1c Award Bids Lake Susan PondC YOF
CHANItASSEN
7700 ~rket Boulevard
PO Box 147
Chanhassen. MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building
Phone: 952 227.1180
Fax: 952.227.1190
Engineering
Phone: 952227.1160
Fax: 952.227.1170
Finance
Phone: 952227.1140
Fax: 952227.1110
Park & Re:reatlon
Phone: 952.227.1120
Fax:. 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Plannlnll &
Natural Re~oar~
Phone: 952.227.1130
Fax: 952.227.1110
Public Wo~
1591 Park Road
Phone: 952.227.1300
Fax: 952227.1310
Senior Center
Phone: 952227.1125
Fax:. 952.227.1110
Web Site
,,;'~v,,,,.ci.chan hasse~.m n.us
TO: Todd Gerhardt, City Manager
FROM: Lori Haak, Water Reso~ Coordinator
DATE: April 1, 2003
SUBJ: Award of Bids, Lake Susan Regional Pond Reconstruction, SWMP
12-X
REQUESTED ACTION
Award contract to S. M. Hentges & Sons, Inc. in the amount of $143,619.07
for the reconstruction of the Lake Susan Regional Pond.
DISCUSSION
The City Council approved the plans and specifications for the above project
and authorized the project to be put out for bid on February 24, 2003.
The engineer's estimate, for the necessary improvements to the pond is
$106,000.00. The funding for this project will come from the City's Surface
Water Management Plan fund (Fund 720). This project is included in the
Surface Water Management portion of the City's Capital Imra'ovement Plan.
The City solicited bids from area contractors for the project. Bids were
opened on March 17 at 1:00 p.m. A letter from Bonestroo, Rosene, Anderlik;
and Associates (Bonestroo) is attached summazSzing the quotes. Bonestroo
has recommended award of contract to S. M. Hentges & Sons, Inc. in the
amount of $143,619.07. City staff concurs with this recommendation.
S. M. Hentges & Sons, Inc. has previous experience in Chanhassen. The firm
completed the extemion of Coulter Boulevard from Autumn Ridge to Century
Boulevard.
It is likely that the bids came in higher than expected for two reasons:
1. Winter consmacfion, as was assumed in the engineer's estimate, is
often less expensive than at other times during the year.
2. The amount of material that must be transported for off-site disposal is
greater than anticipated by the engineer who compiled the estimate.
The bid price could be reduced if a larger quantity of material could be wasted
within the City. Costs have been minimized to the extent possible by
The City of Chenhalsen, A growing community with clean lakes, quality schools, a channing downtown, l:hriving businesses, winding trails, and beautiful parks. A gmat place to live, work,, and play.
Todd Gerhardt
March 24, 2003
Page 2
proposing the use of some material excavated at this location to fill the old channel from
the Bluff Creek Remeandering Project (SWMP 12-Y) during Spring 2004. City staff has
discussed alternative material disposal sites but has not identified any.
There was a bid alternate that would allow the conRaetor to do winter construction;
however, none of the bids reflected a si~tmificant cost savings for doing so. Therefore
staff recommends awarding the contract to the low bidder.
A~FACHMENTS
1. Letter from Bonestroo dated March 19, 2003
Bonestroo
Rosene
Anderlik &
Associates
Engineers & Architects
Bonestroo, Rosel~e, Anderllk ~nd Associates, Inc. Is an Affirmative Action/Equal Opportunity Employer
end Employee Owned
Principals: Otto G. Bonestroo, RE. · Marvin L. Sorvala, RE. · Glenn R. Cook,, RE. · Robert ~ Schunlcht, PJL ·
Jerry A. Bourdon, P~. · Mark A. Hanson, P~_
Senior Consultants: Robert W. Rosene, P.E. · Joseph C. Anderllk, RE. · RIchard E. Turner, RE. · Susan M. Eberlln0 C.P~%
Associate Principals: Kell~ A. Gordon, RE. · Robert R. P~efferle, RE. · RIchard W. Foster, P~_ · David O. Loskota, P.E. ·
Michael T. Raul~nann, RE. · Ted K. Field, P.E. · Kenneth R Anderson, PJE · Mark R. Rolls, P.E. · David A. Bo~estroo, M.B.A. ·
Sidney R WIIIlamson, P.E, LS. · Agnes M. Ring, M.B.A. · Allan Rick Schmlcrc P.E. · Thomas W. Peterson, P.E. ·
James R. MalarKL P.E. · Miles B. Jansen, P.E. · g Phllllp Gravel III, RE. · Daniel J. Edgerton, RE. · Ismael MartJnez, P~. ·
Thomas A. Syfho, RE. · Sheldon J. Johnson · Dale A. Grove, R~ · Thomas A. Roushar, P.E. · Robert J. Devery, RE.
·
Offices: St. Paul, St. Cloud, Rochester and Wlllmar, MN · MIIwauRee, g/I · C~lcago, IL
~A~bslte: wwwhonestroo.com
March 19, 2003
City of Chanhassen
7700 Market Boulevard
Chanhassen, MN 55317
Storm Pond LS-P.34 1 ,mprovements Project
City Project No. SWMP 12-X
File No. 393-02-127
Recommendation of Contract Award
R CEIVED
MAR 2 i 2003
CITY OF CHANHASSEN
Bids were opened for the project stated above on Monday, March 17, 2003 at 1:00 P aM. Tnmsmitted
herewith is a copy of the bid tabulation for your information and file. Copies will also be clistn"outed to .
each bidder.
There were a total of seven (7) bids. The following. summm'izes the results of the bids retell:
Contractor Base Bld flltentate No. 1
Low S.M. Hentges & Sons, Inc. $143,619.07 $0.00
if2 F.M. Fmttalone Excavating & Grading, Inc. $173,182.50 - $11,000.00
#3 Suntara Const., Inc. $188,280.00 - $20,000.00
#4 Midwest Asphalt Corporation $197,710.00 None
#5 DMJ Corporation $200,000.00 No Bid
fl6 Doboszensh & Sons, Inc. $213,821.00 -'$24,000.00
#7 l_amdwehr Construction, Inc. $216,845.00 $0.00
The low bidder on the project was SaM. Hentges & Sons, Inc. with a Base Bid of $143,619.07. The bid
amount appears to be a competitive bid based on the scope of work. These bids have been reviewed and
found to be in order.
All of the above Contractors have proven they are capable of performing the work associated with this
type of project. If thc City Council wishes to awmxi the project to thc low bidder, then S~L Hentges &
Sons, Inc. should be awarded the project on the Base Bid Amount of $143,619.07.
Should you have any questions, please feel free to contact Phil Gravel or me at (651) 636-4600.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Jd[m R. Smyth, Project Manager/Water Resources Speci~!~
Enclosures
2335 ~Vest Highway 36 a St. Paul, MN 55113 a 651-636-4600 · Fax: 651-636-1311