Project H20-homes to Oceans project
for funding in the amotmt of $10,000.
The Council received 9 education and 19 implementation grant applications, requesting a total of
$2 million. There was approximately $1 million available for the 2002 grants. The quality of the
applications was high and the ranking committee had a difficult time choosing among the
applications.
The next step in the process is to draR a grant agreement contract. In order to do this, we will
need a_.c~tailed workplan and budget for the project Please contact Joe Mulcahy at 651/602-
110..4'f6r]details on how to proceed, or if you have any questions. ·
/Fed Mondale
Chair, Metropolitan Council
230 Fast Fifth Street · St. Paul, Mh~ue~:Aa 55101-1626 · (651) 602-1000 · Fax 602-1550 · TIY 291-0904
Con~-aet No: SC,-03-44
METROPOIATAN ENVIRONMENTAL PARTNERSl~P
GRANT AGREEMENT BETWEEN ~ METROPOLITAN COUNCIL
AND
Tm~. CITY OF ~
T~H~q AGI~EEMENT is made and entered into by and between the Metropolitan Council (the
"Council") and the City of Chanhassen (the ~Grantee"), each acting by and through its duly authorized
officers.
WHKREAS, on November 12, 1998, the Council approved an Environmental Partn~,p Memorandum
of Unders~ding which commits the Council to establish a program to provide fmanc~ assistance to
reduce, control, and prevent nonpoint soumes of pollution to ~litsn area lakes, rivers and stresms,
with a focus on the Mississippi, Saint Croix, and Minnesota Rivers; and
WH~.REAS, pursuant to this commitment, the Council has established the ~olitan Environmental
Partnership ("MEP") Grant Program which provides grants to implement and evaluate projects designed
to address nonpoint source pollution problems or control measures; and
WItK~~ the Cn-antee has submitted an application for, and is eligible to receive, a MI~ Program
Grant; and
WHEREAS, the Council has reviewed Grantee's application and desires to assist the Grantee by the
award of a MI~ Program Grant.
NOW, THEREFORE, the Council and the Grantee agree as follows:
L GRANTEE PERFORMANCE OF ~ PROJECT
1.01 Grant Project Activities. The Grantee agrees to perform and complete in a satisfactory
and proper manner the grant project as described in the Cn-antce's application for grant assistance,
incorporated in this agreement by reference, and in accordance with the terms and conditions of this
agreement. Specifically, the Grantee agrees to perform the Work Plan activities descn~ in Exhibit A,
which is attached to and incorporated in this agreem~t. The Grantee may engage con~ to perf~
Work Program activities with prior approval of the Council. However, the Grantee retains primary
responm~oility to the Council for performance of the grant project
1.02 Materisl Representstioas. The Grantee agrees that all representations contained in its
application for grant assistance are ma~ representations of fact upon which the Council relied in
awarding this grant and are incorporated in this agreement by reference.
IL AUTHORIZED USE OF GRANT PROCEEI~.q AND MATCHING FUNDS
2.01 Authorized Uses. The Grantee is authorized to use the grant fimds only in payment of the
line item costs, with no greater than a ten percent (10%) variance from the budgeted line item cost, as
specified in Exhibit B which is attached to and incorporuted in this agreement. No other use of grant
funds is permitted. Grant and matching funds may be used only for costs directly associat~ with grant
project activities or to prepare the Work Plan (F. xtn~t A).
2.02 Unauthorized Use~ of Grant Proceeds. Cmmt funds cannot be used to purc~ land,
buildings, or other interests in real property, or to pay overhe~ Or indirect costs, legal fees, or permit,
license, or other authorization fees, unless spec/fically approved in advance by the Council's Grant
2.03 Reversion of Unexpended Funds. All funds granted by the Council under this agreement
that have not been expended for grant activities taking place during the Project Activity Period shall
revert to the Council.
2.04 Project Equipment and Supplies. Grant and matching ~ may be used to purchase or
lease equipment, machinery, supplies, or other personal property directly necessary to conduct the gnmt
project. The Grantee will comply with the personal property management ~ts descn'bed hi
paragraph 7.11 of this agreement.
IH. GRANT AMOUNT AND DISTRIBUTION
3.01 Total Grant Amount. The Council shall pay to the .Gran~ a Total Crrant Amount of
$10,000. Provided, however, that in no event will the Coun~il's obligation under thig agreement exceed
the lesser of:
a. the Total Grant Amount of $10,000; or,
b. seventy-five percent (75%) of actual total grant project expenditures.
The Council shall bern' no responsibility for cost ovemms which may be incurred by the Grantee in
perfommnce of the grant project.
3.02 Grantee's Match. The Gran~ has an obligation under this grant agreement to share in
the costs of the project by providing at least a twenty-five percent (25%) cash br in-~4nd match_
Accordingly, the Gnmtee agrees to provide at least $3,333 in matching funds dining the Project Activity
Period. The Gr~tee agrees that-there will be no reduction in the moneiavy amount of match unless there
is. at the same time a proportionate reduction in the Total Grant Amotmt.
3.03 Distribution of Grant l~mds. Grant funds will be distn~outed by the Council according to
the following schedule:
a. Within ten (10) work4ng days of Council execution of this agreement, the Council will
distribute to the Grantee ten percent (10%) of thc Total Grant Amount.
b. Upon Council approval of the First Summm2t and Co~ Report required by paragr~h
5.01, the Council will distrfoute to the Grantee forty percent (40%) ofthe Total Grant
Amount.
Upon Council approval of the Second Sununary and Conxpaxison Report requhaxl by
paragraph :5.02, the Council will distribute to the Grantee forty percent (40%) of the Total
Graut Amount.
d. Upon approval of the Final Report required by paragraph 5.04, the Council will distribute to
the C_mmt~ the final payment of the remainder of the Total Grant Amount
However, no payment will be made which would cause distn'bution of grant funds to exceed the 1/m/ts in
section 3.01. No payment will be made if the Grantee is not current in its reporting requirements under
article V. Distn'oution of any funds or approval of any report is not to be ~ as a Coundl waiver
of any Grantee noncompliance with thin agreement.
IV. ACCOUNTING AND RECORD REQUIREMENTS
4.01 Documentation of Project Costs and Income. Ail costs charged to the grant project,
whether paid with grant proceeds or charged as the C_rmntec's match, must be ~ by propew
docmnentation, including pwperly executed payrolls, time records, invoices, contracts, receipts for
expenses, or vouchers, evidencing in detail the nature and propriety of the charges.
4.02 Accounts and Records. Thc Grantcc agrees to cstablish and maintain accurate, deta/led,
and complete separate accounts and records relating to the receipt and expenditure of all grant funds and
the Grantee's Match required by thi~ agreemeng including all project documents, financial records,
suppo~g documentation, and the property records required by paragraph 7.11. These project accounts
and records shall be retained intact by the Grantee for at least six (6) y~n's following the' end of the Grant
Period set forth in paragraph 6.02, below. ~ relating to tho installation, oporation, and
maintenance of best managemmt practi~ must be main~ed for at least three (3) years beyond the
design.or useful life whichever is longer. The, se r~luimne~ shall survive doscout of th~ grant
4.03 Audit. The Grantee agrees to keep and maintain b~ok% records, doounents, and othe~
evidence pertinent to its performan~ under thin agreement in ~ce with gen~y accepted
accounting principles and practices, consistently applied. Such book~,'~, documents and other
evidence will be maintained until the late~ of:
a. Complete performance of thin agreement; or
b. Six (6) years following the Grant Period; or
c. If any litigation, cla/m, or audit is commenced during said six (6) year pea-iod, when all such
litigation, claims or audits have been resolved.
During the time of such maintenance, au~ representatives of the Council (~a~d the Legislative
Auditor and/or State Auditor in ~ce with Mitre: Stat. 16C.05~ subdivision 5)'will have access to
all such boolcs, records, documents, accounting practices and procedures, and other evidence for the
p~ of inspection, audit, and copying during normal business hours. The Gran~ will provide proper
facilities for such access and inspection.
Thesc requirements shall survive closcout of the grant agreement.
V. REPORTING AND MONITORING REQUIREMENTS
5.01 First Summary and Comparison Report. Upon expenditure of thirty-five percent (35%)
of the projected total eligible project costs, the Grantee must submit to the Council for review and
approval a deta/led summary of project expenditures and completed work activities, including a
comparison of actual activities and expendi~ against planned activities and projected expenditm~.
5.02 Second Summary and Comparison Report. Upon expenditure of seventy percent (70%)
of thc projected total eligible groject costs, the C_nan~ must submit to the Council for review and
approval a detailed summary of project expenditures and completed work activities, including a
comparison of actual activities and expenditures against planned activities and projected expenditures.
5.03 Send-annual Reports. For proj~ with a Project Activity Period over one (1) year, the
Grantee must submit to the Council semi-annual reports on project activities and ~npenditure. s. The
semi-atmual reports must be in a format prescn'oed by the Council and are due with/n thirty (30) days
after the end of each six-month period of thc Project Activity Period. If a Summary and Compsrison
report shall be deemed to be thc semi-mmual report for such pcrioc[
$.04 Final Report. Upon completion of the project and not later than two (2) months after the
end of the Project Activity Period, the Grantee must submit a final report for Council review and
approval describing the activities and expcnditures for the project and containing a final accounting of
grant and matching expenditures. Thc final l~port must include a list of project personal property as
required by paragraph 7.11.
5.05 Content of Reports. Thc Grantee agrees to report completely and to provide the Council
with any additional or follow-up information as may bc requested by Counofl staff.
5.06 Cople~. The Grantee agrees to provide c.x~pies of the reports specified in paragraphs 5.01,
5.02, 5.03, and 5.04 to organizations and individuals upon request dm-ing the Grant PeriocL
5.07 Other Monitori~g Aetlviti~. To assist the Council in monitoring comp~ce with thc
grant agreement, the Grantee agrees to attend Grantee meetings as requested by Council staff and to
permit site visits by Council staff, during business hours, upon reasonable notice. Thc Grantee agrees to
submit to the Council a copy of any promotional information regarding the grant project disseminated by
thc Grantee during thc Crmnt Pc'rio&
5.08 Changed Conditions. The Grantee agrees to notify the Council immediately of any
change in conditions, local law, or any other event that may affect the Grantee's .ability to perform the
grant project in accordance with the terms of this agreement
VL TIMING REQUIREM~NTS
6.01 Pl'oJe~ Activity Period. The Grantee agrees to complete the work program activities
descnq~l in ExMbit A by no later than July 1, 2005 (the ~Proj~ Activity Period" end date). Grant funds
may not be used by Grantee to reimburse c.x~s for any project activities taking place before this
agrecm~t is effective or ~ the end of the Project Activity Period. However, grant funds may be used
by Grantee to reimburse costs for Work Plan (ExMbit A) preparation activities which occm-red af~
receipt by Cwantee of written noticc from the Council of the award of this grant but before the effective
date of this agreement.
6.02 Grant Period. Thc Grant Period shall extend from the effective date of this agreement to a
date three (3) months following the end of the Project Activity Period, to peanut closeom of the grant
agreement.
GENERAL CONDmONS
7.01 Amendments. The terms of this agreement may be changed only by mutual agreement of
the parties. Such changes shall be effective only upon the execution of written amen&nents signed by
authorized offi~ of the parties to this agreement.
7.02 Termination by Council The Council may terminate this grant agreement at any time by
providing Grantee written notice of such termination at least thirty (30) days prior to the effective date of
such termination. Upon such termination Grantee shall be entitled to compensation for grant project.
activities in accaxdance with this grant agreement which were incmved pr/or td the effective date of the
termination, not exceeding the Total-Crrant Amount.
7.03 Noncompliance by Grantea If the Council finds that the~ has bee~ a failure to comply
with thc provisions of this agreem~t, the Council may terminate the a~t at any time following
seven (7) days' written notice to the Grantee and utxm failure of the Grantee to cure the default within the
seven-day period. If the Council finds that the Grantee's noncompliance is willful and unreasonable, the
Council may terminate or rescind this agreement and require the Grantee to repay the grant funds in full
or in a portion deterwined by the Council. Nothing herein shall be consm,~ so as to limit the Council's
legal remedies to recover grant funds.
7.04 Unauthorized Use of Grant Proceeds. Upon a finding by Council staff that the Gran~ '
has made an unauthorized or undocunumted use of grant proceeds, and upon a demand for repayment
issued by the Council, the Grant~ agrees to promptly repay such amounts to the Council.
7.05 Indemnification- The Grantee assumes liability for and agrees to defex~d, indemnify and
hold harmless the Council, its members, officers, employees and agents, from and against all losses,
damages, expenses, liability, claims, suits, or demands, including without limitation attorney's fees,
arising out of, resulting from, or relating to the performance of the grant project by Gran~ or Grantee's
employees, agents, or subcontractors.
· . 7.06 Public Data. The Grantee agrees that the results of the grant project, the reports submit'
and any new information or technology that is developed with the assistance of this grant is in the public
domain and may not be copyrighted or parroted.by Grantee.
7.07 Equal Employment Opportunity; Affirmative Action. The Grantee agrees to comply
with all applicable laws relating to nondiscrimination and affirmative action, tn particular, the Grantee
agrees not to disc.T/minate against any employee, applicant for employment, or parfi~t in this project
because of race, color, creed, religion, national origin~ sex, mari~ status, status with regard to public
assistance, membership or activity in a local civil rights commigsion, disability, sexual orientation, or
age; and further agrees to take action to ensure that applicants and employees are treated equally with
respect to all aspects of emplo~t, includ/ng rates of pay, selection for tra/n/ng, and other forms of
compensation.
7.08 Acknowledgment. The Grantee shall apPwpriately acknowledge the grant assistance
made by the Council in any promotional materials, reports, and publications relating to the grant project.
7.09 Compliance with Law. The Grantee agrees to conduct the grant project in compliance
with all applicable provisions of federal, state, and local laws. The Grantee is ~om~olc for obtaining
and complying with all local and state permits, licenses, and authorizations necessary for the grant
project
7.10 Council's Grant Manager. The Council's Grant Manager for purposes of administration
of this agreement is Joe Mulcahy, or such other person as may be designated in writing by the Council's
.Regional Administrator. However, nothing in this agreement will be deermd to authorize the Grant
Manager to execute ammdments to this grant agreement on behalf of the Council.
7.11 Personal Property Management. Title to all personal property acquired with grant or
matching funds shall remain with the Grantee dining the Crrant Period. Accordingly, the Crrantee shall
take reasonable measures to protect and defend its title interest and shall keep the personal property free
and clear of any liens, encumbrances, or other claims. The Grantee must mainta~ property records that
include, at a rninirrmm~ a description of the property, a serial or other identification number, the
acquisition date and cost, and the location, use, and condition of the property, tn the final report requ/red
-5-
by paragraph ~.04, the Grantee shall include a list of all personal property acquired with grant and
nmtch~ng funds which was not ~ in performance of the grant project At the end of the Grm~
Period, the Cu~mtee agrees to trans~ title to all personal property acquired in whole or in part with grant
funds to the Counoil, at the Council's option, at no char~. The Council reserves the right to direct
appropriate disposition of all ~ property, ~ in whole or in part with grant funds, which has
not been expended in p~~cc of the grant project
Dm~g the Grant Period, the Gr~tee bears the risk of loss of, damage to, or ~on of any personal
property acquired with gnmt or matching funds. No such loss, dama~, or destruction shall relieve the
Grantee of its obligations under this agreement The Grantee agrees to main~ ~ property
any project personal property is not used in perfor-~g the project, whether by planned withdrawal,
misuse, or casualty loss, the Grantee shall invnediately notify the Council's Grant Mana~.. Unless
otherwise approved by the Council's Grant Manager, the Grantee shall remit to the Council a
proportional amount of the fair market value of the item(s), if any, determined on the basis of the
proportion of Council grant funds used to acquire the item(s).
7.12 Effect of Project Closeout The Grantee agrees that project closeout does not invalidate
continuing obligations i .reposed on the Grantee by this agreem~t. Project closeout does not alter the
Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and
does not.alter thc Grantee's obligation to return any funds due to thc Council as a result of later refunds,
corrections, or other tmmmctions.
IN ~S WH~.REOF, the parties have caused this agreement to be exectmxl by their duly
authorized offioers on the dates set forth below. This agreement is effective upon final execution by, and
Date By
Title
METROPOLITAN COUNCIL
Date By
Keith Buttleman, Assistant Gen~ Mmmger
En~ental Quality ~ce Department
E/OHRIT A-WORK PROGRAM
Project HaO Purpose and Description
Project H20 (Homes to Oceans) is a neighborhood storm water education program It is unique because
employs motivated citizen volunteers (Neighborhood Coordinators) as the primary means for storm wa.ler
education. It will empower Neighborhood .Coordinators to present nonpoint source pollution reduction
initiatives to their neighbors, thus/ncreas/ng the amount of peer influence.
The goals of this project will be realized through neighborhood education activities. Activities will
include distributing educational materials, speaking to neighborhood meetings, providing displays for
neighborhood gatherings and establiRhing local demonstration sites. A wide variety of educational
materials, presentations and demonslrafion sites will encourage residents t~ consider the localized "in
your backyard' perspective as well as more gen~ watershed-based views. Dem~on sites will
serve as examples of ways residents can i .ml~ove water quali~ while main~ the aesfl~c standards
of neighborhoods. Thc educational matcri~ and demonsiration sites will focus on ways residents can
reuse rainwater, decrease discharge off their properties and redocc storm water pollutant loads.
the Neighborhood Coord/nators and will attend and/or facilitate neighborhood meetings and events.
Opportunities will exist for cooperation between local governments, watershed districts, soft s~l water
conservation districts, counties, local businesses and residents through cost=shaxing, technical ass~
and the provision of resources such as brochures and videos. Project H20 will allow local governments
statewide to customize materials for any neighborhood and present an array of these custorrri~ed
materials to thc Neighborhood Coordinato~ for their use.
Project H~O Goals and Objectives
1. To '?rove the water quality in storm water ponds, wethmds, lakes and creeks in Chaahasscn so
the water quality of the recei~ bodies also i .reproves;
,
To employ the social framework of Chanhas~n's neighborhoods to educate residents about
sources ofnonpoint source pollution and ways they can i .reprove water quality in their
neighborhoods and downs~resm;
3. To develop a nonpoint source pollution education program that can be supported by local
government but effectively imp. lem~ted by one'or two in~ indivi&,"lR in a neighborhood;
4. To design a nonpoint source pollution education progrmn that can be customi~d for individual
neighborhoods so the concerns and drmm~mc~s of each neighborhood ~ be reflected in the
5. To i?ress upon resid~m that the things that go on in their yards, driveways and streets'affect
creeks, rivers and even oceans do~
A-1
.
To provide dem/mstrat/on sites within neighborhoods so residents can see nonpoint source
pollution redugtion pracfi~ be/rig used; and
To make a nonpoint source pollution ~n program available statewide that can be
implemented in any neighborhood with a minimal investment of additional time and rezources.
Project HaO Task T,i~t
Xe
Recruit Neighborhood Coordinators~ ($16200 in-kind) R~idcnts will be rccrui~ to become
coordinators for thc storm water education program in their ncighborhoo(L Other pmpca~
owners in these neighborhoods can be involved in implementing demonstration projects or
activities on their
e
C~ather existing informational and educational mterlals, and develop new materials to be
used in the prograuL ($3,300 h-kind) Existing/nformational and educational materials will
be evaluated for their suitability to this project. Whc~ suitable matrrials do not exist, City staff
will create thc materials needed. A variety of media types and perspectives will be used in the
program to reach a diverse audience and to address specific issues.
m
Train Neighborhood Coordinators. ($850 in-kind) City staff will train ~oordinators regarding
project goals and use of educational material. Staff will support coordinators by attending
and/or facilitating neighborhood meetings and events.
m
Evaluate aesthetics of local water bodies h desi_ oonated neloohhorhoods. ($550 ln-ldnd) City
slaff will evaluate and document the pre-project aesthetic conditions of the water bodies in the
designated neighborhoods.
m
Develop displays for neighborhood gatherings. ($1,050 in-kind) City staff will provide
prcscatation displays (including neighborhood-specific maps) to coordinata~ and residents for
use during the educational meetings and eveats. Appropriate displays will be devel~ if the
desired displays do not ~ exist.
m
®
Implement demonstration techniques and activities on participating properties and post
informational ~gn~. ($10,000 City and MEP Grant) Projects and activities that i .mFrovc
storm water quality will be implemented on homeowners' properties within each neighborhood.
materials and tecimical support for all demonslration projects.
Schedule neighborhood educational meetings. ($440 in-kind; $100 City) Neighb~ood
~tors and City slaff will ~ine a schedule of meeth~ and events to be held in the
neighborhoods. The educational content of each meeting will be designed to address issues that
are relevant to thc specific season and water, body conditions.
Sm
Distribute Informational mate~ and demonstration site maps to the residents of the
designated neighborhoods. ($5,400 City and MEP Grant) An initial thorough distn'oution of
activities of Project H20 and demonshation sites in their neighborhood.
A-2
10.
11.
12.
13.
14.
15.
Hold neighborhood educational meetings. ($1~00 in-kind; $100 City) Periodic educational
meetings, facilitated by the neighbofnood coordinators and City staff, will be held in each
neighborhood. Meetings will focus on informing residents about storm water quality issues and
teaching them ways to i .mya-ove the quality of storm water leaving their properties.
Provide feedback and technical support to residents whose properties contain
demonstration sites. ($660 in-kind) Residents who ]~ve d~~tion projects or
participated in watcx quality i .mpmvem~t a~tivities for Project H20 will receive, along with
matcrials, information and advice from City staff or other professionals in order to achieve the
best remdts from their efforts.
Continue to distribute informational and educational mterials and demonstration site
mlts to residents of designated neighborhood~ ($3,000 City and MEP Grant) By
distributing information and materials throughout the dm'ation of the project, new residents to a
neighborhood and those who chose not to pm'ticipate initially c, an become informed and active
participants i~ ~e project.
Provide technical support to residents wishino° to implement demonstrated pracflce~ ($660
rcsi&mts who wish to be~n projects or acedvifies afl~ viewing the ctcmonslrafion sites or
attending educational meetings in their neighborhoods.
·
Survey participants regarding their involvement, materials used, ease of/barriers to
implementation and perceptions of water quality. ($1,050 in-kind) A survey of residents
will be conducted to gain feedback and input about the overall effectiveness of Project H~O.
Re-evaluate aesthetics of local water bodies in designated neighborhoods. ($550 in-kind)
City staff will inspect the conditions of neighborhood water bodies to dctcrm~e if any early
i .mpmvcments can be detecte& Factors such as participation rate, severity of pre-project
cond/tion, and outside influences will be taken into account.
Follow-up with neighborhoods to share participation information and survey feedback,
and to encourage new and continued project implementation- ($1,700 in-kind; $1/i00 City)
program progress, - and possible program changes. These meetings will also focus on encore-aging
16. Evalu~on of Project H~O. ($1,050 in-Id.d) City staff will compile an overall evaluation of
Pwject H~O based on several factors such as: participation/involvement;
usefuinesdeff~~e~ of informational and educational materials; usefulness/eff~~~ of
demonstration sites; changes in resident knowledge; changes in resident behavior, changes in
water quality;, barriers to implmnentation or change; cost-effectiveness.
·
17. Report on project evaluation. (??.9 in-kind) City staff will develop an overall report
discuss the feasibility of replicating the proj~ in other neighborhoods and by other-local
governments statewide.
A-3
Projec~ H~O Estimated T/~e//~e
Winter 2003: 1. Recruit Neighborhood Coordinators from desi~ated neighborhoods.
2. Gather existing informational and educational mat~ri~ and develop new mare/ah to be used.
Spring
1.
2.
3.
4.
5.
6.
2003:
Train Neighborhood Coordinator.
Evaluate aesthetics of local water bodies in designated neighborhoods.
Develop displays for neighborhood gather/hgt.
Implement demons~tion technique8 on partic~t~g prope~es and post/nformational sins.
Schedule neighborhood educational meetings.
Begin distdbuting informational materials and demonS/ration site maps to residents of designated
neighborhoods.
Snmmer and Fall 2003: 1. Hold neighborhood educational meetings.
2. Provide feedback and technical support to residents whose properties contain demonstration sites.
3. Continue to d/stdbute informational and educational matedah and demonstration site maps to residents
of designated neighborhoods.
4. Provide technical support to residents w/ghin~ to irr~. lement domonstxnted practices.
,
2004:
of designated neighborhoods.
Survey participants regarding their involvement, materials used, ease of/barriers to implementation and
perceptions of water quality.
Spring
1.
2.
and Summer 2004:
Re-evaluate aesthetics of local water bodie~ in desig~atedneighborhoods.
Follow-up with neighborhoods to share participation information and survey feedback, and to
encourage new and continued project impl~tion.
Fall 2004:
1. Evaluate Project H20 for:
a~
g.
h.
2.
Participation/involvement
Usefulness/effecfi~ of informational and educational ~
Usefulness/effectiveness of demonstration sites
Clmnges in resident knowledge
Changes in resident behavior
Barriers to implementation or change
Report on project evaluation, providing details about effectiveness, potential program i?m~,
and discussing the feasflrility of replicating the project in other neighborhoods.
Winter 2005:
1. Prepare Project H20 for use by local govemmems ~de.
Project~ End Date of Project
April 2005
A-4
EXHIBIT B-PROJECT BUDGET
Project H~o ~/~a~d
Staff/Consulting - $15,000 .............................................................. City and In..KInd Contributions
N,i hborh od recr -g 60
Gather and devel~ educational materia~ 150 Hours
Neighborhood Coordinator training ' 40 Hours
Evaluate water body aesthetics 50 Hours
Display design 50 Hours
Neighborhood meetings 150 Hours
Follow-up conversations with individual resid~ts 80 Hours
Survey developm~t and at~min~xation 100 Hours
Report developm~t 20 Hours
Demonstration site materials - $10,000 ......................................................... City and MEP Grant
·
Informational/in--vt si~s $.1,600
Phosphonm-free fex~dlizer $1 ~200
Pet waste disposal systmns $640
Depr~ion landscaping matex~s $2,080
Buff~ strip plants $960
ccnx~=r~ $64o
Rain barrels $1 ~280
Barley straw $ ~,600
Educational mterials- ~,000 ...................... ~ ............................................... City
Videos $4O0
Brochures -$2,000
Booka $1,500
Displays $1,000
Web site developmeat $200
Storm dra~ mar~ $1~200
Neil~hood maps $7.00
and MEP Grant
Mailings - $3,000 ......................................................................................................... City
Informational postoards $200 I
Newslettm~ $.2,800
I
TOTAL BUDGET: $35,000
M~P~t
City of Chanhas~n
$10,000
$25,000
B-I