3a Contract for Police ServicesCEYOF
CHAI SEN
7700 Market Boul~
PO Box 147
Chanhassen. MN 5531
Admlnl~ratlon
Phon~ 952.227.1100
Fax: 952.227.1110
Building Inspections
Phon~ 952.227.1180
Fax:. 952.221.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recraatlon
Phone: 952.227.1120
Fax:. 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
PubllcWorks
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
~,~,~;,.ci.~n nassen.mn.us
TO:
Mayor and City Council
FROM:
Todd Gerhardt, City Manager
DATE: March 19, 2003
SUB J:
Consider Approval of Police Services Contract with
Carver County
Attached you will find the Contract for Police Services with Carver County
SheriWs Department. The hourly rate for 2003 is $50.17 (a 2.8% increase
over the 2002 rate of $48.83. Under this contract, the city is agreeing to pay
for 17,520 hours of patrol servicein 2003. This is the same number of hours
that the city has contracted for since 1997. The cost of the contract is
$878,978.40. The funding source for this contract comes from the general
fund and was part of the 2003 general levy.
RECOMMENDATION
Staff recommends approval of the attached 2003 Police Service Contract with
Carver County and Carver County Sheriff's ~L
ATTACHMENTS
1. Police Contract
UPDATE (4-3-03)
Justin prepared two excellent comparison reports of the "Sergeant's Pay vs.
Deputy's Pay" and "Police Contract Comparison of 2002 vs. 2003." The
analysis shows the sergeant's pay increased 7.93% vs. a deputy's increase of
3.73%. This is the reason you see the percentage difference between the two
contracts.
g:~lmin~tgXpolicccontract
The City of Chanhassen, A growing commbr}!¥',,;itn cmn lak~. o.:.ality schools, a charming downtown, thriving businesses. ,,',,inding trails, and beautiM parks. A grot place tc :ire...','~rk. and p;ay.
CONTRACT FOR POLICE SERVICES
THIS AGREEMENT, made and eatex~ into this ~,73 ~ day of ]~¢~ , 200,~by and
..
between the County of Carver, through its SherifFs Office ~, "County"), and the
Ci_ty/Townshipof O__~.~n ~l$$e.G ,(her~m/~,Mtmicipality"),and, collectively
known as the "parties".
WttEREAS, the Municipality desires to enter into a contract with the County whereby the
County will provide law enfomement services within the boundaries of the Municipality;, and
WHEREAS, the County agrees to reader such services upon the terrng and ~onditiom
hereinafl~ set forth; and
WHEREAS, said contract is authorized by the provisions of Minnesota Statute Section
471.59, as amended;
NOW, THEREFORE, in consideration of the mutual covenants hexein contained, it is agreed
between the parties as follows:
ARTICLE I
1. SERVICES
The County agrees to provide police protection within the corporate limits Of the
Municipality to the extent and in the manner hereimffier set forth below:
a) Law enforcement services to be provided by the County shall encompass those duties
and functions, which are the type normally, coming within the jurisdiction of and customarily
rendered by the Carver County Sheriff's Office under the applicable statutes of the State of
Minnesota;
b) The Municipality shall receive police services to be provided by such personnel as
may be assigned by the County using such vehicles ~-,d/or uipm ,~ domed necessary by the
c) Thc police services contemplated hereby shall include routine patrolling and
responding to police call~ within the Municipality;,
d) Thc manner in which such service is rendered, the standards of performance,
discipline of officers, and all matters incident to thc performance of such service or thc control of
personnel employed to render such service shall be and remain in thc control of thc Count~,
c) In thc event a dispute arises between the parties concerning thc type of service to be
rendered, the level thereof, or the manner in which such service is provided, the County shall retain
sole jurisdiction in determining a solution to said dispute; (i.e., re-assignment'of officers, types of
patrol, level of service available/required); and
f) The services contemplated hereby are scheduled police services which will be '"
provided to the Municipality for the number ofcontracted~ ~~iyanficipated, required, or
requested. It shall not include situations in which, in the opinion of the County, a police emergency
occurs which requires a different use of the officer, patrol vehicle, equipmenh. Or, the p~rformance of
special details relating to law enforcement sm'vices. It shall also not include the enforcement of
mattem which are primarily administxafive or regulatory in nature, i.e., zoning, building code
violations). .' .
A rXCL a
1. OFF-DUTY, SPECIAL EVENT, OR SPF. LXAL SERVICF.3
If the Municipality desires additional servi~ over and above the hours contracted for in thia
Agreement, the County's "Off-Duty" policy (attaohed he.to as Exhibit A) applies and the parties
will need to execute a separate agreement for those services. The estimated rate (expense, payroll,
vehicle, etc.) for any additional services for 2003 is'$50J17/hour.
..~CT.~ Trr
1. COOPERATION AMONG PARTIES
It is hereby agreed that the parties and all of their office~, agents and employees shall render
full cooperation and assistance to the each other, th~ officers, agents, and _emplo~ to facilitate the
provision of the services contemplated herein.
1. PROVISION OF BQUIPMBNT
It is agreed that the County shall provide all necessary labor, sup~sion, equipment,
dispatching, and necessary supplies to maintain and provide the police services to be ~ h~-'in.
Thc Municipality does not assume any liability for the direct payment of any'salves, wages,
or other compensation to personnel _employed by the County to perform the services contemplated
hereim
It is agreed that all personnel employed to render the services contemplated herein shall be
employees of the County and the County shall be responsible for providing worker's compensation
insurance and all other benefits to which such personnel shall become entitled by reason of their
..
employment with the County.
The parties shall not be deemed to assume liability for any intentional or negligent acts ofthe
other. Each party agrees that it will hold the other harmless from and shall defend its officers, agents ·
and employees against any claim for damages resulting from such acts..
3. INS~CE
The County agrees that all insurance required to adequately cover vehicles, personnel and
equipment used by the County in the provision of the services contemplated herein will be provided
by the County at its own expense.
1. TERM
The term of this contract shall be January 1, 2003 to December 31, 2003.
2. RATE
On or before August 15, 2002, the County shall notify the Municipality of the best estimate
of the per hour rate effective for the proposed 2003 contracts.
3. NOTICE
The Municipality shall notify the County of its intention to contract for police services no
later than October 15, 2002. Said notice shall be in writing and shall be received by the County at
the Office of the Sheriff', Carver County Government Center, Justice Center Building, 506 East
Fourth Street, Chaska, Minnesota 55318-2102.
In the event the Municipality shall fail to give notice as required herein, the CoUnty shall'
conclusively presume that said Municipality d~es not desire to enter into an agreement with the -
County for police services.
If the County does .not desire to enter into a contract for police services for 2003, the
Municipality shall be so notified in writing six (6) months prior to the expiration of the current
1. HOURS
For performing the services contemplated herei~ thc Municipality agrees to contract for
/ ~/5',2 £, hours for thc year 2003, and to pay the actual cost thereof. The estimated hourly
rate for 2003 is$fi0.17, for an estimated total yearly ~ayment of $ $ -~ ~y ~-]~-- '~'~ .
·
·
2. PAYMENT
One. half of tho total amount due hereunder, or $ ~, ~, ~, is to bo paid on or bofore
June 30, 2003, and the remaining one-half, or $ ~ ~//~'~'o ~2 O
is to be paid on or before
November 30, 2003.
.
The Municipality shall receive credit for its share Of any benefit to which it may become
entitled pursuant to Minnesota Statutes 69.011,as amended.
As soon af~ the end of the year 2003, as reasonably practicable, the County shall perform
calculations to determine if the estimated hourly rate for 2003 reflects the actual cost of hourly
service. The County shall promptly notify the Municipality of said actual cost, and if the actual cost
is higher the Municipality shall payto the County the difference between, the estimated amount and
actual cost If the actual cost is lower, the County shall refund to the Municipality said difference.
In the event the actual cost exceeds the estimated hourly rate, the Municipality shall pay the
difference withi~ 60 days of receipt of notice from the County ofthe amount due. If the Municipality
cannot pay the full amount due within 60 days, payment must be made in two equal {nstaHments
-.
concurrent with the semi-annual payments due for 2004 police eontm~, or if the Municipality elects
not to contract for the following year,, the payment shall still be due at such semi-annual periods.
Payments not made within the 60 daytime period shall be subject to the stattrto~ ammal rate
of interest on the balance due.
In the event actual cost is less than the estimated hourly rate, the County shall refund to the
Municipality the difference under the same terms and conditions stated above.
IN WITNESS THEREOF, the Municipality has eaus~ this agreement to be executed by its
by the authority of its governing body adopted by Re~olution number
dayof .]")~cerm~.-e'r' , 2002.
on the
APPROVED AS TO FORM:
Municipal Attorney/Date
By
Title
Date
IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed
by its Chair and attested by its Admini~r pursuant to the authority of the Board of County
Commissioners by Resolution number duly adopted on the day of
,2002.
APPROVED AS TO FORM:
Carver County Attorney/Date
COUNTY OF CARVER:
By
Carver County Board of Commlnsioners
Date
ATTEST:
Richard Stolz
Carver County Administrator
Date
Mark Lundgr~
Carver County Auditor
Date
Bud Olson
Carver County Sheriff
Date
Exhibit A
CARVER COUNTY SHERIFF'S-OFFICE
Procedure- Outside and Off-duty Employment and
Special Law Enforcement Services.
i ill ,
Total Pages: 2 Revision Date: 5/2/96
II I I I I I
PURPOSE:
To establish guidelines for outside and off-duty emplo.wnent and special law enforcement
services. ..
ME'I~OD:
Ao
All off-duty employment tha~ requires the use of official powers as a Cz.Wer County
Deputy must be authorized and approved in ~ by the Sheriff or his designee.
Employees requesting permission to 'engage in outside employment that does not require
the use of official police powers must submit, in writing, a request for permission to
engage in outside employment prior to undertaking that activity. No request will be
approved if the proposed outside employment is inconsistent wi*.h the Sheriff's Office
code of ethics or if the employment would bring discredit to the Office.. The employee's'
regular work schedule and any overtime assi,~o~rnents will take priority over any approved
off-duty and outside emplo,,nxtent..
B. Contracted Services Approval:
All requests for contracted Sheriff's Office 'services will be approve by the Sheriff, Chief
Deputy or designee. Approved contracted, services will be posted and filled in the same
manner as other assignments.
C. Specific Order for Contracted La~v Enforcement Service:
When an officer is assigned to contracted police services, the following orders are.
provided to guide his/her actions:
The deputies who are assigned to the special law enforcement work are working for
Carver County, not the individual who requested the special service. As a result, the
supervisor on duty. is responsible for providing supervision of the officer's actions
while he/she is assigned the special law enforcement duties. The officers on duty
shall govern all aspects of their actions and shall be held responsible for their actions
and conduct as on-duty officers.
.
The officers who are assigned special law enforcement services are to cooperate with
the individual who requested the service in ways which are consistent with the
approved Office regulations'and law. /.fthe person requesting' service requests that
an officer perform a service tl~ is not considered proper Sheriff's Office action or is
not permitted by law or procedures, the officer shall inform the person tha~ his/her
request cannot be granted and explain why. Furthermore, the person requ~ the
service has no authority to issue orders to the officer. Consequently, the officer shall
Do
E,
not receive any special pri~;ileges, i.e., gratuities, additional compensation, special'
discounts, etc.
.
The officer who is assigned to special law enforcement duties is not to perform duties
other than law enforcement work. That is, he/she is not to act as a door person or
provide non-police services. Any disagreement ~n the person who requ~
the special service and the officer shall be referred immediately to the shift supervisor
for clarification. If the supervisor cannot resolve the probl~n, the matter is to be
referred to the Commander, Chief Deputy or the Sheriff.
,
All law~ and ordinances must be enforced consistent with Office policies.. In
addition, the officer must observe the procedural law for offenses committed in the
presence of an officer.
PayTnent and Billing Procedures:
1.
All payments for special law enforcement services will be made through the
~lished County payroll procedures, including submission of ovextime slips if
appropriate. The officer performing the authorized work will be paid by the County
at thc appropriat~ rate and thc County, in mm, will bill thc cost incurred by thc
Count.'.
.
Every January the Carver Count)' Board will, by. resolution and a~r consulting with
the Sheriff, establish the rates to be charged to anyone contracting with the County.
for special law enforcement services during that calendar year.
This procedure is to be used in conjunction with all relevant existing Count).. and
Sheriff's Office Policies, Procedure, Rules and Regulations.' Please contact Carver
County Human resources with any questions.
· .
Il
Sergeant
Salary
OT
PERA
Hear(h
Dental
LEe
Medicare
Work Comp
Long TermDisability
Longevity
Uniform
Deputy
Salary
OT
PERA
Health
Dental
Life
Medicare
Work Comp
Long TermDisability
Longevity
Uniform
Sergeant and Deputy Pay
2002 vs. 2003
2002 2003 % Increase
$54,906 $59,382 8.15%
$2,000 $2,000 0.00%
$5,292 $5,985 13.10%
$8,145 $8,576 5.29%
$825 $933 13.09%
$973 $1,1 00 13.05%
$415 $348 -16.14%
$2,745 $2,969 8.16%
$.5.50 $575 4.55%
$75,851.00 $81,868.48 7.93%
2OO2
$ 49,405
$ 1,423
$ 5,656
$ 9,259
$ 2,944
$ 407
$ 2,120
$ 550
$ 71,764
2OO3
$ 51,302 3.84%
$ 2,257 58.61%
$ 5,874 3.85%
$ 8,652 -8.59%
3,057 3.84%
425 4.42%
2,298 8.40%
575 4.55%
74,44o 3,73%
Police Contract Comparison
2002 vs. 2003
Total hours for contract comm (est)
Hours per deputy
# deputies needed for contract
Actual contract hours used by comm (actual)
'Hours per deputy
# deputies needed for contract
Total Employees
Deputy Sheriff Cost
* deputies needed
Total Deputies Cost
Annual cost of 5.0 sergeants
total annual shifts
day shifts on weekends except holidays
weekend day shifts as percentage of total shifts
Contract deputies as a percentage of total deputies
Evening and night shift as percentage of total shifts
Contract deputies as a percentage of total deputies -a
cost of day shifts on weekends except holidays
cost of evening, night shifts on weekdays, weekends, holidays
Total Shift Supervision
Payroll/Account Clerk
Secretarial Work by Records Coordinator
Personnel related work by Adm. Asst.
Dept. Supervision by Chief Deputy
Supplies
Total Dept. Overhead
County Overhead
Training Cost
Total annual cost for contract earvlce
Per hour personnel colt
Per hour personnel cost for contract service
Vehicle cost of patrol per hour
2002
31112
1900
16.37
31112
1900
16.37
138
71764
16.37
1,175,117
413,785
1095
248
22.65%
56%
77%
4O%
52,916
127,831
180,747
4,089
4,865
3,527
11,726
17,723
41,930
34,119
16,996
20O3
31299
1900
16.47
31299
1900
16.47
140
7~.~.~.0
16.47
1,226,262
430,125
1095
248
23%
48%
77%
38%
47,199
127,460
174,658
5,036
5,534
3,964
13,342
21,094
48,990
16,567
28,737
1,49S,234
47.77
2.40
O.6%
0.0%
0.6%
0.6%
0.0%
0.6%
1.4%
3.7%
0.6%
4.4%
3.9%
0.0%
0.0%
0.0%
-14.2%
0.9%
-4.1%
-10.8%
-0.3%
-3.4%
23.2%
13.6%
13.0%
13.6%
19.9%
16.6%
-51.4%
69.1%
Flnsl Rate $ 48.84 $ 50.17 2.7%