D. Organizational Items
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227,1180
Fax: 952.227.1190
Engineering
Phone: 952.227,1160
Fax: 952.227.1170
Finance
Phone: 952,227.1140
Fax: 952.227,1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227,1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952,227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952,227.1110
Web Site
www.ci.chanhassen.mn.us
b
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MEMORANDUM
TO: Mayor and City Council
FROM:
DATE:
SUBJ:
Todd Gerhardt, City Manager
January 12, 2009 ~
Organizational Items
The following items require Council action as a part of our first meeting
of 2009:
a. Official Newspaper: Each year the City Council must designate an official
newspaper that meets the qualifications of state statute (attached). This
office recommends that the Chanhassen Villager be appointed as the city's
official newspaper as it is the only newspaper that meets statute
requirements.
b.
Acting Mayor: The Council should select one of its members to serve as
Acting Mayor. This person will run Council meetings, stand in at
ceremonies, and execute official city documents in the absence of the
Mayor.
If you have any questions, please contact me.
g:\user\karen\org mtg 2009.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
MINNESOTA STATE STATUTE
331A.04 DESIGNATION OF A NEWSPAPER FOR OFFICIAL PUBLICATIONS.
Subdivision 1. Priority. The governing body of a political subdivision, when authorized
or required by statute or charter to designate a newspaper for publication of its public notices,
shall designate a qualified newspaper in the following priority.
Subd. 2. Known office in locality. If there are one or more qualified newspapers, the
known office of issue of which are located within the political subdivision, one of them shall
be designated.
Subd. 3. Secondary office in locality. When no qualified newspaper has a known office
of issue located in the political subdivision, but one or more qualified newspapers maintain a
secondary office there, one of them shall be designated.
Subd. 4. General circulation in locality. When no qualified newspaper has its known office
of issue or a secondary office located within the political subdivision, then a qualified newspaper
of general circulation there shall be designated.
Subd. 5. Other situations. If a political subdivision is without an official newspaper, or if
the publisher refuses to publish a particular public notice, matters required to be published shall
be published in a newspaper designated as provided in subdivision 4. The governing body of a
political subdivision with territory in two or more counties may, if deemed in the public interest,
designate a separate qualified newspaper for each county.
Subd. 6. Exception to designation priority. (a) Notwithstanding subdivisions 1 to 3, the
governing body of a political subdivision may designate any newspaper for publication of its
official proceedings and public notices, if the following conditions are met:
(1) the newspaper is a qualified medium of official and legal publication;
(2) the publisher of the newspaper furnishes a sworn statement, verified by a recognized
independent circulation auditing agency, covering a period of at least one year ending no earlier
than 60 days before designation of the newspaper, stating that the newspaper's circulation reaches
not fewer than 75 percent of the households within the political subdivision;
(3) the newspaper has provided regular coverage of the proceedings of the governing body of
the political subdivision and will continue to do so; and
(4) the governing body votes unanimously to designate the newspaper.
(b) If the circulation of a newspaper designated under this subdivision falls below 75 percent
of the households within the political subdivision at any time within the term of its designation
as official newspaper, its qualification to publish public notices for the political subdivision
terminates.
RECEIVED
DEe 2 4 2008
CITY OF CHANHASSEN
December 16, 2008
Mr. Todd Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen, Minnesota 55317
Dear Mr. Gerhardt,
Please consider our request for appointment of the Chanhassen Villager as the official newspaper
for the City of Chanhassen in 2009.
We recognize that financial challenges are being faced by most government bodies, and feel very
strongly that the publishing of legal notices in the newspaper is of vital importance to local resi-
dents who wish to stay informed about the decisions being made by your elected body. Conse-
quently, a per-inch rate of $7.06 is submitted for the coming year. The Chanhassen Villager wants
to do its part during these tough economic times, so the rate proposed actually represents a 3%
decrease from what was charged for the past several years.
We would stipulate that the city follow its normal procedure of submitting legal notices in generic
text format of as Microsoft Word documents via e-mail. Legal notices requiring special handling will
be billed atthe .rate of $12 per column inch for the first insertion and $8.75 per column inch for
~ubsequent insertions.
Notices submitted by the City of Chanhassen will continue to be posted on our newspaper website,
www.chanvillager.com. free of charge.
Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date;
during holiday weeks the deadline may be advanced.
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be
continued in the coming year.
Respectfully,
Y11i~
General Manager
80 West 78th Street · Suite 170 · Chanhassen, Minnesota 55317 · (952) 934.5045