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3c Law Enforcement Work Plan ffY0 PO 8ox 147 C~hassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax:. 952.227.1170 Finance Phone: 952.227.1140 Fax:. 952.227.1110 Park & RecreaUon Phone: 952.227.1120 Fax: 952.227.1110 Flecr~ion Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952227.1130 Fax: 952227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax:. 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site v::,,,;'.ci.ch anl~.m n.us TO: Mayor and City Council FROM: Todd Cuc~arclt, City Manager DATE: March 19, 2003 SUB J: Consider Approval of 2003 Work Plan for Law Enforcement Services Attached for the City Council's consideration is the proposed 2003 Work Plan for Law Enforcement Services with Carver County Sheriff's Department. We reviewed this document at our last work session and added an item discussing emergency management and homeland security. RECOMMENDATION Staff recommends approval of the proposed work plan. g:huimin~3~~ The City of Chanhassen · A growing community with clean lakes, q,ality schools, a charming downtown, thriving businesses, v, dnding trails, and beautiful parks. A gmat place to live, work. and play. Work Plan 2003 DRAFT City Of Chanhassen Introduction The Work Plan is designed as a guide for the delivery of law enforcement services and coordination with city resources. The work plan allows for input from the City and' Sheriff's Office to develop a list of goals, objectives, work direction and/or focus areas. The Work Plan is not meant to be all inclusive of the law enforcement mission in Chanhassen, but instead, helps, identify specific work direction, concerns, priorities, or areas of interest brought forth by City and Sheriff's Office officials and personnel. The Work Plan has been divided into four main categories: -- CONTRACT ADMINISTRATION - Goals, objectives, work direction, focus areas related to administration of the police contract and the work conducted by the Contract Supervisor. LAW ENFORCEMENT OPERATIONS - Goals, objectives, work direction, focus areas related to the work conducted by the Contract Deputies and other law enforcement services provided by the Sheriff's Office. CRIME PREVENTION / PUBLIC SAFETY EDUCATION . Goals, objectives, work direction, focus areas related to the coordination of work between the City Crime Prevention/Public Safety Education Specialist and the Sheriff's Office. COMMUNITY INVOLVEMENT / PARTICIPATION - Goals, objectives, work direction, focus areas related to citizen involvement in law enforcement and crime prevention issues and the Sheriff's Office involvement in the community. CONTRACT ADMINISTRATION Law Enforcement Records/Reports The Contract Supervisor and the Cdme Prevention Specialist will work with the Sheriff's Records Division to develop reports for use in cdme prevention programs, Deputy and Community Service officer updates, Project LeadFoot, etc~ The Contract Supervisor will continue to work on getting accurate and complete information needed and requested by the City Manager and City Council. Project LeadFoot The Contract Supervisor and Crime Prevention Specialist will continue promotion of Project Leadfoot. Project Leadfoot is a valuable tool and we will look at ways to expand the program and make it more accessible and known to residents. An annual program review will be conducted with the goal of updating and improving program components where necessary. : Officer Accountability The Contract Supervisor will have a direct role in supervision over the Contract Deputies for the City of Chanhassen. The Contract Supervisor will work on setting up a forum to meet with the City Manager to discuss law enforcement issues pertaining to the city. LAW ENFORCEMENT OPERATIONS Traffic Enforcement Enforcement of traffic laws has been identified as a priority. As time and staffing allows, problem areas and higher volume city streets will be targeted for enforcement attention by contract deputies and the Sheriff's Traffic Safety Program. The Project LeadFoot program will be used in neighborhood areas. The Contract Supervisor will continue to update traffic hot sheets and inform the Contract Deputies about problem areas in the city that need extra attention. When the deputies work on these problem areas they will get an ICR number and it will be coded as a ~affic detail'. The Deputies will also be required to call in all traffic stops which will result in more accurate data and information. The Sheriff's Office will base an unmarked traffic enforcement vehicle in Chanhassen and Contract Deputies will be encouraged to use it for "traffic details" and surveys. Parks Visibility and enforcement action by Deputies and the Community Service Officer in city parks will help to ensure the safety of park users and deter problems. Contract Deputies will do periodic foot patrol of city parks looking for underage drinking, curfew, and other offenses. Juvenile Violations The Contract Supervisor will coordinate a specific enforcement strategy for the curfew ordinance in an effort to combat crimes often associated with juveniles. Gang Activity Gang activity is a recognized concern for our communities. It is important to recognize this issue and develop strategies and programs to respond to any potential concerns. Contract Deputies in conjunction with other county and state resources will track and identify gang members in the City of Chanhassen. Gang graffiti will be documented, photographed, and cleaned off as soon as possible and feasible as per city ordinance. Emergency Preparedness The City of Chanhassen has an excellent Emergency Services Manager. The City Emergency Manager as well as the County Emergency Manager has Federal Certifications from the Federal Emergency Management Agency. The City Emergency Operations Plan is based on The Emergency Operations Plan for the County. This is very beneficial from a coordination and communication standpoint. Everybody is operating from and with the same basic plan. However, the City plan has been tailored too meet the needs of the City as well. This plan has been used frequently at different situations in the City as well as the County and has been successful each time it has been used. The Emergency Management Plan for the City is broken up into three parts. · Administration · Operations · Resources The Administration portion consists of an organizational plan detailing responsibilities of City Departments and employees and who in the City needs to be contacted. It also outlines what they should do, where they should go, and what they need to think about when they get there. The Plan outlines the Sheriff's Office function and role when an emergency occurs in the City. The Contract Supervisor will be in the Emergency Operations Center (EOC) for the City to coordinate Law Enforcement response with City, County and Fire Personnel. Coordination and communication are two key points when an emergency occurs. The Shedff's Office will be involved in a large scale emergency mock drill scenado this summer that is being organized by the Fire Department. These mock ddlls are important because they help improve coordination and communication between Sheriff's Personnel and Fire and City Personnel. The Contract Supervisor as well as other County Personnel will coordinate, disseminate information; and meet with the City of Chanhassen's Emergency Manager and the City Manager on a regular basis. CRIME PREVENTION / PUBLIC SAFETY EDUCATION Business Watch Information Network The Contract Supervisor will work with the Cdme Prevention Speci .alist to enhance the shadng of cdme and public safety information with local businesses and encourage program participation by businesses. · Goal 1: Expand number of participating businesses · Goal 2: Assist in development of quarterly Business Watch' Newsletter · Goal 3: Include the City Council as a participant in cdme prevention programs. Rental Housing - Conduct on Premise The Contract Supervisor will work with the Cdme Prevention Specialist and other city staff in developing an enforcement process for the new Rental Housing Code. Crime Prevention Programs The Contract Supervisor will work with the Crime Prevention Specialist in developing new cdme prevention programs. One idea is a quarterly cable access program with crime prevention tips and ideas for residents and businesses. We will also look into a periodic column in a local newspaper with crime prevention tips and public safety information. City Council Meetings The Contract Supervisor will work with the City Council on expanding public safety/crime prevention issues during the Contract Supervisor's monthly updates to the City Council. COMMUNITY INVOLVEMENT / PARTICIPATION Community Events The Sheriff's Office and City will discuss and consider sponsoring community events, or participating in current community events, utilizing informational booths and presentations to educate the public on current public safety issues, crime prevention, and/or the role of the Sheriff's Office in the community. The Sheriff's Office and Crime Prevention Specialist also encourage and welcome Council members' participation in these events.