1d. 2009 Street Rehabilitation Project 09-01: Accept Feasiblity Report and Call PH
CITY OF,
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227. 1100
Fax: 952.227,1110
Building Inspections
Phone: 952.227.1180
Fax: 952,227.1190
Engineering
Phone: 952,227. 1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952,227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952,227.1404
Planning &
Natural Resources
Phone: 952,227.1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227.1300
Fax: 952.227,1310
Senior Center
Phone: 952,227.1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
.icL
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MEMORANDUM
<1~'
TO:
Paul Oehme, Director of Public Works/City Engineer
Alyson Fanske, Assistant City Engineer rJ!f:
January 12, 2009 a ~ .
FROM:
DATE:
SUBJECT:
2009 Street Rehabilitation Improvement Project No. 09-0 I: Accept
Feasibility Report and Call the Public Hearing
PROPOSED MOTION
"The City Council is recommended to adopt the feasibility report for the 2009 Street
Rehabilitation Project and Call the Public Hearing for January 26,2009.
City Council approval requires a simple majority vote of the City Council present."
BACKGROUND
Staff and City Council reviewed the proposed 2009 Street Improvement Project areas at
the October 13, 2008 work session.
City Council authorized the preparation of the 2009 Street Improvement Project at the
October 27,2008 City Council meeting.
For the 2009 Street Improvement Project, staff is proposing to rehabilitate approximately
3.1 miles of streets, including:
Project Area # I: Urban Residential
Chaparral Court
Chaparral Lane
Redwing Court
Redwing Lane (S. of Kerber Blvd.)
Pima Lane
Pontiac Lane
Pontiac Court
Buckingwood Court
Project Area #2: Rural Residential
Lakota Lane
Mandan Circle
V ogelsburg Trail
Project Area #3: Commercial/Industrial
West 78th Street (Hwy. 101 to City Limits)
77th Street
West 18ih Avenue
Quattro Drive
Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow
Paul Oehme
January 12,2009
Page 2
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January 12, 2009
Page 3
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Project Area #la: Urban Residential
(Low Density)
Project Area #lb: Urban Residential
(Medium Density)
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Project Area #2: Rural Residential
Project Area #3: Commercial-Industrial
The street segments within the proposed project were identified by the City's Pavement Management
software in conjunction with site investigations, The proposed improvements generally consist of milling
and overlaying the pavement surface, removal and replacement of severe pavement distresses and minor
drainage improvements within the project areas. The project also includes miscellaneous sidewalk and
concrete curb and gutter replacement at various locations throughout the City and the replacement of the
TH 5 pedestrian trail from Dell Road to TH 101.
The original proposal presented to City Council in October, 2008 included directionally boring a
replacement sewer forcemain within 77th Street Subsequently, in November, 2008 there was a break in
the watermain within 77th Street Given the condition of the exposed watermain, staff requested funding
G:\ENG\PUBLlC\"'2009 Projects\09-01 2009 Street improvements\01-12-09 accept feasibility call public hearing.docx
Paul Oehme
January 12, 2009
Page 4
to replace the waterrnain within 77th Street using the directional bore process. Once funding was granted,
staff felt that the utility improvements within 77th Street should be bid separately from the 2009 Street
Improvement Project, therefore, the replacement of the sanitary sewer forcemain within 77th Street is not
proposed under this project.
The City of Eden Prairie has budgeted to overlay Dell Road north of Highway 5. A portion of this road
lies within the City of Chanhassen, specifically the western lane between the northern Chanhassen City
Limits to Highway 5. The City of Eden Prairie estimates that Chanhassen's share of the overlay cost is
$75,000. This work is proposed to be paid entirely through City funds, therefore, is not included in this
project or the proposed assessment roll.
A neighborhood open house was held on November 12,2008. Over 27 property owners attended the
open house. The following summarizes the residents' questions/issues:
. How long will the project take to complete?
. Will I have access to my property during construction?
. Why can't this project wait?
. Why doesn't the City pay 100% of the project cost?
. Will the assessment amount change?
. How are the assessments paid?
. Why was my street chosen for improvements?
. I do not want the proposed sidewalk.
All of the residents' questions were answered at the meeting or with a follow-up phone call.
The proposal presented at the open house included a sidewalk connecting the north-south and east-west
segments of Kerber Boulevard to Meadow Green Park. The entire cost to construct the sidewalk was
proposed to be assessed to the units within the medium density project area.
The residents present at the open house overwhelmingly objected to the proposed sidewalk, therefore,
Staff sent a questionnaire to the property owners who would be assessed for the sidewalk construction
asking their opinion. The following summarizes the neighborhood response:
Number of questionnaires sent: 249
Number of responses: 135
Opposed to sidewalk construction: 120
(54% responded)
(89% of those who responded)
Based on the neighborhood feedback, staff recommends eliminating the sidewalk construction from the
project.
Residents at the end of Lakota Lane requested that the area of the cul-de-sac be increased. Currently, the
pavement area of the cul-de-sac is only approximately 40 feet in diameter which requires a passenger
vehicle to make a three-point turn to turn around. Staff proposes that the project incorporate the
construction of a standard 90-foot diameter cul-de-sac at this location, including the necessary right-of-
way acquisition.
Public hearing notices will be mailed to property owners on January 14,2009 if this item is approved.
G:\ENG\PUBLlC\"'2009 Projects\09-01 2009 Street improvements\01-12-09 accept feasibility call public hearing.docx
Paul Oehme
January 12,2009
Page 5
A copy of the feasibility report is available in the Engineering department.
SCHEDULE
The anticipated project schedule is as follows:
Public Hearing/Order Plans & Specifications:
Approve Plans & Specifications/Order Ad for Bid:
Assessment Hearing:
Project Begins:
Substantial Completion:
FUNDING
January 26, 2009
February 9, 2009
Apri127,2009
May, 2009
August, 2009
The Engineering staff prepared the feasibility report. Staff proposes to prepare the construction plans and
documents and perform the construction observation for the proj ect. The benefit of completing this work
in-house is a $85,000 to $100,000 savings in the project cost.
Forty percent (40%) of the street rehabilitation cost will be assessed to the benefiting property owners.
The remainder of the project cost will be paid from the storm sewer enterprise fund and revolving street
assessment account.
Fundinl! Source
Revolving Assessment Fund
(Assessments and City Share)
Storm Sewer Fund
Total Funding:
Amount
$1,225,000.00
50,000.00
$1,275,000.00
The estimated assessments for the benefitting residential properties are as follows:
Proiect Area
#la- Low Density Urban Residential
#1 b- Medium Density Urban Residential
#2- Rural Residential
Estimated Assessment per Feasibility Report
$1,432.64 per unit
$634.30 per unit
$2,430.75 per unit
The total assessments for Project Area #3- Commercial-Industrial are estimated to be $126,210. As
outlined in the feasibility report properties within this project area are proposed to be assessed based on
parcel acreage, which is summarized as follows:
G:\ENG\PUBLlC'--2009 Projects\09-012009 Street improvements\Ol-12-09 accept feasibility call public hearing.docx
Paul Oehme
January 12, 2009
Page 6
Assessable Percentage of Total Estimated
Property Address Property Area Assessable Assessment
Property Area
7580 Quattro Drive 1. 71 acres 2.56% $3,234
7600 Quattro Drive 2.37 acres 3.55% $4,483
7640 Quattro Drive 3.91 acres 5.86% $7,395
7700 Quattro Drive 2.18 acres 3.27% $4,124
18400 77th Street 6.59 acres 9.88% $12,465
18780 77th Street 13.32 acres 19.96% $25,195
7770 Dell Road 0.875 acres 1.31 % $1,655
18800 West 78th Street 18.34 acres 27.49% $34,690
18930 West 78th Street 7.45 acres 11.17% $14,092
78 West 78th Street 3.91 acres 5.86% $7,396
80 West 78th Street 2.67 acres 4.00% $5,050
City Properties 3.4 acres 5.10% $6,431
(2 total)
66.725 acres 100% $126,210
Attachments: 1. CIP Pages
2. Resolution
c: Gordy Stauff, Engineering Technician N
G:\ENG\PUBLlC'--2009 Projects\09-01 2009 Street improvements\01~12-09 accept feasibility call public hearing.doex
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Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Project #
ST-012
Project Name Annual Street Improvement Program
Account # 1 601-0000-4751
Account # 3
Account #2
Contact Paul Oehme
Department Street Improvements
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Total Project Cost $7,400,000
Description I
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
Residential 2009 - Chaparral, W 78th St, Quattro Dr, Dell Rd, Lakota Ln and Vogelsburg Tr
2010 - Erie Ave area, Red Cedar Pt and Audubon Rd (Lk Dr to Lyman)
2011 - Carver Beach Rd, Timberwood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S ofW 78th)
2012 - Greenbriar, Fir Tree, Elm Tree, Dogwood and Shore Drive
2013 - Frontier Tr (Highland to W 77th), Great Plains (W 78th to Santa Fe), W 77th, Erie Ave (N ofW 77th), Highland (E of
Laredo) and Greenwood Shores
MSA 2011 - West 78th Street (Powers to Market)
Justification
I
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life ofthe street. In cases with utility or poor subgrade needs to be replaced or where streets have deteriorated to
a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the merits
of the project and scope of work.
Expenditures
Construction
2009
1,300,000
1,300,000
2010
1,900,000
1,900,000
2011
1,500,000
1,500,000
2012
1,500,000
1,500,000
Total
Funding Sources 2009 2010 2011
Assessment/Revolving Assess 1,300,000 1,900,000 1,200,000
MSA 300,000
Total 1 ,300,000 1 ,900,000 1,500,000
2012
1,500,000
1,500,000
Operational Impact/Other I
This project may decrease maintenance costs.
2013
1,200,000
1,200,000
Total
7,400,000
7,400,000
2013
1,200,000
Total
7,100,000
300,000
7,400,000
1,200,000
Capital Improvement Program
City of Chanhassen, MN
2009 thru 2013
Contact Paul Oehme
Department Surface Water Management
Account # 1 720-0000-4702
Account # 3
Type Improvement
Useful Life Unassigned
Category SWMP
Priority nla
Project #
SWMP-019
Project Name Street Improvement Projects - Storm Water Mgmt
Account #2
Total Project Cost $850,000
Description I
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments.
Justification I
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Expenditures
Construction
2009
50,000
50,000
2010
400,000
400,000
2011
2012
400,000
400,000
2013
Total
850,000
850,000
Total
Funding Sources
Surface Water Utility Fund
Total
2009
50,000
50,000
2010
400,000
400,000
2011
2012
400,000
400,000
2013
Total
850,000
850,000
Operational Impact/Other I
Inventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
January 12. 2009
RESOLUTION NO:
2009-
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING FEASIBILITY STUDY; CALL PUBLIC HEARING
FOR THE 2009 STREET IMPROVEMENT PROJECT NO. 09-01
WHEREAS, pursuant to resolution of the Council adopted October 27, 2008, a report has
been prepared by the Engineering Department Staff with reference to the above-referenced project,
and this report is being received by the Council on January 12,2009, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The Council will consider the improvement of such project in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of$1,275,000.
2. A public hearing shall be held on such proposed improvement on the 26th day of January, 2009
for the 2009 Street Improvement Project in the Council Chambers of City Hall at 7 :00 PM and the
clerk shall give mailed and published notice of such hearing and improvement as required by law.
Passed and adopted by the Chanhassen City Council this 12th day of January, 2009.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT